Loading...
HomeMy WebLinkAbout10.B. Update on City Goals and Action Plan /o,r3, CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: City Goals and Action Plan Updates DATE: September 30, 2004 INTRODUCTION: The purpose of this memorandum is to provide an update on the internal goals that were established by participants at a retreat on April3fd, as facilitated byDon Salverda. BACKGROUND: At the April3fd workshop, there were eleven goals and objectives that were established by the City Council and staff participants. It has been suggested that, in order to make certain that proper follow-up done and that progress is being maintained towards completion of these goals, that a regular update be provided to the Council for discussion and review. I have asked each ofthe responsible parties to provide you with a status report. It is my intent that this will appear on the City Council agenda once a month. If there are concerns about any of the components of the goals, and whether sufficient progress is being made, it would be appropriate to discuss at those times. Similarly, Community Development Director Michael Leek is providing an update on the Visioning process. Many of the 2004 goals are tied closely to the success of the Visioning effort taking place within the City. Therefore, it makes sense to have both on the agenda at the same time. ACTION REQUIRED: The Council should review, and provide comments or changes as appropriate. flM-Q ~ Mark McNeill City Administrator MM:th ;~ CC: Michael Leek City of Shakopee 2004-2006 Goals and Action Adopted: April 3, 2004 Plans Updated: October 5,2004 Parties Responsible Target Dates 1) Identify & implement additional mechanisms to limit & CD/Ping. Staff Present by 9/30/04 The City Council has adopted the Comprehensive Plan Update, which constrain development so that long-range planning can take identifies specific MUSA staging areas that the City's Planning staff is using place. to provide guidance to the development community. The Council has contracted with Anne Carroll as a consultant for the strategic visioning process. A number of community meetings have been held to discuss this, as well as other issues. Target Dates 1) Adopt '05 budget, maintaining stable tax rate. Finance Sept. 2004 Preliminary budget and levy amount set for FY 05. Council may choose to schedule workshops prior to the Truth in Taxation hearings if there isa desire to reduce the amount of the levy. 2) Maintain policy of development funded infrastructure Financew/Eng & CD Support Ongoing No change. expansion (Review Plans & Specs) 3) Maintain an affordable debt service. (CIP) Finance Ongoing No change in policy since April workshop. The most significant challenge appears to be funding park land acquisition, park projects, and community center expansion. 4) Adopt charges and fees to recover the cost of providing Finance By Oct, 2004 Review constantly needed; FY05 budget assumes no change in rates. current/future services and infrastructure. 5) Continue effort to grow and diversify commercial & Econ. Development Ongoing; incorporating visioning Continue to achieve goals/objectives of ED Strategic Plan; identify industrial tax base. results into ED Strategic Plan. additional roles City should take to encourage growth. Target Dates 1) Prioritize services & set measurable goals. Community All Sept.,2004 Adoption of the Annual Budget sets priorities, but measurement of services needs analysis (Community Survey) may be considered. within budget process is lacking. 2) Conduct a needs analysis. (Staffing, programs, Admin/Finance/All July, 2005 No progress. resources approximate budget $10,000) 3) Identify & seek funding. All Ongoing (by 9/04 for FY 05) No progress 4) Invest in people: provide training, equipment, & Dept Heads/Council Sept, 2004 Each department continues to invest in job and leadership training leadership opportunities for their individual staff members 5) Hire well-qualified candidates, & prepare them for future Dept Heads/Council Ongoing The practice of hiring the best candidates available continues. leadership. 1) Develop Partnerships with Townships, Private Sector, Council/PRF Director Ongoing Partnerships have been developed or continue to be discussed in DNR, County connection with several possible park developments including Huber Park, Quarry Lake Reuse Project, the Shutrop Property, and the future ISD 720 high school site. 2) Identify future locations for acquisitions. PRF Director/CD Dir. Phase 1 - 7/04 The Parks and Recreation Advisory Board and City Council reviewed potential acquisition sites and recommended a priority acquisition site, the Shutrop property. 3) Identify funding. PRF Dir./Finance Dir. July, 2004 In progress. Council appointed Clr. Lehman and staff to develop creative funding options. Several options are being explored. 4) Amend park ordinance - cash/land scenario/dedication PRF Director July, 2004 Text amendment recommendation will be forwarded to Planning fees up front. Commission for their October 21 meeting. 5) Update Park Master Plan - Future Growth/Long Term CD and PRF Dir. Dec,2004 Start of this update has been delayed to allow completion of the surface Plan water management and transportation updates. Will be working through the rest of 2004 to develop a request for proposal and secure a consultant, if necessary, to assist in the completion of this update. 6) Work with developers to construct parks when land/cash PRF/PRAB Ongoing Church Addition and Valley Creek Crossing developments will have parks scenario is appropriate. constructed with development. Discussion on Countryside continues. Target Dates 1) Develop an update of 04 Goal Setting Process. Mayor July, 2004 Recommend that Council be updated monthly and that a report be placed on the City Council agenda. 2) Continue enhancement of City WEB page, along w/e- Asst. to CA July, 2004 Vacancy of Assistant to the City Administrator will impede faster progress, commerce, interaction capabilities, and links to Shakopee but development continues with existing staff. Valley News. 3) Increase National Night Out events with participation of Police August, 2004 City council, City Staff and members of the Police Department and Crime Council/Dept. staff. Prevention Board members, had excellent participation in this year's National Night Out event. There were 49 parties in 2004, compared to 32 in 2003, a significant increase. 4) Enhance current information dissemination. Asst. to CA Ongoing Through website, 'The Mint", and cable television. 5) Utilize Neighbor Watch to develop recruitment Police Ongoing Council, staff and Crime Prevention Board members utilized Neighborhood opportunities for citizen involvement, increase Watch as part of the National Night Out events to distribute information and communication. provide opportunities for citizen involvement in the community visioning process. The 2005 budget requests for Fire and Police Departments includes Community Emergency Response Team (C.E.R.T.). 1) Complete Transportation Component of Comp Plan. CD/Plng/Eng Oct., 2004 The initial draft has been completed by WSB, and will be refined based on population and household projections being provided by planning staff during the week of September 27,2004 2) Complete Scott County Joint Transit Study CD/Plng/Eng Jan., 2005 The study is underway, and on track for completion as planned in the spring of 2005. In addition, a joint marketing committee, which the City's CD director chairs, has been established 3) Identify additional transportation funding sources Plng/Eng. Ongoing Continue communication with MnDOT, consultants on obtaining funding for (State/Federal/Other Sources) projects such as Federal TEA-21. 4) Plans and Partnerships - Regional Trails Eng/PRF Ongoing Work with Scott County and Three Rivers Park District. 5) Identify additional MSAS Designations Engineering Ongoing Yearly updating of mileage to maximize needs allocation. 6) Implement expanded local bus circulators Planning July, 2004 Service was implemented on June 7, 2004, and revisions will be implemented on October 4, 2004. Initial ridership numbers were very good. Action Steps 1) Confirm a unified municipal image/identity (WEB, print., Council/Adm. July, 2004 No progress on city-wide effort to date. However, Parks and Recreation vehicles, transit. Advisory Board is working on park naming policy and signage will follow. 2) Construct key entrances/corridors, ID'd by landscape, CD/Ping Tied to Budget $25,000 provided in the 2005 preliminary budget. monuments, etc. 3) Explore partnerships w/County & MnDOT to upgrade Eng/Plng Ongoing No progress to date. highway corridor appearance (CSAH 101,69, 17,83, 169) 4) Overlay district for DT/1st Avenue Ping July, 2007 Planning staff has collected a number of samples of such ordinances, and is examining them before coming forward with a specific proposal for Planning Commission and City Council consideration. 5) Open up/better utilize Huber Park river vistas and PRAB/PRF Dec, 2005 Huber Park Design in preliminary stages. access. 6) Develop architectural controls, and incentives that Econ Devel/Plng July, 2005 Should also involve input from the Historic Preservation group currently encourage use of design/materials for "Old Shakopee". being formed. 1) Share the vision back to the entire community, and Mayor/Admin Post-Adoption Currently in the Community Conversation stage. develop support for the vision. 2) Develop action plans as part of Visioning Process. Admin/Ping. By end of '05 Visioning process has not reached this stage yet. 3) Amend comprehensive plan(s) to be consistent with the CD/Ping. Mid '06 The Visioning Process has not reached the stage where specific changes vision. to the Comprehensive Plan are Suggested or dictated. 4) Amend regulations/official controls regarding cost and CD/Ping w Eng Mid '07 No change. quality of developments. G'?4 ~j#!i&il" " '~r' 1 ill ,Ii Action Steps Target Dates 1) Complete Development and Implementation of PW /PRF Dec,2004 Computer programs for pavement, sewer & signs need to be installed, data maintenance for infrastructure (ie. Roads, Sewer & Storm entered for management of infrastructure. Transfer of data to be done this Water, City Bldgs) winter. 2) Develop Maintenance Program for recreational PW /PRF Dec,2004 Review of potential software programs to be done this winter. infrastructure (playground, trails, park fields) 3) Examine annual appropriations for road, recreation, and PW/PRF Sept, 2004 Will occur this winter. building maintenance. 1) Develop/Expand collaboration wlTownships, SMSC, Council/All Ongoing Mayor has made preliminary contact with SMSC, and staff continues to Dist. 720 work with SMSC staff on engineering issues. Staff attends weekly meetings on high school construction. Clr. Menden is liaison to the School Board. Jackson and Louisville Township Boards met with Council in August to discuss annual budget, the first that that had happened in 3 years. 2) Expand relationship w/MnDOT. (CR 69, Cty 21, Parcel PRF/Eng/CD/Admin Ongoing Community Development Director, along with Public Works Director 75, River Bridge, New TH 41) continues to participate with MNDOT in the TH 41 T AC process, the County with CSAH 21 and other issues and projects. Parks, Recreation& Facilities Director continues to work with MNDOT on Holmes Street Bridge and Parcel 75. 3) Enhance & collaborate SPUC relationship, services, Admin/Eng/Plng Ongoing Need to re-implement monthly meetings with SPUC and city staffs. communication 4) Expand relationships with SCALE, Mutual Aid, PW joint Admin/Police/PW Ongoing Participation by Mayor, Clr. Helkamp, and City Administrator is making powers, and other jurisdictions. partnerships thru SCALE participants more possible. 5) Expand communication relations w/Chaska, Eden Admin/Parks/CD Ongoing No progress. Prairie, Chaska (River, Trails, Transit, etc.) Action Steps Parties Responsible Target Dates Progress Check ~ 1) Enhance fire and crime prevention efforts, utilizing Fire/Police Ongoing Each Department continues to enhance Fire and Crime Prevention efforts, existing avenues of communication (I.e. Neighborhood utilizing current communications (newspaper, etc.), to educate community Watch), to educate community members in fire and crime members in Fire and Crime Prevention activities. In addition, the 2005 Fire prevention activities. and Police Department budgets include additional opportunities for the Community Emergency Response Teams (C.E.R.T.), for disaster planning and recovery. 2) Continue to provide the necessary training, equipment Fire/Police Ongoing The 2005 Fire and Police Department budgets include necessary funding and technology for effective fire, police and EMS service. for training, equipment, vehicles, and technology. 3) Continue to seek alternative service delivery systems, Fire/Police Ongoing In September 2004, the City Council approved the School Resource Officer such as bike patrol and school resource officers. and DAR.E. Agreements. 4) Develop a joint training facility for fire and police Adm/Police SCALE Schedule City Administrator and Clr. Helkamp serve on SCALE joint training facility services. steering committee. Feasibility report expected by end of 2004. 5) Continue to hire skilled staff, in the appropriate numbers, Council/Admin/Fire/ Police Sept, 2004 Continuing; eligibility lists being updated as appropriate. that are required to meet fire and police service demands. . 6) Continue to work in partnership with other agencies and Fire/Police/Admin Ongoing Members of the Police Department continue to work in partnership with businesses to enhance safety at community events and agencies and businesses. We have been very active at the Community entertainment sites, including the Community Center, Center with a visible presence. We continue to work with Valleyfair and ~ Valleyfair, and Canterbury Park & Racetrack. Canterbury Park Racetrack and Cardclub through our existing partnerships.