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HomeMy WebLinkAbout5. Update of FY 04-05 Goals and Objectives #s- City of Shakopee 2004-2006 Goals and Action April 3, 2004 Plans Revision: October 26. 2004 Action Steps Parties Responsible Target Dates Progress Check (Revised 9/30/04) 1) Identify & implement additional mechanisms to limit & CD/Ping. Staff Present by 9/30/04 The City Council has adopted the Comprehensive Plan Update, which constrain development so that long-range planning can take identifies specific MUSA staging areas that the City's Planning staff is using place. to provide guidance to the development community. The Council has contracted with Anne Carroll as a consultant for the strategic visioning process. A number of community meetings have been held to discuss this, as well as other issues. Need discussion on this. Note that It seems to conflict with portions of Goal#3. Should #3 be the hiqhest priority? Target Dates 1) Adopt '05 budget, maintaining stable tax rate. Finance Sept. 2004 Preliminary budget and levy amount set for FY 05. Council may choose to schedule workshops prior to the Truth in Taxation hearings if there is a desire to reduce the amount of the levy. ~_~______________~~_~~__~__~___~u_______ ------- -- m _______~~_______~___~______u___________________~______-~-- Pumose~ofthe 1 0/26/04 workshop is to discuss. Need to be conscious of reliance on level of development fees. 2) Maintain policy of development funded infrastructure Finance w/Eng & CD Support Ongoing expansion (Review Plans & Specs) 3) Maintain an affordable debt service. (CIP) Finance Ongoing No change in policy since April workshop. The most significant challenge appears to be funding park land acquisition, park projects, and community center expansion. 4) Adopt charges and fees to recover the cost of providing Finance By Oct, 2004 current/future services and infrastructure. 5) Continue effort to grow and diversify commercial & Econ. Development Ongoing, but tied to results of Is there a need or desire to provide economic incentives? industrial tax base. Visioning Target Dates 1) Prioritize services & set measurable goals. Community All Sept., 2004 Budget process helps sets priorities, but measurement of services in needs analysis (Community Survey) may be considered. budget process is lacking. 2) Conduct a needs analysis. (Staffing, programs, Admin/Finance/All July, 2005 No progress. resources approximate budget $10,000) Will help to , establish priorities 3) Identify & seek funding. All Ongoing (by 9/04 for FY 05) No progress $10.000 for survey to be provided in FY 05 budaet. 4) Invest in people: provide training, equipment, & Dept Heads/Council Sept, 2004 Each department continues to invest in jOb and leadership training leadership opportunities for their individual staff members 5) Hire well-qualified candidates, & prepare them for future Dept Heads/Council Ongoing leadership. Action Steps Progress Check 1) Develop Partnerships with Townships, Private Sector, Council/PRF Director Ongoing Partnerships have been developed or continue to be discussed in DNR, County connection with several possible park developments including Huber Park, Quarry Lake Reuse Project, the Shutrop Property, and the future ISO 720 high school site. 2) Identify future locations for acquisitions. PRF Director/CD Dir. Phase 1 - 7/04 The Parks and Recreation Advisory Board and City Council reviewed potential acquisition sites and recommended a priority acquisition site, the Shutrop property. Recommendthat a workshop be scheduled in mid-Novemeber (perhaps with sian discussion) to review specific park options. None of the anticipatedpark acquisition or developments will impactihe FY 05 operatinab budaet. 3) Identify funding. PRF Dir./Finance Dir. July, 2004 In progress. Council appointed Clr. Lehman and staff to develop creative funding options. Several options are being explored. 4) Amend park ordinance - cash/land scenario/dedication PRF Director July, 2004 Text amendment recommendation will be forwarded to Planning fees up front. Commission for their October 21 meeting. 5) Update Park Master Plan - Future Growth/Long Term CD and PRF Dir. Dee, 2004 Start of this update has been delayed to allow completion of the surface Plan Early 2005 water management and transportation updates. Will be working through the rest of 2004 to develop a request for proposal and secure a consultant, if necessary, to assist in the completion of this update. Staff has been authorized to do distribute a Request for Proposal; that is currently beina drafted 6) Work with developers to construct parks when landlcash PRF/PRAB Ongoing Church Addition and Valley Creek Crossing developments will have parks scenario is appropriate. constructed with development. Discussion on Countryside continues. Action Steps Parties Responsible Target Dates Progress Check 1) Develop an update of 04 Goal Setting Process. Mayor July, 2004 Recommend that Council be updated monthly. 2) Continue enhancement of City WEB page, along w/e- Asst. to CA July, 2004 Vacancy of Assistant to the City Administrator will impede faster progress, commerce, interaction capabilities, and links to Shakopee but development continues with existing staff. Valley News. Will need consultant work to aet this launched by November. Updatina will require staff time; need to discuss this position. vS.the desire to reduce the budaet. o Co #~ --- UPDATES IN BOLD.............. , .i 3) Increase National Night Out events with participation of Police August, 2004 City Council, City Staff and members of the Police Department and Council/Dept. staff. Crime Prevention Board members, had excellent participation in this year's National Night Out event. There were 49 parties in 2004, compared to 32 in 2003, a significant increase. 4) Enhance current information dissemination. Asst. to CA Ongoing 5) Utilize Neighbor Watch to develop recruitment Police Ongoing Council, staff and Crime Prevention Board members utilized opportunities for citizen involvement, increase Neighborhood Watch as part of the National Night Out events to communication. distribute information and provide opportunities for citizen involvement in the community visioning process. The 2005 budget requests for Fire and Police Departments includes Community Emergency Response Team (C.E.R.T.). Action Steps Parties Responsible Target Dates 1) Complete Transportation Component of Comp Plan. CD/Plng/Eng Oct., 2004 The initial draft has been completed byWSB, and will be refined based on November, 2004 population and household projections being provided by planning staff during the week of September 27,2004 2) Complete Scott County Joint Transit Study CD/Plng/Eng Jan., 2005 The study is underway, and on track for completion as planned in the Draft due in Nov., 2004. D t spring of 2005. In addition, a joint marketing committee, which the City's complete in SprinQ, 2005. ue 0 CD director chairs, has been established 3) Identify additional transportation funding sources Plng/Eng. Ongoing Continue communication with MnDOT, consultants on obtaining funding for (State/Federal/Other Sources) projects such as Federal TEA-21. 4) Plans and Partnerships - Regional Trails Eng/PRF Ongoing Work with Scott County and Three Rivers Park District. 5) Identify additional MSAS Designations Engineering Ongoing Yearly updating of mileageto maximize needs allocation. 6) Implement expanded local bus circulators Planning July, 2004 SeNice was implemented on June 7, 2004, and revisions will be implemented on October 4, 2004. Initial ridership numbers were very good. 1) Confirm a unified municipal imagelidentity (WEB, print., Council/Adm. July, 2004 No progress on city-wide effort to date. However, Parks and vehicles, transit. Recreation Advisory Board is working on park naming policy and signage will follow. Needs discussion bv Council 2) Construct key entrances/corridors, ID'd by landscape, CD/Ping Tied to Budget $25,000 provided in the 2005 preliminary budget.. monuments, etc. Eliminated in the budqet adopted in Sept. Could be provided in one-time money. Are these a hiqher priority than completion of lamer pro;ects like Huber Park? 3) Explore partnerships w/County & MnDOT to upgrade Eng/Plng Ongoing No progress to date. highway corridor appearance (CSAH 101, 69, 17, 83, 169) 4) Overlay district for DT/1st Avenue Ping July, 2007 Planning staff has collected a number of samples of such ordinances, and is examining them before coming forward with a specific proposal for Planning Commission and City Council consideration. 5) Open up/better utilize Huber Park river vistas and PRAB/PRF Dec,2005 Concept desiqn approved. access. 6) Develop architectural controls, and incentives that Econ Devel/Plng July, 2005 Will include input from Historic Preservation qrou/J encourage use of design/materials for "Old Shakopee". Progress Check 1) Share the vision back to the entire community, and Mayor/Admin Post-Adoption Currently in the community conversation stage. develop support for the vision. 2) Develop action plans as part of Visioning Process. Admin/Ping. By end of '05 Visioning process has not reached this stage yet. 3) Amend comprehensive plan(s) to be consistent with the CD/Ping. Mid '06 The Visioning Process has not reached the stage where specific changes vision. to the Comprehensive Plan are suggested or dictated. 4) Amend regulations/official controls regarding cost and CD/Ping w Eng Mid '07 quality of developments. Dee, 2004 Computer programs for pavement, sower & signs need to be installed, data entered for management of infrastructure. Transfer of data to be done this winter. Computer proGrams are UP and runninG. BuildinG maintenance svstems have been completed for all buildinG except the Librarv. 2) Develop Maintenance Program for recreational PW/PRF Dee, 2004 Review of potential software programs to be done this winter. infrastructure (playground, trails, park fields) UpdatinG policies for infrastructure this Winter. 3) Examine annual appropriations for road, recreation, and PW/PRF Sept, 2004 Will occur this winter. building maintenance. collaboration wlTownships, SMSC, Council/All Ongoing Mayor has made preliminary contact with SMSC, and staff continues to work with SMSC staff on engineering issues. Staff attends weekly meetings on high school construction. Clr. Menden is liaison to the School Board. Jackson and Louisville Township Boards met with Council in August to discuss annual budget, the first that that has happened in 3 years. 2) Expand relationship w/MnDOT. (CR 69, Cty 21, PRF/Eng/CD/Admin Ongoing Community Development Director, along with Public Works Director Parcel 75, River Bridge, New TH 41) continues to participate with MNDOT in the TH 41 T AC process, the County CR 21 beinq examined bv the Technical Evaluation with CSAH 21 and other issues and projects. Parks, Recreation & Facilities Director continues to work with MNDOT on Holmes Street Bridge and Committee. Parcel 75. PRF Director is workinq with MNDOT on some excess 169 parcels. And the downtown bridqe. 3) Enhance & collaborate SPUC relationship, services, Admin/Eng/Plng Ongoing Need to re-implement monthly meetings with SPUC and city staffs. communication 4) Expand relationships with SCALE, Mutual Aid, PW joint Admin/Police/PW Ongoing Participation by Mayor, Clr. Helkamp, and City Administrator has improved powers, and other jurisdictions. partnership with SCALE participants. 5) Expand communication relations w/Chaska, Eden Admin/Parks/CD Ongoing No progress. Prairie, Chaska (River, Trails, Transit, etc.) Action Steps Parties Responsible 1) Enhance fire and crime prevention efforts, utilizing Fire/Police Ongoing Each Department continues to enhance Fire and Crime Prevention existing avenues of communication (I.e. Neighborhood efforts, utilizing current communications (newspaper, etc.), to educate Watch), to educate community members in fire and crime community members in Fire and Crime Prevention activities. In prevention activities. addition, the 2005 Fire and Police Department budgets include additional opportunities for the Community Emergency Response Teams (C.E.R.T.), for disaster planning and recovery. 2) Continue to provide the necessary training, equipment Fire/Police Ongoing The 2005 Fire and Police Department budgets include necessary and technology for effective fire, police and EMS service. funding for training, equipment, vehicles, and technology. 3) Continue to seek alternative service delivery systems, Fire/Police Ongoing In September 2004, the City Council approved the School Resource such as bike patrol and school resource officers. Officer and D.A.R.E. Agreements. 4) Develop a joint training facility for fire and police Adm/Police SCALE Schedule City Administrator and Clr. Helkamp serve on SCALE joint training facility services. steering committee. Feasibility report expected by end of 2004. 5) Continue to hire skilled staff, in the appropriate numbers, Council/Admin/Fire/ Police . Sept, 2004 Fire and Police Department's 2005 budgets include recommended that are required to meet fire and police service demands. staffing levels to maintain appropriate service levels for fire and police services. 6) Continue to work in partnership with other agencies and Fire/Police/Admin Ongoing Members of the Police Department continue to work in partnership businesses to enhance safety at community events and with agencies and businesses. We have been very active at the entertainment sites, including the Community Center, Community Center with a visible presence. We continue to work with Valleyfair, and Canterbury Park & Racetrack. VaIleyfair and Canterbury Park Racetrack and Cardclub through our existing partnerships.