HomeMy WebLinkAbout15.D.5.A. 2003 Street Reconstruction Project, 2003-3-Res. No. 6124
CITY OF SHAKOPEE IS". O. s:
Memorandum a).
TO: Mayor & City Council
Mark McNeill, City Administrator CO~~SE~lr
FROM: Bruce Loney, Public Works Director
SUBJECT: Declaring a Cost to be Assessed and Establish a
Public hearing for 2003 Street Reconstruction, Project No. 2003-3
DATE: October 5,2004
INTRODUCTION:
Attached is Resolution No. 6124, a resolution declaring the costs to be assessed, ordering
the preparation of proposed assessments and setting a public hearing date for the 2003
Street Reconstruction, Project No. 2003-3.
I
I
BACKGROUND: I
I
I
I
I
On February 17, 2004, City Council adopted Resolution No. 6012, approving the plans
and specifications and ordering the advertisem~nt for bids for the 2003 Street
Reconstruction, Project No. 2003-3. On April 6, 2004, City Council adopted Resolution
No. 6030, a resolution which accepts the bids and awards a contract for the project.
I
The improvements have essentially been completed! with the final costs for construction
($2,360,145.89), street lighting ($63,250.00), I railroad crossmg improvements
($255,000.00), land acquisition ($166,232.00) totaling $2,844,627.89.
The total costs associated with administration, financing and engineering for the project
is $528,169.62. In addition, per an agreement with JLD Investments (Northland Forest
Products), the City will assess $51,237.01 for a stonp. water ponding fee for future use by
JLD Investments.
The total project costs for construction, indirect costs and future ponding assessment is
$3,424,034.52. The attached resolution shows how the costs are being paid and the total
cost to be assessed. Project funding sources include the City of Shakopee, Shakopee
Public Utilities Commission (SPUC) and assessments to the benefiting properties. From
the feasibility report to an updated projection on February 10, 2004, to the project
completion, the funding summary is as follows:
Feasibility Report Feb. 10 Update Project Completion
Assessments $1,300,960.40 $1,611,562.65 $1,479,183.29
City $1,567,206.76 $1,836,200.94 $1,823,006.88
SPUC $ 13.750.00 $ 50.000.00 $ 70,607.34
TOTAL $2,881,917.16 $3,497,763.59 $3,372,797.51
The City's share of the project is paid out of a combination of Sanitary Sewer Funds,
Storm Drainage Funds, Capital Improvement Funds and Tax Levy.
ALTERNATIVES:
1. Adopt Resolution No. 6124.
2. Deny Resolution No. 6124.
3. Adopt Resolution No. 6124, with Council modifications.
4. Table for additional information.
RECOMMENDATION:
Staff recommends Alternative No.1, to adopt Resolution No. 6124, declaring the cost to
be assessed and ordering the preparation of proposed assessments for the 2003 Street
Reconstruction, Project No. 2003-3, with a public hearing to be held on November 3,
2004, if Resolution No. 6124 is approved.
ACTION REQUESTED:
Offer Resolution No. 6124, A Resolution Declaring the Costs to be Assessed and
Ordering the Preparation of Proposed Assessments for the 2003 Street Reconstruction,
Project No. 2003-3, and move its adoption.
~~~ror
BUpmp
ENGRl2003PROJECf/2003RECON/WORD/MEM6124
RESOLUTION NO. 6124
:A Resolution
Declaring The Costs To Be Assessed
And Ordering the Preparation Of Proposed Assessments
For The 2003 Street Reconstruction
Project No. 2003-3
WHEREAS, a contract has been let for the construction of the 2003 Street
Reconstruction, as described in the feasibility report, and the contract price for such
improvements was $2,248,529.10, and the final contract price for such improvement is
$2,360,145.89, and the expenses incurred or to be incurred in the making of such
improvement amounts to $1,012,651.62, so that the total cost of the improvements will
be $3,372,797.51. Of this cost the City of Shakopee will pay $1,823,006.88 and
Shakopee Public Utilities Commission will pay $70,607.34.
NOW, THEREFORE, BE IT RESOLVED BYTHE CITY COUNCIL OF
THE CITY OFSHAKOPEE,MINNESOTA:
1. 'Thecds'f'of'suchifuprovelllent to be specially assessed is hereby declared to
be $1,530,420.30.
2. The City Clerk, with the assistance of the City Engineer, shall forthwith
calculate the proper amount to be specially assessed for such improvement against every
assessable lot, piece, or parceLofland within the district affected, without regard to cash
valuation, as provided by law, and keep a copy of such proposed assessment in her office
for public inspection.
3. That the City Clerk shall, upon the completion of such proposed assessment,
notify the City CounciLthereof.
BE IT FURTHER RESOLVED:
1. That a hearing shall be held on the 3rd day of November, 2004, in the Council
Chambers of City Hall at 7:00 P.M. or thereafter, to pass upon such proposed
assessments and at such time and place all persons owning property affected by such
improvements and proposed assessments will be given an opportunity to be heard with
reference to such assessment.
2. That the City Clerk is hereby directed to cause a notice of the hearing on the
proposed assessment to be published once in the official newspaper of the City of
Shakopee at least two weeks prior to the hearing and she shall state in the notice the total
cost of the improvements. She also shall cause mailed notice of such hearing to be given
to the owner of each parcel described in the assessment roll not less than two weeks prior
to the hearing.
Adopted in session of the City Council of the City of
Shakopee, Minnesota, held this day of , 2004.
Mayor of the City of Shako pee
ATTEST:
City Clerk
ENG!,lI200,3,PR,QJE<:r/2003RE!X?I"W.Dtllfl1BM61..24