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Home My WebLink About15.A.3. Order Feasibility Report for the 2005 Reconstruction Project-Res. No. 6147 -..._- -. - i I ! IS f7J3r CITY OF SHAKOPEE ------....,--.--..- Memorandum CONSENT TO: Mayor & City Council Mark McNeill, City Administrator FROM: Jeff Weyandt, Assistant City Engineer SUBJECT: Ordering Feasibility Report for 2005 Street Reconstruction Project DATE: November 16, 2004 INTRODUCTION: Attached is Resolution No. 6147, which orders the feasibility report to be prepared for the following streets: . Dakota Street, 3rd A venue to Milwaukee Manor . Sommerville Street, 4th Avenue to 5th Avenue, 6th Avenue to Shakopee Avenue . Apgar Street, 10th Avenue to Meadows North . Scott Street, 10th A venue to Meadows North . Atwood Street, 10th Avenue to Meadows North . Fuller Street, sth Avenue to 10th Avenue . Main Street, Shakopee A venue to 10th Avenue BACKGROUND: The City Council of Shakopee has reviewed the proposed 2005-2009 Capital Improvement Program which includes street reconstruction projects on the streets listed above. Attached is a map showing the proposed study area for the 2005 Street Reconstruction Project. In the feasibility report, staff will investigate street reconstruction along with utility replacement. In order to reconstruct these streets during the summer months of the 2005 construction season, the feasibility report should be authorized at this time If Council authorizes the feasibility report to be prepared for the proposed street reconstruction, at this time, staff would also request authorization to have the preliminary design surveying work performed to assist in determining costs of the feasibility report. Performing the survey work in the fall months for the winter work is more cost effective and the data is more accurate. If the project is not approved later on, the survey data can be saved for when the street reconstruction project is approved. Surveying quotes were received from all three City municipal consultants. Based on the quotes received, we recommend awarding the survey work for this project to Bonestroo Rosene Anderlik & Associates. The survey quote from Bonestroo Rosene Anderlik & Associates, Inc. is attached to this memo. Also, staff would request authorization to solicit quotes for soil investigation work to assist in the feasibility report. ALTERNATIVES: 1. Adopt Resolution No. 6147. 2. Deny Resolution No. 6147. 3. Table for additional information. 4. Move the appropriate City officials to execute a consultant extension agreement with Bonestroo Rosene Anderlik & Associates, Inc. for surveying services for the proposed 2005 Street Reconstruction Project in an amount not-to-exceed $7,850.00. 5. Do no authorize the surveying services from Bonestroo Rosene Anderlik & Associates, Inc. on this proj ect. 6. Move to authorize staff to solicit quotes for soil investigation work for the 2005 Street Reconstruction Project. 7. Do not authorize staffto solicit quotes for soil investigation work. RECOMMENDATION: Staff recommends Alternative No.1, No.4 and No. 6 so that the proposed street reconstruction project feasibility study can be initiated for possible construction. ACTION REQUESTED: 1. Offer Resolution No. 6147, A Resolution Ordering a Feasibility Report for the 2005 Street Reconstruction Project and move its adoption. 2. Move the appropriate City officials to execute a consultant extension agreement with Bonestroo Rosene Anderlik & Associates, Inc. for surveying services for the proposed 2005 Street Reconstruction Project in an amount not-to-exceed $7,850.00. 3. Move the appropriate City staff to solicit quotes for soil investigation work for the 2005 Street Reconstruction Project. 8*~ Jeff Weyandt Assistant City Engineer JW/pmp ENGRl2005PROJECT/20<i5RECONfWORDlMEM06147 RESOLUTION NO. 6147 A Resolution Ordering The Preparation Of A Report On An Improvement To The 2005 Street Reconstruction Project WHEREAS, it is proposed to improve Dakota Street, 3rd Avenue to Milwaukee Manor; Sommerville Street, 4th Avenue to 5th Avenue and 6th Avenue to Shakopee Avenue; Apgar Street, 10th Avenue to Meadows North; Scott Street, 10th Avenue to Meadows North; Atwood Street, 10th Avenue to Meadows North; Fuller Street, 8th Avenue to 10th Avenue; and Main Street, Shakopee A venue to 10th A venue by reconstruction of sanitary sewer, watermain, storm sewer, concrete curb & gutter, aggregate, bituminous paving and all appurtenant work and to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF. THE CITY OF SHAKOPEE, MINNESOTA, that the proposed improvement be referred to Bruce Loney, Public Works Director, for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 2004. Mayor ofthe City of Shakopee ATTEST: City Clerk rovement Pro ram 2005 - 2009 Project Manager Project Title: Total Project Cost: Bruce Lone 2005 Street Reconstruction Pro ram $950,000 A. Ex enditure Items: 2005 2006 2007 2008 2009 Land & ROW Construction 900,000 Improvements Engineering/Admin. 250,000 Total 1,150,000 - - - - - B. Fundin Source: General Fund Capital Improvement Funds Park Reserve Fund Grants (specify) Donations (specify) 125,000 (SPUC) State Aid Assessments 225,000 Sanitary Sewer Fund-Base 200,000 Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base 50,000 Storm Drainage Fund-Trunk Tax Levy 550,000 Total 1,150,000 - - - - - Description: Street, Sanitary Sewer, & Watermain reconstruction: Dakota Street - 3rd Avenue to Milwaukee Manor Sommerville Street - 4th Ave. to 5th Ave., 6th Ave. to Shakopee Ave. Apgar Street - 10th Avenue to Meadows North Scott Street - 10th Avenue to Meadows North Atwood Street - 10th Avenue to Meadows North Fuller Street - 8th Avenue to 10th Avenue Main Street - 10th Avenue to Shakopee Avenue Justification: To continue with the rehabilitation of the City's infrastructure in the older sections of the community. Other Comments: Operatina Costs: n Bonestroo 2335 West Highway 36 . 5t, Paul, MN 55113 Rosene Office: 651-636-4600 · Fax: 651-636-1311 i\i1 Anderlik & www.bonestroo,com Associates Engineers & Architects October 28, 2004 Mr. Jeff Weyandt City of Shakopee 129 Holmes Street South Shakopee,~ 55379 Re: 2005 Street Reconstruction Project - Surveying proposal City of Shakopee File No. 77-04-000 Dear Mr. Weyandt: According to our Agreement for Professional Services within the City of Shakopee and Section C-2, this extension agreement is written to provide design and construction surveying services for the above-referenced project. We are proposing to complete the work as detailed on the attached scope of services, Exhibit A. Design surveying services will be completed on a cost-reimbursable basis as necessary in accordance with our attached current fee schedule. Pete Eckert, our senior crew chief who works in the Chaska and Carver area, would be working on the project. Pete has recently worked with City Staff on the West River futerceptor Improvements constructed this summer. We propose to conduct the work on an hourly basis with an estimated fee of$6,500 and a fee not-to-exceed of$7,850. The fee not-to-exceed is based upon 60 hours of a two-person survey crew time and 6 hours of a senior draftsperson time. It is our understanding that the scope of construction surveying services is still being determined by City Staff. We have not finalized our 2005 current fee schedule with the City of Shakopee at this time; however we anticipate the rates will increase in the 2 to 3 percent range. Based on this increase, a two-person survey crew would range from $126.50 to $128 per hour in 2005 for construction staking. The City of Shakopee agrees to reimburse Bonestroo & Associates for these services in accordance with Section IV of the Agreement for Professional Services. If this agreement meets with you approval, please sign below and return on copy to our office. y o.~rs very truly, V)~- (J. ;!}~ DanD. Boyum s 5t. Paul, St. Cloud, Rochester, Willmar, MN · Milwaukee, WI · Chicago, IL Affirmative ActioniEqual Opportunity Employer and Employee Owned 2005 Street Reconstruction Project - Surveying proposal October 28,2004 City of Shako pee File No. 77-04-000 City Administrator City Clerk Mayor Date Exhibit A 2005 Street Reconstruction Project Shakopee Project No. File No. 77-04-000 SCOPE OF SERVICES . Design Surveying - Bonestroo & Associates will provide a full time survey crew to do all topographical survey of the project area identified in the letter dated October 19, 2004 prior to snowfall. We can begin work on this project immediately after authorized. The project area extends 10 feet beyond the right-of-way of the project streets, and the survey shots will include: 1. Shots at all match in points 2. Shots to establish existing vertical and horizontal alignment 3. Property irons to establish existing right-of-way 4. Cross sections every 50 feet 5. Manhole reports including pipe sizes and inverts Bonestroo & Associates will submit the existing topography to the City in a form capable of being opened in AutoCAD 2000 or whatever version the City has of AutoCAD at that time. We will have a senior draftsperson review the survey data and make any corrections in line work before it is forwarded to the City. . Construction Staking - Bonestroo & Associates will provide a full time survey crew to do all construction staking for this proj ect for work yet to be determined. Our crews will coordinate with the on site City inspector to insure that construction staking operations are conducted in a timely and efficient manner. Staking will be performed as detailed in the City prepared Proj ect Manual and Plans. 2004 RATE SCHEDULE (Municipal) Classitication lQM ChI!. 2004 Senior Principal $ 105.00 M $ 115.00 2% M 2% $ 107.00 - $ 117,00 Principal I Senior Project Manager $ 10 LOO M $ II kOO 2% - 3% $103.00 - $ 11400 Specialist'" $ 90,00 - $ 150,00 2% - 0% $ 92.00 - $ 150,00 Project Manager I Planner $ 96.00 - $ 106,00 2% M 3% $ 9800 . 5109,00 Registered Engineer/Architect/Landscape Architect I Sr GIS Designer $ 84.00 M $ 96,00 2% - 2% $ 86.00 . $ 98.00 Project Engineer/Architect/ScientistlLandscape Architect $ 74.00 - $ 85,,00 2% M 2% $ 75,00 - $ 87,00 GIS Designer I Senior Designer $ 71.00 M $ 80,00 2% - 4% S 12.00 - $ 83.00 Graduate Engineer/ Architect/Scientist/Landscape Architect $ 69,00 - $ 78,00 2% - 3% $ 7000 - $ 80,00 Senior Draftsperson $ 59.00 . S 73.00 2% - 3% $ 60,00 . 5 75 00 Draftsperson $ 55.00 . $ 67.00 2% - 3% $ 56.00 M $ 69,00 Project Technician $ 38..00 - $ 44.00 2% - 3% $ 39,00 - $ 45,00 Senior Field Supervisor $ 76.00 - $ 87,00 3% - 6% $ 78.00 - $ 92,00 Field Supervisor I Senior Crew Chief $ 67.00 - $ 80.00 3% -6% S 69.00 - $ 85.00 Senior Inspector $ 60,00 - $ 74.00 2% - 4% $ 61.00 - S 77. 00 Inspector I Crew Chief I Senior Technician $ 56,00 - $ 69,00 2% - 3% $ 57 00 - $ 71 no Technician $ 38.00 - $ 54.00 2% - 3% $ 39.00 - $ 56.00 Two Person Survey Crew == 9124 per hour '" Specialist: Experts in highly technical disciplines. These rates are adjusted annually in accordance with the normal review procedures of Bonestroo, Rosene, Anderlik and Associutes, Inc, City of Shako pee 2004 INDIVIDUAL RATES Individual Classification 2004 Dan Boyum Project Manager 598.00 Angeln Popenhagen Project Manager $98 00 Mike Hirsch Senior Field Supervisor $85 00 Peter Eckert Senior Crew Chief $85.00 Randy Herter Senior Draftsperson $68.00 City of Shako pee