Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
October 07, 2025 - Council Packet
Pliaill SHAKOPE E Shakopee City Council Regular Meeting Tuesday, October 7, 2025 7:00 PM City Hall, 485 Gorman Street Vision: Shakopee is a distinctive river town with a variety of business, cultural, and recreational opportunities in a safe, welcoming, and attractive environment. Our vision is for Shakopee to continue being the place people want to live, work, and play! Mission: Our mission is to deliver high quality services essential to maintaining a safe and sustainable community. We commit to doing this cost-effectively, with integrity and transparency. 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Special Presentations 4.a Southern Valley Alliance Update 4.b Shakopee School Superintendent Mike Redmond to discuss referendum 5. Approval of Agenda 6. Consent Agenda These items are considered routine and will be enacted by one motion. There will be no separate discussion of these unless a council member or staff requests, in which event the item will be removed from the consent agenda for separate discussion & action. 6.a Set public hearing for the issuance of revenue obligations (conduit debt) for St. Francis Regional Medical Center 6.b Accept proposals for design services with CNH Architects, and for construction manager services with Terra Construction for the remodel of Fire Station 2 6.c Purchase of 2026 Chevrolet Silverado EV truck for Building Department 1 6.d Award a Contract for the Arbor Bluffs Stream Stabilization Project 6.e Approve Developer Agreement Amendments for the County Highway 16 Extension Improvements 6.f Approve Agreement with Shakopee Public Schools for Safe Routes to School Improvements at Sweeney Elementary School 6.g Approve a Gambling Premises Permit for the Shakopee Trap Club 6.h Firehouse Subs Public Safety Foundation's Quarterly Grant Application 6.i Minnesota Department of Labor and Industry's Building Officials Training Program Grant Application 6j Approval of the September 16, 2025 City Council Minutes 6.k Minnesota Department of Labor and Industry's MNOSHA Workplace Safety Consultation Program Grant Application 6.1 Surplus Property 6.m Met Life Minnesota Paid Family & Medical Leave Private Insurance Agreement - Effective January 1, 2026 7. Public Comment Individuals may address the City Council about any item not on the regular agenda. Speakers are requested to come to the center table, state their name and address for the clerk's record, and limit their remarks to three minutes. The City Council will not take official action on items discussed at this time, but may refer the matter to staff for a follow up report or direct that matter be scheduled on an upcoming agenda. 8. Business removed from consent agenda 9. Recess for Economic Development Authority Meeting 10. Reconvene 11. General Business 11.a Lower MN River Watershed District - City Priorities 12. Reports Liaison and Administration 12.a City Bill List 12.b News and Announcements 2 13. Other Business 14. Closed Session 14.a City Administrator Performance Review 15. Adjourn to October 21, 2025, at 7:00 pm 3 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 4.a October 7, 2025 Southern Valley Alliance Update Rick Parsons Action to be considered: Adopt the proclamation recognizing October as Domestic Violence Awareness Month. Motion Type: Simple Majority Background: Josh Davis from Southern Valley Alliance will present an update on the previous year's activities, and request that City Council consider a proclamation to raise awareness during Domestic Violence Awareness Month. Recommendation: Adopt proclamation recognizing October as Domestic Violence Awareness Month. Budget Impact: N/A Attachments: 2025 Proclamation.pdf 4 OFFICIAL PROCLAMATION A PROCLAMATION OF THE CITY OF SHAKOPEE DECLARING OCTOBER AS DOMESTIC VIOLENCE AWARENESS MONTH The City of Shakopee recognizes the critical work being done by domestic violence advocates in service of survivors and victims of domestic abuse. We encourage all citizens to actively engage in the work and events sponsored by Southern Valley Alliance and other organizations working toward the elimination of domestic violence. WHEREAS, 1 in 4 women and 1 in 7 men in the US have been the victim of severe physical violence by an intimate partner in their lifetime; WHEREAS, more than 23,000 calls are placed to domestic violence hotlines nationwide every day; WHEREAS, the impact of domestic violence is felt not only by individuals and families, but communities and the nation as a whole; WHEREAS, Shakopee joins with others across the state of Minnesota, and nationwide, in supporting domestic violence victims and survivors, the advocates and organizations who serve them, and holding offenders accountable. NOW, THEREFORE, BE IT RESOLVED that the members of the City Council of the City of Shakopee hereby Proclaim October 2025 as Domestic Violence Awareness Month. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 7th day of October, 2025. Mayor City Clerk 5 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 4.b October 7, 2025 Shakopee School Superintendent Mike Redmond to discuss referendum William Reynolds, City Administrator Action to be considered: None. Motion Type: Informational only Background: None. Recommendation: None. Budget Impact: None in regard to the city budget. Attachments: School Dist Presentation.pdf 6 >1% .....c E E V to C :.v a) v) November 4, 2025 Operating Levy Special Election t h m 7 E 0 iii- • 2 V a) i •.- m i .II - a ) a) N . 0 1:3_ CO O m O O _c v) I a) ....c — E L 4� 4� >% .4J -a E E O V L 0 cn C0 g- L O 0 4D b.A -o O 4U V co cu 4-1 ._ L CD L O Li -- _c 4-1 CD N- N >- L_!_ L O -0 a) ..,_.) a) . O 2 0 -o c Co --LL".' co a) O O U (I) N • N " I N co Q) O >' (N O O s V N c0 N N N O N 00 N >-- LL -4-E' E i 0 Unlike other forms of local -c-5 viN o o c) ,av • U 6 O cu 8 a - ocu bz r3 c a) US.d .v) fa •U C cts L7- CU bO C C •- • U N U U • U L Q o .— la CO -Co (/) 0 N L C U 0 V) -1-6 (73 02 > C c (13 U _c Cr, I - al s r 4''O O � 4.11 a) O W in s = 49 CC • NNE• lii tn N O O s s CD e 3 II . L (11 L O 4 U) 03 CL CD s 4-0 a) O O I= CO Ihimi O a) CZ L 9 7.6 cu v c • O CO CO N N O - C▪ Z (13 CZ>� E- E N - C • t/) O bA (J ) - (Z) cB v —a u - w has fallen short of the rate of inflation over the past four a- 4.0 cD V rzt O. O. U U v Q Ln = - v ti N ca • c Q 0 O CL (zs O ra .hA (/') C Lic .5 a) a) a) >, " O O co 4,0 O M CO Q Q V 110 44. 0 O u 10 O 6.47• (5 V a) a) 0 •� U s � U. a) fa U) CD z 2 (i) H � U_ f I U e� o0 zV (/) 03 a 0 U tO ci) 'a cic} b co 03 .12 O O c6 f) U N (/) ' O U N O N U a) N 0_ u) ..470 f3 Cr) C tin rcs W > cB (i) 0 0 c E v .5 m Eden Prairie N eCI J L O s- 0_ a) .a) co J co r6 cn .c o O - ticW ._ 0 E E O O '- I O m 2 Eastern Carver C0 N N O •C O v c — +� E'EN o O 00 5 O N -C 0 U U) 11 At 0 • 2 • 0 U) a) v) O 0 a) 4-1 Q L (5 on 41 ci Ci LIJ 45 c64 ci C 11 iiii rE C) E ei v5,� O ci li-- BD 'In , -, . v or lit or cj simmir • X mirk 4.1 (13 03 bA V 411 qj tei au Li it, ti kul 0,1 12 Another Part of the Possible Solution i SEEKING COMMUNITY DIRECTION h L O O O .O a)� �+ . N �E o a a i •_ Q. QC O O w _= O 44 O °' a CO a, o .p 46' Eg cn a, t .a O. V) a L �� � a n o as o Z �� ti Operating Levy - Question Two 1 revenue - total annual revenue Operating Levy - Question One O 0 0 in C 4,AA �O • O Question One is tax neutral (see tax table to the right) due 0 O 0 v N CU N L a, C ,O C .C -0 = -0 a, in N O i C = C fa vi O .X 0 co O -c-, E I -- a, C T O tom-, v N O a - O O 0' > d > O c,5O_ a V) N Q - . u h0 ra O •- c N I--• = C0 C 4 N O N O Q t"' Q .--a .O d 0 u t.r = - .= N N 'O d b0 C .a) +-J '- fl l0 a) N -0 N C O .- U c L L a N .�o > C O a, 1.., C O T O JM CD CD 0 VI VI CC Q Q C C fa C C N ca N C Oa 1:1) C n N t.N O Lt) •— V C Cr w C, O o O o .z LO .1 D C) N Lri• • 13 What Happens i • ✓ C▪ l) O a) O > a) -o a) 0 O cJ Nf O a) 0 E a) �V a) H O U) a) H 0 ta.O a) O V CO O V .� O V (r) a) ate--+ L O a) a-+ a) O 2 0 O ca a) V Vf i N to t/f tta t) •— V C E a) ea bAco 2.E 0 ++ • a) L V r aI a�os u s a) ca ,_ 0 to ttri i .. c ca _ I 1 1 r jig 14 O64= 0tn co J 0 Li m 09t imill0 c 4) V) MCI i V2111 0 h' C ' lug 3 0 Cr �4• 2 • • 0 1 C+ � S: C E+m O Erg 'x i 0 C O a 2J •" - C Q . - ro •— 4- ▪ r Egg f dl -0 {E} r.1 15 ONE: Tax Neutral ac 0 a) 0 a Question 1 Net Voter Approved Change Annual Monthly 0 0 Q yUj O (n 000 N P N ,- O O Q • 7 y• • • 9 °) O CO 7) CO O (Q N L9 OQ 7 co r -( O V N O 000 a • 9- N M (n M O) v 67 r CO CO M(g^ O,' M t)' (CO C3 v 9 7 7 N h coNCO 7 N N CO (I)M O ( P '; (Q 67 Y Expiring Debt Service Levy after Pay 2025 ((00 sl (O() 0 (0 M (0 0 CO) 67 i 7 N N M I 9 r U) CO 0 0 fA c? n (0 u; M (? 9 O co r N (» O I 00 (Q Question 1 Estimated Taxes for Proposed Referendum (f) O U) O (7 .- N N (A ,- ,- N N M V' (f) (0 M (O N N (f) h 8 - N- M s- (O N N (f) 8 h T 8 0 0 0 Estimated Market Value 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O 0 0 0 0 0 0 O O O O O O O O O O O 0 0 0 0 0 0 000 O N 0 0 0 - $250,000 500,000 1,000,000 1,500,000 2,000,000 $250,000 500,000 1,000,000 1,500,000 2,000,000 $250,000 500,000 750,000 1,000,000 Property Type N U (0 _ W u) to w Et i Commercial - Industrial Apartments Agricultural Homestead 16 TWOS Going to the Cap On a -$400,000 Shakopee home. Question 2 Estimated Taxes for Proposed Referendum Annual Monthly CO N M 0) O N , M l0 r O O V N O M N. 0 ,-, r- (0 N co 10 .- r (7) N N r O CC) (O 0 EA , , N N. r N ,- (0 N CO � O N v , CI Tr O r t0 N v O r O N N O,- N M 69 ‘- N CO V 1O .- , N M (0 (1 (0 0) (N EA ,- N CO 1n V 0) r O N V co N. co 1n N O N 6 EA r- N CO V (0 e- e- N (O (0 Cl (0 0) N Er) .- N M 1n O 0 00 o O O O • 0 EA O O O O 0 0 0 0 Estimated Market Value 0 0 0 0 O O O p Op $250,000 500,000 1,000,000 1,500,000 2,000,000 $250,000 500,000 1,000,000 1,500,000 2,000,000 $250,000 500,000 750,000 1,000,000 O O OO 00 0 00 0 0 p O O 0 0 0 0 O O O p FA N Go .t N (0 Go Property Type 10 _ f0 Commercial - Industrial Apartments Agricultural Homestead C Si N to U 0 TA E N 0 2 17 TOTAL NET TAXES/MONTH: Questions One + Two Net Taxes Per Month cr in N' off) co h ...„CO N O C'iLO f� CO O M iCi , M 't dO' O EA V c0 00 O co h cr)co l' 6 CO 69 M In (, Estimated Market Value O O O O d 0 O O N 2 8 8 W O N O OOO O O d 0 0 0 O N ,Of) O(3 O N $250,000 500,000 1,000,000 1,500,000 2,000,000 $250,000 500,000 750,000 1,000,000 Property Type m Ti a a) N N P (1) C6 E (XI Commercial- Industrical Apartments Agricultural Homestead Question 2 Estimated Taxes for Proposed Referendum Annual Monthly CO '- O CO Co U)_ O Ch V N N C+) O O• CO r r to N- CO O co O CO .-- CD O ri r CA .-- Co Cr 0) co Co r r N co Co CO .- O N V CO V O) r CD CA V CO 1, -.CO O 4'i O N C") CA N M V CA N CO co CO co 0) Co co .- Co el to V D) N- CO CC) V W r CO to Cn O N Ch to N Ch V CA ,- Co CO CO CO co 0) Co CA 4- Co CO co 0 O O O O N O 2 0 O O O O O O ' 0 0 Estimated Market Value 888888 O O O O O O O O O O O Co Ch V CA CD S O O O O O O .-- O O Co .-- $250,000 500,000 1,000,000 1,500,000 2,000,000 $250,000 500,000 1,000,000 1,500,000 2,000,000 $250,000 500,000 750,000 1,000,000 N C1--0-0 F r n Q CL 'O C m v v E 0 ' E. e .= m '^ E .o o s U ��.. E E m n Q = c - Q 0 m E o S Question 1 Net Voter Approved Change Annual Monthly I OA. l(J O iA CO ON VIN O O 4 7. "i Si O) CO O CQ N In CQ O O fA R CR CO r CO N O O Cn N co N m CQ O W CO t; N C,) N C° V V CD oo N N N CO CO fn fNF�) LO C7 Cv) O i Cn O O 1" O C. CR O U) ri C •C- N '$ N E Cl W a) CA .7 ' co N N cn co l';- Ti; O O V cf O .. T CQ .- o a W N NE E-.. O e w N O CA co 1-- O ^ CO CA N co C9 V Ch LO C� CND C`) CD N C.) CD C -J O O N LOO aCVA CF) O O O Estimated Market Value 0 cz co 0 0 ci 0 o cn lA COD W a O p N $250,000 500,000 1,000,000 1,500,000 2,000,000 $250,000 500,000 1,000,000 1,500,000 2,000,000 $250,000 500,000 750,000 1,000,000 d F-- l `, d W44; .� e v ' s 'C) Q J d v Q 18 U) a) co a) a 4.• • MI V) • 7.1) O a) a W a) O � fa a) N O N O O CO N O 69 et co co ti EA N O N O CD CO ti co CO Ef} uJ CO LC) co Ef} CO N O N a O N O Ef} CO N C) C) Eft N N O N O O N N CO CO Ef} t0 N C) 6F} N O N O O co N CO Ef} IC) O IC) 141 EH 0 N O N O O M N CO crr U, N C) Ef} 0) O N O O N N CO C) O N 69 CO O N Q O ti O O CO Et) C) C) O C) ER Calendar Year Market Value of Home Total Annual ISD 720 Taxes This home's property value has grown from $300,700 in 2018 to $402,600 in 2025. This is an increase of $101,900. • Market Value of Home N N O N N 0 N N 0 N N N 0 N N 0 N 0 N 0 N 0 N 0 0 0 O O C. . N 0 0 6 6 G al .J O O C' O 0 0 0 4 O -f -t r.,r 1 f J V) V. .f) .fr N num' l.la an intl Calendar Year 19 U) a) a) o O O. V • - U) • tn O s V a) 0 E W G) • - CO ow U) N N O O N O et' Co CO CO ti r i N O N O O CY) ti CO M Ef} C) U) co K} M N O N O O N O CD O C) El? N N O N O O N N Cr) CC N taa N O N O O U) co N CO Ea LAI M O U) 11) O O N O O M N M Cn N Cr). bR O) O N O O Cn N (NI M U, tC 0) r O N �} CO O N O O N- 0 O M Ea C) O O C) (09- Calendar Year Market Value of Home Total Annual ISD 720 Taxes 1E H L N O N C d - CO O O r -- co O N O ) E O N a) d L C.) d d cc s N d cc d Q O C. 1;') O O U) a) E O .C U) I- • C t6 CQ O C O U O W c0 O O O. C/) Cn N O N a) _O C a) O Z C O U) L a) O a) r >, -o I? O C6 O C6 O a) Lii = cf)O Cr.) T C o 0o N O ca•(+7 L 0 � — C O a) .O r� N 7 O CO N O N N d X R R C C a) 15 N O O O Cn C9 O a) s H (.6 N O N .C U) O X c6 O a) O O L I? -C O O 0 a) O a) C C c>3 C10 a N C a) Q U) co a) s a) s U) U) a) 0 0 0 0 ri 0 o o 0 0 0 0 0 0 0 o 0 0 a � (A uo v. In 0ZL (1St IllumV I°hL 0 e4 CJ 0 r, 0 0 a 0 0 20 nformation r 6 a) a) 0 O > Jcu School district website - Shako I lc Informative brochure • N N U E 'i O N X E ate -+ 0CZ L. >, O to O ca d>,) c -0 N U N _0 ca a) c m ta.o N E o c _rcs = a) o E can co O bDU L O - cn O - a_, }, c ._c !› 75C *Z cu O N O .-0 =...._ -o N c O a co 3 _o 2 N O O U = U m o v a) z v O' Q Ill O - V- .) a--' S U O 0 p 0= 0 Q- • • • • • • U 0 21 Information r 1 JJJ i i I hill/ cilh,0111 = �1% t�/ o� '1 1 II till:, ; fig :' aw it ft I 11{ /7 r ;I !iftfili)V1,4414 /3 �i'11/1/ ice:/1111 `{ ca a 0 Cl) • 4) Q N O N O M Ab„O • N • W .Q = O R3 Z - s ttio L o N � O }' N 4) " • U - - .L c(/7 wJ o_ c cn O O _c to V >it.bn V u _O CO W ._ a) IAD 4 cu C N a) N °1 I ti < O In Person Hours at District Office • • • • 0 ti E O 0 0 U (./) v 2 IAD V) • cu / aA • 7 o c• o .O 0 ✓ O cia (; W NOTE: Residents of Prior Lake precincts vote at Prior Lake City Hall 22 • >i% N m z O N -at) 0 o &'••••• p c y a mm° O W a `` im g- ,.. NOVEMBER 4, 2025 SpECIq1. h ELE�ON 141 oti 0 23 24 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.a October 7, 2025 Set public hearing for the issuance of revenue obligations (conduit debt) for St. Francis Regional Medical Center Nate Reinhardt, Finance Director Action to be considered: Approve resolution calling for the public hearing Motion Type: Simple Majority Background: Approval of this resolution sets a public hearing for November 5, 2025 and provides preliminary approval for the issuance of up to $70 million of taxable or tax-exempt revenue obligations (conduit debt) for St. Francis Regional Medical Center to: 1. Refund prior bonds issued by the city in the original principal amount of $41,864,000. The bonds were originally issued in 2014 for the construction and equipping of a new inpatient bed tower, the expansion, improvement, and/or equipping of the Corporation's emergency department facilities, surgery department facilities, cancer center, diagnostic and cardiopulmonary services, lab and pharmacy areas, support areas, including plant services and administrative areas, and other improvements at 1455 St. Francis Avenue in Shakopee. 2. Finance the capital costs of the Corporation's Phase 2+ emergency department expansion and renovation to include additional rooms, triage rooms, isolation rooms, equipment storage and support space and the relocation and expansion of the ambulance garage, as well as other improvements to the Corporation's acute care hospital facilities, including but not limited to diagnostics equipment replacement, facilities replacements including roof top units, and a transfer switch upgrade ("new project"). 3. Finance capitalized interest during the construction of the new project. 4. Fund required reserves 5. Pay cost of issuance of the bonds St. Francis owns and operates an 89 -bed acute care hospital in Shakopee that was built in 1996. A range of inpatient, outpatient and emergency care services are provided to patients principally in the Shakopee area. The new project includes phase 2 of the 25 emergency department expansion and renovation adding 7 new rooms, 4 new triage rooms, relocate and expand the ambulance garage for 4 rigs, add new isolation rooms, equipment storage and support space. This will bring the emergency department to a total of 34 exam rooms. The plans have been reviewed and approved the City Council and the project broke ground in early March 2025 and is estimated to be completed by January 1, 2027. The proposed conduit bonds will not constitute a general or moral obligation of the City and will not be secured by or payable from any property or assets of the City and will not be secured by any taking power of the City. The bonds will not be subject to any debt limitation imposed on the City, and the issuance of the bonds will not have any adverse impact on the credit rating of the City, even in the event the borrow defaults. Recommendation: Adopt Resolution No. R2025-115 calling for a public hearing regarding the issuance of revenue obligations under Minnesota Statutes Sections 469.152 through 469.1655, as amended, for the benefit of St. Francis Regional Medical Center and providing preliminary approval to the issuance thereof Budget Impact: The borrower will agree to pay out-of-pocket expenses of the City with respect to this transaction as well as the City's administrative fee. Attachments: Shakopee SFRMC 2025 Preliminary Resolution.docx Shakopee SFRMC 2025 Ltr N Reinhardt re Preliminary Resolution.docx 26 CITY OF SHAKOPEE RESOLUTION NO. R2025-115 RESOLUTION CALLING A PUBLIC HEARING REGARDING THE ISSUANCE OF REVENUE OBLIGATIONS UNDER MINNESOTA STATUTES, SECTIONS 469.152 THROUGH 469.1655, AS AMENDED, FOR THE BENEFIT OF ST. FRANCIS REGIONAL MEDICAL CENTER AND PROVIDING PRELIMINARY APPROVAL TO THE ISSUANCE THEREOF BE IT RESOLVED by the City Council (the "City Council") of the City of Shakopee, Minnesota (the "City"), as follows: Section 1. Recitals. 1.01. The City is a statutory city and political subdivision duly organized and existing under the Constitution and laws of the State of Minnesota. 1.02. The City is authorized by Minnesota Statutes, Sections 469.152 through 469.1655, as amended (the "Act"), to issue revenue bonds to finance or refinance, in whole or in part, the cost of the acquisition, construction, reconstruction, improvement, betterment or extension of a project, defined in the Act as any properties, real or personal, used or useful in connection with a revenue producing enterprise, whether or not operated for profit, engaged in providing health care services, including, without limitation, hospitals and related medical facilities. 1.03. St. Francis Regional Medical Center, a Minnesota nonprofit corporation (the "Corporation"), has proposed that the City issue its one or more series of taxable or tax-exempt revenue obligations (the "Bonds") in the estimated aggregate principal amount not to exceed $70,000,000 and loan the proceeds thereof to the Corporation to (i) refund the outstanding Health Care Facilities Revenue Refunding Bonds (St. Francis Regional Medical Center), Series 2014 (the "Prior Bonds"), issued by the City in the original aggregate principal amount of $41,865,000, the proceeds of which financed or refinanced capital improvements to the acute care hospital facilities of the Corporation located at 1455 St. Francis Avenue in the City, and the construction and equipping of a new inpatient bed tower, the expansion, improvement, and/or equipping of the Corporation's emergency department facilities, surgery department facilities, cancer center, diagnostic and cardiopulmonary services, lab and pharmacy areas, support areas, including plant services and administrative areas, and other improvements to the Corporation's acute care hospital facilities (collectively, the "Prior Project"); (ii) finance the capital costs of the Corporation's Phase 2+ emergency department expansion and renovation to include additional rooms, triage rooms, isolation rooms, equipment storage and support space and the relocation and expansion of the ambulance garage, as well as other improvements to the Corporation's acute care hospital facilities, including but not limited to diagnostics equipment replacement, facilities replacements including roof top units, and a transfer switch upgrade (collectively, the "New Project"); (iii) finance capitalized interest during the construction of the New Project; (iv) fund required reserves, if any; and (v) pay costs of issuance of the Bonds. 1.04. Pursuant to Section 469.154 of the Act, prior to the issuance of the Bonds by the City, the Commissioner of the Minnesota Department of Employment and Economic Development ("DEED") must approve the costs of the New Project to be funded by the Bonds on the basis of an application submitted by the City with all required attachments and exhibits (the "DEED Application"). 4914-2178-4174.2 27 1.05. Pursuant to the regulations promulgated under Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), prior to the issuance of the Bonds, he City Council must conduct a public hearing after a publication of a notice of public hearing in a newspaper of general circulation in the City at least seven (7) days before the hearing. Pursuant to Section 469.154, subdivision 4 of the Act, a public hearing must be held after a publication of a notice of public hearing in the official newspaper of and a newspaper of general circulation in the City at least ten (10) days before the hearing. 1.06. The Corporation has requested that the City Council conduct a public hearing on Wednesday, November 5, 2025, or a later date approved by the City, to (i) approve the issuance of the Bonds pursuant to Section 147(f) of the Code and the regulations promulgated thereunder; and (ii) approve the New Project prior to Section 469.154, subdivision 4 of the Act. Section 2. Preliminary Findings. (a) The proceeds of the Bonds will be loaned to the Corporation and the proceeds thereof will be used to (i) refund the outstanding Prior Bonds and thereby refinance the Prior Project; (ii) finance the New Project; (iii) finance capitalized interest during the construction of the New Project, if necessary; (iv) fund any required reserves, if any; and (v) pay costs of issuance of the Bonds. The City will enter into one or more loan agreements (or other revenue agreements) with the Corporation requiring loan repayments from the Corporation in amounts sufficient to repay the loan of the proceeds of the Bonds when due and requiring the Corporation to pay all costs of maintaining and insuring the New Project, including taxes thereon to the extent the New Project is not exempt from such taxation under state law. (b) In preliminarily authorizing the issuance of the Bonds, the City's purpose is to further the policies of the Act. (c) The Bonds will be special, limited obligations of the City payable solely from the revenues pledged to the payment thereof, will not be a general or moral obligation of the City, and will not be secured by or payable from revenues derived from any exercise of the taxing powers of the City. Section 3. Public Hearing. 3.01. The City Council shall meet at or after 7:00 p.m. on Wednesday, November 5, 2025, to conduct a public hearing as requested by the Corporation, notice of which hearing (the "Public Notice") will be published as required by Section 469.154, subdivision 4 of the Act and Section 147(f) of the Code. 3.02. The City Clerk is hereby authorized to direct Kutak Rock LLP, Minneapolis, Minnesota, acting as bond counsel ("Bond Counsel"), to publish the Public Notice, in substantially the form attached hereto as EXHIBIT A, in the New Prague Times, the official newspaper of the City and a newspaper of general circulation in the City. The Public Notice shall be published at least once, at least ten (10) days prior to the date of the public hearing. At the public hearing, reasonable opportunity will be provided for interested individuals to express their views, both orally and in writing, on the proposed issuance of the Bonds for the purposes set forth herein. Section 4. DEED Application. In accordance with Section 469.154 of the Act, the City Administrator and other City staff are hereby authorized and directed to cause a draft copy of the DEED Application, together with drafts of all required attachments and exhibits, to be prepared by Bond Counsel. The DEED Application, together with all attachments and exhibits, shall be made available for public inspection in the office of the City Administrator during regular business hours of the City. The City 2 4914-2178-4174.2 28 Administrator and other officers, employees, attorneys, and agents of the City are hereby authorized to provide DEED with any other information needed for this purpose, and the City Administrator is authorized to initiate and assist in the preparation of such documents as may be deemed appropriate by Bond Counsel. Section 5. Preliminary Approvals. The City Council hereby states its preliminary intention to issue the Bonds in the maximum aggregate principal amount of $70,000,000 for the purposes described herein. The issuance of the Bonds is subject to the mutual agreement of the City, the Corporation, and the initial purchaser(s) of the Bonds as to the details of the Bonds and provisions for their payment and to approval of the New Project by DEED. In providing preliminary approval to the issuance of the Bonds, the City finds that the New Project furthers the purposes of the Act. Section 6. Reimbursement of Costs under the Code. 6.01. The United States Department of the Treasury has promulgated final regulations governing the use of the proceeds of tax-exempt bonds, all or a portion of which are to be used to reimburse the City or a borrower from the City for project expenditures paid prior to the date of issuance of such bonds. Those regulations (Treasury Regulations, Section 1.150-2) (the "Regulations") require that the City adopt a statement of official intent to reimburse an original expenditure not later than sixty (60) days after payment of the original expenditure. The Regulations also generally require that the bonds be issued and the reimbursement allocation made from the proceeds of the bonds occur within eighteen months after the later of: (i) the date the expenditure is paid; or (ii) the date the project is placed in service or abandoned, but in no event more than three years after the date the expenditure is paid. The Regulations generally permit reimbursement of capital expenditures and costs of issuance of the bonds. 6.02. To the extent any portion of the proceeds of the Bonds will be applied to expenditures with respect to the New Project, the City reasonably expects to reimburse the Corporation for the expenditures made for costs of the New Project from the proceeds of the Bonds in an amount up to the maximum principal amount of the Bonds after the date of payment of all or a portion of such expenditures. All reimbursed expenditures shall be capital expenditures, costs of issuance of the Bonds, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Regulations and also qualifying expenditures under the Act. Section 7. Costs. The Corporation will pay the administrative fees of the City upon issuance of the Bonds and pay, or, upon demand, reimburse the City for payment of, any and all costs incurred by the City in connection with the refinancing of the Prior Project, the financing of the New Project, and the issuance of the Bonds, whether or not the Bonds are issued. Section 8. Commitment Conditional. The adoption of this resolution does not constitute a guaranty or firm commitment that the City will issue the Bonds as requested by the Corporation. The City retains the right in its sole discretion to withdraw from participation and accordingly not to issue the Bonds, or issue the Bonds in an amount less than the amount referred to herein, should the City at any time prior to issuance thereof determine that it is in the best interest of the City not to issue the Bonds, or should the parties to the transaction be unable to reach agreement as to the terms and conditions of any of the documents required for the transaction. Section 9. Effective Date. This resolution shall be in full force and effect from and after its passage. 3 4914-2178-4174.2 29 Approved by the City Council of the City of Shakopee this 791 day of October, 2025. Mayor ATTEST: City Clerk 4 4914-2178-4174.2 30 EXHIBIT A FORM OF NOTICE OF PUBLIC HEARING CITY OF SHAKOPEE, MINNESOTA NOTICE OF PUBLIC HEARING ON THE ISSUANCE OF REVENUE OBLIGATIONS UNDER MINNESOTA STATUTES, SECTIONS 469.152 THROUGH 469.1655, AS AMENDED, FOR THE BENEFIT OF ST. FRANCIS REGIONAL MEDICAL CENTER NOTICE IS HEREBY GIVEN that the City Council of the City of Shakopee, Minnesota (the "City"), will hold a public hearing on Wednesday, November 5, 2025, at or after 7:00 p.m. at Council Chambers at City Hall, located at 485 Gorman Street in the City, on a proposal that the City Council approve and authorize the issuance by the City of one or more series of tax-exempt or taxable revenue bonds (the "Bonds") in an aggregate principal amount estimated not to exceed $70,000,000, pursuant to Minnesota Statutes, Sections 469.152 through 469.1655, as amended (the "Act"), for the benefit of St. Francis Regional Medical Center, a Minnesota nonprofit corporation (the "Corporation"). The proceeds of the Bonds, along with other available funds, will be used to (i) refund the outstanding Health Care Facilities Revenue Refunding Bonds (St. Francis Regional Medical Center), Series 2014 (the "Prior Bonds"), issued by the City in the original aggregate principal amount of $41,865,000, the proceeds of which financed or refinanced capital improvements to the acute care hospital facilities of the Corporation located at 1455 St. Francis Avenue in the City, and the construction and equipping of a new inpatient bed tower, the expansion, improvement, and/or equipping of the Corporation's emergency department facilities, surgery department facilities, cancer center, diagnostic and cardiopulmonary services, lab and pharmacy areas, support areas, including plant services and administrative areas, and other improvements to the Corporation's acute care hospital facilities (collectively, the "Prior Project"); (ii) finance the capital costs of the Corporation's Phase 2+ emergency department expansion and renovation to include additional rooms, triage rooms, isolation rooms, equipment storage and support space and the relocation and expansion of the ambulance garage, as well as other improvements to the Corporation's acute care hospital facilities, including but not limited to diagnostics equipment replacement, facilities replacements including roof top units, and a transfer switch upgrade (collectively, the "New Project"); (iii) finance capitalized interest during the construction of the New Project; (iv) fund required reserves, if any; and (v) pay costs of issuance of the Bonds. The Corporation will own and operate the Prior Project and the New Project (together, the "Project"). Following the public hearing, the City Council will consider adoption of a resolution approving the issuance of the Bonds for the purposes described herein. The Bonds will be issued by the City and will constitute special, limited obligations of the City payable solely from the revenues expressly pledged to the payment thereof, and will not constitute a general or moral obligation of the City and will not be secured by the taxing power of the City or any assets or property of the City except interests in the Project that may be granted to the City in conjunction with the financing. A draft copy of the proposed application to the Minnesota Department of Employment and Economic Development, together with all attachments and exhibits, with respect to the New Project shall be available for public inspection at City Hall during regular business hours following the publication of this notice. All persons interested may appear and be heard at the time and place set forth above or may file written comments with the City Administrator prior to the date of the hearing set forth above. 31 Dated: [Date of publication] BY ORDER OF THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA /s/ William H. Reynolds City Administrator City of Shakopee, Minnesota 32 KUTAKROCK Nathan Reinhardt, Finance Director City of Shakopee 485 Gorman Street Shakopee, MN 55379 Kutak Rock LLP 60 South Sixth Street, Suite 3400, Minneapolis, MN 55402-4018 office 612.334.5000 October 1, 2025 Julie Eddington 612.334.5013 julie.eddington@kutakrock.com Re: Resolution calling a public hearing on the issuance of revenue bonds for the benefit of St. Francis Regional Medical Center Dear Nate: St. Francis Regional Medical Center, a Minnesota nonprofit corporation (the "Corporation"), is requesting that the City of Shakopee (the "City") issue one or more series of taxable or tax-exempt revenue obligations (the "Bonds") in the estimated aggregate principal amount not to exceed $70,000,000 to (i) refund the outstanding Health Care Facilities Revenue Refunding Bonds (St. Francis Regional Medical Center), Series 2014 (the "Prior Bonds"), issued by the City in the original aggregate principal amount of $41,865,000, the proceeds of which financed or refinanced capital improvements to the acute care hospital facilities of the Corporation located at 1455 St. Francis Avenue in the City, and the construction and equipping of a new inpatient bed tower, the expansion, improvement, and/or equipping of the Corporation's emergency department facilities, surgery department facilities, cancer center, diagnostic and cardiopulmonary services, lab and pharmacy areas, support areas, including plant services and administrative areas, and other improvements to the Corporation's acute care hospital facilities (collectively, the "Prior Project"); and (ii) finance the capital costs of the Corporation's Phase 2+ emergency department expansion and renovation to include additional rooms, triage rooms, isolation rooms, equipment storage and support space and the relocation and expansion of the ambulance garage, as well as other improvements to the Corporation's acute care hospital facilities, including but not limited to diagnostics equipment replacement, facilities replacements including roof top units, and a transfer switch upgrade (collectively, the "New Project"). The Prior Project and the New Project (together, the "Project") will be owned and operated by the Corporation. The Bonds are proposed to be issued in accordance with Minnesota Statutes, Sections 469.152 through 469.1655, as amended (the "Act"). Pursuant to the Act and Section 147(f) of the Internal Revenue Code of 1986, as amended, the City Council is required to conduct a public hearing on the issuance of the Bonds. The Corporation has requested that the City Council consider the enclosed resolution at its meeting on October 7, 2025, which calls for a public hearing to be held by the City Council on November 5, 2025, and provides preliminary approval to the issuance of the Bonds for the purposes described above. The Bonds may not be issued until the City Council has approved the issuance of the Bonds following the public hearing. If issued, the Bonds will be secured solely by the revenues derived from a loan agreement to be executed by the City and the Corporation and from other security provided by the Corporation, including the proceeds 4926-7178-1998.1 33 KUTAK ROCK of a mortgage and a guaranty. The Bonds will not constitute a general or moral obligation of the City and will not be secured by or payable from any property or assets of the City (other than the interests of the City in the loan agreement) and will not be secured by any taxing power of the City. The Bonds will not be subject to any debt limitation imposed on the City, and the issuance of the Bonds will not have any adverse impact on the credit rating of the City, even in the event that the Corporation encounters financial difficulties with respect to the Project to be refinanced with proceeds of the Bonds. Each year the City has the ability to designate up to $10,000,000 in tax-exempt bonds as "qualified tax-exempt obligations" (sometimes referred to as "bank -qualified bonds") for purposes of Section 265(b)(3) of the Code. In order to issue bank -qualified bonds, an issuer must not expect to issue more than $10,000,000 of bonds (other than private activity bonds that are not qualified 501(c)(3) bonds) in a calendar year. Because the principal amount of the Bonds exceeds $10,000,000, the City will be unable to designate the Bonds or any other bonds to be issued by the City in 2025 as bank qualified. The Corporation will pay the out-of-pocket expenses of the City with respect to this transaction as well as the City's administrative fee. If the City Council decides to proceed with a public hearing in November, my office will handle publishing the public hearing notice in the City's newspaper and will also prepare the bond documents and final approval resolution. Please contact me with any questions you may have prior to the City Council meeting. Sincerely, Julie Eddington 4926-7178-1998.1 34 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.b October 7, 2025 Accept proposals for design services with CNH Architects, and for construction manager services with Terra Construction for the remodel of Fire Station 2 Chelsea Petersen, Assistant City Administrator Action to be considered: Approval of Resolution R2025-119 as requested Motion Type: Simple Majority Background: In 2020 the Shakopee Fire Department converted into a 24/7 staffing model, and as a result needed to construct temporary living quarters in order to accommodate overnight staff. Since that time, Station 1 has undergone a significant remodel to be able to accommodate overnight staff, and to prepare for anticipated staffing levels a remodel at Station 2 will be needed. The city has engaged both CNH Architects and Terra Construction for preliminary planning and estimates regarding this remodel project, and have previously worked with these firms on the recent Fire Station 1 project. CNH and Terra have a clear understanding of the project goals and needs, and both have significant experience completing similar municipal and public safety projects in the region. Staff recommends accepting both proposals in order to move forward with the Fire Station 2 remodel. The current project timeline has design work taking place throughout the remaining months of 2025, the advertisement and bidding process taking place in January of 2026, a tentative construction start date in March of 2026, and substantial completion in the summer months of 2026. Bids would advertised and compiled in accordance with state law, and approvals will be brought before City Council prior to any work being completed. Recommendation: Approval of Resolution R2025-119 as requested 35 Budget Impact: Fees for both contracts and subsequent project work would be funded from the $1 M in General Fund balance transferred to the Buildings Fund by the City Council for this project at the April 1, 2025 meeting. • CNH Architect - $41,400, plus reimbursable expenses • Terra Construction - $3,000, plus 3.5% the cost of work (billed based on actuals, not estimates) Attachments: CNH Proposal Terra Proposal R2025-119 36 Architects CNH PROPOSAL FOR ARCHITECTURAL SERVICES PROJECT: Shakopee Fire Station 2 - Interior Remodel DD through CA CNH No.: 25012 CLIENT: City of Shakopee September 24, 2025 Ms. Chelsea Peterson Assistant City Administrator City of Shakopee Shakopee City Hall 485 Gorman Street Shakopee, MN 55379 DESCRIPTION This project is for the design development, construction documents, and construction administration phases of the remodeling of existing Fire Station 2 based on the design previously developed by CNH Architects in conjunction with the city's representatives and Terra Construction. This work will include further refinement of the chosen design with production of construction drawings and specifications for the purpose of soliciting bids and enabling construction. DESIGN DEVELOPMENT & CONSTRUCTION DRAWINGS The following tasks are covered in this proposal: SERVICES PROVIDED - Further development of floor plan - Further development of site plan — Interior millwork and interior elevations — Interior material selection - Preliminary mechanical / electrical design - Site plan and details - Overall and enlarged floor plans — Wall sections & details — Interior elevations — Millwork and other interior details — Room and door schedules - Door, window and wall types - Roof plan and details 7300 West 147th St, Suite 504, Apple Valley, MN 55124 952.431.4433 www.cnharch.com Page 1 37 - Final mechanical / electrical design - Final review of building codes - Project specifications - Meetings with Client as required BIDDING & CONSTRUCTION ADMINISTRATION Our services for this part include support of the bidding process and construction administration services. SERVICES PROVIDED - Distribute bidding documents electronically including hosting project website if required - Answer bidder questions - Write addenda if required - Review product substitution requests — Review bid results with Client - Every other week site review and client construction meetings - Shop drawing review - Monthly pay application review - Preparation of construction administration documents as needed (Supplemental Information, Proposal Requests, and Change Orders) - Answer contractor questions (Request for Information) - Final punchlist review - Review of project closeout documents - Up to one site review(s) by Civil Engineer - Final punchlist review SERVICES NOT PROVIDED — Special inspection — Continuous or extensive site review, beyond amounts indicated above — Structural engineering, no structural changes anticipated FEE We propose the services indicated above for a fixed fee of $41,400, plus reimbursable expenses as indicated below. This proposal fee is valid for 90 days from the date of this document. INFORMATION TO BE PROVIDED TO US In a timely manner: — Owner equipment information which will need to be incorporated into the design of the facility. AGREEMENT The fees are due within 30 days of monthly invoices. A finance charge of 1.5% per month will be charge to unpaid bills after 30 days. We understand that payment is not contingent on project financing, land closings, payment from others, governing ordinance approvals and/or any other contingency not incorporated into this agreement. REIMBURSABLE EXPENSES Reimbursable expenses include the following items and will be billed as they occur: 7300 West 147th St, Suite 504, Apple Valley, MN 55124 1952.431.4433 I www.cnharch.com I Page 2 38 - Miscellaneous B&W and color printing at cost - Miscellaneous postage and shipping at cost - Mileage, at IRS designated rate SCHEDULE A project schedule has not been determined at this time. CNH Architects is available to proceed upon approval of this proposal. We would estimate that construction documents can be completed within 14 weeks of proceeding but will work with the City and Construction Manager to determine an overall project schedule as we proceed. We appreciate your using us for this work and look forward to working together on this project. Sincerely, Qn uton, AIA, LEED AP Principal / President CNH Architects, Ltd. ACCEPTED BY: Signature: Name: Title: Date: 7300 West 147th St, Suite 504, Apple Valley, MN 55124 1952.431.4433 I www.cnharch.com I Page 3 39 11Terra CONSTRUCTION September 5, 2025 Chelsea Peterson Assistant City Administrator 485 Gorman St. Shakopee, MN 55379 RE: PROPOSAL FOR CONSTRUCTION MANAGEMENT — AGENT (CMA) SERVICES FIRE STATION #2 INTERIOR REMODEL Chelsea, 763.463.0220 877.604.2118 info@terragc.com terragc.com We would like to thank you for the opportunity to present our comprehensive proposal for preconstruction and construction management services for the Fire Station #2 interior remodel. Upon approval for the work that needs to occur at Fire Station #02, we would like to propose our services to help facilitate and manage the project on behalf of the City of Shakopee. OBJECTIVE: The objective of our services is to ensure a seamless and successful construction project from its inception to completion. We prioritize thorough planning, accurate cost estimation, and effective project management to minimize risks, optimize efficiency, and exceed your expectations. PROJECT UNDERSTANDING: We understand that the intent of this project is to remodel to construct resident / dorms and to move the gear turnout to a new location within the building. We understand that the project is currently in the predesign phase and the design schedule is as follows: • Design Phase: • Bidding: • Construction: SCOPE OF SERVICES: September 2025 — December 2025 January 2026 Begin Spring 2026 The scope of services included in this proposal are in accordance with the attached draft AIA C132- 2019 Standard Form of Agreement between Owner and Construction Manager as Adviser. Choosing Terra Construction means gaining a dedicated partner who will work tirelessly to ensure the success of your project. With our friendly approach, creative problem -solving skills, and smart strategies, we are confident in our ability to deliver exceptional results. O 21025 Commerce Blvd, Suite 1000 // Rogers, MN 55374 4U We look forward to the opportunity to discuss your project further and demonstrate how our preconstruction and estimating services can add value to your vision. Thank you for considering Terra Construction as your trusted partner. FEES Compensation for the preconstruction services as described above, are as outlined below: Preconstruction Phase Services: $3,000 (per Article 11.1.1 on the attached A/A C132) Proposed Construction Services: 3.5% of the Cost of Work, plus cost of personnel (per Article 11.1.2 on the attached A/A C132) Attached is a draft AIA C132-2009 Standard Form of Agreement Between Owner and Construction Manager as Adviser that includes this information. If the terms and conditions of this draft are acceptable to you, please sign one (1) copy and returning it to me via email at your earliest convenience. If there are any questions you have, please feel free to contact me directly. Respectfully, Ben Newlin Vice President Attachment: Draft AIA C132-2009 41 RESOLUTION R2025-119 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA ACCEPTING A PROPOSAL FOR ARCHITECTURAL SERVICES FROM CNH ARCHITECTS AND CONSTRUCTION MANAGEMENT SERVICES FROM TERRA CONSTRUCTION, CIP PROJECT BA -26-005 WHEREAS, the City of Shakopee recognizes the need to remodel Fire Station 2 to ensure it continues to meet operational and safety needs in order for the Shakopee Fire Department to effectively serve the community of Shakopee; WHEREAS, professional architectural design services are necessary to develop plans that address structural, functional, and aesthetic improvements while maintaining compliance with applicable codes and standards; WHEREAS, construction management services are necessary to oversee the remodel process, ensuring the project is completed efficiently, cost-effectively, and within minimal disruption to fire department operations; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA AS FOLLOWS: 1. The appropriate city officials are hereby authorized and directed to enter into a contract for architectural services with CNH Architects, in the name of the City of Shakopee, for the design development, construction documents, and construction administration phases of the remodeling of existing Fire Station 2. 2. The appropriate city officials are hereby authorized and directed to enter into a contract for construction management services with Terra Construction, in the name of the City of Shakopee, for the preconstruction and construction management services of the remodeling of existing Fire Station 2. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 7th day of October, 2025. Mayor of the City of Shakopee ATTEST: Deputy City Clerk Prepared by: City of Shakopee 485 Gorman Street Shakopee, MN 55379 42 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.c October 7, 2025 Purchase of 2026 Chevrolet Silverado EV truck for Building Department Bill Egan, Public Works Director Action to be considered: Approve purchase of a 2026 Chevrolet Silverado EV in the amount of $53,829.19. Motion Type: Simple Majority Background: The purchase of this vehicle is included in the 2026 Capital Improvement Plan Equip -26- 331. The vehicle will be purchased under State of Minnesota Contract No. 260413 and is consistent with state contract pricing. As outlined in the attached quote, the cost of the vehicle is $53,829.19. The Building Department puts on significant miles everyday inspecting buildings and projects throughout the city of Shakopee. This particular electric vehicle has been designed for government and contractor use and is AWD and also has 120V outlets. The charged range is approximately 330 miles, well within an inspector's daily trip mileage. This meets one of the city's Green Step goals of lowering local emissions. This vehicle also has very few parts beyond brakes and tires for service. Recommendation: Approve purchase. Budget Impact: September 2, 2025 city council approved a budget amendment for $56,500.00 to purchase this vehicle in 2025, the purchase price is $53,829.19, slightly lower than estimated. Attachments: Equip-26-331.pdf 43 2026 Silverado EV LT North Country Quote.xlsx 44 2026 thru 2030 Project Details Shakopee, MN Project # Equip -26-331 Project Name Inspections: Electric Vehicles (NEW) Total Project Cost $53,000 Department Equipment Internal Serv. Fund Category Inspections Status Active Contact Director of Planning & Development Type Equipment Priority 2 - Smart to do Useful Life 8 years Description The city has been transitioning the inspection fleet to electric vehicles. This is the perfect use for EVs since they are used for inspection within the city and there is significant stop and go to help with regenerative braking. Average cost for current fleet for all three vehicles is less than $30/month. All vehicles are AWD for site access and winter driving. All vehicles have the latest in safety technology to protect the inspectors in the event of an accident. Vehicles are paid for out of inspection revenue. 2027- Ford March -E Justification Vehicles are disposed of at eight years when the battery warranty expires. Expenditures 2026 2027 2028 2029 2030 Total EquipNehicles/Furnishings 0 53,000 0 0 0 53,000 Total O 53,000 0 0 0 53,000 Funding Sources 2026 2027 2028 2029 2030 Total General Fund O 53,000 0 0 0 53,000 Total O 53,000 0 0 0 53,000 Produced Using Plan -It CIP Software 97 45 r 40 i C6 U QUOTATION NORTH COUNTRY GM 1502 E HOWARD ST CONTRACT # 199799 HIBBING, MN 55746 218-263-7578 EST DELIVERY TIME 218-263-7576 90 - 120 ARO BOB O'HARA 218-349-8955 rwohara0l@aol.com GTR11 BASE MODEL 2026 CHEV SILVERADO CREW EV CT35843 CHOOSE 1 LT STD RANGE 4WD 52,078.00 STANDARD RANGE WORK TRUCK STD RANGE PLUS EST 330 MI 2LT x $52,078.00 60,032.00 EXT RANGE WORK TRUCK EST 424 MILES 3LT - 79,529.00 MAX RANGE WORK TRUCK EST 493 MILES 4LT - SELECTED MODEL PRICE $52,078.00 N/C FEDERAL EMISSION CERT FE9 X N/C STD Dual Level Charge Cord dual -mode, portable, 120 -volt (1.4 kW) and 240 - volt (7.7 kW) capability, swappable NEMA 5-15 and NEMA 14-50 plugs with SAE J1772 vehicle connection PSC X STD 510.60 Chevytec spray -on bedliner, Black (does not include spray -on liner on tailgate due to Black composite inner panel) CGN x $510.60 838.62 LPO, Soft rolling Truck Bed Cover premium soft roll -up, (dealer- installed) VPB x $838.62 1,827.15 LPO, Hard -folding Truck Bed cover (dealer -installed) VOZ - AIR CONDITIONING FRT STD 609.05 Wheels, 18" X 8.5" (45.7 cm x 21.6 cm) high gloss Black painted aluminum R1P - STD Wheels, 18" X 8.0" (45.7 cm x 20.3 cm), steel RT3 - STD Tires, LT265/70R18, all -season blackwall STD QWJ - 250.00 LPO, All-weather floor liners - STD ASSIST STEPS X 47 154.10 LPO, All-weather floor liners first and second rows,(dealer- installed)(WT customers with vinyl floor will only receive first row.) RIA - 638.78 LPO, Cargo Security Package (dealer -installed), includes (S1O) Console -Mounted Safe, LPO and (VBJ) Underseat storage, LPO PCK - 239.93 LPO, NACS DC Adapter, DCFC adapter for public use on NACS 238.93fast charging stations including Tesla Supercharger, IONNA, EVgo and others. Intended for CCS native inlet vehicle. RYU - QTY ADDITIONAL KEY/FOB COMB EA 0 $ - N/C HABANERO ORANGE GAG - N/C BLUE SMOKE METALLIC GAJ - 381.97 RIPTIDE BLUE METALLIC GJV $381.97 N/C SLATE GRAY METALLIC GNO - N/C BLACK GBA - EXT COLOR SUMMIT WHITE GAZ STD INT TRIM COLOR BLACK EVOTEX H9F X STD TOTAL $53,809.19 3,699.38 6.875% SALES TAX - 400.50 LICENCE TITLE TRANSFER & REG (incl$75.00 EV Fee) - 20.00 TRANSIT TAX X $ 20.00 TOTAL per UNIT $ 53,829.19 QTY 1 $ 53,829.19 purchase order number contact customer phone email billing address JOHN TIETZ CITY OF SHAKOPEE (952) 233-9557 jtietz@shakopeemn.Rov 400 GORMAN ST SHAKOPEE, MN 55379 48 delivery address date ordered order # 49 50 WILLA! SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.d October 7, 2025 Award a Contract for the Arbor Bluffs Stream Stabilization Project Kirby Templin, Water Resources - Environmental Manager Alex Jordan, City Engineer Action to be considered: Adopt Resolution R2025-108, accepting bids and awarding a contract in the amount of $429,619.00 to MNL for the Arbor Bluffs Stream Stabilization Project, Storm -25-002. Motion Type: Simple Majority Background: The City's adopted Capital Improvement Plan (CIP) includes projects to construct regional ponding and maintain the existing drainage system west of CR 83 and south of Valley View Road. The first phase of this project will include stabilizing the stream channel within the Arbor Bluff development (STORM -25-002). This channel is experiencing significant erosion along the banks, causing sediment to deposit downstream and creating potential safety issues within City property in the development. On September 2, 2025, the City Council adopted Resolution R2025-098 approving plans and specifications, and authorizing bidding for the project. In accordance with Minnesota Statute Section 471.345 Uniform Municipal Contracting Law, bids were solicited and opened September 24, 2025. Eight Bids were received and MNL from Otsego, MN was the low bidder in the amount of $429,619.00 (see attached resolution for the bid tabulation summary). MNL has the capacity and experience for the project and is deemed a responsible bidder. Construction is anticipated to begin in October and be completed by November 2025. Recommendation: Adopt Resolution R2025-108. Budget Impact: Based on the low bid amount, the updated total estimated project cost is as follows: 51 CIP ESTIMATE BASED ON BID AWARD COSTS Construction Cost $ 636,000 $ 429,619 Contingency $ 64,000 $ 42,962 Subtotal $ 700,000 $ 472,581 Eng/Admin/Legal $ 55,000 $ 98,294 Total Estimated Project Cost $ 755,000 $ 570,875 FUNDING Storm Drainage Fund $ 755,000 $ 444,676 Developer Reimbursement $ 0 $ 126,199 Total Funding $ 755,000 $ 570,875 The Developer Reimbursement amount will fund the following improvements that will be constructed with the City's project: • Channel restoration required due to the development grading impacts • Construction of a wood chip trail adjacent to the channel that was required with the development improvements Attachments: Contract STORM -25-002 CIP Sheets R2025-108.docx 52 CONTRACT THIS CONTRACT, made and entered into this 7 day of October , 2025 by and between MNL hereinafter called "Contractor" (a corporation organized and existing under the laws of the State of Minnesota) (a partnership consisting of created under the laws of Minnesota), and the City of Shakopee, Minnesota, a municipal corporation. hereinafter called "City." WITNESSETH: That Whereas, the Contractor has become the lowest responsible bidder for furnishing the supervision, labor, tools, equipment, materials and supplies and for constructing the following City improvements: ARBOR BLUFF STREAM STABILIZATION NOW THEREFORE, the parties to this contract agree to the following: 1. Manner for Completion The Contractor, at his own proper cost and expense, shall perform all work and furnish all supervision (needed beyond that provided by the City Engineer), labor, material, tools, supplies, machinery and other equipment necessary for the construction of the Arbor Bluff Stream Stabilization, Project STORM -25- 002 for the City of Shakopee, Minnesota, in a workmanlike and substantial manner, as outlined in the Plans and Specifications. 2. Due Diligence Time is of the essence in the performance of this Contract. The maintenance of a rate of progress in the work which will result in its completion in a reasonable time, is an essential feature of this Contract, and the Contractor agrees to proceed with all due diligence and care, at all times to take all precautions to insure the time of completion as defined in this Contract. The Contractor shall frilly complete the work called for under the Contract in accordance with the specifications. 3. Payment The City will pay the Contractor those prices stipulated in the Contractor's Contract Proposal, which are incorporated herein by reference and made a part of this Contract, which shall constitute hill and complete compensation for the contractor's work provided hereunder. The parties specifically agree and understand and the Contractor specifically waives any claim for additional compensation for any changed condition whether arising out of a physical condition at the site of an unusual nature, differing materially from those ordinarily encountered and generally recognized as inherent in work of the character and at the location provided for in the Contract or arising as a result of any force majeur. 4. Prevailing Wages If this project is funded in whole or in part by state funds, then the wages of laborers, workers, and mechanics should be comparable to wages paid for similar work in the community as a whole, as established by the Minnesota Department of Labor and Industry. If this section applies to this project, the prevailing wage rates are attached and included in the contract documents. Arbor Bluff Stream Stabilization Project No. STORM -25-002 Project Specifications Contract C-2 53 5. Contractor's Responsibility for Subcontractors It is further agreed that Contractor shall be as fully responsible to the City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons it directly employs. Contractor shall cause appropriate provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms herein set forth, insofar as applicable to the work of subcontractors and to give Contractor the same power regarding termination of any subcontract as the City may exercise over Contractor under any provisions of this contract. Nothing contained in this Contract shall create any contractual relation between the subcontractor and the City or between any subcontractors. 6. Payment to Subcontractors The Contractor shall pay any subcontractor within ten days of receipt of payment from the City for undisputed services provided by the subcontractor. If the Contractor fails to pay within ten days, the Contractor shall pay the subcontractor interest at the rate of one and one-half percent per month or part of month to the subcontractor on any undisputed amount not paid on time to the subcontractor, in accordance with Minn. State. Sec. 471.425, Subd. 4a. 7. City Instructions The City may declare the contract forfeited as described in the Standard Specifications should the Contractor persistently disregard instructions of the City or fail to observe or perform any provisions of this Contract. 8. Indemnity The Contractor agrees to defend, indemnify, and save the City harmless from and against all claims, suits and actions of every description, brought against the City and from all damage and costs, including attorney's and expert fees, by reason or on account of any injuries or damages received or sustained by any person or persons, or their property, by Contractor, its servants, agents or subcontractors in the construction of said work, or by any negligence or carelessness in the performance of same, or on account of any other wrongful act or omission, including breach of any provision of this Contract, of Contractor, its independent subcontractors, agents, employees, or delegates. The Contractor further agrees to indemnify the City for defense cost incurred in defending any claims, unless the City is detemiined to be at fault. 9. Contract Documents This Contract, together with the other documents enumerated in this paragraph, forms the Contract between the parties. These documents are as fully a part of the contract as if attached hereto or repeated herein. In the event of any conflict between those documents listed as (a) through (f), they shall govern in the order listed, with this Contract governing over all other documents. The contract documents consist of the following: a. This Contract b. All Change Orders or Addenda c. Plans and Specifications for Project STORM -25-002 d. General Utility and Street Improvement Specifications for Construction e. Shakopee Public Utility Commission Water Policy Manual f. All items listed under the Table of Contents 10. Duplicate Originals This Contract shall be executed in two copies; one (1) copy being retained by the City, one (1) to be delivered to the Contractor. Arbor Bluff Stream Stabilization Project No. STORM -25-002 Project Specifications Contract C-1 54 11. Nondiscrimination The Contractor agrees in the performance of this Contract not to discriminate on the ground or because of race. color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age, against any employee of Contractor or applicant for employment, and shall include a similar provision in all subcontracts let or awarded hereunder. 12. Jurisdiction This agreement and every t.tteti-4tiAvjeundsr shall be construed or determined according to the laws of the State of Minnesota. 4- VOTF SEAL 2001,1,5: NES, •*• ` • `CITY OF SHAKOPEE, MINNESOTA 'rl rill CONTRACTOR BY ` 0e... t, Name / Title Approved as to form: itsio City Attorney By MayoriMatt Lehman By City Administrator/William H. Reynolds Arbor Bluff Stream Stabilization Project No. STORM -25-002 Project Specifications Contract C-2 55 2025 thru 2029 Project Details Shakopee, MN Project # Project Name Storm -25-002 Blue Lake Channel Restoration and Regional Pond Total Project Cost $1,595,000 Department Storm Drainage Fund Category Storm Sewer/Drainage Status Active Project Code 5D2503 Contact Type Priority Fund City Engineer Improvement 2 - Smart to do Surface Water Fund Description Phase 1 of this project includes restoration to the Blue Lake Channel tributary within the bluff adjacent to the Arbor Bluff development. The steep section within the bluff is experiencing erosion and needs to be restored and stabilized. This project is in coordination with the adjacent residential development and trail improvements which is planned to be constructed prior to completing the development. Phase 2 is a regional best management practice located west of CSAH 83 to implement for rate control, flood protection, and water quality. The timing of this phase is dependent on development. Justification It is important to restore and stabilize the channel to protect adjacent infrastructure and property. The regional best management practice is important to control rates to manage the stormwater system and protect or reduce the potential for flooding in the downstream stormwater system. These projects also provide water quality benefit by reducing sediment and phosphorus to help meet water quality goals and NPDES MS4 requirements. Prior Expenditures 2025 2026 2027 2028 2029 Total 90,000 Construction/Maintenance 700,000 0 675,000 0 0 1,375,000 Engineering/Administration 55,000 0 75,000 0 0 130,000 Total 755,000 0 750,000 0 0 1,505,000 Funding Prior Sources 2025 2026 2027 2028 2029 Total 90,000 Storm Drainage Fund 755,000 0 750,000 0 0 1,505,000 Total 755,000 0 750,000 0 0 1,505,000 Budget Impact Restoration and construction for this project would be coordinated with the timing of adjacent development. A feasibility study that evaluated flooding was completed by WSB in 2014. An AUAR was completed by Stantec for this area. A feasibility study by Stantec partially funded through Watershed Based Implementation Funding was completed to determine if there is a water quality benefit opportunity with oversizing. The study did identify that there are opportunities for water quality benefits with the regional system to be incorporated with development. Produced Using Plan -It CIP Software 228 56 2025 thru 2029 Project Details Shakopee, MN Project # Storm -25-002 Project Name Blue Lake Channel Restoration and Regional Pond Contact None None Department Storm Drainage Fund PROJECT LOCATION Produced Using Plan -It CIP Software 229 57 RESOLUTION R2025-108 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA ACCEPTING BIDS AND AWARDING A CONTRACT IN THE AMOUNT OF $429,619.00 TO MNL, FOR THE ARBOR BLUFF STREAM STABILIZATION PROJECT, STORM -25-002 WHEREAS, pursuant to an advertisement for bids for the Arbor Bluff Stream Stabilization Project, STORM -25-002 bids were received, opened on September 24, 2025, and tabulated according to law, and the following bids were received complying with the advertisement: Bidder MNL SUNRAM CONSTRUCTION, INC. DIVERSIFIED DRAINAGE KRUEGER EXCAVATING INC. MINGER CONSTRUCTION CO. INC. RACHEL CONTRACTING, LLC PARK CONSTRUCTION COMPANY S.M. HENTGES & SONS, INC. Amount $ 429,619.00 $ 430,056.00 $ 431,925.50 $ 436,519.00 $ 481,153.50 $ 492.264.00 $ 656,694.45 $ 818,623.50 WHEREAS, MNL, 8740 77th Street NE, Otsego, MN 55362, is the lowest responsible bidder for the Arbor Bluff Stream Stabilization Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA AS FOLLOWS: 1. The appropriate City officials are hereby authorized and directed to enter into a contract with MNL, in the name of the City of Shakopee for the Arbor Bluff Stream Stabilization Project according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. 3. Pursuant to Section 1.150-2(d) of the Treasury Regulations, the City Council declares its official intent to reimburse itself for the costs of the improvements from the proceeds of tax-exempt bonds. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 7th day of October 2025. Mayor of the City of Shakopee ATTEST: City Clerk 58 Prepared by: City of Shakopee 485 Gorman Street Shakopee, MN 55379 59 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.e October 7, 2025 Approve Developer Agreement Amendments for the County Highway 16 Extension Improvements Alex Jordan, City Engineer Action to be considered: Approve Development Agreement Amendments with Pulte Homes and Summergate Companies for reimbursement of Scott County funding for the County Highway 16 Extension Improvements Motion Type: Simple Majority Background: The Scott County adopted Transportation Capital Improvement Plan programs the County's contribution towards the construction and extension of CH 16 west of CH 15 to CH 69. CH 16 will be constructed with the Palomino Trail and Bluff View development improvements. Scott County's share of the project costs are for enhancing the roadway from a collector level to county minor arterial standards. The project will be completed in two phases. Phase 1 of the overall extension of CH 16 will be from its current terminus west of CH 15 to Zumbro Avenue. Phase 2 will be from Zumbro Avenue to 1,870 feet west which is planned for construction in 2026. At its August 19, 2025 meeting, the City Council approved a Cooperative Agreement with Scott County to establish the County's share of the project costs and reimbursement schedule. The City Council approved Developer Agreements with Pulte Homes on April 1, 2025 and with Summergate Companies on July 15, 2025, prior to the execution of the County Cooperative Agreement. The original agreements require the developers to be responsible for all improvements to CH 16 (17th Avenue), as required by Scott County, and pay 100% of the costs to construct the roadway in its entirety through the plat boundaries. The Developer Agreement Amendments modify the responsibilities to allow the City to provide the County's share of the project costs to the developers following construction. 60 Recommendation: Approval of the Agreements Budget Impact: The estimated reimbursement amount for 17th Avenue is as follows: • Bluff View (Summergate Companies) - $530,657.14 • Palomino Trail (Pulte Homes) - $246,403.05 The County will reimburse the City as outlined in the Cooperative Agreement. The City will then reimburse the developers after completion of the improvements. The developers must submit a request for reimbursement which must include certified pay vouchers and lien waivers for the work completed. The City is not obligated to pay the developers any amounts other than the actual reimbursement amount as calculated by the County and as paid to the City. The City will act as a pass through agent and is not required to pay any costs as part of these improvements. Attachments: Palomino Trail_Developer Agreement Amendment, signed.pdf Bluff View_DA Amendment- Signed.pdf 25-05-30 17th Avenue Reimbursement Exhibit (003).pdf 61 AMENDMENT TO DEVELOPER'S AGREEMENT This Amendment ("Amendment") to the Developer's Agreement is made as of October , 2025, by and between the City of Shakopee, a Minnesota municipal corporation ("City") and Pulte Homes of Minnesota, LLC ("Developer"). Recitals A. The City and the Developer entered into a Developer's Agreement dated April 1, 2025 ("Agreement"). B. Among other things, the Agreement addressed improvements to 17th Avenue (CSAH 16) and stated that an amendment to the Agreement would be needed to address the issue of reimbursement to the Developer for a portion of the cost of the Improvements. C. The City and the Developer now desire to amend the agreement to address the manner in which the Developer will be reimbursed for a portion of the cost of the Improvements. Based on these Recitals, the City and the Developer mutually agree as follows: 1. Paragraph 5(J)(12) of the Agreement is amended to read as follows: (12) 17th Avenue (CSAH 16) Improvements. The Developer is responsible for any improvements to 17th Avenue as required by Scott County. The Developer shall construct 17th Avenue from its current terminus to the west plat boundary with the final plat improvements. The Developer shall pay 100% of the costs to construct 17th Avenue. The Developer is eligible for reimbursement for costs above the standards of a City collector roadway, consistent with Scott County Transportation policy. The City and Scott County will enter into a Cooperative Agreement to provide. the Developer with the County's share of the project costs. The Developer will be reimbursed for the costs, as determined by Scott County, associated with constructing 17th Avenue to standards above a City collector roadway, consistent with Scott County Transportation policy ("Reimbursement Amount"). The current estimated Reimbursement Amount is $236,403.05. The City will pay the Reimbursement Amount to the Developer within 30 days after receiving a reimbursement request from the Developer and upon completion of all improvements to 17th Avenue. The request for reimbursement must include certified pay vouchers and lien waivers for the work completed that is being requested for reimbursement. The City is not obligated to pay the Developer any amounts other than the actual Reimbursement Amount as calculated by the County and as paid to the City. The Developer shall be responsible for the ongoing maintenance of vegetation (turf, trees, landscaping) and irrigation within the 17th Avenue right-of-way. 2. Except as otherwise provided in this Amendment, all provisions in the Agreement shall remain in effect. 1 62 CITY OF SHAKOPEE Dated: By: Its: Mayor By: Its: City Administrator DEVELOPER IS OF I ESO-TA, Dated: By Its 2 ow - 63 AMENDMENT TO DEVELOPER'S AGREEMENT This Amendment ("Amendment") to the Developer's Agreement is made as of October _, 2025, by and between the City of Shakopee, a Minnesota municipal corporation ("City") and Summergate Companies, LLC ("Developer"). Recitals A. The City and the Developer entered into a Developer's Agreement dated July 15, 2025 ("Agreement"). B. Among other things, the Agreement addressed improvements to 17th Avenue (CSAH 16) and the method by which the Developer would be reimbursed for a portion of the cost of the Improvements. C. The City and the Developer now desire to provide additional specificity as to the manner in which the Developer will be reimbursed for a portion of the cost of the Improvements. Based on these Recitals, the City and the Developer mutually agree as follows: 1. Paragraph 5(J)(12)(a) of the Agreement is amended to read as follows: (12) 17th Avenue ( CSAH 16) Improvements. (a) The Developer is responsible for any and all improvements to 17th Avenue as required by Scott County. The Developer shall pay 100% of the costs to construct 17th Avenue in its entirety from the east plat boundary to the west plat boundary. The Developer will be reimbursed for the costs, as determined by Scott County, associated with constructing 17th Avenue to standards above a City collector roadway, consistent with Scott County Transportation policy ("Reimbursement Amount"). The City and Scott County will enter into a Cooperative Agreement to determine the Reimbursement Amount. The current estimated Reimbursement Amount is $530,657.14. The City will pay the Reimbursement Amount to the Developer within 30 days after receiving a reimbursement request from the Developer and upon completion of all improvements to 17th Avenue. The request for reimbursement must include certified pay vouchers and lien waivers for the work completed that is being requested for reimbursement. The City is not obligated to pay the Developer any amounts other than the actual Reimbursement Amount as calculated by the County and as paid to the City. 2. Except as otherwise provided in this Amendment, all provisions in the Agreement shall remain in effect. 1 CITY OF SHAKOPEE Dated: By: Its: Mayor By: Its: City Administrator DEVELOPER SUMMERGATE COMPANIES, LLC Dated: 114/ZS 2 99 17TH AVE COST EXHIBIT -ail _ a5lmi�isra�iud FooMY�.M[LW _ML11191HJ31N3W35f19VJ1. uNnoD 0,5.52191HX3\9M0\00950950045. WILLA! SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.f October 7, 2025 Approve Agreement with Shakopee Public Schools for Safe Routes to School Improvements at Sweeney Elementary School Alex Jordan, City Engineer Action to be considered: Authorize staff to enter into Cooperative Agreement and establish a Cross Access Easement with Shakopee Public Schools for Safe Routes to School Improvements at Sweeney Elementary School. Motion Type: Simple Majority Background: The City of Shakopee was awarded two Minnesota Safe Routes to Schools (SRTS) Infrastructure Grants to construct capital improvements of transportation infrastructure that improve safety and encourage non -motorized transportation to and from schools. One of the grant awards is for construction of pedestrian improvements along Adams Street serving Sweeney Elementary School. The improvements include converting Adams Street from a 4 -lane to a 3 -lane roadway, constructing a pedestrian island refuge with a pedestrian activated crosswalk and relocating the existing parent pick-up/drop-off driveway from Adams Street to the Lions Park roadway network. The improvements are planned to be constructed in 2026. The driveway relocation was included in the City's application to address queuing issues that extend from the school onto Adams Street during school pick-up and drop-off operations. The driveway relocation will allow vehicles to stack in the Lions Park parking lot, removing vehicle and pedestrian conflicts that have been observed on Adams Street. City staff have partnered with Shakopee Public School District staff to design the site improvements that will provide safe and efficient vehicle operations. A Cross Access Easement is required over the relocated driveway to allow perpetual access across the City's property (Lions Park) and Sweeney Elementary School. Additionally, a Cooperative Agreement is necessary to establish the cost and maintenance responsibilities for the new private driveway. The Shakopee Public Schools Facilities and Finance Committee approved the project at its October 6th meeting. 67 Draft versions of the agreements are attached for reference. Recommendation: Authorize staff to approve the agreement and easement Budget Impact: The City's draft 2026-2030 Capital Improvement Plan programs funding for construction of the improvements, which includes non-SRTS eligible costs. The non -eligible costs include construction of the improvements located on the School District property. Shakopee Public Schools will reimburse the City for project costs to construct additional parking stalls along the new driveway. Additionally, the School District will be required to maintain the private driveway on the city property. Attachments: SWEENEY ALT DRIVE 2.pdf DOCSOPEN-#1052421-v1-Cross Access Easement Agreement_DRAFT.DOCX DOCSOPEN-#1052147-v3-City_of Shakopee_&_Independent_School_District_720= _Cooperative_Agreement_DRAFT.DOCX 68 z 0 P U } 0 F N W J 0 H 0 2 ? (n Q i N N tl 2025 SRTS INFRASTRUCTURE GRANT SWEENEY ELEMENTARY SCHOOL PROPOSED DRIVEWAY LEGEND 77 CHIP SEAL PAVEMENT NEW PAVEMENT 1 REMOVE PAVEMENT & SOD NEW SIDEWALK 'IVERSION OF ADAMS STREET IS ST CROSSING TO SOUTH SIDE 0 )NSTRUCT REFUGE ISLAND, HIGH' FB, AND ADVANCED SIGNAGE :WAY TO MOVE QUEUING OFF OF A XISTING PEDESTRIAN RAMPS K w O 4 U Ce ≥ F W Q a Y O j Z W x a W Lt f J QNQ(n W W U r N U Z W X� O=(n00 I J- O J U x W — d' W W r N• • M 4 "s s ors ... 1 . fILLI z Lu \ -,,, , Om L W L J w LZ W ' igia L : u ��= m f W ~ w h� • j / a J IR \t g. p SHAKOPEE I. Q_ r wj� (. iIN E ... a_ : it 11111 .. __ s. O ar r ADAMS STREET o AI III ` 4 :I I P = QUINCYSTREET srtillir ., g CROSS -ACCESS EASEMENT AND MAINTENANCE AGREEMENT THIS CROSS -ACCESS EASEMENT AND MAINTENANCE AGREEMENT ("Agreement") is made and entered into this day of , 2025, by and between Independent School District No. 720, Shakopee Public Schools, ("ISD 720"), a body corporate and politic in the State of Minnesota, and the city of Shakopee, a Minnesota municipal corporation ("City"). and the City may be collectively referred to herein as the "Parties." RECITALS A. ISD 720 is the fee owner of the real property known as Sweeney Elementary School, located at 1001 Adams St. S., legally described on the attached Exhibit A ("ISD 720 Property"). B. The City is the fee owner of the real property known as Lions Park, located at 1099 Adams St. S., legally described on the attached Exhibit B ("City Property"). C. The ISD 720 Property and the City Property are adjacent to one another. D. The school drop off zone for the ISD 720 Property is currently insufficient for ISD 720's needs, and traffic frequently backs up onto the public road during school drop off and pick up times. E. The Parties agree it is mutually beneficial to establish a cross access easement to establish additional perpetual access for the Parties, with additional terms for funding and construction to be described in a separate Cooperative Agreement between the Parties. F. The City desires to grant to ISD 720 a perpetual access easement over the real property depicted and legally described on the attached Exhibit C ("ISD 720 Access Area"), and ISD 720 desires to grant to the City a perpetual access easement and temporary construction over the real property depicted and legally described on the attached Exhibit D and Exhibit E (respectively, the "City Access Area" and "City Temporary Construction Easement") (the ISD 720 Access Area and the City Access Area are referred to collectively as the "Access Areas"). Terms of Easements 70 1. Recitals. The recitals above are incorporated and made part of this Agreement. 2. Access Easement Over the City Property. The City grants and conveys to ISD 720 a perpetual, non-exclusive easement for vehicular and pedestrian ingress and egress on, over, and across the ISD 720 Access Area. Nothing in this Agreement shall be construed to allow parking on the drive aisles within the ISD 720 Access Area, and the City shall not obstruct the reasonable use thereof or leave or store personal property within the ISD 720 Access Area. ISD 720 may additionally place appropriate signage for staff and visitors related to pickup and dropoff on the ISD 720 Access Area, subject to City approval. Any signage will be constructed and maintained at ISD 720's expense. 3. Access Easement Over the ISD 720 Property. ISD 720 grants and conveys to the City a perpetual, non-exclusive easement for vehicular and pedestrian ingress and egress on, over, and across the City Access Area. Nothing in this Agreement shall be construed to allow parking on the drive aisles within the City Access Area, and ISD 720 shall not obstruct the reasonable use thereof or leave or store personal property within the City Access Area. 4. Temporary Construction Easement Over the ISD 720 Property. ISD 720 grants and conveys to the City a temporary construction easement which includes the right of the City, its contractors, agents, employees, vehicles and equipment to enter the City Temporary Construction Easement at all reasonable times for the purpose of accessing, storing, staging, and constructing the improvements on the ISD 720 Property, including the construction of 6 additional parking stalls. 5. Maintenance and Repair of the Access Areas. The Access Areas shall at all times be code - compliant and shall be maintained and repaired in good and safe condition, suitable for use as intended by this Agreement, including, but not limited to, the prompt removal of snow, ice, and trash, and the maintenance or repair of pavement, striping, or other improvements when needed. ISD 720 shall be responsible for the maintenance and repairs of the drive aisle, sidewalk and lighting on both the City Property and ISD 720 Property, extending from the Log Cabin Parking lot located on the City Property to the existing ISD 720 property parking lot, as depicted on Exhibit F ("Maintenance Areas"). The City shall be responsible for all other maintenance and repairs on the City Property, including sidewalk and trails. Each Party shall be solely responsible for the maintenance and repairs to those portions of the Access Areas located outside of the Maintenance Areas that are located on its own property, if any. 6. Successors and Assigns. This Agreement shall run with the land and shall be binding on the Parties, their successors and assigns. This Agreement shall be recorded in the property records of Scott County, Minnesota. 7. Environmental Matters. The City shall not be responsible for any costs, expenses, damages, demands, obligations, including penalties and reasonable attorney's fees, or losses resulting from any claims, actions, suits or proceedings based upon a release or threat of release of any hazardous substances, pollutants, or contaminants which may have existed on, or which relate to, the ISD 720 Property prior to the date of this Agreement. 2 71 8. Authority. The Parties represent and warrant to each other that each has the proper authority to enter into this Agreement, and that this Agreement constitutes the valid, legal, and binding agreement of said party. 9. Captions. The paragraph headings or captions appearing in this Agreement are for convenience only and are not to be considered in interpreting this Agreement. 10. Entire Agreement; Amendments. This Agreement represents the complete agreement of the Parties and supersedes any contemporaneous or prior oral or written agreement. This Agreement shall not be amended unless by a writing signed by both Parties. 11. Governing Law. This Agreement shall be governed in accordance with the laws of the state of Minnesota. 12. Severability. The invalidity of any portion of this Agreement will not be deemed to affect the validity of any other provision. In the event that any provision of this Agreement is held to be invalid, the Parties agree that (i) the remaining provisions shall be deemed to be in full force and effect to the greatest extent possible as if they had been executed by both Parties subsequent to the expungement of the invalid provisions, and (ii) that neither Party shall have any recourse against the other, in law or in equity, as a result of such invalid provision. STATE DEED TAX DUE HEREON: NONE [signature pages follow] 3 72 IN WITNESS WHEREOF, the Parties have caused this Agreement to be duly executed on or as of the date first above written. INDEPENDENT SCHOOL DISTRICT NO. 720 By: Its: Board Chair By: Its: Board Clerk STATE OF MINNESOTA ) ) SS. COUNTY OF ) The foregoing instrument was acknowledged before me this day of 2025, by and , the Board Chair and Board Clerk, respectively, of Independent School District No. 720, a body corporate and politic in the State of Minnesota, on behalf of the body corporate and politic. Notary Public 4 73 CITY OF SHAKOPEE By: Matt Lehman, Mayor By: William H. Reynolds, City Administrator STATE OF MINNESOTA ) ) SS. COUNTY OF SCOTT The foregoing instrument was acknowledged before me this day of , 2025, by Matt Lehman, the Mayor of the city of Shakopee, a Minnesota municipal corporation, on behalf of the municipal corporation. Notary Public STATE OF MINNESOTA ) ) SS. COUNTY OF SCOTT ) The foregoing instrument was acknowledged before me this day of , 2025, by William H. Reynolds, the City Administrator of the city of Shakopee, a Minnesota municipal corporation, on behalf of the municipal corporation. Notary Public THIS INSTRUMENT DRAFTED BY: Kennedy & Graven, Chartered 150 South Fifth Street, Suite 700 Minneapolis, MN 55402 (612) 337-930 5 74 EXHIBIT A Legal Description of the ISD 720 Property A parcel of land in the NW 1/4 of Section 12, Township 115, Range 23, Scott County, Minnesota, described: Beginning at a point on the West Line of said Northwest 1/4 distant 806.97 feet North of the Southwest corner thereof; thence North along said West line 659.88 feet to the Northeast corner of Outlot "A", Replat of Notermann Addition; thence N.89-58' E. distant 846.06 feet; thence S.0 -15'W. distant 846.97 feet to the point of beginning. For the purpose of this description the West line of the Northwest 1/4 is assumed to be North bearing. 6 75 EXHIBIT B Legal Description of the City Property [to be inserted] 7 76 EXHIBIT C Legal Description and Depiction of ISD 720 Access Area [to be inserted] 8 77 EXHIBIT D Legal Description and Depiction of the City Access Area [to be inserted] 9 78 EXHIBIT E Legal Description and Depiction of the Temporary Construction Easement [to be inserted] 10 79 COOPERATIVE AGREEMENT FOR CONSTRUCTION AND USE OF CITY OF SHAKOPEE & INDEPENDENT SCHOOL DISTRICT #720 ROADWAY LOCATED AT SWEENEY ELEMENTARY SCHOOL THIS AGREEMENT made and entered into this day of , 2025, by and between the CITY OF SHAKOPEE, a municipal corporation and political subdivision of the State of Minnesota, hereinafter referred to as "CITY", and INDEPENDENT SCHOOL DISTRICT NO. 720, a municipal corporation, hereinafter referred to as "SCHOOL," each a "Party" to this Agreement, and together referred to as the "Parties." RECITALS WHEREAS, Minnesota Statutes Section 471.59 authorizes political subdivisions of the State to enter into Joint Powers Agreements for the joint exercise of powers common to each, and also authorizes one of the parties to an agreement to exercise powers on behalf of another party; and WHEREAS, CITY and SCHOOL are fee owners of certain adjacent land located at Sweeney Elementary School and Lions Park which is legally described in Exhibit A attached hereto; WHEREAS, the SCHOOL has sustained ongoing traffic congestion on Adams Street onto SCHOOL Property causing traffic delays and safety concerns; WHEREAS, the CITY and SCHOOL properties abut one another near 11th Avenue and the Lions Park property line; and WHEAREAS, the CITY and SCHOOL desire to enter into a cooperative agreement to build a private roadway to connect both properties thereby creating an ingress for SCHOOL traffic to safely enter SCHOOL property for optimal traffic control; WHEARES, the CITY and SCHOOL desire to enter into this Agreement and a separate Cross Access Easement Agreement to establish perpetual access between the two properties and outline funding and construction requirements for the construction of the aforementioned roadway and various access points; WHEREAS, it is determined to be in the best interest of the residents of the CITY and the SCHOOL District to provide for the creation of to private roadway at 11th Avenue so as to reduce traffic congestion and increase pedestrian safety; and NOW, THEREFORE, it is hereby agreed by and between the CITY and the SCHOOL as follows: SH155-23E-1052147.v3 1 80 AGREEMENT In consideration of the mutual promises of the parties contained herein, the parties agree as follows: SECTION 1. PERPETUAL EASEMENT. A. Easement. The CITY hereby grants and conveys to the SCHOOL and its successors and assigns, a Cross Access Easement under, on, over and across the Easement Area as illustrated in Exhibit B, and the SCHOOL hereby accepts such grant. The duration of this easement is perpetual, subject to Minnesota law governing granting of easements to governmental bodies, and shall bind and inure to the benefit of the parties, their successors and assigns. The SCHOOL hereby grants and conveys to the CITY and its successors and assigns, a cross access easement under, on, over and across the Easement Area as illustrated in Exhibit B, and the CITY hereby accepts such grant. The duration of this easement is perpetual, subject to Minnesota law governing granting of easements to governmental bodies, and shall bind and inure to the benefit of the parties, their successors and assigns. B. Terms and Conditions. The following terms and conditions shall apply to the Easement Area: (1) The Easement Area shall be preserved predominantly in its natural condition, except to the extent set forth below. No use shall be made of the Easement Area except uses, if any, which would not change or alter the condition of the Easement Area or its drainage, water conservation, erosion control, soil conservation, or fish and wildlife habitat and characteristics. (2) No structures, hardcover or other improvements shall be constructed, erected, or placed upon, above or beneath the Easement Area, with the exception of the aforementioned roadway, sidewalks, lighting, storm sewer.. SECTION 2. CONSTRUCTION AND MAINTENANCE. A. Property Improvements. The CITY and SCHOOL own the respective Properties in Fee. The CITY agrees that it will construct a private road adjacent to Lions Park, and corresponding curbs, curb cuts and parking spaces, the "Property Improvements" substantially in accordance with the Preliminary Plans and the Construction Plans. B. Construction. The CITY shall furnish materials and equipment, construct and install all Property Improvements and conduct all operations in accordance with the most recent editions of the City's General Specifications and Standard Detail Plates for Street and Utility Construction, the City's Design Criteria, the City's Comprehensive Water Resource Management Plan, the City's SWPPP, SPU's Water Policy Manual, City standards, City Policies, City ordinances, all general and supplemental conditions as determined by the City. The SCHOOL agrees to allow the CITY and CITY's Contractor to enter upon SCHOOL property to complete the necessary Property Improvements. 2 81 C. Commencement and Completion of Construction. Subject to Unavoidable Delays, the CITY will commence construction of the Property Improvements by June 15, 2026 All work with respect to the Property Improvements to be constructed or provided by the CITY on the property shall be in substantial conformity with the Construction Plans, as may be modified in accordance with this Agreement. Subject to unavoidable delays, the CITY agrees to have achieved completion of the Property Improvements by August 20, 2026 D. Maintenance. Except as otherwise specified in this Agreement, both Parties shall be responsible for keeping and maintaining their respective properties subject to this Agreement in good order and repair and in a clean, safe, and usable condition. SCHOOL to maintain private roadway as shown in Exhibit B. Maintenance consists of snow removal, minor/major roadway maintenance, future reconstruction, utility maintenance, etc., as further described and outlined in the Cross Access Easement Document attached hereto. SECTION 3. FUNDING AND PAYMENT A. City to Fund Property Improvements. The CITY will fund all Property Improvements with the exception of six (6) parking stalls located on the private road as shown in Exhibit B for which the SCHOOL shall reimburse the CITY. B. School to Reimburse City. The SCHOOL shall remit payment to the CITY following the completion of construction and within 30 days of receipt of invoice. The estimated cost of the six (6) parking stalls is $7,500.00. However, the final reimbursement amount will be calculated based on final construction costs. If SCHOOL desires to add additional signage on CITY property outside of what is shown in the preliminary plans, SCHOOL will be responsible for future costs of such signage. SECTION 4. GENERAL TERMS A. Indemnification. SCHOOL agrees to indemnify, defend and hold harmless the CITY, its officials, employees and agents, against any and all loss, costs, damage and expense, including reasonable attorneys' fees and costs that the CITY incurs because of the breach of any of the above covenants and/or resulting from or due to SCHOOL's intentional misrepresentation of any material fact contained therein. The SCHOOL and the CITY agree that each shall be responsible for their own acts and the results of such acts and shall not be responsible for the act of the other party and the results of such acts. B. Amendment or Modification. This Agreement may be amended only by mutual written agreement of the parties pending approval by the governing boards of each entity. C. Insurance. The CITY shall keep in force, at the expense of the CITY, and throughout the term of this Agreement, applicable insurance coverage for the CITY Property and through the League of Minnesota Cities Insurance Trust (LMCIT) or at its option, may self -insure. To the extent permitted by the LMCIT, the CITY will list the SCHOOL as an additional insured. The CITY shall be responsible for damage or loss to its personal property or equipment located within or on the SCHOOL Property. 3 82 The SCHOOL shall keep in force, at the expense of the SCHOOL and throughout the term of this Agreement, applicable insurance coverage for the SCHOOL Facilities and for its activities. The SCHOOL will list the CITY as an additional insured. The SCHOOL shall be responsible for damage or loss to its personal property and equipment located within or on the CITY Facilities. D. Term of Agreement. Unless earlier terminated, this Agreement shall be effective upon execution by both parties. This Agreement shall continue until August 20, 2026, or until the end of construction. This term may be extended until December 31, 2026, in the case of contract amendment, construction delays or other unforeseen circumstances. E. Compliance with Laws. The Parties shall at their respective expense, comply with all laws, ordinances, rules, orders, regulations, and other requirements of governmental authorities, now or subsequently pertaining to the properties subject to this Agreement. The CITY and the SCHOOL agree to comply with the Americans with Disabilities Act and to not discriminate based on disability in the admission or access to services, programs, or activities that are held at the facilities subject to this Agreement. Upon request, the parties agree that accommodation as required by the Americans with Disabilities Act will be provided to allow individuals with disabilities to access the improvements subject to this Agreement. The CITY and the SCHOOL agree to hold harmless and indemnify each other from any damages, claims and reasonable attorneys' fees incurred because of any action or proceeding brought alleging a violation of the Americans with Disabilities Act for their respective facilities, programs, or services. F. Notices. Any notice required or permitted to be sent pursuant to this Agreement shall be in writing and be distributed by courier delivery, facsimile transmission or U.S. Mail to the following addresses, or to such other address as may be specified from time to time in writing by the SCHOOL or the CITY. CITY City of Shakopee 485 Gorman Street Shakopee, MN 55379 Attn: City Administrator SCHOOL Independent School District No. 720 1200 Shakopee Town Square Shakopee, MN 55379 Attn: School Superintendent G. Entire Agreement. This Agreement contains the entire agreement between the parties and no other agreement prior to this agreement or contemporaneous herewith shall be effective except as expressly set forth or incorporated herein. [Signature Pages to Follow] 4 83 IN WITNESS WHEREOF, the parties to this Cooperative Agreement have caused these presents to be executed as of the day and year aforesaid. CITY OF SHAKOPEE By , Mayor By City Administrator STATE OF MINNESOTA ) ss COUNTY OF The foregoing instrument was acknowledged before me this day of , 2025, by , the of the City of Shakopee, Minnesota, a Minnesota Municipal Corporation on behalf of the Municipal Corporation. Notary Public STATE OF MINNESOTA ) ss COUNTY OF The foregoing instrument was acknowledged before me this day of , 2025, by , the of the City of Shakopee, Minnesota, a Minnesota Municipal Corporation on behalf of the Municipal Corporation. Notary Public 5 84 SHAKOPEE INDEPENDENT SCHOOL DISTRICT #720 By Its By Its STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of , 2025, by , of the Shakopee Independent School District #720, a Minnesota municipal corporation, on behalf of the Municipal Corporation. Notary Public STATE OF MINNESOTA ) ss. COUNTY OF HENNEPIN The foregoing instrument was acknowledged before me this day of , 2025, by , the of the of the Shakopee Independent School District #720, a Minnesota municipal corporation, on behalf of the Municipal Corporation. Notary Public This instrument drafted by: Kennedy & Graven, Chartered 700 Fifth Street Towers 150 South Fifth Street Minneapolis, MN 55402 (612) 337-9300 6 85 EXHIBIT A Legal Description of the Property City to add later 86 EXHIBIT B Depiction of the Easement and Improvement Property Insert graphic or improvements 87 EXHIBIT C Maintenance Area as shown in the Cross Access Easement 88 SHAKOPEE Shakopee City Council 6.g October 7, 2025 Agenda Item: Approve a Gambling Premises Permit for the Shakopee Trap Club Prepared by: Heidi Emerson, Deputy City Clerk Reviewed by: Action to be considered: Approve a gambling premises permit for the Shakopee Trap Club located at Applebee's Bar & Grill, 1568 Vierling Drive East. Motion Type: Simple Majority Background: The Shakopee Trap Club is applying for a premises permit for gambling activities at Applebee's Bar and Grill, located at 1568 Vierling Drive East. The business does meet the requirements set in City Code section 130.66 for Gambling. The permit will be issued by the State Gambling Control Board. When the application is made the board requires that the local unit of government pass a resolution specifically approving or denying the application. Recommendation: Approve the above requested motion. Budget Impact: No budget impact. Attachments: Resolution R2025-109 89 RESOLUTION R2025-109 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING A PREMISES PERMIT FOR THE SHAKOPEE TRAP CLUB WHEREAS, the 1990 legislature adopted a law which requires municipal approval in order for the Gambling Control Board to issue or renew permits; and WHEREAS, the Shakopee Trap Club is seeking a premises permit for the site at Applebee's Neighborhood Bar & Grill, 1568 Vierling Drive East, Shakopee Minnesota; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA AS FOLLOWS: That the premises permit for the Shakopee Trap Club at Applebee's Neighborhood Bar & Grill, 1568 Vierling Drive East, Shakopee Minnesota, be approved. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 7th day of October 2025. Matt Lehman, Mayor of the City of Shakopee ATTEST: Richard Parsons City Clerk Prepared by: City of Shakopee 485 Gorman Street Shakopee, MN 55379 90 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.h October 7, 2025 Firehouse Subs Public Safety Foundation's Quarterly Grant Application Andrea Harrell, Grants and Special Projects Coordinator Chelsea Petersen, Assistant City Administrator Action to be considered: Adopt Resolution R2025-110, approving an application to the Firehouse Subs Public Safety Foundation's 2026 quarterly grant program. Motion Type: Simple Majority Background: The Firehouse Subs Public Safety Foundation provides grants quarterly to local public safety organizations, nonprofits, and schools to support their communities by creating lifesaving impacts. The City will request funding to purchase equipment and prevention education tools to further support the Fire Department's mission of providing lifesaving intervention and fire prevention activities. Recommendation: Adopt Resolution R2025-110. Budget Impact: The grant requires a 0% match. Attachments: Resolution R2025-110.docx 91 RESOLUTION R2025-110 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING THE CITY TO SUBMIT FIREHOUSE SUBS PUBLIC SAFETY FOUNDATION'S QUARTERLY GRANT PROGRAM APPLICATION WHEREAS, the City of Shakopee supports the application made to the Firehouse Subs Public Safety Foundation's quarterly grant program, and WHEREAS, the application is to obtain funding for the purchase of lifesaving equipment and prevention education tools to be utilized by the Fire Department, and WHEREAS, the City of Shakopee recognizes a 0% match is required. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA AS FOLLOWS: if the City of Shakopee is awarded a grant by the Firehouse Subs Public Safety Foundation, the City of Shakopee agrees to accept the grant award and may enter into an agreement with Firehouse Subs Public Safety Foundation for the above -referenced project. The City of Shakopee will comply with all applicable laws, requirements, and regulations as stated in the grant agreement. Adopted in the regular session of the City Council of the City of Shakopee, Minnesota, held this 7th day of October 2025. Matt Lehman, Mayor of the City of Shakopee ATTEST: Richard Parsons City Clerk Prepared by: City of Shakopee 485 Gorman Street Shakopee, MN 55379 92 WILLA! SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.i October 7, 2025 Minnesota Department of Labor and Industry's Building Officials Training Program Grant Application Andrea Harrell, Grants and Special Projects Coordinator Chelsea Petersen, Assistant City Administrator Action to be considered: Adopt Resolution R2025-111, approving an application to the Minnesota Department of Labor and Industry's (MN DOLT) Building Officials Training (BOT) program grant. Motion Type: Simple Majority Background: MN DOLT created the BOT program to provide funding and support for funding of partnerships between the State of Minnesota and municipalities to provide education, work experience, and competency -based skills training to prepare trainees to become building officials. The program was established after recognizing the shortage of individuals entering the building inspection field due to the lack of training opportunities and available coursework. The BOT program grant funding provides municipalities with the opportunity to hire and train individuals with on-the-job educational experiences in construction code inspection for a 12 -month period. The Planning and Development Department's Building Inspector focused on rental properties has their ICC Rental License Inspection Certification but doesn't have their Building Official Limited License, which this training program would provide. No additional hiring will occur to fulfill this grant if awarded. The City would be responsible for providing additional training, uniforms, and benefits beyond the $75,000 State award. This would be approximately $20,000. Recommendation: Adopt Resolution R2025-111. Budget Impact: The grant requires a 0% match. However, the total cost of the position will be more than the $75,000 maximum grant award. Additional funds to cover the remaining cost of training, uniforms, and benefits, approximately $20,000, will be paid for from the Building 93 Division permit revenues. Attachments: Resolution R2025-111.docx 94 RESOLUTION R2025-111 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING THE CITY TO SUBMIT MINNESOTA DEPARTMENT OF LABOR AND INDUSTRY'S BUILDING OFFICIALS TRAINING PROGRAM GRANT APPLICATION WHEREAS, the City of Shakopee supports the application made to the Minnesota Department of Labor and Industry's Building Officials Training program, and WHEREAS, the City of Shakopee protects its residents and the development community through building inspections of construction projects to ensure that they are in compliance with applicable codes, and WHEREAS, the application is to obtain supplemental funding for the salary of a Building Official in Training, and WHEREAS, the City of Shakopee understands the shortage of individuals entering the building inspection field due to the lack of training opportunities and coursework available, and WHEREAS, the City of Shakopee recognizes that it will be required to train this person for the next twelve months to assist them in completing the State's training courses and passing the Building Official — Limited test, and WHEREAS, the City of Shakopee recognizes a 0% match is required, but additional funds of approximately $20,000 to provide additional training, uniforms, and benefits will be required above and beyond the maximum potential grant award of $75,000, and WHEREAS, the additional funds needed will be provided from the Building Division's Permit Revenues Fund. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA AS FOLLOWS: if the City of Shakopee is awarded a grant by the Minnesota Department of Labor and Industry, the City of Shakopee agrees to accept the grant award and may enter into an agreement with Minnesota Department of Labor and Industry for the above -referenced project. The City of Shakopee will comply with all applicable laws, requirements, and regulations as stated in the grant agreement. Adopted in the regular session of the City Council of the City of Shakopee, Minnesota, held this 7th day of October 2025. Matt Lehman, Mayor of the City of Shakopee ATTEST: Richard Parsons City Clerk 95 SHAKOPEE Shakopee City Council 6.j October 7, 2025 Agenda Item: Approval of the September 16, 2025 City Council Minutes Prepared by: Rick Parsons Reviewed by: Action to be considered: Approve the September 16, 2025 City Council minutes. Motion Type: Simple Majority Background: N/A Recommendation: Approve the September 16, 2025 City Council minutes. Budget Impact: N/A Attachments: City Council Minutes, September 16, 2025.pdf 96 SHAKOPEE City Council City Hall 485 Gorman Street Shakopee, MN, 55379 Tuesday, September 16, 2025 7:00 p.m. Vision: Shakopee is a place where people want to be! A distinctive river town, with a multitude of business, cultural and recreational opportunities in a safe, welcoming, and attractive environment for residents and visitors. Mission: Our mission is to deliver high quality services essential to maintaining a safe and sustainable community. We commit to doing this cost-effectively, with integrity and transparency. 1) Call to Order 2) Roll Call PRESENT: Mayor Lehman, Council Member Contreras, Council Member Whiting, Council Member DuLaney, and Council Member Lara ABSENT: None. ALSO PRESENT: None. 3) Pledge of Allegiance 4) Approval of Agenda Council Member Lara made a motion to approve the agenda, second by Council Member Contreras and the motion passed. 5 - 0 5) Consent Agenda 5.a) Amend and adopt financial policies 1,97 5.b) Approve the Wetland Replacement Plan for the Elliana Estates Development Improvements 5.c) Monthly Financial Report - August 2025 5.d) Fall Certification of Delinquent Sewer and Storm Drainage Accounts 5.e) Declare amounts, order the preparation of proposed assessments, set a public hearing date for delinquent false alarm Et mowing services bills. 5.f) Dog Bag Dispenser Request/Donation - Savanna Oaks HOA in Southbridge 5.g) Approve Parking Restrictions on Zumbro Avenue south of County Road 78. 5.h) Resolution Supporting Minnesota Suburban Transit Providers 5.i) Declare amounts, order the preparation of proposed assessments, set a public hearing date for delinquent refuse bills. Declaration of Surplus Audio -Visual Equipment 5.j) 5.k) Roadway De-icing Salt Cooperative Purchasing Venture 5.1) Acceptance of Minnesota Department of Public Safety's Toward Zero Deaths Enforcement Program Grant Award 5.m) Acceptance of Minnesota Department of Public Safety's DWI/Traffic Safety Officer Program Grant Award 5.n) Approval of the September 2, 2025 City Council Minutes 5.o) Approve a Budget Amendment for the CSAH 101 and Shenandoah Drive Intersection Improvements 5.p) Sanitary Sewer Manhole Repair. 5.q) Change order for playground at Jackson Commons with Kompan installation. 5.r) Declare Vehicles as Surplus from Jennifer Lane and approve disposal Council Member Whiting made a motion to approve the consent agenda, second by Council Member DuLaney and the motion passed. 5 - 0 6) Public Comment 7) Business removed from consent agenda 298 8) Public Hearings 8.a) Public hearing for the issuance of refunding bonds for Benedictine Living Community of Shakopee LLC (conduit debt) Council Member Whiting made a motion to open public hearing, second by Council Member Contreras and the motion passed. 5 - 0 Council Member Lara made a motion to close public hearing, second by Council Member DuLaney and the motion passed. 5 - 0 Council Member DuLaney made a motion to approve Resolution R2025- 099, authorizing the issuance of revenue refunding bonds of the City of Shakopee for the benefit of Benedictine Living Community of Shakopee LLC and authorizing the execution and delivery of documents in connection therewith., second by Council Member Contreras and the motion passed. 5 - 0 9) General Business 9.a) 2026 Proposed Property Tax Levies and Debt Levy Cancellations Council Member Whiting made a motion to approve Resolution R2025- 100, canceling debt service levies for taxes payable in 2026, second by Council Member Contreras and the motion passed. 5 - 0 Council Member Contreras made a motion to approve Resolution R2025-101, setting proposed maximum 2025 property tax levy collectible in 2026, second by Council Member DuLaney and the motion passed. 5 - 0 Council Member DuLaney made a motion to approve Resolution R2025- 102, approving the preliminary levy of a special benefit levy pursuant to Minnesota Statutes, Section 469.033, Subdivision 6 by the Economic Development Authority for the City of Shakopee, Minnesota, second by Council Member Lara and the motion passed. 5 - 0 9.b) Policy on Modification and Enhancement of City Property by Non -City. Organizations and Groups Council Member Lara made a motion to approve the policy on modification and enhancement of City property by non -city organizations and groups as modified, second by Council Member Whiting and the motion passed. 5 - 0 9.c) Discussion of Dog Daycare and Boarding Proposed Ordinance in Residentially Zoned Areas 9.d) Proposed Changes to Rental Ordinance adding Short Term Rentals. 10) Reports 10.a) City Bill List 10.b) News and Announcements 11) Other Business 12) Adjourn to October 1, 2025, at 6:00 pm at the Scott County Government Center Council Member Lara made a motion to adjourn to October 1, 2025, at 6:00 pm at the Scott County Government Center, second by Council Member Contreras and the motion passed. 5 - 0 100 WILLA! SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.k October 7, 2025 Minnesota Department of Labor and Industry's MNOSHA Workplace Safety Consultation Program Grant Application Andrea Harrell, Grants and Special Projects Coordinator Chelsea Petersen, Assistant City Administrator Action to be considered: Adopt Resolution R2025-116, approving an application to the Minnesota Department of Labor and Industry's MNOSHA Workplace Safety Consultation grant program. Motion Type: Simple Majority Background: Minnesota Department of Labor and Industry's MNOSHA Workplace Safety Consultation grant program provides funding to Minnesota employers to make workplaces safer and healthier. The grant allows workplaces to apply for funding to cover the cost to purchase, install, train personnel, operate, and/or maintain recommended safety and/or health equipment, the cost of property necessary to meet safety inspection recommendations, and tuition reimbursement. The City of Shakopee is seeking funding to subsidize the planned purchase and installation of emergency maps showing emergency exit routes and shelter locations within all City buildings. Recommendation: Adopt Resolution R2025-116. Budget Impact: The grant requires a 50% match and will be provided from the Administration budget. Attachments: Resolution R2025-116.docx 101 RESOLUTION R2025-116 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING THE CITY TO SUBMIT AN APPLICATION TO MINNESOTA DEPARTMENT OF LABOR AND INDUSTRY'S MNOSHA WORKPLACE SAFETY CONSULTATION GRANT WHEREAS, the City of Shakopee supports the application made to the Minnesota Department of Labor and Industry's MNOSHA Workplace Safety Consultation grant program, and WHEREAS, the application is to obtain funding for the purchase and installation of emergency maps showing emergency exit routes and shelter locations within City buildings, and WHEREAS, the City of Shakopee recognizes a 50% match is required and will be provided from the Administration budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA AS FOLLOWS: if the City of Shakopee is awarded a grant by the Minnesota Department of Labor and Industry, the City of Shakopee agrees to accept the grant award and may enter into an agreement with Minnesota Department of Labor and Industry for the above -referenced project. The City of Shakopee will comply with all applicable laws, requirements, and regulations as stated in the grant agreement. Adopted in the regular session of the City Council of the City of Shakopee, Minnesota, held this 7th day of October 2025. Matt Lehman, Mayor of the City of Shakopee ATTEST: Richard Parsons City Clerk Prepared by: City of Shakopee 485 Gorman Street Shakopee, MN 55379 102 SHAKOPEE WI"LAI Shakopee City Council 6.1 October 7, 2025 Agenda Item: Surplus Property Prepared by: Josh Davis, Sergeant Reviewed by: Action to be considered: Declare two vehicles as surplus property and authorize disposal. Declare listed property as surplus and authorize its donation for auction. Motion Type: Unanimous Background: The following vehicles were obtained through forfeiture proceedings and are described as follows: 1. 2008 Chevrolet Silverado, VIN: 1 GCEK19048Z107147 2. 2002 Chevrolet Trailblazer, VIN: 1 GNDT13S822530002 The vehicles are not suitable for resale and will be junked. The following property has exceeded the retention time period provided by the Scott County Attorney's Office. Items have been considered abandoned and will be donated to the Tri-County Law Enforcement Association and used as items for the silent auction. 1. Ryobi electric pressure washer. Serial #19021997 2. Poker themed motorcycle helmet. Recommendation: Approve policy/action as requested Budget Impact: None Attachments: 103 WILLA! SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.m October 7, 2025 Met Life Minnesota Paid Family & Medical Leave Private Insurance Agreement - Effective January 1, 2026 Christie Rossow, Human Resources Director Chelsea Petersen, Assistant City Administrator Action to be considered: Approval of Met Life Private Paid Leave Insurance Contract Motion Type: Simple Majority Background: Beginning January 1, 2026, the State of Minnesota requires all employers to comply with the newly enacted Minnesota Paid Family and Medical Leave Law (PFML). This law provides employees with partial wage replacement benefits when they need time away from work for qualified family or medical reasons. Employers have two options for coverage: participate in the state -administered insurance program or obtain comparable coverage through a private insurance provider. Key Provisions • Cost Sharing: The program is funded equally between employers and employees (50/50 split). • Insurance Options: Employers may choose between the state insurance program or private coverage. • State Premium Rate: The state program sets a contribution rate of 0.88% of employee -paid wages, split between employers and employees. • Private Insurance Rate: The City conducted a Request for Proposal (RFP) process for private insurance and received five proposals. After interviewing two carriers, staff is recommending coverage through MetLife, which offered the most favorable premium rate of 0.75% of wages, and has the most extensive background administering similar programs. MetLife has also been selected as the private insurer of many other communities in Minnesota that are opting out of the state program, and has extensive experience administering similar plans in many other states as well. The premium split would result in the city and employees each contributing 0.375% of eligible wages. 104 Recommendation: Staff recommends that City Council approve and authorize the City Administrator to execute a contract with MetLife to secure private insurance coverage in compliance with the Minnesota Paid Family Leave Law, effective January 1, 2026. Budget Impact: The estimated 2026 estimated premium obligation is $152,869, to be split evenly between the city and employees. The city's amount is reflected in the current 2026 budget draft. The final premiums paid will be based on actual 2026 eligible wages paid, as is the case with other payroll tax contributions. Attachments: City of Shakopee - Minnesota Group Application.pdf City of Shakopee - Statement_of Responsibility(SOR).pdf Customer Signature Package_City of Shakopee.pdf P1983935 - City of Shakopee MN_PFML_Quote_Cover_Page_exp0527v3 (sold) (002).docx 105 �j MetLife Metropolitan Life Insurance Company 200 Park Avenue, New York, New York APPLICATION FOR GROUP INSURANCE The applicant named below is applying for Group Insurance to provide coverage for the class(es) of persons specified below. APPLICANT DATA 1. Full legal name of Applicant: City of Shakopee (the "Policyholder") 2. Address: 485 Gorman St. City Shakopee State MN Zip 55379 EFFECTIVE DATE The effective date of the applied for group insurance will be 01/01/2026 , subject to MetLife's acceptance of this application and the applicant's payment of the Premium due on or before such date. SITUS Group Policy forms will be issued for delivery in and governed by the laws of Minnesota. COVERAGE DATA Employees / Members Dependents Paid Family and Medical Leave Insurance (PFML) N/A PREMIUM DATA Premiums will be paid: ® Monthly ❑ Quarterly ❑ Annually ❑ Other: Attached is an advance payment of: $ AGREEMENT The Applicant signing below agrees to accept the terms and provisions of all Group Policy forms issued pursuant to this application; including all Exhibits, amendments and endorsements, if any. Fraud Warning. Any person who knowingly and with intent to defraud any insurance company or other person files an application for insurance or statement of claim containing any materially false information, or conceals for the purpose of misleading, information concerning any fact material thereto commits a fraudulent insurance act, which is a crime and subjects such person to criminal and civil penalties. (Signature of Applicant's Authorized Representative) (Print Name and Title of Authorized Representative) Signed at: Date: (C, J (Signature o Licensed MetLife Agent or Resident Agent as required by law) (State) 20275898 Jeremy Gross (Agent's State License No.) (Print Name of Agent) GAPP13-02 MN 106 Group Benefits Metropolitan Life Insurance Company Metropolitan Tower Life Insurance Company Statement of Responsibility kg MetLife MetLife will be responsible to the group policyholder (and/or participating employer, if applicable) for the performance of its administrative obligations under the group policy(ies), this agreement and any other written agreement between MetLife and the group policyholder (and/or participating employer). If MetLife uses a third party in connection with any of MetLife's administrative obligations, MetLife will remain responsible to the group policyholder (and/or participating employer) for the performance by the third party of those administrative obligations. The third party will work under the control and direction of MetLife and MetLife will be solely responsible for the acts, errors and omissions of the third party. The group policyholder (and/or participating employer, if applicable) will be responsible to MetLife for the performance of its administrative obligations under the group policy(ies), this agreement and any other written agreement between MetLife and the group policyholder (and/or participating employer). If the group policyholder (and/or participating employer) uses a third party in connection with any of the group policyholder's (and/or participating employer's) administrative obligations, the group policyholder (and/or participating employer,) will remain responsible to MetLife for the performance by the third party of those administrative obligations. The third party will work under the control and the direction of the group policyholder (and/or participating employer) and the group policyholder (and/or participating employer) will be solely responsible for the acts, errors and omissions of the third party. To be completed by Policyholder (and/or Participating Employer): r i i (Print Name and Title of Authorized Representative) (Signature) Signed at: (City) (Group Policyholder (and/or Participating Employer) Name) Date (MM/DD/YYYY) (State) To be completed by MetLife: Fae e e( Crystal McElroy Vice President Group Benefits Date (MM/DD/YYYY) SoR MLIC/MTL Version(2/25) Group Benefits 107 j MetLife Metropolitan Life Insurance Company 200 Park Avenue, New York, New York APPLICATION FOR GROUP INSURANCE The applicant named below is applying for Group Insurance to provide coverage for the class(es) of persons specified below. APPLICANT DATA 1. Full legal name of Applicant: CITY OF SHAKOPEE (the "Policyholder") 2. Address: 485 GORMAN ST EFFECTIVE DATE City SHAKOPEE State MN Zip 55379 The effective date of the applied for group insurance will be 01/01/2026, subject to MetLife's acceptance of this application and the applicant's payment of the Premium due on or before such date. SITUS Group Policy forms will be issued for delivery in and governed by the laws of PENNSYLVANIA COVERAGE DATA Employees / Members Long Term Disability Supplemental Life with AD&D Basic Life with AD&D PREMIUM DATA Premiums will be paid: Attached is an advance payment of: $ 0 Dependents Supplemental Life with AD&D Basic Dependent Life ® Monthly Quarterly Annually Other AGREEMENT The Applicant signing below agrees to accept the terms and provisions of all Group Policy forms issued pursuant to this application; including all Exhibits, amendments and endorsements, if any. Fraud Warning. Any person who knowingly and with intent to defraud any insurance company or other person files an application for insurance or statement of claim containing any materially false information, or conceals for the purpose of misleading, information concerning any fact material thereto commits a fraudulent insurance act, which is a crime and subjects such person to criminal and civil penalties. Signature of Applicant's Authorized Representative Signed at: City Name of Authorized Representative Title of Authorized Representative Applicant's Signature State Date: Signature of Licensed MetLife Agent or Resident Agent as required by law Agent's State License No. 20275898 Date: 09/17/2025 Name of Agent: Jeremy Gross Agent's Signature Jew, gra-w GAPP13-02 PP 108 MetLife Policyholder ("Company"): CITY OF SHAKOPEE Policy Number: 5398556 Effective Date: 01/01/2026 AXA ASSISTANCE USA, INC. TRAVEL ASSISTANCE SERVICES AGREEMENT AXA Assistance USA, Inc. ("AXA") provides and administers travel assistance services according to the terms and conditions of this Services Agreement to policyholders and covered individuals who are insured for the following as issued by Metropolitan Life Insurance Company ("MetLife"). Travel assistance services are provided by AXA and are independent of Metropolitan Life Insurance Company and its affiliates. The MetLife sold product(s) below is associated with eligibility for access to AXA Travel Assistance Services. Personal Accidental Death & Dismemberment Travel assistance services are available to eligible persons ("Eligible Person(s)"). Eligible Persons means an employee or group members and their eligible dependents covered under the group insurance contract(s) selected above that are issued to the Company by MetLife. Eligible dependents are defined under the group insurance contract issued to the Company, or, if not defined therein, as defined under the life insurance certificate issued to each group member. EMERGENCY MEDICAL TRANSPORTATION SERVICES* 1. Emergency Medical Evacuation Services When an Eligible Person incurs a sickness or injury while traveling 100 miles or more away from his or her primary residence, or in another country which is not their country of residence and the Eligible Person is expected to be in the hospital as a result of such sickness or injury, AXA Assistance USA will facilitate the emergency transport of the Eligible Person and pay for related expenses up to the Maximum Benefit Amount (set forth below). Covered Expenses include: (i) Medical Transport: If AXA determines, after consultation with the local attending legally qualified physician that transportation to a hospital or medical facility is medically necessary to treat an unforeseen sickness or injury which is acute or life threatening and adequate medical treatment is not available in the immediate area, the emergency transportation expense incurred will be paid for the usual and customary charges for transportation to the closest hospital or medical facility capable of providing that treatment. (ii) Return of Dependent Child(ren): If the Eligible Person's dependent children who are under 18 years of age and accompanying the Eligible Person on the covered trip are left unattended, economy level transportation will be paid to return the dependent children to their home (with an attendant, if considered necessary by AXA. (iii) Transportation of a Family Member: If the Eligible Person is traveling alone and is expected to be in the hospital and emergency evacuation is not imminent, upon request of the Eligible Person or next of kin if the Eligible Person is incapacitated, expenses will be paid to transport one person, chosen by the Eligible Person, by economy level transportation, for a single visit to and from the Eligible Person's bedside. (iv) Escort Services: Expenses for a family member or companion who is traveling with the Eligible Person to join the Eligible Person during the Eligible Person's emergency medical evacuation to a different hospital, treatment facility or the Eligible Person's place of permanent residence will be paid. The Maximum Benefit Amount is 100% of the covered expenses (described above) up to $1,000,000 per Eligible Person per trip. AXA ASSISTANCE USA Services Agreement 2 Effective June 30, 2023 109 AXA must make all arrangements and must authorize all expenses in advance for any transportation expenses to be payable. AXA reserves the right to determine whether the expense is payable, including reductions, if it is not reasonably possible to contact AXA in advance. 2. Medical Repatriation Services (i) If an Eligible Person is traveling 100 miles or more away from his or her primary residence, or in another country which is not their country of residence, and AXA determines after consultation with the Eligible Person's local attending legally qualified physician that it is medically necessary for an Eligible Person to return to his or her place of permanent residence because of an unforeseen sickness or injury which is acute or life -threatening, the transportation expense incurred will be paid to return the Eligible Person to his or her permanent residence via: a) one-way economy level transportation; or b) commercial upgrade, based on an Eligible Person's condition as recommended by the local attending physician and verified in writing. c) transportation must be via the most direct and economical route. (ii) If AXA determines, after consultation with the local attending physician, that it is medically necessary for an Eligible Person to return to his or her place of permanent residence for continued treatment of an unforeseen sickness or injury which is acute or life -threatening, AXA will arrange to transport an Eligible Person to the hospital or medical facility closest to his or her permanent place of residence capable of providing that treatment. Transportation must be by the most direct and economical route. AXA will facilitate payment for covered land or air transportation which includes, but is not limited to, commercial stretcher, medical escort, or the usual and customary charges for air ambulance, provided such transportation has been pre -approved and arranged by AXA. (iii) Escort services: AXA will arrange travel and facilitate the payment of expenses for a family member or companion who is traveling with the Eligible Person, to join the Eligible Person during the Eligible Person's emergency medical repatriation to a different hospital, treatment facility or the Eligible Person's place of permanent residence. The Maximum Benefit Amount is 100% of the expenses incurred for (i)-(iii) above, up to $1,000,000 per Eligible Person per trip. AXA must make all arrangements and must authorize all expenses in advance for any expenses to be payable. AXA reserves the right to determine the payable expenses, including reductions, if it is not reasonably possible to contact AXA Assistance in advance. 3. Return of Remains In the event of an Eligible Person's death, the expense incurred will be paid (up to the Maximum Benefit amount set forth below), for minimally necessary casket or air tray, preparation and transportation of an Eligible Person's remains to his or her place of residence or to the designated place of burial. In addition, expenses for a Family Member or companion who is traveling with the Eligible Person to join the Eligible Person's body during the repatriation to the Eligible Person's place of residence will be paid. The Maximum Benefit Amount is 100% of such expenses incurred up to $1,000,000 per Eligible Person per trip. 4. Unattended Vehicle Return AXA will facilitate the return of an Eligible Person's unattended vehicle to the car rental agency or to the Eligible Person's permanent residence and pay related expenses up to the Maximum Benefit Amount for the covered expenses (set forth below) incurred if the Eligible Person requires an emergency medical evacuation or medical repatriation, or suffers a medical emergency and dies. Covered Expenses include: a) Fuel and oil for the vehicle; b) Driver wages; and c) Tolls en route. The Maximum Benefit Amount is up to $1,000 per Eligible Person per calendar year. Expenses will not be payable for: (i) any repair due to mechanical breakdown of the vehicle en route; or (ii) the costs for food or accommodation during the transport of the vehicle. AXA ASSISTANCE USA Services Agreement 3 Effective June 30, 2023 110 5. Dispatch of Physician or Specialist If the local attending legally qualified physician and AXA cannot adequately assess the Eligible Person's need for Medical Evacuation and Transportation, AXA will coordinate, provide and dispatch a Physician to assist in the assessment. The Maximum Benefit amount is up to $2,500 per Eligible Person per calendar year. 6. Bereavement Transportation for Family Member In the event of an Eligible Person's death when traveling alone, AXA will provide an economy class round- trip ticket for one family member to accompany their remains from the location of their death to the receiving funeral home. This service will also include reasonable and customary expenses for meals and accommodations for up to 1 week. Accommodations must be arranged by AXA. 7. Emergency Pet Housing and/or Pet Return If a Eligible Person is admitted as an inpatient after the Eligible Persons' initial visit in the emergency room ("Hospitalized") and the Pet (as defined below) that a Eligible Person is traveling with is left unattended as the result of such Injury or Sickness which requires Hospitalization, AXA will coordinate and provide boarding for the Pet at a local boarding facility. In the event a Eligible Persons Injury or Sickness results in transport under the Emergency Medical Evacuation, Transportation After Stabilization, or Return of Deceased Remains service, AXA will coordinate and provide transportation for the Pet to be returned to either the Eligible Person's home, or to a boarding facility near such home. "Pet" means any domestic dog or cat less than 200 pounds that is kept for pleasure and companionship rather than utility (other than service animals). Maximum Benefit amount is up to $2,500 per Eligible Person per calendar year. *EMERGENCY MEDICAL TRANSPORTATION SERVICES ARE UNDERWRITTEN BY A THIRD PARTY INSURANCE COMPANY THAT IS SOLELY RESPONSIBLE FOR THE PAYMENT OF THE EXPENSES DESCRIBED ABOVE. AXA IS ONLY RESPONSIBLE FOR THE COORDINATION OF SUCH TRANSPORTATION SERVICES. POLITICAL AND NATURAL DISASTER TRANSPORTATION SERVICES* When an Eligible Person, while traveling 100 miles or more away from his or her primary residence, or in another country which is not their country of residence, require transportation services due to political and natural disaster events as described below, AXA will facilitate transportation services for the Eligible Person and pay for related expenses up to the Maximum Benefit Amount (set forth below). Covered Expenses include: 1. Emergency Political Evacuation/Repatriation: AXA can arrange for the repatriation on political grounds for an Eligible Person, when the country where they are located needs to be evacuated based on a determination of the US government. The evacuation/repatriation services are provided by an independent, third -party company. AXA will indemnify the costs of the Emergency Political Evacuation/Repatriation Services up to $100,000 per Eligible Person. Eligible expenses are solely and reasonably determined by AXA. Arrangements will be by the most appropriate and economical means available and consistent with health and safety. All transportation and arrangements must be validated and pre -approved by AXA in writing. AXA must pre -authorize all expenses in writing. No claims for reimbursement will be accepted. AXA retains the sole discretion to limit one (1) emergency evacuation and/or repatriation attributable to any single political emergency situation. Food, lodging and incidental expenses at the safe haven are not included. Should the U.S. Government intervene and provide for evacuation services, this action will supersede any paid evacuation benefit. Emergency Political Evacuation/Repatriation is an evacuation for the following reasons: • Officials of the foreign country or the embassy of the country with which the Eligible Person is a national has issued, for reasons other than medical, a recommendation that categories of persons which include the Eligible Person should leave the foreign country; and/or • The Eligible Person is being expelled or declared persona non grata on the written authority of the recognized government of the foreign country; and/or • The political and military events in the foreign country has created a situation in which the Eligible Person is in danger of imminent bodily harm to the extent that the Eligible Person must be removed from the foreign country; and • The Eligible Person cannot obtain commercial transportation to the nearest safe location within a time period which will enable the Eligible Person to leave the foreign country in time to avert imminent bodily harm or to comply with the time allowed to leave the foreign country pursuant to the orders of the recognized government of that foreign country. AXA ASSISTANCE USA Services Agreement 4 Effective June 30, 2023 111 2. Natural Disaster Evacuation: In the event of a Natural Disaster Situation, AXA can coordinate and arrange for the evacuation of an Eligible Person from a safe departure point AXA designates to a safe haven of AXA's selection. If evacuation becomes impractical due to hostile or dangerous conditions, AXA will maintain contact with the Eligible Person and advise the Eligible Person until evacuation becomes viable or the Natural Disaster Situation has passed. AXA will only coordinate and arrange for a Natural Disaster Situation evacuation up to and including seven (7) days from the date of the official disaster declaration issued. The evacuation services are provided by an independent third -party company. AXA will indemnify the costs of the Natural Disaster Evacuation Services up to $100,000 per Eligible Person. Eligible expenses are solely and reasonably determined by AXA. Arrangements will be by the most appropriate and economical means available and consistent with health and safety. All transportation and arrangements must be made by and pre -approved by AXA in writing. AXA must pre -authorize all expenses in writing. No claims for reimbursement will be accepted. Food, lodging and incidental expenses at the safe haven are not included. Should the U.S. Government intervene and provide for evacuation services, this action will supersede any paid evacuation benefit. Natural Disaster Situation means an event occurring directly out of an event of natural cause, including wildfire, earthquake, windborne dust or sand, volcanic eruption, tsunami, snow, rain or wind, that results in widespread and severe damage such that the government of the host country issues an official disaster declaration and determines the affected area to be uninhabitable. Natural Disaster does not include the direct or indirect effect of rain, wind or water associated with named storms meeting the definition of hurricane or typhoon, except in instances where: • the path of the named storm deviates by a distance of greater than 200 miles within a 72 -hour period from the path forecast by a national recognized meteorological service; or • less than 72 advance hours' notice of a potential landfall for a named storm exists. In no event, shall a Natural Disaster be deemed to apply to a marine vessel, ship or watercraft of any kind. *POLITICAL AND NATURAL DISASTER TRANSPORTATION SERVICES ARE UNDERWRITTEN BY A THIRD PARTY INSURANCE COMPANY THAT IS SOLELY RESPONSIBLE FOR THE PAYMENT OF THE EXPENSES DESCRIBED ABOVE. AXA IS ONLY RESPONSIBLE FOR THE COORDINATION OF SUCH TRANSPORTATION SERVICES. ASSISTANCE SERVICES THE ASSISTANCE SERVICES DESCRIBED IN THIS SECTION BELOW ARE PROVIDED BY AXA. AXA IS NOT RESPONSIBLE FOR THE PAYMENT OF COSTS INCURRED FOR SERVICES PROVIDED BY A THIRD PARTY. The following assistance services are available to Eligible Persons: 1. Medical Assistance Services The medical assistance services provided pursuant to this Services Agreement are as follows: (i) Medical referral: AXA will refer the Eligible Person to preferred providers including primary care physicians, clinics and hospitals all over the world. Primary care physicians are defined as referrals to the following: family practitioners, general practitioners, internists, ophthalmologists, obstetricians/gynecologists, orthopedists, and pediatricians. The Eligible Person will be given the name, address, telephone number, office hours, and if applicable, language(s) spoken by the provider. The nature of the situation, location of the caller, and time of the day will influence whether a referral is made to an individual provider or to a hospital/emergency care facility. AXA will also provide referrals to medical specialists in major cities and nearby areas using specific selection criteria. Specialists are defined as physicians other than those previously identified as primary care physicians. Some examples of specialists include allergists, cardiologists and endocrinologists. Arrangements for services are available at no additional cost. Third party costs incurred for services provided are the responsibility of the Eligible Person. (ii) Dental referrals: AXA will provide referrals to dentists and facilities that provide emergency dental care in accordance with established selection criteria. If AXA receives a request for dental referrals in any area of the world in which AXA does not recommend seeking dental treatment, the Eligible Person will be so informed. If appropriate, the Eligible Person will be provided with referrals to physicians or hospitals for pain control. Arrangements for services are available at no additional cost. Third party costs incurred for services provided are the responsibility of the Eligible Person. AXA ASSISTANCE USA Services Agreement 5 Effective June 30, 2023 112 (iii) Dispatch of Physician: For the convenience of the Eligible Person, AXA will make arrangements for a general practice physician to consult at the Eligible Person's hotel or current location while traveling. Although AXA will make every effort, this service may not be available in all states and countries. If a physician cannot be dispatched, other arrangements will be made by AXA and options will be offered to the Eligible Person. Arrangements for services are available at no additional cost. Third party costs incurred for services provided are the responsibility of the Eligible Person. (iv) Pre -Certification and Referral Management: AXA will provide pre -certification for all inpatient cases and for elective outpatient surgical intervention. The pre -certification process entails our case managers reviewing the patient's current and past medical history, consulting with the patient's physician and reviewing the suggested treatment plan. After this review AXA will certify that the confinement and/or surgery are medically necessary and considered recognized treatment in the medical community for the patient's condition. If the patient requires additional certification, then AXA will contact the utilization review department of the hospital or the attending physician to review the case and potentially authorize additional hospital days. Arrangements for services are available at no additional cost. Third party costs incurred for services provided are the responsibility of the Eligible Person. (v) Medical Monitoring: Upon notification that an Eligible Person is in the hospital or requires medical monitoring, the case will be assigned to a nurse case manager to make the initial medical contact. The case manager will attempt to contact the medical facility to obtain medical information about the patient from a treating physician, hospital nurse case manager or other valid source of information. The goal, during regular office hours, is to obtain an initial medical contact within 2 hours of notification. The nurse will attempt to obtain the following information: • Age; • Chief complaint; • History of present illness; • Relevant past medical history; • Intended medical plan; and • Expected discharge date and date when the Eligible Person will be clear to travel. The nurse will assess the adequacy of the treating facility to determine the need for transfer or evacuation. If the nurse requires consultation with an AXA physician for complex cases, uncertainty about appropriateness of care, recommendations for discharge or clearance to fly or because he or she feels the AXA physician should speak with the treating physician, he or she will speak to the in -office or on -call AXA physician. An AXA physician will make efforts to consult with the treating physician for in -patient cases within the first 48 hours. Arrangements for services are available at no additional cost. Third party costs incurred for services provided are the responsibility of the Eligible Person. (vi) Vaccination Recommendations/Insect Precautions: AXA will provide up-to-date information on health hazards in the areas where the Eligible Person is traveling. AXA will recommend medications or vaccinations that should be received prior to departure in order to minimize the risk of infection. AXA will also provide information regarding protective measures against the bites of mosquitoes and other disease -bearing insects. (vii) Prescription Transfer/Shipping: AXA will assist an Eligible Person with the replacement of lost or misplaced medication or other important items, such as eyeglasses or contact lenses, by first endeavoring to find a local resource for replacement, or by locating and arranging prompt shipment of the item or its equivalent (subject to local law). Arrangements for services are available at no additional cost. Third party costs incurred for services provided are the responsibility of the Eligible Person. (viii) Shipment of Medication: AXA will provide administrative services for the lawful delivery of medication whenever such medication is required and not available locally. Arrangements for services are available at no additional cost. Third party costs incurred for services provided are the responsibility of the Eligible Person. (ix) Replacement of medical devices: When medical devices or equipment are not available locally, AXA will make every effort to procure and arrange for delivery. AXA will also arrange for appointments with local physicians and hospitals. (x) Hotel arrangements: AXA will arrange for hotel/convalescence stay at the request of the Eligible Person and arrange for up -front payment when required. AXA ASSISTANCE USA Services Agreement 6 Effective June 30, 2023 113 (xi) Coordinate hospital admission and discharge planning: AXA will arrange for upfront payment or guarantee of emergency medical expenses at a hospital, clinic or emergency room facility in the event that the Eligible Person cannot be admitted without a financial guarantee. In many areas, hospitals may only accept guarantee of expenses from a local company. AXA will be able to provide extensive coverage in this area with its worldwide network of operation centers, correspondents and agents. AXA will arrange hospital admissions when we are notified of a case in advance or in cases of evacuation. In many areas, hospitals may only accept a guarantee of expenses and agree to bill a local company. AXA will be able to provide extensive coverage in this area with its worldwide network of operation centers, correspondents and agents. Upon discharge, if the Eligible Person requires a lesser level of care, AXA will recommend this level of care for approval in advance by the client. Once approved, the medical team of AXA will make all necessary arrangements. If discharge planning requires repatriation to the home country this too will be arranged by AXA. Disbursement of funds is dependent on the availability of such funds in the Eligible Person's personal credit card or availability of any other financial mean to secure payment. 2. Personal Assistance Services: The personal assistance services provided pursuant to this Services Agreement are as follows: (i) Telephone Interpretation Service: AXA's multi-lingual staff and international correspondents will provide emergency telephone interpretation. (ii) General Travel Assistance/Information Services: Available 24/7, both pre -travel and during trip, AXA will provide the Eligible Person with visa, passport and inoculation information, U.S. State Department travel advisories, location of embassies and consulates, exchange rates between the U.S. and most major currencies, and weather forecasts for major cities around the world. (iii) Emergency Cash/Bail Assistance: Emergency funds will be arranged and made available to the Eligible Person in the event money is lost, stolen, or inaccessible due to banking holidays, etc. AXA will also assist with the payment of legal fees, as well as secure and post bail bonds when required. All costs associated with this service are the responsibility of the Eligible Person. All expenses associated with this service shall be applied to the Eligible Person's personal credit card. Disbursement of funds is dependent on the availability of such funds in the Eligible Person's personal credit card. (iv) Lost Document Assistance: AXA will coordinate arrangements to replace or forward lost or stolen documents, including passports, driver's licenses and credit cards, and will assist with procedures to file loss reports and to recover lost or stolen articles. (v) Legal Referrals: AXA will provide legal referrals to English-speaking lawyers. Should legal action be taken against an Eligible Person related to an unintentional violation of the applicable laws or regulations, other than a felony, in a foreign country where the Eligible Person is traveling, AXA shall provide assistance at the written request of the Eligible Person. These provisions do not apply in the case of acts related to the Eligible Person's business or occupation. Arrangements for services are available at no additional cost. Third Party Costs incurred for services provided are the responsibility of the Eligible Person. (vi) Urgent Message Relay: AXA will relay emergency messages to or from the Eligible Person to Family Members or colleagues 24 hours a day. (vii) Pre -Trip and Cultural Information: Available 24/7, both pre -travel and during trip, AXA is able to quickly provide the following pre -departure information upon an Eligible Person's request: a) Passport, visa, and immunization/inoculation requirements; b) Foreign currency exchange rates; c) Weather forecasts and average seasonal temperatures; d) Embassy and Consular locations; e) General information on local customs; f) General information on business etiquette; g) Information on national holidays and standard business hours; h) Travel advisories and customs information; i) Local voltage information; AXA ASSISTANCE USA Services Agreement 7 Effective June 30, 2023 114 j) Value -Added Tax regulations (excluding any legal advice, interpretation or analysis of such laws); and k) Information regarding other provisions included in the Eligible Person's coverage not listed above. (viii) Mobile Assistance Services: AXA will provide education and assistance to Eligible Persons when traveling abroad with a mobile phone. AXA will provide a detailed guide on how an Eligible Person can use a mobile phone abroad including applications, resources, and helpful hints on using the device internationally before or during travel. Identity Theft Assistance*: AXA will provide support and understanding of the risks of ID Theft, how to prevent it from happening, and provide a step-by-step guide on how to proceed in the event an Eligible Person's identity has been compromised. Pet Housing and Return: AXA can assist with pet friendly hotel accommodations, boarding facilities and travel home for pets. Fees incurred for services provided are the responsibility of the Eligible Person. Travel Concierge: Eligible Persons will have access to concierge services related to travel situations, including: restaurant, shopping, hotel recommendations/reservations; rental car/limousine information and reservations; driving directions; sporting, theater, night life and event information; airfare information and booking support; golf course information, referrals, recommendations and tee times; destination information, city calendar and event schedules; private driver and guides. Travel Concierge services are available from 9 am to 9 pm EST. (xii) Travel Assistance Website: AXA will provide access to a web -based database of global medical providers and country profiles including up-to-date security alerts, health advisories, information on immunizations and visa requirements. Travel Assistance Services will be provided to Eligible Persons traveling 100 miles or more from his or her permanent residence or in another country which is not their country of residence*. Availability of Travel Assistance Services is subject to US and other applicable law. Travel Assistance Services are limited to travel of 180 days or less. AXA must provide all Travel Assistance Services. No claims for reimbursement will be accepted. Any expenses associated with these Travel Assistance Services are the responsibility of the Eligible Person or the Company except as provided below. Emergency Medical Transportation Services are arranged and provided by AXA and are subject to a limit of $1,000,000 million per person. Political and Natural Disaster Transportation Services are arranged and provided by AXA and are subject to a limit of $100,000 per person. *Identity Theft Assistance Services are not contingent upon travel and are available to Eligible Persons regardless of his or her location. TELECONSULTATION SERVICES 1. AXA provides global teleconsultation services for Eligible Persons who require non -urgent medical services while in a traveling status (`Teleconsultation Services") as more specifically described herein. Teleconsultation Services are provided through a third party provider ("Teleconsultation Provider") and are available in English, Spanish and Portuguese. The parties understand and agree that all Teleconsultation Services may not be available in all locations or may be limited due to local governmental restrictions, environmental or connectivity issues outside of AXA's and/or Teleconsultation Provider's control. Teleconsultation Services are not designed to be an emergency response program. 2. Definitions For purposes of the Teleconsultation Services, the following terms are defined as set forth below: (i) "Consultant Provider": A duly licensed physician, nurse practitioner, or other licensed provider engaged to provide Teleconsultation Services. (ii) "Teleconsultation Services": A medical teleconsultation service provided by a Consultant Provider for the medical conditions set forth on Schedule A, attached hereto and incorporated herein that Eligible Persons are entitled to receive under their MetLife Policy. (iii) Prescription Consultant — An authorized medical provider that will prescribe, as medically necessary, the types of medications set forth in Schedule A. The cost of any medication is the responsibility of the Eligible Person. AXA ASSISTANCE USA Services Agreement 8 Effective June 30, 2023 115 3. Teleconsultation Services AXA will provide the Teleconsultation Services as follows: (i) Customer Support: AXA will provide customer support including, but not limited to online registration, eligibility verification, and response to general Teleconsultation Services inquiries. (ii) Teleconsultation Platform: Teleconsultation Provider will be responsible for providing a secure, HIPAA-compliant teleconsultation platform which shall include: a) b) c) d) e) Multichannel accessibility via telephone, tablet Interface which collects patient personal information and other information; Eligible Person email notification of visit status; High -quality video chat interface; and Appointment setting (iii) Customer Experience: The Eligible Person will access the Teleconsultation Platform or Phone Line and complete the required information such as symptom details personal profile details, location information. Through the Teleconsultation Platform the Eligible Person will have an option to request a video consultation or phone call. The Consultant Provider will initiate the Teleconsultation Services with the Eligible Person via Platform or Phone depending upon the Eligible Person request. After completion of the consultation, the Eligible Person will receive a notification of his/her treatment plan. After the consultation, the Eligible Person will have access to a patient satisfaction survey. (iv) Medical Services: Teleconsultation Provider, through its medical professionals, shall promptly render and make available Teleconsultation Services to all Eligible Persons for which the Teleconsultation Provider is duly qualified and licensed. The Teleconsultation Provider will provide the Teleconsultation Services in the same manner and in accordance with the same standards as offered by Teleconsultation Provider to its other patients. The Teleconsultation Provider will not discriminate in the treatment of any Eligible Person because of age, sex, race, national origin or physical handicap. In addition, the Teleconsultation Services provided by Teleconsultation Provider shall at all times be provided in accordance with applicable ethical standards, laws and regulations applying to the medical profession. Eligible Person receiving Teleconsultation Services are not anticipated to be located in their country of residence at the time such Teleconsultation Services are rendered. The parties understand and acknowledge that such laws may change, be amended, be subject to further or modified regulatory guidance or interpretation and they shall comply with such laws in the event of such occurrences. Teleconsultation Provider and its Consultant Providers shall have the exclusive authority and control over all medical aspects of the Teleconsultation Services to the extent they constitute the practice of medicine. Teleconsultation Provider, at all times during the rendering of Teleconsultation Services to Eligible Persons, shall ensure its Consultant Providers exercise independent medical judgment in connection with the care and treatment provided to Eligible Persons. (v) Medical Provider Referrals: In the event the Eligible Person requires services beyond the scope of the Teleconsultation Services, AXA will refer the Eligible Person to preferred providers including primary care physicians, clinics and hospitals. Company acknowledges and agrees that with respect to any provider claims, the Eligible Person shall be responsible for the payment of any and all charges, claims or bills for provider charges or related expenses, including, but not limited to, the charges, claims, bills and expenses incurred by or on behalf of any Eligible Person. The parties agree that neither AXA nor Teleconsultation Provider shall be responsible for any such charges or related expenses. SCHEDULE A Medical Conditions Treated • Abrasions • Allergies • Arthritic Pain • Asthma • Bronchitis • Bruises • Colds and Flu • Cold Sores • "Pink eye" or Conjunctivitis • Rashes • Upper Respiratory Infections (Uncomplicated) • Sinusitis • Sore Throats • Minor skin inflammation and infections • Sprains & Strains • Stye AXA ASSISTANCE USA Services Agreement 9 Effective June 30, 2023 116 • Cough • Diarrhea • Fever (over age 6 months, under age 70) • Minor Infections (ex. skin, sore throat) • Insect Bites • Lacerations - minor • Lice • Simple Medication refill Advice/Counseling General Health information regarding chronic medical conditions Pre -Travel Advice — Vaccinations, precautions • Minor Sports injuries • Urinary Tract Infections (simple) • Yeast Infections • Vomiting • Mild Dehydration • Ear Infections • Other minor conditions on a case by case basis Any complaint deemed unable to adequately evaluate of a serious emergency nature at any point during contact will be referred for an in -person physician visit. Medical Conditions Not Treated via Consultation - Complex Medical Conditions Referred to Appropriate Facility • Any condition deemed to be a medical emergency • Serious Abdominal pain • Cancer • Severe chest pain • Chest pain • Asthma/COPD • Confusion/ Coma • Delirium • Dementia • STDs • Broken bones • Psychosis • Depression • Hallucinations • Suicidal thoughts • Homicidal thoughts • Loss of consciousness • Seizure • Pregnancy (except morning sickness) • Sudden vaginal bleeding • Weakness (Leg/Arm/Face) • Stroke • Speech difficulty • Choking • Severe pain • Shortness of breath Any complaint deemed unable to adequately evaluate or of a serious emergency nature at any point during contact will be referred for an in -person physician visit. Chronic Medical Conditions Excluded* • Diabetes • Hypertension • Kidney failure • Liver failure • Chronic pain *Advice and general health information regarding these chronic conditions is available. However, medications will not be prescribed or recommended. Medications Prescribed** • Antihistamines • Anti -itch medications • Anti -vomiting • Antibiotics • Pain medications (non -narcotic) • Steroid creams/sprays Medications Not Prescribed • Opioids • Barbiturates • Benzodiazepine AXA ASSISTANCE USA Services Agreement 10 Effective June 30, 2023 117 • Amphetamines • Anabolic steroids • Muscle relaxants • Psychiatric medications • Erectile dysfunction medications • Birth control • Narcotics • Any Controlled Substances/Medications **Tele-prescribing of medications will comply with local and international regulations and may not be permitted in certain countries. In such cases, Provider will make contact with local providers or arrange the appropriate provider referral. TRAVEL ASSISTANCE PORTAL AND APPLICATION AXA will provide access to a web -based database of global medical providers and country profiles, including up-to-date security alerts, health advisories, information on immunization and visa requirements, (collectively, "Travel Assistance Portal"). The Eligible Person understands and agrees that the Travel Assistance Portal is a site of collected information put together by a third party and that such information may include the views, opinions and recommendations of individual organizations which may be of potential interest to the Eligible Person but which may not themselves be endorsed by AXA. The Eligible Person acknowledges that AXA will not be responsible for the use of, or reliance on, intelligence, advice or recommendations provided through the Travel Assistance Portal, whether it is for use by the Eligible Person. AXA does not warrant that the operation of the Travel Assistance Portal or its hosting environment will be uninterrupted nor error free. The Eligible Person further agrees that due to the number of sources from which the information is obtained and the inherent hazards of electronic distribution, there may be delays, omissions or inaccuracies in such information. AXA does not warrant the accuracy, completeness, correctness, or fitness of the information supplied for any particular purpose. Eligible Persons must be advised by Company that neither the Travel Assistance Portal nor any information available on the Travel Assistance Portal is a substitute for or provide the same level of certainty as a consultation with a medical doctor. Under no circumstances will AXA be liable to an Eligible Person or anyone else for any decisions made or actions taken based upon the medical provider and other information included within the Travel Assistance Portal. While the Parties agree that the general objective of the Travel Assistance Portal is to provide accurate information in respect of medical providers and the additional information which may cause concern or possible risks to an Eligible Person, AXA does not guarantee or undertake to predict or forewarn of all events, circumstances or hazards which may be of general or specific concern to an Eligible Person, nor can AXA be held liable for failing to predict or forewarn of such events. Some of the links on the Travel Assistance Portal may allow the user to leave the site to visit third party sites ("Third -party Sites"). Third -party Sites are not in any way under AXA's control. AXA does not assume any responsibility or liability for any information, content, communications, services, goods or other materials available on such Third -party Sites or for any changes or updates to such Third -party Sites. The links contained on the Travel Assistance Portal are not intended to be referrals to, or endorsements of, any Third -party Site or the entities that operate such a site, and such links are provided for convenience only. TERMS, CONDITIONS, AND EXCLUSIONS AXA Travel Assistance Services are subject to the following terms, conditions and exclusions. PLEASE READ CAREFULLY: The AXA Travel Assistance Program is available for Eligible Persons in traveling status. Whenever a trip exceeds 180 days, the Eligible Person is no longer considered to be in traveling status and is therefore no longer eligible for Travel Assistance Services. Also, AXA will not evacuate or repatriate an Eligible Person without medical authorization and unless medically necessary. Mild lesions, simple injuries such as sprains, simple fractures, or mild sickness which can be treated by local doctors and do not prevent the Eligible Person from continuing his/her trip or returning home or infections under treatment and not yet healed will not be considered medically necessary. AXA will not pay expenses related to sickness, injuries or losses of an Eligible Person resulting from: a) b) c) due to normal childbirth, normal pregnancy (except complications of pregnancy) or voluntary induced abortion; due to the Eligible Person's mental or nervous condition, unless hospitalized; which exceed the Maximum Benefit amount for each expense. AXA ASSISTANCE USA Services Agreement Effective June 30, 2023 11 118 Non -medical services such as hotel, restaurant, taxi expenses or reimbursement for baggage loss while traveling are not included. The maximum benefit per person for Emergency Medical Transportation Services is US$1,000,000. The maximum benefit per person for Political and Natural Disaster Transportation Services is $100,000. Emergency Medical Transportation Services and Political and Natural Disaster Transportation Services must be provided and arranged by AXA. No claims for reimbursement will be accepted. All emergency transportation expenses provided hereunder must be by the most direct and economical route possible. Expenses related to Emergency Medical Transportation Services and Political and Natural Disaster Transportation Services are underwritten by a third party insurance company. AXA facilitates the delivery of emergency transportation services and facilitates payment through the third party insurance company. In connection with those Emergency Medical Transportation Services and Political and Natural Disaster Transportation Services, AXA shall be subrogated to the rights and causes of action of the person for whom Emergency Medical Transportation Services and Political and Natural Disaster Transportation Services are rendered against said insurance policy or other insurance plans. However, in the exercise of these rights, AXA agrees that it will not seek to enforce any such right of recovery against the company policyholder, any employee benefit plans covering employees of the company policyholder, MetLife, customers of MetLife and any employee benefit plans administered or insured by MetLife. Travel Assistance Services are provided or arranged by AXA. There may be times when circumstances beyond AXA's control hinder its endeavors to provide the Travel Services. AXA will, however, make all reasonable efforts to provide Travel Assistance Services and help the Eligible Person resolve his/her emergency situation. AXA is not responsible and cannot be held liable, for any loss or damage arising out of the acts or omission of a third party provider, including but not limited to a physician or attorney, who is not an employee of AXA, loss or damage to the Eligible Person's vehicle during the return of the vehicle, or loss or damage to any personal belongings. It is understood that the Services provided by AXA hereunder involve, in most cases, the arrangement and coordination of assistance services and health care services which are furnished by independent providers who are not employees of AXA or otherwise subject to its direction and control. Accordingly, AXA makes no warranty, express or implied, with respect to any services provided by a third party or provider and shall not be liable with respect to any act or failure to act by any such third party or provider in connection with or arising out of AXA's provision of any Services performed for or on the behalf of an Eligible Person, other than under circumstances where AXA's selection of a provider involved gross negligence, willful blindness to know or obvious risk, or intentional or willful misconduct. Legal actions arising hereunder shall be barred unless written notice thereof is received by AXA within one (1) year from the date of event giving rise to such legal action. A waiver of liability may be required if evacuation is not deemed by AXA's medical director to be in the best interest of the Eligible Person. A copy of the waiver is available for review. There may be circumstances under which AXA reasonably believes that a person may be an Eligible Person but cannot verify participation after making inquiries. AXA will make reasonable efforts to validate whether the individual is eligible for assistance services, however, AXA shall not be responsible for providing services or be responsible for any costs related to travel assistance services if it cannot timely confirm the individual is eligible for services in accordance with this Agreement. In addition, AXA, Inc. shall not be responsible for or accept any expenses or liabilities related to the care of the sick or injured person or expenses or liabilities that may result from emergency transportation being denied or delayed, including, but not limited to, the death of or further injury to the individual requesting assistance. Company agrees to remit $0.12 per Eligible Person per month for Travel Assistance Services to MetLife. AXA has contracted with MetLife to administer Travel Assistance contract management and marketing, and also billing remittance as part of MetLife's collection of Company's payments for insurance under the group insurance policy noted on page 1 of this document. AXA agrees that once Company has remitted payment to MetLife for Travel Assistance Services, AXA may seek payment only from MetLife and not from the Company. AXA is not affiliated with MetLife and the Travel Assistance Services are not part of the group insurance coverage underwritten by MetLife. AXA is solely responsible for furnishing the Travel Assistance Services and MetLife shall not be responsible or liable for any acts or omissions by AXA or its agents, employees or representatives in connection with the Travel Assistance Services or performance under this Services Agreement. Each party shall be responsible for any fines, sanctions, penalties, or fees resulting from such party's failure to comply with applicable laws and regulations. Each party shall be responsible for the payment of any and all applicable international, US federal and state, and local taxes relating to its business. In addition, AXA will not be obliged to provide any Services under this Agreement or to pay any claim or provide any other benefit hereunder to the extent that the provision of such Services, payment of such claim or provision of such benefit would expose AXA to any sanction, prohibition or restriction under United Nations resolutions or the trade or economic sanctions, laws or regulations of the European Union, United Kingdom, United States of America or any other applicable sanctions laws or regulations ("Sanctions Restrictions"). In addition, AXA may terminate this Agreement if the Company becomes subject to sanctions that would expose AXA to Sanctions Restrictions or fails, after notice has been provided by AXA, to terminate activities that expose AXA to Sanctions Restrictions. Further, AXA may delay the provision of Services where AXA determines that any Service, AXA ASSISTANCE USA Services Agreement 12 Effective June 30, 2023 119 claim or benefit hereunder may involve countries or persons that are the subject of Sanctions Restrictions in order to allow AXA to ensure compliance therewith. Company has complied with and will continue to comply with all applicable laws, treaties rules and regulations, as well as the terms of Company's privacy policy, to collect, authorize and direct the transmission of data, which may include cross border transmissions and sharing of information with third parties, related to Company's individual employees, customers, clients, contractors or agents who use the Services so that AXA may provide the Services to Company. In addition, such information may be used by AXA and its affiliates to perform applicable sanction screenings. AXA has implemented and will maintain an appropriate security program in accordance with applicable privacy and data security laws reasonably designed to: (i) ensure the security and confidentiality of Personal Information; (ii) protect against any threats or hazards to the security or integrity of Personal Information; and (iii) prevent unauthorized access to, use of or disclosure of Personal Information. "Personal Information" means information that identifies or could reasonably be used to identify an Eligible Person (e.g. names, addresses, phone numbers, social security numbers, dates of birth and similar personal information) as well as individually identifiable health information including, without limitation, all information (including demographic, medical, and financial information), data, documentation, and materials that are created or received by AXA from or on behalf of an Eligible Person in connection with the performance of Services. In the event of any unauthorized access to, use of or disclosure of such Personal Information, AXA will notify any affected individuals where such notice is required by law, consistent with applicable law and its obligations under HIPAA (if applicable) and will work with MetLife to notify any affected MetLife policyholders. AXA Assistance USA, Inc. is an Illinois corporation and part of the AXA Group companies. For any questions or comments about AXA or its services, please contact us at info@axa-assistance.us. AXA Assistance USA, Inc. values its clients and customers. This Agreement describes all our obligations to our customers. We thank our clients and customers for allowing us to service you. Sincerely, Blessy George CEO and Country Manager Agreed and accepted by: Company: CITY OF SHAKOPEE By: Authorized Signature: Printed or Typed name of Authorized Representative Title Date AXA ASSISTANCE USA Services Agreement 13 Effective June 30, 2023 120 PORTABILITY FORM OF CERTIFICATE OF BENEFICIAL INTEREST THE BENEFICIAL INTEREST IN THE TRUST (AS DEFINED BELOW) REPRESENTED BY THIS CERTIFICATE OF BENEFICIAL INTEREST HAS NOT BEEN REGISTERED UNDER THE SECURITIES ACT OF 1933, AS AMENDED (THE "ACT"), OR ANY STATE SECURITIES LAW, AND MAY NOT BE DIRECTLY OR INDIRECTLY OFFERED OR SOLD OR OTHERWISE DISPOSED OF BY THE HOLDER HEREOF. CERTIFICATE OF BENEFICIAL INTEREST For The MetLife Group Life and Health Insurance Program Trust Certificate No./Customer No. 5398556 The MetLife Group Life and Health Insurance Program Trust, a Delaware statutory trust (the "Trust"), governed by a Trust Agreement of the Trust, dated as of 21st day of December, 2006, as amended from time to time (the "Trust Agreement"), hereby certifies that CITY OF SHAKOPEE (the "Owner") is the owner of a Beneficial Interest in the Trust provided for and created by the Trust Agreement. This Certificate of Beneficial Interest is issued pursuant to, and the Owner is entitled to, the benefits of the Trust Agreement, and the Owner by acceptance hereof agrees to be, and shall be, bound by the terms of the Trust Agreement. Reference is hereby made to the Trust Agreement for a statement of the rights and obligations of the Owner. Capitalized terms used herein without definition have the meanings ascribed to them in or by reference in the Trust Agreement. The Owner, by its acceptance of this Certificate of Beneficial Interest, warrants and represents to the Trustee and to the Owners of the other Certificates of Beneficial Interest issued under the Trust Agreement that the Owner is not acquiring this Certificate of Beneficial Interest in the capacity of an "Investment Company" as such term is defined in the Investment Company Act of 1940, as amended, and, to the fullest extent permitted by law, agrees not to transfer this Certificate of Beneficial Interest. This Certificate of Beneficial Interest shall in all respects be governed by, and construed in accordance with, the laws of the State of Delaware (excluding conflict of laws rules). In the event of a conflict between this Certificate of Beneficial Interest and the Trust Agreement, the terms of the Trust Agreement shall prevail. 9583118.1 121 IN WITNESS WHEREOF, the Trust, pursuant to the Trust Agreement, has caused this Certificate of Beneficial Interest to be issued as of the date hereof. THE METLIFE GROUP LIFE AND HEALTH INSURANCE PROGRAM TRUST By: METROPOLITAN LIFE INSURANCE COMPANY, as Settlor By: Name: Stephen L. Pontecorvo Title: Vice President - Group Life Products 9583118.1 122 MetLife Metropolitan Life Insurance 18210 Crane Nest Drive Tampa, FL 33647 Minnesota Paid Family and Medical Leave (MN PFML) Illustration Proposal for insured and/or self -funded coverage to support the MN PFML benefit plan. Prospective Employer Name: City of Shakopee Employer Contact Name: Employer Contact Phone Number: Email: This quote is valid for 90 days from date of proposal. MN PFML is a mandated benefit plan for employers with workers in Minnesota. Under the Minnesota Paid Leave Law, Minn. Stat. §§ 268B.001, et seq., employers can elect to offer a private plan for benefit coverage in lieu of using the state plan and receive an exemption from contributing to the state fund. This proposal reflects MetLife's intent to provide insured and/or self -funded coverage to the employer named above effective January 1, 2026, to help meet the coverage requirements under the MN PFML law and any applicable rules and/or regulations promulgated thereunder (collectively, the "Act") as it meets all the minimum requirements for coverage set forth in the Act. It is your responsibility to obtain and maintain state approval of a private plan in accordance with the Act. MetLife's provision of coverage per this proposal is contingent on your receipt and maintenance of private plan approval before the effective date of the plan. MetLife offers a wide variety of products to meet our customers' varying needs. In order for MetLife to issue MN PFML coverage,' coverage must be accompanied with one other insured MetLife product. If you have STD, it must be with MetLife along with the PFML coverage. If you do not offer STD, then you do not need to purchase STD coverage from MetLife. Number of MN Covered Workers: 297 Insured Rate2 / Per $100 of Covered Wages Self Insured Fee Covered Monthly Payroll Illustrative Premium/Fee — Monthly Illustrative Premium/Fee - Annual MN PFML (PFL and PML) MN PML only MN PFL only 0.75% $1,698,545 $12,739 $152,869 Rate and Premium based on census data dated <07/15/2025>. Rates are guaranteed from January 1, 2026 — December 31, 2027 MetLife Use Only: Needed for implementation: Paid Medical rate 0.57% and Paid Family rate 0.18% Minnesota has established employee contribution caps based on their earned wages up to the Social Security wage cap which is subject to change annually. Employers may fund all or a portion of the MN PFML premium/fee due to MetLife in support of the private plan. • Broker Commissions included in the rate: Flat 5% It will be the employer's responsibility, regardless of size, to cover any additional funds to support the MN PFML insurance premium/self-insured fee for MetLife's coverage.3 1. MN PFML pricing is based on packaged MetLife coverage as described in this illustration. If the package coverage is not in force on or before January 1, 2026, the PFML quote will be rescinded. 2. This quote is contingent on MetLife receiving state approval of its form and/or rate filing. MetLife's illustrative premiums/fee based on census and experience at time of quote and the current applicable law and regulations. The rate is subject to change only if there are material changes to: (1) updated census or experience information provided prior to the proposed effective date or (2) applicable law or regulations. Worker maximum contribution rates are subject to change annually. 3. Private plan premiums/fee can be different than the contributions associated with the state's program and may include commissions. All MN PFML customers are required to contribute to the MetLife private plan premium/fees regardless of their size. After signing this illustration, MetLife will provide you with proof of your intent to purchase insured or self -funded coverage supporting your MN PFML private plan application with the state. If insured, MetLife's MN PFML policy will be issued with an effective date of January 1, 2026, or later pending the state's implementation timeline, with the first renewal effective January 1, 2028 Sign: Title: 123 Print Name: Date: Like most insurance policies, insurance policies offered by MetLife and its affiliates contain certain exclusions, exceptions, waiting periods, reductions, limitations, and terms for keeping them in force. Please contact MetLife or your plan administrator for complete details. No benefits under MN PFML are payable for: (1) a period of leave occurring before the employee's insurance takes effect or commencing after the employee's insurance ends; (2) more than one qualifying reason for any one segment of time; (3) any portion of a typical workweek that occurs before the effective data of a benefit account; that the applicant fails or refuses to provide information on an issue of ineligibility required under the Act; or for which the applicant worked for pay; (4) any portion of a week in which the applicant is receiving or has received compensation for loss of wages equal to or in excess of the applicant's weekly MN PFML benefit amount under the workers' compensation law of Minnesota or any other state or similar federal law, except for pending workers' compensation claims; (5) any week the applicant is receiving, has received, or will receive separation pay, severance pay, bonus pay, or any other payments paid by an employer because of, upon, or after separation from employment; (6) any week the applicant is receiving, has received, or has filed for primary Social Security disability benefits, except under certain circumstances described in the Act; (7) any week the applicant is a seasonal employee as defined in the Act. The MN PFML policy is conditionally renewable and shall automatically renew on each Policy Anniversary with continued payment of premium. The Policyholder or MetLife may cancel the policy by giving written notice as stated in the policy. Other limitations or exclusions to the coverage may apply. Please review the Certificate of Insurance/Policy for specific details or contact your benefits administrator with any questions. A more complete description of the benefits provisions, conditions, limitations, and exclusions will be included in the Certificate of Insurance/Policy. If any discrepancies exist between this information and the legal plan documents, the legal plan documents will govern. The information presented in this proposal is not legal advice and should not be relied upon or construed as legal advice. It is not permissible for MetLife, its employees or agents to give legal advice. The information in this proposal is for general informational purposes only and does not purport to be complete or to cover every situation. You must consult with your own legal advisors to determine how these laws will affect you. MetLife's insured policy will align with the following summary of MN PFML provisions under § 19.268B.10 Substitution of a Private Plan. Please note, private plans can offer equal or better benefit plans than the state minimums described below. Private plans Subd. 2. Private plan requirements; family and medical benefit program. The commissioner, in consultation with the commissioner of commerce, must approve an application for private provision of the benefit program if the commissioner determines: (1) all of the employees of the employer are to be covered under the provisions of the employer plan; (2) eligibility requirements for benefits and leave are no more restrictive than as provided under this chapter; (3) the weekly benefits payable under the private plan for any week are at least equal to the weekly benefit amount payable under this chapter; (4) the total number of weeks for which benefits are payable under the private plan is at least equal to the total number of weeks for which benefits would have been payable under this chapter; (5) no greater amount is required to be paid by employees toward the cost of benefits under the employer plan than by this chapter; (6) wage replacement benefits are stated in the plan separately and distinctly from other benefits; (7) the private plan will provide benefits and leave for the employee's serious health condition or medical care related to pregnancy, the family member's serious health condition, bonding with a child, qualifying exigency, and/or safety leave event, for which benefits are payable, and leave provided, under this law; (8) the private plan will impose no additional condition or restriction on the use of medical benefits beyond those explicitly authorized by this chapter or regulations promulgated pursuant to this chapter; (9) the private plan will allow any employee covered under the private plan who is eligible to receive medical benefits under this chapter to receive medical benefits under the employer plan; and (10) coverage will continue under the private plan while an employee remains employed by the employer. Subd. 6. Private plan requirements; weekly benefit determination. For purposes of determining the family and medical benefit amount and duration under a private plan, the weekly benefit amount and duration shall be based on the employee's typical work week and wages earned with the employer at the time of an application for benefits. If an employer does not have complete base period wage detail information, the employer may accept an employee's certification of wage credits, based on the employee's records. Subd. 7. Use of private insurance products. Nothing in this section prohibits an employer from meeting the requirements of a private plan through a private insurance product. If the employer plan involves a private insurance product, that insurance product must be approved by the commissioner of commerce and be issued by an insurance company authorized to transact insurance in this state. Subd. 8. An employer with an approved private plan is responsible for a private plan approval and oversight fee equal to $250 for employers with fewer than 50 employees, $500 for employers with 50 to 499 employees, and $1,000 for employers with 500 or more employees. The employer must pay this fee (1) upon initial application for private plan approval, and (2) any time the employer applies to amend the private plan. The commissioner must review and report on the adequacy of this fee to cover private plan administrative costs annually beginning January 1, 2027, as part of the annual report established in section 268B.25. Subd. 9. Plan duration. A private plan under this section must be in effect for a period of at least one year and, thereafter, continuously unless the commissioner finds that the employer has given notice of withdrawal from the plan in a manner specified by the commissioner in this section or rule. The plan may be withdrawn by the employer within 30 days of the effective date of any law increasing the benefit amounts or within 30 days of the date of any change in the rate of premiums. If the plan is not withdrawn, it must be administered to provide the increased benefit amount or change in the rate of the employee's premium on the date of the increase or change. Subd. 10. Employer reimbursement. If an employer meeting the requirements of a private plan through an insurance product under subdivision 6 has made advance payments of benefits due under this chapter or has made payments to an employee in like manner as wages during any period of family or medical leave for which the employee is entitled to the benefits provided by this chapter, the employer is entitled to be reimbursed by the carrier or third party administrator out of any benefits due or to become due for the family or medical leave, if the claim for reimbursement is filed with the carrier prior to payment of the benefits by the carrier. Subd. 11. Appeals. (a) An employer may appeal any adverse action regarding that employer's application for private provision of the medical benefit or family benefit program, in a manner specified by the commissioner. (b) An employee covered under a private plan has the same right to appeal to the state under section 268B.04, subdivision 7, as any other employee. An employee covered under a private plan has the right to request reconsideration of a decision under a private plan made by an insurer, private plan administrator, or employer prior to exercising appeal rights under section 268B.04. Subd. 12. Employees no longer covered. (a) An employee is no longer covered by an approved private plan if a leave under this chapter occurs after the employment relationship with the private plan employer ends, or if the commissioner revokes the approval of the private plan. (b) An employee no longer covered by an approved private plan is, if otherwise eligible, immediately entitled to benefits under this chapter to the same extent as though there had been no approval of the private plan. Subd. 13. Posting of notice regarding private plan. An employer with a private plan must provide a notice prepared by or approved by the L4511622[exp0527][All States and][All Territories] © 2025 MetLife Services and Solutions, LLC Page 2 of 3 124 commissioner regarding the private plan consistent with section 268B.26. 125 WILLA! SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 11.a October 7, 2025 Lower MN River Watershed District - City Priorities Alex Jordan, City Engineer Action to be considered: Discussion Only Motion Type: Informational only Background: The Lower Minnesota River Watershed District's (LMRWD) Management Plan expires in 2028 and the district is beginning the process of updating the plan. As part of this update, the district is requesting input from its partner agencies, including summaries of their relevant water management goals and input on local water -related issues and programs. City staff will provide an overview of the Watershed Management Plan and recommendations to submit to the watershed relating to the City of Shakopee. Input from Council on these recommendations is being requested to ensure Shakopee's priorities are accurately shared with the district. Recommendation: None Budget Impact: None Attachments: Lower MN River Watershed District - City Priorities - For Meeting.pdf 126 Lower Minnesota R a) 4-0 co V � O_ a -J c t • a_ CU Q C aU o a) cu c u c -O Q a--+ a� ^^ a) LMR Watershed Di C •v)O C `�' ra . V) C aj CU % O i a) •� CD 00 vi U v - • 4--,a) E CD a.) CO 4-J 1M D > a--+ J a--+ 4J V — ro (t a) O s‘113 v) CU•4J N p (1)0 _ .V Q a+ N a373 a(0% C 0 vi � }' p O O •� _- O a)V CL Q V a.., C a) a) • +a L S +-+ c > ate) , �!) O " - .- V▪ ) 1J � p V I—jV N sCU CL CL w ria cu 4-4 16 zoocz . . . ocated within District V) in LWRWD (outside of FEMA/HVRA) Q J u . . LMRWD Watershed Management Plan v) a) V v) O Q ail 22 ra " V C QJ c E 'E 00 ._ O1 O C N ro _0 E N Zr) O (13 NI O 4J C V 'v •v) Q0 • vi Q X N O O as ro i i (13 ^^ O • • • v) O 4J C a) a) as as -0 O c > O) ca O • E c zri O E dJ • N E 43 to pc, aJ V Q a) 4 • IL ca ca 03 a O V O .02 E 45, ,uro ^ V O v) Q • • O 0 O N (J =—' 0 Q 0 aJ (a ca a) a) c cc a) 75 ate`, - N co ro 73 .� c C 0- s o v, `^ • - V .� q- 0 O D _O v9 .3 C I W LL . v) > L.L • • • • ity/nutrient remova V'1 a) rJ \ c/') ' E u 4-iu g rf. L_ O `~ Q ,7, -I--, 4 co O O E O 0 +� Q +_+ r. c 2 O cn -+7, ti)o ≥ a c C CO 2 -O •I' CU N Vi E co ▪ rc5 2 ▪ 4 O CU C (1) O O sra s a3 a--- c V a) a) + CU ro cn a) O s a) •� � Lu" t 8 cn E -J ate -+o u co ro O4 2 ,,,c O 4U •c c c °' CC 'Lz13 O �4-0 >O N O V V ate-+ Q i E a--► a-+ C E 2 0 0 0 r Limit public z� z P Z5;:. Z V P W Eci) Recommendations to Submit City's Recommended Priorities O1 C e C LL N Ca m +a 75 -0 +a Q a D O ca u v .ro - OO 73 O }, C a) GJ • E o D •- ._v) = a O cu t5 E a, c ii) o_ 73a, t +_► V' to c O cn V E (a ol (O i 75 = o �.cmcs a Ln .—DI q - C L) a O ._ -1—i 4J 3 (C5ti) 4J C N O = C 0 V•ro ii Z LL • • • • • zI 772 Z k z Z5 zEP w w cn • 4-) CU a WILLA! SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 12.a October 7, 2025 City Bill List Becky Smith, Accounting Specialist Action to be considered: Review of City Bill List Motion Type: Informational only Background: The City Bill has been provided to the City Council. Recommendation: Review of City Bill List Budget Impact: N/A Attachments: 135 WI"LAI SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 12.b October 7, 2025 News and Announcements Rick Parsons Action to be considered: No action, item is informational only. Motion Type: Informational only Background: Announcements and Upcoming Events: - Fall Clean -Up Day • Saturday, October 18, from 7:30 am - 11:30 am at the Public Work's Facility - Fall Yard Waste Drop -Off • Dakota Prairie Composting is offering free fall yard waste drop-off from October 1 - 31, 2025. Drop off your yard waste at 12386 Chestnut Blvd. Shakopee residents must show ID. O Monday - Thursday: 7 am - 7 pm o Friday: 7 am - 5 pm O Saturday: 8 am - 2 pm o Sunday: Closed - Spooky Family Fun • Saturday, October 25, 2025, from 4:00 - 7:00 pm at Huber Park. Join us for our annual Spooky Family Fun event! Games, booths, prizes, animals, food trucks, and CANDY! No registration is required for this free event. We'll see you there! Recommendation: Please review the information on upcoming news and announcements. Budget Impact: N/A. 136 Attachments: 137 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 14.a October 7, 2025 City Administrator Performance Review William Reynolds, City Administrator Action to be considered: Conduct an annual performance review of the City Administrator in closed session, pursuant to Minnesota Statutes 13D.05, subd. 3. Motion Type: Simple Majority Background: The City Council will meet in closed session for the purpose of reviewing the City Administrator's performance. The City Council is authorized to hold a closed session for this purpose my Minnesota Statutes 13D.05; subd. 3. Recommendation: Conduct an annual performance review of the City Administrator in closed session, pursuant to Minnesota Statutes 13D.05, subd. 3. Budget Impact: N/A Attachments: 138