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HomeMy WebLinkAboutDecember 02, 2025 - Council Minutes Pillikci SHAKOPEE City Council City Hall 485 Gorman Street Shakopee, MN, 55379 Tuesday, December 2, 2025 7:00 p.m. Vision: Shakopee is a place where people want to be!A distinctive river town, with a multitude of business, cultural and recreational opportunities in a safe, welcoming, and attractive environment for residents and visitors. Mission: Our mission is to deliver high quality services essential to maintaining a safe and sustainable community. We commit to doing this cost-effectively, with integrity and transparency. 1) Call to Order 2) Roll Call PRESENT: Mayor Lehman, Council Member Contreras, Council Member Whiting, Council Member Dulaney, and Council Member Lara ABSENT: None. ALSO PRESENT: None. 3) Pledge of Allegiance. 4) Approval of Agenda Council Member Whiting made a motion to approve the agenda, second by Council Member Contreras and the motion passed. 5 - 0 5) Consent Agenda 5.a) Purchase four skidsteer loaders Public Works; Purchase pickup truck Fire Department. 1/3 5.b) Concessions Operations Policy 5.c) Temporary Advertising and Sponsorship Policy - (pulled for separate consideration) 5.d) SandVenture Large Yellow Slide Refinishing 5.e) Remodel of the Community Center Sauna 5.f) Purchase of Kompan Playground Equipment at end of the year discount. 5.g) Approve the Easement Acquisition for the Boiling Springs Drainage Improvements 5.h) Approval of the November 18, 2025 City Council Minutes 5.i) R2025-139 - Premiere Sponsorship by Metropolitan Dance Alliance 5.j) R2025-138 - Event Sponsorship by Loeffler Construction Company 5.k) R2025-137 - Event Sponsorship by Kraus Anderson 5.1) R2025-136 - Event Sponsorship by Lions Tap 5.m) Approve Tobacco Business License Renewals for 2026 5.n) Approve Pawnbroker Business License Renewals for 2026 5.o) Approve the Taxicab Business License Renewals for 2026 5.p) Purchase of land in the West End for Open Space to Protect the Bluff. Council Member Whiting made a motion to approve the consent agenda with the modification of pulling item 5.c for separate consideration, second by Council Member Contreras and the motion passed. 5 - 0 6) Public Comment 7) Business removed from consent agenda. 5.c) Temporary Advertising and Sponsorship Policy. Bill Reynolds, City Administrator, provided a QEtA email document regarding item 5.b and 5.c. Council Member Lara made a motion to approve the Temporary Advertising and Sponsorship Signage Policy, second by Council Member Whiting and the motion passed. 5 - 0 2/3 8) Public Hearings 8.a) 2026 Budget Property Tax Levy Public Meeting and Presentation Council Member Contreras made a motion to open public hearing, second by Council Member DuLaney and the motion passed. 5 - 0 Council Member Whiting made a motion to close public hearing, second by Council Member Lara and the motion passed. 5 - 0 9) Recess for Economic Development Authority Meeting Council Member Contreras made a motion to recess for the Economic Development Authority Meeting, second by Council Member DuLaney and the motion passed. 5 - 0 10) Reconvene 11) General Business 12) Reports 12.a) News and Announcements 12.b) City Bill List 13) Other Business 14) Adjourn to December 16, 2025, at 7:00 pm Council Member DuLaney made a motion to adjourn to December 16, 2025, at 7:00 pm, second by Council Member Contreras and the motion passed. 5 - 0 3/3 From: Bill Reynolds Sent: Tuesday, December 2, 2025 2:25 PM To: CouncilMembers <CouncilMembers@ShakopeeMN.gov> Subject: Agenda questions and answers Importance: High Good afternoon Council, Please find the attached questions and answers for tonight's agenda. Item 5.b Concessions Operations Policy — Under the Under the proposed policy would a service organization (such as the Lion's Club) be able to utilize the concessions area and/or sell concessions during an event where the club has scheduled/rented the Park?This would include Tapah for the Softball tournament and Jackson Park for the Ice Golf? Yes. The policy is only for those groups who have a long-term agreement using concession stands, not one time uses for events. This policy is for annual operations of a city-owned concession stands, thus the reasoning the primary user has first priority. The annual operations will be subject to the annual concession agreements that are brought to the City Council prior to each season. Concession operations for special events/tournament will be covered with the Outdoor Athletic Field Policy that will be on the agenda on December 16th. Tapah Park has no primary user group that operates that concession stand year- round. In cases like the Softball tournament,the club partners with various youth groups, and the group collects the money. Would this violate the proposed policy? No. Is this policy driven by a direct concern from a specific organization or group? Yes. We have multiple groups wanting to have concessions for events that are covered by our yearly agreements i.e., sell during events covered by the concession agreement. In addition,this policy formalizes our current practice of granting the primary user of a facility the first right of refusal to operate concession stands. This provides transparency and clarity for all associations. For example, at the 17th Avenue Sports Complex, soccer is the primary user, and while the football association is interested in operating concessions on certain days, the soccer association holds the food licensing and owns the equipment. Putting this process in policy ensures expectations are clear and consistently applied. Provide a description and examples of violations from service groups or athletic groups that drove the concession policy change. The purpose of a policy is to try and prevent such actions. However, in this case we have had multiple issues between organizations who want to sell concessions when we have an annual contract with groups in place. Generally, we want the groups who use the space to be the ones with the contracts—to give them some connection and buy in. It is CAPRA related in the sense that we have process that up until now has no formal policy to support it—we are turning something that is a long-standing practice into a formal policy in order be transparent and meet CAPRA requirements. There haven't been any violations from service groups, more so questioning our long-standing practice. Putting practice in place for policy. Item 5.c Temporary Advertising and Sponsorship Policy — Under the proposed policy change this appears too heavy handed. Having sponsorship signs preapproved would have time restraint concerns, as sponsors come in last minute.Would sign concept and design be efficient?Yes. As noted in the policy it is sign "types".This would be part of the permit process,that way there is the ability to have signage for the event. Please provide documentation how a temporary sign would be a variance to Park Accreditation certification. Lack of temporary signage policy doesn't automatically prevent us from receiving CAPRA accreditation. However, our current ordinance prohibits signage, and we've been allowing it for specific events —such as the Lion's softball tournaments and sports associations. Without a policy clarifying when and how temporary signage is permitted, we are out of alignment with our ordinance (enacted at least prior to 2013),which could jeopardize accreditation. Establishing this policy ensures that temporary signage is allowed for events under clear criteria, and that we apply those rules consistently and fairly. Is this policy driven by a direct concern from a specific organization or group? This policy is solely in response to Councilor Whiting's concerns expressed during the discussion of the signage policy. This allows signage specifically for single events which he was concerned with not being addressed in the policy. Are there additional fees for this? No. William H. Reynolds ICMA-CM City Administrator, City of Shakopee 952-233-9311 www.ShakopeeMN.gov #30 in Money Magazine's "Best Places to Live" League of Minnesota Cities "City of Excellence" International Association of Chiefs of Police "IACP Leadership Award" International City Managers Association "Voice of the People Award"