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HomeMy WebLinkAbout3.A. Government Buildings 2005 Budget #3A GENERAL GOVERNMENT BUILDING OPERATIONS 2005 BUDGET MISSION STATEMENT: To provide for the daily and long-term operation and preventative maintenance of government buildings. ACTIVITY: The General Government Building Operations budget provides for the operation and maintenance of City Hall, the Senior Center, and the Library. In addition, staffing provided through the General Government Building Operations budget also provides for operation and maintenance of the Fire Stations, Police building, and Publi c works buildings. Operating costs for these buildings are charged to their department budget. OBJECT DESCRIPTION: Description of lines items: Salaries (Full-Time) : Facilities Maintenance Supervisor, Custodians (3) . Operating Supplies (6202) : Items used in daily building operations: paper products, garbage bags, cleaning products ($7,300) . Office Supplies (6210) : Office supplies ($300) . Motor Fuels (6222) : Fuel for vehicle ($750) . Building Maintenance Supplies (6230) : HVAC filters ($1,000) ; lighting products ($3,700); plumbing, electrical, and other repair supplies ($4,000) i miscellaneous building repair ($3,800). Equipment Maintenance Supplies (6240) : Repair parts and supplies ($3,000). Building Maintenance Professional Services (6315) : Ongoing maintenance and operation of buildings including: mechanical service contracts for heating, cooling, electrical, and refrigeration equipment ($21,500) i elevator service agreements ($3,700) i fire alarm and security system monitoring and testing ($3,000); exterior window cleaning ($4,500) . Telephone (6334): Phone service and Nextel ($800) . Insurance (6350) : ($9,680) Utilities (6360) : Water, sewer, natural gas, electricity, and storm sewer ($86,500) . Rentals (6400-6435) : Building fund rental charges for City Hall ($ 94, 600) ; Library ($140,470); vehicle ($760) . Conferences/Schools/Training (6472) Registration for association conferences, seminars, and training sessions ($500) . Travel (6475) : Mileage ($600) Dues (6480) : Boilers license, dues ($100). . CITY OF .PEE 8/.10:36:11 R5509BUD LOGIS005 Fiscal Period: 7 1 04 Budget Report Page - 1 Level Of Rollup 7 2001 2002 2003 7/31/2004 2004 2005 2005 2005 Actuai Actual Actual YTD Final Requested Approved Final Object Code 1 Description Amount Amount Amount Actual Budget Budget Budget Budget 01000 GENERAL FUND 18 GENERAL GOVERNMENT BUILDINGS 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 23,508 30,066 25,661 25,753 55,260 59,270 59,270 59,270 6005 OVERTIME-FT 255 620 1,550 1,000 2,500 2,500 2,500 6015 WAGES - PART TIME/TEMP 392 6017 OVERTIME-PART TIME/TEMP 1,900 1,200 6002 WAGES 23,763 31,966 27,481 27,695 56,260 61,770 61,770 61,770 6100 BENEFITS 6122 PERA 1,231 1,210 1,453 1,510 3,120 3,420 3,420 3,420 6124 FICA 1,688 2,285 2,100 2,106 4,310 4,720 4,720 4,720 6135 HEALTH 7,373 4,411 1,875 2,501 3,890 21,700 21,700 21,700 6139 POST EMPLOYMENT HEALTH PLAN 215 173 239 300 1,200 1,200 1,200 6140 L1FEIL TO 200 121 124 118 600 500 500 500 6145 DENTAL 255 200 199 186 360 1,680 1,680 1,680 6170 WORKER.S COMPENSATION 841 757 989 1,139 1,200 5,670 5,670 5,670 6180 COMPENSATED ABSENCES 3,967 9,270- 9,065 2,500 6,000 6,000 6,000 6100 BENEFITS 15,555 71- 15,978 7,800 16,280 44,890 44,890 44,890 6001 WAGES & BENEFITS 39,319 31,895 43,459 35,495 72,540 106,660 106,660 106,660 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 2,734 5,140 4,863 2,377 6,800 7,300 7,300 7,300 6210 OFFICE SUPPLIES 306 82 545 1,566 300 300 300 300 6222 MOTOR FUELS & LUBRICANTS 579 382 450 750 750 750 6230 BUILDING MAl NT SUPPLIES 35,305 9,744 6,876 42,583 20,000 16,500 16,500 16,500 6240 EQUIPMENT MAINTENANCE 3,715 80 287 147 3,500 3,000 3,000 3,000 6201 SUPPLIES & SERVICES 42,060 15,046 13,149 47,055 31,050 27,850 27,850 27,850 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 6,803 6315 BUILDING MAl NT, 1,186 33,735 43,770 23,364 73,480 55,600 55,600 55,600 6316 EQUIPMENT MAINTENANCE 1,165 5,814 339 6327 OTHER PROF SER.VICES 475 3,973 527 2,748 6300 PROFESSIONAL SERVICES 8,464 38,873 50,111 26,450 73,480 55,600 55,600 55,600 6330 COMMUNICATIONS R5509BUD lOGIS005 CITY OF SHAKOPEE 8/17/2004 10:36:11 Fiscal Period: 7 / 04 Budget Report Page - 2 Level Of Rollup 7 2001 2002 2003 7/31/2004 2004 2005 2005 2005 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6334 TELEPHONE 978 803 2,036 778 890 800 800 800 6336 PRINTING/PUBLISHING 13 6338 ADVERTISING 100 6330 COMMUNICATIONS 978 803 2,049 878 890 800 800 800 6350 INSURANCE 6352 LIABILITY 1,267 903 2,259 3,337 2,600 3,340 3,340 3,340 6354 PROPERTY 2,346 1,956 2,154 6,119 5,400 6,120 6,120 6,120 6356 AUIO 221 220 250 220 220 220 6350 INSURANCE 3,613 2,859 4,634 9,676 8,250 9,680 9,680 9,680 6360 UTILITY SERVICE 26,326 22,587 25,282 17,728 66,900 86,500 86,500 86,500 6362 ELECTRIC 4,840 6364 WA1ER 30 6365 GAS 12,441 7,851 10,636 18,656 15,000 6366 SEWER 44 6367 REFUSE 1,861 1,502 1,010 295 1,900 6368 STORM 62 6360 UTILITY SERVICE 40,629 31,940 36,928 41,654 83,800 86,500 86,500 86,500 6400 RENTALS 6420 EQUIPMENT RENT 250 6425 EQUIPMENT RENT (IS FUND) 595 1,020 760 760 760 6430 BUILDING RENT (IS FUND) 78,072 95,724 89,916 138,411 237,280 235,070 235,070 235,070 6435 OTHER RENT 11,481 12,055 60,548 13,000 6400 RENTALS 89,553 107,779 150,464 139,006 251,550 235,830 235,830 235,830 6470 DUESITRAININGITRAVEL 6472 CONFERENCE/SCHOOUTRAINING 36 500 500 500 500 6475 TRAVEUSUBSISTENCE 70 71 105 100 600 600 600 6480 DUES 100 100 100 100 6470 DUESITRAININGITRAVEL 70 71 141 700 1,200 1,200 1,200 6200 SUPPLIES AND SERVICES 185,366 197,371 257,335 264,861 449,720 417,460 417,460 417,460 6500 DEPRECIATION 6600 MISCELLANEOUS 6620 PROPERTY TAX/SPECIAL ASSESS 532 6600 MleNEOUS . 532 . R5509BUD LOGIS005 CITY OF SHAKOPEE 8/17/2004 10:36: 11 Fiscal Period: 7 / 04 Budget Report Page - 2 Level Of ~ollup 7 2001 2002 2003 7/31/2004 2004 2005 2005 2005 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget ~get __ 6334 TELEPHONE 978 803 2,036 778 890 800 800 800 6336 PRINTING/PUBLISHING 13 6338 ADVERTISING 100 ----~.- 6330 COMMUNICATIONS 978 803 2.049 878 890 800 800 800 6350 INSURANCE 6352 LIABILITY 1.267 903 2.259 3,337 2,600 3.340 3,340 3.340 6354 PROPERTY 2,346 1.956 2,154 6,119 5.400 6,120 6,120 6,120 6356 AUTO 221 220 250 220 220 220 6350 INSURANCE 3,613 2,859 4.634 9,676 8,250 9,680 9,680 9,680 6360 UTILITY SERVICE 26,326 22,587 25.282 17,728 66.900 86.500 86.500 86,500 6362 ELECTRIC 4,840 6364 WATER 30 6365 GAS 12.441 7,851 10,636 18,656 15,000 6366 SEWER 44 6367 REFUSE 1,861 1.502 1.010 295 1,900 6368 STORM 62 6360 UTILITY SERVICE 40,629 31.940 36.928 41.654 83.800 86,500 86.500 86,500 6400 RENTALS 6420 EQUIPMENT RENT 250 6425 EQUIPMENT RENT (IS FUND) 595 1.020 760 760 760 6430 BUILDING RENT (IS FUND) 78,072 95.724 89.916 138,411 237,280 235.070 235,070 235,070 6435 OTHER RENT 11,481 12,055 60,548 13.000 ._--- 6400 RENTALS 89.553 107.779 150.464 139,006 251,550 235,830 235.830 235,830 6470 DUES/TRAINING/TRAVEL 64 72 CONFERENCE/SCHOOUTRAINING 36 500 500 500 500 6475 TRAVEUSUBSISTENCE 70 71 105 100 600 600 600 6480 DUES 100 100 100 100 6470 DUES/TRAINING/TRAVEL 70 71 141 700 1,200 1.200 1,200 6200 SUPPLIES AND SERVICES 185,366 197.371 257,335 264.861 449.720 417,460 417,460 417,460 6500 DEPRECIATION 6600 MISCELLANEOUS 6620 PROPERTY TAX/SPECIAL ASSESS 532 --- 6600 MISCELLANEOUS 532 R5509BUD .005 CITY OF .PEE 8/1.10:36:11 Fiscal Period: 7 / 04 Budget Report Page- 3 Level Of Rollup 7 2001 2002 2003 7/31/2004 2004 2005 2005 2005 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6700 CAPITAL OUTLAY 6800 DEBT SERVICE 6000 EXPENDITURES 224,684 229,266 300,794 300,888 522,260 524,120 524,120 524,120 18 GENERAL GOVERNMENT BUILDINGS 224,684 229,266 300,794 300,888 522,260 524,120 524,120 524,120 01000 GENERAL FUND 224,684 229,266 300,794 300,888 522,260 524,120 524,120 524,120 Gov Bldgs 2005 Budget 0180 0181 0182 0184 Budget Object # Description Benefits City Hall Library Senior Center Total 2004 Diff 6002 Wages FT - Reg. 27,660 26,080 5,530 59,270 55,260 4,010 6005 Wages OT - Reg, 2,000 500 2,500 1,000 1,500 6015 Wages PT - Temp - - 6122 PERA 1,640 1,470 310 3,420 3,120 300 6124 FICA 2,270 2,030 420 4,720 4,310 410 6126 ICMA - - 6135 Health 21,700 21,700 3,890 17,810 6139 PEHP 1,200 1,200 300 900 6140 Life 500 500 600 6145 Dental 1,680 1,680 360 1,320 6170 Workers Comp 5,670 5,670 1,200 4,470 6180 Compensated Absences 6,000 6,000 2,500 3,500 6190 Retirement Benefit - - Total Personnel 36,750 33,570 30,080 6,260 106,660 72,540 34,120 47,04% 6202 Operating Supplies 5000 1600 700 7,300 6210 Office Supplies 300 300 7,100 (6,800) 6222 Motor Fuels & Lubricants 750 750 450 300 6230 Building Maintenance 11,000 4,000 1,500 16,500 20,000 (3,500) 6240 Equipment Maintenance 3,000 3,000 3,500 (500) 6300 Professional Services - - - - 6310 Attorney - - - 6314 Computer Services - - - 6315 Building Maintenance 33,600 19,100 2,900 55,600 73,480 (17,880) 6316 Equipment Maintenance - - - 6327 Other Prof Services - - - 6332 Postage - - - 6334 Telephone 800 800 890 (90) 6336 Printing/Publishing - - - 6352 Liability Insurance 3,340 3,340 8,250 (4,910) 6354 Property Insurance 2,180 3,480 460 6,120 6356 Auto Insurance 220 220 6360 Utility Service 35,000 50,000 1,500 86,500 66,900 19,600 6365 Gas - - 15,000 (15,000) 6367 Refuse - - - 1,900 (1,900) 6400 Rentals - - - 6410 LOGIS - - - 6420 Equipment Rent - 250 (250) 6425 Equipment Rent (IS FUND) 760 760 1,020 (260) 6430 Building Rent (IS FUND) 94,600 140,470 235,070 237.280 (2.210) 6435 Other Rent - - 13,000 (13,000) 6472 Conf / School/ Training 500 500 500 - 6475 Travel/Subsistence 600 600 100 500 6480 Dues 100 100 100 - 6490 Subscriptions/Publications - - - Total Supplies & Services - 191,750 218,650 7,060 417,460 449,720 (32,260) -7.17% 6740 Capital Expenditures - - - - 6498 Expenses Charged Back - - - - Total $ 36,750 $ 225,320 $ 248,730 $ 13,320 $ 524,120 $522,260 $1,860 0.36% 2005 BUDGET Est. 2005 Pay 2005 With COL Inc Title/Description Step 3.0% FICA PERA Building Maint A $ 48,336 $ 3,698 $ 2,673 Custodian B $ 31 ,236 2,390 1,727 Custodian B $ 31,100 2,379 1,720 Custodian B $ 31,10Q 2,379 1,720 Charge out Police Bldg N/A (27,525) (2,106) (1,522) Charge out Fire Bldgs N/A (7,910) (605) (437) Charge out Recreation N/A (34,510) (2,640) (1,908) Charge out Shop N/A (12,560) (961 ) (695) Total Gen Govt Build $ 59,267} $ 4,534 $ 3,278 ''1 J.f;. 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