HomeMy WebLinkAbout3.B. CIP-Municpal Projects (Buildings)
3.b.
CITY OF SHAKOPEE
Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
SUBJ: CIP - Building Fund
DATE: September 14, 2004
Introduction & Background
Attached for Council discussion is the CIP for municipal/building projects.
Various pieces of this part of the CIP have been discussed. The projected
status of the building fund needs to be discussed.
Action
Discuss and give staff direction. 0
j6)
Gregg Voxland
Finance Director
CITY OF SHAKOPEE < MN CIP PROJECTS BY TYPE 2005 BUDGET
Type No. Project Cost Estimate Funding Source 2005 2006 2007 2008 2009
MUNI Emergency Vehicle Siqnal Premption 50,000 CIF 30,000 20,000
MUNI Community Signage Monuments 50,000 General Fund 25,000 25,000
MUNI Building Expansion Public Works 6,000,000 Bonding 6,000,000
MUNI Building Expansion PUblic Works 300,000 Sewer - B 300,000
MUNI Building Expansion Public Works 300,000 Storm - B 300,000
MUNI Fire Station 3 Site Building
MUNI Fire Station 4 Site 300,000 Building 300,000
MUNI Fire Station 5 Site 150,000 Building 150,000
MUNI Aquatic Park Service Bldg & Site Improv 760,000 BUilding 660,000 100,000
MUNI Comm Ctr Expansion 11,000,000 Tax Levy 11,000,000
MUNI Community Center Multi Use 2,250,000 Tax Levy 2,250,000
MUNI Community Center Multi Use 500,000 Donations 500,000
MUNI Construction of Fire Station 3 2,500,000 Bonding 2,500,000
MUNI Construction of Fire Station 1.1 2,500,000 Bonding 2,500,000
MUNI City Hall 6,300,000 Building 2,900,000 3,400,000
MUNI Construction of Fire Station 4 3,000,000 Bonding - 3,000,000
MUNJ Construction of Fire Training Tower 1,000,000 Bonding 1,000,000
MUNI Total 36,960,000 7,765,000 13,795,000 2,500,000 5,500,000 7,400,000
9/14/20041:33 PM
City of Shakopee Capital Improvement Program 2005- 2009
Project Manager Project Type: Project Title: Total Project Cost:
Terry Stang Public Safety - Fire Emergency Vehicle Signal Premption 70,000
A. Expenditure Items: 2005 2006 2007 2008 2009
Land & ROW
Construction
Improvements 30,000 20,000
Engineeringl Admin.
Total 30,000 20,000 - - - -
B. Funding Source:
General Fund
Capital Improvement Fund 30,000 20,000
Park Reserve Fund
Grants (specify)
Donations (specify)
State Aid
Assessments
Sanitary Sewer Fund-Base
Sanitary Sewer Fund-Trunk
Storm Drainage Fund-Base
Storm Drainage Fund-Trunk
Tax Levy
Total 30,000 20,000 - - - -
Description:
Provides for shared installation of traffic signal modifications. An emergency vehicle sending unit
that causes traffic signals to change to "green" mode in the direction that the emergency vehicle
is traveling.
Justification:
Increasing traffic congestion slows emergency vehicle response times. Preemptive system
increases levels of safety and facilitates traffic flow. Requires 1 sending unit per vehicle, and traffic
signal controller modification.
Other Comments:
Can also be used on police, ambulance, and snow removal vehicles in emergency situations.
,
Operatina Costs:
IS-
CIP Projects 2003 - 2008+
City of Shako pee Capital Improvement Program 2005 . 2009
Project Manager Project Type: Project Title: Total Project Cost:
R. Michael Leek Community Sign age Monuments 50,000
A. Expenditure Items: . 2005 2006 2007 2008 2009 2010
Land & ROW
Construction
Improvements 25,000 25,000
Engineering/Admin.
Total 25,000 25,000 - - . - -
B. . Fundina Source:
General Fund 25,000 25,000
Capital Improvement Funds
Tax Increment Fund
Park Reserve Fund
Grants (specify)
Donations (specify)
State Aid
Assessments
Sanitary Sewer Fund-Base
Sanitary Sewer Fund-Flow
Sanitary Sewer Fund-Trunk
Storm Drainage Fund-Base
Storm Drainage Fund-Trunk
Tax Levy
Total 25,000 25,000 - - - -
Description: Design, placement of community entrance monument(s) and community
trailblazing and identification signs ,
Justification: The proposed project implements the intent of the City's Comprehensive
Plan to protect and enhance the City's visual character and separateness
from its neighbors. It is also a continuation of a recent sign age project
in the downtown.
Other Comments:
OperatinQ Costs:
jfo
Project Manager Project Type: Project Title: Building Remodeling Total Project Cost:
Bruce Loney Facilities & Expansion-Public Works $6,000,000
A. Expenditure Items: 2005 2006 2007 2008 2009
Land & ROW
Construction 6,200,000
Improvements
Engineering/Admin. 400,000
Total 6,600,000 - - - - -
B. Funding Source:
General Fund
Capital Improvement Funds
Tax Increment Fund
Park Reserve Fund
Grants (specify)
Donations (specify)
State Aid
Assessments
Sanitary Sewer Fund-Base 300,000
Sanitary Sewer Fund-Flow
Sanitary Sewer Fund-Trunk
Storm Drainage Fund-Base 300,000
Storm Drainage Fund-Trunk
Tax Levy 6,000,000
Total 6,600,000 - - - - -
Description:
Remodeling and Expansion of the existing Public Works Facility
t
Justification:
The existing Public Works/Police Station facility will be out of necessary space
to meet the Public Works needs.
Other Comments:
A building space analysis has determined the cost of remodeling and expansion
of the existing facility at the present location. Project is shown over a two year
period assuming design and construction would take at least two years. Existiing
SPUC building will be demolished and a new Public Works Building will be
built and also existing building utilized.
Operating Costs:
Estimate roughly twice the existing costs for utilities and maintenance.
17
City of Shakopee Capital Improvement Program 2005 - 2009
Project Manager Project Type: Project Title: Total Project Cost:
Mark Themig Facility Improvements Aquatic Park Improvements 760,000
A. Ex enditure Items: 2005 2006 2007 2008 2009
Land & ROW
Construction
Improvements 600,000 100,000
Engineering/Admin. 60,000
Total 660,000 - - 100,000 - -
B. Fundin Source:
General Fund
Capital Improvement Funds
Building Fund 660,000 100,000
Park Reserve Fund
Grants (specify)
Donations (specify)
State Aid
Assessments
Sanitary Sewer Fund-Base
Sanitary Sewer Fund-Flow
Sanitary Sewer Fund-Trunk
Storm Drainage Fund-Base
Storm Drainage Fund-Trunk
Tax Levy
Total 660,000 - - 100,000 - -
Description:
This project would replace the existing service building, as well as add additional play features to
enhance attendance.
2005 -Improvements: Demolish and replace existing building, add play features, $600,000 (Building
Fund)
2005 - Engineering/Admin: Design and engineering services for project, $60,000 (10% of total
project costs) (Building Fund)
2008 - Improvements: Waterslide has 3-5 year life expectancy remaining. Will need to be replace
Justification:
The service building was constructed in 1968, and has reached its life expectancy. Due to the typ
of construction (cinder block and concrete), little can be done to make improvements. The
plumbing needs significant upgrading to repair leaks.
Other Comments:
Building demolition and replacement is estimated to cost $500,000. The additional $100,000
would be used for play features such as sprays, waterfalls, etc. that would enhance attendance.
f More accurate estimates would be needed once scope of project is determined.
~ Operatin!:l Costs:
No significant increase in operating costs anticipated over existing costs.
/8
City of Shako pee Capital Improvement Program 2005 - 2009
Project Manager Project Type: Project Title: Total Project Cost:
Terry Stang Public Safety - Fire Fire station 4 site 100,000
A. Expenditure Items: 2005 2006 2007 2008 2009
Land & ROW 300,000
Construction
Improvements
Engineering/Admin.
Total 300,000 - - - - -
B. Funding Source:
General Fund
Capital Improvement Fund
Building Fund 300,000
Grants (specify)
Donations (specify)
State Aid
Assessments
Sanitary Sewer Fund-Base
Sanitary Sewer Fund-Trunk
Storm Drainage Fund-Base
Storm Drainage Fund-Trunk
Tax Levy
Total 300,000 - - - - -
Description:
Acquisition of a satellite station site in the southern part of the city.
Justification:
To provide a central location for the coverage zone of the southern part of the city for shorter response
and proper ISO insurance rating.
Other Comments:
Dependant upon land availibility in the area and projected staffing availability from the neighborhood.
Operatina Costs:
J7
City of Shakopee Capital Improvement Program 2005 - 2009
Project Manager Project Type: Project Title: Total Project Cost:
Terry Stang Public Safety - Fire Fire station 5 site 100,000
A. Expenditure Items: 2005 2006 2007 2008 2009
Land & ROW 150,000
Construction
Improvements
Engineering/Admin.
Total 150,000 - - - - -
B. Funding Source:
General Fund
Capital Improvement Fund
Building Fund 150,000
Grants (specify)
Donations (specify)
State Aid
Assessments
Sanitary Sewer Fund-Base
Sanitary Sewer Fund-Trunk
Storm Drainage Fund-Base
Storm Drainage Fund-Trunk
Tax Levy
Total 150,000 - - - - -
Description:
Justification:
To provide a central location for the coverage zone of the part of the city for shorter response
and proper ISO insurance rating.
,
Other Comments:
Dependant upon land availibility in the area and projected staffing availability from the neighborhood.
Operating Costs:
~6
City of Shakopee Capital Improvement Program 2005 - 2009
Project Manager Project Type: Project Title: Total Project Cost:
Mark Themig Facility Improvement Community Center Expansion 11,000,000
A. Expenditure Items: 2005 2006 2007 2008 2009
Land & ROW
Construction 10,000,000
Improvements /
Engineering/Admin. 1,000,000
Total - 11,000,000 - - - -
B. Funding Source:
General Fund
Capital Improvement Funds
Park Reserve Fund
Grants (specify)
Donations (specify)
State Aid
Assessments
Sanitary Sewer Fund-Base
Sanitary Sewer Fund-Flow
Sanitary Sewer Fund-Trunk
Storm Drainage Fund-Base
Storm Drainage Fund-Trunk
Tax Levy 11,000,000
Total - 11,000,000 - - - -
Description
This project involves expansion of the Community Center. Although potential amenities would not
be known until a decision is made to proceed with an attempt at funding, some general costs
based on construction of similar facilities include the following:
Indoor Leisure Pool: $5,000,000 (Shoreview, Maple Grove, Maplewood)
Fitness Facility (Strength training, aerobics, cardio area) : $2,500,000 (Shoreview)
Indoor Playground:?
Banquet and Meeting Rooms:?
Teen Center:?
Senior Center: ?
Engineering/Admin: Architectural and design services: $1,000,000 (10% of project costs)
Justification:
The city conducted a needs analysis in 2003 that found strong support for an expanded facility to
serve the growing communities needs.
other Comments:
I A citizen task force is analyzing options for the future of the Community Center. A
~ recommendation is expected in late summer 2004.
Operatina Costs:
Unable to determine until facili amenities are identified.
;)./
City of Shakopee Capital Improvement Program 2005 - 2009
Project Manager Project Type: Project Title: Total Project Cost:
Mark Themig Facility Improvement Community Center Multi-Use Facility 2,750,000
A. Expenditure Items: 2005 2006 2007 2008 2009
Land & ROW
Construction 2,500,000
Improvements
Engineering/Admin. 250,000
Total - 2,750,000 - - - -
B. Funding Source:
General Fund
Capital Improvement Funds
Park Reserve Fund
Grants (specify)
Donations (specify) 500,000
State Aid
Assessments
Sanitary Sewer Fund-Base
Sanitary Sewer Fund-Flow
Sanitary Sewer Fund-Trunk
Storm Drainage Fund-Base
Storm Drainage Fund-Trunk
Tax Levy 2,250,000
Total - 2,750,000 - - - -
Descriotion
This project involves the Hockey Association's efforts to create a multi-use facility that would
serve as a second sheet of ice during the winter, and other uses during the spring, summer, and
fall.
2005 - Construction: $2,500,000 ($2.25M tax levy; $50000 donations by Shakopee Hockey
Association)
2005 - Engineering/Admin: Architectural and design services: $250,000 (10% of project costs)
Justification:
The Shakopee Hockey Association has identified a significant need for additional ice in the near
future. They are working with other user groups on a multi-use facility concept that could serve a
number of different user groups, and enhance revenue for the existing rink.
Other Comments:
A citizen task force is analyzing options for the future of the Community Center. A
recommendation is expected in late summer 2004.
I
~ OoeratinQ Costs:
Unable to determine until facility amenities are identified.
1:1
City of Shakopee Capital Improvement Program 2005 - 2009
Project Manager Project Type: Project Title: Total Project Cost:
Terry Stang Public Safety - Fire Construction of Fire Station 3 2,500,000
A. Expenditure Items: 2005 2006 2007 2008 2009
Land & ROW
Construction 2,500,000
Improvements
Engineering/Admin.
Total - - 2,500,000 - - -
B. Funding Source:
General Fund
Capital Improvement Fund
Park Reserve Fund
Grants (specify)
Donations (specify)
State Aid
Assessments
Sanitary Sewer Fund-Base
Sanitary Sewer Fund-Trunk
Storm Drainage Fund-Base
Storm Drainage Fund-Trunk
Tax Levy 2,500,000
Total - - 2,500,000 - - -
Description:
Construction of a satellite station in the eastern part of the city.
Justification:
To provide a central location for the coverage zone of the eastern part of the city for shorter response
and proper ISO insurance rating.
Other Comments:
Dependant upon land availibility in the area and projected staffing availability from the neighborhood.
OperatinQ Costs:
~3
City of Shako pee Capital Improvement Program 2005. 2009
Project Manager Project Type: Project Title: Total Project Cost:
Terry Stang Public Safety - Fire Construction of Fire Station 1.1 2,500,000
A. Expenditure Items: 2005 2006 2007 2008 2009
Land & ROW .
Construction 2,500,000
Improvements
Engineering! Admin.
Total - - - 2,500,000 - -
B. Funding Source:
General Fund
Capital Improvement Fund
Park Reserve Fund
Grants (specify)
Donations (specify)
State Aid
Assessments
Sanitary Sewer Fund-Base
Sanitary Sewer Fund-Trunk
Storm Drainage Fund-Base
Storm Drainage Fund-Trunk
Tax Levy 2,500,000
Total - - - 2,500,000 - -
DescriDtion:
Replace downtown fire station with one located at Lions Park on Vierling Drive.
Justification:
To provide a central location for the coverage zone of the western part of the city.
Other Comments:
Dependent on the completion of Vierling Drive to Adams Street.
ODeratinQ Costs:
.
'd-Lf
City of Shakopee Capital Improvement Program 2005 - 2009
Project Manager Project Type: Project Title: Total Project Cost:
Mark McNeill Facilities Replacement City Hall 6,300,000
A. Exoenditure Items: 2005 2006 2007 2008 2009
Land & ROW
Construction
Improvements 2,600,000 3,200,000
Engineering/Admin. 300,000 200,000
Total - - - 2,900,000 3,400,000 -
B. ; Funding Source:
General Fund
Capital Improvement Funds
Building Fund 2,900,000 3,400,000
Park Reserve Fund
Grants (specify)
Donations (specify)
State Aid
Assessments
Sanitary Sewer Fund-Base
Sanitary Sewer Fund-Flow
Sanitary Sewer Fund-Trunk
Storm Drainage Fund-Base
Storm Drainage Fund-Trunk
Tax Levy
Total - - - 2.900.000 3,400,000 -
Description: This would provide for the replacement of the exisiting City Hall on the Gorman
~H\l(\r\ \ \ \ \ \ \\ I I \ \ I~ItITI \ l TIlt1!1 Street site adjacent to the Police Station.
~~-limr:~T
>\U '1----f--1} i--!ffiB I Justification: The City has occupied the current City Hall building since 1993. The growth of
I. I: ~: ~:i I l"fJJ13- \ \---.-.. the City is causing the building to become overcrowded. An analysis of the
. ~ L il r _. 'i1 II ,....--..-\ ", current building determined that it was unfeasible to add on to the existing
, 0 I u.. Tr .,
'L1 (/)', t . ....,.. .jJ ' ,
I : l..tr: ~i Ii . I'~";~:;f'/'" building.
. ~ I I L-. ::Ej 11............_-,;1,
~": 1\\:;~LJ!i b!J~i~ Other Comments: The sitewas chosen after reviewing other alternatives. The propose site is Jage
enough, assuming that the City Hall building is a multi-level structure. A City Hall
at this location would complete the public building "campus", started by the
/~s'j ..<....tl Ii I Police/Public Works building.
~'j7!:;J--1 /u~~cr \~~:,~_m OperatinQ Costs: Constructed as a joint Police/City Hall facility, it would provide some savings as
compared to two separate buildings.
~S-
City of Shakopee Capital Improvement Program 2005 . 2009
Project Manager Project Type: Project Title: Total Project Cost:
Terry Stang Public Safety - Fire Construction of fire station 4 3,000,000
A. Exoenditure Items: . 2005 . 2006 2007 2008 2009 2010+
Land & ROW
Construction 3,000,000
Improvements
Engineering/Admin.
Total - - - - - 3,000,000
B. Funding Source: .
General Fund
Capital Improvement Fund
Park Reserve Fund
Grants (specify)
Donations (specify)
State Aid
Assessments
Sanitary Sewer Fund-Base
Sanitary Sewer Fund-Trunk
Storm Drainage Fund-Base
Storm Drainage Fund-Trunk
Tax Levy I 3,000,000
Total . - - - - - 3,000,000
Description:
Construction of a satellite station in the southern part of the city.
Justification:
To provide a central location for the coverage zone of the southern part of the city for shorter responsE
and proper ISO insurance rating.
Other Comments:
Dependant upon land availibility in the area and projected staffing availability from the neighborhood.
Operatinn Costs:
;2'
City of Shakopee Capital Improvement Program 2005 - 2009
Project Manager Project Type: Project Title: Total Project Cost:
Terry Stang Public Safety - Fire Training Tower 1,000,000
A. Expenditure Items: 2005 2006 2007 2008 2009
Land & ROW
Construction 1,000,000
Improvements
Engineering/Admin.
Total - - - - 1,000,000 -
B. Funding Source:
General Fund
Capital Improvement Fund
Park Reserve Fund
Grants (specify)
Donations (specify)
State Aid
Assessments
Sanitary Sewer Fund-Base
Sanitary Sewer Fund-Trunk
Storm Drainage Fund-Base
Storm Drainage Fund-Trunk
Tax Levy 1,000,000
Total - - - - 1,000,000 -
Description:
Construction of a training tower for firefighter annual training
Justification:
OSHA regulations require that we have an annual live burn training.
But the DNR and State regulations are making it difficult to burn any buildings.
Also the availibility of these buildings is diminishing.
Other Comments:
Operating Costs:
.
~?
City of Shako pee, Minnesota
Building Fund
Projected Fund Levels
2005-2009 Capital Improvement Program
REVENUES: 2005 2006 2007 2008 2009
Rentals $784,000 $810,000 $990,000 $1,040,000 $1,100,000
Donations 500,000
Bond proceeds - Public Works 6,000,000
Storm and Sewer contributions 600,000
Bond Proceeds - Fire 2,500,000 4,000,000
Bond Proceeds - Park Referendum 13,250,000
Transfers 500,000 500,000 500,000 500,000 500,000
Interest 116,772 109,403 147,179 93,666 20,012
Total Revenue 8,000,772 15,169,403 1,637,179 4,133,666 5,620,012
EXPENDITURES:
Maintenance Type
Debt Service 475,000 475,000 475,000 475,000 475,000
Construction Type
Pool Bathhouse Building 660,000
Comm Center Expansion 11,000,000
Comm Center Multiuse 2,750,000
PW Expansion 6,600,000
Fire station 3 2,500,000
New City Hall 2,900,000 3,400,000
Fire station 1.1 2,500,000
Pool Slide 100,000
Fire station 3 Site
Fire station 4 Site 300,000
Fire station 4 3,000,000
Fire station 5 Site 150,000
Fire Training Tower 1,000,000
Total Expenditures 8,185,000 14,225,000 2,975,000 5,975,000 7,875,000
Excess (Deficiency) (184,228) 944,403 (1,337,821) (1,841,334) (2,254,988)
Cash Balance 1/1 2,919,293 2,735,065 3,679,468 2,341,646 500,312
Balance 12/31 $2,735,065 $3,679,468 $2,341,646 $500,312 ($1,754,675)
Interest is calculated at 4% of PY Fund Balance
Rental Charges are calculated at PY Rent Rates Plus the Additions divided by an Avg Usefulllife of 25 year:
City of Shakopee
Building Depreciation/Rental Charges Need to Compound
2005 BUDGET
Year Amount Annual Rent Monthly Rent Monthly 2005 21% Total Total
Buildin Purch Life Pro ram Paid Char e Char e Maintenance 3% Inflator Monthl Rent Annual Rent
Cit Hall 1991 20 0181 1,463,145.93 73,157.30 6,096.44 416.67 1,370.00 7,883.00 94,600
Libra 2003 40 182 4,404,604.00 110,115.10 9,176.26 500.00 2,030.00 11,706.00 140,470
Public Works 1975 50 441 835,000.00 16,700.00 1,391.67 750.00 450.00 2,592.00 31,100
Police 2003 40 311 5,618,734.00 140,468.35 11,705.70 750.00 2,620.00 15,076.00 180,910
Fire Station # 1 1950 50 0321 204,021.00 4,080.42 340.04 416.67 160.00 917.00 11,000
Fire Station # 2 1998 50 0324 2,729,416.53 54,588.33 4,549.03 791.67 1,120.00 6,461.00 77,530
Youth Buildin 1989 50 0628 120,000.00 2,400.00 200.00 416.67 130.00 747.00 8,960
Youth Bid Remod 2001 38 0628 75,000.00 1,973.68 164.47 - 30.00 194.00 2,330
Civic Center 1995 50 0753/0754 5,458,701.97 109,174.04 9,097.84 1,250.00 2,170.00 12,518.00 150,220
Pool Filter Bldg 1975 30 7752 9,720.00 324.00 27.00 416.67 90.00 534.00 6,410
Bath House Bldg 1975 40 7752 59,400.00 1,485.00 123.75 416.67 110.00 650.00 7,800
Pool 1975 25 7752 100,000.00 4,000.00 333.33 416.67 160.00 910.00 10,920
Pool s stem Recon 1999 20 7752 900,000.00 45,000.00 3,750.00 500.00 890.00 5,140.00 61,680
Total 563,466.22 46,955.52 7,041.67 11,330.00 65,327.00 783,920
Assumes 40% charge to Ice Arena and 60% charge to Civic Center