HomeMy WebLinkAbout15.A.1.B. Prairie View Additions Bituminous Overlay, Project 2004-2-Res. No. 6117
CITY OF SHAKOPEE ISR,/.b,
Memorandum
TO: Mayor & City Council co~~~'rm~~T
Mark McNeill, City Administrator ,I . ";.I~ . .~~ f. ;3;- "
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FROM: Jeff Weyandt, Assistant City Engineer
SUBJECT: Declaring a Cost to be Assessed and
Establish a Public Hearing for the
Prairie View Additions Bituminous Overlay,
Project No. 2004-2
DATE: September 21, 2004
INTRODUCTION:
Attached is Resolution No. 6117, a resolution declaring the costs to be assessed, ordering
the preparation of proposed assessments and setting a public hearing date for the Prairie
View Additions Bituminous Overlay, Project No. 2004-2.
BACKGROUND:
On June 15, 2004, City Council adopted Resolution No.. 6066, approving the plans and
specifications and ordering the advertisement for bids for the Prairie View Additions
Bituminous Overlay, Project No. 2004-2. On July 20, 2004, City Council adopted
Resolution No. 6091, a resolution which accepts the bids and awards the contract for the
Prairie View Additions Bituminous Overlay Project. The improvements have essentially
been completed with the final costs for construction at $148,981.00. The total costs
associated with administration, financing and engineering for the project is $38,591.00.
The attached resolution shows how these costs are being paid and the total cost to be
assessed. Project financing sources include the City of Shakopee and assessments to the
benefiting properties. Prom the feasibility report to the project completion, the funding
summary is as follows:
Feasibility Report Proiect Completion
Assessments $ 52,404.54 $ 46,893.00
City CIF $157.214.21 $140,679.00
Total Costs $209,618.75 $187,572.00
ALTERNATIVES:
1. Adopt Resolution No. 6117.
2. Deny Resolution No. 6117.
3. Adopt Resolution No. 6117, with Council modifications.
4. Table for additional information.
RECOMMENDATION:
Staff recommends Alternative No.1, to adopt Resolution No. 6117, declaring the cost to
be assessed and ordering the preparation of proposed assessments for the Prairie View
Additions Bituminous Overlay, Project No. 2004-2, with a public hearing to be held on
October 19,2004, if Resolution No. 6117 is approved.
ACTION REQUESTED:
Offer Resolution No. 6117, A Resolution Declaring the Costs to be Assessed and
Ordering the Preparation of Proposed Assessments for the Prairie View Additions
Bituminous Overlay, Project No. 2004-2 and move its adoption.
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Jeff Weyandt
Assistant City Engineer
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ENGRl2004PROJECTS/20040VERLA YIPRAIRIEVIEW/wORDlMEM6117
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RESOLUTION NO. 6117
A Resolution
Declaring The Costs To Be Assessed
And Ordering the Preparation Of Proposed Assessments
For The Prairie View Additions
Bituminous Overlay Project
Project No. 2004-2
WHEREAS, a contract has been let for the construction of Prairie View
Additions Bituminous Overlay Project as described in the feasibility report, and the
contract price for such improvements was $151,636.00, and the .final contract price for
such improvement is $148,981.00, and the expenses incurred or to be incurred in the
making of such improvement amounts to $38,591.00, so that the total cost of the
improvements will be $187,572.00. Of this cost the City of Shakopee will pay
$140,679.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SHAKOPEE, MINNESOTA:
1. The cost of such improvement to he specially assessed is hereby declared to
be $46,893.00.
2. The City Clerk, with the assistance of the City Engineer, shall forthwith
calculate the proper amount to be specially assessed for such improvement against every
assessable lot, piece, or parcel of land within the district affected, without regard to cash
valuation, as provided by law, and keep a copy of such proposed assessment in her office
for public inspection.
3. That the City Clerk shall, upon the completion of such proposed assessment,
notify the City Council thereof.
BE IT FURTHER RESOLVED:
1. That a hearing shall be held on the 19th day of October, 2004, in the Council
Chambers of City Hall at 7:00 P.M. or thereafter, to pass upon such proposed
assessments and at such time and place all persons owning property affected by such
improvements and proposed assessments will be given an opportunity to be heard with
reference to such assessment.
2. That the City Clerk is hereby directed to cause a notice of the hearing on the
proposed assessment to be published once in the official newspaper of the City of
Shakopee at least two weeks prior to the hearing and she shall state in the notice the total
cost of the improvements. She also shall cause mailed notice of such hearing to be given
to the owner of each parcel described in the assessment roll not less than two weeks prior
to the hearing.
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Adopted in session of the City Council of the City of
Shakopee, Minnesota, held this day of , 2004.
Mayor of the City of Shako pee
ATTEST:
City Clerk
ENGRl2004PROJECTlWEINANDTIWORDlRES6116