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HomeMy WebLinkAbout15.E.2. Authorize the Shakopee Police Service Commission to begin the process for the Selection of a Police Captain /S-E.2-. CITY OF SHAKOPEE Police Department CONSENT Memorandum TO: Honorable Mayor, City Council Mark McNeill, City Administrator FROM: Dan Hughes, Chief of Police ~ DATE: September 3,2004 SUBJECT: Police Captain's Position INTRODUCTION The Police Department is seeking Council authorization to request the Shakopee Police Civil Service Commission to begin the selection process for a police captain's position. BACKGROUND The current police department organizatio~al chart (see attachment) identifies command positions as the chief and deputy chief with sergeants fulfilling first line supervisory functions. I anticipate that in early 2005 the Deputy Chief will retire, which will create a vacancy in a command position within the organization. This vacancy allows the creation of a police captain's position, pending Council approval. A captain's position will serve as the second in command of the Police Department, with ,. same or similar responsibilities as the current deputy chief's position. The creation of the police captain's position will allow the flexibility for additional positions as the department grows to accommodate the community's need for policing service. In future years, I anticipate the need for additional command staff positions. It is likely, one or two captain's positions would serve as division commanders within the Police Department. Shakopee Police Civil Service Commission did approve a position description for police captain, which is attached. Beginning the selection process is now will give the new captain an opportunity to work closely with the Deputy Chief prior to his retirement. This work environment will not only allow the new captain to experience a number of new tasks, with a safety net in place, it will also allow the opportunity to evaluate the current alignment within the organization and determine if there are any immediate or future changes to be made. A new captain position, if authorized by Council, will come from the existing rank of sergeant within the Shakopee Police Department. Once the new captain is selected, there will be some opportunities within the organizational structure. For example, the support services sergeant currently is the team leader for records and investigations. If a new captain is identified, prior to his appointment, he could remain or be transferred to the support services area, and be able to work daily with the Deputy Chief in a mentoring role. BUDGET IMPACT The position of police captain would replace the anticipated vacancy in the Deputy Chief s position, which is included in the Police Department general fund budget. In conversations with the City's compensation consultant, based upon the responsibilities and authority of the position, the police captain's position would be placed in the same salary grouping as the current deputy chief's position. The testing for this position was included in the 2004 general fund budget. . The new captain's position would not be filled until the Deputy Chief's position has become vacant, pending Council approval. ALTERNATIVES Alternative # 1 : Request the Shakopee Police Civil Service Commission to begin the testing process for Captain. Alternative #2: Do not approve the request. Alternative #3: Tableand direct staff to research alternatives. RECOMMENDATION Staff recommends Alternative # 1. ACTION REQUESTED Council should, if they concur, request the Shakopee Police Civil Service Commission to begin the testing process for police captain. DH:pm Attachment(s): Shakopee PD Organizational Charts (2) Captain Position Description Memo to Council 2 Police Captain's Position September 2, 2004 -----, Shakopee Police Department 2004 Organizational Chart I Community j .. ['" . I ~F' .. City Council J .~~IY~ I City Administrator I I Police Department Ch}.e~ ~f P9Ii~e(Emerg_en5y~anagement Coordinator rse~r:::~e~.-..~ . .. t . O~pul\' Chief l ~i."." I J Operations [ -'S;rvlce~" - . 'j I sergO ~eant'....' Beat3 :: Support Se~~es [__I I Records Investigations ,Community Service Office( patro~ Officers ~ S~PP~.rt Staff -. ~- . ~. c _ n-_~.' Shakopee Police Department 2005 Proposed Organizational Chart Community City Council r-- City Administraior ::J J Police Department ,C~i~f< of PolicelErnerge~cy Manage.me~t Coordinator I Secretary 1_ PairolC)jficers Patrol Officers I nves tigators CITY OF SHAKO PEE POSITION DESCRIPTION POSITION TITLE: Captain DEPARTMENT: Police EMPLOYMENT STATUS: Exempt ACCOUNTABLE TO: Chief of Police ************************************************************************ POSITION SUMMARY A Captain is responsible for providing senior level leadership, supervision, direction and control within the department. Additional responsibilities include the administration, supervision and direction of a department division. A Captain assumes responsibility for the department in the absence of the Chief of Police and serves as the Assistant Emergency Management Coordinator. ESSENTIAL POSITION FUNCTIONS . Assists the Chief of Police in matters relative to the administration of the department. . Develops policies and procedures that ensure the most effective and efficient achievement of operational objectives utilizing management information and other available resources. . Determines priorities and implements new programs and procedures at the recommendation of the Chief of Police. . Plan, direct, coordinate and evaluate police operations. . Conducts performance evaluations of each subordinate. . Conducts, delegates, oversees administrative investigations of alleged misconduct by employees. . Maintains liaison and working relationships with other City departments, law enforcement agencies and governmental organizations. . Responds, on or off duty, to emergency situations as needed. . Participates in the development of the department budget reflecting the planning, programs, operational needs and training of the division and the organization. . Reviews, coordinates and approves purchases of services, supplies and equipment. . Prepares or directs the preparation of contracts and periodic or special reports on division activities and operations. . Keeps the Chief of Police informed of current developments that will be needed to meet the responsibilities of that position. . Responsible for the evaluation of criminal activity and all criminal investigations. . Responsible for the scheduling of police patrol personnel for best deployment. . Responsible for the scheduling of patrol supervisors to best provide maximum supervisor coverage. . Responsible for facilitating safe movement of traffic. . Develop and maintain a selective enforcement program while evaluating citizen input relevant to traffic enforcement activity. . Analyze and coordinate resolution of traffic problems with appropriate State/County/City departments. . Inspect, evaluate and maintain a crime prevention program. . Administer department budget as it relates to a department division. . Develop policies, inventory control systems and life cycle cost projections that promote organizational efficiency. . Responsible for the management of the selection, transfer, and training of Division personnel. . Maintain policy to stay consistent with new laws, Supreme Court decisions and' changes in existing law. . Responsible for existing programs and implementation of new operational programs. . Participate in public relations through speeches, meetings with the public, media and community groups. . Authority to undertake the assignment and direction of work activities of subordinates, to discipline employees including suspension for just cause, to reward employees, and to adjust grievances of employees. . Performs other duties and responsibilities as required or assigned by the Chief of Police. KNOWLEDGE. SKILLS. AND ABILITIES REQUIRED . Knowledge of basic management skills. . Knowledge of city ordinances and state and federal laws including rules of evidence. . Knowledge and ability to perform standard operating procedures required in daily law enforcement operations. . Ability to assign, instruct, evaluate and prioritize the work of officers within the overall framework of department goals and objectives. . Ability to effectively utilize human relation skills and abilities in resolving disputes and similar problems through verbal and non-verbal communication. . Ability to communicate ideas and explanations clearly in English, both orally and in writing. . Ability to adapt and react quickly to reasonable change and changing circumstances. . Ability to work professionally with other employees and to deal with the public in a friendly, tactful manner. . Ability to evaluate situations, innovate, improvise as necessary, and to adapt in a timely fashion. . Ability to work under stress/pressure. . Ability to accomplish department goals and objectives with and through subordinate officers. . Ability to respond as a leader in emergencies requiring the use of sound judgment and decisive actions. . Ability to organize and present material in a convincing manner in a public forum. . Physically and psychologically able to manage command in stress situations. MINIMUM QUALIFICATIONS . Three years experience at the rank of Sergeant with the Shakopee Police Department. . Bachelor's Degree in Law Enforcement or a related field from an accredited college or university or the ability to attain one within five years of appointment. . Currently licensed through the POST Board. . Must possess a valid Minnesota Class D driver's license. SPECIAL WORKING CONDITIONS On call 24 hours a day, seven days a week. Work shifts when needed. Maintain physical fitness and technical skills consistent with those required of police officer. Must be prepared to be flexible, constantly changing between outdoor and indoor environments while performing routine duty to commanding crisis situations. Hazards conducive to police profession. DESIRABLE QUALIFICATIONS . Master's Degree from an accredited college or university. . Specialized training in police management. . Ability to speak and comprehend one or more foreign languages spoken in the community. Commission Chair Commission Secretary Date Date