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HomeMy WebLinkAbout7. Approval of Minutes: August 31, 2004 and September 07, 2004 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE,MINNESOTA AUGUST 31, 2004 Mayor Schmitt called the meeting to order at 5:30 p.m. with Council members Lehman, Menden, Joos and Helkamp present. Also present: Mark McNeill, City Administrator; Judith Cox, City Clerk; R. Michael Leek, Community Development Director (6:16); Gregg Voxland, Finance Director; Paul Snook, Economic Development Coordinator; Tracy Schaefer, Assistant to the City Administrator; and Mark Themig, Park, Recreation and Facilities Director. Helkamp/Lehman moved to approve the Consent Agenda. Motion carried 5-0. Mr. Themig reported on the General Government Buildings Operations budget for 2005. Mr. Themig noted the Government Buildings Operation budget had more than doubled in size since 2001. He noted there had been significant changes and he noted what these changes were. A few of the primary items in the budget were: wages and benefits, supplies and services, building rent, building maintenance and utility services. He noted that an inventory of all City buildings was going to be done this Fall including the mechanical portions of the building. He was hoping later this fall to consolidated some of the contractual services for the Government Buildings operations. He stated the proposed increase for 2005 for the Government Buildings Operations budget was a .56% increase from 2004. Mr. Themig noted he was of the understanding that all of the priority one corrections regarding accessibility issues to Government Buildings and structures were to be focused on now and then priorities two, three and four would be addressed with a plan to do these fixes. Mr. Themig noted he had a list of the priority one modifications that needed to be done for Government Buildings and the total for these fixes was $17,845. He noted some of these items had all ready been taken care of. Mr. Themig noted many items in the City parks needed to be addressed for accessibility compliance. The total to complete park items for accessibility for priority one fixes was just under $21,000. This amount was not reflected in the Park budget request. Cncl. Joos suggested a plan maintenance program for the government buildings. Cncl. Lehman thought there should be cost participation between the School District and the City for the cost to fix up Stans Park to meet ADA requirements (tennis court issues and more). It was Cncl. Lehman's opinion to bring old structures up to ADA stand~ds the cost should be considered a capital improvement. Mr. Voxland, Finance Director, noted these were mostly operating functions and most of what needed to be brought up to standard was in the parks. Cncl. Helkamp was of the opinion that the ADA modifications were a capital improvement but because the 2004 budget was under spent he suggest using this overage to make the ADA Official Proceedings of the August 31, 2004 Shakopee City Council Page -2- modifications. Cnc1. Menden also agreed that some of the money that was under spent in the 2004 budget should be used for the priority one fixes. Mayor Schmitt suggested that money for the priority one fixes be approved this current fiscal year and some money be allocated in the budget for 2005 for priority two fixes. Cncl. Joos suggested doing a plan and to do many of the fixes as maintenance was due. Mr. Themig also suggested how the priorities 2,3, and 4 could be handled. Mr. Voxland stated he was confident the 2004 budget could handle the expenditures for priority one fixes. The Council was comfortable with the Government Buildings Operations budget Mr. Snook reported on the budget for the Economic Development Authority (EDA). The basic function of the EDA was to enhance the City. Mr. Snook stated the only changes from 2004 to 2005 were: 1) no longer would there be a payment from ADC [that was closed], 2) the Small Cities Grant Program for some improvement of the downtown area was no longer available and 3) there would be the revolving loan fund for economic development proposed for $200,000 and a $50,000 fac;ade improvement program proposed. Mr. Snook noted Vision Shakopee had a request for a funding.alternative to a Special Service District. The Special Service District concept was discussed along with the alternative for a match from Vision Shakopee. Cncl. Menden stated he saw this alternative proposed for a Special Service District as an investment in the downtown. Cncl. Menden recommended that the $20,000 (with a like match from Vision Shakopee) come out ofthe General Fund or Capital Improvement Fund not the EDA Fund. Mayor Schmitt stated the alternative proposed for a Special Service District could be put as a reserve budget issue but the City needed to come to grips with the concept before anything more could be done. The City needed to deal with the future of the core downtown area. The problems were bigger than what a Special Service District or the alternative could address. There was a challenge ahead for the City along 151 Avenue. It was noted that the Council was okay with the proposed EDAbudget with the item for the alternative funding option for a Special Services District being omitted from the EDA budget. Cncl. Menden stated he would still like to see the $20,000 reflected somewhere in some budget (EDA Reserve [alternative proposed for a Special Service District]). This item would be taken under advisement. Mr. Voxland noted the proposed levy for the EDA was the same as it has been for the last few years. That was $60,000 out of the City's Levy and $20,000 out of the EDA Levy. encl. Helkamp stated he was in favor of drawing the levy rate down because the EDA reserve fund had quite a healthy balance in it. There was discussion that this needed to be thought about. Official Proceedings of the August 31, 2004 Shakopee City Council Page -3- Cncl. Helkamp suggested that Mr. V oxland draw up a worksheet that shows what happens to the EDA Reserve fund balance if the levy is kept "as is" and if the levy is reduced by certain dollar amounts. Mr. Voxland noted this would be done for the September meeting. It was recommended that this levy be set at the current rate for now and could be reduced later. Cncl. Lehman noted he did not want to see the levy rate go up. The levy amount was set at $80,000. Ms. Schaefer, Assistant to the City Administrator, noted there were four main areas in the Telecommunications Budget. These were: 1) General Telecommunication [i.e. INET, Website, VoIP], 2) Government Access [i.e. broadcast City meetings], 3) Public Access [i.e. community volunteers tape certain events and equipment] and 4) Cable Franchise agreement [finally has been signed, i.e. customer service questions, monitoring]. Ms. Schaefer outlined some goals and expenditures for 2005. She recommended that the salary allocation for the Assistant to the City Administrator remain at $16,000. Ms. Schaefer noted the money for the Telecommunication issues came from the Time Warner Franchise Fees (Telecommunications Fund) and not from the General Fund. She noted the Telecommunications budget was quite conservative. There was consensus to accept this budget. Mr. Leek, Community Development Director, gave an overview of the Transit, Community Development (Planning and IT functions) and Inspections budgets respectively. Mr. Leek stated the primary source for Transit funding came from the State of Minnesota through the Minnesota Vehicle Excise Tax. The Transit system in Shakopee consisted of Dial- a- ride, vanpools, a circulator service and an express commuter service. Mr. Leek noted there was significant ridership in the circulator service. Mr. Leek noted the major cost of the Transit budget was payment for services. Mr. Leek noted the fund balance this year was about $900,000. He noted this year the revenue projected appeared to be more than the expenses proposed to be incurred. Mr. Leek noted the marketing of the transit services had been increased. Mr. Leek noted it did appear there would be capital money (from the Metropolitan Council) for three bus replacements this year. The identity of the buses was discussed (County and local Cities). There was consensus to accept this budget. Mr. Leek reported on the Community Development budget covering Planning services and IT services. He noted the IT budget included a second full-time person and that was most ofthe change for that budget. That budget also had a significant amount for user license fees to Logis for network wellness [Le. firewalls]. He noted the Planning budget overall showed an increase of approximately 3.85% from 2004 to 2005. He noted the inspections department and the transit area generated more revenue than expenditures. He noted in planning the expenses were far more significant than any fees collected. It was noted by Cncl. Joos that the IT items were becoming much more of the Community Development budget. Mr. V oxland, Finance Director, noted that the Finance Department was taking IT out of the Community Development Budget in the future and would set up some Official Proceedings of the August 31, 2004 Shakopee City Council Page -4- charge back system to departments. Mayor Schmitt stated as far as IT equipment was concerned the Park and Recreation Department should not be treated any differently than any other division in the City. A recess was taken at 7:28 p.m. The meeting reconvened at 7:40 p.m. Mr. Leek presented the budget for the Inspections Department. He noted the inspections budget was $732,000 for 2005 whereas this budget had been $654,000 for 2004. He noted the new position in the inspection department was included in the budget figure for 2005. There was a large amount for professional services in the 2005 budget because the inspections department contracted out the electrical inspections because of their specialized nature. Mr. Leek noted the inspections were geared to new inspections and in the near future the City may need to look at the need for doing health inspections and rental housing inspections. Right now there was nothing in the budget for health and rental housing inspections. There was discussion on code enforcement and Mr. Leek noted this could be done with an additional inspector, if after looking at the issue, the Council decided to go this route. Mr. Leek also noted that activity and revenue was very significant for E-permits. There was consensus to accept these budgets. Mr. McNeill reported on the budget for the Mayor and Council. He noted this was the only budget where wage increases had not been asked for. He noted the budget for 2005 was up 11 % . from 2004. The area of dues showed the largest increase. He also noted that funding for SCALE needed to be determined. Mr. McNeill presented the budget for General Administration. He noted overall the numbers were down in this budget. He stated basically there were two reasons for the numbers being down. The number one reason was the transfer of the Natural Resources Department to Park and Recreation from General Administration. He noted the decrease in the budget was approximately $101,000 but after taking all of the transfers out, the budget was up about 5%. There was consensus to accept this budget. Mr. McNeill also presented the budget for legal advice and legal action. Restated this budget amount had gone up about 7 'l2 percent. He noted this budget mainly had two expenditures. These were for the Scott County Joint Prosecution that had gone up significantly and for Kennedy and Graven for legal consulting fees and legal specialists. Mr. V oxland reported on the Finance Department budget. He noted there was very little control over this budget. The only discretionary item he had this year was changing the accounting clerks position from 4/5 time to full-time. Official Proceedings of the August 31, 2004 Shakopee City Council Page -5- Ms. Cox reported on the City's Clerk budget. She stated the City's Clerk's budget was going up about 1 %. She was showing a decrease in the area relating to elections and an increase to upgrade the records clerk position to full time. Mr. Voxland wrapped up discussion on the various budgets. He stated the City needed to certify a maximum levy amount to the County by Sept. 15th. He stated this maximum levy is estimated to result in the same rate as last year. It was noted the tax burden would go up; the estimate tax rate would remain the same. The City had until the first Monday in December to lower the levy. It was noted the net capacity of $28,000,000 with the rate of 32.43% (same as last year) would generate the 9.3 million-budget amount. Cncl Lehman noted this rate was consistent with what was done last year. The market value credit ($500,000) was still the big question mark; it was suspected that this may be cut. Mayor Schmitt noted the industrial pool in the City needed to be increased so the industrial building was taxed at its fair market value rather than at a lower rate. Joos/Lehman moved to direct Mr. Voxland, Finance Director, to prepare the proper documents for a maximum levy certification to the County. This estimated rate was to be the same rate as last year. Motion carried 5-0. Helkamp/Lehman moved to authorize staff to submit comments to the PLSL WD on the (EA W) for the Prior Lake Outlet and Channel Improvement Proj ect on behalf of the City of Shakopee. (Motion carried under the Consent Agenda). Joos/Helkamp moved to adjourn the meeting. The meeting adjourned at 8:26 p.m. Motion carried 5-0. ,.. '\ e ' ..... (, f. . < '\ Ci'1 Vvc'Jvtt;'v e~~, :;C. ~l)dith S. Cox City Clerk Carole Hedlund Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA SEPTEMBER 7, 2004 Mayor Schmitt called the meeting to order at 7:05 p.m. with Council members Menden, Lehman, Helkamp and Joos present. Absent: None. Also Present: Mark McNeill, City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Commllllity Development Director; Bruce Loney, Public Works Director/City Engineer; Gregg Voxland, Finance Director; Corrine Thomson, Acting City Attorney; and Paul Snook, Economic Development Coordinator. The pledge of allegiance was recited. HelkamplMenden moved to approve the Agenda as written. Motion carried 5-0. Ms. Schaefer, Assistant to the City Administrator, presented a resolution of appreciation to the Library Committee for their efforts in planning of the new Shakopee Library. Lehman/Joos offered Resolution No. 6110, A Resolution Of Appreciation to the Library Committee For Their Efforts And Planning Of The New Shakopee Public Library, and moved its adoption. Cnc1. Lehman also thanked all the volunteers for their hard work. Motion carried 5-0. The following items were added to the Consent Agenda: 15.B.2. Award Contract for Pheasant Run Storm Sewer Repair, Project No. 2003-6; and 15.D.l. Set Work Session with Community Center Citizen Task Force and Park and Recreation Advisory Board. Lehman/Joos moved to approve the Consent Agenda as modified. Motion carried 5-0. Lehman/Joos moved to approve the bills in the amount of$617,58l.19 plus $228,708.32 for refunds, returns and pass through for a total of$846,289.51. (Motion carried under the Consent Agenda). [The list of bills is posted on the bulletin board at City Hall for one month following approval]. Helkamp/Menden moved to recess at 7: 15 p.m. for the purpose of conducting the Economic Development Authority meeting. Motion carried 5-0. Mayor Schmitt reconvened the meeting at 7:19 p.m. Mayor Schmitt asked if there were any citizens present in the audience who wished to address any item not on the agenda. Official Proceedings of the September 7,2004 Shakopee City Council Page -2- Renee Vanoni, President of the Milwaukee Manor Town Home Association, approached the podium to speak. He stated he had received several phone calls asking if there were two sets of rilles in the City of Shakopee. One set for the City and one set for the residents. Mr. Vanoni noted when weeds around the ponds for the Milwaukee Manor Town home Association needed to be cut the Police Department called them; however, the weeds around the pond on East View Circle, which were on City property, had not been cut when they were high. Mr. Loney, Public Works Director/City Engineer, noted he would check on the ownership of the property in question. Mr. Loney stated he would have the answer regarding the ownership of the land by September 21,2004. Mr. McNeill also addressed the issue. Lehman/Joos moved to authorize the purchase of a Mitel 3300 VOIP phone system for City Hall, Community Center and the Vierling Drive Fire Station (2005 funds), at a cost not to exceed $49,900, to come from the Telecommunications Fund. (Motion carried under the Consent Agenda). Lehman/Joos moved to extend the approval period of the preliminary plat for Stonebrooke by an additiona112 months. (Motion carried under the Consent Agenda). I LehmanJJoos moved to authorize the appropriate City officials to take the steps necessary to allow the placement of a street sign for the proposed "Barenscheer Boulevard" within City right- of-way, and to include said street on City maps. (Motion carried under the Consent Agenda). Mr. Leek, Community Development Director, reported on the request by Sever Peterson to allow a 160 square foot temporary sign for his Corn Maze, that would be mounted on the side of a truck. Mr. Peterson submitted a letter to the City stating to the City that he would like the sign to be up from Friday September 17, 2004 to October 31, 2004. Mr. Leek noted staff recommended denial of this sign because this sign was to be located off site of the Corn Maze and was not expressly permitted by the sign regulations for industrial zones. Mr. Leek also noted that the size of this temporary sign did not meet the size requirements for a temporary banner located on site. Mr. Leek did state this type request came up periodically by others also. If this sign were to be approved, he suggested there be an amendment to the sign code to accommodate this temporary signage. The Council thought maybe this sign could be allowed in some form, other than on a truck, in the major recreational area. Sever Peterson noted that he requested a sign permit to locate this sign on private property, the land had been surveyed so the beginning of the property line is now known. The access to the Corn Maze came off Canterbury Park property. He was requesting this sign be located off 169 to make finding the Corn Maze location easier. Mr. Leek was of the opinion that the major recreational signage would need to be addressed to permit this sign even temporarily. The City Council explored several ideas but all ideas explored were unsatisfactory. Official Proceedings of the September 7, 2004 Shakopee City Council Page -3- Helkamp/Menden moved to deny Sever Peterson's request to place a temporary, truck-mounted sign to be displayed ~ mile east of CR. 83 and north of STH 169 for the period from September 18, 2004 until October 31, 2004. Cnc1. Joos would like staff to look and see if something could be done with the major recreational zone to allow this type temporary sign. Mr. Leek addressed this request. Motion carried 4-1 with Cnc1. Lehman dissenting. Mayor Schmitt directed staff to work with Mr. Peterson to see if there was something that could be done in a positive vein for next year. Lehman/Joos moved to approve the distribution of the Countryside Environmental Assessment Worksheet (EA W). (Motion carried under the Consent Agenda). Mr. Leek noted staffhad visited the site, where the Shenandoah Apartments were located, and made specific recommendations to the applicant. Mr. Leek went over the recommendations made to the applicant by staff. Mr. Leek noted staffs recommendation did include the temporary fence sections along the berm with additional tree plantings to provide the appropriate screening. He stated staff was of the opinion that this temporary fencing along with the additional trees would provide better screening than the six inches of additional dirt. Mr. Leek noted what the applicant had done to try and make the site more pleasant looking. Mr. Comstock, ofOmni Investment Properties, representing Heritage Development, approached the podium. He showed a graphic of what the site was proposed to look like four to five years down the road. He noted he did have a schedule to take care of most of the issues. He stated they were willing to.plant the additional trees recommended by staff but he needed direction on the addition of the six inches of soil/fences. He stated he was willing to take his responsibility as part of the neighborhood. He too wanted to see this issue resolved. Mr. Comstock noted the City still held a $150,000 landscaping bond on the property; the City could use this bond ifhe did not come into compliance. Cncl. Lehman was concerned as to how the board on board four-foot high fence would be maintained if there were all these problems now with maintenance of the grass and trees. John Dellwo, 2304 Eagle Creek Boulevard, noted the berm was too low but he thought he would be satisfied with the fencing on the berm, However, he thought the berm should be six feet high and extended to the west to the edge of the building. Mr. Leek responded to this comment. He noted the fence would extend to the edge ofthe apartment building. Mr. Comstock noted the fence would be about 320 feet to cover the building and the parking lot. Official Proceedings of the September 7, 2004 Shakopee City Council Page -4- Clifford Stafford, 2328 Eagle Creek Boulevard, approached the podium. He stated this problem had been going on for a long time. He noted the repositioning of the building created more problems. He stated he agreed with Mr. Dellwo but he would like a six-foot fence. He noted he was not trying to hold up building as some people thought. encl. Lehman stated that he thought the fence would do much more for screening purposes than 6 inches of dirt would. Kathy Stafford, 2328 Eagle Creek Boulevard, approached the podium. She noted Mr. Comstock had a meeting with the residents showing the new plan of three buildings with the change in setbacks. It was after this that the building was turned around to meet the I 50-foot setback requirement. Ms. Stafford noted when the building was turned that building on one side was then raised three feet higher. This increase in height was never shown on any City plans and the berm was not changed to accommodate this increase in height. She noted on two documents the berm was shown at nine feet. She felt discriminated against and she was tired of the lies. Cncl. Lehman asked Ms. Stafford what she would like to see. Ms. Stafford replied a permanent eight-foot vinyl fence across the property with trees. She noted the four-foot wood fence would not be maintained in her opinion, and the only reason the developer was willing to cooperate now was because he wanted to get phase two of the Shenandoah Apartment project going. Mayor Schmitt noted there were two problems as he saw it. These were 1) the length of time it took to get to this point and still no one was happy with the outcome and 2) what was perceived to be landscaping and what was screening. Landscaping and screening were two different things. The impact on the neighbors needed to be taken care of now. Lehman/Joos moved to receive and file the applicants schedule for maintenance for the landscaping and screening for Shenandoah Apartments. Motion carried 5-0. Cncl. Helkamp was concerned about the Outlot in Shenandoah Place that was next to an Outlot in the Shenandoah Apartments plat. Mr. Leek noted recommendations were made to Mr. Comstock regarding that area also. Mr. Leek noted there were two other areas addressed that day also (drainage ponds). Lehman/Helkamp moved to accept the plan addressing landscape and screening issues at Shenandoah Apartments submitted by Andrea Weber, Park and Recreation Landscape Designer, showing improvements to the current landscaping and screening and moved to direct staff to proceed with implementation of the additional landscaping and screening improvements with the understanding that the fence is to be six feet in height and not less than 320 feet in length starting at the east property line and going just past the west corner of the building. (CC Document No. 357) Official Proceedings of the September 7, 2004 Shakopee City Council Page -5- Cncl. Menden stated he would like to see the fence 320 feet in length and six feet high with six- foot trees and he was happy to see that these trees and turf would now be watered. He would like staff to withhold the additional building permits until these requirements are put in place. He noted the first phase was not completely done until these items were put in place. Corrine Thomson, the acting City Attorney, stated in her opinion once a building permit were applied for it was required to be issued unless this was a portion of an overall development. Mr. Leek noted this was a single development and the building permits being referred to were for the second and third building. Cncl. Helkamp stated he was comfortable not requiring the six-inches of dirt be added to the berm because the developer was now being required to install a six-foot fence on the berm. Because of the history with this development, Mr. Leek noted staff would like to see this work done as much as possible prior to issuing the building permits. Mayor Schmitt noted the City was dealing with performance issues with this developer. He noted there were certificate of occupancies that could be withheld at the end ifthe applicant did not come into conformance. JooslLehman moved to call the question. Motion carried 5-0. Motion carried 5-0. Lehman/Joos moved to authorize the appropriate City officials to execute the agreement for Participation and Installation of Epoxy Pavement Markings between Scott County and the City of Shakopee. (Motion carried under the Consent Agenda). Lehman/Joos moved to reject all bids for the Pheasant Run Storm Sewer Improvements Project No. 2003-6. (Motion carried undertheConsent Agenda). LehmanlJoos offered Resolution No. 6091, A Resolution Accepting Work On Sarazin Street, From Mooers Avenue To Valley View Road; And Valley View Road, From Sarazin Street To The East Plat Line Of Pheasant Run 6th Addition, Project No. 2001-5, and moved its adoption. (Motion carried under the Consent Agenda). Lehman/Joos moved to authorize the appropriate City officials to execute the extension agreement with WSB & Associates, Inc. to perform additional surveying for the Dean Lake Outlet Control Project No. 1999-8. (Motion carried under the Consent Agenda). Lehman/Joos moved to authorize the appropriate City Officials to submit an application for the OSHA grant for Mobile Computer Terminals (MCT). (Motion carried under the Consent Agenda). Official Proceedings of the September 7, 2004 Shakopee City Council Page -6- Lehman/Joos moved to set a special work session with the Parks and Recreation Advisory Board and the City Council for 6:30 p.m., Monday, September 27 in the Rotary Room of the Community Center. (Motion carried under the Consent Agenda). Lehman/Joos offered Resolution No. 6107, A Resolution Adopting HIP AA Policies & Procedures And Administrative Forms For The City Of Shakopee, and moved its adoption. (Motion carried under the Consent Agenda). Lehman/Joos moved to authorize the appropriate City staff to advertise for a Mechanic's Apprentice position in the Shop Division of the Public Works Department. (Motion carried under the Consent Agenda). Lehman/Joos moved to acknowledge the successful completion of the one-year probationary period by Nicole Peterson, and grant her regular, full-time status. (Motion carried under the Consent Agenda). Lehman/Joos moved to authorize the hiring of Robert Gieseke and Brain Theis as Public Work's Maintenance Operators and to be hired at Step One of the current Public Work's Union Pay Schedule, effective September 27,2004 and subject to a pre-employment physical and background check. (Motion carried under the Consent Agenda). Lemnan/Joos moved to ratify the labor agreement between the City of Shako pee and Minnesota Teamsters Public and Law Enforcement Employees Union Local 320, effective January 1,2004 through December 31,2005. (Motion carried under the Consent Agenda). Lehman/Joos moved to authorize the ratification of a labor agreement between the City of Shakop~~and Law Enforcement Labor Services, Inc., representing the Police Officers, for the period of January 1,2004 through December 31,2005. (Motion carried under the Consent Agenda). LehmanlJoos moved to accept with regret the resignation of Tracy Schaefer as Assistant to the City Administrator, effective September 23,2004. (Motion carried under the Consent Agenda). Lehman/Joos moved to approve the application and grant an on sale Sunday intoxicating liquor license to Great Lakes, Inc. dba Shakopee Ballroom and Banquet Center, 2400 East 4th Avenue. Motion carried under the Consent Agenda). Mr. McNeill reported that the City opened bids this morning on the downtown Fire Station Stucco project. He noted three bids were received; the estimate had been between $60,000 and $70,000. He stated the apparent low bid was submitted in the amount of$70,154. He noted this bid was not accompanied by a bid guarantee. He stated staff called the apparent low bidder and Official Proceedings of the September 7,2004 Shakopee City Council Page -7- requested this bid guarantee be submitted to the City before tonight's meeting. This was not done. Mr. McNeill noted staff was recommending that this award of contract go to the second low bid from the Stephen Donnelly Co., Edina in the amount of $77,948. Lehman/Helkamp offered Resolution No. 6111, A Resolution Accepting Bids And Awarding A Contract For The Stucco Work At The Downtown Fire Station No. 50, Shakopee, Minnesota with changes as recommended by the City Administrator, and moved its adoption. Motion carried 5-0. LehmanlJoos offered Resolution No. 6104, A Resolution Canceling Debt Service Levies For 2004/05, and moved its adoption. (Motion carried under the Consent Agenda). Helkamp/Joos offered Resolution No. 6105, A Resolution Levying A Tax At The Request Of, And Consenting To The Levy Of A Tax By, The Economic Development Authority For The City Of Shakopee, and moved its adoption. Motion carried 5-0. Mr. V oxland, Finance Director, noted that the City needed to certify a maximum 2004 tax levy collectible in 2005 to the County Auditor by September15, 2004. Mr. Voxland noted the City Council had between September 15,2004 and December 6, 2004 to lower the tax levy amount if they choose to do so. Mr. Voxland stated the proposed tax levy is about a 14% increase over this year. He noted the budget that the tax levy supports was about the same this year as last year. This is the amount that will be used to generate notices that the taxpayers will receive in November for the public hearing on the 2005 budget and the Truthin Taxation public hearing. Lehman/Helkamp offered Resolution No. 6106, A Resolution Setting Proposed Maximum 2004 Tax Levy, Collectible In 2005, and moved its adoption and to set a public hearing date for the 2005 budget on December 6, 2004 with a continuation to December 13,2004 ifneeded. Motion carried 5-0. Helkamp/Menden moved to establish a Council workshop date to. discuss budget issues for Monday, September 20, 2004 at 6:00 p.m. Motion carried 5-0. Cncl. Lehman noted he attended a Park And Recreation Advisory Board meeting and he attended the second scheduled visioning meeting and he went to the park design open house for Huber Park. He noted he. also had two meetings with staff regarding the Shutrop property. Cncl. Helkamp noted he attended a Chamber of Commerce board meeting. He noted there was a conference call regarding the SCALE project for a joint training facility that he participated in. Cncl. Joos noted he attended a SPUC meeting and learned of power issues at the Challenge Printing site in Shakopee. Cncl. Joos noted that SPUC decided to move forward with this issue and see that Challenge Printing had the power they needed. He also noted at the SPUC meeting Official Proceedings of the September 7, 2004 Shakopee City Council Page -8- that SPUC had a consultant come forward with the Savage water agreement. He noted this report could have some possible impacts for the City. Cncl. Menden noted he and Cncl. Helkamp had the opportunity to take the tour of the Minnesota River that was put 011 by the Minnesota Watershed District. He stated this tour was quite informative. He noted he met with staff and residents of Dean Lake to look more at the outlet channel regarding Dean Lakes. Cnc1. Joos brought up the issue of hunting within the City limits. Mayor Sc1unitt noted he would follow-up on this issue. CncI. Lehman would like a report from the Police Chief regarding the hunting issue. He felt this would provide an unbiased opinion. Cnc1. Lehman noted Carol Schultz, from the Chamber of Commerce, contacted him and asked that the City endorse the Kids Vote process in the City of Shakopee. Ms. Cox noted she would follow-up on preparing a proclamation or resolution for Council consideration. The fence at 8th and Market Street was discussed. Mr. Leek noted he thought the City really needed to go back to requiring a permit to erect a fence. Helkamp/Menden moved to adjourn the meeting to Monday, September 20, 2004 at 6:00 p.m. Motion carried 5-0. The meeting adjourned at 9:12 p.m. . th J G ' L...:f~t~ rL .~. ~. Judith S. Cox City Clerk Carole Hedlund Recording Secretary