HomeMy WebLinkAbout15.F.4. Holiday Festival-Vision Shakopee
IS: F, 1~
CITY OF SHAKOPEE
Memorandum
CONSENT
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Holiday Festival- Vision, Shakopee
DATE: October 15, 2004
INTRODUCTION:
The Council is asked to approve various activities to be held in the downtown area,
during a holiday festival sponsored by Vision Shakopee the weekend of December 10th,
11 th, and lih.
BACKGROUND:
Attached is a letter from Vision Shakopee, regarding plans for a holiday festival the
second weekend of December.
The centerpiece ofthe festival would be a 26' tall tree that would be placed on the public
sidewalk in front of River City Centre. The tree would be in place from December 6th,
and would be removed approximately January 2nd. There would be several events, hay
and sleigh rides, visits from Santa Claus, and other activities as outlined in the attached
letter.
Several items affect the City, and therefore, should have City Council approval. They
are:
. Authorization to place a 26' tall tree in the Lewis Street vacated right-of-way; it is
the location would be on the sidewalk area, partially on the First A venue street
right-of-way, and partially on property controlled by the Scott County HRA
(River City Centre).
. Sleigh rides and hay rides on streets in the downtown area.
. Snow Softball tournament at Tahpah Park.
. Ice sculpting contest in portions that may encroach on the public right-of-way.
. Scavenger hunt in the downtown, which may include public property.
Vision Shakopee requests authorization to operate portions of the festival within the
public rights-of-way. They will provide the City with evidence of insurance, listing the
City as an "also insured", for a $1 million umbrella amount. They are also working with
Shakopee Public Utilities (for power needs to light the tree), and the Scott County HRA
(as owner of portions of the River City Centre building) for necessary permissions as
well.
RECOMMENDATION:
I recommend that the Council give authorization for Vision Shakopee to operate the
holiday festival in Downtown Shakopee as outlined in the attached letter, with the
understanding that they will apply to the Park and Recreation Department for the snow
softball tournament at Tahpah Park
ACTION REQUIRED:
Ifthe Council concurs, it should, by motion, authorize Vision Shakopee to sponsor events
as part ofthe holiday festival in Downtown Shakopee as described in its letter of
September 16th.
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Mark McNeill
City Administrator
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VISION SHAKOPEE
Downtown Partnership p,O, Box 6 Shakopee, MN 55379
September 1 6, 2004
Mark McNeil
Shakopee City Council
129 S Holmes Street
Shakopee, MN 55379
Dear Mr. McNeil & The Shakopee City Council,
It is with great pleasure that I bring before you a project we are working on. Vision Shakopee would like to
host a Holiday Festival in downtown Shakopee. We are looking at including the following events this year:
- Tree Lighting Ceremony with a 26-foot tree that would be lit up with approximately 800 lights. The tree
would be located on the sidewalk in front of River City Center.
- The Junior and Senior High School Choirs would sing Christmas Carols before, during and after the tree
lighting ceremony.
- A window-decorating contest for the downtown businesses.
- Sleigh rides around the downtown.
- Hay Rides for kids.
- Santa Claus vists to be located in Turtle's 1890 Social Centre.
- A softball tournament in the snow to be located at Tapah Park.
- An ice-sculpting contest to be located in the area of the Welcome To Shakopee Sign.
- A Senior Sing Along to be located in Turtle's 1890 Social Centre.
- A Giving Tree Program partnership with the CAP Agency.
- A Scavenger Hunt in the downtown.
Bryan Turtle and myself are chairpersons for this event and would like the Council's blessings to proceed. If
you have any questions, please contact Bryan at 445-9668 or myself at 445-6808.
Kind Regards,
Lauri Glenn
Director