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December 01, 2020 - Council Packet
FE. Shakopee City Council December 1, 2020 7:00 PM City Hall, 485 Gorman St. Vision: Shakopee is a place where people want to be! A distinctive river town, with a multitude of business, cultural and recreational opportunities in a safe, welcoming and attractive environment for residents and visitors. Mission: Our mission is to deliver high quality services essential to maintaining a safe and sustainable community. We commit to doing this cost-effectively, with integrity and transparency. Key strategies: 1. Financial stability 2. Enhancing community strengths 3. Effective public services 4. Communication Mayor Bill Mars presiding 1. Roll Call 2. Pledge of Allegiance 3. Approval of Agenda 4. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) A. Administration *4. A.1. *City Council Minutes B. Planning and Development *4. B.1. *Lewis Street Parking Lot Closure for Dec 5 for Chamber of Commerce C. Police *4. C.1. *Declaration of Surplus Property *4. C.2. *Surplus Property D. Public Works and Engineering *4. D.1. *Accept Final Work for the Reroute Stormwater to Protect Historic Sites Page 1 of 333 Project *4. D.2. *Preapproved Professional Engineering Consulting Firms *4. D.3. *Lot A - Drainage and Utility Easement *4. D.4. *Memorial Park Bridge & Trail Project 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. 6. Business removed from consent will be discussed at this time 7. Public Hearings 7.A. 2021 Budget & Property Tax Levy Public Meeting and Presentation 8. Recess for Economic Development Authority Meeting 9. Reconvene 10. General Business A. Administration 10. A.1. Remote Work Policy B. Public Works and Engineering 10. B.1. Professional Service Agreements with AE2S for Design Services for Stormwater Improvement Projects 11. Reports 11.A.City Bill List 11.B.Liaison & Administration Reports 12. Other Business 13. Adjournment to Tuesday, December 15, 2020 at 7 p.m. Page 2 of 333 *4.A.1. Shakopee City Council December 1, 2020 FROM: Lori J. Hensen, City Clerk TO: Mayor and Council Members Subj ect: City Council meeting minutes of November 17, 2020. Policy/Action Requested: Approve the meeting minutes of November 17, 2020. Recommendation: Approve the above action as requested. Discussion: Budget Impact: ATTACHMENTS: a November 17, 2020 Page 3 of 333 Shakopee City Council Minutes November 17, 2020 7:00 PM City Hall, 485 Gorman St. Mayor Bill Mars presiding 1. Roll Call Present: Mayor Bill Mars Present by Video: Councilmembers Jody Brennan, Matt Lehman, Angelica Contreras Absent: Councilmember Jay Whiting Staff Present: City Administrator Bill Reynolds, Planning/Development Director Michael Kerski, Finance Director Nate Reinhardt Staff Present by Video: City Attorney Jim Thomson, City Engineer/Public Works Director Steve Lillehaug, City Clerk Lori Hensen, Park/Recreation Director Jay Tobin, Communications Manager Kristin Doran 2. Pledge of Allegiance 3. Special Presentation 3.A. 2020 Show Off Shakopee Winners Kristin Doran presented the winners of the Show Off Shakopee Winners. 4. Approval of Agenda Councilmember Jody Brennan made a motion to approve the agenda, seconded by Councilmember Angelica Contreras and the motion passed. 4-0 5. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Page 4 of 433 Lehman removed 5.A.2. and 5.B.2. from consent agenda for further discussion. Councilmember Matt Lehman made a motion to approve the modified consent agenda, seconded by Councilmember Jody Brennan and the motion passed. 4-0 A. Administration *5. A.1. *City Council Minutes Approve the meeting minutes of November 4, 2020. (Motion was approved under consent agenda.) *5. A.2. *Metro Cities 2021 Draft Legislative Policy Positions Councilmember Jody Brennan made a motion to approve as recommended by the Metro Cities Policy Adoption Study Committees and the Metro Cities Board of Directors, seconded by Councilmember Angelica Contreras and the motion passed. 3-1 Nays: Lehman B. Public Works and Engineering *5. B.1. *Right -of -Way and Drainage and Utility Easement Encroachment Agreement Approve right-of-way and drainage and utility encroachment agreement for 1631 Noric Street (PID 273901970). (Motion was approved under consent agenda.) *5. B.2. *Ridge Creek Park & PLOC Improvement Project Councilmember Angelica Contreras made a motion to adopt Resolution R2020-135, awarding a contract with base bid in the amount of $3,166,321.22 to Frattalone Companies, for the Ridge Creek Park and PLOC Improvement Project PR-19-001 keep the Ipe wood and the contingency in the amount of $320,000, seconded by Councilmember Jody Brennan and the motion passed. 4-0 6. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for Page S of 433 clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. 7. Business removed from consent will be discussed at this time See items 5.A.2. and 5.B.2. 8. General Business A. Administration 8. A.1. 2012A General Obligation Refunding Bonds - Pay-off Councilmember Jody Brennan made a motion to approve of Resolution No. 2020- 133, providing for the redemption and prepayment of the City of Shakopee's General Obligation Improvement Refunding Bonds, Series 2012A, seconded by Councilmember Angelica Contreras and the motion passed. 4-0 8. A.2. Monthly Financial Review- October 2020 Informational only 8. A.3. Amendments to the 2020 Budget Councilmember Angelica Contreras made a motion to approve 2020 budget amendments in accordance with the attached document titled "2020 Proposed Budget Amendments, seconded by Councilmember Matt Lehman and the motion passed. 4-0 8. A.4. Coronavirus Relief Fund Local Government Expenditure Report Councilmember Matt Lehman made a motion to approve of Resolution No. R2020- 134, Accepting CARES Act Funding Memo and Approving Final Coronavirus Relief Fund Local Government Expenditure Report, seconded by Councilmember Jody Brennan and the motion passed. 4-0 B. Fire 8. B.1. Shakopee Fire Depait 7ient Relief Association Bylaw Amendment Including a Pension Benefit Increase Request Councilmember Jody Brennan made a motion to adopt Resolution No. 2020-136, approving the amendment of the Shakopee Fire Department Relief Association Page 6 of 433 bylaws including a pension benefit increase, seconded by Councilmember Angelica Contreras and the motion passed. 4-0 C. Planning and Development 8. C.1. Adoption the NFPA 70 National Electrical Code 2020 Councilmember Angelica Contreras made a motion to adopt Resolution No. R2020- 138 Adopting the NFPA 70 National Electrical Code 2020 for the City of Shakopee, seconded by Councilmember Jody Brennan and the motion passed. 4-0 8. C.2. Canterbury Crossing: Planned Unit Development and Preliminary / Final Plat Councilmember Jody Brennan made a motion to adopt Ordinance No. 02020-013, the Canterbury Crossing Planned Unit Development and Resolution No. R2020-137, approving the preliminary / final plat of Canterbury Crossing, seconded by Councilmember Angelica Contreras and the motion passed. 4-0 9. Workshop 9.A. Review of Proposed 2021 Budget Informational only 10. Reports 10.ACity Bill List 10.B.Liaison & Administration Reports 11. Other Business 12. Adjournment to Tuesday, December 1, 2020 at 7 p.m. Councilmember Jody Brennan made a motion to adjourn to December 1, 2020 at 7:00 p.m., seconded by Councilmember Angelica Contreras and the motion passed. 4-0 Page 4 of 433 *4.B.1. Shakopee City Council December 1, 2020 FROM: Michael Kerski, Planning/Development Director TO: Mayor and Council Members Subj ect: Lewis Street Parking Lot Closure December 5th from 8AM until 5PM for Holiday Event Policy/Action Requested: Approve closure of Lewis Street Parking Lot on December 5th from 8AM until 5PM for Chamber of Commerce Holiday Event Recommendation: Approve closure Discussion: The Shakopee Chamber of Commerce has worked with the State of Minnesota to hold an event that meets the Governor's rules and recommendations. They will host a Holiday Market in the Lewis Street Parking Lot. There will be no picnic tables or places for people to eat at and people will stroll through the outdoor event. The Chamber has tried to come up with a creative way to replace the Holiday Parade and other events while still creating a safe environment for the community. Budget Impact: Page 8 of 333 *4.C.1. Shakopee City Council December 1, 2020 FROM: Elizabeth Carlson TO: Mayor and City Council Subj ect: Authorize Disposal of Surplus Property - Bikes/Miscellaneous (F) Policy/Action Requested: Approve to declare the listed property as surplus and authorize its disposal. Recommendation: Staff recommends that council declare listed property as surplus and authorize its disposal. Discussion: The Shakopee Police Department is requesting that the attached property list be declared surplus. The property has been in possession of the police department for several months and ownership cannot be determined. A list of the property was published in the Shakopee Valley News as required by City Code. Customarily, unclaimed property is sold through a public auction and bikes are auctioned at the City's Wheelies event. Property that the police department deems inappropriate for public auction is destroyed. Budget Impact: There is no impact on the police department budget. ATTACHMENTS: o Declaration of Surplus Property Page 9 of 333 December 1. 2020 0) Declaration of Pr To •L aJ 0 0 U 0 2 a) (1J (o U M c-I L1 O 0) a) c-I LID 0 Lfl c-I 0 0 aJ aJ 0 m 0 m z 0) 00 0) J _SNTCA08102423 a, CC 0) 00 m SNFSD12BN4985 Q o_ U z U O 12 (0 z a) m z 70 C O a) In C .^I C C O C C .0 _c O i t a) t M 00 00 aJ m Great Divide (0 0 (0 2 P8FU30439 0) m 0 0 z aJ m E E O L) Roadmaster M 0 M m LID 0) 0 O O IT b.0 0 ci- f z 0) U 0 V- 1 0) Q >- SNIDC08D49796 _GW669828 O O 2 0) C 0 0 ro C 3 c C (0 in C7 0) 0) 00 (o t U EA1 a U E O t 0) (0 cc z 0) > 17) M N N 0 00 (1) 0) 0) 99TD972791 U (a m 0 U x w O U30K22625 0) m 0 0 N 0) H SNFSD11KE9707 aJ m Granite Peak Roadmaster PALC07852 O N a a) O 0 _WSBC602039710H z 4- 4— n Ln M c-I N 0 0 N 0) >- a) Q.) Li 00 00 M (.1 0 GS120318816 Q o_ 0) U O (o J SNMNG10021016 0) 0A (a CC C t U NV349RHG0006 a- ) CC CT) (0 O z Wheelchair z a, cc 0 lD 00 N (0 (0 U To m m m m m m m m m m m m m m m m m m m m m m m m m O z z L a > z < U N 9 Men's watches CO L O 0 _Walkie Talkies z N LO '', 00 O '', N 01 '', L0 in '', N N '', N 01 '', c I 00 Cr) en Cr N '', 00 N '', 10 r--- CO r---. 01 N , LC) � '', � � ', � 00 00 00 00 00 N 00 CO 00 01 M 00 N 1� c-I 010 01 N if) lO 00 N. N O Lf) Lf) Lf) Lf) c-1 N M Cr) Lf) LE) 1� N 00 CO 01 .-1 N in M 0 L -1 Lf) N O L -1 Lf) 00 00 00 00 if) '', LID LID tO tO '', LC) lO LO LID '', LID N '', n N. N. 00 00 00 00 O) '', O O O O L -1 '', N LC) '', Lf) if) '', Lf) 00000000000000000000000 OOOOOOOOOOOOOOOOOOOOOO O ON OI O-I 0 0I0c-1 1c-1 1s-1c-1c-1 Ic-1 1c-1 1c-1 1s-1c-1c-1 1c-INNNN c-1c-I O O O 0 0 O O 0 0 O O O O 0 0 O O 0 0 O O O O 0 0 O N N N N N N N ',. N N N N '',. N N N N N N N N N N '',. N N N N N N ',. N N N r-1 '',. c-1 c-1 c-1 Page 10 of 333 z a) O N N 0 E a) 0 O O 1- a) E a) 0 Ln 00 L n O N zz zz a) a ro CO 2 Harmonicas Ln 00 00 Ln Ln O O N N _005A123G z O 0 t z a) N Smart code 913 0) U O 0 O 0 71- d- in in 00 00 if) in 0 O N N V CO CO BNNRV300 O 0 z 0 O z 0 0 _Radar detector z 00 .L7 N 71- d- in if) 00 00 Ln Ln 0 0 N N m 0 a) CC z z a) z 0 a H if) in CO 00 if) in 0 0 N N E E aJ a) VI a) 00 OA C C LE LE u_ L1 z z z z L az z z m if) 00 00 O O 00 N L n N r, O O z z z O1 N 0 0 00 c-I c-I 00 CO 0 a a) 0 V) 00 (0 0 V O U a) N 0 0 00 c-I Page 11 of 333 *4.C.2. Shakopee City Council December 1, 2020 FROM: Chris Dellwo, Captain TO: Mayor and Council Members Subject: Declare Three Forfeited Vehicles as Surplus Property Policy/Action Requested: Declare three forfeited vehicles as surplus property and authorize disposal. Recommendation: Approve policy/action as requested. Discussion: The vehicles were obtained through successful forfeiture proceedings and are described as follows: 1. 2005 Chevrolet Blazer, VIN: 1GNDT13S252386340 2. 2007 Kia Rondo, VIN: KNAFG525277025380 3. 2007 Ford Freestar, VIN: 1FMDK06147GA15478 After being declared surplus, the vehicles will be sold at auction and the proceeds, if any, will disbursed according to Minnesota State Statute. Budget Impact: None Page 12 of 333 *4.D.1. Shakopee City Council December 1, 2020 FROM: Kirby Templin, Water Resources/Environmental Engineer TO: Mayor and Council Members Subject: Reroute Stormwater to Protect Historic Sites Project Storm-19-003. Policy/Action Requested: Approve Resolution R2020-142, accepting work on the Reroute to Protect Historic Sites project Storm-19-003 and make final payment of $8,126.01. Recommendation: Approve Resolution R2020-142. Discussion: On April 21, 2020, City Council adopted Resolution R2020-054, a resolution accepting the bids and awarding the contract for the Reroute Stormwater to Protect Historic Sites Project to Ryan Contracting Co., of Elko, Minnesota. All of the improvements have been constructed in accordance with the contract documents. Attached is the Certificate of Completion showing the original contract amount of $788,870.76 and the actual final contract costs of $812,600.79. The remaining amount left to pay is $8,126.01, which was held as retainage. Budget Impact: The total final project amount is $1,251,696.48. This project is funded by the Storm Drainage Fund, Minnesota Historical Society Grant, Shakopee Mdewakanton Sioux Community, Lower Minnesota River Watershed District and Scott County. The following table provides a summary of the costs and funding amounts comparing the estimated bid award budget versus the final project costs. Note that an estimated $20,000 for Engineering/Admin/Legal work remains to be completed and is included in the final project costs amount for that line item. Costs 1 Bid Award Estimated Final Project Costs Page 13 of 333 Construction Cost $ 788,870.76 $ 812,600.79 Contingency $ 118,000.00 $ 3,094.36 Subtotal $ 906,870.76 $ 815,695.15 Eng/Admin/Legal $ 429,000.00 $ 436,001.33 Total Costs $ 1,335,870.76 $ 1,251,696.48 Funding Bid Award Estimated Final Project Costs Storm Drainage Fund $ 814,870.76 $ 730,696.48 Minnesota Historical Society Grant $ 336,000.00 $ 336,000.00 Shakopee Mdewakanton Sioux Community $ 75,000.00 $ 75,000.00 Lower Minnesota River Watershed District $ 35,000.00 $ 35,000.00 Scott County $ 75,000.00 $ 75,000.00 Total Funding $ 1,335,870.76 $ 1,251,696.48 ATTACHMENTS: Resolution R2020-142 o Certificate of Completion Page 14 of 333 RESOLUTION R2020-142 A Resolution Accepting Work on the Reroute Stormwater to Protect Historic Sites, Project Storm-19-003 WHEREAS, pursuant to a written contract signed with the City of Shakopee on April 21, 2020, Ryan Contracting Co., has satisfactorily completed the Reroute Stormwater to Protect Historic Sites project in accordance with such contract. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the work completed under said contract is hereby accepted and approved. BE IT FURTHER RESOLVED, that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment on such contract in the amount of $8,126.01, taking the contractor's receipt in full. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 1st day of December, 2020. Mayor of the City of Shakopee ATTEST: City Clerk Page 15 of 333 CERTIFICATE OF COMPLETION CONTRACT NO: Storm-19-003 DATE: December 1, 2020 PROJECT DESCRIPTION: Reroute Stormwater to Protect Historic Sites CONTRACTOR: Ryan Contracting Co. 26480 France Ave., PO Box 246 Elko, MN 55020 ORIGINAL CONTRACT AMOUNT $ 788,870.76 QUANTITY CHANGE AMOUNT $ 5,094.03 CHANGE ORDER NO. 1 THRU NO. 3 AMOUNT $ 18,636.00 FINAL CONTRACT AMOUNT $ 812,600.79 LESS PREVIOUS PAYMENTS $ 804,474.78 FINAL PAYMENT $ 8,126.01 I, hereby certify that the above described work was inspected under my direct supervision and that, to the best of my belief and knowledge, I find that the same has been fully completed in all respects according to the contract, together with any modifications approved by City Council. I, therefore, recommend above specified final payment be made to the above named Contractor. Professional Engineer Page 16 of 333 *4.D.2. Shakopee City Council December 1, 2020 FROM: Ryan Halverson, Assistant City Engineer TO: Mayor & Council Members Subject: Preapproved Professional Engineering Consulting Firms Policy/Action Requested: Adopt Resolution R2020-139, accepting a list of preapproved professional engineering consulting firms for 2021, 2022 and 2023. Recommendation: Adopt Resolution R2020-139. Discussion: In 2018, the City Council approved a three-year professional engineering consulting pool list for 2018 through 2020 consisting of 21 different firms. The preapproved consulting pool list was used to streamline the selection process and to assist municipal staff in obtaining consulting services in areas where special expertise is required or when workload is such that it cannot be accommodated in a timely fashion by in-house staff. With the expiration of the current consultant pool list, statements of qualifications (SOQs) were again solicited and received from qualifying firms. In reviewing the qualifications, the philosophy is to establish a pool of firms whose combined and overlapping areas of expertise and abilities will allow staff to draw upon their services in the most cost-effective manner possible without becoming overly dependent on any one firm. While some firms are obviously specialists in a specific field of practice, it is staffs goal to attempt to retain firms whose secondary areas of expertise can serve as backup in the event that a primary firm has a conflict of interest, or is unable to undertake a project for whatever reason. The City received SOQs from 27 firms. For the 2021 through 2023 period, the firms listed in the attached resolution are being recommended for approval for the areas of expertise listed for this three-year period. These firms were selected after a thorough review of all SOQs. All firms have the technical expertise and capacity to assist in delivering the City's Page 17 of 333 projects. Overall, this combination of consulting firms represents sufficient expertise to accommodate the recurring engineering, architectural, planning and design needs of the City in an efficient and cost-effective manner. The recommended 2021 through 2023 preapproved consultant pool list would again exist for a three-year period and would be drawn upon on a project by project basis to enter into professional services agreements for the needed services. Budget Impact: There are no budget issues to consider at this time. Individual professional service agreements would be negotiated on a project by project basis to develop a scope, using the fee schedules that were provided by each firm and approved as part of this process. It is planned that each fitni will update its fee schedule annually for consideration and approval by the City. ATTACHMENTS: Resolution R2020-139 Page 18 of 333 RESOLUTION R2020-139 A Resolution Accepting a List of Preapproved Professional Engineering Consulting Firms for 2021, 2022 and 2023 WHEREAS, City staff solicited Statements of Qualifications (SOQs) from qualifying firms to establish a pool of firms whose combined and overlapping areas of expertise and abilities would allow staff to draw upon their services to accommodate the recurring engineering and technical needs of the City in an efficient and cost-effective manner; and WHEREAS, 27 firms submitted SOQs and fee schedules for inclusion in the 2021-2023 consultant pool; and WHEREAS, firms will be selected in the specific field or practice as outlined below on a project by project basis and whose expertise will serve and fit the City's needs most suitably; and WHEREAS, the City is now prepared to proceed with the following firms after a thorough review of all SOQs: A. Municipal Engineering 1. Bolton and Menk, Inc. 2. Hansen Thorp Pellinen Olson, Inc. (HTPO) 3. Kimley-Horn & Associates, Inc. 4. Short Elliott Hendrickson Inc. (SEH) 5. SRF Consulting Group, Inc. 6. WSB & Associates, Inc. B. Transportation Engineering 1. Bolton and Menk, Inc. 2. SRF Consulting Group, Inc. 3. Stonebrook Engineering 4. WSB & Associates, Inc. C. Surface Water, Parks and Natural Resources 1. Advanced Engineering and Environmental Services (AE2S) 2. Barr Engineering Co 3. Bolten & Menk, Inc. 4. Confluence 5. Emmons & Olivier Resources, Inc. (EOR) 6. SRF Consulting Group, Inc. 7. Stantec 8. WSB & Associates, Inc. 9. Wenck Associates, Inc. D. Geotechnical Services 1. American Engineering Testing, Inc. 2. Barr Engineering Co. 3. ITCO Allied Engineering Co 4. Northern Technologies, LLC 5. Terracon 6. WSB & Associates, Inc Page 19 of 333 E. Municipal Utilities 1. Advanced Engineering and Environmental Services (AE2S) 2. Barr Engineering Co 3. Bolton and Menk, Inc. 4. Short Elliott Hendrickson Inc. (SEH) 5. SRF Consulting Group, Inc 6. WSB & Associates, Inc. F. Land Surveying 1. Bolton and Menk, Inc. 2. Hansen Thorp Pellinen Olson Inc. (HTPO) 3. Short Elliott Hendrickson Inc. (SEH) 4. SRF Consulting Group, Inc 5. Stonebrook Engineering 6. Trosen Land Surveying 7. WSB & Associates, Inc. G. Structural 1. Collaborative Design Group, Inc. 2. Gensler 3. Short Elliott Hendrickson Inc. (SEH) 4. SRF Consulting Group, Inc 5. TKDA 6. WSB & Associates, Inc. K Architectural Services 1. Collaborative Design Group, Inc. 2. Confluence 3. Gensler 4. MSR Design 5. Short Elliott Hendrickson Inc. (SEH) 6. WSB & Associates, Inc. I. Communications/Telemetry/SCADA 1. Advanced Engineering and Environmental Services (AE2S) 2. In Control, Inc. 3. Short Elliott Hendrickson Inc. (SEH) 4. TKDA J. Geographical Information System (GIS) 1. Barr Engineering Co. 2. Bolton and Menk, Inc. 3. WSB & Associates, Inc. K. Electrical/Mechanical Engineering 1. Advanced Engineering and Environmental Services (AE2S) 2. Barr Engineering Co 3. In Control, Inc. 4. Short Elliott Hendrickson Inc. (SEH) 5. TKDA Page 20 of 333 L. Relocation/Benefit Analysis/Land Rights/Easement Acquisition 1. Evergreen Land Services Co 2. Henning Professional Services, Inc. 3. Integra Realty Resources 4. Shenehon Co. S. SRF Consulting Group, Inc 6. WSB & Associates, Inc. M. Environmental Engineering 1. American Engineering Testing, Inc 2. Barr Engineering Co 3. Kimley-Horn & Associates, Inc. 4. Terracon Consultants, Inc. S. WSB & Associates, Inc. 6. Wenck Associates, Inc. WHEREAS, professional services agreements will be executed and approved with firms on a project by projects basis. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the aforementioned and listed consulting firms have been preapproved for professional services in the respective specialty categories, establishing the 2021- 2023 Consulting Pool for the City of Shakopee. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 2020. ATTEST: City Clerk Mayor of the City of Shakopee Page 21 of 333 *4.D.3. Shakopee City Council December 1, 2020 FROM: Kirby Templin, Water Resources/Environmental Engineer TO: Mayor and Council Members Subject: Regional BMP at County Government Center Lot A - Drainage and Utility Easement Policy/Action Requested: Approve a drainage and utility easement for the Regional BMP at County Government Center Lot A, Project Storm-22-001. Recommendation: Approval of drainage and utility easement. Discussion: On August 19, 2020, City Council awarded the NW Shakopee Stormwater Structure Improvements (Phase 1) Project, Storm-22-001 as part of the city's Capital Improvement Program. The project included installing an underground stormwater treatment facility, best management practice (BMP), below the southwesterly parking lot (Lot A) at the Scott County Government Center near Scott Street and 5th Avenue (see attached plan sheet). The project is now substantially complete, in advance of the county resurfacing their parking lot next summer. It should be noted that the city's stormwater facility and outlet piping are located on county property. As part of a project "housecleaning" item, the city and county have prepared a drainage and utility easement agreement to encompass the city stormwater facilities needed for the city to access, inspect and maintain the facilities (see attached easement agreement). Budget Impact: No budget impact. ATTACHMENTS: ▪ storm facility plan sheet ▪ Drainage and Utility Easement Page 22 of 333 G2 w� �O z � REGIONAL BMP AT C STORMWATER FILTRATION SYSTEM a REVISION DESCRIPTION (Drainage and Utility) EASEMENT This Easement is made as of k+'-f-A 2020, by COUNTY OF SCOTT a Minnesota body politic and corporate, ("Owner") in favor of the CITY OF SHAKOPEE, a Minnesota municipal corporation (the "City"). RECITALS WHEREAS, Owner is the fee owner of the real property described on Exhibit A (the "Property"). WHEREAS, Owner desires to grant to the City certain easements over a portion of the Property described on Exhibit B and depicted on Exhibit C (the "Easement Area"). TERMS OF EASEMENTS 1. Grant of Easements. For good and valuable consideration, receipt of which is acknowledged by Owner, Owner grants and conveys to the City a perpetual non-exclusive easement for drainage and utility purposes over the Easement Area for public drainage and utility related purposes subject to the terms and conditions hereof. 2. Scope of Easements. The perpetual drainage and utility easements granted herein include the right of the City, its contractors, agents, and employees to enter the Easement Area at all reasonable times for the purpose of installing, constructing, reconstructing, operating, maintaining, inspecting, altering and repairing within the described Easement Area any of the following facilities and amenities: storm sewer, sanitary sewer, water facilities, ground surface drainage ways and other public City owned utilities, in the described easement area. The easements granted herein also include the right to cut, trim, or remove from the Easement Area any trees, shrubs, or other vegetation as in the City's judgment unreasonably interfere with the easement or improvements of the City, provided however that City's actions may not unreasonably interfere with County's use of the property. Page 24 of 1333 V1 3. Environmental Matters. The City shall not be responsible for any costs, expenses, damages, demands, obligations, including penalties and reasonable attorney's fees, or losses resulting from any claims, actions, suites or proceedings based upon a release or threat of release of any hazardous substances, pollutants, or contaminants which may have existed on, or which relate to, the Easement area or Property prior to the date of this instrument. 4. Parking Lot. The City shall be solely responsible and liable for any costs, expenses, damages, demands, obligations, or losses, all of any kind whatsoever, including penalties and reasonable attorney's fees, associated with or resulting from any damages, claims, causes of actions, suits or proceedings for City's use of the Easement , including but not limited to, damage to structural support of the surface for Owner's reservation for its continued use as a parking lot. 5. Maintenance. The City shall be responsible for the repair and restoration of any damage done to the Property or Easement Area caused by the City, its employees, agents or contractors. 6. Binding Effect. The terms and conditions of this instrument shall run with the land and be binding on the Owner, its successors and assigns. Page 25 of 323 VI IN WITNESS WHEREOF, Owner and the City have executed this Easement effective as of the date and year first above written. OWNER: COUNTY OF SCOTT , a Minnesota body politic and corporate STATE OF MINNESOTA ) ss. COUNTY OF SCOTT By: Name: David Title: Board Chair, Board of Commissioners By: Name: zli.: A. Vermillion Title: Administrator The foregoing instrument was acknowledged before me on , 2020, by Dave Beer, the Board Chair, Board of Commissioners and Lezlie A. Vermillion, the Administrator, of the COUNTY OF SCOTT, a body politic and corporate, on behalf of the corporation. DEBRA K BRAZIL Notary Public - Minnesota My Commission Expires 01/3112021 otary Public SIGNATURE PAGE TO EASEMENT (Drainage and Utility) VI Page 26 of 333 CITY OF SHAKOPEE, a Minnesota municipal corporation By: Name: Bill Mars Title: Mayor By: Name: William H. Reynolds Title: City Administrator STATE OF MINNESOTA ) ) ss. COUNTY OF SCOTT ) The foregoing instrument was acknowledged before me on , 2020, by Bill Mars, the Mayor, and by William H. Reynolds, the City Administrator, of the CITY OF SHAKOPEE, MINNESOTA, a Minnesota municipal corporation, on behalf of said municipal corporation. Notary Public SIGNATURE PAGE TO EASEMENT (Drainage and Utility) Page 27 of 343 VI EXHIBIT A Legal Description of Property Lot 1-10, Block 58, CITY OF SHAKOPEE, Section 1, Township 115, Range 23, Scott County, Minnesota, lying southerly of the south shore of the Minnesota River. Page 28 oPQ..3t VI EXHIBIT B Description of Easement Area An easement for drainage and utility purposes over, under, and across part of Block 58, CITY OF SHAKOPEE, Section 1, Township 115, Range 23, Scott County, Minnesota, further described as follows: A 55.00-foot easement across the above described property, the center line of said easement is described as follows: Commencing at the southwest corner of said Block 58; thence North 80 degrees 08 minutes 43 seconds East, assigned bearing, along the south line of said Block 58, 27.50 feet to the point of beginning; thence North 09 degrees 53 minutes 48 seconds West, parallel to the west line of said Block 58, 168.56 feet and said center line there terminating. Together with a 30.00-foot easement across the first above described property, the center line of said easement is described as follows: Beginning at the terminus of the above described center line; thence North 53 degrees 26 minutes 24 seconds East 234.00 feet; thence North 09 degrees 12 minutes 48 seconds West 26.46 feet to the north line of said Block 58 and said center line there terminating. Page 29 oB3.313 V1 EXHIBIT C Depiction of Easement Area [See attached] Page 30 d133 V1 4TH AVENUE WEST M rn 10 0 .9f9E M in O co Q oo 0 0 J w z J 2 H O zI ro L�J W N O CC WrZ < O Ln Lo U r Z O 1 I..L /w o o V / 1=1— LLJ U cn O U N DESCRIPTION OF EASEMENT AREA H1fOS 133Zi1S QOOM±V M.69,£0a01•N Y 2 N Q c)p \, mOU0_ \clU00 O.\s) Cn � \ ocs Sb.8Z M.8b,£So6N 325 5TH AVE W ti N PARCEL BOUNDARY 99>10018 3N111SV3 N80°08'43"E 99 >13018 3N11 1S3M H1flOS 133H1S 11OOS 1 M..817.£906N .99.991, SOUTH LINE BLOCK 58 E0 5TH AVENUE WEST Lt.) N POINT OF BEGINNING CO O O Y Z O Q L U N co 'O .� C M> C U W U p N n3 N 4 N> U 0 w' v; E'8 N C as .N c• m 0 U m Q 0 cn no 0 a, 0 o E ▪ m ca�:a cnz `mw �° m � �W 0 0a) � CD Ow o cNa wQ_, 0eL 0 Q 0 o-Em-0= E 0) 0 o W Z Qw a) o m e O • y c O c Z J H LL 0 o• Q`� �� co � cTi '� m • o o m Li v)( O JH 7 CO .�- > U O M o O -CCD C U (0 a 7 Y �"� CO W w N Z— as u) 0) N 0 U > > U Y w j • 41 N C 4) O N = w0 > N C 0 > o Q LL — O N E 0— U— a) _co E m (i CO W — U .`n o y m E c O= a D a Ct -'H -- c U •c 7 0 0= a).c m (H U 0 n E N Q c• `ti E O O co pj (/J O a) C u) O C 0 0 a) O W Z Z a)10 0 0 -Cow'C A-o o o cn w o)� >000 Et ca UN a) o >� as m c o :co.En,C. Doo .= 0 a) c O C O ?) O_cW Q N O a) "O u) O O a) O0 a1 Cn CA =o m o aEib-i o `) om o o m Q mr�O@O��..C��n3QpLOp QW��co Ln a) a) �.o o Z O H Q rn ac) , - @ o o� ❑��° 3 Qm is c0ig 5 Z<a� E u, Qa • c O v a Ln 0 0 O O a) • 2L U O a)Z Nam.' (nO 8 O a) =Z c ° mX�r C LO_ei _ 0 EE 0)_� �- a) c 0' 0 Qc0> C O 0) a) o a) N a) .� O O o) N 0 a) a) (6 a) H W U Q c0H'o Q.L. U coEm H-oa CO-c a>N OZQctan H w w 0 z 0 0 U LL 0 W 0 z 0 1 x LL W U r co x BARR PROJECT No. 23/70-1091.00 CLIENT PROJECT No. STORM-22-001 SHEET No. REGIONAL BMP AT GOVERMENT CENTER - LOT A, SHAKOPEE, MN EASEMENT AREA EXHIBIT AS SHOWN 08/07/2020 cc o_ o_ a 0 N 0 N N U a) C Fr) 0 N 0 ce re m Uo z aU go¢ z W V) 0 _0 W Oz J 7 J LL 0 0 LU < <0 m-WZ ¢I-w a ❑ ❑ �Z a Q00 0 d 0_ 0 W� K U SIGNATUR PAUL R. TOKARCZYK PRINTED NAME *4.D.4. Shakopee City Council December 1, 2020 FROM: Steve Lillehaug, City Engineer/Public Works Director TO: Mayor and Council Members Subject: Award a contract for the Memorial Park Bridge & Trail Project Policy/Action Requested: Adopt Resolution R2020-140, awarding a contract in the amount of $536,758.65 to S.M. Hentges & Sons, Inc., for the Memorial Park Bridge and Trail Improvements Project PA- 19-09. Recommendation: Approval of Resolution R2020-140. Discussion: The city's Capital Improvement Plan (CIP) contains the Memorial Park Bridge and Trail Improvements Project PA-19-09 as outlined in the attached CIP project summary sheet. On October 20, 2020, the City Council adopted Resolution R2020-125 approving the plans and specifications, and authorizing bidding of the project. In accordance with Minnesota Statute Section 471.347 Uniform Municipal Contracting Law, bids were solicited and opened on November 18, 2020. Seven bids were received and S.M. Hentges & Sons, Inc., from Jordan, Minnesota, is the low bidder in the amount of $536,758.65 (see the attached resolution for the bid tabulation summary). The bid is competitive and is 2.91 percent above the most recent engineer's construction estimate of $521,577.90. S.M. Hentges & Sons, Inc., has the capacity and experience for the project and is deemed a responsible bidder. They are prepared to begin work in January 2021 with an anticipated substantial completion in August 2021. Budget Impact: Based on the bid award amount, the updated total estimated project cost and funding summary is as follows: Page 32 of 333 COSTS Construction Cost Contingency Subtotal Eng/Admin/Legal Total Estimated Project Cost FUNDING State DNR grant SMSC Scott County Park Asset Internal Service Fund Total Funding CIP Budget $ 515,000.00 $ 75,000.00 $ 590,000.00 $ 210,000.00 $ 800,000.00 $ 300,000.00 $ 100,000.00 $ 50,000.00 $ 350,000.00 $ 800,000.00 Estimate Based On Bid Award $536,758.65 $75,000.00 $611,758.65 $265,000.00 $876,758.65 $300,000.00 $100,000.00 $50,000.00 $426,758.65 $876,758.65 The amended total project budget of $876,758.65 is over the CIP budget by 9.59 percent and includes a contingency amount that covers any unexpected change orders, quantity adjustments and other miscellaneous expenses encountered as part of the project. This project is funded by the Park Asset Internal Service Fund, Minnesota Department of Natural Resources Grant, Shakopee Mdewakanton Sioux Community and Scott County. It should also be noted that the proposed budget for Engineering/Admin/Legal is being increased to $265,000 to account for $40,000 in preliminary costs dating back to 2016 and for additional archeological monitoring that will be required in the field during construction. ATTACHMENTS: Resolution R2020-140 o CIP summary sheet PA-19-09 Page 33 of 333 RESOLUTION R2020-140 A Resolution awarding a Contract in the amount of $536,758.65 to S.M. Hentges & Sons, Inc., for the Memorial Park Bridge and Trail Improvements, Project PA-19-09 WHEREAS, pursuant to an advertisement for bids for the Memorial Park Bridge and Trail Improvements Project, PA-19-09, bids were received, opened on November 18, 2020, and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Base Bid Amount S.M. HENTGES & SONS, INC. $536,758.65 VEIT & COMPANY, INC. $583,181.45 JANKE CONTRACTING, INC. $623.171.26 KRAEMER NORTH AMERICA, LLC $717,865.17 MEYER CONTRACTING, INC. $728,330.95 REDSTONE CONSTRUCTION, LLC $761,376.10 BLACKSTONE CONTRATORS, LLC $974,699.90 WHEREAS, S.M. Hentges & Sons, Inc., 650 Quaker Avenue, Jordan, MN 55352, is the lowest responsive bidder for the Memorial Park Bridge and Trail Improvements Project; and WHEREAS, a portion of the project is being funded by a state grant and the state's disadvantaged business enterprise requirements must be met. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, THAT: 1. The awarding of the contract is contingent upon obtaining verification of compliance with the State Office of Civil Rights pertaining to Disadvantaged Business Enterprise requirements. 2. The appropriate City officials are hereby authorized and directed to enter into a contract with S.M. Hentges & Sons, Inc., in the name of the City of Shakopee for the Memorial Park Bridge and Trail Improvements Project according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 3. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 1st day of December, 2020. ATTEST: City Clerk Mayor of the City of Shakopee Page 34 of 333 Capital Improvement Plan City of Shakopee, Minnesota 2020 thru 2024 Project # PA-19-09 Project Name Memorial Park Bridge Accounting Code 5835/6835 Fund Park Asset IS Fund Description Department Park Asset Internal Serv. Fund Contact Public Works Director Type Memorial Park Useful Life 50 Category Bridges Priority 1 Critical for Safety/Preservati Status Active Total Project Cost: $800,000 Replacement of bridge that was removed connecting Memorial Park to the MN Valley State Trail over backwater channel of the MN River. Approximately 830-ft of 10-ft wide trail will be constructed, connecting to the State Trail on the north side of the channel and southerly through Memorial Park to the State Trail along CH 101. Justification Bridge will be utilized by pedestrians, cyclists, snowmobiles and connect to the MN Valley State Trail Prior 100,000 Total Prior 100,000 Total Expenditures 2020 2021 2022 2023 2024 Total Improvements 590,000 590,000 Engineering/Administration 110,000 110,000 Funding Sources Total 700,000 700,000 2020 2021 2022 2023 2024 Total Contributions/Donations 100,000 Cost Sharing, County 50,000 Grants 300,000 Park Asset Internal Service 250,000 Fund 100,000 50,000 300,000 250,000 Total 700,000 700,000 Budget Impact/Other Yearly inspection will be required 130 Page 35 of 333 Capital Improvement Plan City of Shakopee, Minnesota 2020 thru 2024 Project # PA-19-09 Project Name Memorial Park Bridge Department Park Asset Internal Serv. 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Shakopee City Council December 1, 2020 FROM: Nate Reinhardt, Finance Director TO: Mayor & City Council Members Subj ect: 2021 Budget & Property Tax Levy Public Meeting and Presentation Policy/Action Requested: No action is required at tonight's meeting and the public is welcome to comment on the budget. The 2021 proposed budget is posted on the city's website. Recommendation: Staff is recommending a city levy of $21,017,800, which is an increase of $637,300 or 3.13% over last year, and a EDA levy of $350,000, which is identical to last year. No changes were made to the levy between now and when the preliminary levy was set in September. Levy Impact • The proposed levy decreases the city tax rate from 33.97% to 31.85% • The median value home of $266,800 (6.3% increase in value) would see an annual tax impact of $5 (0.6%) • If a house valued at the median value home had no change in it's value, that home could expect a $50 (6.0%) decrease in annual taxes • Estimated city market value increased by $521 million (8.6%) • New construction would allow the city to increase the levy by 2.1%, without impact property taxes on existing properties. Discussion: Budget Impact: ATTACHMENTS: 2021 Budget Draft Page 37 of 333 a 2021 Proposed Budget & Levy Presentation Page 38 of 333 11Olo"I' ,„oloolIovo„„olgok,„,,,„ ovoyoo „o„v„ Poo._ o -000voovo floor. to" 40#11tPlk , ovologovorioivIvVVVIITIIII"I'vno, 40C, lvv„1,1,111,111,1,,, vOot vvor t "o"'" 111Olo 1119901111199ios o ooloolifl oolooloot000toto tv, ,ovoor,„,00dovolvov000.,,,,vIo„tv„Ilvooktoom$ olookotoovvot,„„I„000tiillllooloao„,„„goovvoovv000000„,,,; ' o'r7ov v0000,vovot,„vo„ — I row oo,IOVI, 114 '0'4 IVI,Vvvvvvvgalvalv vrt gov Our mission is to deliver high quality services essential to maintaining a safe and sustainable community. We commit to doing this cost effectively, with integrity and transparency. lot itiIIV.44„to.bouvvI totIVIlloryoovotlit tvoloo„", 2021 Annual Budget for the City of Shakopee, Minnesota SETAKOPE 1 II MN COMMUNITY PRIDE SINCE 1.857 HAKOPEF Oty of Shakopoo 485 Gorman St., Shakopeo MN 553791952-233-9300 I www.Shakope(tMN gov Page 39 of 333 City of Shakopee, Minnesota Budget Page 40 of 333 Page 41 of 333 TABLE OF CONTENTS Introduction: Mission Statement 1 City Map 2 Organization Structure 3 City Officials 4 Shakopee Profile 5 Budget Overview: Budget Message 6 Budget Development 16 Financial Management Policies 18 Employees by Function 30 Budget Resolutions 34 Combined Budget: Summary 44 General Fund: Summary 48 General Fund Revenue and Expenditures 49 General Fund Expenditures by Division: Summary 55 General Government 57 Mayor & Council 58 Administration 62 City Clerk 66 Finance 70 Planning & Development 74 Facilities 78 Public Safety 83 Police 84 Fire 88 Building Inspection 82 Public Works 97 Engineering 98 Street Maintenance 102 Fleet 106 Park Maintenance 110 Recreation 115 Recreation 116 Miscellaneous 121 Unallocated 122 Page 42 of 333 Special Revenue Funds: Summary 127 Shakopee Government Television 128 Lodging Tax 130 Economic Development Authority (EDA) 132 Debt Service Funds: Summary 137 G.O. Improvement Bonds Series 2010A 138 G.O. Improvement Refunding Bonds, Series 2012A 140 G.O. Tax Abatement Bonds, Series 2016A 142 G.O. Tax Increment Revenue Bonds, Series 2019A 144 G.O. Tax Increment Revenue Bonds, Series 2020A 146 Capital Projects Funds: Summary 149 Park Reserve 150 Capital Improvement 154 158 Tree Replacement Enterprise Funds: Summary 163 Sanitary Sewer 164 Surface Water 168 Refuse 172 Internal Service Funds: Summary 175 Equipment 176 Park and Recreation. Asset 178 Information Technology 180 Governmental Building Asset 182 Self -Insurance 184 Page 43 of 333 1 Our Vision Shakopee is a place where people want to be! A distinctive river town, with a multitude of business, cultural and recreational opportunities in a safe, welcoming and attractive environment for residents and visitors. Our Mission Our mission is to deliver high quality services essential to maintaining a safe and sustainable community. We commit to doing this cost effectively, with integrity and transparency. Our Values Integrity We say what we mean, and we do what we say Best.for the Community We work on behalf of community interest, not individual interests Accountability We are committed to achieving results and accountability for our actions Innovation We strive to creatively improve our services and our community Welcoming, Open to Difference We are receptive, we listen, and we are open to the differences of others Fair and Consistent We are fair, consistent, and respectful in our service to the public Fun We enjoy what we do, and we have fun doing it Page 44 of 333 2 1 Page 45 of 333 3 Citizens My Council° IPtanning Comm issoon Slhakope e oc. & Board sq. juis .nnenti °Jtil hies Cann rfnissic,n & kppeals Park and Recreation Advilsopn Board City .AdmiirkStator Seroice Comnlimion Adirrgnistrafive Support Firm Illepartment of Adm°,nistratFinanco ion Pa.rks & Rece,ation "Japart„rnentof Plannivx . ny o IDepartment Der,,),aptment Depart meit ilMarodopment 0.5sk. C 11" FRCIlit°," hilainllenance Grant & Special Projects Coordinator Kamm Ekvision Econank Devek.wpmem. &AWN inspectkros 11".,hvtizon Polk* 1„hepartment lL 11ic."Woda Department „„„„„ Engineering „ „ „ „ „ Strek Mx.mtenance Parks Ni,anteriance ,„„„„„, Sanitary SearEl Mainlenance Maintenance Pleat Page 46 of 333 4 City Officials Elected Mayor Councilor Councilor Councilor Councilor Appointed City Administrator Assistant Administrator Finance Director Police Chief Fire Chief Engineering/Public Works Director Planning and Development Director Park and Recreation Director William Mars Jody Brennan Angelica Contreras Matthew Lehman Jay Whiting William H. Reynolds Nathan Burkett Nathan Reinhardt Jeff Tate Rick Coleman Steve Lillehaug Michael Kerski Jay Tobin Page 47 of 333 5 Profile of the Government The City of Shakopee was incorporated initially in 1857 and for the second time in 1870 and is located about 25 miles southwest of Minneapolis. Bounded by the Minnesota River on the north, Shakopee is in the northern part of Scott County and is the county seat. The City is one of the most rapidly growing communities of the state. The 2010 population of the City was 37,076 as of the 2010 census and the land area covered is approximately 29.5 square miles. The 2021 estimated population is about 42,528. The City is empowered to levy a property tax on both real and personal property located within its boundaries. It is also empowered by state statute to extend its corporate limits by annexation, which occurs periodically. Shakopee is organized in Minnesota under Plan A, which includes a City Administrator, but the City Council retains most decision making authority such as policy setting, adopting ordinances and budget and staffing. The City Council has four members who serve staggered terms of four years plus the Mayor who serves a four-year term. All council positions are non -partisan, part-time and members are elected at large. The City provides the normal municipal services such as police and fire protection, street and infrastructure construction and maintenance, parks and recreation, planning and zoning. Also provided are sewer and storm drainage utilities, and organized refuse collection and recycling. Electric and water utilities are operated by Shakopee Public Utilities Commission which is appointed by the City Council. Housing, economic development and redevelopment are controlled by the Shakopee Economic Development Authority. The Authority is comprised of City Council members and is included as an integral part of the City's budget. Date of Incorporation 1870 Form of Government Council/Mayor Fiscal Year Calendar Area of City 29.5 Square Miles Population 42,528 Medium Home Value 266,800 (Scott County) Total Taxable Market Value 5,564,554,200 (Scott County) Miles of Roadway 165 Fire Stations Number of Full -Time Employees Paid on Call Firefighters Police Stations Sworn Officers Civilian Employees Recreation Seasonal Employees Municipal Pools Ice Arena Employees Full Time Part Time 2 8 46 1 50 12 80 2 1 162 130 Page 48 of 333 6 To: Mayor and Council Members From: Nate Reinhardt, Finance Director Cc: Bill Reynolds, City Administrator Date: November 17, 2020 Re: Draft Budget Workshop — November 17, 2020 Background Each year the city must prepare a budget and property tax levy for the following year. Staff has been analyzing revenues, expenditure information and initiatives to prepare a preliminary budget and levy for your consideration. From providing fun recreation programs and beautiful parks to ensuring safe neighborhoods, providing high -quality services enhance and protects people's lives. Responsible fiscal management also builds the foundation for the City to run smoothly and provide effective, innovative programs and services while keeping in mind ways to evolve to meet future expectations and demands. Decisions are made with the future in mind to ensure the city's ongoing ability to provide quality services at a reasonable price. In February 2020, the City Council adopted its 2020-24 strategic plan, which lays out the City Council's strategic priorities while serving as a broad, guiding document for city staff to do its work. The strategic priorities of Financial Stability, Enhanced Community Strengths, Effective Public Services and Communication are key considerations of the 2021 budget. Staff has proposed budgets with minimal or no impact to residents in recent years. However, the city is experiencing budget pressures, most notably from increasing infrastructure construction and maintenance costs, as well as general personnel costs, neither of which are unique to Shakopee nor other local governments. Additionally, the COVID-19 pandemic has impacted city recreational programming and revenues during the current year and leaves unknowns about longer lasting impacts to future revenue collections, market values, and resident and business finances. The City's estimated market value for taxes payable 2021 increased $521 million (8.6 percent) to $6.6 billion. New construction accounts for $116 million (22.2 percent) of this increase. New construction allows the tax levy to be spread across a larger tax base, which reduces tax burden of existing taxpayers. This past year total residential taxable market value increased 7.0 percent (including new construction) according to data from Scott County. Over 80 percent of the homes are seeing an increase between 0 and 10 percent. As outlined in this memo, staff recommends increasing the city's preliminary levy 3.13 percent. For the median value home whose property value increased by 6.3 percent, from $251,000 to $266,800, this equates to an increase of $5 or (0.6 percent) annually in property taxes. Absent any change in value, homeowners can expect a tax decrease of ($50) or about (6.2 percent). The proposed tax levy will drop the city's tax rate from 33.965 percent to 31.851 percent, a decrease of 2.114 percent. Page 49 of 333 7 Development is expected to continue due in part to an annexation agreement with Jackson Township and other redevelopment projects just getting underway. However, the pace of development is uncertain, and national economic factors have started to affect local economies. Fortunately, Shakopee has a diversified mix of existing industry that will help weather a potential economic downturn. However, it is anticipated the city is not likely to sustain the growth it has for the last few years. Enhanced Fire Department Staffing Model In August, the City Council was provided an update on a fire department staffing model that was implemented as a result of COVID-19. This included staffing with four part-time firefighters Monday through Friday from 3pm to 7am and the full day on Saturday and Sunday. This modification has resulted in a decrease in the average response time from 6:30 to 1:30 (in minutes). The shorter response time is essential for medicals and allows the responders to reach a fire prior to the flashover point, resulting in safer conditions and increased property preservation. The scheduled shifts have been well received by part-time firefighters, who can better plan their home life, which will ultimately improve recruitment and retention. The city intends to continue this staffing model, increasing the 2021 fire department personnel cost by $266,173. However, staff is recommending to not replace the Rescue 2 Fire Truck, which is scheduled to be replaced in 2026 for $450,000. Through a combination or a reduction in equipment rent charges, operational adjustments, and the proportionate share allocated to the townships, the net impact for 2021 has been reduced to $175,000. It is important to note, the last several years the city's capital improvement plan included the design and construction of a third fire station in the southeast region of the city, at an estimated price tag of $5.5 million. The cost did not include the additional equipping and vehicles that would be necessary to operate an additional fire station. Service levels in this area have vastly improved through this model, and as a result the addition of a third fire station is no longer being considered. Park Development Fund A property tax levy of $200,000 annually was approved last year for the Park Development fund. Traditionally, this fund is primarily supported by park dedication fees. Park dedication fees will remain the primary source, but there are also projects that need additional funding beyond park dedication fees as identified during the parks master planning process. As an additional budget offset, the park development levy has been removed from 2021. This allows the city to reduce the total levy and subsequent impact on taxpayers. Planned timing and scope of future park development projects will be revised as necessary to accommodate the $200,000 park development levy reduction. Wages and benefits All three union contracts expire on December 31, 2020. Initial negotiations have begun with the public works, patrol and sergeant unions. At this point, it is uncertain as to whether the contracts will be settled by year end. The preliminary 2021 budget has been built with the assumption that union and non -union wages will not receive a cost of living adjustment for 2021. However, funds have been included for potential market rate adjustments for the aforementioned union groups. Page 50 of 333 8 The city's health insurance rates will be increasing about 3-percent for 2021 or $62,800 following a 5-percent increase in 2020. As a reminder, the city set aside $600,000 at the end of the 2017 to aid in transitioning toward self-insurance funding for health insurance. Current market conditions do not warrant a move to self-insurance. However, having dedicated funds set aside will provide the flexibility to react quickly when market conditions necessitate a move. In August, the city filled an open Human Resource specialist position with an Administrative Assistant. As part of that process, it was determined that duties of the Administrative Assistant position could be re -distributed and completed by current staff. The 2021 budget proposes the elimination of the Administrative Assistant position, resulting in a net savings of $94,700. The City was awarded a Minnesota Department of Labor and Industry Building Official Training Grant that will provide $65,000 of annual funding per year for 2 years to hire a new Building Official. The grant award and salary has been included in 2021. The net city cost of the position is $29,900. Step increases for existing employees, workers compensation premium increases, pension expense and other adjustments result in an additional $349,200 budget allocation for 2021. Internal Rent Charges The city established internal service funds years ago to account for equipment, buildings, park assets, and information technology infrastructure and equipment. The philosophy behind these funds is they take out the large swings in the tax levy by charging level rents on annual basis. When replacement equipment or infrastructure is needed the appropriate internal service fund makes the purchase from accumulated reserves. Having this system in place and established is fiscally responsible and sets the city up for long-term financial sustainability. In 2018, staff took an in-depth analysis of the equipment fund after purchasing two fire engines. These fire engines were purchased 20-some years ago for about $350,000. Over that 20-year timeframe, the fire department was charged a flat annual fee of $17,500 for each fire engine. Unfortunately, replacement fire engines today cost more than $600,000. This left a large gap between accumulated rents and the new purchase price. This large difference between the original purchase and the future replacement is common on equipment that lasts for 10 to 20 years due to inflation and other factors. To ensure the long-term sustainability of the equipment fund staff began charging rent for vehicles that have replacement lives of 10 to 20 years on the estimated future replacement cost rather than the original purchase price. This transition comes with a cost due to higher annual rent charges. In order to minimize the impact, staff is stepping into the full funding of replacement costs over four years. 2021 will be the third of four years and adds an additional $67,200 to the 2021 budget. Increases in replacement costs resulted in an additional $41,400 increase to equipment rent charges. These increases are partially offset by a $46,000 reduction in the fire department rents for previously mentioned fire department staffing changes. Other Services & Charges The 2021 budget request provides a net reduction in other services and charges of $159,800. The reductions included $90,500 in the Community Center related to advertising, training and contractual cleaning services. The 2020 budget also included a one-time expense for Tyler building permit software that did not carry forward to 2021. The remainder of other services and Page 51 of 333 9 charges remains relatively flat. Departments are seeing increasing service costs in this area but are requested to work within their given budget allotment to maintain a reasonable tax increase for 2021. Revenues The city's building permits have been strong over the past few years with an influx of commercial and residential development. Development and the coinciding building permits are expected to continue, albeit at a more moderate level than what we have seen the last two to three years. The city is forecasting a $54,000 (3 percent) decline in budgeted building permit revenue for 2021, as a result of a decrease in available developable property within the city limits and a more uncertain economy. The community center and ice arena revenues saw an increase in revenues from 2018 to 2019 and revenues were looking like they were going to continue to expand in 2020 before COVID-19 facility closures. The 2021 budget projections used the 2019 actual revenues as the baseline for the forecasted budgeted amounts. This resulted in a budgeted increase of $38,600 (1.7 percent). Overall, the city is anticipating a net increase in non -tax revenue sources of $204,400. Economic Development Authority In 2018, the City Council/EDA Commission approved a standalone EDA Levy. This levy was implemented to increase transparency and was considered a budget neutral change. Prior to 2018, annual transfers were made from the General Fund to the EDA to cover EDA operational costs, facade loan funds and other development related activities. This EDA levy eliminates this transfer from the General Fund, thus reducing the city's general levy. The Shakopee EDA has the statutory authority to levy a small percentage (up to 0.0185%) of the city's taxable market value, which for 2021 would be a maximum of approximately $936,750. The EDA and City Council can set the levy at any amount up to this cap. The EDA levy is identified on property tax statements as a separate local tax outside of the city's general property tax. Staff is recommending an EDA levy of $350,000 for 2021, which is the same levy amount since 2018. Debt Service The city's total debt service payments are to remain stable at approximately $2.2 million annually. Council has approved a debt service reduction resolution on September 15 using available fund balances in the existing debt service funds. The city's 2010A Improvement bonds will be paid off and will no longer require a debt levy moving forward. A breakdown and comparison of the individual debt levies is provided in the levy analysis chart. Capital Project Funds The Capital Improvement Plan (CIP) is a five-year plan to provide and maintain public facilities and infrastructure. The 2021-2025 CIP document is a planning document and not an official budget document, however the 2021 CIP projects have been brought forward into the 2021 budget for official approval. The CIP identifies $50 million in projects for 2021, including projects contingent upon successful outside funding. As part of that review staff discussed future funding deficiencies in the capital improvement and park development funds. A capital Page 52 of 333 10 improvement bond issue of approximately $4 million is identified in the plan for 2021 to provide a funding source for projects in the capital improvement fund. The bond would be repaid with a combination of property tax dollars and special assessments. A debt issue would require a separate City Council approval next year, and if approved an additional required debt levy of approximately $200,000 would first occur in 2022. Levy Request & Impact Staff is recommending a city levy of $21,017,800, which is an increase of $637,300 or 3.13 percent over last year, and an EDA levy of $350,000, which is identical to last year. No changes were made to the levy from what was adopted as the preliminary levy in September. The preliminary levy is the maximum the city can levy; the final levy may be less than the preliminary levy but may not be more. The city experienced 10.6 percent growth in tax capacity for taxes payable 2021. This is on top of 9.9 and 5.5 percent growth in 2020 and 2019, respectively. New construction accounts for about $1.26 million (22 percent) of additional tax capacity. In terms of levy dollars, the new construction tax capacity allows for the city to increase the levy by approximately $420,000 (2.1 percent) without having a tax impact on existing properties. The breakdown and comparison of the proposed 2021 levy is as follows: City Levy General Fund Abatements Capital Improvement Levy Park Development Levy Debt Service 2010A Improvement 2016 Abatement Total Debt Service Total City Levy Shakopee EDA Special Levy Total City and EDA Levies City of Shakopee Levy Analysis November 17, 2020 2021 2020 Final Preliminary 17,136,900 ' $ 17,934,600 155,700 194,600 700,000 700,000 200,000 69,900 2,118,000 2,187,900 2,188,600 2,188,600 Increase/ (Decrease) % Change $ 797,700 4.65% 38,900 24.98% 0.00% (200,000) -100.00% (69,900) 70,600 700 $ 20,380,500 $ 21,017,800 $ 637,300 $ 350,000 $ 350,000 $ $ 20,730,500 $ 21,367,800 $ 637,300 -100.00% 3.33% 0.03% 3.13% 0.00% 3.07% Page 53 of 333 11 Estimated Market Value III Agricultural ............................................................................. Apartment Commercial/Industrial .................................................................................................................................................................... Public Utility/Railroad Residential Exempt Other .................................................................................................................................................................... Totals blk2020;s $103,793,600 ........................................................................................................ 308,852,300 ........................................................................................................ 1,471,217,600 ........................................................................................................ 29,725,500 3,357,848,000 ........................................................................................................ 778,460,100 ........................................................................................................ 2,652,700 ........................................................................................................ $6,052,549,800 Payable i+20,1' $104,479,000 ....................................................................................................... 380,988,200 ....................................................................................................... 1,682,420,000 ....................................................................................................... 29725 500 3,570,136,800 802,534,200 3,009,900 ....................................................................................................... $6,573,293,600 0.7% 23.4% ............................................ 14.4% ............................................ 0.0% 6.3% ............................................ 3.1% ............................................ 13.5% ............................................ 8.6% The city's estimated market value is at $6.57 billion, which is an increase of $520.7 million (8.6%) from last year. Apartment market value grew at the fastest rate, with double digit increases related to new growth as well as existing market values. Since 2018, spurred by growth the city has seen estimated market value increase by over $1.4 billion (28.0%). Taxable Capacity Residential 63.1% Tax k:alruacwty (2020 Payable) Other Agricultural 0.1% 1.0% Apartrnetro' 6.1% Commerical/Industrial olovoloolool tlum ., 29.1% PP Public Utility/RR 0.6% Tax Capacity (2O2:1 Payable) Other Agricultural Apartment 0.1% 0`9% 6.8% Commerical/Industria II 30.2% PP Public Util lty/RR 0.5% The city levies a flat dollar for taxes which is spread amongst all taxable properties in proportion to their percentage of the total tax capacity of the city. Residential represents 61.5% of the city's tax capacity. The comparison of this chart to last year shows that residential properties will pay 1.6% less of the share of total city property taxes in 2021, with apartment and commercial properties paying a proportionate percentage more. The total tax capacity of the city is estimated at $59,106,628 compared to $53,424,462 in 2020, which is an increase of $5,682,166 (10.6%). Page 54 of 333 |2 Tax Cupmdty & Tax Rate Comp*risor 20�7 200S zmn 2(10 oma onz zuao 2014 zmu 2016 2017 2(18 zmv zuzo 202/ es L The proposed tax levy will drop the city's tax rate from 33.965 percent to 31.851 percent, a decrease of 2.114 percent. This is the 41h consecutive year of a tax rate decrease. Below is a chart comparing the city's tax capacity and tax rate over the past 15 years, including the 2021 preliminary levy. Median Value Home s wff,Annual City Taxes in Estimated Market Value $703 $729 $755 � »' 2019 2020 2m $754 $803 $808 The chart above prov'des 'nformation on the median value home and c ty property taxes paid oinoo2018. The orange bar and amounts onthe left axis represent the median value home. The grey shaded area and the amounts on the right axis is the property tax amount paid on the median value home. The value ofthe median value home has increased $15.8DO(0.]percent) from $251.0O0k)$200.8UOover the past year. This equates toonincrease of$5(D.0percent) Page 55 of 333 13 annually in property taxes. Absent any change in value, homeowners can expect a tax decrease of ($50) or about (6.2 percent). Since 2016 the median value home has increased in value by 30.5 percent compared to just a 14.9 percent increase in property taxes paid by that home. For reference a 1 % increase/decrease in the city's 2021 levy amounts to approximately $9 annually on the median value home. General Fund Proposed Budget Below is the 2021 recommended General Fund budget. The budget incorporates the General Fund portion of the preliminary tax levy along with the budget impact items noted above. The past few years we have seen record building permit volume. With larger projects we may see revenues collected in one year but incur inspections costs for that project in the following year. Last year the City Council formally committed $1,588,000 to be used in future years that included $795,000 in the adopted 2020 budget to offset related operations costs. The preliminary budget utilizes $500,000 of those committed revenues for the 2021 budget, which is a reduction of $295,000. 2021 Annual Budget GENERAL FUND 'SUMMARY TAXES SPECIAL ASSESSMENTS LICENSES AND PERMITS INTERGOVERNMENTAL C HAP:GES FOR, SERVICES FP^7ES AND FORFEITURES MISC..ELLANEOUS TOTAL REVENUES GENERAL GOVERN PUBLIC SAFETY PUBLIC WORKS RECREATION EAT ION UNALLOCATED DEBT SERVICE CAPITAL OUTLAY TOTAL EXPENDITURES 4 :"SFEF?S I17 PR!OL„EEDS FROM SALE OF ASSETS BOND PROCEEDS TRANSFERS OUT TOTAL OTHER FINANCING I' COMMITTED FUNDS - BUIL,DING INSP':EC'TIONS NET Actual 2018 16.981 p0 7,416 10 06.017.99 1.4.60 417.32 6.782.395..1 9 1.814-97 268.081 22 28,107,212.47 (4,628.23013) (11,626,545.731 (.5,671.323.36) (3,576,4=44.33)) (39,823..69) (22,1440.00) (276.,7:81.,02) (25,841,288.96). 262.55.99 0.00 0.00 (2,187,000..00) (1,924,474.01). 0.00 341.449 50 Actual 2019 .794,801 18 6,483..68 4.,656,4.54 1,573,434.61 7,054,697.22 8,13 8.00 551.,819.17 30,706,3 i8.40 (4.705,86079) (12.731,159 55) (5.955,457 05) (3.863,476 17) (25,250..92) (22.140 00) (93.702 71.) (27,397,047.19) 250,000.00 577'.62 0.00 0.00 250,577.62 0.00 3.559..898.83 Oaiguual Budget 2020 17,584,900.00 7,000.00 2,191.I00.00 1,3 26600.00 6,778,500.00 1.700 0i00 208,200.00 29,098,000.00 (4.880,700.00) (13.264.2 00.00) (6.651.400.00) ('4.188„300.00) (13(0.300.00) (22,:100.00) (6,000.00) (29,143,000.00) 250,000.00 0.000 0.00 0.00 250,000.00 795.00000 0.00 ]Requested Budget 2021 18.368,600 00 7,000.00 " ,139,100 00 1,441.200 00 6,929,500 00 1,700.r� 235,000.0D 29,122,100,00 (4,817. 500.00) (;,'13,895.700.00) (6,849.300.00) (4,156.300.00) (131,200.00) (22,100.00) 0.00 (29,S724.00.00) 250,000.00 0.00 0.00 0.00 250,000.10 500,,000.00 0.00 Page 56 of 333 14 Enterprise Funds The city operates two public utility funds Sewer and Surface Water. These funds operate on their own ability to generate revenues and receive no property tax support. The Sewer fund provides for the collection and conveyance of wastewater through a system of mains and lift stations. Sewage is treated by the Metropolitan Council Environmental Services, whose contracted services account for approximately 80 percent of the fund's operating expenditures. The Surface Water fund maintains the surface water system for the city, which includes 140 miles of storm sewer and 221 ponds. As a result of a decrease in Met Council charges, staff will be proposing a utility rate decrease for Sanitary Sewer 2021 or $0.14 per 1,000 gallons and no change in Storm Water rates. A typical residential user of 5,000 gallons/month could expect an $8 annual decrease in their city utility costs. Shakopee is far below comparable and surrounding cities when it comes to a cost comparison of city property taxes, sanitary sewer and storm charges. It is anticipated that the city will still be lower in 2021, as a result of the decrease in sewer rates and minimal impact on the median value home with the propose 2021 levy. The following chart' provides the 2020 annual cost of services for a $250,000 value home (approximately media value home in Shakopee) and 5,000 gallons of water a month. $1,000 $1,500 $1,200 $900 $600 $300 2020 Annual Cost of Services for Comparable & Surrounding Cities ($250,000 home 000 gallons/month) $ ,123 111111,1,11111,11111 G ,403 $1,425 $1,425 $1,429 umu Property Taxes Sewer Stone $1,791 $1,667 Page 57 of 333 15 Schedule for budget and property tax levy development Date Who What July 14, 2020 Council/Staff Review Preliminary Capital Improvement Plan (CIP) September 1, 2020 Council/Staff Review proposed levy, initiatives and requests September 15, 2020 Council Adopt proposed maximum tax levy for City and EDA. Adopt final 2021-2025 CIP September 30, 2020 Staff Certify maximum tax levy to the County which will be used for proposed property tax notices November County Proposed tax notices sent to owners November 17, 2020 Council/Staff Work session to review budget document December 1, 2020 Council Hold public meeting to discuss levy and budget. Review and approve utility rates for 2021. December 15, 2020 Council Adopt final tax levy and budget December 30, 2020 Staff Certify final tax levy and budget to County and State Page 58 of 333 16 BUDGET DEVELOPMENT Fund Structure The financial matters of the City of Shakopee are arranged into groups called funds. Each fund is a separate accounting activity. The funds are; Governmental Funds using modified accrual accounting: General Fund is the main operating fund and accounts for the usual activities of general government (administration, finance, city clerk, and information technology), public safety (police, fire and building inspection), public works (engineering, streets, fleet, park maintenance and natural resources) and culture/recreation (recreation). Special Revenue Funds are for resources received for specific purposes and include Forfeitures, Shakopee Government Television, Revolving Loan, Lodging Tax and the Economic Development Authority. Debt Service Funds are to account for money dedicated to paying the city's bonded debt. Capital Project Funds are to account for the larger construction projects in the city. Ongoing funds are the Capital Improvement, Park Reserve and Tree Replacement Funds. Other funds exist for the life of the projects financed by that fund. Proprietary Funds using accrual accounting: Enterprise Funds account for business -like activities of the city. There are three enterprise funds. The City operates the Sewer and Storm Drainage Funds with the Shakopee Public Utility Commission providing billing services for those two funds. The City also operates the Refuse Fund which provide refuse and recycling carts to Shakopee residents. Internal Service Funds account for providing goods or services to various city divisions. These are the Building Fund for: a majority of city and recreation services buildings, Capital Equipment Fund for major pieces of mobile equipment, Park Asset Fund for replacement of park assets, Information Technology Fund for certain hardware and software items, the Employee Benefit Fund for compensated absences and Self Insurance Fund for liability and worker compensation insurance coverage. Major Funds Major funds are the funds of the city that are larger in terms of assets, liabilities, revenues or expenditures. The General Fund is always a major fund and the two enterprise funds, Sewer and Storm Drainage are classed as major funds. Individual special revenue, debt service or capital projects funds may be determined to be major funds for one or more years depending on the activity in that fund. Page 59 of 333 17 Budget Process Scott County assessor sets property values during the previous year. The county sends valuation notices early in the current year for the next year's taxes. In May and June the local Board of Review and County Board of Equalization meet to consider appeals of property values from owners. June through March — Tax Court petitions must be filed to appeal previous year assessment. The City's, budget process starts in the spring for the following year. The Five Year Capital Improvement Plan is prepared by departments and brought to the City Council in mid -July. This document is approved by the City Council in September. Public input meetings are held in May and June at places throughout the City. In July, departments discuss big picture issues and new initiatives. Forecasts are prepared for compensation, revenues, utilities and internal service fund allocations. These items are used to prepare the preliminary tax levy. Management and City Council review the proposed budget and preliminary levy in late August and the maximum tax levy is certified to the county auditor by September 30t11. In September and October, departments finalize budgets and revise prior year budgets if necessary. In mid - November, tax payers receive a notice of the proposed amount of property taxes they would be billed for in the following year. Early in December a public meeting on the budget and tax levy is held and the final tax levy and budget are adopted. Budgets are legally adopted for all Funds through this budget document. The Economic Development Authority is a legally separate entity but is blended in as a special revenue fund because the City Council also serves as the Board for the EDA. Budgets are legally adopted at the division level for the General Fund. Staff may shift budget amounts within divisions, but governing body action is needed to change division or fund totals. The current year budget is amended with the following year's budget approval and can also be amended at any point with council action. General fund appropriations lapse at the year's end. Page 60 of 333 18 FINANCIAL MANAGEMENT POLICIES The City of Shakopee has an important responsibility to its citizens to plan the adequate funding of services desired by the public, including the provision and maintenance of public facilities, to manage municipal finances and resources wisely, and to carefully account for public funds. The City strives to ensure that it is capable of adequately funding and providing local government services needed by the community. The City will maintain or improve its infrastructure on a systematic basis to maintain quality neighborhoods. These policies provide the framework for fiscal management and guide the decision making process. The policies operate independently of changing circumstances and conditions. Objectives 1. To protect the Council's policy -making ability by ensuring that important decisions are not controlled by financial problems or emergencies. 2. To enhance the Council's policy -making ability by providing accurate information on the cost of various authority or service levels. 3. To assist sound management of the City government by providing accurate and timely information on financial condition. 4. To provide sound principles to guide the important decisions of the Council and of management which have significant fiscal impact. 5. To set forth operational principals which minimize the cost of local government, to the extent consistent with services desired by the public, and which minimize financial risk. 6. To employ revenue policies and forecasting tools to prevent undue or unbalanced reliance on certain revenues, especially property taxes, which distribute the cost of municipal services fairly, and which provide adequate funds to operate desired programs. 7. To provide essential public facilities and prevent deterioration of the City's infrastructure including its various facilities. 8. To protect and enhance the City's credit rating and prevent default on any municipal debts. 9. Ensure the legal use and protection of all City funds through a good system of financial and accounting controls. 10. Manage risk through loss awareness, loss prevention, loss control and loss financing. OPERATING BUDGET POLICY The operating budget policies ensure that the City's annual operating expenditures are consistent with past expenditures and respond to long-term objectives rather than short-term benefits. The policies allow the City to maintain a stable level of service, expenditures and tax levies over time. These policies are most critical to programs funded with property tax revenue because accommodating large fluctuations in this revenue source can be difficult. 1. The City will adopt a balanced operating budget for the General Fund with current revenues equal or greater than current expenditures. It is not the policy to finance ongoing operations with one-time revenues or fund balance. One time revenues and fund balance will only be used for one- time expenditures. 2. An objective analytical process will be used to forecast revenues. 3. Opportunities for other revenue sources will be explored to reduce property tax levels. Page 61 of 333 19 4. The City will avoid postponing expenditures and provide for the adequate maintenance, replacement and improvement of the City's physical assets in order to protect the capital investment and minimize future maintenance and replacement costs. 5. To protect against unforeseen events, the City will budget a contingency and maintain fund balances according to the City's policies. 6. The City will apportion its administrative and general government costs to all its funds as appropriate and practical. 7. The City staff will monitor revenues and expenditures to adhere to their budgeted amounts. Monthly reports comparing budget with revenues and expenditures will be prepared. Line items within a division may be over spent as long as the total division budget is not over spent. 8. Appropriations will be included in the operating budgets to keep internal service fund resources at an appropriate level. 9. Appropriations lapse at year end. FUND BALANCE/NET POSITION POLICY Fund balance is the difference between the assets and liabilities in a governmental fund. A governmental fund generally involves tax support and the focus of accounting is the flow or control of money. The General, Special Revenue, Debt Service and Capital Projects funds are governmental funds. Net Position is similar to fund balance but applies to enterprise and internal services fund and has a longer term focus including fixed assets, accumulated depreciation and long term debt. This Fund Balance Policy applies to unrestricted fund balances comprised of committed, assigned, unassigned amounts. The City Council can assign fund balance by expressing its intent or the Finance Director is hereby authorized to assign fund balance. When both restricted and unrestricted resources are available for use, it is the City's policy to first use restricted resources, and then use unrestricted resources as they are needed. When unrestricted resources are available for use, it is the City's policy to use resources in the following order: (1) committed, (2) assigned, and (3) unassigned. General Fund: • The General Fund may have a portion of its fund balance classified as non -spendable if there are long term receivables, inventories, or prepaid items on the balance sheet. • The General Fund is the only fund that can have any unassigned positive fund balance. The working capital balance of the general fund will fall into the unassigned fund balance classification. • The target level of unassigned fund balance as recommended by the Office of the Minnesota State Auditor is 35 to 50% of ensuing year's expenditure budget. This amount of unassigned fund balance will provide adequate funds until the next property tax revenue collection cycle for cash flow, unexpected decline in revenue such as state aid unallotment and unforeseen expenditures such as natural disasters. Page 62 of 333 20 • Unassigned fund balance can be spent down by City Council action or appropriation or due to emergency situations. Replenishing fund balance when it falls below the target level shall be accomplished by interfund transfers or budgeting for expenditures and other uses to be less than revenue and other sources over a period not to exceed three years. Annually the City Council will decide what to do with the General Fund unassigned fund balance that exceeds 50% of the ensuing year's expenditure budget. Any excess fund balance transfers will not be used as a funding source for ongoing recurring expenditures. • Unrestricted fund balance can be spent down by City Council action, appropriation or due to emergency situations. Replenishing fund balance when it falls below the target level shall be accomplished by inter -fund transfers or budgeting for expenditures and other uses to be less than revenue and other sources over a period not to exceed three years. Special Revenue Funds: These funds shall maintain sufficient fund balance to provide for working capital. Debt Service Funds: These funds shall maintain sufficient fund balance to provide for the timely payment of principal, interest and service charges. Capital Project Funds: There are no fund balance requirements for these funds. Long-range planning through use of the Capital Improvement Plan (CIP) and other forecasting methods should be utilized to ensure long-term sustainability. Enterprise Funds: These funds shall have sufficient equity and liquid assets to provide for six to twelve months operating costs, annual debt service requirements and at least ten percent (10%) of accumulated depreciation to provide for capital outlay. Internal Service Funds: These funds shall have sufficient equity to smooth out the "peaks and valleys" of major expenditures over the long term; provide funding equal to at least the current liability for employee compensated absences and other post -employment benefits; and provide sufficient funding to take advantage of premium discounts for general liability and workers' comp premiums. REVENUE AND EXPENDITURE POLICY The revenue policy is designed to ensure; 1) diversified and stable revenue sources, 2) adequate long-term funding by using specific revenue sources to fund related programs and services, and 3) funding levels to accommodate needed City services and programs equitably. 1. The City will provide long-term financial stability through sound short and long term financial planning. The City will maintain a diversified and stable revenue system in order to avoid short-term fluctuations in a single revenue source. 2. The City will conservatively estimate its annual revenues. All existing and potential revenue sources will be re-examined annually. 3. The City will use one-time or special purpose revenue for capital expenditures or for expenditures required by the revenue, and not to subsidize recurring personnel, operation and maintenance costs. Page 63 of 333 21 4. The City will establish all fees and charges at a level related to the cost of providing the services, or as adjusted for particular program goals. The City will review the full cost of activities supported by fees and charges to identify the impact of inflation and other cost increases and will review these fees and charges along with resulting net property tax costs with the Council at budget time. 5. The City will seek a balanced tax base through support of a sound mix of residential, commercial, and industrial development. 6. The City will set enterprise fund fees at a level that fully supports the total direct and indirect cost of the activity (net of any grants or similar revenues), including depreciation of capital assets and debt service, to maintain a positive cash flow and provide adequate working capital. Replacement (or bonding for replacement) of enterprise infrastructure will be paid for from accumulated (or annual) earnings of the particular fund. 7. The City will offset reduced revenues with reduced expenditures. 8. Department heads are responsible to monitor their respective budget and control spending so that the budget is not exceeded. Expenditures over $25,000 will have prior council approval. Any unauthorized expenditure or exceeding the budget may be a personal obligation of the person incurring the obligation. ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICY The accounting, auditing and financial reporting policy are designed to maintain a system of financial monitoring, control and reporting for all operations and funds in order to provide effective means of ensuring that overall City goals and objectives will be met and to assure the City's residents and investors that the City is well managed and fiscally sound. 1. The City will adhere to a policy of full and open public discourse of all financial activity. The proposed budget will be prepared in a manner to maximize its understanding by citizens and elected officials. Copies of financial documents will be made available to all interested parties. Opportunities will be provided for full citizen participation prior to adopting the budget. 2. The City will maintain its accounting records and report on its financial condition and results of operations in accordance with City, State and Federal law and regulations, and Generally Accepted Accounting Principles (GAAP), and standards established by the Governmental Accounting Standard Board (GASB). Budgetary reporting will be in accordance with City and State budget laws. 3. An independent firm of certified public accountants will annually perform a financial and compliance audit of the City's financial statements. Their opinions will be contained in the City's Comprehensive Annual Financial Report (CAFR). 4. As an additional independent confirmation of the quality of the City's financial reporting, the City will annually seek to obtain the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting. The CAFR will be presented in a way designed to communicate with citizens about the financial affairs of the City. Page 64 of 333 22 INVESTMENT POLICY A. Governing Authority The Investment program shall be operated in conformance with governing legislation and other legal requirements. B. Scope This policy applies to the investment portfolio of all funds under the authority and control of the Finance Director/City Treasurer of the City of Shakopee. All cash and investments are pooled together to achieve economies of scale. Per SEC Rule 15B (Municipal Advisor Rule), municipal bond proceeds are not included in pooled investments and will be held in separate identifiable trust accounts. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. C. General Objectives The primary objectives, in priority order, on investment activities shall be: 1. Safety Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. a) Credit Risk The city will minimize credit risk, which is the risk of loss of all or part of the investment due to the failure of the security issuer or backer, by: • Limiting investments to the types of securities listed in Section G of this Investment Policy; • Pre -qualifying and conducting ongoing due diligence of the financial institutions, broker/dealers, intermediaries, and advisers with which the [entity] will do business in accordance with Section E; Diversifying the investment portfolio so that the impact of potential losses from any one type of security or from any one individual issuer will be minimized. b) Interest Rate Risk The city will minimize interest rate risk, which is the risk that the market value of securities in the portfolio will fall due to changes in market interest rates, by: • Structuring the investment portfolio so that security maturities match cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity; • Investing operating funds primarily in shorter -term securities, money market mutual funds, or similar investment pools and limiting individual security maturity as well as the average maturity of the portfolio in accordance with this policy (see section H). Page 65 of 333 23 2. Liquidity The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands (static liquidity). Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets (dynamic liquidity). A portion of the portfolio also may be placed in local government investment pools, which offer same -day liquidity for short-term funds. 3. Yield The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. Securities should not be sold prior to maturity with the following exceptions: • A security with declining credit may be sold early to minimize the loss of principal; • A security swap would improve the quality, yield, or target duration in the portfolio; • Liquidity needs of the portfolio require that the security be sold; • There is a definite economic benefit to be realized. D. Standards of Care 1. Prudence The standard of prudence to be used by investment officials shall be the "prudent person" standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with procedures and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations and the sale of securities are carried out in accordance with the terms of this policy. Investments shall be made with judgment and care, under circumstances then prevailing, for investment, considering the probable safety of their capital as well as the probable income to be derived. 2. Ethics and Conflicts of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. Employees and investment officials shall disclose any material interests in financial institutions with which they conduct business. Employees and officers shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the city. Page 66 of 333 24 3. Delegation of Authority Authority and responsibility for the operation of the investment program is hereby delegated to the Finance Director/Treasurer. The Finance Director shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. The use of an independent third -party investment manager is authorized. 4. Investing fees The General Fund shall be reimbursed from interest earnings for the cost of an investment manager and safe keeping fees. E. Authorized Financial Institutions, Depositories, and Broker/Dealers A list will be maintained of financial institutions and depositories authorized to provide investment services. In addition, a list will be maintained of approved security broker/dealers selected by creditworthiness and/or other factors, such as FINRA broker check. All financial institutions and broker/dealers who desire to_become qualified for investment transactions must supply the following as appropriate: • Audited financial statements demonstrating compliance with state and federal capital adequacy guidelines; • Proof of Financial Industry Regulatory Authority (FINRA)certification (not applicable to Certificate of Deposit counterparties); • Proof of state registration; • Certification of having read and understood and agreeing to comply with the city's investment policy; • An annual review of the financial condition and registration of all qualified financial institutions and broker/dealers will be conducted by the investment officer. F. Safekeeping and Custody 1. Delivery vs. Payment All trades of marketable securities will be executed by delivery vs. payment (DVP) to ensure that securities are deposited in an eligible custody account prior to the release of funds. 2. Safekeeping Securities will be held by a [centralized] independent third -party custodian selected by the entity as with all securities held in the city's name. The safekeeping institution shall annually provide a copy of their most recent report on internal controls (Statement of Auditing Standards No. 70, or SAS 70). Page 67 of 333 25 3. Internal Controls The investment officer shall establish a system of internal controls, which shall be documented in writing. The internal controls shall be reviewed annually by staff and with the independent auditor. The controls shall be designed to prevent the loss of public funds arising from fraud, employee error, mis-representation by third parties, unanticipated changes in financial markets, or imprudent actions by employees and officers of the city. G. Suitable and Authorized Investments The following investments will be peiluitted by this policy and are those defined by state law where applicable; • Savings/demand deposits. A financial institution that is qualified as a "depository" of public funds of government entities. The City may hold balances in qualified bank deposits. Funds may be held in checking/savings accounts at approved depository banks. If balances are greater than the FDIC limit, collateral of 110 percent will be held for the excess balances. Non -interesting bearing deposits will be held at a minimum. However, the interest -bearing demand deposit programs that banks provide for next day access to funds will be utilized; • U.S. Government obligations, U.S. Government agency obligations, and U.S. Government instrumentality obligations, which have a liquid market with a readily determinable market value. This includes mortgage -backed pass -through securities issued by any U.S. Government agency; • Certificates of deposit and other evidences of deposit at financial institutions, bankers' acceptances, and commercial paper, rated A-1, P-1, F-1 or higher by at least two nationally recognized rating agencies; • Investment -grade obligations of state and local governments and public authorities. General obligation bonds of'a state or local government must be rated "A" or higher at the time of investment by a nationally recognized rating agency. Revenue bonds of a state or local government must be rated "AA" or higher at the time of investment by a nationally recognized rating agency; • Money market mutual funds regulated by the Security and Exchange Commission and whose portfolios consist only of dollar -denominated securities; • Local government investment pools, either state -administered or through joint powers statutes and other intergovernmental agreement legislation, i.e. 4M Fund administered by the League of Minnesota Cities. H. Investment Parameters 1. Diversification The aggregate investment portfolio shall be diversified by: • Limiting investments to avoid over concentration in securities from a specific issuer or business sector (excluding securities back by the US government); • Limiting investment in securities that have higher credit risks; • Investing in securities with varying maturities; • Continuously investing a portion of the portfolio in readily available funds such as local government investment pools (LGIPs) or money market funds to ensure that appropriate liquidity is maintained in order to meet ongoing obligations; Page 68 of 333 26 • All investments other than in direct obligations or agencies of the United States, secured by collateral, or repurchase agreements, shall not exceed fifty (50) percent of the aggregate investment portfolio. Mortgage -backed securities shall not exceed thirty (30) percent of the aggregate investment portfolio, at time of purchase; • Investment in any one corporation for commercial paper, repurchase agreements or certificates of deposit shall not exceed five (5) percent of the aggregate investment portfolio. 2. Performance Standards The Longer -Term Core funds shall be managed in accordance with the parameters specified within this policy and shall be regularly evaluated against a benchmark. The benchmark will be a blend of eighty (80) percent of the Bloomberg Barclays US Treasury 1 to 5-year Index and twenty (20) percent of the Bloomberg Barclays MBS Conventional 15-year Index. This benchmark shall, at a minimum, be reviewed every year to ensure consistency with the City of Shakopee's investment policy and risk tolerances. 3. Maximum Maturities To the extent possible, the City of Shakopee shall attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City of Shakopee will not directly invest in securities maturing more than ten (10) years from the date of purchase, or 10-year average -life for mortgage -backed securities. Longer -term funds shall not be invested in securities exceeding 10 years in modified duration, at time of purchase. I. Reporting The Finance Director shall prepare and present to the City Council an investment report at least quarterly. Included in the report shall be the following: • A listing of individual securities held at the end of the reporting period listed by maturity date. • The carrying basis, the current calculated accreted basis and the current market value. • Weighted average yield. • Total return performance measured against the selected benchmark for the Longer -Term funds. J. Depositories Pursuant to Minnesota Statures, Section 118A.02, the Finance Director is authorized to designate as a depository of city funds such national, insured state banks or thrift institutions as defined in MSA 51A.02, Subdivision 23, as deemed proper. The Finance Director is authorized by City Council to approve of the arrangements for safekeeping of pledged collateral in accordance with MSA 118A.03. The depository may at its discretion furnish a bond and/or collateral aggregating the required amount. The City will not accept mortgages as collateral. Page 69 of 333 27 DEBT POLICY The debt policy ensures that the City's debt 1) does not weaken the City's financial structure; and 2) provide limits on debt to avoid problems in servicing debt. This policy is critical for maintaining the best possible credit rating. 1. The City will not use long-term debt for current operations. 2. The City will avoid the issuance of short-term debt such as, Budget, Tax and Revenue Anticipation Notes. 3. The City will confine long-term borrowing to capital improvements, equipment or projects that have a life of more than 5 years and cannot be financed from current revenues. 4. The City will use special assessments, revenue bonds, and/or any other available self- liquidating debt measures instead of general obligation bonds where and when possible, applicable and practical. 5. The City will pay back debt within a period not to exceed the expected life of the project. 6. Tax supported debt such as building bonds shall not exceed a term of twenty years unless there are extraordinary reasons. 7. Debt supported by special assessments shall have a term of ten years or less depending on the size of the assessments. 8. Special assessments financed internally will bear 8%or lower interest, based on the current market. 9. The City will not exceed 3 percent of the market value of taxable property for pure general obligation debt per state statutes. 10. The City will maintain good communications with bond rating agencies about its financial condition and will follow a policy of full disclosure in every financial report and bond prospectus. The City will comply with Securities Exchange Commission (SEC) reporting requirements. 11. The City will follow a policy of full disclosure on financial reports and bond prospectus. 12. The City may refinance or call any debt issue when beneficial for future savings. 13. Inter -fund loans will not exceed two years duration and interest earning on the investment portfolio will determine the interest rate to be paid to the lending fund. 14. Business/development subsidy financing will be based on pay as you go financing to the greatest extent possible. 15. The maturity of direct debt shall have 50% maturity in ten years or less. 16. The terms of the debt shall not exceed the life of the asset financed. CAPITAL ASSET THRESHOLD Fixed asset capitalization threshold is $10,000 and a life of more than two years. Items such as lengths of fire hose and firefighter's turn out gear or non -major software are not capitalized. Significant software that the city uses is not purchased outright. Items purchased in lots where the individual items are less than $10,000 are not capitalized. For infrastructure or buildings, repairs/additions of less than $10,000 or not materially improving or extending the life of the assets are not capitalized. Developer contributions of infrastructure items shall have 15% added to the estimated construction cost for indirect costs. Page 70 of 333 28 CAPITAL EQUIPMENT POLICY The purpose of the City's capital equipment program is to plan for the replacement of obsolete equipment and the purchase of new items without needing significant changes in the tax levy. 1. The City will plan for the purchase of any vehicles and mobile equipment costing over $20,000 and a life of 1 year or more as part of the City's ten-year capital equipment program. 2. The City will plan the capital equipment program to assure that funds remain in the capital equipment fund to accrue interest and use its fund balance to provide a revenue source for the fund. 3. The City will anticipate equipment replacements and additions based on realistic asset life expectancies and cash balances. 4. The City will project any future operating costs of purchases into the upcoming operating budgets. For example, the addition of park equipment might, require more maintenance expenditures in future years. 5. The City will maintain its assets to protect its capital investment and to minimize future capital expenditures. 6. The City will use the least expensive financing method for all capital equipment purchases including multiple cost estimates and bids when appropriate and required by law. CAPITAL IMPROVEMENT PROGRAM POLICY The purpose of the capital improvement policy is to plan for the construction, replacement and maintenance of the City's infrastructure with as little impact to City funds as possible. 1. The City will develop a 5 year plan for capital improvements and update it annually. 2. The City will identify the estimated cost and potential funding sources for each capital project. 3. The City will coordinate development of the capital improvement budget with the development of the operating budget. Future operating costs associated with new capital improvements will be projected and included in the operating budget. 4. The City will use inter -governmental assistance to finance those capital improvements that are consistent with the capital improvement plan and City priorities. 5. The City will maintain all its assets at a level adequate to protect the City's and its citizens' capital investment and to minimize future maintenance and replacement costs. 6. Federal, State and other intergovernmental and private funding sources of a special revenue nature shall be sought out and used as available to assist in financing capital improvements. Page 71 of 333 29 RISK MANAGEMENT POLICY The risk management policy assures proper insurance coverage of City assets while minimizing risk and cost. 1. Insurance policies will be analyzed regularly to assure proper coverage on City assets. 2. The City will maintain the highest deductible amount considered prudent in light of the relationship between the cost of insurance, the estimated deductible to be paid and the City's ability to sustain the loss. 3. The City will insure that contractors, license holders and parties using city facilities have appropriate insurance to protect the City. Page 72 of 333 30 I�11�.�J�P1 SI IAKOI'EE 2021 Annual Budget Operating Budget Employees by Function Governmental Funds General Government Administration City Administrator Assistant City Administrator Administrative Assistant Grants & Special Projects Coordinator HR Manager HR Specialist Communications Coordinator Communications Specialist IT Director IT Infrastructure Administrator IT Analyst 1 IT Specialist 2 Total 14 2018 2019 2020 2021 City Clerk City Clerk Deputy Clerk Records Clerk City Hall Receptionist Finance Finance Director Accounting Manager Accounting Clerk Administrative Assistant Planning & Development Director of Planning & Development Senior Planner Planner Administrative Assistant Economic Development Specialist Facilities Facilities Supervisor Maintenance Worker Tota Total 1 1 1 1 1 1 1 1 1 1 1 0 1 1 1 1 1 1 1 1 2 2 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1 2 2 14 13 1 1 1 1 1 0.5 1 1 1 .5: 4 0.4 3 1 1 0.25 Total 5.65 Total 0.5 3.5 0.5 0.5 3.5 3.5 1 1 1 1 1 1 1 1 1 1 1 1 4 4 4 0.4 3 1 0 0 0.4 3 1 0 0 0.4 3 1 0 0 4.4 4.4 4.4 1 1 1 1 1 1 1 1 2 2 2 2 Page 73 of 333 31 I�11�.iJ�P1 S1'A'KC�PEE 2021 Annual Budget Operating Budget Employees by Function 2018 2019 2020 2021 Public Safety Police Police Chief 1 1 1 1 Captain 2 2 2 2 Administrative Assistant 1 1 1 1 Sergeant 9 9 9 9 Investigator 5 5 5 5 School Resource 3 3 3 3 Victim & Community Services Coordinator 1 1 1 1 Patrol Officer 30 30 30 30 Records Supervisor 1 1 1 1 Records Technician 2 2 2 2 Records Specialist 2 2 2 2 CSO 1 1 1 1 Evidence Technician 0.5 0.5 0.5 0.5 Crime Prevention Specialist 1 1 1 1 Investigative Aide 1 1 1 1 Code Compliance Officer 1 1 1 1 Receptionist 1 1 1 1 Fire Total 62.5 62.5 62.5 62.5 Fire Chief 1 1 1 1 Assistant Fire Chief 1 1 1 1 Fire Marshal 1 1 1 1 Fire Captain 1 1 1 1 Full -Time Firefighter 4 4 4 4 Total 8 8 8 8 Building Inspection. Director of Planning & Development Building Official Building Inspector Electrical Inspector Permit Coordinator Administrative Assistant 0.1 0.1 0.1 0.1 1 1 1 1 2 2 2 3 0 1 1 1 1 2 2 2 1 1 1 1 Total 5.1 7.1 7.1 8.1 Page 74 of 333 32 I�11�.�J�P1 Sl IAKOPEE 2021 Annual Budget Operating Budget Employees by Function Public Works Engineering Public Works Director/Engineer Assistant City Engineer Project Engineer Project Coordinator Senior Engineering Technician Engineering Technician GIS Specialist Administrative Assistant Total Street Public Works Superintendant 1 1 1 1 Street/Utility Supervisor 1 1 1 1 Street Foreman 1 1 1 1 Senior Public Works Technician 1 0 0 0 Maintenance Operator 4 5 5 5 Administrative Assistant 1 1 1 1 2018 2019 2020 2021 1 1 1 1 1 1 1 1 8 1 1 1 1 1 1 1 1 1 1 1 1 2 2 2 9 9 9 Fleet Lead Mechanic L. ' 1 1 1 Mechanic 2 2 2 2 9 Total Park and Recreation Park Maintenance Park Supervisor 1 1 1 1 Park Foreman 0 0 1 1 Park Lead 1 1 1 1 Maintenance Operator 7 7 8 8 Total 9 9 11 11.2 3 3 3 3 Natural Resources Water Resources/Environmental Engineer Total 0.2 0.2 0.2 0 0.2 0.2 0.2 0 Total 9' 9 9 Page 75 of 333 33 I�11�.�J�P1 S1-IAKO1'EE 2021 Annual Budget Operating Budget Employees by Function 2018 2019 2020 2021 Recreation Park & Recreation Director 1 1 1 1 Recreation Supervisor 5 5 0 0 Programs and Service Manager 0 0 1 1 Recreation Facilities Manager 0 0 1 1 Recreation Supervisor 0 0 1 1 Aquatic Supervisor 0 0 1 1 Administrative Assistant 1 1 1 1 Community Engagement Coordinator 0 1 1 1 Recreation Specialist Senior Services 0 1 1 1 Arena Lead Worker 2 2 2 2 Guest Services 1 1 2 2 Lifeguard 1 1 1 1 Facility Manager 1 1 1 1 Maintenance Worker 2 2 2 2 Total 14 16 16 16 Economic Development EDA Fund Director of Planning & Development Economic Development Specialist Total Enterprise Funds Sewer Fund Utility Foreman 0.5 0.5 0.5 0.5 Maintenance Operator 3 3 3 3 Total 3.5 3.5 3.5 3.5 0,5 0.5 0.5 0.75 1 1 1.25 1.5 1.5 0.5 1 1.5 Storm Drainage Fund Utility Foreman Maintenance Operator Water Resources/Environ Total Employees ental Engineer 0.5 0.5 0.5 0.5 2 2 2 2 0.8 0.8 0.8 0.8 Total 3.3 3.3 3.3 3.3 156.00 160.00 162.00 162.00 Page 76 of 333 34 Resolution No. R2020-101 A RESOLUTION SETTING PROPOSED MAXIMUM 2020 PROPERTY TAX LEVY COLLECTIBLE IN 2021 WHEREAS, the City Council of the City of Shakopee, is the governing body of the City of Shakopee; and WHEREAS, Minnesota Statutes require that the preliminary property tax levy for property taxes payable in 2021 be provided to the Scott County Auditor no later than September 30, 2020. NOW , THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the following amounts be levied as the proposed maximum tax levy in accordance with existing law for the current year upon the taxable property in the City of Shakopee; General Fund Abatements Capital Improvement Fund Debt Service 2016 Total Property Tztxes 2021 Requested $ 17,934,600 194,600 700,000 2,188,600 $ 21,017,800 BE IT FURTHER RESOLVED, the public input meeting on the tax levy and budget is set for December 1, 2020 at 7:00 pm., located at City Hall, 485 Gorman Street. Adopted in regular session of the City Council for the City of Shakopee, Minnesota held this 15th day of September 2020. A `TE City C er. Mayor of the City of Shakopee Page 77 of 333 35 RESOLUTION NO. R2020-102 A RESOLUTION CANCELING DEBT SERVICE LEVIES FOR TAXES PAYABLE IN 2021 WHEREAS, the City has reviewed balances of debt service funds and has determined sufficient funds are available for the repayment of debt; and WHEREAS, Scott County requires a resolution be passed by the City Council if the levied amount is less that the required amount from the payment schedule of a bond; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the following debt service levies are cancelled: 2012A GO Refunding Bonds $ 544,950.00 2016A GO Tax Abatement Bonds $ 49,035.31 BE IT FURTHER RESOLVED that the followma in -evocable transfer is made from the Buildi Internal Service Fund to the 2012A GO Refunding Debt Service Fund, in the amount of $300,000.00, with the difference required for payment of annual debt service needs to be paid from the fund balance in the debt service fund. a Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 15th day of September 2020. Mayor of the City of Shakopee Page 78 of 333 36 CITY OF SHAKOPEE, MINNESOTA RESOLUTION NO. R2020-103 APPROVING THE LEVY OF A SPECIAL BENEFIT LEVY PURSUANT TO MINNESOTA STATUTES, SECTION 469.033, SUBDIVISION 6 BY THE ECONOMIC DEVELOPMENT AUTHORITY FOR THE CITY OF SHAKOPEE, MINNESOTA WHEREAS, pursuant to Resolution No. 4206, adopted by the City Council of the City of Shakopee, Minnesota (the "City"), on April 4, 1995, as amended by Resolution No. 4381, adopted by the City Council of the City on February 6, 1996, and Minnesota Statutes, Sections 469.090 through 469.1082, the City created the Economic Development Authority for the City of Shakopee, Minnesota (the "Authority"); and WHEREAS, the Authority has the ability to exercise all powers and duties of a housing and redevelopment authority under the provisions of Minnesota Statutes, Sections 469.001 through 469.047 (the "HRA Act"); and WHEREAS, Section 469.033, subdivision 6 of the HRA Act provides that all of the territory included within the area of operation of a housing and redevelopment agency (the entire City) shall be a taxing district for the purpose of collecting special benefit taxes; and WHEREAS, Section 469.033, subdivision 6 of the HRA Act permits the Authority to levy and collect a special benefit tax of up to 0.0185% of estimated market value of taxable property within the City, levied upon all taxable real property within the City; and WHEREAS, the special benefit tax levy authorized by Section 469.033, subdivision 6 of the HRA Act is separate and distinct from the City's levy and is not subject to levy limits; and WHEREAS, the Authoritydesires to levy a special benefit tax in the amount of $350,000, which is less than 0.0185% of the estimated market value of taxable property within the City; and WHEREAS, on the date hereof, the Board of Commissioners of the Authority adopted a resolution (the "Authority Resolution") approving the levy a special benefit tax in the amount of $350,000; and WHEREAS, pursuant to the Authority Resolution, the Authority will adopt a budget for fiscal year 2021 that provides for levy of the special benefits tax in an amount of $350,000 to be used for the Authority's economic development and redevelopment activities; and NOW, THEREFORE, BE IT RESOLVED by the City Council (the "City Council") of the City of Shakopee, Minnesota as follows: 1. The City Council hereby accepts the preliminary budget submitted by the Authority for fiscal year 2021. 2. The City Council hereby approves the preliminary levy by the Authority of a special benefit tax pursuant to Section 469.033, subdivision 6 of the HRA Act in the amount equal to the lesser of a levy at a rate of 0.0185% of the estimated market value of taxable property within City or $350,000 with respect to taxes payable in calendar year 2021. 507179v I JAE SH235-I Page 79 of 333 37 ATT 3. Notwithstanding the City`u approval of the Authority's levy, the City Council may determine k/decrease the Authority's hevvv/bcofiouUzthe Citv'alevy for 202l. Approved hvthe City Council ofthe City ofShakopee, Minnesota this ]5"'day ofSeptember 2O2O. /I ` � � fcrk�" k-1 / / 5m/79v/»nE'sxz5'/ 2 38 RESOLUTION NO. R2020-129 A RESOLUTION SETTING 2020 PROPERTY TAX LEVY COLLECTIBLE IN 2021 BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the following amounts be levied as the tax levy in accordance with existing law for the current year upon the taxable property in the City of Shakopee; General Fund $ 17,934,600 Abatements 194,600 Capital Improvement Fund 700,000 Debt Service 2016A 2,118,600 Total Property Taxes 21,017,800 BE IT FURTHER RESOLVED, THAT THE City clerk is hereby instructed to transmit a certified copy to this resolution to the County Auditor of Scott County, Minnesota Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 15th day of December, 2020. Mayor of the City of Shakopee ATTEST: City Clerk Page 81 of 333 39 RESOLUTION NO. R2020-128 A RESOLUTION ADOPTING THE 2021 BUDGET WHEREAS, the City Administrator and Finance Director have presented to the City Council a proposed 2021 budget; WHEREAS, The City Council has held a public meeting and has concluded the budget as prepared is appropriate; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the 2021 Budget is hereby approved and adopted with the official copy being on file with the City Clerk. Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 15th day of December, 2020. Mayor of the City of Shakopee ATTEST: City Clerk Page 82 of 333 40 CITY OF SHAKOPEE, MINNESOTA RESOLUTION NO. R2020-130 APPROVING THE LEVY OF A SPECIAL BENEFIT LEVY PURSUANT TO MINNESOTA STATUTES, SECTION 469.033, SUBDIVISION 6 BY THE ECONOMIC DEVELOPMENT AUTHORITY FOR THE CITY OF SHAKOPEE, MINNESOTA WHEREAS, pursuant to Resolution No. 4206, adopted by the City Council of the City of Shakopee, Minnesota (the "City"), on April 4, 1995, as amended by Resolution No. 4381, adopted by the City Council of the City on February 6,1996, and Minnesota Statutes, Sections 469.090 through 469.1082, the City created the Economic Development Authority for the City of Shakopee, Minnesota (the "Authority"); and WHEREAS, the Authority has the ability to exercise all powers and duties of a housing and redevelopment authority under the provisions of Minnesota Statutes, Sections 469.001 through 469.047 (the "HRA Act"); and WHEREAS, Section 469.033, subdivision 6 of the HRA Act provides that all of the territory included within the area of operation of a housing and redevelopment agency(the entire City) shall be a taxing district for the purpose of collecting special benefit taxes; and WHEREAS, Section 469.033, subdivision 6 of the HRA Act permits the Authority to levy and collect a special benefit tax of up to 0.0185% of estimated market value of taxable property within the City, levied upon all taxable real property within the City; and WHEREAS, the special benefit tax levy authorized by Section 469.033, subdivision 6 of the HRA Act is separate and distinct from the City's levy and; is not subject to levy limits; and WHEREAS, the Authority desires to levy a special benefit tax in the amount of $350,000, which is less than 0.0185% of the estimated market value of taxable property within the City; and WHEREAS, on the date hereof, the Board of Commissioners of the Authority adopted a resolution (the "Authority Resolution") approving the levy a special benefit tax in the amount of $350,000; and WHEREAS, pursuant to the Authority Resolution, the Authority has adopted a budget for fiscal year 2021 that provides for levy of the special benefits tax in an amount of $350,000 to be used for the Authority's economic development and redevelopment activities; and NOW, THEREFORE, BE IT RESOLVED by the City Council (the "City Council") of the City of Shakopee, Minnesota as follows: 1. The City Council hereby accepts the preliminary budget submitted by the Authority for fiscal year 2021. 2. The City Council hereby approves the levy by the Authority of a special benefit tax pursuant to Section 469.033, subdivision 6 of the HRA Act in the amount equal to the lesser of a levy at a rate of 0.0185% of the estimated market value of taxable property within City or $350,000 with respect to taxes payable in calendar year 2021. 507179v1 JAE SH235-1 Page 83 of 333 41 Adopted in regular session of the City Council of the City of Shakopee, Minnesota this 15th day of December 2020. ATTEST: City Clerk Mayor 507179v1 JAE SH235-1 2 Page 84 of 333 42 BLANK Page 85 of 333 43 COMBINED BUDGET SUMMARY Page 86 of 333 2021 Annual Budget GOVERNMENT WIDE FUNDS 44 REVENUES: TAXES SPECIAL ASSESSMENTS LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITURES MISCELLANEOUS TOTAL REVENUES EXPENDITURES: GENERAL GOVERNMENT PUBLIC SAFETY PUBLIC WORKS PARK AND RECREATION ECONOMIC DEVELOPMENT UNALLOCATED DEBT SERVICE TOTAL EXPENDITURES EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES OTHER FINANCING: TRANSFERS IN BOND PROCEEDS TRANSFERS OUT EXCESS (DEFICIENCY) OF REVENUES AND OTHER SOURCES OVER EXPENDITURES AND OTHER USES PROPERTY TAX LEVY REQUIRED TO SUPPORT THIS BUDGET GENERAL FUND $18,368,600 7,000 2,139,100 1,441,200 6,929,500 1,700 235,000 SPECIAL REVENUE FUNDS $568,800 0 0 0 12,000 0 350,500 DEBT SERVICE FUNDS $2,188,600 166,500 0 0 0 0 0 CAPITAL PROJECTS FUNDS $1,600,000 676,079 1,200,000 3,274,000 0 100,000 400,063 TOTAL $22,726,000 849,579 3,339,100 4,715,200 6,941,500 101,700 985,563 29,122,100 931,300 2,355,100 7,250,142 39,658,642 (4,817,500) (13,895,700) (6,849,300) (4,156,300) 0 (131,200) (22,100) (29,872,100) (225,000) 0 0 0 393,875) 0 0 (618,875) 0 0 0 0 0 0 (3,086,260) (3,086,260) 0 0 (22,210,000) 0 0 0 0 (22,210,000) (5,042,500) (13,895,700) (29,059,300) (4,156,300) (393,875) (131,200) (3,108,360) (55,787,235) 312,425 (731,160) 0 778,400 0 0 0 0 (14,959,858) 2,590,930 3,917,000 (1,152,000) (16,128,593) 3,619,330 3,917,000 (1,152,000) ($500,000) $312,425 $47,240 ($9,603,928) ($9,744,263) $18,129,200 $350,000 $2,188,600 $700,000 $21,367,800 Page 87 of 333 2021 Annual Budget ENTERPRISE FUNDS 45 REVENUES: OPERATING REVENUES EXPENSES: OPERATING EXPENSES DEPRECIATION OPERATING INCOME (LOSS) NON -OPERATING INCOME NON -OPERATING EXPENSES SEWER FUND SURFACE WATER FUND REFUSE FUND TOTAL $4,397,252 $1,324,600 $135,000 $5,856,852 3,365,861 1,063,600 0 4,429,461 0 0 117,000 117,000 1,031,391 261,000 18,000 1,310,391 149,800 (7,611,000) NET INCOME (LOSS) BEFORE TRANSFERS (6,429,809) 328,100 (500) 477,400 ,718,200) (4,300) (9,333,500) (1,129,100) 13,200 (7,545,709) CAPITAL CONTRIBUTION 0 3,000 0 3,000 TRANSFERS IN 1,051,000 0 0 1,051,000 TRANSFERS OUT (165,000) (2,036,000) 0 (2,201,000) NET INCOME (LOSS) (5,543,809) (3,162,100) 13,200 (8,692,709) Page 88 of 333 46 BLANK Page 89 of 333 47 GENERAL FUND The General Fund is used to account for revenues and expenditures necessary to carry out the basic functions of city government. Divisions within the General Fund include general government, public safety, public works and park and recreation. These basic functions include police and fire protection, planning, administration, etc. Appropriations are made from this fund annually. Revenues are recorded by source, i.e. taxes, intergovernmental, charges for services, etc. Expenditures are recorded by object and are primarily for day -to day operating expenses and equipment. Capital expenditures for large scale public improvements are accounted for within the Capital Projects Funds. Page 90 of 333 2021 Annual Budget GENERAL FUND SUMMARY 48 TAXES SPECIAL ASSESSMENTS LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITURES MISCELLANEOUS TOTAL REVENUES GENERAL GOVERNMENT PUBLIC SAFETY PUBLIC WORKS RECREATION UNALLOCATED DEBT SERVICE CAPITAL OUTLAY TOTAL EXPENDITURES TRANSFERS IN PROCEEDS FROM SALE OF ASSETS BOND PROCEEDS TRANSFERS OUT TOTAL OTHER FINANCING COMMITTED FUNDS - BUILDING INSPECTIONS NET Actual 2018 16,981,069.68 7,416.10 2,606,017.99 1,460,417.32 6,782,395.19 1,814.97 268,081.22 28,107,212.47 Actual 2019 ....................................................................................... 16,794,801.18 6,483.68 4,656,994.54 1,573,434.61 7,084,697.22 8,13 8.00 581,819.17 30,706,368.40 (4,628,230.83) (4,705,860.79) (11,626,545.73) (12,731,159.55) (5,671,323.36) (5,955,457.05) (3,576,444.33) (3,863,476.17) (39,823.69) (25,250.92) (22,140.00) (22,140.00) (276,781.02) (93,702.71) (25,841,288.96) (27 397 04719) 262,525.99 0.00 0,00 (2,187,000.00) (1,924,474.01) 0.00 341,449.50 , , 250,000.00 577.62 0.00 0.00 250,577.62 0.00 3,559,898.83 Budget 2020 17,584,900.00 7,000.00 2,191,100.00 1,326,600.00 6,778,500.00 1,700.00 208,200.00 28,098,000.00 (4,880,700.00) (13,264,200.00) (6,651,400.00) (4,188,300.00) (130,300.00) (22,100.00) (6,000.00) (29,143,000.00) 250,000.00 0.00 0.00 0.00 250,000.00 795,000.00 0.00 Requested Budget 2021 ............................................................................................ 18,368,600.00 7,000.00 2,139,100.00 1,441,200.00 6,929,500.00 1,700.00 235,000.00 29,122,100.00 (4,817,500.00) (13,895,700.00) (6,849,300.00) (4,156,300.00) (131,200.00) (22,100.00) 0.00 (29,872,100.00) 250,000.00 0.00 0.00 0.00 250,000.00 500,000.00 0.00 Page 91 of 333 Object Account 2021 Annual Budget Company: 01000- GENERAL FUND Actual Actual 2018 2019 01000 - GENERAL FUND REVENUES: TAXES: 4011 - CURRENT PROPERTY TAX 4013 - MARKET VALUE CREDIT 4015 - FISCAL DISPARITIES 4020 - MOBIL HOME TAX 4025 - PAYMENT IN LIEU OF TAXES 4031 - EXCESS TAX INCREMENT 4032 - TAX ABATEMENT 4035 - OTHER TAXES 4040 - AGGREGATE TAX 4050 - LODGING TAX 4202 - CABLE FRANCHISE 4203 - TRACK FRANCHISE TAXES SPECIAL ASSESSMENT: 4110 - SPECIAL ASSESSMENT PRINCIPAL 4111 - SPEC ASSESSMENT INTEREST 4112 - SA PENALTIES & INTEREST 4120 - SA PREPAY SPECIAL ASSESSMENT LICENSES AND PERMITS: 4220 - LIQUOR LICENSE 4230 - BEER LICENSE 4240 - CIGARETTE LICENSE 4242 - DOG LICENSES 4243 - MISC BUSINESS LICENSE`' 4244 - MISC NON -BUSINESS LICENSE 4251 - BUILDING PERMITS 4255 - RE -ROOF PERMIT 4256 - WINDOWS -DOORS -RESIDING 4259 - PLAN REVIEW FEE 4261 - PLUMBING PERMITS 4265 - MECHANICAL PERMITS 4267 - ELECTRICAL PERMITS 4272 - SEWER & WATER PERMITS 4274 - FIRE INSPECTION PERMITS 4275 - INSPECTIONS 4276 - FENCE PERMITS 4280 - ROW PERMITS 4282 - WOODLAND MANAGEMENT FEE 4284 - MISC BUSINESS PERMITS 4299 - ELECTRONIC RECOVERY FEE LICENSES AND PERMITS (14,665,601.30) (1,945.31) (2,015, 891.16) (276.59) (36,211.55) (1,169.44) 169,440.00 (5,674.40) (7,696.45) 0.00 (400,313.88) (15,729.60) (16,981,069.68) (4,478.31), (1,346.91) (830.88), (760.00) (7,416.10) (166,460.00) (2,942.00) (6,200.00) (16,435.00) (12,497.00) 0.00 (786,336.35) (221,167.91) (27,000.00) (568,112.53) (168,957.18) (156,450.13) (85,460.50) (68,911.88) (42,231.84) (3,250.00) 0.00 (129,435.75) 0.00 (500.00) (143,669.92) (2,606, 017.99) Page 92 of 333 (14,390,931.90) (1,823.84) (2,103,197.50) (255.72) (34,465.87) 0.00 168,202.00 (2,632.20) (10,492.33) 0.00 (405,215.02) (13,988.80) (16,794,801.18) (3,178.01) (2,683.77) (246.90) (375.00) (6,483.68) (174,465.00) (1,524.00) (6,600.00) (17,895.00) (13,452.00) (120.00) (1,762,337.34) (166,876.09) (75,007.36) (969,579.51) (311,292.32) (297,142.67) (213,544.97) (46,857.38) (54,871.52) (6,552.00) 60.00 (108,613.95) 0.00 (450.00) (429,873.43) (4,656,994.54) Budget 2020 (15,063,400.00) 0.00 (2,229,200.00) 0.00 (35,000.00) 0.00 155,700.00 (10,000.00) 0.00 0.00 (386,000.00) (17,000.00) (17,584,900.00) (5,000.00) (2,000.00) 0.00 0.00 (7,000.00) (168,000.00) (2,600.00) (6,200.00) (15,000.00) (12,000.00) 0.00 (630,000.00) (130,000.00) (25,000.00) (425,000.00) (135,000.00) (150,000.00) (144,000.00) (30,000.00) (43,000.00) (2,800.00) 0.00 (120,000.00) 0.00 0.00 (152,500.00) (2,191,100.00) 49 Requested Budget 2021 (15,900,000.00) 0.00 (2,229,200.00) 0.00 (35,000.00) 0.00 194,600.00 (10,000.00) 0.00 0.00 (372,000.00) (17,000.00) (18,368,600.00) (5,000.00) (2,000.00) 0.00 0.00 (7,000.00) (170,000.00) (2,600.00) (6,200.00) (15,000.00) (12,000.00) 0.00 (630,000.00) (130,000.00) (25,000.00) (425,000.00) (120,000.00) (130,000.00) (125,000.00) (30,000.00) (43,000.00) (2,800.00) 0.00 (120,000.00) 0.00 0.00 (152,500.00) (2,139,100.00) 50 Object Account 2021 Annual Budget Company: 01000- GENERAL FUND Actual Actual 2018 2019 INTERGOVERNMENTAL: 4410 - FEDERAL GRANTS 4411 - TZD OUTSIDE AGENCIES 4450 - STATE GRANTS & AIDS 4455 - PERA AID 4460 - STATE AID - MAINT 4462 - STATE AID - FIRE 4465 - STATE AID - POLICE 4467 - POLICE TRAINING REIMBURSEMENT 4480 - OTHER GRANTS/AIDS 4482 - COUNTY GRANTS/AIDS 4490 - OTHER LOCAL GRANTS/AIDS INTERGOVERNMENTAL CHARGES FOR SERVICES: 4511 - ADMINISTRATIVE CHARGES 4513 - SALE OF DOCUMENTS 4527 - RECORDING FEE 4540 - CONDUIT DEBT ADMIN FEE 4571 - APPEAL 4572 - SIGNS 4574 - REZONE/COMP PLAN 4575 - ZONING LETTER 4576 - LAND DIVISION ADMIN/ANNE) 4577 - AUAR 4579-PUD 4581 - PRELIMINARY PLAT >" 4582 - FINAL PLAT 4583 - MINOR SUBDIVISION 4584 - VACATION 4585 - VARIANCE 4586 - CUP 4587 - PLANNING/ZONING APPLICATIONS 4589 - SIGN ADJUSTMENT 4620 - ENGINEER FEE - PRIVATE 4621 - ENGINEER FEE - PUBLIC 4622 - PARK FEE - PUBLIC 4630 - GRADE FEE 4642 - POLICE SERVICES 4643 - VALLEY FAIR 4646 - FALSE ALARMS 4647 - TRIBAL CONTRIBUTION 4660 - FIRE SERVICES 4680 - MISC PUBLIC WORKS 4681 - CAR/TRUCK WASHES 4705 - ELECTRIC (SPUC) 4751 - REFUSE CHARGES (85,878.57) 0.00 (73, 846.02) (18,170.00) (477,763.00) (259,378.03) (408,179.52) (44,979.18) (3,408.00) (1,000.00) (87,815.00) (1,460,417.32) (44,008.13) (1,359.45) (70.00) (50,000.00) 0.00 (24,604.01) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (75,860.00) 0.00 (387,456.82) (351,239.44) 0.00 (114,154.00) (523,346.67) (39,045.50) (11,615.00) (105,000.00) (182,772.00) (240.00) (3,634.00) (2,431,862.64) Page 93 of 3ii3,299.44) (24,108.82) 0.00 (208,300.12) (18,170.00) (542,741.00) (267,203.27) (428,971.60) (48,714.66) (12,825.00) (20,900.14) (1,500.00) (1,573,434.61) (44,126.96) (654.00) 0.00 0.00 0.00 (22,025.00) 0.00 0.00 0.00 (52,300.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (56,970.00) 0.00 (631,101.29) (285,255.23) (23,462.30) (101,815.40) (574,570.37) (40,975.86) (6,510.00) (110,000.00) (191,115.00) (788.00) (11,374.00) (2,319,977.03) (26,115.00) Budget 2020 (16,000.00) 0.00 (77,400.00) 0.00 (490,000.00) (270,000.00) (430,000.00) (43,200.00) 0.00 0.00 0.00 (1,326,600.00) (40,300.00) (900.00) 0.00 0.00 0.00 (18,000.00) 0.00 0.00 0.00 (50,000.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (40,000.00) 0.00 (400,000.00) (400,000.00) (1,000.00) (91,000.00) (435,000.00) (40,000.00) (3,000.00) (115,000.00) (190,000.00) 0.00 (11,000.00) (2,600,000.00) (23,000.00) Requested Budget 2021 (16,000.00) 0.00 (139,000.00) 0.00 (526,000.00) (275,000.00) (442,000.00) (43,200.00) 0.00 0.00 0.00 (1,441,200.00) (40,300.00) (900.00) 0.00 0.00 0.00 (18,000.00) 0.00 0.00 0.00 (50,000.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (18,000.00) 0.00 (400,000.00) (400,000.00) (1,000.00) (91,000.00) (467,500.00) (40,000.00) (3,000.00) (150,000.00) (227,200.00) 0.00 (12,200.00) (2,600,000.00) (23,000.00) 51 Object Account 2021 Annual Budget Company: 01000- GENERAL FUND Actual Actual 2018 2019 4761,4762 - MEMBERSHIPS 4766 - GENERAL ADMISSIONS 4770 - LESSONS 4774 - ICE RENTAL - PRIME TAXABLE 4775 - ICE RENTAL - PRIME EXEMPT 4780 - YOUTH ACTIVITIES 4781 - YOUTH SPORTS ASSOCATIONS 4794 - ADULT SPORTS 4795 - ADULT ACTIVITIES 4796 - ROOM RENTALS 4797 - ROOM RENTAL- NONTAXABLE/EXEM 4798 - PARK FACILITY RENTAL 4799 - PARK FIELD RENTALS 4800 - SKATE SHARPENING 4801 - DAMAGE DEPOSIT 4808 - PARK FAC. RENT - NONTAX/EXEMPT 4810 - CONCESSION STANDS 4812 - VENDING CONCESSION COMMISSION 4816 - NON-RESIDENT FEE/TOWNSHIP PYMT 4817 - ARENA ADVERTISING 4818 - OTHER RECREATION FEES CHARGES FOR SERVICES FINES & FORFEITS: 4821 - FINES & FORFEITS FINES & FORFEITS MISCELLANEOUS: 4833 - INTEREST (196,119.63) (241,187.74) 4834 - CHANGE IN FAIR MARKET VALUE 16,061.97 (259,500.48) 4530 - ANTENNA RENTAL (10,231.42) (10,640.63) 4843 - COMMISSIONS (571.07) (1,228.46) 4845 - CONTRIBUTIONS (58,912.92) (8,918.96) 4850 - MISCELLANEOUS (18,068.15) (60,342.90) 4853 - INSURANCE REIMBURSEMENT (240.00) 0.00 MISCELLANEOUS (268,081.22) (581,819.17) (825,902.92) (301,533.48) (111,155.00) (163,112.68) (479,290.41) (130,190.86) (81,148.00) (8,455.00) (56,926.91) (45,542.31) (59,469.92) (1,880.10) (729.50) (9,920.00) (4,997.78) (39,987.50) (44,402.73) (10,248.29) 0.00 (28,063.70) (9,871.00)' (6,782,395.19) (1,814.97) (1,814.97) (898,266.79) (329,420.50) (124,272.25) (181,484.25) (473, 542.50) (136,986.25) (75,056.00) (28,070.00) (42,817.28) (60,737.50) (61,776.35) (2,692.91) (908.00) 10,315.00) (2,286.26) (43,925.00) (46,715.06) (13,100.58) (1,250.00) (42,584.80) (9,354.50) (7,084,697.22) (8,13 8.00) (8,138.00) Budget 2020 ......................................................................................... (713,500.00) (310, 000.00) (104,000.00) (200,000.00) (500,000.00) (100,000.00) (65,000.00) (40,000.00) (15,500.00) (42,000.00) (63,000.00) (1,000.00) (700.00) (9,000.00) (2,000.00) (38,000.00) (38,500.00) (7,300.00) (1,500.00) (60,000.00) (9,300.00) (6,778,500.00) (1,700.00) (1,700.00) Requested Budget 2021 (766,500.00) (301,500.00) (93,000.00) (240,000.00) (527,500.00) (100,000.00) (70,000.00) (30,000.00) (41,000.00) (43,600.00) (47,000.00) (1,000.00) (700.00) (9,000.00) (2,000.00) (42, 800.00) (35,500.00) 0.00 (1,000.00) (35,000.00) (300.00) (6,929,500.00) (1,700.00) (1,700.00) (200,000.00) (210,000.00) 16,300.00 0.00 (10,700.00) (10,700.00) (500.00) (500.00) 0.00 0.00 (13,300.00) (13,800.00) 0.00 0.00 (208,200.00) (235,000.00) REVENUES (28,107,212.47) (30,706,368.40) (28,098,000.00) (29,122,100.00) EXPENDITURES: WAGES & BENEFITS: 6002 - WAGES 6005 - OVERTIME -FT 6010 - PREMIUM PAY 6015 - WAGES - PART TIME/TEMP 6017 - OVERTIME -PART TIME/TEMP WAGES 11,067,175.81 11,726,378.64 532,500.63 554,166.92 15,594.56 9,342.11 1,290,115.26 1,375,133.28 20,610.60 22,033.95 12,925,996.86 13,687,054.90 12,559,400.00 475,200.00 17,000.00 1,545,300.00 14,800.00 14,611,700.00 12,936,500.00 475,200.00 17,000.00 1,798,900.00 14,800.00 15,242,400.00 6122 - PERA Page 94 of $050,685.78 1,477,083.09 1,582,300.00 1,622,000.00 52 Object Account 2021 Annual Budget Company: 01000- GENERAL FUND Actual Actual 2018 2019 6124 - FICA 594,837.95 6135 - HEALTH 1,438,940.89 6139 - POST EMPLOYMENT HEALTH PLAN 74,213.06 6140 - LIFE/LTD 30,608.70 6145 - DENTAL 63,503.98 6160 - UNEMPLOYMENT 455.27 6170 - WORKERS COMPENSATION 346,071.22 6180 - COMPENSATED ABSENCES 132,381.21 6186 - PENSION EXPENSE 60,010.00 BENEFITS 4,091,708.06 Budget Requested 2020 Budget 2021 636,048.39 756,900.00 647,200.00 1,509,535.60 1,667,400.00 1,749,100.00 61,027.54 64,300.00 64,800.00 35,988.67 35,800.00 37,100.00 65,124.84 76,900.00 83,100.00 0.00 0.00 0.00 371,943.44 461,800.00 601,900.00 94,595.89 230,400.00 239,800.00 86,193.00 65,000.00 90,000.00 4,337,540.46 4,940,800.00 5,135,000.00 WAGES & BENEFITS 17,017,704.92 18,024,595.36 19,552,500.00 20,377,400.00 SUPPLIES AND SERVICES: 6202 - OPERATING SUPPLIES 370,842.09 6203 - TOOLS 86.19 6204 - FURNISHINGS (NOT CAPITALIZED) 10,320.00 6205 - GRANT EXPENDITURES 6,784.12 6210 - OFFICE SUPPLIES 22,963.75 6212 - UNIFORMS/CLOTHING 98,333.70 6213 - FOOD 10,826.45 6215 - MATERIALS 177,908.84" 6222 - MOTOR FUELS & LUBRICANTS 215,435.63 6230 - BUILDING MAINT SUPPLIES 62,457.51 6240 - EQUIPMENT MAINT SUPPLIES 142,620.63 6250 - MERCHANDISE 17,240.37 6280 - PURCHASE OF EVIDENCE 0.00 6281 - PURCHASE OF INFORMATION 0.00 6282 - PURCHASE OF SERVICES 350.95 6310 - ATTORNEY 64,910.33 6312 - ENGINEERING/DESIGN CONSULTANT 15,450.00 6314 - COMPUTER SERVICES 0.00 6315 - BUILDING MAINT. 224,544.30 6316 - EQUIPMENT MAINTENANCE 138,222.22 6318 - FILING FEES 1,405.30 6320 - LODGING TAX 0.00 6322 - PAVEMENT PRESERVATION 466,783.54 6326 - CLEANING SERVICES 192,747.00 6327 - OTHER PROF SERVICES 934,486.90 6332 - POSTAGE 24,865.20 6334 - TELEPHONE 85,777.12 6336 - PRINTING/PUBLISHING 103,656.98 6338 - ADVERTISING 6,664.61 6339 - COMPUTER ACCESS 15,070.53 6351 - INSURANCE PREMIUM (IS FUND) 400,220.00 6352 - LIABILITY 0.00 6360 - UTILITY SERVICE 3,422.64 6362 - ELECTRIC Page 95 of 33462,879.19 426,829.87 7,585.09 6,183.25 0.00 22,867.85 105,393.18 8,763.86 266,853.32 218,082.08 58,392.12 161,369.70 15,858.05 90.00 80.00 0.00 70,204.99 15,260.50 10,628.75 196,195.03 143,605.66 353.00 0.00 469,440.59 181,916.00 1,139,973.76 26,905.46 83,848.45 106,201.44 4,885.00 16,462.05 392,400.00 355.00 2,839.31 657,878.17 362,600.00 7,500.00 5,000.00 0.00 20,500.00 106,100.00 14,800.00 178,000.00 203,700.00 60,500.00 144, 800.00 15,000.00 0.00 0.00 0.00 61,200.00 10,000.00 0.00 179,700.00 125,900.00 500.00 0.00 570,000.00 169,000.00 1,008,200.00 33,400.00 89,100.00 102,800.00 19,200.00 14,400.00 388,000.00 0.00 3,200.00 648,000.00 358,150.00 7,500.00 1,000.00 0.00 21,200.00 95,200.00 11,300.00 205,000.00 202,700.00 71,500.00 144,400.00 15,000.00 0.00 0.00 0.00 63,750.00 30,000.00 0.00 180,000.00 113,600.00 500.00 0.00 580,000.00 104,000.00 870,000.00 38,000.00 89,500.00 92,900.00 5,200.00 14,700.00 388,000.00 0.00 3,200.00 644,900.00 53 Object Account 2021 Annual Budget Company: 01000- GENERAL FUND Actual Actual 2018 2019 6364 - WATER 6365 - GAS 6366 - SEWER 6367 - REFUSE 6368 - STORM 6400 - RENTALS 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6420 - EQUIPMENT RENT 6425 - EQUIPMENT RENT (IS FUND) 6430 - BUILDING RENT (IS FUND) 6435 - OTHER RENT 6435 - OTHER RENT 6440 - PARK RENT (IS FUND) 6471 - WELLNESS PROGRAM 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES MISCELLANEOUS EXPENSE: 6610 - AWARDS & DAMAGES 6630 - PAYMENT TO FIRE RELIEF 6640 - DESIGNATED MISCELLANEOUS 6645 - SERVICE AWARDS 6650 - CREDIT CARD FEES 6660 - BANK FEES- NSF FEE 6661 - CASH SHORT 6670 - RECREATION SCHOLARSHIPS 6681 - CONTINGENCY MISCELLANEOUS EXPENSE CAPITAL OUTLAY: 6730 - BUILDINGS 6740 - EQUIPMENT CAPITAL OUTLAY DEBT SERVICE: 6830 - CAPITAL LEASE PAYMENT 6890 - DEBT SERVICE - OTHER CHARGES DEBT SERVICE 55,233.89 189,856.79 18,153.27 3,937.77 35,671.77 0.00 306,113.04 384,099.96 47,323.93 897,799.96 895,300.08 15.00 8,982.51 427,400.04 8,081.02 127,894.84 50,550.75 184,126.94 5,235.68 45,296.32 178,986.35 20,969.85 1,704.33 35,759.67 145.00 413,021.48 403,200.12 44,730.38 994,599.96 999,000.12 0.00 2,124.33 449,600.04 9,528.38 138,993.69 72,828.16 184,665.98 8,359.74 8,123,053.33 8,831,215.43 6,000.00 261,378.03 33,513.69 4,812.86 94,003.05 (148.19) 143.25 1,907.00 0.00 401,609.69 0.00 276,781.02 276,781.02 18,787.67 3,352.33 22,140.00 0.00 278,203.27 25,465.82 5,600.05 113,637.01 (228.66) (136.80) 2,853.00 0.00 425,393.69 0.00 93,702.71 93,702.71 19,926.77 2,213.23 22,140.00 Budget 2020 48,900.00 183,300.00 18, 900.00 5,000.00 37,700.00 0.00 449,200.00 589,700.00 46,200.00 1,089,800.00 1,041,000.00 0.00 9,500.00 569,800.00 12,000.00 151,200.00 76,900.00 180,200.00 7,300.00 9,057,700.00 0.00 270,000.00 50,000.00 5,000.00 102,200.00 0.00 0.00 2,500.00 75,000.00 504,700.00 0.00 6,000.00 6,000.00 21,100.00 1,000.00 22,100.00 Requested Budget 2021 48,100.00 183,300.00 18,650.00 5,000.00 37,500.00 0.00 494,800.00 588,600.00 46,200.00 1,152,400.00 1,045,800.00 0.00 12,100.00 593,000.00 12,000.00 135,700.00 59,100.00 183,050.00 7,100.00 8,973,600.00 0.00 275,000.00 50,000.00 5,000.00 91,500.00 0.00 0.00 2,500.00 75,000.00 499,000.00 0.00 0.00 0.00 21,100.00 1,000.00 22,100.00 EXPENDITURES 25,841,288.96 OTHER FINANCING: TRANSFERS IN: 8010 - OPERATING TRANSFERS IN 27,397,047.19 29,143,000.00 29,872,100.00 (262,525.99) (250,000.00) (250,000.00) (250,000.00) Page 96 of 333 54 2021 Annual Budget Company: 01000- GENERAL FUND Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 TRANSFERS IN TRANSFERS OUT: 8053 - TRANSFERS OUT TRANSERS OUT GAIN/LOSS ON DISPOSAL OF ASSET: 4855 - SALE OF ASSETS GAIN/LOSS ON DISPOSAL OF ASSET PROCEEDS FROM DEBT/LEASES ISSUED: (262,525.99) (250,000.00) (250,000.00) (250,000.00) 2,187,000.00 0.00 0.00 0.00 2,187,000.00 0.00 0.00 0.00 0.00 (577.62) 0.00 0.00 0.00 (577.62) 0.00 0.00 PROCEEDS FROM DEBT ISSUED 0.00 0.00 0.00 0.00 OTHER FINANCING 1,924,474.01 (250,577.62) (250,000.00) (250,000.00) Total 01000 - GENERAL FUND (341,449.50) (3,559,898.83) 795,000.00 500,000.00 Page 97 of 333 55 2021 Annual Budget Company: 01000- GENERAL FUND EXPENDITURES Actual Actual Budget Requested Division 2018 2019 2020 Budget 2021 01000 - GENERAL FUND 11 - MAYOR & COUNCIL 232,313.42 224,485.21 191,100.00 190,300.00 12 - ADMINISTRATION 1,818,575.48 1,940,653.98 2,102,700.00 2,044,100.00 13 - CITY CLERK 388,439.30 356,094.14 426,600.00 373,100.00 15 - FINANCE 910,602.35 881,205.77 966,700.00 982,800.00 17 - PLANNING & DEVELOPMENT 707,536.11 736,455.77 592,300.00 625,900.00 18 - FACILITIES 628,264.17 612,965.92 601,300.00 601,300.00 31 - POLICE DEPARTMENT 8,586,558.19 8,956,654.69 9,214,600.00 9,546,000.00 32 - FIRE 2,434,888.03 2,701,467.24 2,762,700.00 3,104,600.00 33 - BUILDING INSPECTIONS 822,285.18 1,086,560.75 1,286,900.00 1,245,100.00 41 - ENGINEERING 913,440.59 915,795.16 1,119,900.00 1,153,400.00 42 - STREET MAINTENANCE 2,207,180.01 2,373,378.01 2,405,300.00 2,513,300.00 44 - FLEET 428,615.26 416,627.39 450,500.00 471,000.00 46 - PARK MAINTENANCE 2,122,087.50 2,267,492.49 2,681,700.00 2,711,600.00 67 - RECREATION 3,600,679.68 3,901,959.75 4,210,400.00 4,178,400.00 91 - UNALLOCATED 39,823.69 25,250.92 130,300.00 131,200.00 Total 01000 - GENERAL FUND 25,841,288.96 27,397,047.19 29,143,000.00 29,872,100.00 Page 98 of 333 56 BLANK Page 99 of 333 57 Sii <OPE E 2021 Annual Budget Operating Budget General Government Divisions: The main divisions under General Government consist of the following: • Mayor and Council • Administration • Clerk • Finance • Planning & Development • Facilities City Administra Expenditures as % of General Fund Itiolloopoo General Government 16.0% Communications Coordinator Assistant City Administrator Finance Director Director of Planing & Development MINIMUMMI HAccoun ng Manager Communications Specialist IR Manager IT Director City Clerk Grants & Special Projects Coordinator Facilities Maintenance Supervisor Accounting Clerk HAdministrative Assistant Senior Planner Economic Development Specialist HR Specialist IT Coordinator IT Specialist Deputy City Clerk Records Clerk City Hall Receptionist Maintenance Worker Custodian Page 100 of 333 SHAKOYEE Division: Mayor & Council Category: General Government 58 2021 Annual Budget Description of Services: As the elected policy -making body for the City of Shakopee, the mayor and City Council are here for you, the residents of Shakopee. The mayor and City Council are regularly asked to make difficult decisions based on information and recommendations provided to them by staff, as well as input from the community. The job is not always easy, but they are public servants who accept the responsibility to do all they can to make Shakopee an even better place to live, work and play. The mayor and council are responsible for adopting ordinances, setting policy, adopting budgets and reviewing certain projects, as well as providing oversight to the administration. They typically meet as a group on the first and third Tuesdays of every month, but due to the nature of city business, they may be called in for special meetings or workshops. In addition to regular meetings as a council, they are assigned committees to serve on; this helps them maintain relationships with community, regional, state-wide and national -level groups to ensure that Shakopee's voice is heard. The mayor and City Council members are elected for staggered four-year terms. The mayor serves as chief executive officer of the city and chairman of the City Council. The mayor attends many events throughout the year as ambassador of the city. The mayor is a voting member of the City Council but has no veto power. Budget: Expenditures by Category Personnel Supplies and Services Miscellaneous Capital Outlay Totals Dedicated Revenues Actual Actual Budget Budget 2018 2019 2020 2021 $ 58,648 $ 58,997 $ 70,400 $ 69,400 116,105 114,173 120,700 120,900 60 5,315 57,500 46,000 232,313 $ 224,485 $ 191,100 $ 190,300 56,241 $250,000 $200,000 $150,000 $100,000 $50,000 8- Actual 2018 Expenditures by Category and Dedicated Revenue Actual 2019 Budget 2020 Budget 2021 uuuuuuuuuuuuuuuuuu Capital Outlay a m Miscellaneous uuuuuuuuuuuuuuuuuu Supplies and Services uuuuuuuuuuuuuuuuuu Personnel Dedicated Revenues Page 101 of 333 Key Measures: 59 Council Meetings & Work Sessions Budget Impact: Actual Actual Projected Projected 2018 2019 2020 2021 27 31 30 27 The 2021 Mayor and City Council budget is similar to previous years with only minor changes. The largest portion of the mayor and council budget are membership dues to various organizations. Membership provides value to the city in terms of connection with other agencies and opportunity for collaboration. Among the organizations we actively engage with are the Scott County Association for Leadership and Efficiency (SCALE), the League of Minnesota Cities and the Association of Metropolitan Municipalities. Each relationship helps the mayor, City Council and city staff improve efficiency, stay atop of issues at the state and federal level and ensure that Shakopee's voice is heard on important issues outside the city limits. EMPLOYEES 0 0 0 0 Actual 2018 Actual 2019 Budget 2020 Budget 2021 - —Number of Employees (FTEs) Mayor and Council Members PERCENT OF GENERAL FUND EXPENDITURES Mayor & Council 0.6% Page 102 of 333 60 BLANK Page 103 of 333 61 Object Account 2021 Annual Budget Division: 11- MAYOR & COUNCIL Actual Actual 2018 2019 11 - MAYOR & COUNCIL 6002 - WAGES 6015 - WAGES - PART TIME/TEMP WAGES 46,699.89 5,487.42 52,187.31 46,469.13 5,903.41 52,372.54 Budget 2020 51,500.00 10,100.00 61,600.00 Requested Budget 2021 51,500.00 9,900.00 61,400.00 6122 - PERA 2,335.17 2,410.17 3,900.00 3,900.00 6124 - FICA 3,967.77 4,035.63 4,700.00 3,800.00 6160 - UNEMPLOYMENT 0.00 0.00 0.00 0.00 6170 - WORKERS COMPENSATION 158.17 178.65 200.00 300.00 BENEFITS 6,461.11 6,624.45 8,800.00 8,000.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6210 - OFFICE SUPPLIES 6212 - UNIFORMS/CLOTHING 6213 - FOOD 6310 - ATTORNEY 6336 - PRINTING/PUBLISHING 6351 - INSURANCE PREMIUM (IS FUND) 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6430 - BUILDING RENT (IS FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES SUPPLIES AND SERVICES 6640 - DESIGNATED MISCELLANEOUS MISCELLANEOUS EXPENSE 6740 - EQUIPMENT CAPITAL OUTLAY 58,648.42 58,996.99 70,400.00 69,400.00 45.50 61.50 100.00 100.00 0.00 126.00 100.00 100.00 81.40 0.00 0.00 0.00 244.83 91.00 200.00 200.00 20,237.73 9,515.00 15,000.00 15,000.00 81.00 593.00 100.00 100.00 270.00 300.00 300.00 200.00 0.00 0.00 3,900.00 4,200.00 900.00 23,600.04 19,700.00 19,700.00 610.00 1,234.00 800.00 800.00 404.79 827.03 1,000.00 1,000.00 78,229.75 77,825.75 79,500.00 79,500.00 116,105.00 114,173.32 120,700.00 120,900.00 60.00 60.00 57,500.00 57,500.00 5,314.90 5,314.90 46,000.00 46,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 11 - MAYOR & COUNCIL 232,313.42 224,485.21 191,100.00 190,300.00 Page 104 of 333 SHAKOPEE Division: Administration Category: General Government 62 2021 Annual Budget Description of Services: The Department of Administration is responsible for the direction and coordination of all city departments in carrying out the policies established by the City Council, preparation of the annual budget and recommendations to the council regarding existing and new policies and programs. The Department is also responsible for all personnel matters, including payroll and benefits; communications activities, such as the city's website and newsletter; and telecommunications functions, including operation of the Government Access Channel. Information Technology and Facilities Maintenance are also part of the Department of Administration. Budget: Expenditures by Category Personnel Supplies and Services Miscellaneous Totals Dedicated Revenues Actual Actual 2018 2019 $ 1,489,171 324,591 4,813 $ 1,587,162 347,892 5,600 Budget 2020 $ 1,702,000 395,700 5,000 $ 1,818,575 $ 1,940,654 $ $ 408,310 414,983 2,102,700 Budget 2021 $ 1,640,400 398,700 5,000 $ 2,044,100 393,000 $ 379,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Actual 2018 Expenditures by Category and Dedicated Revenue Actual 2019 Budget 2020 Budget 2021 Illlllllllllllllllllllf Miscellaneous VVVVVVVVVVVVVVVVVV Supplies and Services 111111111111111111111111111111111111 Personnel Dedicated Revenues Key Measures: New Hires (Full & Part Time, Election Judges, Seasonal) Computers and Equipment Supported by IT Help desk tickets Software Apps Supported Website Visits Facebook Likes Twitter Followers Hometown Messenger and Email Bulletins Video Productions (started in 2018) Actual 2018 Actual Projected Projected 2019 2020 2021 70 101 220 100 802 913 913 933 2033 2055 2050 2100 105 125 125 125 306,452 325,826 310,000 335,000 20,153 25,238 26,100 26,900 11,169 12,191 12,700 13,300 29 19 220 250 9 43 40 45 Page 105 of 333 63 Budget Impact: The Department of Administration serves those who serve you. Much of our work is ensuring staff in other departments can serve you as efficiently and effectively as possible. We strive to provide an example of excellence in customer service throughout our organization. Things are constantly changing in information technology. One of our major focus areas in the past year has been IT security. All too often you see about hacks or ransomware attacks that are being used against businesses you go to. The city maintains a vast amount of vital data. Most of what we have is not private information, but it is exceptionally important we keep our data and systems safe. We have taken dramatic steps in the last year improving the overall security of our systems including performing an outside audit of our security protocols, adopting new processes and procedures, education for staff and introducing new server monitoring. Our Human Resources team supports management and our employees to ensure we have a workforce that is engaged and trained. 2018 was a year of growth for our human resources team. We have been working to improve our processes to make sure we have the most qualified, well trained and engaged staff here to serve you. Our 2020-2023 strategic plan identifies a couple of areas for human resources to work on that we have made progress on in 2020, and expect the same in 2021. In August, the city filled an open Human Resource specialist position with an Administrative Assistant. As part of that process, it was determined that duties of the Administrative Assistant position could be re -distributed and completed by current staff. The 2021 budget eliminates the Administrative Assistant position, resulting in a net savings of $94,700. In today's world, communication is becoming increasingly important. You expect to have information available at your fingertips when you come to our website or look at social media. In 2018 we added a full time communications specialist, and you can see from the statistics below that we are moving forward to so that we can get you even more information, especially using social media and video. We are looking forward to seeing all of the new information corning out so that we can be as transparent as possible! EMPLOYEES 14 14 PERCENT OF GENERAL FUND EXPENDITURES 1010111111,101,11 Actual 2018 Actual 2019 Budget 2020 Budget 2021 - —Number of Employees (FTEs) 11111111111111111111111111111111111 Page 106 of 333 64 BLANK Page 107 of 333 2021 Annual Budget Division: 12- ADMINISTRATION 65 Object Account 12 - ADMINISTRATION 6002 - WAGES 6005 - OVERTIME -FT 6015 - WAGES - PART TIME/TEMP WAGES Actual 2018 1,151,419.94 373.78 2,400.21 1,154,193.93 Actual 2019 1,239,500.16 698.33 2,370.37 1,242,568.86 Budget 2020 1,308,500.00 0.00 3,100.00 1,311,600.00 Requested Budget 2021 1,281,600.00 0.00 3,100.00 1,284,700.00 6122 - PERA 85,492.84 92,381.84 98,100.00 96,200.00 6124 - FICA 81,699.05 87,955.86 100,300.00 79,600.00 6135 - HEALTH 134,834.53 134,604.25 145,200.00 132,500.00 6139 - POST EMPLOYMENT HEALTH PLAN 5,704.34 5,828.79 5,900.00 5,500.00 6140 - LIFE/LTD 3,142.52 3,281.91 3,500.00 3,500.00 6145 - DENTAL 5,502.00 5,250.00 7,100.00 7,000.00 6170 - WORKERS COMPENSATION 5,185.56 5,983.03 6,700.00 8,300.00 6180 - COMPENSATED ABSENCES 7,579.38 3,482.23 23,600.00 23,100.00 6186 - PENSION EXPENSE 5,837.00 5,825.00 0.00 0.00 BENEFITS 334,977.22 344,592.91 390,400.00 355,700.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6210 - OFFICE SUPPLIES 6212 - UNIFORMS/CLOTHING 6213 - FOOD 6222 - MOTOR FUELS & LUBRICANTS 6240 - EQUIPMENT MAINT SUPPLIES 6310 - ATTORNEY 6316 - EQUIPMENT MAINTENANCE 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6334 - TELEPHONE 6336 - PRINTING/PUBLISHING 6338 - ADVERTISING 6339 - COMPUTER ACCESS 6351 - INSURANCE PREMIUM (IS FUND) 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6420 - EQUIPMENT RENT 6430 - BUILDING RENT (IS FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS 6471 - WELLNESS PROGRAM SUPPLIES AND SERVICES 6645 - SERVICE AWARDS MISCELLANEOUS EXPENSE 1,489,171.15 1,918.16 2,782.28 81.40 1,820.59 892.82 888.96 26,572.60 319.96 48,184.94 10,097.28 8,838.56 34,927.33 57.26 393.73 8,930.00 62,739.17 33,900.00 312.94 41,300.04 20,413.07 6,374.41 4,564.98 199.97 8,081.02 324,591.47 4,812.86 4,812.86 1,587,161.77 1,702,000.00 1,702.18 2,778.52 0.00 2,023.57 1,338.61 484.08 45,502.18 0.00 27,769.82 10,504.18 7,517.55 27,300.78 0.00 420.16 8,800.00 63,496.09 35,500.08 557.93 61,400.04 25,536.01 8,560.08 6,646.78 525.14 9,528.38 347,892.16 5,600.05 5,600.05 1,500.00 2,200.00 0.00 2,200.00 1,300.00 600.00 30,000.00 400.00 40,800.00 14,400.00 9,400.00 34,100.00 1,200.00 0.00 8,600.00 76,400.00 58,100.00 0.00 55,700.00 28,000.00 13,000.00 5,800.00 0.00 12,000.00 395,700.00 5,000.00 5,000.00 1,640,400.00 1,500.00 2,200.00 0.00 2,200.00 1,300.00 600.00 25,000.00 400.00 38,300.00 17,400.00 9,400.00 38,700.00 1,200.00 0.00 6,300.00 84,300.00 55,300.00 0.00 55,700.00 28,000.00 13,000.00 5,900.00 0.00 12,000.00 398,700.00 5,000.00 5,000.00 CAPITAL OUTLAY 0.00 0.00 0.00 0.00 Total 12 - ADMINISTRATION Page 108 ot1,n 18,575.48 1,940,653.98 2,102,700.00 2,044,100.00 SHAKOPEE Division: City Clerk Category: General Government 66 2021 Annual Budget Description of Services: Among the primary objectives of the city are to provide excellent customer service to you and to work as efficiently as possible. The City Clerk's office s a major player for both objectives, as it serves as a hub for information throughout the city. From the moment you walk through the door at City Hall, or call city hall's general number, you will be greeted by a member of the City Clerk's office. A person who is ready to help get you where you need to go and is passionate about providing top notch customer service. The front desk is just one of the many responsibilities of the City Clerk's office. Whether you need licensing for your business, or have a records request, they are there to help and guide you through the process. The clerk's office is responsible for maintaining the records of the city by scanning, filing and managing the documents in our electronic repository. They also transcribe the meeting minutes for the City Council meetings, as well as the Boards and Commissions. Finally, the city clerk's office is responsible for administering elections in the City of Shakopee. They recruit, hire and train our election judges, maintain and test election equipment and provide exceptional customer service to our citizens on Election Day. Budget: Expenditures by Category Personnel Supplies and Services Miscellaneous Totals Dedicated Revenues Actual 2018 Actual 2019 $ 318,987 69,478 (26) 388,439 $ 188,071 Budget Budget 2020 2021 294,284 $ 351,200 $ 311,200 61,832 75,400 61,900 (22) - $ 356,094 $ 426,600 $ 373,100 201,461 $ 189,300 $ 191,300 $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $- Actual 2018 Expenditures by Category and Dedicated Revenue Actual 2019 IIII11111111111111111111111111111111111I Budget 2020 Budget 2021 11111111111111111111111 Miscellaneous IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Supplies and Services uuuuuuuuuuuuuuuuuu Personnel �-Dedicated Revenues Page 109 of 333 Key Measures: 67 Actual Actual Projected Projected 2018 2019 2020 2021 Number of licenses issued 220 242 245 245 Registered Voters 23,113 No Election 27,000 No Election Voter Turnout 16,676 No Election 20,000 No Election Election Judges 127 No Eletion 160 No Election Documents scanned for retention 266,045 414,929 212,818 TBD Budget Impact: After a very long but successful year of elections administration in 2020, the City Clerks office is looking to a new year in 2021. As of the writing of this budget, it appears as though there may be a special election in 2021, but that will be dependent upon the courts' decision. In 2021 the clerks office expects to focus on improving our document retention processes so that we can make even more documents readily available using technology. We also plan on working on streamlining our licensing process so that most licenses can be issued online. EMPLOYEES 3.5 3.5 3.5 3.5 Actual 2018 Actual 2019 Budget 2020 Budget 2021 Number of Employees (FTEs) PERCENT; OF GENERAL FUND EXPENDITURES City Clerk 1.2% Page 110 of 333 68 BLANK Page 111 of 333 Object Account 13 - CITY CLERK 6002 - WAGES 6005 - OVERTIME -FT 6015 - WAGES - PART TIME/TEMP WAGES 2021 Annual Budget Division: 13- CITY CLERK Actual Actual 2018 2019 206,940.53 384.60 43,939.41 251,264.54 205,848.04 0.00 22,871.90 228,719.94 Budget 2020 212,600.00 0.00 64,700.00 277,300.00 69 Requested Budget 2021 214,400.00 0.00 27,600.00 242,000.00 6122 - PERA 16,362.43 17,070.62 17,900.00 18,200.00 6124 - FICA 15,765.37 16,705.05 21,200.00 14,900.00 6135 - HEALTH 26,842.06 25,692.67 26,000.00 27,000.00 6139 - POST EMPLOYMENT HEALTH PLAN 1,334.18 1,277.52 1,300.00 1,300.00 6140 - LIFE/LTD 608.31 610.71 600.00 600.00 6145 - DENTAL 1,106.72 1,008.00 1,500.00 1,600.00 6170 - WORKERS COMPENSATION 1,531.10 1,213.08 1,600.00 1,700.00 6180 - COMPENSATED ABSENCES 4,172.43 1,986.24 3,800.00 3,900.00 BENEFITS 67,722.60 65,563.89 73,900.00 69,200.00 WAGES & BENEFITS 318,987.14 294,283.83 351,200.00 311,200.00 6202 - OPERATING SUPPLIES 2,818.72 250.71 9,500.00 500.00 6210 - OFFICE SUPPLIES 1,683.97 800.85 800.00 800.00 6213 - FOOD 2,853.20 0.00 4,000.00 1,000.00 6240 - EQUIPMENT MAINT SUPPLIES 0.00 138.98 500.00 500.00 6310 - ATTORNEY 1,587.00 830.00 1,400.00 1,000.00 6318 - FILING FEES 0.00 0.00 0.00 0.00 6327 - OTHER PROF SERVICES 4,881.68 6,658.04 4,700.00 4,100.00 6332 - POSTAGE 557.77 296.04 600.00 700.00 6334 - TELEPHONE 70.78 103.74 100.00 100.00 6336 - PRINTING/PUBLISHING 3,255.20 2,574.46 3,500.00 3,000.00 6351 - INSURANCE PREMIUM (IS FUND) 1,460.00 1,100.00 1,200.00 1,300.00 6410 - SOFTWARE - ANNUAL FEES 23,918.32 16,781.66 15,400.00 12,000.00 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 9,699.96 10,200.00 12,100.00 15,300.00 6420 - EQUIPMENT RENT 82.57 69.91 0.00 0.00 6430 - BUILDING RENT (IS FUND) 9,500.04 14,199.96 13,900.00 13,900.00 6472 - CONFERENCE/SCHOOL/TRAINING 2,518.50 2,118.00 3,000.00 3,000.00 6475 - TRAVEL/SUBSISTENCE 3,979.45 5,190.76 4,000.00 4,000.00 6480 - DUES 440.00 462.00 500.00 500.00 6490 - SUBSCRIPTIONS/PUBLICATIONS 171.00 57.20 200.00 200.00 SUPPLIES AND SERVICES 69,478.16 61,832.31 75,400.00 61,900.00 6660 - BANK FEES- NSF FEE (26.00) (22.00) 0.00 0.00 MISCELLANEOUS EXPENSE (26.00) (22.00) 0.00 0.00 CAPITAL OUTLAY 0.00 0.00 0.00 0.00 Total 13 - CITY CLERK 388,439.30 356,094.14 426,600.00 373,100.00 Page 112 of 333 SHAKOPEE Division: Finance Category: General Government 70 2021 Annual Budget Description of Services: The major activities of the Finance Department encompass accounts payable, cash management, accounts receivable, financial reports, special assessments, debt service management and oversight, annual financial report, budget preparation, insurance and many other work tasks of importance. As the economic development of the area continues to expand, the coordination of the potential projects, requests for business subsidies, review and impact of tax increment financing and tax abatement concerns also flow through this department. The oversight and review of the Internal Service funds allows for a consistent funding source to meet the needs of a growing staff and community. Budget: Expenditures by Category Personnel Supplies and Services Miscellaneous Totals Dedicated Revenues Actual Actual Budget Budget 2018 2019 2020 2021 $ 459,922 $ 431,408 $ 482,300 $ 486,400 450,706 449,798 484,400 496,400 (26) $ 910,602 $ 881,206 $ 77,547 $ 28,960 966,700 $ 982,800 28,000 $ 28,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- Actual 2018 Expenditures by Category and Dedicated Revenue 1111 11111 10010001001000000000000000000 Actr a12019 Budget 2020 Budget 2021 Illlllllllllllllllllllf Miscellaneous VVVVVVVVVVVVVVVVVV Supplies and Services 111111111111111111111111111111111111 Personnel Dedicated Revenues Key Measures: Actual Actual Projected Projected 2018 2019 2020 2021 Number of Checks Issued 4,936 5,145 5,000 5,200 Rate of Return on Pooled Cash/ Investments 2.0% 3.3% 1% 1.25% Amount of Pcards Processed 310,311 346,318 315,000 330,000 Average Days to Process lnvoices 13.4 14.3 13.8 13.8 Page 113 of 333 71 Budget Impact: The Finance Department has been busy the last couple years implementing several initiatives related to long-term financial planning, increased financial transparency, enhanced internal control procedures, and solidifying the financial position of the city. Those initiatives includes: • Revamping the budget document and creating a stand-alone Capital Improvement Plan to provide clear and concise information. • The city is currently working on expansion of the CIP to a 15-year plan and a creation of a long-term financial plan. • Implementing a paperless accounts payable process to enhance internal controls and safeguard the city assets. • Performed an in-depth analysis of the internal service funds to ensure long -tern sustainability of the city's assets while maintaining moderate annual tax impacts. • Standard & Poors reaffirmed the city's AA+ bond rating. This is the second highest rating and the agency considers the city's creditworthiness to be very strong. • The city completed a request for proposal process and selected a new insurance agent of record for property, liability and works compensation. This resulted in cost savings and an opportunity to conduct a thorough review of insurance policies. EMPLOYEES 4 4 Actual 2018 Actual 2019 Budget 2020 Budget 2021 -Number of Employees (FTEs) PERCENT OF GENERAL FUND EXPENDITURES Finance 3.3% Page 114 of 333 72 BLANK Page 115 of 333 Object Account 15 - FINANCE 6002 - WAGES 6005 - OVERTIME -FT WAGES 2021 Annual Budget Division: 15- FINANCE Actual Actual 2018 2019 349,069.59 0.00 349,069.59 334,957.62 0.00 334,957.62 Budget 2020 368,500.00 800.00 369,300.00 73 Requested Budget 2021 368,500.00 800.00 369,300.00 6122 - PERA 26,077.18 25,434.55 27,700.00 27,700.00 6124 - FICA 24,645.08 24,889.95 28,300.00 23,000.00 6135 - HEALTH 48,014.89 43,835.21 43,500.00 52,100.00 6139 - POST EMPLOYMENT HEALTH PLAN 1,677.24 1,654.64 1,700.00 1,700.00 6140 - LIFE/LTD 949.12 891.27 1,000.00 1,000.00 6145 - DENTAL 1,512.00 1,512.00 2,000.00 2,200.00 6170 - WORKERS COMPENSATION 1,830.07 1,805.95 2,100.00 2,700.00 6180 - COMPENSATED ABSENCES 6,146.86 (3,573.10) 6,700.00 6,700.00 BENEFITS 110,852.44 96,450.47 113,000.00 117,100.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6204 - FURNISHINGS (NOT CAPITALIZED) 6210 - OFFICE SUPPLIES 6213 - FOOD 6310 - ATTORNEY 6318 - FILING FEES 6320 - LODGING TAX 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6334 - TELEPHONE 6336 - PRINTING/PUBLISHING 6351 - INSURANCE PREMIUM (IS FUND) 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6420 - EQUIPMENT RENT 6430 - BUILDING RENT (IS FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES 6660 - BANK FEES- NSF FEE MISCELLANEOUS EXPENSE 459,922.03 431,408.09 482,300.00 486,400.00 950.03 0.00 300.00 300.00 332.47 3,680.04 0.00 0.00 1,417.61 1,199.67 1,500.00 1,500.00 0.00 14.96 0.00 0.00 85.00 558.50 1,000.00 1,000.00 0.00 46.00 0.00 0.00 0.00 0.00 0.00 0.00 327,322.89 328,547.02 350,300.00 360,100.00 2,551.00 2,648.53 2,800.00 2,800.00 117.71 230.41 900.00 900.00 1,821.94 1,222.62 2,000.00 2,000.00 2,890.00 2,200.00 2,100.00 2,000.00 86,017.49 77,599.80 86,300.00 88,300.00 9,699.96 10,200.00 13, 800.00 14,100.00 377.67 625.46 0.00 0.00 12,699.96 18,900.00 15,900.00 15,900.00 1,004.00 535.00 3,000.00 3,000.00 2,768.59 1,079.33 3,500.00 3,500.00 350.00 452.00 700.00 700.00 0.00 58.36 300.00 300.00 450,706.32 449,797.70 484,400.00 496,400.00 (26.00) (0.02) 0.00 0.00 (26.00) (0.02) 0.00 0.00 DEBT SERVICE 0.00 0.00 0.00 0.00 Total 15 - FINANCE 910,602.35 881,205.77 966,700.00 982,800.00 Page 116 of 333 SFIAKOPEE Division: Planning & Development Category: General Government 74 2021 Annual Budget Description of Services: Provide efficient and inclusive planning and management for the city's ongoing development in concert with the City Council and various boards and commissions. This includes providing land use, zoning, and related information to the city's residents, businesses, city clients and other units of government. Also prepares and updates the city's Comprehensive Plan as well as other special planning studies. Provides planning and design services for the placement and improvements to the city's park system. Planning staff also serves as the liaisons to the City Council, Planning Commission, Board of Adjustments and the Parks & Recreation Advisory Board. Budget: Expenditures by Category Personnel Supplies and Services Totals Dedicated Revenues Actual Actual Budget Budget 2018 2019 2020 2021 $ 506,092 $ 486,141 $ 514,000 201,444 250,315 78,300 $ 707,536 $ 592,300 $ 550,900 75,000 $ 625,900 108,000 $ 86,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $- Expenditures by Category and Dedicated Revenue px. IIII 111111111111111111111 Actual 2018 Budget 2020 Budget 2021 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Supplies and Services 111111111111111111111111111111111111 Personnel Dedicated Revenues Key Measures: Number of Case Files Number of Plats Actual Actual Projected Projected 2018 2019 2020 2021 79 74 85 Not Available Page 117 of 333 75 Budget Impact: The City of Shakopee is expected to grow to more than 60,000 residents by 2040 with much of that growth occurring the Jackson Township. The city completed and Alternative Urban Area Resource study of the areas to be annexed into the city in 2020. The AUAR sets the stage for approvals for future development and infrastructure needs for the areas to be annexed. The city proposed annexation of 250 acres in the west end of the city for 2020 and another 250 acres in 2021. This land, near to access points to highway 169, will be the largest growth area for employment in the city. This land area provides some large tracts for future industry to locate and grow. Windermere, the largest subdivision in the western end of the city, has been adding land for new development that includes a mixture of housing types including single family, townhomes, apartments and a world -class senior living facility by BHS. The Willows by Common Bond, a workforce housing development, opened in 2020 as did the BHS facility. D.R. Horton continues to build new single-family homes at record pace and is proposing another 40-acre development within their site. The Hauer Farm site was proposed for a new large-scale subdivision. The preliminary concepts were reviewed by the Planning Commission and city council on several occasions and it is expected that a final subdivision plat will be submitted in late 2020 or early 2021 with grading taking place in 2021. Single family home subdivisions continue to develop. There are more than five large scale plans underway that will likely see home construction in 2021 and beyond. Apartments continue to develop in the conununity. A large mixed -use development was approved and is under construction at 17th and Marystown. The development includes luxury apartments, a medical office complex, a new VA facility and the city's first dog park in the western part of the city. Industrial growth continues and Shakopee has a few sites left. The old Cretex Concrete site was purchased and is being developed into an industrial park. Cherne's development was approved on the west end. Canterbury Park continues to develop and has a number of projects and subdivisions planned for 2021. Building permits continue to set a record pace and planners review everything from fence and deck permits to new homes. The city continued to make major changes to its zoning code, eliminating more than 100 pages by moving everything to a table system including conditions. Staff will be moving forward with rezonings in 2021 to comply with the 2040 Comprehensive Plan. First in line will be rezoning all of the city's parks to a Parks and Open Space zoning. 5.65 EMPLOYEES 4 4, ...° ^ 4.4 Actual 2018 Budget 2020 Budget 2021 Number of Employees (FTEs) PERCENT OF GENERAL FUND EXPENDITURES Planning & Development / 2.1% Page 118 of 333 76 BLANK Page 119 of 333 2021 Annual Budget Division: 17- PLANNING & DEVELOPMENT 77 Object Account Actual 2018 Actual 2019 Budget 2020 Requested Budget 2021 17 - PLANNING & DEVELOPMENT 6002 - WAGES 395,668.39 372,604.05 390,100.00 420,000.00 6015 - WAGES - PART TIME/TEMP 0.00 6,286.12 0.00 0.00 WAGES 395,668.39 378,890.17 390,100.00 420,000.00 6122 - PERA 29,576.59 28,458.09 29,300.00 31,500.00 6124 - FICA 28,880.39 28,374.99 29,800.00 26,000.00 6135 - HEALTH 43,783.36 41,201.09 47,600.00 55,000.00 6139 - POST EMPLOYMENT HEALTH PLAN 2,060.59 1,897.66 2,100.00 2,100.00 6140 - LIFE/LTD 1,053.94 1,017.49 1,300.00 1,300.00 6145 - DENTAL 2,301.72 2,185.16 2,500.00 2,700.00 6170 - WORKERS COMPENSATION 2,131.36 2,055.78 2,700.00 3,500.00 6180 - COMPENSATED ABSENCES 635.28 2,060.84 8,600.00 8,800.00 BENEFITS 110,423.23 107,251.10 123,900.00 130,900.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6205 - GRANT EXPENDITURES 6210 - OFFICE SUPPLIES 6213 - FOOD 6310 - ATTORNEY 6318 - FILING FEES 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6334 - TELEPHONE 6336 - PRINTING/PUBLISHING 6351 - INSURANCE PREMIUM (IS FUND) 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6420 - EQUIPMENT RENT 6430 - BUILDING RENT (IS FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES 506,091.62 25.50 5,046.64 1,879.54 361.74 6,006.75 1,421.30 132,889.58 878.75 117.71 4,036.10 2,650.00 10,321.04 12,099.96 130.09 15,900.00 2,834.00 2,401.79 1,838.00 606.00 201,444.49 486,141.27 534.53 0.00 1,311.04 498.06 5,391.91 342.00 182,682.67 695.71 95.41 2,456.00 1,900.00 10,021.25 12,699.96 137.44 23,600.04 1,823.00 3,548.57 1,530.00 1,046.91 250,314.50 514,000.00 1,000.00 0.00 1,200.00 500.00 3,500.00 500.00 10,000.00 1,200.00 200.00 3,000.00 1,800.00 10,600.00 17,200.00 0.00 17,500.00 3,500.00 3,500.00 2,400.00 700.00 78,300.00 550,900.00 850.00 0.00 2,000.00 500.00 10,450.00 500.00 10,000.00 2,500.00 200.00 2,500.00 1,700.00 3,000.00 16,100.00 0.00 17,500.00 3,000.00 2,000.00 1,500.00 700.00 75,000.00 DEPRECIATION 0.00 0.00 0.00 0.00 6610 - AWARDS & DAMAGES 0.00 0.00 0.00 0.00 MISCELLANEOUS EXPENSE 0.00 0.00 0.00 0.00 CAPITAL OUTLAY 0.00 0.00 0.00 0.00 Total 17 - PLANNING & DEVELOPMENT 707,536.11 736,455.77 592,300.00 625,900.00 Page 120 of 333 SHAKOPEE Division: Facilities Category: General Government 78 2021 Annual Budget Description of Services: The Facilities Division budget provides for the operation and maintenance of City Hall and the Library. In addition, staffing provided through the Facilities budget also provides for maintenance of the Fire Stations, Police Station, Public Works Buildings, Community Center and Youth Building. Operating costs for these buildings as well as staff time are charged to the respective division budgets. With the opening of the new City Hall and completion of the Community Center and ice Arena in 2018, our facilities team has really learned a lot of new equipment over the last year. We made a couple of big changes to the way the facilities division operates and how the budget is aligned. First, we consolidated all our facilities staff as one group. Certain staff who work primarily at the community center still have their wages allocated to that budget but our team will be working together to provide better and more cost effective maintenance services to all of our buildings. Budget: Expenditures by Category Personnel Supplies and Services Totals Dedicated Revenues Actual Actual Budget Budget 2018 2019 2020 2021 $ 191,699 436,566 193,410 419,556 203,000 $ 204,000 398,300 397,300 628,265 $ ; 612,966 $ 601,300 $ 601,300 3,777 $ 500 $ 500 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $- Actual2018 Expenditures by Category'and Dedicated Revenue Actual 2019 Budget 2020 Budget 2021 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Supplies and Services 111111111111111111111111111111111111 Personnel Dedicated Revenues Key Measures: Square Feet Maintained Actual Actual Projected Projected 2018 2019 50,940 50,940 2020 2021 50,940 50,940 Page 121 of 333 Budget Impact: 79 There have been no significant changes to the facilities division budget for 2021. EMPLOYEES 2 2 2 2 PERCENT OF GENERAL FUND EXPENDITURES Actual 2018 Actual 2019 Budget 2020 Budget 2021 au, Number of Employees (FTEs) Page 122 of 333 80 BLANK Page 123 of 333 2021 Annual Budget Division: 18- FACILITIES 81 Object Account 18 - FACILITIES 6002 - WAGES 6005 - OVERTIME -FT 6015 - WAGES - PART TIME/TEMP WAGES Actual 2018 134,476.84 3,339.49 0.00 137,816.33 Actual 2019 138,439.95 744.64 0.00 139,184.59 Budget 2020 142,300.00 1,200.00 0.00 143,500.00 Requested Budget 2021 142,400.00 1,200.00 0.00 143,600.00 6122 - PERA 10,336.23 10,438.96 10,900.00 10,800.00 6124 - FICA 9,365.74 9,559.76 11,100.00 9,000.00 6135 - HEALTH 24,523.45 24,115.35 25,100.00 26,000.00 6139 - POST EMPLOYMENT HEALTH PLAN 846.94 848.17 800.00 800.00 6140 - LIFE/LTD 402.34 410.40 400.00 400.00 6145 - DENTAL 1,009.26 1,008.54 1,000.00 1,100.00 6170 - WORKERS COMPENSATION 5,261.71 7,011.46 7,600.00 9,700.00 6180 - COMPENSATED ABSENCES 2,136.58 832.47 2,600.00 2,600.00 BENEFITS 53,882.2.5 54,225.11 59,500.00 60,400.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6204 - FURNISHINGS (NOT CAPITALIZED) 6210 - OFFICE SUPPLIES 6212 - UNIFORMS/CLOTHING 6222 - MOTOR FUELS & LUBRICANTS 6230 - BUILDING MAINT SUPPLIES 6240 - EQUIPMENT MAINT SUPPLIES 6315 - BUILDING MAINT. 6316 - EQUIPMENT MAINTENANCE 6326 - CLEANING SERVICES 6327 - OTHER PROF SERVICES 6334 - TELEPHONE 6336 - PRINTING/PUBLISHING 6351 - INSURANCE PREMIUM (IS FUND) 6362 - ELECTRIC 6364 - WATER 6365 - GAS 6366 - SEWER 6368 - STORM 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6425 - EQUIPMENT RENT (IS FUND) 6430 - BUILDING RENT (IS FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES 191,698.58 18,912.33 0.00 0.00 664.39 1,928.21 18,185.27 683.91 120,851.48 2,900.00 56,149.00 1,072.75 3,821.28 96.53 12,070.00 64,728.50 351.35 23,730.70 342.05 1,213.77 0.00 4,800.00 6,500.04 97,100.04 168.00 90.00 205.99 436,565.59 193,409.70 8,519.36 919.98 131.94 582.78 2,302.90 15,767.55 2,911.44 112,786.28 1,439.00 50,502.00 8,548.38 3,819.21 161.94 11,200.00 63,192.45 359.02 20,865.48 416.75 1,213.31 47.45 5,000.04 6,900.00 101,799.96 0.00 0.00 169.00 419,556.22 203,000.00 7,000.00 0.00 200.00 800.00 2,500.00 15,000.00 900.00 99,600.00 0.00 58,000.00 1,000.00 4,000.00 100.00 11,000.00 63,000.00 700.00 20,000.00 500.00 1,100.00 0.00 7,000.00 13,900.00 91,600.00 0.00 200.00 200.00 398,300.00 204,000.00 8,000.00 0.00 100.00 800.00 2,500.00 16,000.00 1,800.00 99,600.00 0.00 60,000.00 100.00 4,000.00 100.00 9,800.00 58,900.00 0.00 20,000.00 200.00 800.00 1,500.00 7,100.00 14,300.00 91,300.00 0.00 200.00 200.00 397,300.00 MISCELLANEOUS EXPENSE 0.00 0.00 0.00 0.00 CAPITAL OUTLAY 0.00 0.00 0.00 0.00 Total 18 - FACILITIES Page 124 of 3b28,264.17 612,965.92 601,300.00 601,300.00 82 BLANK Page 125 of 333 83 Sii <OPE E 2021 Annual Budget Operating Budget Public Safety Divisions: The main divisions under Public Safety consist of the following: • Police • Fire • Building Inspections City Administrator Fir Director of Planning & Developmen Police Chief Fire Chief Expenditures as % of General Fund 1122,111111122222 11111 Public Safety 46.6% Buildin Offic Services Division Building inspecti Electrical lnspecto Pernvt Coordinato Administrative. Assistant Records Supervisor Investigation Captain mCIoinmander Sergeant 12 cords Technician ecords Specialist Receptionist investigator Investigative Aide/Crime Analyst Administrative I �J� Victim/Comrnunity Assistant J I Services Coordinator Task Force Officer Operations Division Captain Sergeant Adminisrat iv Sergeant Beat Two Sergeant „, nnn er s.,��, H Beat Three Sergea,...,.nt Evidence Technician Crime Prevention I Specialist School Resource �II Officers, CS() Code Compliant ,.,,,,,,,,,,,, "ll„„' Officer,,,,,,,,,,,," HFire Marshal OH Full -Time Firefighter Patrol Officer 11 Patrol Officer I Patrol Officer Page 126 of 333 SHAKOPEE Division: Police Department Category: Public Safety 84 2021 Annual Budget Description of Services: It is the mission of the Shakopee Police Department to provide services with integrity and professionalism, to protect citizens through enforcement of the law and to work in partnership with our community to enhance the quality of life in the City of Shakopee. The primary services of the Police Department are heavily focused on safety. This includes the prevention of crimes and hazards through education and citizen involvement; the timely response to life threatening, hazardous, suspicious, or in progress criminal activity; followed by the investigation of these events to prevent their reoccurrence, seek prosecution and reassure the community of its safety. Budget: Expenditures by Category Personnel Supplies and Services Miscellaneous Capital Outlay Totals Dedicated Revenues Actual Actual 2018 2019 $ 7,216,979 1,162,415 (26) 207,191 $ 7,731,711 1,224,246 Budget 2020 $ 8,006,300 1,208,300 Budget 2021 $ 8,327,600 1,218,400 $ 8,586,559 $ 8,956,655 $ 9,214,600 $ 9,546,000 $ 1,244,528 $ ,262,120 $ 1,101,800 $ 1,181,300 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- Actual 2018 Expenditures by Category and Dedicated Revenue Actual 2019 Budget 2020 Budget 2021 uuuuuuuuuuuuuuuiuui Capital Outlay 11111111111111111111111 Miscellaneous VVVVVVVVVVVVVVVVVV Supplies and Services uuuuuuuuuuuuuuuuuu Personnel Dedicated Revenues Key Measures: Calls for Services Crimes (FBI classified Part 1 crimes) Shakopee Crime Rate (Per 100,000 people) DWI Arrests Ordinance Calls Percent of Crimes Cleared Metro Average % of Crimes Cleared Sworn Officers (budgeted) Gun Permits SWMDTF Narcotics Seized (in Grams) Actual Actual Projected Projected 2018 2019 2020 2021 21,916 22,910 TBD TBD 902 828 TBD TBD 6.47% 6.51% TBD TBD 151 171 TBD TBD 1910 2,297 TBD TBD 47% 47% TBD TBD 45% 45% TBD TBD 50 50 TBD TBD 254 251 TBD TBD 100,626 193,035 TBD TBD Page 127 of 333 85 Budget Impact: It's easy to say our goal is to keep people in Shakopee safe. While certainly true, our goal is also to exceed your expectation and be known as the best police department in Minnesota. To do that, we must put together a budget that provides the staffing, training and equipment necessary to reach these goals. This budget does just that. Our department consistently trains well -beyond industry minimums Couple that with our commitment to unparalleled customer service and you can see why our department has been recognized with several state and national awards. Our department has recently received multiple awards: 2019 Leadership in Community Police Award from the International Association of Chiefs of Police (IACP), 2019 FBI National Academy Science and Innovation Award and the 2019 League of Minnesota Cities City of Excellence Award. These awards recognize the hard work from the men and women of the entire police department working together. As the city of Shakopee continues to rapidly grow, the year 2019 saw an increase of 994 calls for service with only a .04% increase in crime while still maintaining 50 sworn officers and an above average case clearance rate. Our Proactive Policing Unit has been instrumental in advancing complex investigations that patrol officers are not able to complete because of call response. This has serviced a higher percentage of our citizens while maintaining the same clearance rate as 2018 and maintaining consistent response time. We will always be monitoring law enforcement trends while remaining vigilant to the needs of the community to ensure safety. 62.5 EMPLOYEES 62.5.........................................62.5 Actual 2018 Actua12019 Budget 2020 Budget 2021 ^^^--Number of Employees'(FTEs) PERCENT OF GENERAL FUND EXPENDITURES 1In 011,001010000000000000 �� I VVVV' VVV'� IVidudidu uuiui ' � Police Department 32.0% Page 128 of 333 86 BLANK Page 129 of 333 2021 Annual Budget Division: 31- POLICE DEPARTMENT Object Actual Actual Budget Requested Account 2018 2019 2020 Budget2021 31 - POLICE DEPARTMENT 6002 - WAGES 6005 - OVERTIME -FT 6010 - PREMIUM PAY 6015 - WAGES - PART TIME/TEMP WAGES 4,956,986.36 5,246,527.33 5,467,000.00 5,609,500.00 383,520.03 404,202.38 347,200.00 347,200.00 15,594.56 9,342.11 17,000.00 17,000.00 38,322.33 38,262.99 33,000.00 33,000.00 5,394,423.28 5,698,334.81 5,864,200.00 6,006,700.00 6122-PERA 803,159.07 888,257.97 957,800.00 978,800.00 6124 - FICA 113,314.01 120,288.22 131,700.00 124,700.00 6135 - HEALTH 593,491.88 616,691.18 625,600.00 700,200.00 6139 - POST EMPLOYMENT HEALTH PLAN 24,980.88 26,041.84 26,000.00 26,000.00 6140 - LTFE/LTD 13,591.28 14,417.42 15,100.00 15,400.00 6145 - DENTAL 27,923.62 28,893.17 31,200.00 33,500.00 6170 - WORKERS COMPENSATION 170,047.14 182,462.99 191,300.00 250,900.00 6180 - COMPENSATED ABSENCES 29,977.48 84,042.91 98,400.00 101,400.00 6186 - PENSION EXPENSE 46,070.00 72,280.00 65,000.00 90,000.00 BENEFITS 1,822,555.36 2,033,375.70 2,142,100.00 2,320,900.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6210 - OFFICE SUPPLIES 6212 - UNIFORMS/CLOTHING 6213 - FOOD 6222 - MOTOR FUELS & LUBRICANTS 6230 - BUILDING MAINT SUPPLIES 6240 - EQUIPMENT MAINT SUPPLIES 6250 - MERCHANDISE 6280 - PURCHASE OF EVIDENCE 6281 - PURCHASE OF INFORMATION 6282- PURCHASE OF SERVICES 6310 - ATTORNEY 6315 - BUILDING MAINT. 6316 - EQUIPMENT MAINTENANCE, 6326 - CLEANING SERVICES 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6334 - TELEPHONES: 6336 - PRINTING/PUBLISHING 6339 - COMPUTER ACCESS 6351 - INSURANCE PREMIUM ( 6362 - ELECTRIC 6364 - WATER 6365 - GAS 6366 - SEWER 6368 - STORM 6400 - RENTALS 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6420 - EQUIPMENT RENT 6425 - EQUIPMENT RENT (IS FUND) 6430 - BUILDING RENT (IS FUND) 6435 - OTHER RENT 6435 - OTHER RENT 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES 6660 - BANK FEES- NSF FEE MISCELLANEOUS EXPENSE S FUND) 7,216,978.64 7,731,710.51 8,006,300.00 8,327,600.00 50,076.47 87,488.65 46,900.00 51,900.00 3,930.55 7,426.06 7,000.00 7,000.00 20,559.53 11,305.87 15,000.00 10,000.00 3,290.88 2,554.79 4,000.00 4,000.00 89,11561 90,717.99 91,000.00 91,000.00 0.00 0.00 0.00 0.00 27,238.09 28,781.62 28,000.00 28,000.00 0.00 519.94 0.00 0.00 0.00 90.00 0.00 0.00 0,00 80.00 0.00 0.00 350.95 0.00 0.00 0.00 4,656.25 4,249.90 5,500.00 5,500.00 0.00 0.00 0.00 0.00 3,437.95 11,674.98 6,000.00 6,000.00 23,340.00 24,504.00 24,000.00 24,000.00 89,402.17 82,890.76 85,000.00 85,000.00 1,451.31 3,453.67 4,000.00 4,000.00 34,122.32 29,818.27 35,000.00 35,000.00 10,050.03 18,146.74 15,700.00 15,700.00 3,092.05 3,128.97 2,500.00 2,500.00 149,800.00 153,500.00 151,700.00 152,600.00 40,337.24 37,657.30 43,000.00 43,000.00 2,868.18 2,299.87 3,000.00 3,000.00 13, 691.70 13,289.02 18, 000.00 18,000.00 584.78 626.15 600.00 600.00 1,000.56 1,003.13 1,200.00 1,200.00 0.00 145.00 0.00 0.00 18,554.76 52,191.42 48,800.00 48,800.00 152,100.00 159,799.92 154, 3 00.00 158,300.00 4,329.87 701.03 4,000.00 4,000.00 208,299.96 191,499.96 210,700.00 215,900.00 112,200.00 112,200.00 116,200.00 116,200.00 15.00 0.00 0.00 0.00 0.00 62.50 0.00 0.00 32,812.83 27,862.26 26,000.00 26,000.00 7,430.99 8,136.10 9,200.00 9,200.00 53,775.85 54,097.74 50,200.00 50,200.00 499.00 2,342.44 1,800.00 1,800.00 1,162,414.88 1,224,246.05 1,208,300.00 1,218,400.00 (26.00) 0.00 0.00 0.00 (26.00) 0.00 0.00 0.00 87 6740 - EQUIPMENT CAPITAL OUTLAY Total 31 - POLICE DEPARTMENT 207,190.67 698.13 0.00 0.00 207,190.67 698.13 0.00 0.00 Page 130 of 333 8,586,558.19 8,956,654.69 9,214,600.00 9,546,000.00 SHAKOPEE Division: Fire Category: Public Safety 88 2021 Annual Budget Description of Services: The mission of the Shakopee Fire Department is to provide cost effective, efficient, and state-of-the-art fire and rescue protection for the citizens and businesses within the Shakopee Fire District. Tn addition to fire suppression, the fire department provides emergency medical services, technical rescue, fire inspections, fire prevention education, and in-house training of firefighters. Budget: Expenditures by Category Personnel Supplies and Services Miscellaneous Capital Outlay Totals Dedicated Revenues Actual Actual Budget Budget 2018 2019 2020 2021 $ 1,251,192 $ 1,422,626 $ 1,459,300 $ 1,833,700 912,323 987,813 1,033,400 995,900 261,378 278,203 270,000 275,000 9,995 12,825 $ 2,434,888 $ 2,701,467 $ 531,982 $ 2,762,700 $ 3,104,600 670,747 $ 550,100 $ 584,300 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Actual 2018 Expenditures by Category and Dedicated Revenue Actua12019 Budget 2020 Budget 2021 uuuuuuuuuuuuuuuuuu Capital Outlay 11111111111111111111111 Miscellaneous VVVVVVVVVVVVVVVVVV Supplies and Services 111111111111111111111111111111111111 Personnel Dedicated Revenues Key Measures: Paid -On -Call Staff (budgeted) Calls for Service Public Education Events Plan Reviews Fire Inspections Pre -Fire Plans (hrs.) Maintenance (hrs.) Fire District Population Full -Time Staff Training (hrs.) Actual Actual Projected Projected 2018 2019 2020 2021 46 46 46 46 910 959 1005 1025 85 85 25 25 262 224 230 240 436 350 350 350 361 374 100 350 3,096 2,984 2,500 2,500 44,370 44,478 45,392 51,253 8 8 8 8 2,326 1,970 1,000 2,000 Page 131 of 333 89 Budget Impact: The fire department is consistently praised and receives high marks from citizens and citizen surveys and does so while maintaining a fiscally responsible budget. Full-time staff are responsible for daytime operations such as responding to calls for service, firefighter training, plan reviews, building permits and inspections, fire prevention and public education, pre -fire planning, and maintenance of equipment, vehicles, and buildings. A major change this year is in the part-time staffing model. Due to the COVID-19 pandemic, to maintain accountability and safety for firefighters and citizens, the department is staffing a fire engine with part-time firefighters during the hours when full-time staff are off duty. This staffing model has proven to be beneficial to citizens due to the substantial reduction in response time and is largely well received by firefighters and has been approved to continue into 2021. In addition to responding to calls for service, the part-time shifts are tasked with completing physical training, fire department training, vehicle maintenance, and fire station maintenance. Other benefits will be realized when they are able to complete pre -fire plans, inspections, and public education that are currently being limited due to the pandemic. Since 2012, the Shakopee Fire Department Relief Association has not required any monetary support from the City toward the paid -on -call firefighter pension fund. We anticipate this to continue with the bylaw changes that were approved by Council in 2017. EMPLOYEES 46 46 46 46 8 8 Actual 2018 Ac tual Budget 2020 Budget 2021' a. Number of Employees (FTEs) —Paid On Call Firefighters PERCENT OF GENERAL FUND Fire 10.4% 10010100010000000010 Page 132 of 333 90 BLANK Page 133 of 333 Object Account 32 - FIRE 6002 - WAGES 6005 - OVERTIME -FT 6015 - WAGES - PART TIME/TEMP WAGES 2021 Annual Budget Division: 32- FIRE Actual Actual 2018 2019 Budget Requested 2020 Budget 2021 91 625,160.48 706,819.06 701,400.00 745,900.00 8,258.87 10,236.35 8,000.00 8,000.00 348,427.01 397,354.53 377,000.00 683,200.00 981,846.36 1,114,409.94 1,086,400.00 1,437,100.00 6122 - PERA 100,434.98 115,308.46 125,500.00 133,400.00 6124 - FICA 13,834.78 15,703.34 39,100.00 36,800.00 6135 - HEALTH 75,770.04 94,039.89 100,300.00 104,200.00 6139 - POST EMPLOYMENT HEALTH PLAN 3,294.18 3,345.48 3,400.00 3,400.00 6140 - LIFE/LTD 1,702.01 5,708.48 2,000.00 2,100.00 6145 - DENTAL 3,306.84 2,973.94 4,000.00 4,300.00 6160 - UNEMPLOYMENT 0.00 0.00 0.00 0.00 6170 - WORKERS COMPENSATION 40,203.44 38,316.18 85,800.00 98,700.00 6180 - COMPENSATED ABSENCES 30,799.69 32,820.37 12,800.00 13,700.00 BENEFITS 269,345.96 308,216.14 372,900.00 396,600.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6204 - FURNISHINGS (NOT CAPITALIZED) 6205 - GRANT EXPENDITURES 6210 - OFFICE SUPPLIES 6212 - UNIFORMS/CLOTHING 6213 - FOOD 6215 - MATERIALS 6222 - MOTOR FUELS & LUBRICANTS 6230 - BUILDING MAINT SUPPLIES 6240 - EQUIPMENT MAINT SUPPLIES 6310 - ATTORNEY 6314 - COMPUTER SERVICES 6315 - BUILDING MAINT. 6316 - EQUIPMENT MAINTENANCE 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6334 - TELEPHONE 6336 - PRINTING/PUBLISHING 6339 - COMPUTER ACCESS 6351 - INSURANCE PREMIUM 6362 - ELECTRIC 6364 - WATER 6365 - GAS 6366 - SEWER 6367 - REFUSE 6368 - STORM 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6420 - EQUIPMENT RENT 6425 - EQUIPMENT RENT (IS FUND) 6430 - BUILDING RENT (IS FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES S FUND) 6630 - PAYMENT TO FIRE RELIEF 6650 - CREDIT CARD FEES MISCELLANEOUS EXPENSE 1,251,192.32 1,422,626.08 1,459,300.00 1,833,700.00 81,6(12.59 69,434.50 62,700.00 63,000.00 0.00 28324 0.00 0.00 1,737.48 0.00 0.00 0.00 211.19 862.56 500.00 500.00 46,14669 59,325.18 60,000.00 54,200.00 1,235.72 2,404.97 2,000.00 2,000.00 336.35 125.27 0.00 0.00 22,8(12.13 24,021.21 20,000.00 20,000.00 565.08 63.21 500.00 500.00 28,140.12 23,417.45 18,000.00 20,000.00 0.00 0.00 0.00 0.00 0.00 590.00 0.00 0.00 1,150.00 1,209.45 700.00 1,000.00 51,537.66 42,588.41 40,000.00 40,000.00 22,917.90 26,007.16 23,000.00 24,000.00 2,412.62 2,060.43 2,500.00 2,000.00 5,847.87 5,182.54 5,000.00 5,000.00 7,954.66 3,914.12 4,000.00 4,000.00 6,735.13 7,935.59 6,700.00 7,000.00 18,190.00 16,300.00 16,3 00.00 16,200.00 46,482.55 4(1,883.63 37,000.00 38,000.00 3,369.57 1,701.74 3,000.00 2,500.00 21,007.44 20,124.84 17,000.00 17,000.00 650.51 750.08 500.00 600.00 0.00 150.48 0.00 0.00 1,976.88 1,981.94 1,800.00 1,900.00 10,755.80 21,674.75 19,500.00 19,000.00 29,000.04 30,500.04 87,300.00 89,700.00 10.27 8.81 0.00 0.00 287,700.00 352,599.96 370,800.00 361,500.00 108,600.00 108,600.00 118,100.00 119,800.00 44,989.35 49,010.25 50,000.00 35,000.00 21,405.70 37,581.04 30,000.00 15,000.00 33,764.06 34,857.00 34,500.00 34,500.00 2,087.18 1,662.95 2,000.00 2,000.00 912,322.54 987,812.80 1,033,400.00 995,900.00 261,378.03 278,203.27 270,000.00 275,000.00 0.14 0.09 0.00 0.00 261,378.17 278,203.36 270,000.00 275,000.00 6740 - EQUIPMENT CAPITAL OUTLAY 9,995.00 12,825.00 0.00 0.00 9,995.00 12,825.00 0.00 0.00 Pagc 134 of 333 Total 32 - FIRE 2,434,888.03 2,701,467.24 2,762,700.00 3,104,600.00 SHAKOPEE Division: Building Inspections Category: Public Safety 92 2021 Annual Budget Description of Services: Provide effective and timely review of building permit and other building related applications and inspections to the City's constituents and outside parties. Budget: Expenditures by Category Personnel Supplies and Services Miscellaneous Totals Dedicated Revenues Actual Actual Budget Budget 2018 2019 2020 2021 $ 556,797 $ 709,176 $ 824,700 $ 906,400 201,957 292,620 392,200 273,700 63,532 84,765 70,000 65,000 $ 822,286 $ 1,086,561 $ 1,286,900 $ 1,245,100 $ 2,211,090 $ 4,258,526 $ 1,803,800 $ 1,814,800 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Actua12018 Expenditures by Category and Dedicated Revenue Budget 2020 Budget 2021 a Miscellaneous IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Supplies and Services uuuuuuuuuuuuuuuuuu Personnel Dedicated Revenues Key Measures: Number of Inspections Number of Permits Average Inspection/Employee Actual Actual 2018 2019 8,936 4,256 2,234 10,598 4,469 2,119 Projected 2020 10,770 4,600 2,693 Projected 2021 8,000 4,500 2,000 Page 135 of 333 93 Budget Impact: Shakopee's Inspectors are in the field whether it is a beautiful summer day or it's twenty degrees and snowing. They work with everyone from homeowners to house builders to large industrial builders. The city hired a full time electrical inspector in 2019. Since that time, we have been fortunate to have a Master Electrician as an Inspector. He has the experience to be able to explain to a homeowner how a breaker works to work with a large industrial user installing a generator to ensure power even if electricity fails. The city went 100% paperless in 2019, which allowed plans to still be submitted during COVTD and technology and safety practices allowed inspections to continue without missing even a day. With people home all the time, many began projects that had been delayed. The city experienced record permit numbers for decks and fences in 2020. In 2021 the city will be implementing a new permit poral and software that will allow on line inspection scheduling and provide the ability for applicants to track permit reviews in real time. The city's exceptional inspection staff was able to file complaints with the State of Minnesota this year on a contractor that was not properly completing work or permits. The State found them guilty and fined them and prohibited certain sales tactics. Another example how the city Inspection staff looks out for residents safety. The City was awarded a Minnesota Department of Labor and Industry Building Official Training Grant that will provide $65,000 of annual funding per year for 2 years to hire a new Building Official. EMPLOYEES 7.1 5.1 8.1 Actual 2018 Actual 2019 Budget 2020 Budget 2021 mm^^^ ^^^^Number of Employee:(1TEs) PERCENT OF GENERAL FUND EXPENDITURES 1111111111111161 0010000101 Building Inspections 4.2% Page 136 of 333 94 BLANK Page 137 of 333 2021 Annual Budget Division: 33- BUILDING INSPECTIONS 95 Object Account Actual 2018 33 - BUILDING INSPECTIONS 6002 - WAGES 414,695.31 6005 - OVERTIME -FT 0.00 6015 - WAGES - PART TIME/TEMP 0.00 WAGES 414,695.31 6122 - PERA 32,028.80 6124 - FICA 27,820.90 6135 - HEALTH 78,033.94 6139 - POST EMPLOYMENT HEALTH PLAN 2,235.05 6140 - LIFE/LTD 1,166.09 6145 - DENTAL 2,623.23 6170 - WORKERS COMPENSATION 2,769.96 6180 - COMPENSATED ABSENCES (4,576.70) BENEFITS 142,101.27 Actual 2019 533,689.93 101.88 0.00 533,791.81 41,135.60 37,153.35 83,207.06 2,763.82 1,435.61 3,063.57 3,623.03 3,002.33 75,384.37 Budget 2020 618, 800.00 0.00 0.00 618,800.00 47,500.00 46,700.00 90,300.00 2,900.00 1,600.00 3,500.00 2,900.00 10,500.00 205,900.00 Requested Budget 2021 696,300.00 0.00 0.00 696,300.00 52,600.00 43,000.00 89,000.00 3,400.00 1,900.00 4,300.00 4,100.00 11,800.00 210,100.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6204 - FURNISHINGS (NOT CAPITALIZED) 6210 - OFFICE SUPPLIES 6212 - UNIFORMS/CLOTHING 6213 - FOOD 6222 - MOTOR FUELS & LUBRICANTS 6240 - EQUIPMENT MAINT SUPPLIES 6310 - ATTORNEY 6314 - COMPUTER SERVICES 6315 - BUILDING MAINT. 6316 - EQUIPMENT MAINTENANCE 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6334 - TELEPHONE 6336 - PRINTING/PUBLISHING 6339 - COMPUTER ACCESS 6351 - INSURANCE PREMIUM (IS FUND) 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6420 - EQUIPMENT RENT 6425 - EQUIPMENT RENT (IS FUND) 6430 - BUILDING RENT (IS FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES 6650 - CREDIT CARD FEES 6660 - BANK FEES- NSF FEE 6661 - CASH SHORT MISCELLANEOUS EXPENSE 556,796.58 1,908.65 2,039.94 820.21 1,139.66 50.39 2,91 0.49 4,450.13 0.00 0.00 0.00 1,404.37 95,575.47 330.86 2,885.51 2,937.60 658.13 6,290.00 41,097.05 12,100.08 47.17 2,499.96 15,900.00 3,247.29 2,803.42 260.00 600.66 201,957.04 63,557.56 (26.00) 0.00 63,531.56 709,176.18 9,086.32 1,299.99 1,208.38 3,132.32 19.87 2,797.97 8,115.69 0.00 10,038.75 0.00 3,222.72 65,493.73 132.19 3,038.38 2,237.70 1,400.72 6,600.00 121,368.82 12,699.96 29.49 2,600.04 23,600.04 8,832.56 2,588.37 1,130.00 1,946.02 292,620.03 84,764.54 0.00 0.00 84,764.54 824,700.00 3,000.00 5,000.00 500.00 2,500.00 100.00 3,000.00 5,000.00 0.00 0.00 0.00 1,500.00 145,000.00 200.00 2,500.00 2,500.00 1,200.00 6,500.00 143,300.00 30,400.00 0.00 2,700.00 28,200.00 4,000.00 3,000.00 900.00 1,200.00 392,200.00 70,000.00 0.00 0.00 70,000.00 906,400.00 1,000.00 1,000.00 500.00 2,000.00 100.00 2,000.00 1,500.00 0.00 0.00 0.00 4,000.00 0.00 200.00 2,500.00 1,000.00 1,200.00 5,600.00 186,200.00 28,300.00 0.00 2,900.00 28,200.00 2,500.00 1,000.00 1,000.00 1,000.00 273,700.00 65,000.00 0.00 0.00 65,000.00 Total 33 - BUILDING INSPECTIONS Page 1,38 of i822,285.18 1,086,560.75 1,286,900.00 1,245,100.00 96 BLANK Page 139 of 333 97 IKCT'l 1 2021 Annual Budget Operating Budget Public Works Divisions: The main divisions under Public Works consist of the following: • Engineering • Street • Fleet • Park Maintenance City Administrator Public Works Director/Enginee Expenditures as % of General Fund Public Works 23.0% Assistant City;, Engineer Water Resources/ Envir ninental Engineer Administrative Assistant Public Works Superirrtenden Engineering Project Coordinator Senior Engineering= Technician GIS Specialist Project Engineer Street/Utility Supervisor Administrative Assistant Mechanic Foreman Park Supervisor 111111111111ii��llllllllllll��lllllll���l Senior Engineering Technician Graduate Engineer Street Foreman Mechanic Park Foreman Maintenance Operator Maintenance Operator Page 140 of 333 SHAKOPEE Division: Engineering Category: Public Works 98 2021 Annual Budget Description of Services: Conduct field investigations, collect engineering data and specify the criteria for the investigations. Furnish designs, drawings, specifications and criteria. Secure bids, assist with contract rewards, and oversee and inspect infrastructure construction projects. Test and approve all sanitary sewer, storm sewer and roadway construction projects. Prepare all reports, studies and plans required to preserve Municipal State Aid Funding received by the City. Review all public facilities proposed in the City, administer Wetland Conservation Act requirements, review building permits, manage right-of-way and permitting, provide engineering assistance to other Departments, review technical engineering material and provide engineering liaison to the City Council, other City departments, City Commissions and Committees. Budget: Expenditures by Category Personnel Supplies and Services Capital Outlay Totals Dedicated Revenues Actual Actual Budget Budget 2018 2019 2020 2021 $ 780,209 $ 739,359 $ 938,900 $ 965,000 133,231 176,436 175,000 188,400 6,000 $ 913,440 ; $ 915,795 $ 1,119,900 $ 1,153,400 $ 974,319 1,112,500 $ 1,005,000 $ 1,005,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 Actual 2018 Expenditures by Category and Dedicated Revenue Actua12019 Budget 2020 Budget 2021 uuuuuuuuuuuuuuuuuu Capital Outlay VVVVVVVVVVVVVVVVVV Supplies and Services uuuuuuuuuuuuuuuuuu Personnel Dedicated Revenues Key Measures: Actual Actual Projected Projected 2018 2019 2020 2021 Number of Projects 8 10 10 16 Value of Projects 7,110,000 16,900,000 16,200,000 20,100,000 Number of Private Subdivision Permits Issued 7 4 4 6 Number of Private Grading Permits Issued 13 9 10 10 Number of ROW Permits Issued 566 660 605 610 Page 141 of 333 99 Budget Impact: If your patience survived a city's reconstruction project in your neighborhood, CONGRATULATIONS! Road and utility construction projects equate to one big nuisance: roads closed, detours, access issues, noise, dust, periodic loss of water service, etc. How more disrupting can we be to your everyday life for a summer? Keeping the city's infrastructure maintained to a sustainable level keeps a community viable. The Engineering Division carries out the strategic infrastructure planning from concept to design and from construction management to asset management. Engineering staff are consistently challenged with being experts in a wide range of infrastructure management and design, traffic safety, transportation planning, materials testing, project management, natural resources, contract management, underground utilities, surveying, private development and the many different multi jurisdictional layers of laws, rules and regulations that the city must abide by and many times enforce. Our department consistently seeks the continuing education to ensure we stay sharp in our field and all the latest and greatest technologies. Thank you in advance for your patience in all that we do. In 2020, we saw the arrival of COVID-19, which forced engineering staff to implement new procedures and technologies to conduct business safely in a now socially distant world. Staff was able to perform all critical functions and we are on track to successfully deliver all of our public improvement projects in 2020. Our division is continuing to improve our system service and internal systems. This past year, engineering staff implemented new pavement management software that will allow us to rate and track the condition of our bituminous roadways. In addition, we can better forecast and budget for needed improvements while ensuring timely and consistent maintenance for all of our roadways. With help from the new pavement management software, staff has developed a 15-year capital improvement plan. This will allow key leaders and City Council to analyze and budget for needed infrastructure improvements, adding to the resiliency of the city budget. EMPLOYEES PERCENT OF GENERAL FUND EXPENDITURES Actual 2018 Actual 2019 Budget 2020 Budget 2021 Number of Employees (FTEs) Page 142 of 333 100 BLANK Page 143 of 333 2021 Annual Budget Division: 41- ENGINEERING 101 Object Account 41- ENGINEERING 6002 - WAGES 6005 - OVERTIME -FT 6015 - WAGES - PART TIME/TEMP 6017 - OVERTIME -PART TIME/TEMP WAGES 6122 - PERA 6124 - FICA 6135 - HEALTH 6139 - POST EMPLOYMENT HEALTH PLAN 6140 - L1FE/LTD 6145 - DENTAL 6170 - WORKERS COMPENSATION 6180 - COMPENSATED ABSENCES 6186 - PENSION EXPENSE BENEFITS Actual 2018 523,292.85 53,906.77 15,965.51 3,753.47 596,918.60 43,187.85 42,863.41 66,192.58 2,728.85 1,461.95 3,051.54 7,159.59 11,497.10 5,148.00 183,290.87 Actual 2019 530,433.85 29,652.72 9,708.02 1,919.90 571,714.49 41,902.96 42,037.84 66,099.34 2,569.55 1,387.80 2,760.26 7,504.40 (1,492.61) 4,875.00 167,644.54 Budget 2020 616, 500.00 54,500.00 18,200.00 1,500.00 690,700.00 50,400.00 52,900.00 109,300.00 3,800.00 2,200.00 4,500.00 10,400.00 14,700.00 0.00 248,200.00 Requested Budget 2021 629,800.00 54,500.00 17,200.00 1,500.00 703,000.00 51,600.00 43,700.00 115, 700.00 4,200.00 2,500.00 5,400.00 22,300.00 16,600.00 0.00 262,000.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6210 - OFFICE SUPPLIES 6212 - UNIFORMS/CLOTHING 6213 - FOOD 6222 - MOTOR FUELS & LUBRICANTS 6240 - EQUIPMENT MAINT SUPPLIES 6310 - ATTORNEY 6312 - ENGINEERING/DESIGN CONSULTANT 6316 - EQUIPMENT MAINTENANCE 6318 - FILING FEES 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6334 - TELEPHONE 6336 - PRINTING/PUBLISHING 6339 - COMPUTER ACCESS 6351 - INSURANCE PREMIUM (TS FUND) 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (TS FUND) 6420 - EQUIPMENT RENT 6425 - EQUIPMENT RENT (IS FUND) 6430 - BUILDING RENT (IS FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES 780,209.47 907.33 4,208.06 89.97 0.00 4,159.19 465.23 4,070.00 15,450.00 4,030.69 (16.00) 396.30 1,538.56 6,699.63 2,402.41 840.24 8,760.00 22,046.08 24,200.04 201.80 11,499.96 16,899.96 3,075.00 82.89 1,097.50 26.28 133,231.12 739,359.03 938,900.00 4,281.96 1,893.64 882.49 182.50 3,617.11 228.78 1,252.50 14,935.00 208,99 (70.00) 41,896.20 1,392.17 6,421.05 2,395.65 875.25 8,100.00 21,099.59 25,400.04 316.95 16,599.96 16,899.96 6,073.86 290.86 936.62 325.00 176,436.13 6,000.00 2,700.00 600.00 200.00 3,000.00 2,000.00 4,300.00 10,000.00 0.00 0.00 3,500.00 1,300.00 6,900.00 2,000.00 1,000.00 8,000.00 18,600.00 47,500.00 0.00 15,800.00 35,800.00 4,000.00 600.00 800.00 400.00 175,000.00 965,000.00 4,900.00 2,700.00 1,000.00 200.00 3,000.00 2,000.00 4,300.00 30,000.00 0.00 0.00 3,500.00 2,000.00 6,900.00 2,000.00 1,000.00 6,700.00 16,600.00 39,100.00 0.00 20,900.00 35,800.00 4,000.00 600.00 800.00 400.00 188,400.00 MISCELLANEOUS EXPENSE 0.00 0.00 0.00 0.00 6740 - EQUIPMENT 0.00 0.00 6,000.00 0.00 CAPITAL OUTLAY 0.00 0.00 6,000.00 0.00 Page 144 of 333 Total 41- ENGINEERING 913,440.59 915,795.16 1,119,900.00 1,153,400.00 SHAKOPEE Division: Street Maintenance Category: Public Works 102 2021 Annual Budget Description of Services: Maintain bituminous and gravel roadways/alleys, traffic signs/striping, snowplowing/ice control, street sign fabrication/installation, boulevard tree trimming/removal, disease tree prevention and Gopher State One locating services. Budget: Expenditures by Category Personnel Supplies and Services Totals Dedicated Revenues Actual Actual Budget Budget 2018 2019 2020 2021 $ 892,828 $ 893,953 $ 918,700 $ 959,900 1,314,352 1,479,425 1,486,600 1,553,400 $ 2,207,180 $ 2,373,378 $ 2,405,300 $ 2,513,300 $ 502,740 $ 592,091 $ 514,000 $ 550,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Actua12018 Expenditures by Category and Dedicated Revenue Budget 2020 Budget 2021 uuuuuuuuuuuuuuuuuu Supplies and Services uuuuuuuuuuuuuuuuuu Personnel Dedicated Revenues Key Measures: Actual Actual Projected Projected 2018 2019 2020 2021 Street Miles 158.9 161.1 162.2 165.7 Streets Sealcoated (in CL-Miles) 13.3 15.8 15.9 (actual) 15 Alley Miles 10.3 10.3 10.3 10.3 Alleys Paved (Miles) 2.28 1.91 1.91 1.91 Number of Street Lights 2,393 2,519 2,561 2,700 Street lights replaced (Poles/Fixtures/Repaired) 26/all/14 9/8/15 10/9/10 12/11/12 Number of Signs 4,400 4,857 4,950 5,050 Number of Signs replaced 327 114 155 250 Snowplowing Occurrences 19 19 15 18 Page 145 of 333 103 Budget Impact: If there is a pothole in the street, who do you call? Tree that blew down across the road? Sign knocked down by an errant vehicle? Mailbox knocked over by a snowplow? Another pass by the snowplow that filled in your driveway again (insert expletive here)? Old mattress and garbage dumped on city property? Yep, most of these issues are addressed by the Streets Maintenance Division. The city has 13 full-time and 8 summer seasonal part-time staff assigned to the Streets Maintenance Division, Sewer and Surface Water Divisions that maintain the 161.1 miles of city streets and utilities. Thanks to strategic planning by the city, the condition of Shakopee's streets is among the top cities throughout the metro and state. When it comes to snow and ice control events, it is "all hands-on deck." In addition to the streets crews, the parks crews and mechanics also jump in the equipment to plow more than 250 miles of streets, alleys, trails and sidewalks in addition to the many city facility parking lots. Although it doesn't snow like it did back in the day, stay tuned. We're bound to get a whopper snow storm every now and again. EMPLOYEES 9 9 9 9 Actual 2018 Actual 2019 Budget 2020 Budget 2021 - °° —Number of Employees (FTEs) PERCENT OF GENERAL FUND EXPENDITURES Street Maintenance 8.4% Page 146 of 333 104 BLANK Page 147 of 333 105 2021 Annual Budget Division: 42- STREET MAINTENANCE Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 42 - STREET MAINTENANCE 6002 - WAGES 547,925.87 541,010.35 580,600.00 618,200.00 6005 - OVERTIME -FT 60,211.44 77,420.79 40,000.00 40,000.00 6015 - WAGES - PART T1ME/TEMP 30,921.14 37,736.56 28,100.00 28,100.00 6017 - OVERTIME -PART TIME/TEMP 257.10 149.16 0.00 0.00 WAGES 639,315.55 656,316.86 648,700.00 686,300.00 6122 - PERA 45,661.57 46,285.83 46,400.00 49,300.00 6124 - FICA 44,898.47 47,171.77 49,500.00 42,600.00 6135 - HEALTH 92,137.29 88,948.59 115,300.00 110,800.00 6139 - POST EMPLOYMENT HEALTH PLAN 8,106.89 3,544.76 3,800.00 3,400.00 6140 - LIFE/LTD 1,696.20 1,601.92 1,900.00 1,800.00 6145 - DENTAL 4,009.26 3,789.48 4.500.00 4,300.00 6170 - WORKERS COMPENSATION 35,682.84 35,815.94 36,700.00 50,200.00 6180 - COMPENSATED ABSENCES 21,319.58 10,477.81 11,900.00 11,200.00 BENEFITS 253,512.10 237,636.10 270,000.00 273,600.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6204 - FURNISHINGS (NOT CAPITALIZED) 6210 - OFFICE SUPPLIES 6212 - UNIFORMS/CLOTHING 6213 - FOOD 6215 - MATERIALS 6222 - MOTOR FUELS & LUBRICANTS 6230 - BUILDING MAINT SUPPLIES 6240 - EQUIPMENT MAINT SUPPLIES 6312 - ENGINEERING/DESIGN CONSULTANT 6315 - BUILDING MAINT. 6316 - EQUIPMENT MAINTENANCE 6322 - PAVEMENT PRESERVATION 6326 - CLEANING SERVICES 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6334 - TELEPHONE 6336 - PRINTING/PUBLISHIN 6338 - ADVERTISING 6351 - INSURANCE PREMIUM (IS FUND) 6362 - ELECTRIC 6364 - WATER 6365 - GAS 6366 - SEWER 6367 - REFUSE 6368 - STORM 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6420 - EQUIPMENT RENT 6425 - EQUIPMENT RENT (IS FUND) 6430 - BUILDING RENT (IS FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES 6650 - CREDIT CARD FEES MISCELLANEOUS EXPENSE 892,827.65 893,952.96 918,700.00 959,900.00 61,759.49 33,733.60 45,000.00 45,000.00 63.33 0.00 0.00 0.00 641.89 355.81 500.00 500.00 6,397.11 8,792.33 7,000.00 7,000.00 186.65 161.12 200.00 200.00 136,518.84 213,517.95 137,000.00 164,000.00 53,074.09 54,288.15 45,000.00 45,000.00 0.00 0.00 0.00 0.00 47,068.03 48,753.77 45,000.00 45,000.00 0.00 325.50 0.00 0.00 400.00 1,404.87 400.00 400.00 48,466.95 55,231.20 50,000.00 40,000.00 405,600.04 423,573.15 510,000.00 520,000.00 17,039.00 19,512.00 20,000.00 20,000.00 80,048.33 133,373.09 111,500.00 111,500.00 3.46 32.85 100.00 100.00 4,481.47 5,261.57 4,400.00 4,400.00 2,525.98 5,728.48 4,300.00 4,300.00 31.20 0.00 0.00 0.00 39,770.00 37,400.00 37,100.00 35,800.00 72,167.42 70,757.26 69,000.00 69,000.00 8,978.80 9,367.67 6,500.00 6,500.00 31,997.94 30,036.83 25,000.00 25,000.00 5,403.19 6,995.96 4,500.00 4,500.00 3,837.77 1,536.37 5,000.00 5,000.00 3,922.80 3,932.86 3.900.00 3,900.00 902.50 950.00 1,000.00 1,000.00 24,200.04 25,400.04 28.500.00 28,600.00 0.51 7.76 0.00 0.00 214,300.08 243,600.00 268,900.00 308,200.00 40,200.00 40,200.00 51,600.00 53,300.00 3,739.60 4,586.50 4,400.00 4,400.00 523.28 495.00 500.00 500.00 102.57 113.36 300.00 300.00 1,314,352.36 1,479,425.05 1,486,600.00 1,553,400.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CAPITAL OUTLAY 0.00 0.00 0.00 0.00 Total 42 - STREET MAINTENANCE 2,207,180.01 2,373,378.01 2,405,300.00 2,513,300.00 SHAKOPEE Division: Fleet Category: Public Works 106 2021 Annual Budget Description of Services: Maintain vehicles/equipment in streets, park, administration, police, fire and other fleet areas, by preparing vehicle evaluation reports for all departments. Repairs for vehicles and equipment are billed to the respective departments. The Fleet area also operate a car and truck wash for government vehicles and operate fueling stations for city, county, school district, CDA and SPUC vehicles. Budget: Expenditures by Category Personnel Supplies and Services Totals Dedicated Revenues Actual Actual 2018 2019 $ 355,603 $ 322,116 73,012 94,512 Budget 2020 Budget 2021 $ 361,400 $ 383,400 89,100 87,600 $ 428,615 $ 416,628 $ 450,500 $ 471,000 $ 8,885 $ 17,086 $ 15,500 $ 17,200 $500,000 $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $- Acti al 2018 Expenditures by Category and Dedicated Revenue Budget 2020 uuuuuuuuuuuuuuuuuu Supplies and Services uuuuuuuuuuuuuuuuuu Personnel Dedicated Revenues Key Measures: Number of Vehicles/Pieces of Equipment Gallons of Diesel Used (city equip) Gallons of Unleaded Used (city equip) Car/Truck Washes Actual Actual 2018 2019 366 44,689 55,692 1670 370 51,087 68,859 1,246 Projected 2020 375 42,000 68,000 1,300 Projected 2021 375 44,000 70,000 1,600 Page 149 of 333 107 Budget Impact: Police squads. Fire trucks. Lawn mowers. Gas weed whips. Staff vehicles. Street sweepers. Loaders. Snowplow trucks. Snow Blowers. The city has nearly 400 pieces of equipment and vehicles in its inventory. It takes a lot of equipment to support the many functions of the city. To some people's surprise, only three mechanics and one seasonal part-time employee at the city's full -service garage maintain this very diverse vehicle and equipment inventory, keeping a very high standard of maintenance. Every repair is tracked with work orders using Assetworks software. Assetworks allows us to track parts, repairs and labor for historic data. This data is analyzed monthly by committee along with fuel usage and car/truck washes. In addition to thousands of maintenance and repair services throughout the year, the city's garage runs a fuel dispensary system that provides fuel to the city's fleet, as well as Scott County, the Shakopee School District and Shakopee Public Utilities vehicles. About 172,000 gallons of fuel is dispensed annually. If you see a city vehicle that is dirty, we hope it is headed to the city's car wash. The city has an automatic car wash with a count of approximately 1,300 washes in 2020. In addition to the car wash, the city operates an automatic truck wash. After every snow and ice control event, the trucks head through the truck wash to wash of the salt and grime, helping to extend the service life of the city's trucks. We all know what salt does to our vehicles in Minnesota. EMPLOYEES 3 3 Actual 2018 Actua12019 Budget 2020 Budget 2021 Number of Employees (FTEs) PERCENT OF GENERAL FUND EXPENDITURES Fleet 1.6% Page 150 of 333 108 BLANK Page 151 of 333 Object Account 44-FLEET 6002 - WAGES 6005 - OVERTIME -FT 6015 - WAGES - PART TIME/TEMP WAGES 2021 Annual Budget Division: 44- FLEET Actual 2018 250,159.96 1,440.02 5,549.03 257,149.01 Actual 2019 224,462.81 5,684.57 8,661.46 238,808.84 Budget 2020 247,900.00 8,500.00 8,900.00 265,300.00 109 Requested Budget 2021 261,400.00 8,500.00 8,500.00 278,400.00 6122 - PERA 18,870.45 17,273.71 18,800.00 19,500.00 6124 - FICA 17,087.87 16,352.15 19,800.00 17,500.00 6135 - HEALTH 49,372.35 41,265.95 42,100.00 42,400.00 6139 - POST EMPLOYMENT HEALTH PLAN 1,366.48 1,242.27 1,300.00 1,700.00 6140 - LIFE/LTD 689.35 613.16 700.00 800.00 6145 - DENTAL 1,529.87 1,328.30 1,500.00 2,200.00 6170 - WORKERS COMPENSATION 7,015.72 7,036.30 8,000.00 15,600.00 6180 - COMPENSATED ABSENCES 2,521.78 (1,805.06) 3,900.00 5,300.00 BENEFITS 98,453.87 83,306.78 96,100.00 105,000.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6203 - TOOLS 6204 - FURNISHINGS (NOT CAPITALIZED) 6210 - OFFICE SUPPLIES 6212 - UNIFORMS/CLOTHING 6213 - FOOD 6222 - MOTOR FUELS & LUBRICANTS 6240 - EQUIPMENT MAINT SUPPLIES 6315 - BUILDING MAINT. 6316 - EQUIPMENT MAINTENANCE 6327 - OTHER PROF SERVICES, 6332 - POSTAGE 6334 - TELEPHONE 6336 - PRINTING/PUBLISHING 6351 - INSURANCE PREMIUM (IS FUND) 6362 - ELECTRIC 6364 - WATER 6366 - SEWER 6367 - REFUSE 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6430 - BUILDING RENT (IS FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES 355,602.88 9,715.55 86.19 63.33 242.72 2,360.19 0.00 893.15 (12,009.64) 0.00 19,095.10 32.00 53.50 2,065.07 1,005.94 3,780.00 3,167.93 654.40 0.00 0.00 10,999.21 12,099.96 17,000.04 1,424.00 25.00 258.74 73,012.38 322,115.62 361,400.00 9,148.05 7,585.09 0.00 582.46 2,212.45 0.00 1,332.86 369.23 865.74 17,207.13 469.00 0.00 2,405.76 3,046.09 3,600.00 3,586.18 657.51 0.00 7.00 11,020.72 12,699.96 17,000.04 716.50 0.00 0.00 94,511.77 10,100.00 7,500.00 0.00 200.00 2,500.00 0.00 800.00 700.00 0.00 15,100.00 500.00 0.00 2,000.00 1,000.00 3,500.00 3,000.00 500.00 0.00 0.00 10,600.00 10,100.00 17,900.00 3,000.00 100.00 0.00 89,100.00 383,400.00 9,600.00 7,500.00 0.00 200.00 2,500.00 0.00 800.00 700.00 0.00 10,600.00 500.00 0.00 2,000.00 1,000.00 2,400.00 3,000.00 500.00 0.00 0.00 16,100.00 14,700.00 12,400.00 3,000.00 100.00 0.00 87,600.00 CAPITAL OUTLAY 0.00 0.00 0.00 0.00 Total 44 - FLEET 428,615.26 416,627.39 450,500.00 471,000.00 Page 152 of 333 SHAKOPEE Division: Park Maintenance Category: Public Works 110 2021 Annual Budget Description of Services: Provide public services to maintain the investment of infrastructure in parks and public grounds. Budget: Expenditures by Category Personnel Supplies and Services Capital Outlay Totals Dedicated Revenues Actual Actual Budget Budget 2018 2019 2020 2021 $ 967,819 $ 974,705 $ 1,244,700 $ 1,210,900 1,154,268 1,274,952 1,437,000 1,500,700 17,836 $ 2,122,087 $ 2,267,493 $ 2,681,700 $ 2,711,600 $ 19,200 $ 44,937 $ 16,000 $ 16,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Actr al 2018 Expenditures by Category and Dedicated Revenue Actual2( 19 Budget 2020 Budget 2021 uuuuuuuuuuuuuuuiuoi Capital Outlay uuuuuuuuuuuuuuuuuu Supplies and Services uuuuuuuuuuuuuuuuuu Personnel Dedicated Revenues Key Measures: Acres of Land Mowed Playgrounds Outdoor Ice Rinks Maintained Sports Fields Maintained Trees Pruned (contractor) Ash Trees Treated Trees Planted Trees Sold at Tree Sale Actual Actual Projected Projected 2018 2019 2020 2021 197 197 200 200 27 27 28 29 12 12 8 8 94 94 95 95 0 1,698 1,548 962 161 203 168 156 264 248 161 175 99 72 83 75 Page 153 of 333 111 Budget Impact: It takes a lot to maintain the facilities and grounds for one of the largest property owners in Shakopee — the city. How do you maintain almost 719 acres of parks/open space land with 45 parks, 29 playgrounds, 95 sports fields and 200 acres that are mowed? With great and efficient staff! The Parks Maintenance Division consists of 11 full-time and 14 seasonal staff that do it all. In 2020, the global COVID-19 pandemic threw us a curve ball. With strict social restrictions on youth sports and community events, our department was reduced to critical infrastructure tasks for over two months. We focused on caring for the trees, grass and landscaping. Park use increased resulting in additional garbage collections and litter pickup. Additionally, Parks staff worked with streets and utilities jetting sewers, cleaned out catch basins, painted crosswalks and swept streets. As social restrictions lessened, the crews stepped up to the plate with field preparation , prioritizing our youth sports, including a tournament. Holmes park playground was replaced and Parks staff continue to collaborate to enhance existing parks and develop new parks. in unprecedented times, our department continues to knock it out of the park in our services to the people in Shakopee, who depend on us for their health, safety and quality of life. Looking forward to 2021, park maintenance and natural resources will be merging. Natural resources preserves and protects the city's urban forest, wetlands, plantings in open spaces, buffers around water bodies, invasive plant management and public education on natural resources and the environment with conservation in mind. The city's tree stock is such a significant and valuable resource. Maintaining safe, healthy trees takes significant efforts, and the city is dedicated to these efforts. Shakopee has received the "Tree City USA" designation for the past 13 years for the city's efforts and commitment to its urban forest management. EMPLOYEES —11.2 9 9 Actual 2018 Actual 2019 Budget 2020 Budget 2021 mm^^^ ^^^^Number of Employee:(ITEs) PERCENT OF GENERAL FUND Park Maintenance 9.1% loolh000loyhooloolloll Page 154 of 333 112 BLANK Page 155 of 333 113 2021 Annual Budget Division: 46- PARK MAINTENANCE Object Actual Actual Budget Requested Account 2018 2019 2020 Budget2021 46 - PARK MAINTENANCE 6002 - WAGES 635,096.62 645,262.44 789,200.00 759,200.00 6005 - OVERTIME -FT 16,986.54 22,375.16 13,200.00 13,200.00 6015 - WAGES - PART TIME/TEMP 58,377.58 90,140.07 131,800.00 129,000.00 WAGES 710,460.74 757,777.67 934,200.00 901,400.00 6122 - PERA 48,754.55 49,831.10 60,200.00 54,200.00 6124 - FICA 50,107.04 53,819.19 71,600.00 57,700.00 6135 - HEALTH 90,581.61 88,295.78 108,800.00 111,200.00 6139 - POST EMPLOYMENT HEALTH PLAN 14,499.76 3,912.73 4,600.00 4,600.00 6140 - LIFE/LTD 1,786.37 1,837.33 2,300.00 2,400.00 6145 - DENTAL 4,041.92 4,496.92 5,500.00 5,900.00 6170 - WORKERS COMPENSATION 25,942.08 30,106.45 43,800.00 59,300.00 6180 - COMPENSATED ABSENCES 21,614.10 (15,400.24) 13,700.00 14,200.00 6186 - PENSION EXPENSE 31.00 28.00 0.00 0.00 BENEFITS 257,358.43 216,927.26 310,500.00 309,500.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6204 - FURNISHINGS (NOT CAPITALIZED) 6210 - OFFICE SUPPLIES 6212 - UNIFORMS/CLOTHING 6213 - FOOD 6215 - MATERIALS 6222 - MOTOR FUELS & LUBRICANTS 6230 - BUILDING MAINT SUPPLIES 6240 - EQUIPMENT MAINT SUPPLIES 6315 - BUILDING MAINT. 6316 - EQUIPMENT MAINTENANCE 6322 - PAVEMENT PRESERVATION 6327 - OTHER PROF SERVICES 6334 - TELEPHONE 6336 - PRINTING/PUBLISHING 6338 - ADVERTISING 6339 - COMPUTER ACCESS 6351 - INSURANCE PREMIUM (IS FUND) 6362 - ELECTRIC 6364 - WATER 6365 - GAS 6366 - SEWER 6367 - REFUSE 6368 - STORM 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6425 - EQUIPMENT RENT (IS FUND) 6430 - BUILDING RENT (IS FUND) 6435 - OTHER RENT 6440 - PARK RENT (IS FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES 967,819.17 974,704.93 1,244,700.00 1,210,900.00 31,789.35 60,450.78 47,700.00 47,700.00 7,820,93 0.00 0.00 0.00 210.10 324.93 100.00 100.00 8,108, 89 9,466.96 10, 000.00 10, 000.00 128.92 111.53 200.00 200.00 40,997.41 53,210.10 41,000.00 41,000.00 ,229.32 35,835.66 35,500.00 35,500.00 7,443,54 1,467.90 2,500.00 12,500.00 35,862.94 34,836.33 35,000.00 35,000.00 19,668.40 4,796.41 10,000.00 10,000.00 4,338.54 2,991.92 8,200.00 8,200.00 61,183.50 45,867.44 60,000.00 60,000.00 55,670.72 149,117.14 160,500.00 160,500.00 4,208.01 4,959.50 5,700.00 5,700.00 497.38 1,051.47 900.00 500.00 4,948.20 0.00 0.00 0.00 418.99 467.46 500.00 500.00 92,090.00 87,700.00 86,600.00 91,800.00 69,068.59 72,697.89 61,000.00 61,000.00 18,628.54 13,122.81 15,600.00 16,000.00 4,699.24 4,461.87 5,000.00 5,000.00 613.50 528.37 800.00 800.00 100.00 0.00 0.00 0.00 15,312.12 15,351.38 17,500.00 17,500.00 26,499.96 27,800.04 21,500.00 23,100.00 129,999.96 147,099.96 178, 200.00 192,700.00 38,199.96 38,199.96 51,800.00 58,400.00 8,323.20 10,566.60 9,000.00 11,600.00 427,400.04 449,600.04 569,800.00 593,000.00 1,201.50 2,498.75 2,000.00 2,000.00 0.00 0.00 0.00 0.00 498.01 255.00 200.00 200.00 108.57 113.36 200.00 200.00 1,154,268.33 1,274,951.56 1,437,000.00 1,500,700.00 MISCELLANEOUS EXPENSE 0.00 0.00 0.00 0.00 6740 - EQUIPMENT CAPITAL OUTLAY 0.00 17,836.00 0.00 0.00 0.00 17,836.00 0.00 0.00 Total 46 - PARK MAINTENANCE :JV VI JJJ 2,122,087.50 2,267,492.49 2,681,700.00 2,711,600.00 114 BLANK Page 157 of 333 115 Sri <OPE E 2021 Annual Budget Operating Budget Recreation Divisions: Expenditures as % of General Fund The main division under Recreation consist of the following: • Recreation H Administrative Assistant Parks and Recreation Director I." ovoloopoopoopoopoopoloolo Aquatic Supervisor Programs & Services J' Maria = 1,er Recreation Facilities Manager Comunity Engagement Coordinator Recreation Supervisor +-Seasonal Assistant City Facilities Maintenance Maintenance Administrator Manager Lifeguard Senior Programs Page 158 of 333 SHAKOPEE Division: Recreation Category: Recreation 116 2021 Annual Budget Description of Services: Recreation provides resources for the administration of comprehensive leisure services, recreation facilities, and recreational programming. This includes the coordination and scheduling of park and athletic field use; coordinating preschool, youth, teen, adult, and senior programs and special event activities; managing the operations of the Community Center, Ice Arena, Outdoor Aquatic Park, and Youth Building; and collaborating with other departments for parks/trail maintenance, park land acquisition, and parks/trail development. Budget: Expenditures by Category Personnel Supplies and Services Miscellaneous Capital Outlay Debt Service Totals Dedicated Revenues Actual Actual Budget Budget 2018 2019 2020 2021 $ 1,971,759 $ 2,179,548 $ 2,475,600 $ 2,528,200 1,566,234 1,652,546 1,678,000 1,599,100 38,451 31,382 34,700 29,000 2,095 16,344 - 22,140 22,140 22,100 22,100 $ 3,600,679 $ 3,901,960 $ 4,210,400 $ 4,178,400 $ 2,411,436 $ 2,586,681 $ 2,319,300 $ 2,386,400 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 Actual 2018 Expenditures by Category and Dedicated Revenue 111111111111111111111111111111111111 Actua12019 Budget 2020 Budget 2021 Debt Service uuuuuuuuuuuuuuuuuu Capital Outlay Miscellaneous VVVVVVVVVVVVVVVVVV Supplies and Services uuuuuuuuuuuuuuuuuu Personnel Dedicated Revenues Key Measures: # of Members # of Memberships Community Center Headcount (Door) Program Participation SandVenture Membership SandVenture Admissions Ice Rental Hours Ice Arena Headcount (Door) Actual Actual Projected Projected 2018 2019 2020 2021 5,114 5,304 4,600 5,000 2,105 1,891 1,900 2,000 179,970 381,537 128,223 200,000 15,316 16,088 2,100 5,000 148 128 0 130 19,512 20,067 0 20,200 3,249 3,308 3,165 3,766 108,204 209,770 150,000 190,000 Page 159 of 333 117 Budget Impact: Shakopee's parks, trails, and recreation facilities improve the local tax base and increase property values. National studies cite quality parks and recreation as key factors that businesses and prospective homeowners consider when making relocation decisions. Consequently, Shakopee's parks, trails, and recreation facilities are a tangible reflection of the high quality of life available to citizens in the community. Shakopee is a community that affords residents access to programs and places which can help reduce stress, lower health care costs, and deepen connections with others, as well as opportunities and spaces to explore the community and recreate outdoors in nature. Repercussions of COVID-19 have had devastating impact on services, programs, and events that Shakopee Parks and Recreation could offer in 2020, dramatically reducing those of those willing and able to participate. Yet, the department continues to leverage creative collaborative partnerships, innovative solutions, and emerging technologies to deliver an expanding menu of safe recreational opportunities to improve the quality of life for Shakopee citizens amid this pandemic. Growth trends in our key measures were disrupted by the COVID-19 closures, cancellations, and modifications. Ice arena rentals rebounded despite capacity restrictions, which translated to increased revenues in historically low -peak windows. While new Community Center memberships are beginning to close the gap left by COVID-19 membership cancellations. Parks and Recreation Staff constantly strive to ensure that customers have a safe and positive experience every time they step into a facility, participate in a program, or attend an event in a Shakopee park or virtually. Certain staffing positions have a tremendous amount of turnover and filling those vacancies is very difficult with such a competitive market in today's economy. Staffing remains a constant challenge because it is the key to offering quality customer service and is critical to maintaining quality programs and facilities. In the year ahead, Shakopee has the opportunity to consider building on it's strong reputation in the field of parks and recreation by implementing proposed upgrades to SandVenture along with the development of other parks and trails in the community Private/public partnerships and sponsorships are critical if these citizen requests are to come to fruition, continuing to build on Shakopee's strong sense of service and public pride in our community PERCENT OF GENERAL FUND EXPENDITURES ii II'll �uuuuuuullll ,1111iiiiiiiiii 11I1I1I11111111jlllllllllf 1�` iiiiiiiiiiiii����111���� 111111111 �Illlllllllllllllllllllllllllllllllllly�'�i+ Ii � I,)11 Actual 2018 Actual 2019 Budget 2020 Budget 2021 Number of Employees (FTEs) Page 160 of 333 118 BLANK Page 161 of 333 2021 Annual Budget Division: 67- RECREATION 119 Object Account 67 - RECREATION 6002- WAGES 6005 - OVERTIME -FT 6015 - WAGES - PART TIME/TEMP 6017 - OVERTIME -PART TIME/TEMP WAGES Actual Actual Budget Requested 2018 2019 2020 Budget2021 829,583.18 960,353.92 1,064,500.00 1,137,800.00 4,079.09 3,050.10 1,800.00 1,800.00 740,725.62 755,837.85 870,400.00 859,300.00 16, 600.03 19, 964.89 13,300.00 13,3 00.00 1,590,987.92 1,739,206.76 1,950,000.00 2,012,200.00 6122- PERA 88,408.07 100,893.23 87,900.00 94,300.00 6124 - FICA 120,588.07 132,001.29 150,200.00 124,900.00 6135 - HEALTH 115,362.91 161,539.24 188,300.00 183,000.00 6139 - POST EMPLOYMENT HEALTH PLAN 5,377.08 6,100.31 6,700.00 6,700.00 6140 - LIFE/LTD 2,359.22 2,775.17 3,200.00 3,400.00 6145 - DENTAL 5,586.00 6,855.50 8,100.00 8,600.00 6160 - UNEMPLOYMENT 455.27 0.00 0.00 0.00 6170-WORKERS COMPENSATION 41,152.48 48,830.20 62,000.00 74,600.00 6180 - COMPENSATED ABSENCES (1,442.35) (21,838.30) 19,200.00 20,500.00 6186 - PENSION EXPENSE 2,924.00 3,185.00 0.00 0.00 BENEFITS 380,771.35 440,341.64 525,600.00 516,000.00 WAGES & BENEFITS 1,971,759.27 2,179,548.40 2,475,600.00 2,528,200.00 6202 - OPERATING SUPPLIES 6204 - FURNISFIINGS (NOT CAPITALIZED) 6210 - OFFICE SUPPLIES 6212 - UNIFORMS/CLOTHING 6213 - FOOD 6215 - MATERIALS 6222 - MOTOR FUELS & LUBRICANTS 6230 - BUILDING MAINT SUPPLIES 6240 - EQUIPMENT MAINT SUPPLIES 6250 - MERCHANDISE 6310 - ATTORNEY 6314 - COMPUTER SERVICES 6315 - BUILDING MAINT. 6316 - EQUIPMENT MAINTENANCE 6318 - FILING FEES 6326 - CLEANING SERVICES 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6334 - TELEPHONE 6336 - PRINTING/PUBLISHING 6338 - ADVERTISING 6339 - COMPUTER ACCESS 6351 - INSURANCE PREMIUM (IS I'UND 6352 - LIABILITY 6360 - UTILITY SERVICE 6362- ELECTRIC 6364- WATER 6365 - GAS 6366 - SEWER 6367 - REFUSE 6368 - STORM 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6420 - EQUIPMENT RENT 6425 - EQUIPMENT RENT (IS FUND) 6430 - BUILDING RENT (IS FUND) 6435 - OTHER RENT 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES 6610 - AWARDS & DAMAGES 6650 - CREDIT CARD FEES 6660 - BANK FEES- NSF FEE 6661 - CASH SHORT 6670 - RECREATION SCHOLARSHIPS MISCELLANEOUS EXPENSE 6730 - BUILDINGS 6740 - EQUIPMENT CAPITAL OUTLAY 108,412.42 0.00 4,935.63 12,604.47 653.53 56.24 1,430.62 35,263,62 9,832./36 17,240.37 1,395.00 0.00 2,474.42 2,691,00 0.00 96,219.00 76,092.17 4,990.09 12,501.20 32,064.88 1,627.95 2,932.26 46,900.00 0.00 3,422.64 366, 926.96 20,383.05 94,729.77 10,559.24 0.00 12,245.64 18,761.62 33,699.96 41,831.04 37,000.00 353,900.04 659.31 9,857.70 2,898.72 8,670.51 369.72 1,566,233.65 6,000.00 30,445.35 (44.19) 143.25 1,907.00 38,451.41 0.00 2,095.35 2,095.35 142,137.73 0.00 3,865.99 9,692.80 701.49 0.00 1,829.62 41,093.46 13,332.33 15,338.11 2,905.00 0.00 132.28 9,041.31 35.00 87,398.00 86,520.75 5,689.69 14,995.06 35,372.39 4,885.00 2,233.90 48,600.00 355.00 2,839.31 369,103.46 17,787.70 90,208.31 11,652.54 10.48 12,277.05 16,769.93 35,300.04 42,275.60 33,700.08 398,800.08 1,495.23 8,167.00 5,026.02 5,978.09 0.00 1,652,545.83 0.00 28,872.38 (206.64) (136.80) 2,853.00 31,381.94 0.00 16,343.58 16,343.58 121,800.00 0.00 3,000.00 7,700.00 1,21)0.00 0.00 ,600.00 42,500.00 9,100.00 15,000.00 500.00 0.00 69,000.00 4,700.00 0.00 67,000.00 72,400.00 6,300.00 13,000.00 29,600.00 18,000.00 2,500.00 48,000.00 0.00 3,200.00 372,000.00 19,600.00 98,300.00 12,000.00 0.00 12,200.00 18,700.00 98,000.00 42,200.00 28,800.00 407. 100.00 500.00 19,500.00 9,100.00 3,900.00 0.00 1,678,000.00 0.00 32,200.00 0.00 0.00 2,500.00 34,700.00 0.00 0.00 0.00 123,800.00 0.00 3,000.00 7,700.00 700.00 0.00 1,600.00 42,500.00 9,300.00 15,000.00 1,500.00 0.00 69,000.00 4,400.00 0.00 0.00 72,400.00 6,300.00 13,400.00 18,000.00 4,000.00 2,500.00 49,400.00 0.00 3,200.00 372,000.00 19,600.00 98,300.00 11,950.00 0.00 12,200.00 18,000.00 94,700.00 42,200.00 36,000.00 407,700.00 500.00 21,000.00 9,800.00 7,450.00 0.00 1,599,100.00 0.00 26,500.00 0.00 0.00 2,500.00 29,000.00 0.00 0.00 0.00 6830 - CAPITAL LEASE PAYMENT 6890 - DEBT SERVICE - OTHER CHARGES 18,787.67 19,926.77 3,352.33 2,213.23 21,100.00 21,100.00 1,000.00 1,000.00 DEBT SERVICE Total 67 - RECREATION 22,140.00 22,140.00 22,100.00 22,100.00 Page 162 of 333 3,600,679.68 3,901,959.75 4,210,400.00 4,178,400.00 120 BLANK Page 163 of 333 121 2021 Annual Budget Operating Budget Miscellaneous Divisions: The main divisions under Miscellaneous consist of the following: • Provision for unfunded liability costs • Contingency as needed for community projects or unanticipated needs Expenditures as % of General Fund lIIIIIII1iII Miscellaneous 0.4% Page 164 of 333 SHAKOYEE Division: Unallocated Category: Miscellaneous 122 2021 Annual Budget Description of Services: This division accounts for costs not readily chargeable to other departments, and transfers to other funds. Budget: Expenditures by Category Supplies and Services Miscellaneous Totals Actual Actual Budget Budget 2018 2019 2020 2021 6,370 5,100 5,300 6,200 33,454 20,151 125,000 125,000 $ 39,824 $ 25,251 $ 130,300 $ 131,200 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 Actual 2018 Expenditures by Category and Dedicated Revenue I11 Actual 2019 1 Budget 2020 Budget 2021 II o Miscellaneous uuuul Supplies and Services Budget Impact: Unallocated provides for projects that will be presented to City Council for consideration that could not have been added to the specific areas of the budget, but are deemed necessary to the effective functioning of the City. Page 165 of 333 123 Object Account 91 - UNALLOCATED 2021 Annual Budget Division: 91- UNALLOCATED Actual Actual 2018 2019 Budget 2020 Requested Budget 2021 WAGES 0.00 0.00 0.00 0.00 BENEFITS 0.00 0.00 0.00 0.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6210 - OFFICE SUPPLIES 6351 - INSURANCE PREMIUM (IS FUND) 6420 - EQUIPMENT RENT SUPPLIES AND SERVICES 6640 - DESIGNATED MISCELLANEOUS 6681 - CONTINGENCY MISCELLANEOUS EXPENSE 0.00 0.00 0.00 0.00 0.00 0.00 6,370.00 0.00 6,370.00 33,453.69 0.00 33,453.69 0.00 0.00 5,100.00 0.00 5,100.00 20,150.92 0.00 20,150.92 0.00 0.00 5,300.00 0.00 5,300.00 50,000.00 75,000.00 125,000.00 0.00 0.00 6,200.00 0.00 6,200.00 50,000.00 75,000.00 125,000.00 CAPITAL OUTLAY 0.00 0.00 0.00 0.00 Total 91 - UNALLOCATED 39,823.69 25,250.92 130,300.00 131,200.00 Page 166 of 333 124 BLANK Page 167 of 333 125 SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for the proceeds of specific revenue sources designed to finance particular activities as required by law or administrative regulations. Page 168 of 333 126 BLANK Page 169 of 333 2021 Annual Budget SPECIAL REVENUE FUND SUMMARY 127 TAXES LICENSES AND PERMITS CHARGES FOR SERVICES MISCELLANEOUS TOTAL REVENUES GENERAL GOVERNMENT ECONOMIC DEVELOPMENT CAPITAL OUTLAY TOTAL EXPENDITURES SHAKOPEE ECONOMIC GOVERNMENT LODGING TAX DEVELOPMENT TELEVISION AUTHORITY 0.00 28,800.00 0.00 500.00 29,300.00 (2,000.00) 0.00 (33,000.00) (35,000.00) 190,000.00 0.00 0.00 0.00 190,000.00 (190,000.00) 0.00 0.00 (190,000.00) 350,000.00 0.00 12,000.00 350,000.00 712,000.00 0.00 (393,875.00) 0.00 (393,875.00) Total 540,000.00 28,800.00 12,000.00 350,500.00 931,300.00 (192,000.00) (393,875.00) (33,000.00) (618,875.00) EXCESS (DEFICIENCY) OF REV. OVER EXP. (5,700.00) 0.00 318,125.00 312,425.00 FUND BALANCE, JANUARY 1 127,884.00 0.00 850,000.00 977,884.00 FUND BALANCE, DECEMBER 31 122,184.00 0.00 1,168,125.00 1,290,309.00 Page 170 of 333 Fund: Shakopee Government Television SHAKOPEE 128 2021 Annual Budget Description of Services: Government access cable television provides information about government and community programs, services, events and issues with the goal of increasing residents' access to local government meetings and information. Shakopee Government TV is available to Comcast cable subscribers in the city as part of their basic cable packages. Budget: Expenditures by Category Supplies and Services Capital Outlay Totals Dedicated Revenues Actual 2018 Actual 2019 805 1,650 30,197 $ 31,002 $ 33,561 Budget 2020 Budget 2021 2,000 12,000 33,000 $ 1,650 $ 12,000 $ 35,000 34,425 $ 33,200 $ 29,300 $40,000 $35,000 $30,000 $25,000 $20,000 $15,000 $10,000 $5,000 $- Actr al 2018 Expenditures by Category and Dedicated Revenue Illlllllllllllllllllllllllln �,e Actua12019 Budget 2020 Budget 2021 uuuuuuuuuuuuuuuuuu Capital Outlay uuuuuuuuuuuuuuuuuu Supplies and Services Dedicated Revenues Key Measures: Actual Actual 2018 2019 Shakopee Government TV Meetings Broadcasts 122 157 Video Productions Budget Impact: 9 43 Projected 2020 Projected 2021 95 95 40 45 The Shakopee Government Television fund supports the acquisition and maintenance of equipment for the production of city videos and meeting broadcasts. Revenues are collected through cable franchisees' PEG fees. Over the years, PEG revenues have decreased as fewer people subscribe to cable services. In 2021, the city plans to upgrade its video production switcher, which is a key component of broadcasting from the council chambers. This is a significant investment. Page 171 of 333 129 2021 Annual Budget Company: 02150- SHAKOPEE GOVERNMENT TELEVISION Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 02150 - SHAKOPEE GOVERNMENT TELEVISION REVENUES: 4205 - CABLE PEG FEES LICENSES AND PERMITS (32,476.42) (32,476.42) (31,102.78) (31,102.78) (32,000.00) (32,000.00) (28,800.00) (28,800.00) CHARGES FOR SERVICES 0.00 0.00 0.00 0.00 4833 - INTEREST (1,158.93) (1,780.41) (1,200.00) (500.00) 4834 - CHANGE IN FAIR MARKET VALUE 74.26 (1,541.47) 0.00 0.00 MISCELLANEOUS (1,084.67) (3,321.88) (1,200.00) (500.00) REVENUES (33,561.09) EXPENDITURES: 6204 - FURNISHINGS (NOT CAPITALIZED) SUPPLIES AND SERVICES 6740 - EQUIPMENT CAPITAL OUTLAY (34,424.66) (33,200.00) 805.00 1,650.48 805.00 1650.48 30,196.78 0.00 30,196.78 0.00 0.00 0.00 12,000.00 12,000.00 (29,300.00) 2,000.00 2,000.00 33,000.00 33,000.00 EXPENDITURES OTHER FINANCING: TRANSERS OUT OTHER FINANCING 31,001.78 1,650.48 12,000.00 35,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 02150 - SHAKOPEE GOVERNMENT TELEVIS (2,559.31) (32,774.18) (21,200.00) 5,700.00 Page 172 of 333 Fund: Lodging Tax SHAKOYEE 130 2021 Annual Budget Description of Services: A statutorily allowed 3 percent lodging tax is imposed by the City Council. Once collected, 95 percent is submitted to the Shakopee Chamber and Visitors Bureau (CVB) and 5 percent is retained to defer administrative expenses. This fund accounts for the tax revenue and the expenditures to both the CVB and the city's General Fund for the administration portion of the lodging tax proceeds. Budget: Expenditures by Category Supplies and Services Totals Dedicated Revenues Actual Actual Budget Budget 2018 2019 378,950 397,273 2020 2021 415,000 190,000 $ 378,950 $ 397,273 $ 415,000 $ 190,000 $ 378,950 $ 397,272 $ 415,000 $ 190,000 $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $- Actual2018 Expenditures by Category and Dedicated Revenue Actual 2019: Budget 2020 uuuuuuuuuuuuuuuuuu Supplies and Services Dedicated Revenues Key Measures: Number of Hotels Budget Impact: Actual Actual Projected Projected 2018 2019 2020 2021 10 11 12 12 A new hotel was added during fourth quarter of 2019. in the first quarter of 2020 another new hotel was added to the lodging tax collection. In 2018, lodging tax receipts and corresponding payments to the Shakopee Convention & Visitors Bureau were moved out of the General Fund and into a separate special revenue fund in 2018. Lodging tax was hit hard with the coronavirus pandemic resulting in a decrease in revenues of about half. We continued this decreased revenue and expenditures for 2021 as we are not sure when the lodging will be back to previous levels. Page 173 of 333 131 2021 Annual Budget Company: 02180- LODGING TAX Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 02180 - LODGING TAX REVENUES: 4050 - LODGING TAX (378,949.80) (397,272.49) (415,000.00) (190,000.00) TAXES (378,949.80) (397,272.49) (415,000.00) (190,000.00) REVENUES (378,949.80) (397,272.49) (415,000.00) (190,000.00) EXPENDITURES: 6318 - FILING FEES 6320 - LODGING TAX SUPPLIES AND SERVICES 18,947.48 360,002.32 378,949.80 19,863.62 377,408.88 397,272.50 20,750.00 394,250.00 415,000.00 9,500.00 180,500.00 190,000.00 EXPENDITURES OTHER FINANCING: 378,949.80 397,272.50 415,000.00 190,000.00 Total 02180 - LODGING TAX 0.00 0.01 0.00 0.00 Page 174 of 333 Fund: Economic Development Authority SHAKOPEE 132 2021 Annual Budget Description of Services: The EDA does not currently constitute a separate department, but instead represents a number of services offered by the City related to economic development. These services are overseen by the Planning and Development Director with the assistance of the Economic Development Specialist and other staff as required. The EDA Board is comprised of the City Council Members. The City Administrator is also the Executive Director of the EDA. Budget: Expenditures by Category Personnel Supplies and Services Miscellaneous Capital Outlay Totals Dedicated Revenues Actual Actual Budget Budget 2018 2019 2020 2021 $ 147,677 569,107 650,232 48,926 $ 165,823 $ 197,800 $ 178,100 164,243 116,485 190,775 26,590 50,000 25,000 (13,220) - $ 1,415,942 $ 343,436 364,285 $ 393,875 $ 863,571 _ $ 399,519 $' 350,000 $ 712,000 $1,000,000 $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $- Expenditures by Category and Dedicated Revenue Actua12018 111 Budget 2020 Budget 2021 11111111111111111111111 Miscellaneous VVVVVVVVVVVVVVVVVV Supplies and Services Dedicated Revenues Key Measures: Number of Employees (FTEs) Overall Improvement Value of Facade Loans Facade Loans Granted # of Facade Loans Grants Received for Economic Development Actual Actual Projected Projected 2018 2019 2020 2021 1.3 236,900 115,000 3 400,000 1.5 76,500 28,650 1 0 1.5 1.5 140,700 TBD 50,000 TBD 1 TBD 29,000 TBD Page 175 of 333 133 Budget Impact: Several major redevelopment projects are underway including Canterbury Park, a $400 million mixed use development. The first phase of Triple Crown Apartments opened in June 2020 and the second phase is anticipated to begin construction in 2021. The Southwest Development was approved that includes a new headquarters for Greystone Construction. Pulte Homes has also submitted to develop a luxury townhome development at Canterbury that will begin construction in 2021. Enclave Development is constructing more than 90 units of market rate housing with commercial space on Holmes Street. The project include underground and covered parking for all residents. The $15 million development should be completed in March 2021. The Riverfront Bluff development now includes an entire city block that was acquired by the EDA over the past three years. The site will now be 170 units of market rate housing with below grade parking, surface parking, a restaurant on the river and commercial space at First Avenue and Atwood. The project is scheduled to begin construction in the fall of 2020 and to be completed in early 2022. The city received a grant to complete a feasibility study for a regional Innovation Center. Plans and the study were submitted to the federal EDA for funding consideration. The project would be a partnership with the Scott County CDA and Minnesota State University. The 69 and Vierling development is nearing completion. The first phase of the residential treatment facility opened in 2019 and Doggie Doos opened in January 2020. The largest parcel was sold to Cabot/OPUS in the fall of 2020 and will be the new world headquarters and manufacturing facility for Cherne. The last site is now under contract to MWF for approximately 100 units of workforce housing. The EDA also began a program of videos that highlight our local companies. In 2019 they included Shutterfly, Cameron's Coffee, Rahr, Koda Energy and Bayer. Other videos are being completed and the. goal is to release a new video every two to three months in 2020. The community has provided positive feedback on these since many residents now have a better understanding about what occurs behind the four walls of our businesses. The EDA and the Scott County CDA have partnered on a feasibility study for an Innovation Center. HR&A has been retained and will complete the feasibility study in early 2020. The city also signed a Memorandum of Understanding with Minnesota State University - Mankato to also explore including a post -secondary option as part of the Innovation Center. The EDA also executed a Tax Abatement Agreement with KEB Industries for a major expansion. KEB's North American headquarters is in Shakopee and the $7 million in new investment will allow the company to almost double its existing space and hire new employees. The company's average wage is over $25/hour. Organization Chart: CityAdministrator Director of Planning & Economic Development Development Specialist Page 176 of 333 134 2021 Annual Budget Company: 02190- ECONOMIC DEVELOPMENT AUTHORITY Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 02190 - ECONOMIC DEVELOPMENT AUTHORITY REVENUES: 4011 - CURRENT PROPERTY TAX (348,036.12) (300,929.94) (350,000.00) (350,000.00) 4013 - MARKET VALUE CREDIT (39.68) (32.68) 0.00 0.00 4015 - FISCAL DISPARITIES 1,040.42 (43,495.50) 0.00 0.00 4020 - MOBIL HOME TAX (5.40) (4.46) 0.00 0.00 4025 - PAYMENT IN LIEU OF TAXES (685.00) (566.68) 0.00 0.00 4040 - AGGREGATE TAX (0.14) (0.12) 0.00 0.00 TAXES (347,725.92) (345,029.38) (350,000.00) (350,000.00) LICENSES AND PERMITS 0.00 4450 - STATE GRANTS & AIDS 4490 - OTHER LOCAL GRANTS/AIDS INTERGOVERNMENTAL 4512 - DEVELOPMENT REIMBURSEMENT 4588 - BUSINESS SUBSIDY APP FEE CHARGES FOR SERVICES 4833 - INTEREST 4834 - CHANGE IN FAIR MARKET VALUE 4840 - RENTS 4850 - MISCELLANEOUS 4855 - SALE OF ASSETS MISCELLANEOUS 0.00 0.00 0.00 (400,000.00) 0.00 0.00 0.00 (400,000.00) 0.00 (7,632.88) 0.00 (48,000.00) (12,000.00) (55,632.88) (12,000.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (12,000.00) (12,000.00) (953.05) 4,456.33 0.00 0.00 (8,484.13) 2,790.99 0.00 0.00 (36,749.35) (49,736.52) 0.00 0.00 (14,026.00) 0.00 0.00 0.00 0.00 0.00 0.00 (350,000.00) (60,212.53) (42,489.20) 0.00 (350,000.00) REVENUES (863,571.33) (399,518.58) (350,000.00) (712,000.00) EXPENDITURES: 6002 - WAGES 117,029.91 127,795.15 157,700.00 141,800.00 WAGES 117,029.91 127,795.15 157,700.00 141,800.00 6122 - PERA 8,792.58 10,435.41 11,800.00 10,600.00 6124 - FICA 8,626.89 10,053.72 12,100.00 8,800.00 6135 - HEALTH 11,120.35 14,766.64 13,000.00 13,500.00 6139 - POST EMPLOYMENT HEALTH PLAN 486.02 602.26 400.00 400.00 6140 - LIFE/LTD 300.16 379.30 300.00 300.00 6145 - DENTAL 548.68 705.83 500.00 500.00 6170 - WORKERS COMPENSATION 772.68 741.33 500.00 600.00 6180 - COMPENSATED ABSENCES 0.00 343.05 1,500.00 1,600.00 BENEFITS 30,647.36 38,027.54 40,100.00 36,300.00 WAGES & BENEFITS 147,677.27 6202 - OPERATING SUPPLIES 6210 - OFFICE SUPPLIES 6213 - FOOD 6310 - ATTORNEY 0.00 125.51 0.00 59,292.92 6312 - ENGINEERING/DESIGN CONSULTANT 85,236.47 6315 - BUILDING MAINT. Page 177 of 3 367.79) 165,822.69 197,800.00 178,100.00 0.00 500.00 0.00 113.03 500.00 250.00 109.32 0.00 300.00 9,730.98 12,000.00 20,000.00 0.00 25,000.00 20,000.00 230.00 0.00 0.00 135 2021 Annual Budget Company: 02190- ECONOMIC DEVELOPMENT AUTHORITY Object Account 6318 - FILING FEES 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6334 - TELEPHONE 6336 - PRINTING/PUBLISHING 6351 - INSURANCE PREMIUM (IS FUND) 6362 - ELECTRIC 6364 - WATER 6365 - GAS 6366 - SEWER 6368 - STORM 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6420 - EQUIPMENT RENT 6430 - BUILDING RENT (IS FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES 6610 - AWARDS & DAMAGES 6616 - PAYMENT OF SAC 6620 - PROPERTY TAX/SPECIAL ASSESS 6640 - DESIGNATED MISCELLANEOUS MISCELLANEOUS EXPENSE 6710 - LAND 6760 - IMPROVEMENTS CAPITAL OUTLAY Actual 2018 184.00 426,398.94 62.90 23.52 76.80 2,930.00 115.54 42.90 121.13 30.25 28.27 2,400.00 0.18 0.00 355.00 0.00 1,050.00 0.00 569,106.54 400,000.00 186,480.00 13,751.85 50,000.00 650,231.85 40,309.50 8,616.23 48,925.73 Actual 2019 Budget 2020 0.00 200.00 144,995.93 37.70 19.07 59.31 3,200.00 0.00 0.00 94.01 0.00 0.00 2,499.96 3.01 0.00 368.48 1,278.60 1,389.00 115.00 164,243.40 0.00 0.00 14,090.32 12,500.00 26,590.32 52.65 (13,272.31) (13,219.66) 60,000.00 100.00 100.00 500.00 3,200.00 100.00 50.00 100.00 30.00 30.00 3,700.00 0.00 6,000.00 1,500.00 1,500.00 1,250.00 125.00 116,485.00 0.00 0.00 0.00 50,000.00 50,000.00 0.00 0.00 0.00 Requested Budget 2021 0.00 125,000.00 100.00 25.00 200.00 10,700.00 125.00 0.00 0.00 0.00 0.00 3,700.00 0.00 6,000.00 1,500.00 1,500.00 1,250.00 125.00 190,775.00 0.00 0.00 0.00 25,000.00 25,000.00 0.00 0.00 0.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN TRANSERS OUT GAIN/LOSS ON DISPOSAL OF ASSET OTHER FINANCING 1,415,941.39 (186,480.00) 812,169.95 0.00 625,689.95 343,436.75 (510,293.83) 0.00 0.00 (510,293.83) 364,285.00 393,875.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 02190 - ECONOMIC DEVELOPMENT AUTHO 1,178,060.01 (566,375.66) 14,285.00 (318,125.00) Page 178 of 333 136 DEBT SERVICE FUNDS Debt Service Funds are established to account for the activity of servicing general obligation debt, paid for by tax levy and special assessments. Any residual balances in debt service funds are transferred to the Capital Improvement Fund. Debt Service Prepayments from special assessments and the use of existing cash position have allowed for reductions in previous and current year levies. Future budgets will require increased debt service levies to meet future payment obligations. Page 179 of 333 2021 Annual Budget DEBT SERVICE FUNDS SUMMARY 137 TAXES SPECIAL ASSESSMENTS TOTAL REVENUES DEBT SERVICE TOTAL EXPENDITURES TRANSFERS IN TOTAL OTHER FINANCING 2010A GO IMP BONDS 0.00 0.00 0.00 (93,110.00) (93,110.00) 0.00 0.00 2012A GO REFUNDING BOND 0.00 166,500.00 166,500.00 (509,150.00) (509,150.00) 300,000.00 300,000.00 2016A GO TAX ABATEMENT BOND 2,188,600.00 0.00 2,1 88,600.00 (2,101,500.00) (2,101,500.00) 0.00 0.00 2019A GO TAX INCREMENT REV BON 0.00 0.00 0.00 (136,500.00) (136,500.00) 358,300.00 358,300.00 2020A GO TAX INCREMENT REV BON 0.00 0.00 0.00 (246,000.00) (246,000.00) 120,100.00 120,100.00 TOTAL DEBT SERVICE 2,188,600.00 166,500.00 2,355,100.00 (3,086,260.00) (3,086,260.00) 778,400.00 778,400.00 EXCESS (DEFICIENCY) OF REV. OVER EXP. (93,110.00) (42,650.00) 87,100.00 221,800.00 (125,900.00) 47,240.00 FUND BALANCE, JANUARY 1 98,934.00 1,618,385.00 1,129,589.00. 67,731.00 359,893.00 3,274,532.00 FUND BALANCE, DECEMBER 31 5,824.00 1,575,735.00 1,216,689.00 289,531.00 233,993.00 3,321,772.00 Page 180 of 333 138 HAS. 1�MD 2021 Annual Budget Fund: G.O. Improvement Bonds Series 2010A Issuance: $ 1,555,000 -:; ws Maturity: February 1, 2021 Establishment: The bond was issued for $1,555,000 and matures on February 01, 2021. The bond was issued to fund the following construction projects: 2009 Reconstruction, 2010 Reconstruction, Bituminous Overlay and church addition road. Key Measures: Principal Remaining Interest Remaining Debt Levy Cash Balances Actual Actual Projected Projected 2018 2019 2020 2021 $ 370,000 $ 235,000 $ 90,000 $ $ 15,825 $ 7,323 $ 2,610 $ $ 105,940 $ 114,951 $ 69,941 $ $ 178,852 $ 174,438 $ 98,934 $ 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 2018 Debt Remaining 2019 2020 111111111Principal it Interest kllikho,,. 2021 200,000 180,000 160,000 140,000 120,000 100,000 80,000 60,000 40,000 20,000 Yearly Totals 2018 2019 2020 VIIVIVIWIUUUU! Interest Principal Staff Recommended Levy Cash Balances 2021 Page 181 of 333 139 2021 Annual Budget Company: 03042- 2010A GO IMP BONDS Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 03042 - 2010A GO IMP BONDS REVENUES: 4011 - CURRENT PROPERTY TAX (105,940.00) (115,000.00) (69,900.00) 0.00 TAXES (105,940.00) (115,000.00) (69,900.00) 0.00 4110 - SPECIAL ASSESSMENT PRINCIPAL 4111 - SPEC ASSESSMENT INTEREST 4112 - SA PENALTIES & INTEREST 4120 - SA PREPAY SPECIAL ASSESSMENT (18,412.03) (17,824.30) (8,400.00) (2,293.18) (1,313.84) (1,000.00) (6.76) (4.85) 0.00 (1,175.50) (440.81) 0.00 (21,887.47) (19,583.80) (9,400.00) 0.00 0.00 0.00 0.00 0.00 4833 - INTEREST (1,556.35) (1,753.10) 0.00 0.00 4834 - CHANGE IN FAIR MARKET VALUE 59.36 (3066.82) 0.00 0.00 MISCELLANEOUS (1,496.99) (4,819.92) 0.00 0.00 REVENUES (129,324.46) EXPENDITURES: 6810 - DEBT SERVICE PRINCIPAL 6850 - DEBT SERVICE INTEREST 6860 - FISCAL AGENT FEES 6890 - DEBT SERVICE - OTHER CHARGES DEBT SERVICE 135,000.00 11,742.50 960.83 0.00 47,703.33 (139,403.72) 135,000.00 8,502.50 500.00 0.00 144,002.50 (79,300.00) 145,000.00 6,815.00 500.00 0.00 152,315.00 0.00 90,000.00 2,610.00 500.00 0.00 93,110.00 EXPENDITURES 147,703.33 OTHER FINANCING: TRANSFERS IN OTHER FINANCING 144,002.50 152,315.00 93,110.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 03042 - 2010A GO IMP BONDS 18,378.87 4,598.78 73,015.00 93,110.00 Page 182 of 333 140 HAS. 1�MD 2021 Annual Budget Fund: G.O. Improvement Refunding Bonds, Series 2012A Issuance: $ 4,865,000 Maturity: February 1, 2025 Establishment: The bond was issued for $4,865,000 and matures on February 01, 2025. The bond was issued to Refund 2004A & 2004D 2004A was issued to fund the following construction projects: West Dean Lake, Vierling/CR 15 & Valley View, 2004D was issued to fund the following construction project: PW building construction. Key Measures: Actual Actual Projected Projected 2018 2019 2020 2021 Principal Remaining $ 3,305,000 $ 2,840,000 $ 2,385,000 $ 1,920,000 Interest Remaining $ 237,450 $ 175,400 $ 122,550 $ 78,900 Debt Levy $ 558,285 $ 538,020 $ 538,965 $ 544,950 Cancelled Debt Levy $ 558,285 $ 538,020 $ 538,965 $ 544,950 Staff Recommended Levy $ $ $ $ Building Internal Service Fund Transfer $ 300,000 $ 300,000 $ 300,000 $ 300,000 Cash Balances 1,651,826 $ 1,658,895 $ 1,618,385 $ 1,564,935 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 Debt Remaining 2018 2019 2020 uuulll Principal uuulu interest 2021 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 Yearly Totals 2018 2019 2020 1111111111MM Interest 11111111111111111111111111111111 Principal Building Internal Service Fund Transfer Cash Balances 2021 Page 183 of 333 141 2021 Annual Budget Company: 03043- 2012A GO REFUNDING BOND Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 03043 - 2012A GO REFUNDING BOND REVENUES: TAXES 4110 - SPECIAL ASSESSMENT PRINCIPAL 4111 - SPEC ASSESSMENT INTEREST 4112 - SA PENALTIES & INTEREST 4120 - SA PREPAY SPECIAL ASSESSMENT 0.00 0.00 0.00 0.00 (131,870.31) (133,166.05) (132,100.00) (130,800.00) (46,502.57) (40,079.26) (39,700.00) (35,700.00) (759.54) (205.82) 0.00 0.00 (446.38) (1,190.32) 0.00 0.00 (179,578.80) (174,641.45) (171,800.00) (166,500.00) 4833 - INTEREST (21,910.08) (29,580.09) 0.00 0.00 4834 - CHANGE IN FAIR MARKET VALUE 1,396.45 (28,831.36) 0.00 0.00 MISCELLANEOUS (20,513.63) (58411.45) 0.00 0.00 PROCEEDS FROM DEBT ISSUED 0.00 `' 0.00 0.00 0.00 REVENUES EXPENDITURES: 6810 - DEBT SERVICE PRINCIPAL 6850 - DEBT SERVICE INTEREST 6860 - FISCAL AGENT FEES DEBT SERVICE (200,092.43) (233,052.90) (171,800.00) (166,500.00) 455,000.00 465,000.00 455,000.00 465,000.00 71,250.00 62,050.00 52,850.00 43,650.00 960,83 900.00 500.00 500.00 527,210.83 527,950.00 508,350.00 509,150.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN OTHER FINANCING Total 03043 - 2012A GO REFUNDING`` BOND 527,210.83 527,950.00 508,350.00 509,150.00 (300,000.00) (300,000.00) (300,000.00) (300,000.00) (300,000.00) (300,000.00) (300,000.00) (300,000.00) 27,118.40 (5,102.90) 36,550.00 42,650.00 Page 184 of 333 142 2021 Annual Budget Fund: G.O. Tax Abatement Bonds, Series 2016A Issuance: $ 29,500,000 Maturity: February 1, 2036 Establishment: The bond was issued for $29,500,000 and matures on February 01, 2036. The bond was issued to fund the following construction projects: Community and Ice Arena Construction. Key Measures: Principal Remaining Interest Remaining Debt Levy Cancelled Debt Levy Staff Recommended Levy Cash Balances Actual Actual Projected 2018 2019 2020 $ 28,460,000 $ 27,365,000 $ 9,389,288 $ 8,378,081 Projected 2021 26,215,000 $ 25,010,000 7,423,000 $ 6,527,000 $ 2,240,260 $ 2,240,523 $ 2,237,898 $ 2,237,635 $ 298,000 $ 171,923 $ 119,000 $ 49,000 $ 1,942,260 $ 2,068,600 $ 2,118,898 $ 2,188,635 $ 1,132,889 40,000,000 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 2018 Debt Remaining 201 2020 IIIIIIIIPrincipal IIVVVIInterest 2021 131,106 $ 1,126,499 $ 1,213,599 2,500,000 2,000,000 1,500,000 1,000,000 500,000 Yearly Totals 2018 2019 2020 2021 Interest Principal Staff Recommended Levy Cash Balances Page 185 of 333 143 2021 Annual Budget Company: 03044- 2016A GO TAX ABATEMENT BOND Object Account 03044 - 2016A GO TAX ABATEMENT BOND REVENUES: 4011 - CURRENT PROPERTY TAX TAXES 4833 - INTEREST 4834 - CHANGE IN FAIR MARKET VALUE MISCELLANEOUS Actual 2018 (1,942,260.00) (1,942,260.00) (1,616.82) 163.23 (1,453.59) Actual 2019 Budget 2020 Requested Budget 2021 (2,068,600.00) (2,118,000.00) (2,188,600.00) (2,068,600.00) (2,118,000.00) (2,188,600.00) (483.53) (19,702.40) (20,185.93) 0.00 0.00 0.00 0.00 0.00 0.00 PROCEEDS FROM DEBT ISSUED 0.00 0.00 0.00 0.00 REVENUES EXPENDITURES: 6810 - DEBT SERVICE PRINCIPAL 6850 - DEBT SERVICE INTEREST 6860 - FISCAL AGENT FEES DEBT SERVICE (1,943,713.59) (2,088,785.93) (2,118,000.00) (2,188,600.00) 1,040,000.00 1,064,581.26 910.83 2,105,492.09 ,095,000.00 1,011,206.26 650.00 2,106,856.26 1,150,000.00 955,000.00 500.00 2,105,500.00 1,205,000.00 896,000.00 500.00 2,101,500.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN OTHER FINANCING 2,105,492.09 (7,575.77) (7,575.77) 2,106,856.26 2,105,500.00 2,101,500.00 (14,994.84) (14,994.84) 0.00 0.00 0.00 0.00 Total 03044 - 2016A GO TAX ABATEMENT BOND 154,202.73 3,075.49 (12,500.00) (87,100.00) Page 186 of 333 144 SHAK 1�MD 2021 Annual Budget Fund: G.O. Tax Increment Revenue Bonds, Series 2019A Issuance: $ 4,220,000 Maturity: February 1, 2036 Establishment: The bond was issued for $4,220,000 and matures on February 01, 2036. The bond was issued to fund the following construction projects: 12th Avenue Reconstruction and various public improvements within the Tax Increment Financing District No. 18 (Canterbury Commons). Key Measures: Principal Remaining Interest Remaining Cash Balances Actual Actual Projected Projected 2018 2019 2020 2021 $ - $ 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 Debt Remaining 2018 2019 2020 111111111Principal aor Interest 111100010 � I 2021 174,596 $ $ 4,220,000 $ 891,800 67,731 $ 289,531 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 2018 Yearly Totals 2019 2020 iIIIIIIIIIIIIIIIlIIIIIIIIIIIIIIIIIOPrincipal Interest Fund Transfer Cash Balances 2021 Page 187 of 333 145 2021 Annual Budget Company: 03045- 2019A GO TAX INCREMENT REV BON Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 03045 - 2019A GO TAX INCREMENT REV BON REVENUES: 4961 - PROCEEDS OF LONG-TERM DEBT PROCEEDS FROM DEBT ISSUED 0.00 (174,596.11) 0.00 0.00 0.00 (174,596.11) 0.00 0.00 REVENUES 0.00 (174,596.11) 0.00 0.00 EXPENDITURES: 6850 - DEBT SERVICE INTEREST 6860 - FISCAL AGENT FEES DEBT SERVICE 0.00 0.00 0.00 0.00 0.00 0.00 106,865.00 0.00 106,865.00 135,500.00 1,000.00 136,500.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN OTHER FINANCING 0.00 0.00 0.00 0.00 106,865.00 136,500.00 0.00 0.00 (358,300.00) 000 0.00 (358,300.00) Total 03045 - 2019A GO TAX INCREMENT REV BO 0.00 (174,596.11) 106,865.00 (221,800.00) Page 188 of 333 146 SHAK 2021 Annual Budget Fund: G.O. Tax Increment Revenue Bonds, Series 2020A Issuance: $ 8,165,000 Maturity: February 1, 2037 Establishment: The bond was issued for $8,165,000 and matures on February 01, 2037. The bond was issued to fund the following construction projects: Unbridled Reconstruction and various public improvements within the Tax Increment Financing District No. 18 (Canterbury Commons). Key Measures: Principal Remaining Interest Remaining Cash Balances Actual Actual Projected Projected 2018 2019 2020 2021 $ - $ 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 Debt Remaining 2018 2019 Y rib 2020 uuuu1Principal uuuuiInterest 111 0 2021 8,165,000 $ 8,165,000 2,064,793 $ 1,819,750 $ 359,893 $ 233,950 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 Yearly Totals 2020 11111111111111111111111111111111 Principal Interest Fund Transfer Cash Balances 2021 Page 189 of 333 147 2021 Annual Budget Company: 03046- 2020A GO TAX INCREMENT REV BON Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 03046 - 2020A GO TAX INCREMENT REV BON REVENUES: 4961 - PROCEEDS OF LONG-TERM DEBT 0.00 0.00 0.00 0.00 PROCEEDS FROM DEBT ISSUED 0.00 0.00 0.00 0.00 REVENUES EXPENDITURES: 6850 - DEBT SERVICE INTEREST 6860 - FISCAL AGENT FEES DEBT SERVICE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 245,000.00 1,000.00 246,000.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN OTHER FINANCING 0.00 0.00 0.00 0.00 0.00 246,000.00 0.00 0.00 000 0.00 (120,100.00) (120,100.00) Total 03046 - 2020A GO TAX INCREMENT REV BO 0.00 0.00 0.00 125,900.00 Page 190 of 333 148 CAPITAL PROJECT FUNDS Capital Project Funds are established to account for the construction of major capital facilities. Projects resources are a combination of several revenue sources such as bond proceeds, inter -fund transfers, intergovernmental revenue, grants, etc. These funds provide the means for administrators to ensure that designated revenues are appropriately utilized. Page 191 of 333 2021 Annual Budget CAPITAL PROJECT FUND SUMMARY 149 TAXES SPECIAL ASSESSMENTS LICENSES AND PERMITS INTERGOVERNMENTAL FINES AND FORFEITURES MISCELLANEOUS TOTAL REVENUES CONSERVATION AND NATURAL RESOURCES CAPITAL OUTLAY TOTAL EXPENDITURES TRANSFERS IN BOND PROCEEDS TRANSFERS OUT TOTAL OTHER FINANCING PARK DEVELOPMENT 0.00 0.00 1,200,000.00 420,000.00 0.00 249,069.00 1,869,069.00 0.00 (7,454,000.00) (7,454,000.00) 1,805,000.00 0.00 0.00 1,805,000.00 CAPITAL IMPROVEMENT FUND 700,000.00 676,079.00 900,000.00 2,854,000.00 0.00 149,994.00 5,280,073.00 0.00 (14,706,000.00) (14,706,000.00) 785,930.00 3,917,000.00 (1,002,000.00) 3,700,930.00 TREE REPLACEMENT 0.00 0.00 0.00 0.00 100,000.00 1,000.00 101,000.00 (50,000.00) 0.00 (50,000.00) 0.00 0.00 (150,000.00) (150,000.00) Total 700,000.00 676,079.00 2,100,000.00 3,274,000.00 100,000.00 400,063.00 7,250,142.00 (50,000.00) (22,160,000.00) (22,210,000.00) 2,590,930.00 3,917,000.00 (1,152,000.00) 5,355,930.00 EXCESS (DEFICIENCY) OF REV. OVER EXP. (3,779,931.00) (5,724,997.00) (99,000.00) (9,603,928.00) FUND BALANCE, JANUARY 1 3,906,866.00 1,499,448.00 242,144.00 5,648,458.00 FUND BALANCE, DECEMBER 31 126,935.00 (4,225,549.00) 143,144.00 (3,955,470.00) Page 192 of 333 Fund: Park Development Fund SHAKOPEE 150 2021 Annual Budget Description of Services: The Park Development Fund provides for the acquisition and improvements for all City Parks. The Planning & Development Division provides community outreach and initial designs while Public Works handles construction and documents and execution while the Parks & Recreation Department handles programming of parks. Budget: Expenditures by Category Supplies and Services Miscellaneous Capital Outlay Totals Dedicated Revenues Actual Actual Budget Budget 2018 2019 2020 2021 60,009 1,061,676 130,583 23,894 (3,163) 4,917,000 7,454,000 $ 83,903 $ 1,189,096 $ 4,917,000 $ 7,454,000 $ 1,799,229 $ 1,567,944 $ 1,408,000 $ 1,869,069 $2,000,000 $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- Expenditures by Category and Dedicated Revenue Budget 2020 Budget 2021 uuauuuuuum Miscellaneous IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Supplies and Services Dedicated Revenues Key Measures: Number of Projects Park Dedication Collected Number of Park Facilities Actual Actual Projected Projected 2018 2019 2020 2021 1 1 1 9 1,755,036 1,255,118 1,000,000 1,200,000 35 37 38 42 Page 193 of 333 151 Budget Impact: The city council approved a Park Recreation and Trails Master Plan this year that sets the stage for future park improvements and development. This includes a new effort on public outreach. Staff uses large informational signs, door hangers, post cards and surveys to gather input on park facilities. This led to plans for a number of park improvements including Jennifer Lane, a local neighborhood park that will include a new playground, benches, landscaping and bankshot (a modern version of horse.) Construction will begin in 2021. Stagecoach Park was planned and is under construction. This large stand of heritage oak trees will be preserved and enhanced with native plantings, benches and lawn area to serve the new subdivision. The new Xcel Energy Mountain Bike Course will begin construction in early 2021. The three mile course will provide several challenging paths. A master plan is underway for the first park in Windermere that will be adjacent to the BHS development. Public outreach will occur over the winter. Scenic Heights Park, an existing older city park, had a large amount of community engagement including a socially distanced neighborhood meeting at the park. This park is being reimagined as a community park that will include a new larger playground attraction and other amenities. Work should begin in 2021 with the playground replacement. Holmes Park received a new playground in 2020, Timbertrails will receive a new playground in 2021 that will include new climbing features. Ridge Creek, the largest new park in the system, went out to bid, and could begin construction over the winter. This area consists of more than 40 acres of wetlands and nature area and includes the outlet channel for Prior Lake. The current configuration is a ninety -degree bend that has caused flooding and is not very natural. In cooperation with Lennar Homes, who donated the land and more than $500,000 towards the park development, the channel area is now buffered with natural appearing retention ponds that are already home to significant wildlife. The concept plans for the new park call for a pedestrian boardwalk through a natural wetland area, pond overlooks to observe the diverse species of birds, a paved bike trail along the current outlet alignment and a new meandering outlet with sediment ponding with a natural appearance. This park will link to other trails and create a major trail connection for the city including a trailhead. The city also acquired more than 12 acres along the Minnesota River including the historic Schroeder House. This site was the original home to the Shakopee Brick Yard and today includes a large marina with access to the river. The site will be developed over the next several years and will include the restoration of the historic home. Parks have proven to be critical during COVID and we have seen larger numbers out on the trails. The Upper Valley Drainage Trail was renamed the Vierling Greenway and is now in the planning stages for new signage and amenities along the three mile trail. The city is also implementing a new trail wayfinding system for trails throughout the area. Capital Improvement Program: The City prepares a five year capital improvement program (CIP). A separate CIP document was approved by Council on September 15, 2020. The CIP book provides a summary of each project location, description and source and use of funds. The CIP book also provides a cashflow for the fund. Page 194 of 333 152 2021 Annual Budget Company: 04020- PARK DEVELOPMENT Object Account 04020 - PARK DEVELOPMENT REVENUES: 4011 - CURRENT PROPERTY TAX TAXES 4295 - PARK DEDICATION FEE LICENSES AND PERMITS 4410 - FEDERAL GRANTS 4450 - STATE GRANTS & AIDS INTERGOVERNMENTAL 4810 - CONCESSION STANDS CHARGES FOR SERVICES 4833 - INTEREST 4834 - CHANGE IN FAIR MARKET VALUE 4845 - CONTRIBUTIONS 4850 - MISCELLANEOUS MISCELLANEOUS Actual 2018 0.00 0.00 (1,755,036.29) (1,755,036.29) 0.00 0.00 0.00 (1,817.00) (1,817.00) (31,535.51)' 12,292.60 (23,133..12) 0.00 (42,376.03) Actual 2019 0.00 0.00 (1,255,118.00) (1,255,118.00) 0.00 (150,000.00) (150,000.00) (9,982.25) (9,982.25) (72,611.07) (56,763,25) (23,133.12) (336.40) (152,843.84) Budget 2020 (200,000.00) (200,000.00) (600,000.00) (600,000.00) (320,000.00) 0.00 (320,000.00) 0.00 0.00 (20,000.00) 0.00 (223,000.00) (45,000.00) (288,000.00) Requested Budget 2021 0.00 0.00 (1,200,000.00) (1,200,000.00) 0.00 (420,000.00) (420,000.00) 0.00 0.00 (39,069.00) 0.00 (210,000.00) 0.00 (249,069.00) PROCEEDS FROM DEBT ISSUED 0.00 0.00 0.00 0.00 CAPITAL CONTRIBUTIONS 0.00 0.00 0.00 0.00 REVENUES EXPENDITURES: 6202 - OPERATING SUPPLIES 6310 - ATTORNEY 6312 - ENGINEERING/DESIGN CONSULTANT 6318 - FILING FEES 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6336 - PRINTING/PUBLISHING 6362 - ELECTRIC 6364 - WATER 6365 - GAS 6366 - SEWER 6368 - STORM SUPPLIES AND SERVICES 6610 - AWARDS & DAMAGES 6620 - PROPERTY TAX/SPECIAL ASSESS MISCELLANEOUS EXPENSE 6710 - LAND 6760 - IMPROVEMENTS 6765 - IMPROVEMENTS/INFRASTRUCTURE CAPITAL OUTLAY (1,799,229.32) (1,567,944.09) (1,408,000.00) (1,869,069.00) 0.00 0.00 2,124.08 0.00 57,885.29 0.00 0.00 0.00 0.00 0.00 0.00 0.00 60,009.37 0.00 0.00 0.00 6,027.15 0.00 0.00 195,523.80 0.00 0.00 0.00 0.00 0.00 859,566.25 0.00 0.00 8.10 0.00 0.00 0.00 0.00 0.00 467.47 0.00 0.00 39.19 0.00 0.00 0.00 0.00 0.00 35.98 0.00 0.00 8.22 0.00 0.00 1,061,676.16 0.00 0.00 0.00 127,662.50 0.00 0.00 0.00 2,920.00 0.00 0.00 0.00 130,582.50 0.00 0.00 1,845.95 0.00 22,048.18 Page 195 of 3333,894.13 (3,162.57) 0.00 0.00 0.00 4,917,000.00 7,454,000.00 0.00 0.00 0.00 (3,162.57) 4,917,000.00 7,454,000.00 153 Object Account 2021 Annual Budget Company: 04020- PARK DEVELOPMENT Actual 2018 Actual 2019 Budget 2020 Requested Budget 2021 DEBT SERVICE 0.00 0.00 0.00 0.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN TRANSERS OUT GAIN/LOSS ON DISPOSAL OF ASSET OTHER FINANCING 83,903.50 1,189,096.09 4,917,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (1,152,000.00) 0.00 0.00 (1,152,000.00) 7,454,000.00 (1,805,000.00) 0.00 0.00 (1,805,000.00) Total 04020 - PARK DEVELOPMENT (1,715,325.82) (378,848.00) 2,357,000.00 3,779,931.00 Page 196 of 333 Fund: Capital Improvement Fund SHAKOPEE 154 2021 Annual Budget Description of Services: The Capital Improvement Fund is for various infrastructure projects in the City. These services are overseen by the Public Works Director/City Engineer with the help of other staff as required. Budget: Expenditures by Category Supplies and Services Miscellaneous Capital Outlay Totals Dedicated Revenues Actual 2018 523,144 4,519,798 Actual 2019 383,810 139,321 3,336,980 Budget 2020 15,509,000 Budget 2021 14,706,000 $ 5,042,942 $ 3,860,111 $ 15,509,000 $ 14,706,000 $ 2,640,294 $ 3,207,507 $ 10,606,800 $ 5,280,073 $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- Actual 2018 Expenditures by Category and Dedicated Revenue Actual 2019 Budget 2020 Budget 2021 uuuuuuuuuuuuuuuuuu Capital Outlay 11111111111111111111111 Miscellaneous uuuuuuuuuuuuuuuuuu Supplies and Services Dedicated Revenues Key Measures: Number of Projects Total Overlay Projects Total Reconstruction Projects Actual 2018 5 1,236,209 3,300,120 Actual 2019 6 2,005,000 4,194,000 Projected 2020 7 1,726,000 3,462,000 Projected 2021 9 2,700,000 1,866,000 Page 197 of 333 155 Budget Impact: Strategic long-term planning results in a viable, sustainable infrastructure. The five-year capital improvement plan is the workhorse for this planning. Under the plan, projects are developed, planned and initiated. Why is this important? Without it, the city's infrastructure would begin to fail beyond a point of no return, which could basically bankrupt a city. New to the city that was developed in 2020 is a DRAFT long-term 15-year that will help long-term financial planning. In 2020, the city milled and overlaid 5.9 miles of streets, reconstructed 2.67 miles of streets, constructed 1.0 miles of new public roadway (Unbridled Avenue), rehabilitated 1.8 miles of streets and constructed 2.3 miles of new trail. 2021 will be another busy year with the continued redevelopment of Canterbury Commons, including reconstruction of the final perimeter road on the west side (County Road 83). Additionally, another notable project includes the extension of public water and sanitary sewer to the Maras Street - Hansen Avenue area in the northeast area of the city. Similar mill and overlay, reconstruction and rehabilitation projects are proposed and other sanitary sewer, storm sewer and trail, alley and park projects are slated for the upcoming year. The City has a well-rounded and skilled staff in place to deliver many of these projects internally, while relying on outside consultants as needed. If you see a roadway with potholes, you can call public works and may find that rehabbing that roadway is in our long term strategic plan. If not, we need to get it in there. Capital Improvement Program: The City prepares a five year capital improvement program (CIP). A separate CIP document was approved by Council on September 15, 2020. The CIP book provides a summary of each project location, description and source and use of funds. The CIP book also provides a cashflow for the fund. Page 198 of 333 156 2021 Annual Budget Company: 04021- CAPITAL IMPROVEMENT FUND Object Account Actual Actual Budget 2018 2019 2020 04021 - CAPITAL IMPROVEMENT FUND REVENUES: 4011 - CURRENT PROPERTY TAX (200,000.00) (200,000.00) TAXES (200,000.00) (200,000.00) 4110 - SPECIAL ASSESSMENT PRINCIPAL (362,871.38) (370,392.57) 4111- SPEC ASSESSMENT INTEREST (132,956.80) (118,933.76) 4112 - SA PENALTIES & INTEREST (374.05) (2,485.80) 4120 - SA PREPAY (225,694.28) (142,823.09) SPECIAL ASSESSMENT (721,896.51) (634,635.22) 4204 - UTILITY FRANCHISE FEE (895,129.83) (855,248.80) LICENSES AND PERMITS (895,129.83) (855248.80) 4410 - FEDERAL GRANTS 0.00 0.00 4461 - STATE AID - CONSTRUCTION (730,539.96) (1,302,154.19) 4480 - OTHER GRANTS/AIDS 0.00 0.00 INTERGOVERNMENTAL (730,539.96) (1,302,154.19) 4705 - ELECTRIC (SPUC) 0.00 CHARGES FOR SERVICES 0.00 0.00 0.00 (700,000.00) (700,000.00) (381,800.00) 0.00 0.00 0.00 (381,800.00) (900,000.00) (900,000.00) 0.00 (1,365,000.00) 0.00 (1,365,000.00) 0.00 0.00 Requested Budget 2021 (700,000.00) (700,000.00) (381,756.00) 0.00 0.00 (294,323.00) (676,079.00) (900,000.00) (900,000.00) (1,354,000.00) (1,500,000.00) 0.00 (2,854,000.00) 0.00 0.00 FINES & FORFEITS 0.00 4833 - INTEREST 4834 - CHANGE IN FAIR MARKET VALUE 4845 - CONTRIBUTIONS 4850 - MISCELLANEOUS MISCELLANEOUS REVENUES EXPENDITURES: 6310 - ATTORNEY 6312 - ENGINEERING/DESIGN CONSULTANT 6318 - FILING FEES 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6336 - PRINTING/PUBLISHING SUPPLIES AND SERVICES 6615 - EASEMENTS MISCELLANEOUS EXPENSE 6710 - LAND 6760 - IMPROVEMENTS 6765 - IMPROVEMENTS/INFRASTRUCTURE CAPITAL OUTLAY (92,852.22) 844.98 0.00 (720.00) (92,727.24) 0.00 (116,417.18) (91,358.13) 0.00 (7,693.59) (215,468.90) 0.00 (30,000.00) 0.00 (7,230,000.00) 0.00 (7,260,000.00) 0.00 (14,994.00) 0.00 (135,000.00) 0.00 (149,994.00) (2,640,293.54) (3,207,507.11) (10,606,800.00) (5,280,073.00) 805.50 17,384.50 511,533.12 286,497.84 490.00 400.00 10,315.82 79,461.65 0.00 0.00 0.00 65.90 523,144.44 383,809.89 0.00 139,320.55 0.00 139,320.55 400.65 0.00 2,799,177.14 3,274,134.87 1,720,220.16 62,845.09 4,519,797.95 3,336,979.96 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 15,509,000.00 0.00 15,509,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 14,706,000.00 0.00 14,706,000.00 DEBT SERVICE Page 199 of 333 0.00 0.00 0.00 0.00 2021 Annual Budget Company: 04021- CAPITAL IMPROVEMENT FUND Object Account 157 Actual Actual Budget Requested 2018 2019 2020 Budget 2021 EXPENDITURES OTHER FINANCING: TRANSFERS IN TRANSERS OUT PROCEEDS FROM DEBT ISSUED 5,042,942.39 3,860,110.40 15,509,000.00 14,706,000.00 (2,233,651.40) 0.00 0.00 0.00 (406,000.00) (785,930.00) 0.00 250,000.00 1,002,000.00 0.00 (2,108,000.00) (3,917,000.00) OTHER FINANCING (2,233,651.40) 0.00 (2,264,000.00) (3,700,930.00) Total 04021- CAPITAL IMPROVEMENT FUND 168,997.45 652,603.29 2,638,200.00 5,724,997.00 Page 200 of 333 Fund: Tree Replacement Fund SHAKOPEE 158 2021 Annual Budget Description of Services: The Tree Replacement fund accounts for tree replacement along major corridors throughout the City. Trees provide beautification, shade and water quality and quantity benefits. Budget: Expenditures by Category Supplies and Services Totals Dedicated Revenues Transfers (In)/Out Actual Actual Budget Budget 2018 2019 2020 2021 53,154 38,760 100,000 50,000 $ 53,154 $ 62,926 $ 82,764 $ 38,760 $ 100,000 $ 50,000 $ 24,112 $ 151,000 $ 101,000 $ $ 72,000 $ 150,000 $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $- Actual 2018 Expenditures by Category and Dedicated Revenue Actual 2019t Budget 2020 Budget 2021 uuuuuuuuuuuuuuuuuu Supplies and Services Dedicated Revenues Key Measures: # Trees Replaced Actual Actual Projected Projected 2018 2019 2020 2021 264 248 161 175 Capital Improvement Program: The City prepares a five year capital improvement program (CIP). A separate CIP document was approved by Council on September 15, 2020. The CIP book provides a summary of each project location, description and source and use of funds. The CIP book also provides a cashflow for the fund. Page 201 of 333 159 2021 Annual Budget Company: 04400- TREE REPLACEMENT Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 04400 - TREE REPLACEMENT REVENUES: 4450 - STATE GRANTS & AIDS (5,528.00) (13,355.00) 0.00 0.00 INTERGOVERNMENTAL (5,528.00) (13,355.00) 0.00 0.00 4683 - NATURAL RESOURCE PLANTINGS CHARGES FOR SERVICES 4821 - FINES & FORFEITS FINES & FORFEITS (2,384.00) (2,771.00) 0.00 0.00 (2,384.00) (2,771.00) 0.00 0.00 (50,000.00) 0.00 (150,000.00) (100,000.00) (50,000.00) 0.00 (150,000.00) (100,000.00) 4833 - INTEREST (4,508.54) (4,176.93) (1,000.00) (1,000.00) 4834 - CHANGE IN FAIR MARKET VALUE (505.27) (3,808.79) 0.00 0.00 MISCELLANEOUS (5,013.81) (7,985.72) (1,000.00) (1,000.00) REVENUES (62,925.81) (24,111.72) (151,000.00) (101,000.00) EXPENDITURES: 6202 - OPERATING SUPPLIES 6215 - MATERIALS SUPPLIES AND SERVICES 262.98 52,891.21, 53,154.19 0.00 0.00 38,760.00 100,000.00 38,760.00 100,000.00 0.00 50,000.00 50,000.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN TRANSERS OUT OTHER FINANCING Total 04400 - TREE REPLACEMENT 53,154.19 0.00 82,764.46 82,764.46 72,992.84 38,760.00 100,000.00 0.00 0.00 0.00 72,000.00 0.00 72,000.00 50,000.00 0.00 150,000.00 150,000.00 14,648.28 21,000.00 99,000.00 Page 202 of 333 160 BLANK Page 203 of 333 161 ENTERPRISE FUNDS The Enterprise Funds are maintained to account for the operation of the sanitary sewer, storm drainage systems and refuse. Since the operation of these systems is financed by user charges and are self-supporting, they are accounted for in a manner similar to private business. The Storm Drainage Fund was established by Ordinance 176 in 1985. The intent of the City Council is to have a cash balance to provide for six to twelve months operating costs, annual debt service requirements and at least ten percent of accumulated depreciation to provide for capital outlay, The City reviews fees annually to determine appropriate revenue levels. Page 204 of 333 162 BLANK Page 205 of 333 2021 Annual Budget ENTERPRISE FUNDS 163 REVENUES: OPERATING REVENUES EXPENSES: OPERATING EXPENSES DEPRECIATION OPERATING INCOME (LOSS) NON -OPERATING INCOME NON -OPERATING EXPENSES SEWER FUND SURFACE WATER FUND REFUSE FUND TOTAL $4,397,252 $1,324,600 $135,000 $5,856,852 3,365,861 1,063,600 0 4,429,461 0 0 117,000 117,000 1,031,391 261,000 18,000 1,310,391 149,800 (7,611,000) NET INCOME (LOSS) BEFORE TRANSFERS (6,429,809) 328,100 (500) 477,400 ,718,200) (4,300) (9,333,500) (1,129,100) 13,200 (7,545,709) CAPITAL CONTRIBUTION 0 3,000 0 3,000 TRANSFERS IN 1,051,000 0 0 1,051,000 TRANSFERS OUT (165,000) (2,036,000) 0 (2,201,000) NET INCOME (LOSS) (5,543,809) (3,162,100) 13,200 (8,692,709) Page 206 of 333 Fund: Sewer Fund SHAKOYEE 164 2021 Annual Budget Description of Services: Activity in this fund reflects the operations of the Municipal Sanitary Sewer System. This includes repair and maintain current sewer lines, manhole rehabilitation/replacement, repairing lines, GIS/GPS hardware. Budget: Expenditures by Category Personnel Supplies and Services Capital Outlay Depreciation Totals Dedicated Revenues Cash Balances Actual Actual Budget Budget 2018 2019 2020 2021 $ 320,925 $ 336,540 $ 390,200 $ 423,400 2,828,073 2,962,913 3,048,450 2,942,461 9,648 42,407 1,424,000 7,611,000 843,515 874,611 $ 4,002,161 $ 4,216,471 $ 4,862,650 $ 10,976,861 $ 5,432,319 $ 6,241,351 $ 4,391,600 $ 4,547,052 $ 8,505,236 $ 8,227,011 $ 7,850,961 $ 2,307,152 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- Actual 2018 Expenditures by Category and Dedicated Revenue ornernMall Actual 2019 Budget 2020 Budget 2021 uuuuuuuuuuuuuuuuuu Capital Outlay IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Supplies and Services 111111111111111111111111111111111111 Personnel Depreciation Dedicated Revenues Key Measures: Number of Employees (FTEs) Manholes Repaired Jetted (LF) Miles of Sewer # of Lift Stations MCES Treatment Cost (% of budget) Actual Actual Projected Projected 2018 2019 2020 2021 3.5 3.5 3.5 3.5 0 28 12 20 283,842 269,113 272,739 230,000 136.8 140.7 142.07 145.22 2 2 2 3 0.62 .61 .56 .55 Page 207 of 333 165 Budget Impact: Nothing goes more unnoticed than what happens behind the scenes to keep the sewer flowing when you flush your toilet in the morning. The city's sanitary sewer system consists of over 140.7 miles of underground pipe. Most of the sewer system is gravity, flowing downhill towards the Minnesota River where the city has a pumping station. The sewer is then pumped east toward the Metropolitan Council Environmental Service's (MCES) Blue Lake Wastewater Treatment Plant, located in the northeast of the city. Of Shakopee's approximate $5 million sanitary sewer budget, approximately $2.7 million goes directly to MCES for payment of the regional treatment fees. Pipes often become clogged with grease buildup and debris that shouldn't have been flushed down the toilet. City crews systematically clean the sewer conveyance system to minimize blockages and backups, and crews perform other general inspections to ensure all is flowing clean and unrestricted. Additionally, the pumping station is monitored 24-7 by a telemetry system that alarms city crews with any issues. In 2021, the city plans to improve its telemetry system to better safeguard against potential blockage, rehabilitate L16 and add another lift station to the Maras -Hansen area in the northeast part of Shakopee. Remember: Help keep the sewer flowing; do not flush foreign substances/items'down the toilet! Organization Chart: City Administrator -- Public Works Public Works y Foreman Maintenance Utilit Director/Engineer Superintendent Operator Capital Improvement , -.,,dam: 1 The City prepares a five year capital improvement program (CIP). A separate CIP document was approved by Council on September 15, 2020. The CIP book provides a summary of each project location, description and source and use of funds. The CIP book also provides a cashflow for the fund. Page 208 of 333 2021 Annual Budget Company: 07100- SEWER FUND 166 Object Account 07100 - SEWER FUND REVENUES: 4110 - SPECIAL ASSESSMENT PRINCIPAL 4111 - SPEC ASSESSMENT INTEREST 4112 - SA PENALTIES & INTEREST 4120 - SA PREPAY SPECIAL ASSESSMENT 4482 - COUNTY GRANTS/AIDS INTERGOVERNMENTAL 4721 - SEWER CHARGES 4723 - METRO SAC CHARGES 4725 - CITY SAC CHARGES 4735 - TRUNK CHARGE - SANITARY CHARGES FOR SERVICES Actual Actual 2018 2019 (27,260.69) (13,526.07) (683.80) (15,817.07) (57,287.63) (6,000.00) (6,000.00) (3,502,018.93) (8,324.75) (164,755.68) (144,218.88) (3,819,318.24) (24,012.99) (10,156.60) (113.72) (19,339.46) (53,622.77) 0.00 0.00 (3,676,901.15) (25,13 8.20) (511,275.00) (201,809.66) (4,415,124.01) Budget 2020 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (3,976,900.00) (5,000.00) (150,000.00) (100,000.00) (4,231,900.00) Requested Budget 2021 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (3,880,414.00) (25,138.00) (25,000.00) 0.00 (3,930,552.00) FINES & FORFEITS 4833 - INTEREST 4834 - CHANGE IN FAIR MARKET VALUE 4530 - ANTENNA RENTAL 4678 - PUBLIC WORKS RENTAL 4850 - MISCELLANEOUS MISCELLANEOUS 4971 - CAPITAL CONTRIBUTIONS CAPITAL CONTRIBUTIONS REVENUES EXPENDITURES: 6002 - WAGES 6005 - OVERTIME -FT 6015 - WAGES - PART TIME/TEMP 6017 - OVERTIME -PART TIME/TEMP WAGES 6122 - PERA 6124 - FICA 6135 - HEALTH 6139 - POST EMPLOYMENT HEALTH PLAN 6140 - LIFE/LTD 6145 - DENTAL 6170 - WORKERS COMPENSATION 6180 - COMPENSATED ABSENCES 6185 - OPEB 6186 - PENSION EXPENSE BENEFITS (132,185.06) 6,446.93 0.00 0,00 (7,469.24) (133,207.37) (1416,505.88) (1,416,505.88) 0.00 (168,160.52) (143,040.17) (2,520.00) 0.00 (6,402.20) (320,122.89) (1,452,481.08) (1,452,481.08) 0.00 0.00 (154,400.00) (149,800.00) 0.00 0.00 0.00 0.00 0.00 0.00 (5,300.00) (466,700.00) (159,700.00) (616,500.00) 0.00 0.00 0.00 0.00 (5,432,319.12) (6,241,350.75) (4,391,600.00) (4,547,052.00) 243,452.42 241,043.17 271,700.00 288,300.00 4,066.79 7,822.56 6,000.00 6,000.00 5,442.20 5,748.09 17,800.00 17,000.00 62.06 0.00 0.00 0.00 253,023.47 254,613.82 295,500.00 311,300.00 18,565.26 18,686.43 20,700.00 23,200.00 17,688.97 17,897.66 22,400.00 18,800.00 33,175.62 33,405.05 32,600.00 44,400.00 2,340.30 1,406.85 1,300.00 1,300.00 694.31 663.91 600.00 600.00 1,465.92 1,326.96 1,500.00 1,600.00 10,263.91 10,596.66 12,100.00 18,600.00 1,367.86 (1,397.82) 3,500.00 3,600.00 5,904.00 2,455.00 0.00 0.00 (23,565.00) (3,115.00) 0.00 0.00 67,901.15 81,925.70 94,700.00 112,100.00 Page 209 of 333 2021 Annual Budget Company: 07100- SEWER FUND Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 167 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6210 - OFFICE SUPPLIES 6212 - UNIFORMS/CLOTHING 6213 - FOOD 6215 - MATERIALS 6222 - MOTOR FUELS & LUBRICANTS 6240 - EQUIPMENT MAINT SUPPLIES 6310 - ATTORNEY 6312 - ENGINEERING/DESIGN CONSULTANT 6315 - BUILDING MAINT. 6316 - EQUIPMENT MAINTENANCE 6327 - OTHER PROF SERVICES 6334 - TELEPHONE 6336 - PRINTING/PUBLISHING 6339 - COMPUTER ACCESS 6351 - INSURANCE PREMIUM (IS FUND) 6362 - ELECTRIC 6364 - WATER 6366 - SEWER 6369 - CURRENT USE CHARGES 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6430 - BUILDING RENT (1S FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES 6502 - DEPRECIATION EXPENSE DEPRECIATION 320,924.62 336,539.52 390,200.00 423,400.00 18,263.73 22,286.94 24,000.00 24,000.00 1,054.26 128.43 1,100.00 1,100.00 4,137.87 4,472.85 5,000.00 5,000.00 0.00 475.87 350.00 350.00 1,232.30 709.25 3,000.00 3,000.00 6,440.76 7,728.34 8,000.00 8,000.00 2,648.56 5,754.34 6,000.00 6,000.00 0.00 0.00 1,000.00 1,000.00 99,889.10 54,545.81 20,000.00 20,000.00 61.00 328.00 0.00 0.00 15,235.51 5,911.78 12,000.00 12,000.00 46,316.47 171,506.01 110,000.00 110,000.00 1,368.67 1,210.67 1,700.00 1,700.00 697.55 759.65 1,000.00 1,000.00 398.67 442.61 500.00 500.00 59,580.00 50,600.00 50,100.00 49,100.00 22,473.86 24,346.90 26,000.00 26,000.00 65.59 95.69 500.00 500.00 16,669.09 36.63 0.00 0.00 2498,302.44 2,578,751.28 2,738,100.00 2,633,011.00 2,277.34 2,943.76 3,700.00 3,700.00 7,200.00 7,599.96 9,200.00 9,700.00 18,999.96 18,999.96 23,000.00 21,600.00 4,410.00 2,548.25 3,500.00 4,500.00 0.00 268.06 0.00 0.00 247.50 349.00 500.00 500.00 102.57 113.36 200.00 200.00 2,828,072.80 2,962,913.40 3,048,450.00 2,942,461.00 843,514.98 874,611.05 0.00 0.00 843,514.98 874,611.05 0.00 0.00 MISCELLANEOUS EXPENSE 6740 - EQUIPMENT 6760 - IMPROVEMENTS 6765 - IMPROVEMENTS/INFRASTRUCTURE CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 19,792.00 1,424,000.00 7,61 1,000.00 9,648.00 22,615.00 0.00 0.00 9,648.00 42,407.00 1,424,000.00 7,611,000.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN TRANSERS OUT GAIN/LOSS ON DISPOSAL OF ASSET OTHER FINANCING 4,002,160.40 4,216,470.97 4,862,650.00 10,976,861.00 (3,451.00) 0.00 (290,000.00) (1,051,000.00) 311,480.00 125,000.00 195,000.00 165,000.00 0.00 (18,000.00) 0.00 0.00 308,029.00 107,000.00 (95,000.00) (886,000.00) Total 07100 - SEWER FUND Page 2100f,An,129.72) (1,917,879.78) 376,050.00 5,543,809.00 Fund: Surface Water Fund SHAKOPEE 168 2021 Annual Budget Description of Services: The Public Works Department operates and maintains the surface water system for the City of Shakopee which includes 140 miles of storm sewer and 224 ponds. Participate in stormwater and erosion control projects, implement of the City's Surface Water Management Plan and manage the City's MS4 program. Budget: Expenditures by Category Personnel Supplies and Services Miscellaneous Capital Outlay Depreciation Totals Dedicated Revenues Cash Balances Actual Actual Budget Budget 2018 2019 2020 2021 $ 531,984 318,570 9,225 851,442 $ 1,711,221 $ 4,033,973 $ 5,782,120 $ 1,842,784 $ 1,655,700 $12,361,761, $ 588,147 $ 625,200 $ 638,800 322,588 423,200 424,800 992 - 9,900 2,119,500 1,718,200 885,284 $ 1,806,911 $ 3,167,900 $ 2,781,800 $ 13,029,404 $ 10,273,288 $ 7,111,188 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- Actual 2018 Expenditures by Category and Dedicated Revenue Actua12019 Budget 2020 Budget 2021 111111111111111111111111111111111111 Capital Outlay Illlllllllllllllllllllf Miscellaneous VVVVVVVVVVVVVVVVVV Supplies and Services uuuuuuuuuuuuuuuuuu Personnel Depreciation Dedicated Revenues Key Measures: Number of Employees (FTEs) Sweeping Annual Cost Catch Basins Repaired Ponds Inspected Number of Ponds (Public & Private) Acres of Wetlands Actual Actual Projected Projected 2018 2019 2020 2021 3.3 3.3 3.3 3.3 13 7, 862 180,905 140,000 140,000 53 50 240 75 63 64 65 65 221 224 230 230 563 570 570 570 Page 211 of 333 169 Budget Impact: When it rains, water flows downhill and sometimes it floods. Or your pond is green and not as clear and pristine as a lake. Surface water can be challenging to manage, especially with the many unfunded mandates of the Clean Water and Wetland Conservation Acts and the many overlapping jurisdictional authorities from three different watershed districts within the city, Minnesota Board of Water and Soils Resources, Army Corps of Engineers, Minnesota Department of Natural Resources, Minnesota Pollution Control Agency (MPCA), Scott County and the Minnesota Department of Transportation. The city obtains a permit through the MPCA's National Pollution Discharge and Elimination System to discharge water from the city into downstream water bodies (e.g., the Minnesota River). The permit requires the city to establish a comprehensive storm water management program that includes education and outreach, public participation and involvement, illicit discharge detection and elimination, construction site runoff control, post -construction management, and pollution prevention/good housekeeping. This permit was updated by the MPCA and will be issued in November of 2020. The city will have 150 days to make updates to official controls to meet any new requirements as a result of the new permit. In 2018, the City Council and EDA approved an interfund loan to provide financing for the fIF District #20, which is the redevelopment of the old city hall site. Rather than the developer seeking private financing for $2.3 million in eligible public improvement costs, the City/EDA agree to finance this amount internally at a 4% interest rate. The $2.432 million interfund loan was fully issued in 2020, and will be repaid over the life of the TIF district from TIF revenues. Organization Chart: City Administrator 11111111110 Public Works ," Utility Foreman Superintendent Public Works.. Director/Engineer Water Resources/ Environmental Engineer Capital Improvement If Tam: The City prepares a five year capital improvement program (CIP). A separate CIP document was approved by Council on September 15, 2020. The CI P book provides a summary of each project location, description and source and use of funds. The CIP book also provides a cashflow for the fund. Maintenance Operator Page 212 of 333 2021 Annual Budget Company: 07300- SURFACE WATER FUND Object Account 07300 - SURFACE WATER FUND REVENUES: 4110 - SPECIAL ASSESSMENT PRINCIPAL 4112 - SA PENALTIES & INTEREST 4113 - CERTIFIED UNPAID FEES- STORM SPECIAL ASSESSMENT 4480 - OTHER GRANTS/AIDS INTERGOVERNMENTAL 4620 - ENGINEER FEE - PRIVATE 4680 - MISC PUBLIC WORKS 4745 - STORM CHARGES 4746 - TRUNK CHARGE - STORM CHARGES FOR SERVICES 4833 - INTEREST 4834 - CHANGE IN FAIR MARKET VALUE 4845 - CONTRIBUTIONS 4850 - MISCELLANEOUS MISCELLANEOUS 4971 - CAPITAL CONTRIBUTIONS CAPITAL CONTRIBUTIONS REVENUES EXPENDITURES: 6002 - WAGES 6005 - OVERTIME -FT 6015 - WAGES - PART TIME/TEMP 6017 - OVERTIME -PART TIME/TEMP WAGES 6122 - PERA 6124 - FICA 6135 - HEALTH 6139 - POST EMPLOYMENT HEALTH PLAN 6140 - LIFE/LTD 6145 - DENTAL 6170 - WORKERS COMPENSATION 6180 - COMPENSATED ABSENCES 6185 - OPEB 6186 - PENSION EXPENSE BENEFITS Actual 2018 0.00 (7.39) (2,515.47) (2,522.86) 0.00 0.00 0.00 0.00 (1,207,445.20) (452,544.63) (1,659,989.83) (198,521.47) 4,635.79 0.00, (20,625.00) (214,510.68) (2,156,949.96) (2,156,949.96) Actual 2019 0.00 (6.56) (2,568.55) (2,575.11) (168,203.00) (168,203.00) (5,318.44) (44,000.00) (1,233 594.04) (799,312.79) (2,082,225.27) (268,518.10) (235,429.77) 0.00 (19,250.00) (523,197.87) (3,005,918.64) (3,005,918.64) Budget 2020 (2,500.00) 0.00 0.00 (2,500.00) (235,484.00) (235,484.00) 0.00 (22,000.00) (1,253,000.00) (100,000.00) (1,375,000.00) (229, 800.00) 0.00 0.00 0.00 (229,800.00) 0.00 0.00 170 Requested Budget 2021 (3,000.00) 0.00 0.00 (3,000.00) (100,000.00) (100,000.00) 0.00 (20,000.00) (1,324,600.00) (100,000.00) (1,444,600.00) (108,100.00) 0.00 0.00 0.00 (108,100.00) 0.00 0.00 (4,033,973.33) (5,782,119.89) (1,842,784.00) (1,655,700.00) 375,783.76 395,272.67 425,900.00 462,000.00 1,580.47 13,092.08 5,000.00 5,000.00 10,442.57 32,329.38 41,300.00 40,500.00 62.06 20.08 0.00 0.00 387,868.86 440,714.21 472,200.00 507,500.00 28,301.12 30,548.11 32,100.00 39,200.00 27,657.60 31,439.88 35,900.00 29,500.00 45,136.44 57,292.26 54,200.00 39,500.00 6,781.92 2,222.76 1,700.00 1,300.00 1,043.83 1,102.15 800.00 600.00 2,305.04 2,347.43 2,000.00 1,600.00 18,233.76 20,785.82 21,000.00 16,000.00 1,519.99 (17,539.11) 5,300.00 3,600.00 5,904.00 2,455.00 0.00 0.00 7,231.00 16,778.00 0.00 0.00 144,114.70 147,432.30 153, 000.00 131,300.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6210 - OFFICE SUPPLIES 6212 - UNIFORMS/CLOTHING 531,983.56 30,805.09 1,164.03 Page 213 of 3332 870.39 588,146.51 28,020.31 241.47 2,852.46 625,200.00 46,000.00 3,500.00 6,500.00 638,800.00 46,000.00 3,500.00 6,500.00 171 2021 Annual Budget Company: 07300- SURFACE WATER FUND Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 6213 - FOOD 6215 - MATERIALS 6222 - MOTOR FUELS & LUBRICANTS 6240 - EQUIPMENT MAINT SUPPLIES 6310 - ATTORNEY 6312 - ENGINEERING/DESIGN CONSULTANT 6316 - EQUIPMENT MAINTENANCE 6318 - FILING FEES 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6334 - TELEPHONE 6336 - PRINTING/PUBLISHING 6339 - COMPUTER ACCESS 6351 - INSURANCE PREMIUM (IS FUND) 6362 - ELECTRIC 6364 - WATER 6367 - REFUSE 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6420 - EQUIPMENT RENT 6430 - BUILDING RENT (IS FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES 6502 - DEPRECIATION EXPENSE DEPRECIATION 6620 - PROPERTY TAX/SPECIAL ASSESS MISCELLANEOUS EXPENSE 6740 - EQUIPMENT 6760 - IMPROVEMENTS 6765 - IMPROVEMENTS/INFRASTRUCTURE CAPITAL OUTLAY 0.00 247.93 300.00 300.00 9,363.75 7,421.04 21,000.00 21,000.00 17,113.85 32,677.36 25,500.00 25,500.00 23,038.52 23,860.60 30,500.00 30,500.00 915.50 0.00 5,000.00 5,000.00 92,666.00 29,003.85 40,000.00 40,000.00 14,793.95 22,540.56 15,000.00 15,000.00 0.00 150.00 0.00 0.00 65,179.33 105,902.32 162,500.00 162,500.00 0.00 19.24 0.00 0.00 760.19 535.28 2,000.00 2,000.00 394.42 503.12 1,000.00 1,000.00 840.24 885.22 1,700.00 1,700.00 13,770.00 15,400.00 15,400.00 16,800.00 716.31 1,118.79 1,000.00 1,000.00 184.00 30.00 0.00 0.00 13,521.52 18,461.50 11,500.00 11,500.00 2,277.34 2,943.76 5,000.00 5,000.00 7,200.00 7,599.96 8,700.00 10,000.00 0,00 0.00 4,000.00 4,000.00 18,999.96 18,999.96 14,200.00 13,100.00 460.00 2,667.25 2,000.00 2,000.00 75.05 137.51 500.00 500.00 247.50 255.00 300.00 300.00 102.57 113.36 100.00 100.00 318,569.51 322,587.85 423,200.00 424,800.00 851,442.29 885,284.49 0.00 0.00 851,442.29 885,284.49 0.00 0.00 0.00 992.00 0.00 0.00 0.00 992.00 0.00 0.00 0.00 0.00 5,500.00 443,200.00 (3,137.88) 3,500.00 2,114,000.00 1,275,000.00 12,362.88 6,400.00 0.00 0.00 9,225.00 9,900.00 2,119,500.00 1,718,200.00 DEBT SERVICE 0.00 0.00 0.00 0.00 EXPENDITURES 1,711,220.36 1,806,910.85 3,167,900.00 2,781,800.00 OTHER FINANCING: TRANSFERS IN TRANSERS OUT GAIN/LOSS ON DISPOSAL OF ASSET OTHER FINANCING (3,451.00) 0.00 0.00 0.00 125,000.00 125,000.00 1,431,000.00 2,036,000.00 (1,874.61) (64,498.09) 0.00 0.00 119,674.39 60,501.91 1,431,000.00 2,036,000.00 Total 07300 - SURFACE WATER FUND Page 214(1,2 ,078.58) (3,914,707.13) 2,756,116.00 3,162,100.00 Fund: Refuse Fund SHAKOYEE 172 2021 Annual Budget Description of Services: The City provides refuse and recycling carts to Shakopee residents. The cart ownership is the responsibility of the hauler. The hauler must manage the inventory, delivery and maintain the refuse and recycling carts. Budget: Expenditures by Category Debt Service Depreciation Totals Dedicated Revenues Actual 2018 7,469 117,111 Actual 2019 6,402 117,111 Budget 2020 5,300 117,000 Budget 2021 4,300 117,000 $ 124,580 $ 123,513 $ 122,300 $ 121,300 $ 103,513 $ 134,884 $ 124,000 $ 134,500 Expenditures by Category and Dedicated Revenue $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $- Debt Service Depreciation Dedicated Revenues Key Measures: Number of Garbage Carts Owned Number of Garbage Carts Used Budget Impact: Actual 2018 26,705 22,553 Actual 2019 26,705 21,375 Projected 2020 26,705 23,000 Projected 2021 26,705 TBD The City will continue receiving cart fee revenue under the current contract with Republic Services Inc. This revenue helps to pay down of the interfund loan with the Sewer Fund. Page 215 of 333 173 2021 Annual Budget Company: 07400- REFUSE FUND Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 07400 - REFUSE FUND REVENUES: 4751 - REFUSE CHARGES CHARGES FOR SERVICES (104,637.74) (137,823.75) (125,000.00) (135,000.00) (104,637.74) (137,823.75) (125,000.00) (135,000.00) 4833 - INTEREST 1,254.52 1,661.46 1,000.00 500.00 4834 - CHANGE IN FAIR MARKET VALUE (129.57) 1,278.34 0.00 0.00 4850 - MISCELLANEOUS 0.00 0.00 0.00 0.00 MISCELLANEOUS 1,124.95 2,939.80 1,000.00 500.00 REVENUES (103,512.79) (134,883.95) (124,000.00) (134,500.00) EXPENDITURES: SUPPLIES AND SERVICES 6502 - DEPRECIATION EXPENSE DEPRECIATION 6890 - DEBT SERVICE - OTHER CHARGES DEBT SERVICE 0.00 0.00 0.00 0.00 117,110.57 117,110.57 117,000.00 117,000.00 117,110.57 117,110.57 117,000.00 117,000.00 7,469.24 6,402.20 5,300.00 4,300.00 7,469.24 6,402.20 5,300.00 4,300.00 EXPENDITURES OTHER FINANCING: 124,579.81 123,512.77 122,300.00 121,300.00 Total 07400 - REFUSE FUND 21,067.02 (11,371.18) (1,700.00) (13,200.00) Page 216 of 333 174 INTERNAL SERVICE FUNDS The Internal Service Funds are used to account for the financing of major mobile equipment, major buildings (Governmental and Park/Recreation), park assets, Information Technology items and insurance. Page 217 of 333 2021 Annual Budget INTERNAL SERVICE FUND SUMMARY 175 INTERGOVERNMENTAL MISCELLANEOUS TOTAL REVENUES GENERAL GOVERNMENT CAPITAL OUTLAY TOTAL EXPENDITURES PROCEEDS FROM SALE OF ASSETS TRANSFERS OUT TOTAL OTHER FINANCING EQUIPMENT I.S. FUND 0.00 1,247,774.00 1,247,774.00 0.00 (1,019,500.00) (1,019,500.00) 15,000.00 0.00 15,000.00 PARK ASSET INFO TECH I.S. FUND I.S. FUND 200,000.00 0.00 627,203.00 620,053.00 827,203.00 620,053.00 0.00 (906,000.00) (906,000.00) 0.00 (100,000.00) (100,000.00) (497,000.00) (30,000.00) (527,000.00) 0.00 0.00 0.00 BUILDING I.S. FUND 16,950,000.00 1,171,138.00 18,121,138.00 0.00 (18,138,500.00) (18,138,500.00) 0.00 (300,000.00) (300,000.00) SELF INSURANCE I.S. FUND 0.00 1,096,000.00 1,096,000.00 (1,076,000.00) 0.00 (1,076,000.00) 0.00 0.00 0.00 TOTAL 17,150,000.00 4,762,168.00 21,912,168.00 (1,573,000.00) (20,094,000.00) (21,667,000.00) 15,000.00 (400,000.00) (385,000.00) EXCESS (DEFICIENCY) OF REV. OVER EXP. 243,274.00 (178,797.00) 93,053.00 (317,362.00) 20,000.00 (139,832.00) Page 218 of 333 Fund: Equipment Internal Service Fund SHAKOPEE 176 2021 Annual Budget Establishment This fund finances the multi -year Equipment Plan. Financing to purchase equipment is provided by "rent" payments from the operating departments at rates established annually by the Finance Department as part of the budget process. Equipment for the Sewer and Storm Drainage enterprise funds is not included. The Equipment Fund shall "own" and acquire larger pieces of equipment including but not limited to cars, trucks, graders, loaders, tractors and larger mowers or items generally costing $20,000 or more. Description of Services: This fund finances the multi -year Equipment Plan. Financing to purchase equipment is provided by "rent" payments from the operating departments at rates established annually by the Finance Department as part of the budget process. Equipment for the Sewer and Storm Drainage enterprise funds is not included. The Equipment Fund shall "own" and acquire larger pieces of equipment including but not limited to cars, trucks, graders, loaders, tractors and larger mowers or items generally costing $20,000 or more. Key Measures: Cost of Vehicles Added/Replaced # Vehicles added/replaced Vehicles and Equipment in Service Budget Impact: Actual, 2018 455,259 12 Actual 2019 Projected Projected 2020 2021 47,037 981,000 1,019,500 7 23 12 66 370 375 375 With nearly 400 pieces of equipment and vehicles, it is important to have a well -planned vehicle replacement program. For the larger, more expensive vehicles (e.g., cars, trucks, police squads, fire engines, etc.), the city charges city departments rent for the replacement of the vehicles. Yes, the city charges the city. The home department/division for the vehicle contributes a rent amount to the Equipment Internal Service Fund to ensure adequate funds are in place for the purchase of the vehicle at time of replacement. Page 219 of 333 2021 Annual Budget Company: 07800- EQUIPMENT I.S. FUND Object Account 07800 - EQUIPMENT I.S. FUND REVENUES: 4833 - INTEREST 4834 - CHANGE IN FAIR MARKET VALUE 4840 - RENTS 4850 - MISCELLANEOUS 4853 - INSURANCE REIMBURSEMENT 4855 - SALE OF ASSETS MISCELLANEOUS Actual 2018 (56,871.13) 2,762.48 (889,299.96) 0.00 (946.75) (8,773.24) (953,128.60) Actual 2019 (83,977.76) (74,058.43) (988,599.96) 0.00 (46.24) 0.00 (1,146,682.39) Budget 2020 (37,000.00) 0.00 (1,089,800.00) 0.00 0.00 (15,000.00) (1,141,800.00) 177 Requested Budget 2021 (49,374.00) 0.00 (1,198,400.00) 0.00 0.00 (15,000.00) (1,262,774.00) CAPITAL CONTRIBUTIONS 0.00 0.00 0.00 0.00 REVENUES EXPENDITURES: 6502 - DEPRECIATION EXPENSE DEPRECIATION 6740 - EQUIPMENT CAPITAL OUTLAY (953,128.60) 860,406.74 860,406.74 55,744.25 55,744.25 (1,146,682.39) 895,255.52 895,255.52 71,287.69 71,287.69 (1,141,800.00) 0.00 0.00 827,000.00 827,000.00 (1,262,774.00) 0.00 0.00 1,019,500.00 1,019,500.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN GAIN/LOSS ON DISPOSAL OF ASSET OTHER FINANCING 50.99 0.00 1,835.34 1,835.34 966,543.21 0.00 (91,043.69) (91,043.69) 827,000.00 0.00 0.00 0.00 1,019,500.00 0.00 0.00 0.00 Total 07800 - EQUIPMENT I.S. FUND (35,142.27) (271,182.87) (314,800.00) (243,274.00) Page 220 of 333 178 2021 Annual Budget Fund: Park and Recreation Asset Internal Service Fund SHAKOPEE Establishment This fund finances the replacement of park assets. Financing to accomplish this is provided by "rental" payments from the park maintenance division at rates established annually by the Finance Department as part of the budget process. Description of Services: This fund finances the replacement of park assets. Financing to accomplish this is provided by "rental" payments from the park maintenance division at rates established annually by the Finance Department as part of the budget process. Key Measures: Actual Actual Projected Projected 2018 2019 ; 2020 2021 # Park Projects 4 3 4 5 Page 221 of 333 179 2021 Annual Budget Company: 07805- PARK ASSET I.S. FUND Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 07805 - PARK ASSET I.S. FUND REVENUES: 4410 - FEDERAL GRANTS INTERGOVERNMENTAL 0.00 0.00 (300,000.00) (200,000.00) 0.00 0.00 (300,000.00) (200,000.00) 4833 - INTEREST (40,875.63) (20,600.60) (10,000.00) (24,203.00) 4834 - CHANGE IN FAIR MARKET VALUE 6,805.00 (18,499.99) 0.00 0.00 4840 - RENTS (781,300.08) (449,600.04) (569,800.00) (593,000.00) 4845 - CONTRIBUTIONS (5,000.00) (5,000.00) (160,000.00) (10,000.00) 4850 - MISCELLANEOUS (24,980.00) (1,524.00) 0.00 0.00 MISCELLANEOUS (845,350.71) (495,224.63) (739,800.00) (627,203.00) 4971 - CAPITAL CONTRIBUTIONS CAPITAL CONTRIBUTIONS 0.00 (162455.00) 0.00 0.00 0.00 (162,455.00) 0.00 0.00 REVENUES EXPENDITURES: 6202 - OPERATING SUPPLIES 6215 - MATERIALS 6312 - ENGINEERING/DESIGN CONSULTANT 6327 - OTHER PROF SERVICES SUPPLIES AND SERVICES 6502 - DEPRECIATION EXPENSE DEPRECIATION 6730 - BUILDINGS 6740 - EQUIPMENT 6760 - IMPROVEMENTS 6765 - IMPROVEMENTS/INFRASTRUCTURE CAPITAL OUTLAY (845,350.71) , (657,679.63) (1,039,800.00) (827,203.00) 12,097.20 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,305.00 0.00 0.00 12,097.20 1,305.00 0.00 0.00 431,741.62 418,783.50 0.00 0.00 431,741.62 418,783.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 28,554.00 0.00 1,049,200.00 906,000.00 0.00 0.00 0.00 0.00 28,554.00 0.00 1,049,200.00 906,000.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN TRANSERS OUT GAIN/LOSS ON DISPOSAL OF ASSET OTHER FINANCING 472,392.82 420,088.50 1,049,200.00 906,000.00 0.00 0.00 0.00 2,084,504.30 71,490.86 0.00 71,490.86 2,084,504.30 0.00 50,000.00 0.00 50,000.00 0.00 100,000.00 0.00 100,000.00 Total 07805 - PARK ASSET I.S. FUND (301,467.03) 1,846,913.17 59,400.00 178,797.00 Page 222 of 333 180 2021 Annual Budget Fund: Information Technology Internal Service Fund SHAKOPEE Establishment This fund finances the replacement and acquisition of information technology including computers, printers, copiers and network items. Financing to accomplish this is provided by charges to benefitting divisions at rates established annually by the Finance Department as part of the budget process. Description of Services: This fund finances the replacement and acquisition of information technology including computers, printers, copiers and network items. Financing to accomplish this is provided by charges to benefitting divisions at rates established annually by the Finance Department as part of the budget process. Key Measures: Actual Actual Projected Projected 2018 2019 ; 2020 2021 Deployed Computers 192 210 230 235 Surveillance Cameras and Network Infrastructure 195 198 201 210 User License 195 200 216 220 Conference Rooms 16 18 18 18 Capital Improvement Program: °oo, The City prepares a five year capital improvement program (CIP). A separate CIP document was approved by Council on September 15, 2020. The CIP book provides a summary of each project location, description and source and use of funds. The CIP book also provides a cashflow for the fund. Page 223 of 333 181 2021 Annual Budget Company: 07806- INFO TECH I.S. FUND Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 07806 - INFO TECH I.S. FUND REVENUES: 4833 - INTEREST (9,477.18) (13,104.75) (6,000.00) (8,053.00) 4834 - CHANGE IN FAIR MARKET VALUE 481.82 (12,155.28) 0.00 0.00 4840 - RENTS (400,899.96) (420,900.00) (611,300.00) (612,000.00) MISCELLANEOUS (409,895.32) (446,160.03) (617,300.00) (620,053.00) REVENUES EXPENDITURES: 6202 - OPERATING SUPPLIES 6204 - FURNISHINGS (NOT CAPITALIZED) 6314 - COMPUTER SERVICES 6316 - EQUIPMENT MAINTENANCE 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6336 - PRINTING/PUBLISHING 6339 - COMPUTER ACCESS 6410 - SOFTWARE - ANNUAL FEES SUPPLIES AND SERVICES 6502 - DEPRECIATION EXPENSE DEPRECIATION 6740 - EQUIPMENT CAPITAL OUTLAY (409,895.32) (446,160.03) (617,300.00) (620,053.00) 19,436.66 15,458.13 0.00 37,000.00 80,210.11 77,078.20 0.00 120,000.00 40,591.90 55,465.98 0.00 115,000.00 2,586.00 3,469.50 0.00 0.00 4,044.50 0.00 0.00 0.00 0.00 79,.48 0.00 0.00 84.90 0.00 0.00 0.00 943.90 1,018.80 0.00 0.00 132,154.12 176,856.66 551,000.00 225,000.00 280,052.09 329,426.75 551,000.00 497,000.00 17,685.42 24,557.69 0.00 0.00 17,685.42 24,557.69 0.00 0.00 0.00 0.00 0.00 30,000.00 0.00 0.00 0.00 30,000.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN GAIN/LOSS ON DISPOSAL OF ASSET OTHER FINANCING 297,737.51 353,984.44 551,000.00 527,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 07806 - INFO TECH I.S. FUND (112,157.81) (92,175.59) (66,300.00) (93,053.00) Page 224 of 333 182 2021 Annual Budget Fund: Governmental Building Asset Internal Service Fund SHAKOPEE Establishment This fund finances the future purchase, major reconstruction, and additions to City owned buildings including City Hall, Library, Public Works, Police, and Fire Stations. Financing to accomplish this is provided by "rental" payments from the operating departments at rates established annually by the Finance Department as part of the budget process. The Building Fund shall "own" and acquire these buildings. Description of Services: This fund finances the future purchase, major reconstruction, and additions to City owned buildings including City Hall, Library, Public Works, Police, and Fire Stations. Financing to accomplish this is provided by "rental" payments from the operating departments at rates established annually by the Finance Department as part of the budget process. The Building Fund shall "own" and acquire these buildings. Key Measures: # Projects Budget Impact: i Actual Actual Projected Projected 2018 2019 2020 2021 1 12 7 12 The Buildings Fund includes $16,950,000 for an Innovation Center, that will serve as a business incubator and support business training needs and post secondary education for the region's residents. This project is contingent upon successful Federal Funding. The City submitted a grant application for full funding of the project in the fall of 2020. Capital Improvement Program; The City prepares a five year capital improvement program (CIP). A separate CIP document was approved by Council on September 15, 2020. The CIP book provides a summaryof each project location, description and source and use of funds. The CIP book also provides a cashflow for the fund. Page 225 of 333 183 2021 Annual Budget Company: 07810- BUILDING I.S. FUND Object Account 07810 - BUILDING I.S. FUND REVENUES: 4410 - FEDERAL GRANTS INTERGOVERNMENTAL 4833 - INTEREST 4834 - CHANGE IN FAIR MARKET VALUE 4840 - RENTS 4845 - CONTRIBUTIONS MISCELLANEOUS Actual 2018 0.00 0.00 (47,244.36) 2,351.28 (579,399.96) 0.00 (624,293.04) Actual 2019 0.00 0.00 (104,027.95) (92,072.29) (1,037,000.04) 0.00 (1,233,100.28) Budget 2020 (4,800,000.00) (4,800,000.00) (35,000.00) 0.00 (1,084,200.00) (2,750,000.00) (3,869,200.00) Requested Budget 2021 (16,950,000.00) (16,950,000.00) (84,638.00) 0.00 (1,086,500.00) 0.00 (1,171,138.00) CAPITAL CONTRIBUTIONS 0.00 0.00 0.00 0.00 REVENUES EXPENDITURES: 6204 - FURNISHINGS (NOT CAPITALIZED) 6215 - MATERIALS 6312 - ENGINEERING/DESIGN CONSULTANT 6315 - BUILDING MAINT. 6327 - OTHER PROF SERVICES SUPPLIES AND SERVICES 6502 - DEPRECIATION EXPENSE DEPRECIATION 6730 - BUILDINGS 6740 - EQUIPMENT 6765 - IMPROVEMENTS/INFRASTRUCTURE CAPITAL OUTLAY 6890 - DEBT SERVICE - OTHER CHARGES DEBT SERVICE (624,293.04) ( 233,100.28) (8,669,200.00) (18,121,138.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 11,692.26 0.00 91.44 41,736.30 0.00 1,677.00 720.00 0.00 1,768.44 54,148.56 0.00 684,115.48 681,847.69 0.00 684,115.48 681,847.69 0.00 0.00 13,098.23 0.00 20,714.31 44,495.65 11,952,875.00 0.00 19,692.90 0.00 20,714.31 77,286.78 11,952,875.00 20,625.00 19,250.00 0.00 20,625.00 19,250.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 18,138,500.00 0.00 18,138,500.00 0.00 0.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN TRANSERS OUT GAIN/LOSS ON DISPOSAL OF ASSET OTHER FINANCING 727,223.23 0.00 470,000.00 45,535.70 515,535.70 832,533.03 (2,084,504.30) 350,000.00 (60,000.00) (1,794,504.30) 11,952,875.00 0.00 400,000.00 0.00 400,000.00 18,138,500.00 0.00 300,000.00 0.00 300,000.00 Total 07810 - BUILDING I.S. FUND 618,465.89 (2,195,071.55) 3,683,675.00 317,362.00 Page 226 of 333 Fund: Self Insurance Internal Service Fund SHAKOPEE 184 2021 Annual Budget Establishment The Self Insurance Fund was created in 2016 as a result of savings realized from increasing deductible premiums for the property/casualty policy. General liability moved to the self insurance fund at the 7/1/16 renewal. Workers Compensation moved to the self insurance fund at the 1/1/17 renewal. In addition, a 2016 transfer of $75,000 from the General Fund surplus created an inital balance suitable for covering annual deductible claims expenses. The goal of the fund is to establish an appropriate fund balance with the ultimate goal of moving towards a self insurance program, thus realizing the benefit of reduced premiums. Description of Services: This fund pays the costs related to the City's workers' compensation and property/casualty insurance policies through charges received from city departments and divisions. Coverage is maintained through the League of Minnesota Cities Insurance Trust (LMCIT). Key Measures: Workers Compensation: Deductible Amount Paid Experience Modification (less than 1.0 is good) General Liability: Deductible Amount Paid Liability Rating (less than 1.0 is good) Actual Actual Projected Projected 2018 2019 2020 2021 25,000 25,000 25,000 25,000 20,728 38,682 45,000 47,000 .81 .90 .83 .89 50,000. 50,000 50,000 50,000 12,789 29,801 70,000 50,000 874 .829 .831 .850 Page 227 of 333 185 2021 Annual Budget Company: 07820- SELF INSURANCE I.S. FUND Object Account 07820 - SELF INSURANCE I.S. FUND REVENUES: 4833 - INTEREST 4834 - CHANGE IN FAIR MARKET VALUE 4840 - RENTS 4843 - COMMISSIONS 4852 - INSURANCE DIVIDENDS/FEES 4853 - INSURANCE REIMBURSEMENT MISCELLANEOUS Actual 2018 Actual 2019 (15,724.46) (24,181.86) 5,788.04 (25,689.90) (858,641.76) (865,673.27) (6,738.84) (7,952.88) (26,150.00) (24,282.00) (6,704.40) (14,115.84) (908,171.42) (961,895.75) Budget 2020 (10,000.00) 0.00 (950,000.00) (8,000.00) (20,000.00) (5,000.00) (993,000.00) Requested Budget 2021 (10,000.00) 0.00 (1,053,000.00) (8,000.00) (20,000.00) (5,000.00) (1,096,000.00) REVENUES EXPENDITURES: 6352 - LIABILITY 6471 - WELLNESS PROGRAM SUPPLIES AND SERVICES 6610 - AWARDS & DAMAGES MISCELLANEOUS EXPENSE (908,171.42) 692,378.89 0.00 692,378.89 33,517.10' 33,517.10 (961,895.75) 747,232.42 5,000.00 752,232.42 68,482.64 68,482.64 (993,000.00) 872,000.00 0.00 872,000.00 80,000.00 80,000.00 (1,096,000.00) 955,000.00 1,000.00 956,000.00 120,000.00 120,000.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN OTHER FINANCING Total 07820 - SELF INSURANCE LS. FUND 725,895.99 820,715.06 952,000.00 0.00 0.00 0.00 0.00 0.00 0.00 (182,275.43) (141,180.69) (41,000.00) 1,076,000.00 0.00 0.00 (20,000.00) Page 228 of 333 wor. Page 229 of 333 9I, man= Page 230 of 333 mom 99. IITOWS0 MOO MOO • Page 231 of 333 L) c L) V) CU 4-0 • • Page 232 of 333 0 V 0 4J 0 Q 0 0 11 (t3 (75 0 0 U 0 on of costs to 0 0 0 Page 233 of 333 ,--- O N O cL N N O N • CT O O O M 4 4 co; co; O M N O O N O O O O O O O O 01 C O O v> o 0 M O O - N N ,- 1 N 2016 Abatement N bl9 C�4 614 O O O O O O O0 O 00 - O V0 O Cr) M ,--I ,-i N 00 O V7 O O O cc in M M N O O N N Shakopee EDA Special Levy City and EDA Levies 4.4 *Park Development Levy removed ($200k) Page 234 of 333 2021 Annual Budget c4n 40 4 General Fund Summary N N a) a) 92 x - rt) 0 c 0 CU 01 6* C N -c.v ± CD CD CD CD CD CD © a a a a a a a la 6 6 6 6 6 6 6 © --, (-4 kr) r- a . H .), vn- : 1Z = 0 rn 4 CV rn Cr el rn --1 71- C7, cl CD CD CD CD CD © © a a a a a a a © © © © © © © 7 0-- --1 7-, 6 CD C7^, CV r- = r..4 v-) --... 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N N TOTAL REVENUES cr, kin r- c ka kr-) kr1 r- c> oo •ktv 7r: m cv m (-1 CV CDR cx, r r O rn Cr, CD CV oo r-- rn rn CD CD 0 kr) rn 4 rr; © .,- r.))t (-4 r)ci 4 co v•I r t00 CD, CV 0 CV CV rn WI re) 1-1 cr, GC; 00 ac)c)c) a a a a © © © © ac)c)c) a a a a © © © © CD" V') c-.4 © © c a a © r-: © © r- v-) vn N Cr, CD CD Cr, CD CD Le; 6 6 Lr).) PROC (-)4 el c) rn 0 CD X If CC 0 C', If v-) N kr) .., N •ce TOTAL OTHER FINANCING © © 6 CDR DS - BUILDING INSP 2F 2F 0 E- Page 235 of 333 I111111111 ma mom 111111111 11111111% Page 236 of 333 T00000000 C 0 c 0 eq 0 4J 0 L) 0 0 0 0 1110:000 a) _a E C (75 Q) L.) I- D U ao mem 0 ao Page 237 of 333 c1.0 cct a) CN1 00 00 C)" 00 cr) cc) CN1' kr) 00 00 c=, cr) 44 ;.• CN1 00 7-1 GA c.0 E C.) Public Utility/Railroad c), 00 00 (-1) 00 N ez4 (` 00 CT N cr)." N tr) 00 tr) CNI kr) a) no c New construction accounts for 22.2% of the • -V} Since 2018, estimated market value has increased by ove • Page 238 of 333 �a Ca"). Ur., 111 Page 239 of 333 hIhIIIJ4lq LI,, 8 hll 4!"Illll9 1,t„?,i ,����i''d116IIIVI N Residential % of tax capacity decreases by Page 240 of 333 0 1) u 0 • '" 11111111111111111111111111.1.'11.11.114111111111110101b.„. 110111111111111„'' '11111111111 ""yoyal", po:1111" P PPPPPPPPPP:':':':'pa„• ololl0000000lim I uul•11•11111111111111111111111111111111111111111111"P"' "00000000000000000000000000000000000000000000001'. 1'10, • 00,0,0"9"1"1"1,1,,,,",",",";",1"1"1"1"1"1"1"1"1"1"1"itiril.„1„ 41c1911119919911111100„:, '11111111111111111IIIIIIIIII l'1110,1"11i1pllillilillililli","1,1,1i1,11,10 11111,1)1111101000000000000000000000 ,0•"0"0"0"0",02222011000011,1,1, ' 1101110 11000000000111000000 /0000000 MOIVO0 .."0:0:01;01;01;01;01;01;01;01; Page 241 of 333 Note: 1% levy increase/decrease amounts to $9 on the median value home Page 242 of 333 SL rrA m oe 110 rcr,. 0 0. 0 .0. 14 url tit c"0 04. r-1 .0 Page 243 of 333 m I I L() X (ct m '1 0 rn 010 0„1 °17:5 al 0 10011 Q 0 1100 Page 244 of 333 0 9 (((1( t1) Q) -1—i CC N N o oo CNN o co N 0) CNN City Rate (Per 1,000 Gallon Met Council Rate (Per 1,000 Gallons) Per Household CC 4-4 LL. C:LH co N cci Residential Rate Per Lot Commercial Rate Per Acre Per Month E IN (L3 0.) Q V) +-; (T3 ro 0 CIF) 0_ 00 -(1)- 0 Lfl [r. 1-1-1 G-T-1 Page 245 of 333 IFIll'Alrf1109 II0M00001011111111110100oolovoovvvvm co0 47;ri 11111111111011 111 ',111111111111111111111111,1111,11111 illilli111,111.10110110 0 V 111110111 0111111Vo i"'"t1)!1"i1111111111111111111011f111 Page 246 of 333 X 4J (ZS 0 Page 247 of 333 kem Page 248 of 333 10.A.1. Shakopee City Council December 1, 2020 FROM: William H. Reynolds, City Administrator and Alissa Frey, Human Resources Director TO: Mayor and City Council Subject: Remote Work Policy Policy/Action Requested: Approval of City of Shakopee Remote Work Policy. Recommendation: Approval. Discussion: Much like the Great Recession, the impacts of COVID-19 have required businesses and municipal government to change the way we do business. The impacts of COVID are wide- ranging, and have required city staff to rethink how we best deliver our services to the public. In the past, there were few proponents who would suggest that working from an area other than City Hall or our designated office space would be compatible with local government service delivery. As a city administrator, I have never been in favor of any remote work policies. That has changed. In today's world it is clear that remote work can be a viable, flexible work option in certain situations and certain employees. Clearly in any such arrangement, it is necessary for managers to be involved in the activities of anyone conducting remote work, and it may require more oversight than would normally occur. It also requires an understanding of the requirements of such an agreement between all involved - employees, managers and leadership - including goals, equipment, security and safety. The City of Shakopee has had several periods of mandated remote work since the start of the COVID-19 Pandemic, including the current "work from home if you can" order that Page 249 of 333 went into effect several weeks ago. We have learned that not only do such arrangements allow for productive time, in some cases productivity has actually increased. This policy will cover not only the current situation, but in some cases may be extended or applied in the future depending upon case by case analysis and administration approval. Budget Impact: None. ATTACHMENTS: o Remote Work Policy and Procedure Page 250 of 333 REMOTE WORK POLICY AND PROCEDURE Adopted: Amended: POLICY CONTENTS I. PURPOSE 1 II. PROCEDURES 1 III. ELIGIBILITY 1 IV. EQUIPMENT 2 V. SECURITY 3 VI. SAFETY 3 VII. TIME WORKED 4 VIII. AD HOC ARRANGEMENTS 4 I. PURPOSE Remote work allows employees to work at home or other remote locations for an agreed upon period of time. The city of Shakopee considers remote work to be a viable, flexible work option when both the employee and the job are suited to such an arrangement. Remote work may be appropriate for some employees and jobs but not for others. Remote work is not an entitlement, it is not a citywide benefit, and it in no way changes the terms and conditions of employment with the city of Shakopee. II. PROCEDURES Remote work can be informal, such as working from home for a short-term project or, emergency scenarios or a formal, set schedule of working away from the office. Any remote work arrangement made may be discontinued at will and at any time at the request of either the employee or the city. III. ELIGIBILITY Individuals requesting formal remote work arrangements must be employed with the city of Shakopee for a minimum of 12 months of continuous, regular employment and must have a satisfactory performance record. During emergency scenarios, the 12-months of employment requirement will be waived. Page 251 of 333 Before entering into any remote work agreement, the employee and manager/supervisor, with the assistance of the human resource department, will evaluate the suitability of such an arrangement, reviewing the following areas: • Employee suitability. The employee and manager will assess the needs and work habits of the employee, compared to traits customarily recognized as appropriate for successful remote workers. • Job responsibilities. The employee and manager will discuss the job responsibilities and determine if the job is appropriate for a remote working arrangement. • Equipment needs, workspace design considerations and scheduling issues. The employee and manager will review the physical workspace needs and the appropriate location for the remote work. If the employee and manager agree, and the human resource department concurs, a remote work agreement will be prepared and signed by the employee, manager/supervisor and the department head. All agreements are subject to review and approval of the City Administrator. Evaluation of remote work performance will include regular interaction by phone, e-mail or Teams meeting/messaging between the employee and the manager, and potentially weekly face-to-face meetings to discuss work progress and problems. Evaluation of remote work performance will be consistent with that received by employees working at the office in both content and frequency. An appropriate level of communication between the remote worker and manager will be agreed to as part of the discussion process. IV. EQUIPMENT On a case -by -case basis, the city of Shakopee will determine, with information supplied by the employee and the manager, the appropriate equipment needs (including laptop, monitors, keyboards and other office equipment) for each remote work arrangement. The human resource and information technology departments will serve as resources in this matter. Equipment supplied by the organization will be maintained by the organization. Equipment supplied by the employee, if deemed appropriate by the organization, will be maintained by the employee. The city of Shakopee accepts no responsibility for damage or repairs to employee -owned equipment. The city reserves the right to make determinations as to appropriate equipment, subject to change at any time. Equipment supplied by the organization is to be used for business purposes only. The remote worker must sign an inventory of all city property received and agree to take appropriate action to protect the items from damage or theft. Upon termination of employment, all city property will be returned, unless other arrangements have been made. Page 2 of 5 Page 252 of 333 The employee will establish an appropriate work environment within his or her home for work purposes. Shakopee will not be responsible for costs associated with the setup of the employee's home office, such as remodeling, furniture or lighting, nor for repairs or modifications to the home office space. The city of Shakopee is not responsible for any use, wear and tear, loss or maintenance of employee -owned devices or systems. V. SECURITY Work done at the remote work site is considered official City business. All City records, papers, and correspondence must be safeguarded and protected from unauthorized use or disclosure. Employees are expected to ensure the protection of information and to adhere to data privacy and records retention laws. Employees must take care to ensure private and/or confidential data is not accessible and that proper methods are used to transmit any private/confidential data electronically. Employees are required to comply with all data security standards established by the City. When assigned to remote work the employee must use an Internet connection that is secure and locked to the public. The method of connecting to the City's network infrastructure must use the IT approved method of remote access and authentication. No remote work will be done on a non -password protected Wi-Fi, or in any public place, or on a public Wi-Fi connection. If the employee has access to confidential information or related infrastructure, then they also need to ensure that their remote work environment complies with security rules related to maintaining the confidentiality of such information. At no time may a computer that is connected remotely to the City network be left unattended without locking the screen. The employee must alert the IT staff if they believe their connection has been compromised in any way. Other security steps include but are not limited to, the use of locked file cabinets and desks, regular password maintenance, and any other steps appropriate for the job and the environment. VI. SAFETY The employee agrees to maintain a safe, secure and ergonomically -sound work environment. Injuries sustained by the employee while at their designated remote work location and in conjunction with their regular work duties are normally covered by the City's workers' compensation policy. Employees must promptly report work -related injuries to their supervisor at the earliest opportunity. Employees agree to hold the City of Shakopee harmless for injury to others at the remote working location. Page 3 of 5 Page 253 of 333 Remote working is not designed to be a replacement for appropriate childcare. Although an individual employee's schedule may be modified to accommodate childcare needs, the focus of the arrangement must remain on job performance and meeting city demands. Employees must coordinate with their supervisor on a schedule that allows them to meet their parental responsibilities in addition to work obligations. This may be different for each employee based on the specifics of their situation. Employees must report any work/childcare scheduling conflicts to their supervisor in advance so schedule adjustments can be considered. Although an individual employee's schedule may be temporarily modified to accommodate childcare needs, the focus of the remote work arrangement must remain on job performance and meeting City needs. If an employee is not meeting job expectations the employee will no longer be eligible for remote work. VII. TIME WORKED Remote working employees who are not exempt from the overtime requirements of the Fair Labor Standards Act will be required to accurately record all hours worked using the city of Shakopee's time -keeping system. Hours worked in excess of those scheduled per day and per workweek require the advance approval of the department's supervisor. Failure to comply with this requirement may result in the immediate termination of the remote work agreement. VIII. AD HOC ARRANGEMENTS Temporary remote work arrangements may be approved for circumstances such as inclement weather, special projects or business travel. These arrangements are approved on an as -needed basis only, with no expectation of ongoing continuance. All informal remote work arrangements are made on a case -by -case basis, focusing first on the operational needs of the city of Shakopee. Page 4 of 5 Page 254 of 333 City of Shakopee Authorized Remote Work Agreement I have read, understood, and agree to abide by the Remote Work Policy and this Remote Work Agreement with the City of Shakopee. I have discussed the terms and conditions of employment, scheduling days and hours of work, communication, employee/supervisor responsibility for work progress and monitoring work, the use of City equipment, and data privacy with my supervisor. I understand that I am expected to satisfy all job responsibilities and performance requirements of my position, and acknowledge that if I fail to perform duties or meet project or other related milestones or deadlines my remote working privileges may be revoked or reduced at any time, and that I may be subject to discipline. I understand that the City will not pay for the following expenses: • Telecommunications services, internet services, telephone lines or long-distance charges not attributed to a City -owned cell phone • Maintenance or repairs on, or replacement of, privately -owned equipment • Utility costs associated with the use of a computer, printer, personal phone or occupation of the remote working location • Travel expenses associated with commuting to City offices, buildings or meetings • Other expenses as outlined in the Remote Work Policy I have read this Remote Work Agreement, understand it, and agree to its terms. I understand that remote working privileges may be revised or terminated by the City as provided in the policy, especially if abuse of the Remote Work Policy occurs. Employee Date Supervisor Date Department Director Date Send this signed agreement to Human Resources for placement in the Employee's Personnel File. The employee and the supervisor should each keep a copy of this agreement for future reference. Page 5 of 5 Page 255 of 333 10.B.1. Shakopee City Council December 1, 2020 FROM: Kirby Templin, Water Resources/Environmental Engineer TO: Mayor and Council Members Subject: Professional Services Agreements for Design Services for Stormwater Improvement Projects Policy/Action Requested: Authorize the execution of two Professional Services Agreements with AE2S to perform design services for the Annual Erosion/Pond Cleaning/Outlet Improvements Project STORM-20-001 (projects 1, 3 and 5) in the amount of $72,869; and for the Drainage and Flood Prevention Improvements Project STORM-20-002 (projects 2 and 3) in the amount of $27,573. Recommendation: Authorize execution of the agreements. Discussion: The 2021 Capital Improvement Plan (CIP) includes projects Storm-20-001 and STORM- 20-002. The CIP projects have been evaluated and updates/initiatives provided as follows: Project STORM-20-001 Project Storm-20-001 includes multiple improvements to address erosion and pond maintenance issues. Feasibility studies were completed by AE2S that evaluated the improvements to address the issues. As a result of the feasibility studies, improvements were identified for project locations 1, 3 and 5 (see attached CIP Sheet for project locations). The next steps for project improvements 1, 3 and 5 are design and construction. City staff will give a presentation update on the projects (see attached). The feasibility studies also identified a solution for project location 2 that will be completed by Public Works staff. The culvert at project location 4 is located on property recently purchased by the Shakopee Mdewakanton Sioux Community (SMSC) and is no longer a project that needs consideration. Project location 6 is an erosion issue that will not be Page 256 of 333 addressed at this time since the cause is runoff from several stakeholders and is located on private property, currently with no easement. Project location 7 is the Quarry Lake Outlet project which is in design by the engineering firm WSB. Project STORM-20-002 Project Storm-20-002 includes multiple improvements to mitigate drainage and flood prevention issues. Feasibility studies were completed by AE2S that evaluated the flooding issues and identified improvements to mitigate the issues. As a result of the feasibility studies, improvements were identified for project locations 2 and 3 (see attached CIP Sheet for project locations). The next steps for project improvements 2 and 3 are design and construction. City staff will give a presentation update on the projects (see attached). The feasibility studies also evaluated flooding issues at project locations 1, 4 and 5. Improvements at these locations are not located on public property or existing easements. Additional coordination with private property owners and City of Savage is still needed prior to design and construction of these projects. These projects will continue to be advanced, anticipating projects 1 and 4 to be advanced with further property owner coordination and easement acquisition; and project 5 is expected to be pushed to 2022 in the CIP. Professional Services Agreements City staff needs assistance from a design consultant to complete the designs and assist with construction as outlined above. City staff have worked with AE2S to develop work scopes and professional services agreements that are needed to deliver the plans and specifications for these projects. AE2S has the experience, technical skill and capacity to provide the needed services and is part of the city's approved consultant pool. The attached Professional Services Agreements authorizes and describes the scope and fees for their work on these projects. Budget Impact: The scope of the AE2S Professional Services Agreement for the Annual Erosion/Pond Cleaning/Outlet Improvements Project Storm-20-001 (projects 1, 3 and 5) is proposed to cost (not to exceed) $72,869. The scope of the AE2S Professional Services Agreement for the Drainage and Flood Prevention Improvements Project Stoiur-20-002 (projects 2 and 3) is proposed to cost (not to exceed) $27,573. This work is budgeted in the 2021 CIP within the Storm Drainage Fund. ATTACHMENTS: ▪ CIP Sheet - Storm-20-001 ▪ CIP Sheet - Storm-20-002 o Professional Services Agreement STORM-20-001 Page 257 of 333 a Professional Services Agreement STORM-20-002 a Presentation 1-STORM-20-001 a Presentation 2-STORM-20-002 Page 258 of 333 Capital Improvement Plan City of Shakopee, Minnesota 2021 thru 2025 Project# Storm-20-001 Project Name Annual Erosion/Pond Cleaning/Outlet Improvements Accounting Code Fund Surface Water Fund Description Department Contact Type Useful Life Category Priority Status Total Project Cost: Storm Drainage Fund Public Works Director Maintenance Storm Sewer/Drainage 2 Important -Provide Efficienci Active $1,550,000 The 2020 project includes multiple improvements to address erosion and pond maintenance issues as follows: 1. Outlet safety improvement for ongoing maintenance needs at the Upper Valley Drainage Ditch crossing at 4th Avenue East. 2. Outlet modification of the stormwater basin east of Wakefield Circle. 3. Outlet modification of the stormwater basin northwest of the intersection of Windsor Lane and Hartley Boulevard South. 4. Outlet modification of the Prior Lake Outlet Channel culvert crossing at the Strauss residence driveway. 5. Replacement of the outlet to the stormwater basin southeast of Peace Circle. 6. Significant erosion of a drainage channel adjacent to Mystic Lake Drive South, south of Valley View Road East. 7. Construct outlet for Quarry Lake, hail replacement, pier replacement, and erosion repairs in the northeast corner and northwest corner of lake. Justification The 2020 projects are to address safety, erosion and water quality issues, and to make improvements to pond outlets that often clog and require frequent maintenance. Prior 185,000 Total Prior 185,000 Total Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance Engineering/Administration 675,000 125,000 125,000 125,000 125,000 1,175,000 90,000 25,000 25,000 25,000 25,000 190,000 Total Funding Sources 765,000 150,000 150,000 150,000 150,000 1,365,000 2021 2022 2023 2024 2025 Total Storm Drainage Fund 765,000 150,000 150,000 150,000 150,000 1,365,000 Total 765,000 150,000 150,000 150,000 150,000 1,365,000 Budget Impact/Other Projects are identified through issues with frequent maintenance, and inspections required by the NPDES MS4 permit. 204 Page 259 of 333 Capital Improvement Plan City of Shakopee, Minnesota 2021 thru 2025 Project # Storm-20-001 Protect Name Annual Erosion/Pond Cleaning/Outlet Improvements P, ^Iflil�'�!Jkl41 ,o'lii'11111111 1111 I111 f inn INnl''iiiYY'''i PR JECTLOCATION Department Storm Drainage Fund Contact Public Works Director 205 Page 260 of 333 Capital Improvement Plan City of Shakopee, Minnesota 2021 thru 2025 Project # Storm-20-002 Project Name Drainage and Flood Prevention Improvements Accounting Code Fund Surface Water Fund Description Department Contact Type Useful Life Category Priority SCaius Total Project Cost: Storm Drainage Fund Public Works Director Improvement Storm Sewer/Drainage 2 Important -Provide Efficienci Active $555,000 Drainage and flood prevention improvements. This project includes improvements to drainage and flooding issues at the following locations: 1. Larkspur Court dry pond flooding. 2. The alley northeast of the intersection of 6th Avenue East and Spencer Street South. 3. The alley southeast of the intersection of 7th Avenue West and Apgar Street South. 4. Pinewood Estates near Pinewood Drive and Shenandoah Drive. 5. South and west of Boiling Springs Lane and east of Stagecoach Road. Justification There are frequent drainage and flooding issues at these locations that impact property and alley flooding, resulting in the need of city assistance to help protect and mitigate flooding issues. These projects will implement solutions to reduce the need for frequent city assistance and address the drainage, flooding and safety issues. Prior 50,000 Total Prior 50,000 Total Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 425,000 Engineering/Administration 80,000 425,000 80,000 Funding Sources Total 505,000 505,000 2021 2022 2023 2024 2025 Total Storm Drainage Fund 505,000 505,000 Total 505,000 505,000 Budget Impact/Other 206 Page 261 of 333 Capital Improvement Plan City of Shakopee, Minnesota 2021 thru 2025 Project # Storm-20-002 Project Name Drainage and Flood Prevention Improvements i mi g At IIIIIIIIIIIII uu A,i N IIIIIIIIIII 'iiiplilillll;'i J11111111111111111111111111111111111. i0,IIIIVIIIuIIIIIIIIIIIII� PROJE T LOCATION Department Storm Drainage Fund Contact Public Works Director 207 Page 262 of 333 PROFESSIONAL SERVICES AGREEMENT This Agreement is made and entered into on the 17th day of November 2020, between the CITY OF SHAKOPEE, 485 Gorman Street, Shakopee, MN 55379 ("City") and ADVANCED ENGINEERING AND ENVIRONMENTAL SERVICES, INC. (AE2S), 6901 East Fish Lake Road, Suite 184, Maple Grove, MN 55369 ("Consultant"). Preliminary Statement The purpose of this Agreement is to set forth terms and conditions for the provision of professional services by the Consultant for the City for the following described Project: Storm-20-001 Annual Erosion/Pond Cleaning/Outlet Improvement Projects 1, 3 and 5 Design and Construction Services. The City and Consultant agree as follows: 1. Consultant's Services. The Consultant agrees to provide professional services as described in Exhibit A, Scope of Work and any addenda thereto. The Consultant shall serve as the City's professional consultant in the specified work and shall provide consultation and advice to the City during the performance of its services. The Consultant agrees to use the City's standard specifications in any bidding documents prepared under this Agreement. The requirements of this section may be waived by the City if the City Engineer determines that they are not necessary for the successful completion of the project. A Consultant requesting a requirement to be waived must have written authorization from the City Engineer and must be incorporated into this agreement. 2. Time for Performance of Services. The Consultant will endeavor to perform the services outlined in the work program within the prescribed days from the date of the contract award. Any changes in this schedule must be approved in writing by the City. 3. Term. The term of this Agreement will be from November 17, 2020, through December 31, 2021, the date of signature by the parties notwithstanding. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. 4. Compensation for Services. City agrees to pay the Consultant for services as described in Exhibit A, attached and made a part of this Agreement, which may be Page 1 Professional Services Agreement AE2S-Storm-20-001 Projects 1, 3 and 5 Design and Construction Page 263 of 333 amended from time to time by mutual agreement by City and Consultant. The Consultant's hourly rates must be based on the hourly rates approved by the City. The Agreement amount shall include all services to be rendered by the Consultant as part of this Agreement (including all travel, living and overhead expenses incurred by the Consultant in connection with performing the services herein) except for special services authorized in writing by the City. The amount stipulated shall be considered a "Not to Exceed" cost to the City. The Consultant must keep track of the costs billable under this contract at all times; any work in excess of the negotiated amount shall not be eligible for payment unless preapproved. The Consultant must notify the City if the Consultant anticipates that the negotiated amount might be exceeded, in order to determine whether or not the City is prepared to increase the compensation. This notification and approval must occur in advance of the work occurring to be considered for compensation. 5. Payment of Fees. The Consultant must submit itemized bills for services provided to the City on a monthly basis. The monthly billing must summarize the progress of the project as certified by the Consultant. For work reimbursed on an hourly basis, the Consultant must indicate for each employee, his or her classification, the number of hours worked, rate of pay for each employee, a computation of amounts due for each employee, the total amount due, the original contracted amount, the current requested amount, and the total amount. Consultant must verify all statements submitted for payment in compliance with Minnesota Statutes Sections 471.38 and 471.931. For reimbursable expenses, the Consultant must provide such documentation as reasonably required by the City. Consultant bills submitted will be paid in the same manner as other claims made to the City. 6. Audit Disclosure. The Consultant must allow the City or its duly authorized agents reasonable access to such of the Consultant's books and records as are pertinent to all services provided under this Agreement. Any reports, information, data, etc. given to, or prepared or assembled by the Consultant under this Agreement which the City requests to be kept confidential must not be made available to any individual or organization without the City's prior written approval. All finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports prepared by the Consultant will become the property of the City upon termination of this Agreement, but Consultant may retain copies of such documents as records of the services provided and may reuse standard portions of such documents in the normal course of its business. Page 2 Professional Services Agreement AE2S-Storm-20-001 Projects 1, 3 and 5 Design and Construction Page 264 of 333 7 Termination. Termination for Cause. This Agreement may be terminated by City by seven day's written notice to Consultant delivered to the address written above. Upon termination under this provision, the Consultant will be paid for services rendered and reimbursable expenses until the effective date of termination. If, through any cause (except those reasonably beyond Consultant's control), the Consultant shall fail to fulfill in timely and proper manner its obligations under this Contract, or if the Consultant shall violate any of the covenants, agreements, or stipulation of this Contract, the City shall thereupon have the right to terminate this Contract by giving written notice to the Consultant of such termination and specifying the effective date thereof, at least five (5) days before the effective date of termination. In that event the Consultant shall have sixty (60) days to furnish all finished or unfinished documents, computer programs, data, studies, surveys, drawings, maps, models, photographs, and reports or other material prepared by the Consultant under this Contract, which shall, at the option of the City, become its property, and the Consultant shall be entitled to receive just, equitable compensation for any satisfactory work completed on such documents and other materials prior to the effective date of termination. Notwithstanding the above, the Consultant shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Contract by the Consultant, and the City may withhold any payments to the Consultant for the purpose of setoff until such time as the exact amount of damages due the City from the Consultant is determined. In the event this Contract is terminated for cause, then the City may take over and complete the work, by contract or otherwise, and the Consultant and its sureties shall be liable to the City for any costs over the amount of this contract thereby occasioned by the City. In any such case the City may take possession of, and utilize in completing the work, such materials, appliances and structures as may be on the work site and are necessary for completion of the work. The foregoing provisions are in addition to, and not in limitation of, any other rights which the City may have. Termination Not For Cause. The City may terminate this Contract at any time, with or without cause, by giving written notice to the Consultant of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination. In that event, the Consultant shall have sixty (60) days to furnish all finished or unfinished documents, computer programs, data, studies, surveys, drawings, maps, models, photographs, and reports or other material prepared by the Consultant under this Contract, which shall, at the option of the City, become its property. If the Contract is terminated by the City as provided in this paragraph, the Consultant will be paid an amount which bears the same ratio Page 3 Professional Services Agreement AE2S-Storm-20-001 Projects 1, 3 and 5 Design and Construction Page 265 of 333 to the total compensation as the services actually performed bear to the total services of the Consultant covered by this Contract, less payments or compensation previously made. 8. Subcontractor. The Consultant must not enter into subcontracts for any of the services provided for in this Agreement without the express written consent of the City. 9. Independent Contractor. At all times and for all purposes hereunder, the Consultant is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Consultant an employee of the City. 10. Assignment. Neither party will assign this Agreement, nor any interest arising herein, without the written consent of the other party. 11. Services not Provided for. No claim for services furnished by the Consultant not specifically provided for herein will be honored by the City. 12. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision will not affect the remaining provisions of the Agreement. 13. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement will be valid only when expressed in writing and duly signed by the parties unless otherwise provided herein. 14. Compliance with Laws and Regulations. In providing services hereunder, the Consultant must abide by all statutes, ordinances, rules and regulations pertaining to the provision of services to be provided. Any violation will constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 15. Equal Opportunity. During the performance of this contract, the Consultant must not discriminate against any employee or applicant for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, or age. The Consultant must post in places available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause and stating that all qualified applicants Page 4 Professional Services Agreement AE2S-Storm-20-001 Projects 1, 3 and 5 Design and Construction Page 266 of 333 will receive consideration for employment. The Consultant must incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. 16. Waiver. Any waiver by either party of a breach of any provisions of this Agreement will not affect, in any respect, the validity of the remainder of this Agreement. 17. Liability and Indemnity. The Consultant must indemnify and hold harmless the City, its employees and agents, for all claims, damages, losses, and expenses, including, but not limited to, attorney's fees, which they may suffer or for which they may be held liable, as a result of, and to the extent of, the negligent or wrongful acts of the Consultant, his employees, or anyone else for whom he is legally responsible in the performance of this Agreement. The Consultant assumes full responsibility for relations with its subcontractors, and must hold the City harmless and must defend and indemnify the City, its employees and agents, for any claims, damages, losses, and expenses in any manner caused by such subcontractors, arising out of or connected with this contract. 18. Insurance. During the term of this Agreement, Consultant must procure and maintain during the life of this Contract, and provide the City with a certificate of insurance showing, the following coverage for each occurrence and in aggregate: A. Comprehensive General Liability Insurance, including Broad Form Property Damage, Completed Operations and Contractual Liability for limits not less than $1,500,000 each occurrence for damages of bodily injury or death to one or more persons and $1,500,000 each occurrence for damage to or destruction of property. B. Insurance coverage for Special Hazards, including but not limited to explosion hazard, collapse hazard, underground property damage hazard, (commonly known as XCU). C. Comprehensive Automobile Liability Insurance, in an amount not less than $1,500,000 for each occurrence. Coverage shall include all owned autos, non -owned autos, and hired autos. D. Errors and Omissions Insurance against errors and omissions resulting from the performance of Consultant's work under this Agreement. Said coverage shall be in an amount not less than $2,000,000. Page 5 Professional Services Agreement AE2S-Storm-20-001 Projects 1, 3 and 5 Design and Construction Page 267 of 333 E. Workmen's Compensation insurance for all its employees as required by the Minnesota Worker's Compensation Act. F. The City of Shakopee must be named as "ADDITIONALLY INSURED" on the insurance described in paragraphs A, B, and C, and must receive notice ten (10) days prior to the cancellation or expiration any of the specified insurance. If the deductible provisions of the Consultant's coverage or any subcontractor's coverage is questioned by the City, the Consultant shall provide the City, upon request, "Proof of Assets". This policy must provide, as between the City and the Consultant, that the Consultant's coverage shall be the primary coverage in the event of a loss. If the Consultant is providing either architectural or engineering services, the Consultant must also maintain during the term of this Agreement a professional liability insurance policy with the same limits as for general liability. A certificate of insurance on the City's approved form which verifies the existence of these insurance coverages must be provided to the City before work under this Agreement is begun. 19. Governing Law. This Agreement will be controlled by the laws of the State of Minnesota. 20. Whole Agreement. This Agreement embodies the entire agreement between the parties including all prior understanding and agreements, and may not be modified except in writing signed by all parties. Executed as of the day and year first written above. CITY OF SHAKOPEE AE2S By: By: Bill Mars, Mayor Date: Its: Contracts Officer By: William H. Reynolds, City Administrator Date: Date: Page 6 Professional Services Agreement AE2S-Storm-20-001 Projects 1, 3 and 5 Design and Construction Page 268 of 333 City of Shakopee Drainage and Erosion Improvement Projects Attachment 1 - Scope of Services Project Packages 1 & 2 October 26, 2020 Background AE2S completed feasibility studies for Drainage & Erosion Improvement projects throughout the City of Shakopee in 2020. From these studies, five (5) projects were deemed ready to move into final design and construction. The individual projects are grouped into three different design packages based on the similar nature of the scope of work for each. These design packages will each have a unique final design plan, quote package and construction contract to complete the work. Overall, each design package will go through the quote process, with the expectation each package is less than $175,000 in total construction cost, in accordance with State Statutes so a formal bidding process is not needed. The elements included within each project package are as follows: Project Package #1 • 2425 Peace Circle Outlet Replacement • 1560 Windsor Lane Outlet Modification Project Package #2 • 4th Avenue East Upper Valley Drainage Safety Improvement The Scope of Services listed below is to be completed for each Project Package. It is expected each project will be on the same schedule, all packages will be submitted the same time for review and they will be all sent out at the same time for quotes. Unique aspects to any one of the design packages has been noted below as well as within Attachment #2 — Task Hour Budget Detailed Fee. 1. Project Management & Coordination a. Background: Project management and coordination is a key component of every project to monitor project budget, scope, and schedule and coordinate with the City Project Manager. b. AE2S Services: i. Internal and external team management, ii. Schedule and budget management, iii. Deliverables management, iv. Integration of the AE2S team with the City, and Page 269 of 333 Drainage and Erosion Improvement Projects Attachment 1 — Scope of Services October 26, 2020 AE2S proposes to complete the proposed Scope of Services in accordance with the following schedule: • Final Design November 2020 — February 2021 • Permitting November 2020 — February 2021 • Quotes Received March 2021 • Construction June 2021 — August 2021 • Construction — Substantial Completion Fall 2021 Page 21 of 22 Drainage and Erosion Improvement Projects Attachment 1 — Scope of Services October 26, 2020 Professional Fees SHAKOPE E AE2S proposes to provide the professional services consistent with the Scope of Services outlined above as shown in Table 1. Table 1. Fee Summary AE2S Professional Fees(2) Notes Project Package co Final Design & Quote Phase (3) Construction Phase (4) Project Package #1 $21,505 $4,962 Tasks will be billed based on the AE2S hourly rates for the year of the work. Project Package #2 $37,608 $8,794 (1) (2) (3) (4) See Attachment 2 — Task Hour Budget for detailed hours included with each task Professional Fees include expenses. Hourly, not to exceed fee. The Professional Fee needed to complete the scope of work has been estimated and will be billed hourly for the actual work performed based on the Contractors schedule. Page 22 of 22 PROFESSIONAL SERVICES AGREEMENT This Agreement is made and entered into on the 17th day of November 2020, between the CITY OF SHAKOPEE, 485 Gorman Street, Shakopee, MN 55379 ("City") and ADVANCED ENGINEERING AND ENVIRONMENTAL SERVICES, INC. (AE2S), 6901 East Fish Lake Road, Suite 184, Maple Grove, MN 55369 ("Consultant"). Preliminary Statement The purpose of this Agreement is to set forth terms and conditions for the provision of professional services by the Consultant for the City for the following described Project: Storm-20-002 Drainage and Flood Prevention Improvement Projects 2 and 3 Design and Construction Services. The City and Consultant agree as follows: 1. Consultant's Services. The Consultant agrees to provide professional services as described in Exhibit A, Scope of Work and any addenda thereto. The Consultant shall serve as the City's professional consultant in the specified work and shall provide consultation and advice to the City during the performance of its services. The Consultant agrees to use the City's standard specifications in any bidding documents prepared under this Agreement. The requirements of this section may be waived by the City if the City Engineer determines that they are not necessary for the successful completion of the project. A Consultant requesting a requirement to be waived must have written authorization from the City Engineer and must be incorporated into this agreement. 2. Time for Performance of Services. The Consultant will endeavor to perform the services outlined in the work program within the prescribed days from the date of the contract award. Any changes in this schedule must be approved in writing by the City. 3. Term. The term of this Agreement will be from November 17, 2020, through December 31, 2021, the date of signature by the parties notwithstanding. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. 4. Compensation for Services. City agrees to pay the Consultant for services as described in Exhibit A, attached and made a part of this Agreement, which may be Page 1 Professional Services Agreement AE2S-Storm-20-002 Projects 2 and 3 Design and Construction Page 272 of 333 amended from time to time by mutual agreement by City and Consultant. The Consultant's hourly rates must be based on the hourly rates approved by the City. The Agreement amount shall include all services to be rendered by the Consultant as part of this Agreement (including all travel, living and overhead expenses incurred by the Consultant in connection with performing the services herein) except for special services authorized in writing by the City. The amount stipulated shall be considered a "Not to Exceed" cost to the City. The Consultant must keep track of the costs billable under this contract at all times; any work in excess of the negotiated amount shall not be eligible for payment unless preapproved. The Consultant must notify the City if the Consultant anticipates that the negotiated amount might be exceeded, in order to determine whether or not the City is prepared to increase the compensation. This notification and approval must occur in advance of the work occurring to be considered for compensation. 5. Payment of Fees. The Consultant must submit itemized bills for services provided to the City on a monthly basis. The monthly billing must summarize the progress of the project as certified by the Consultant. For work reimbursed on an hourly basis, the Consultant must indicate for each employee, his or her classification, the number of hours worked, rate of pay for each employee, a computation of amounts due for each employee, the total amount due, the original contracted amount, the current requested amount, and the total amount. Consultant must verify all statements submitted for payment in compliance with Minnesota Statutes Sections 471.38 and 471.931. For reimbursable expenses, the Consultant must provide such documentation as reasonably required by the City. Consultant bills submitted will be paid in the same manner as other claims made to the City. 6. Audit Disclosure. The Consultant must allow the City or its duly authorized agents reasonable access to such of the Consultant's books and records as are pertinent to all services provided under this Agreement. Any reports, information, data, etc. given to, or prepared or assembled by the Consultant under this Agreement which the City requests to be kept confidential must not be made available to any individual or organization without the City's prior written approval. All finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports prepared by the Consultant will become the property of the City upon termination of this Agreement, but Consultant may retain copies of such documents as records of the services provided and may reuse standard portions of such documents in the normal course of its business. Page 2 Professional Services Agreement AE2S-Storm-20-002 Projects 2 and 3 Design and Construction Page 273 of 333 7 Termination. Termination for Cause. This Agreement may be terminated by City by seven day's written notice to Consultant delivered to the address written above. Upon termination under this provision, the Consultant will be paid for services rendered and reimbursable expenses until the effective date of termination. If, through any cause (except those reasonably beyond Consultant's control), the Consultant shall fail to fulfill in timely and proper manner its obligations under this Contract, or if the Consultant shall violate any of the covenants, agreements, or stipulation of this Contract, the City shall thereupon have the right to terminate this Contract by giving written notice to the Consultant of such termination and specifying the effective date thereof, at least five (5) days before the effective date of termination. In that event the Consultant shall have sixty (60) days to furnish all finished or unfinished documents, computer programs, data, studies, surveys, drawings, maps, models, photographs, and reports or other material prepared by the Consultant under this Contract, which shall, at the option of the City, become its property, and the Consultant shall be entitled to receive just, equitable compensation for any satisfactory work completed on such documents and other materials prior to the effective date of termination. Notwithstanding the above, the Consultant shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Contract by the Consultant, and the City may withhold any payments to the Consultant for the purpose of setoff until such time as the exact amount of damages due the City from the Consultant is determined. In the event this Contract is terminated for cause, then the City may take over and complete the work, by contract or otherwise, and the Consultant and its sureties shall be liable to the City for any costs over the amount of this contract thereby occasioned by the City. In any such case the City may take possession of, and utilize in completing the work, such materials, appliances and structures as may be on the work site and are necessary for completion of the work. The foregoing provisions are in addition to, and not in limitation of, any other rights which the City may have. Termination Not For Cause. The City may terminate this Contract at any time, with or without cause, by giving written notice to the Consultant of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination. In that event, the Consultant shall have sixty (60) days to furnish all finished or unfinished documents, computer programs, data, studies, surveys, drawings, maps, models, photographs, and reports or other material prepared by the Consultant under this Contract, which shall, at the option of the City, become its property. If the Contract is terminated by the City as provided in this paragraph, the Consultant will be paid an amount which bears the same ratio Page 3 Professional Services Agreement AE2S-Storm-20-002 Projects 2 and 3 Design and Construction Page 274 of 333 to the total compensation as the services actually performed bear to the total services of the Consultant covered by this Contract, less payments or compensation previously made. 8. Subcontractor. The Consultant must not enter into subcontracts for any of the services provided for in this Agreement without the express written consent of the City. 9. Independent Contractor. At all times and for all purposes hereunder, the Consultant is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Consultant an employee of the City. 10. Assignment. Neither party will assign this Agreement, nor any interest arising herein, without the written consent of the other party. 11. Services not Provided for. No claim for services furnished by the Consultant not specifically provided for herein will be honored by the City. 12. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision will not affect the remaining provisions of the Agreement. 13. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement will be valid only when expressed in writing and duly signed by the parties unless otherwise provided herein. 14. Compliance with Laws and Regulations. In providing services hereunder, the Consultant must abide by all statutes, ordinances, rules and regulations pertaining to the provision of services to be provided. Any violation will constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 15. Equal Opportunity. During the performance of this contract, the Consultant must not discriminate against any employee or applicant for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, or age. The Consultant must post in places available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause and stating that all qualified applicants Page 4 Professional Services Agreement AE2S-Storm-20-002 Projects 2 and 3 Design and Construction Page 275 of 333 will receive consideration for employment. The Consultant must incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. 16. Waiver. Any waiver by either party of a breach of any provisions of this Agreement will not affect, in any respect, the validity of the remainder of this Agreement. 17. Liability and Indemnity. The Consultant must indemnify and hold harmless the City, its employees and agents, for all claims, damages, losses, and expenses, including, but not limited to, attorney's fees, which they may suffer or for which they may be held liable, as a result of, and to the extent of, the negligent or wrongful acts of the Consultant, his employees, or anyone else for whom he is legally responsible in the performance of this Agreement. The Consultant assumes full responsibility for relations with its subcontractors, and must hold the City harmless and must defend and indemnify the City, its employees and agents, for any claims, damages, losses, and expenses in any manner caused by such subcontractors, arising out of or connected with this contract. 18. Insurance. During the term of this Agreement, Consultant must procure and maintain during the life of this Contract, and provide the City with a certificate of insurance showing, the following coverage for each occurrence and in aggregate: A. Comprehensive General Liability Insurance, including Broad Form Property Damage, Completed Operations and Contractual Liability for limits not less than $1,500,000 each occurrence for damages of bodily injury or death to one or more persons and $1,500,000 each occurrence for damage to or destruction of property. B. Insurance coverage for Special Hazards, including but not limited to explosion hazard, collapse hazard, underground property damage hazard, (commonly known as XCU). C. Comprehensive Automobile Liability Insurance, in an amount not less than $1,500,000 for each occurrence. Coverage shall include all owned autos, non -owned autos, and hired autos. D. Errors and Omissions Insurance against errors and omissions resulting from the performance of Consultant's work under this Agreement. Said coverage shall be in an amount not less than $2,000,000. Page 5 Professional Services Agreement AE2S-Storm-20-002 Projects 2 and 3 Design and Construction Page 276 of 333 E. Workmen's Compensation insurance for all its employees as required by the Minnesota Worker's Compensation Act. F. The City of Shakopee must be named as "ADDITIONALLY INSURED" on the insurance described in paragraphs A, B, and C, and must receive notice ten (10) days prior to the cancellation or expiration any of the specified insurance. If the deductible provisions of the Consultant's coverage or any subcontractor's coverage is questioned by the City, the Consultant shall provide the City, upon request, "Proof of Assets". This policy must provide, as between the City and the Consultant, that the Consultant's coverage shall be the primary coverage in the event of a loss. If the Consultant is providing either architectural or engineering services, the Consultant must also maintain during the term of this Agreement a professional liability insurance policy with the same limits as for general liability. A certificate of insurance on the City's approved form which verifies the existence of these insurance coverages must be provided to the City before work under this Agreement is begun. 19. Governing Law. This Agreement will be controlled by the laws of the State of Minnesota. 20. Whole Agreement. This Agreement embodies the entire agreement between the parties including all prior understanding and agreements, and may not be modified except in writing signed by all parties. Executed as of the day and year first written above. CITY OF SHAKOPEE AE2S By: By: Bill Mars, Mayor Date: Its: Contracts Officer By: William H. Reynolds, City Administrator Date: Date: Page 6 Professional Services Agreement AE2S-Storm-20-002 Projects 2 and 3 Design and Construction Page 277 of 333 City of Shakopee Drainage and Erosion Improvement Projects Attachment 1 - Scope of Services Project Package #3 October 26, 2020 Background AE2S completed feasibility studies for Drainage & Erosion Improvement projects throughout the City of Shakopee in 2020. From these studies, five (5) projects were deemed ready to move into final design and construction. The individual projects are grouped into three different design packages based on the similar nature of the scope of work for each. These design packages will each have a unique final design plan, quote package and construction contract to complete the work. Overall, each design package will go through the quote process, with the expectation each package is less than $175,000 in total construction cost, in accordance with State Statutes so a formal bidding process is not needed. The elements included within each project package are as follows: Project Package #3 • 426 7th Avenue West — Alley Flooding • 507 6th Avenue East — Alley Flooding The Scope of Services listed below is to be completed for each Project Package. It is expected each project will be on the same schedule, all packages will be submitted the same time for review and they will be all sent out at the same time for quotes. Unique aspects to any one of the design packages has been noted below as well as within Attachment #2 — Task Hour Budget Detailed Fee. 1. Project Management & Coordination a. Background: Project management and coordination is a key component of every project to monitor project budget, scope, and schedule and coordinate with the City Project Manager. b. AE2S Services: i. Internal and external team management, ii. Schedule and budget management, iii. Deliverables management, iv. Integration of the AE2S team with the City, and v. QA/QC review of deliverable. c. Deliverables: i. Regular project updates. Page 278 of 333 Drainage and Erosion Improvement Projects Attachment 1 — Scope of Services October 26, 2020 commencement of the Construction Contract's correction period. c. Deliverables: i. Minutes from each weekly construction meeting. ii. Contractor Payments iii. Change Orders iv. Notice of Substantially Complete v. Construction Plan Record Documents [as -built plan] d. Assumptions [Additional specific assumptions are located in the "Description" column of Attachment 2]: i. See Attachment 2 — Task Hour Budget Detailed Fee for assumptions included within Construction Phase services. Performance Schedule AE2S proposes to complete the proposed Scope of Services in accordance with the following schedule: • Final Design November 2020 — February 2021 • Permitting November 2020 — February 2021 • Quotes Received March 2021 • Construction June 2021 — August 2021 • Construction — Substantial Completion Fall 2021 Page 19 of 20 Drainage and Erosion Improvement Projects Attachment 1 — Scope of Services October 26, 2020 Professional Fees SHAKOPE E AE2S proposes to provide the professional services consistent with the Scope of Services outlined above as shown in Table 1. Table 1. Fee Summary AE2S Professional Fees(2) Notes Project Package co Final Design & Quote Phase (3) Construction Phase (4) Project Package #3 $22,611 $4,962 Tasks will be billed based on the AE2S hourly rates for the year of the work. (1) (2) (3) (4) See Attachment 2 — Task Hour Budget for detailed hours included with each task Professional Fees include expenses. Hourly, not to exceed fee. The Professional Fee needed to complete the scope of work has been estimated and will be billed hourly for the actual work performed based on the Contractors schedule. Page 20 of 20 1111111111111111111111111111111111 0 to C.) 0 ndsor Lane and H water basin northwest of the intersection of 1) cs 0 1) JD s- -0csa elo 0 0 W:1 ' Ti] cr.) 0 C.( u C.J z 0 ro 0 0 0_ 0 0) 0 co_ 111111111 )1111m 1111111111111 11111111111111111111111111 " 5,@JIA,.105 iewawuoJIAtiA pue Stauaau.Bu.9 popuenpv I ugra.szae.mmm 1.110111 I III 1lW VW 11'1,111 11111111:,1,11,1":":":":11 1„1,111ii,11,111,11,11,11,111,11,1111111111 „„„„„,m 111111111111111111111) »"11111111111111111111111111 ..1)",11111111111111111111111111111111111111111111111111111111111 )11,110100010000110 11111111111111111111111 111H111" 1111111111 I )100)0000),„„), Page 283 of 333 0 ll OldNil Permanent lift o o a) a) 0) 0 U 50 O N (6 N -0 2a) — - CD ° as : N, u) 0 p E U 0 a) Ci > 0 c a CD 0� TO Q C!) 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V o a)" E 5 _E _0) ,.-.., o 0) O o • o E 0) 0 0 0 -o 0 M q) a) 0 � 4= V) Ca) a▪ ) a> cum c CO E o o E E▪ -o CD5 s_ a) *-• 0) Co o -" — u) .� 7) co O >' 5 o ° U k. `' COj a) O 0) CO N CU a) E o E o O a) > m -- CO 0) -'-' E cn 8 -o • C > (rio C ate) • 0 Q — > o to w U • a) • c - O Q • a. • • E • • Reduce assistance/maintenance needs for P higher cost $195,000) co 0 co a) 7u�1'saamaaS Iemua&uUOa!u3 pue `uuaaul9ug paiiuenpV worsZae•mmm I11111111 I z 0 0 4-1 0 w 2019 Snowmelt Event lea nummunv 0 0 LL 0 Existing conditions 111111111111111111111111111111 NI c -0 u) 75 : 0 22 mo C c -0 CD CC) Co a) 6- 75 c U? C3 i —I a) a) �� C E -0 CL �.o•�n (!) -- c N c o 7 c 0c13 0) C�06 N0an Ecn6a� C6 O j 0 E CV cDo oco.,oc c`�— �75.— C6 O C .E W a)L a) 0 0) O a3 CO c 0 c., a) 0 0•-0 -0L4-0o a) 0' o c a) U>LO`'() a)j CO a) -0 eL O . Cn co L. .L c (c[� L _Jiz�228 0 • 0 0 0 4— tt a c Ri 07 0 sz a) 0 a) Reduce assistance/maintenance needs for PW "Nr,::+1;'''4W rare, Proposed conditi La—) co CD (/) c CD Co 10 co 0 a) c CO O u) E CD �.c ON CZ 00 v) E as a} V O aY) /R ._ U) o to C�) c �, l�J coca c w= c 0 L C.)o O P. c CD o • w 4- O 0 COci) cp-c_+ .(0 4 CO- W"• 4fl L a) cts (U coo N s L F.' o 2 c rm EE0 0 E . . . •• t I" to s•.r.t- this rojct fr • • •• 11) 0 4 • 0 • • cr) c 4) 0 4 4 cu" • 4 ' 0 0 • • • • • • • 0 C CO • • • • (/) • • • • • 11.A. Shakopee City Council December 1, 2020 FROM: Nate Reinhardt, Finance Director TO: Mayor and Council Members Subj ect: City Bill List Policy/Action Requested: None Recommendation: Informational Only Discussion: These reports reflect the expenditures as recorded for 2020 activity. The following transactions are notable for this reporting cycle: • Minnesota Pump Works; Replacement purchase of a portable sewer pump. The pump is used for emergency pumping and as a backup pump for Lift Station #16. $98,790.00 • Tierney; Fire Station 1 training room technology upgrade. The current system is not conducive to the needs for remote trainings and meetings. $55,142.44 Included in the check list are various refunds, returns, and pass through. Budget Impact: Operating and capital expenditures within the 2020 budget. ATTACHMENTS: o Council Check Summary o Council Check Register ▪ Bill List Transfers Page 310 of 333 11 /24/202013:32:41 CITY OF SHAKOPEE O F 0 J N CO 0 Council Check Summary e actual amount due to data sequencing and/or data selection. Payment amount may not r ai Z 0 O E c c E U N CD OM O M CND 7 N- CO co (OD I� V (O I- O 0) l!) V 0 N CD V O O O 1- N co O LSD 0O O GO V LC) O V CO- lO 0 D) h V 0 N GENERAL FUND FORFEITURE O O O N N 0 02190 ECONOMIC DEVELOPMENT AUTHORITY PARK DEVELOPMENT TIF DIST #18 CANTERBURY COMMON SEWER FUND SURFACE WATER FUND INFO TECH I.S. FUND SW METRO DRUG TASK FORCE ESCROW FUND O O O (D (O O N N O O O N V O O CO OD O O 0 0 0 0 0 0 0 Page 311 of 333 11 /24/202013:32:34 CITY OF SHAKOPEE a Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No O Z 0 Z U O 0 a Supplier / Explanation C E 1ST AVE FRAMING M N CO CO W LL BUILDING MAINT SUPPLIES COMMUNITY CENTER BUILDING MAINT SUPPLIES SURFACE WATER MANAGEMENT OTHER PROF SERVICES FACILITIES OPERATING SUPPLIES OPERATING SUPPLIES O O h LO CO LO N N CO CO N CO CO CO 0 0 CV CV O CO CO CO CO CO (fl (D r CO h O) N (0 M (n co CO co co O O N- coOcoOcoOO 138107 2595 HISTORY WALL ITEMS 119213 2XL CORPORATION 148924 11/19/2020 138109 400049 128697 ADVANCED ENGINEERING & ENVIRONMENTAL SER 0 0 CO CO 7 f" CO CO O O) CO D) (n (n N CO (V CO LO LO h h h h N N I-- N CO 7 D) D) CO 0 O 0 CO CD 0 0 0 00 CO CO (0 N W COCOCOCO CO CO co O LO CO co (O N CO N M I- V I- V N N N CO CO N C r r 7 148925 11/19/2020 O N O N 100086 APACHE GROUP 148926 11/19/2020 c000 O O (() APPLE FORD OF SHAKOPEE INC 148927 11/19/2020 W W 0 0 J J 0 0 a a EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES Y Y Y d d d OPERATING SUPPLIES OPERATING SUPPLIES BUILDING MAINT SUPPLIES W U J 0 a OTHER PROF SERVICES PERSONNEL -PAYROLL SERVICE AWARDS COMMUNITY CENTER MEMBERSHIPS O 0 N N 0 r- Ls.) N O O CO N V CO CO CO CO CO CO CO CO M V N - N - N N (0 M co co co CO M O O O O O O O O O 280206-1 FOW 280839FOW SK1306 #180 N O 101940 ARROW HARDWARE & PAINT SHAKOPEE 148928 11/19/2020 n N N- O LO LO ▪ L() 00 00 CO () L() LC) 0) O CO N r CO 129840 AT & T 148929 11/19/2020 138123 367528 JB72 CASE 2023254 O O O (T AWARDS NETWORK 148930 11/19/2020 138084 00010560 SERVICE AWARD - N. THEIS BAZINET, HOWARD 148931 11/19/2020 0 0 0O N (` ') "'Tr) O N_ 0) 4) 0) (o a a_ co w m uJ w 2 co 11 /24/202013:32:34 CITY OF SHAKOPEE O O 0 J 0 CO CO Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No O Z O 0 0 0- Supplier / Explanation 0 E 4t O V O Continued... 131806 BAZINET, HOWARD N C) rn co 131774 BERNHARDT, BRIAN 148932 11/19/2020 COMMUNITY CENTER MEMBERSHIPS O CO M O RECREATION PROGRAMS OPERATING SUPPLIES FACILITIES BUILDING MAINT. BUILDING MAINT. BUILDING MAINT. co EQUIPMENT MAINT SUPPLIES RECREATION PROGRAMS YOUTH ACTIVITIES COMMUNITY CENTER J 0 d CD z 0 0) 0 w uJ J 0 O CO 0 0 O N N CO CO CO O O O CO 0 V 0) I -- I-- N M CO CO N 1� 7 CO co CO CO CO V V ✓ 6) 6) V I- N. co co co N I-- r— O CO O O O O CO O 138094 283863 REFUND FAMILY MEMBERSHIP 0 O 0 O 100218 BIFFS INC 148933 11/19/2020 138110 #W790091 HALLOWEEN EVENT 111172 BOBS LAWN & LANDSCAPING , INC 148934 11/19/2020 CO N. 0 CO CO CO CO CO CO CO 00 0) O x N ti N- N.- 0 O O of a) co M co M 0 0 0 O O 0 CO O O CO CO C6 CO 0 O Cn O co N BOYER TRUCKS 148935 11/19/2020 138055 36351D CO N 0) BRODEN, JENNIFER 0 CO 148936 11/19/2020 138128 284115 REFUND FIRST TIME SPORTS 0 O 0 O BUN, KIMBERLY 148937 11/19/2020 138129 284117 REFUND PRIVATE SWIM LESSONS 0 O O 0 0 O O co CARVER COUNTY W 0 O 148938 11/19/2020 138125 NOTARY RENEWAL LESKO NOTARY REGISTRATION 0 O O N 0 w J 0 CDW GOVERNMENT INC N 0 O INFO TECH I.S. FUND OPERATING SUPPLIES CLEAN-UP DAY OTHER PROF SERVICES N 1N O N CO CO CO V O co co O 138074 3907111 7 LAPTOP WARRANTIES 0 0 O O O C) N CT M 148939 11/19/2020 0 O M CT M 108850 CERTIFIED RECYCLING 148940 11/19/2020 138064 57044 0 Cn 0) co M Page 313 of 333 0 Cn 0) co M 11 /24/202013:32:34 CITY OF SHAKOPEE CO Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No O Z C Z O O 0 0 0 Supplier / Explanation C E O O _0 0 0 J p 0 0) 0 Y LC)O c Continued... 108850 CERTIFIED RECYCLING N N C) O szr co CHOICE ELECTRIC INC 148941 11/19/2020 F W W W CC W CC CC lL LL D 0) BUILDING MAINT SUPPLIES SEWER MANAGEMENT SURFACE WATER MANAGEMENT SEWER MANAGEMENT SURFACE WATER MANAGEMENT z z z z z z z z z z HHHHHHHHHH 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CC • CC CC CC CC Ct CC CC CC CC O 0 0 0 0 0 0 0 0 0 Z Z Z Z Z Z Z Z Z Z DDDDDDDDDD F F F LA LULU W Y W W 0 0i 0i OPERATING SUPPLIES EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES O 0 _Z _Z Z Z Q Q O 0 W 0 0 0 CONFERENCE/SCHOOL/TRAINING O N N N_ N N N N N_ N N N CD O l!) 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INNOVATIVE OFFICE SOLUTIONS, LLC N N r N rn OD Tr UNALLOCATED OFFICE SUPPLIES UNALLOCATED OPERATING SUPPLIES r CO CO CO 00 0) CO CO CO CO CO CO Z Z EDA MANAGEMENT OTHER PROF SERVICES PR19 SHAKOPEE BRICKYARD/MARINA OTHER PROF SERVICES N- r MCV CO cD cD O 0) r C CON O 124-2020-0302 124-2020-0232 GENERAL FUND J W 0 GENERAL FUND GASOLINE PARK SERVICES DAMAGE DEPOSIT FACILITIES BUILDING MAINT. o EQUIPMENT MAINT SUPPLIES INFO TECH I.S. 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VERIZON WIRELESS CO O 0 N C) CE ARENA Z Z Z Z Z Z Z Z Z Z Z Z Z Z 0 0 0 0 0 0 0 0 0 0 0 0 0 0 H H H H H H H H H H H H H H 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w w w w w w w w w w w w w w a a a a a a a a a a a a a a U 0 0 CO CO CD CO CO CO CO CO CO CO Z Z Z Z Z Z Z Z Z Z Z Z Z Z NFORMATION TECHNOLOGY NFORMATION TECHNOLOGY NFORMATION TECHNOLOGY COMPUTER ACCESS COMPUTER ACCESS COMPUTER ACCESS COMPUTER ACCESS COMPUTER ACCESS COMPUTER ACCESS COMPUTER ACCESS COMPUTER ACCESS COMPUTER ACCESS COMPUTER ACCESS TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE COMPUTER ACCESS TELEPHONE w w w w w w w w w w w w w w w w w w w w w 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 J J J J J J J J J J J J J J J J J J J J J 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a a a a a a a a a a a a a a a a a a a a a COMPUTER ACCESS COMPUTER ACCESS COMPUTER ACCESS TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE COMPUTER ACCESS COMPUTER ACCESS 0) 0) 0) 0) O) 0) O) O) 6) O) c c c c c c 0) v 0) 0) rn v v v v v v v v v v v v v v v v 0) 0) M C) M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M CO CO CO CO CO CO O CO CO CO CO CO O O CO CO CO CO O O CO CO CO CO CO CO O CO CO CO CO CO O CO CO CO CO CO CO O CO (6 • M M M M M M M M M M M M C) M N N N (0 CO M M M M M M M M M M M M M M MMMM M 0 M M M M MMMMMM M M Mr') CD CD CD CD CT CT CD CT CD CD CD CD CD CDO O O CT CT CD CT CD O O O O O O O O O O O O O O O O 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 0) lO 0) 0) 0) 0) 0) 0) (0 (0 (0 (0 (0 (0 lO In In 0) 0) 0) 0) (0 (0 (0 (0 (0 (0 (0 In In 0) 0) 0) 0) (0 (0 (0 (0 (0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O CO 00 W W 00 W W of CO CO c0 N W CO 00 W W 00 W W 0) CO CO N N W CO 00 W W W W W 0) CO c0 N N W M M M M M M M M M M C, M M M M M M M M M M C) CC) 0) M M M M M M M M M M C) CC) M M M Ice Arena cradle point Tyler Inspections Tyler Inspections Inspections cradle point Tyler Inspections Tyler Inspections o0 Cradle Point Inspections Cradle Point Inspections nspections cradle point 0 p O C U 0 U N - 0 E O C O (0 cc) cc) cc) (0 c c c c 0 a a a 0 >: E O 0 0 0 0 m co m m 05 a` Q, co m U U U U C Q Q Q Q D m m m O 0 0 0 0 0 0 0 0 E E O O O O Y D N t0 (0 (0 .5 0 co co m CD CD ca ca ca RI ca co m 0 .- > m m m m ca O 0 0 0 co H. 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VERIZON WIRELESS INSPECTION COMPUTER ACCESS W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W 0 U 0 0 0 0 0 0 0 0 0 0 0 U U U U 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a TELEPHONE TELEPHONE TELEPHONE COMPUTER ACCESS TELEPHONE COMPUTER ACCESS TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE COMPUTER ACCESS TELEPHONE a) v v v rn v co v v v v v v v v v v v v v v v v v v v v v v v v v v v v v v rn -a- co co co M M M M M M M (0 (0 (0 (0 M M M M M M M M CJ (0 (0 (0 (0 M M M M M M M M CJ (0 (0 (0 M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M O O CO CO CO CO O CO O O CO CO O O O O CO CO CO CO O O O CO CO O O O CO CO CO M CO CO CO CO CO CO M M M M M M M M M M CJ M M M M M M M M M M M M CJ M M M M M M M M M M M M M M M M O O O O O O C. 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TELEPHONE TELEPHONE TELEPHONE COMPUTER ACCESS COMPUTER ACCESS TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE NATURAL RESOURCES COMPUTER ACCESS CCCCCCCCCCCCCC H E- E E E E- E- W W W W W W W CC CC CC CC CC CC CC WWWWWWHWI— wI— W w I— w O O O O O O O W W W W W W 0) W Y W Y Y Y W W Y w W Y Y LL LL LL LL LL LL LL CC CC CCCCCCCC W CC CC CCC< C< CC CC O CCCt W H Ct K (0 U) U) CO CO (0 LL U) d U) a a a (0 fl U) d LL (.0 d d 0 0 0 0 0 0 0 TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE COMPUTER ACCESS TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE COMPUTER ACCESS COMPUTER ACCESS COMPUTER ACCESS COMPUTER ACCESS COMPUTER ACCESS COMPUTER ACCESS COMPUTER ACCESS c v v 0) 0) c c c c c rn c c c c c c c c c c c c c c 0) c c c c c c 0) 0) 0) 0) 0) 0) 0) co co co co co co co M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M cocococo co co cocoCOCOCOCOCOCOCOCOCOCOCOCOCOCOCOCOCOCOCOCOCOCOCOCOCOCOCOCOCOCOCO O O O CO CO CO CO CO CO CO CO CO O O O CO CO CO CO CO CO CO CO CO CO CO O O CO CO CO O CO CO CO CO CO CO O O N c O N N N N N N V N N N N N N N N N V N N N N N N N N N N CO CO CO CO CO CO CO CO O c O c c c c c c c CD c CD CD CDc c c O c c CD CDCD CD CD CD CD O O O O CD CD CD CD CD CD CD 0 O O O O O O O O O O O O O N N N N N (V (V 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 9866440402 0) LO l0 LC) K) l() 0C) LC) LC) 0) 0) 0) 0) 0) LO l0 LO K) LC) 0C) LC) LC) 0) 0C) 0C) 0) 0) l0 l0 LO K) LC) 0C) LC) 0) 0) 0C) 0C) 0) O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O co m m a 0o m co co co co co w m m m a co 0o m (0 co co co w w m m a a co 00 (0 (0 co co co w w co COCOCOCDCO M M CO CO CO CO CO M M M M M M COCOCOCOCOCOCOCOMMCO CO CO COCOCOCOCOCOCOCO VERIZON WIRELESS O O O i0 O O (0 c c V m m V c V .LO o U U U D U U U Y O- O a a a° v °c° a° a° a° a v) N 0) Nat Resources data card O O 0) O 00 co O COCO m m m m CO N if,' (0 N (N (0 �_ _ >> N c c c CO CO CO U) CO U) (/) O Y O O O O- O Y O Y Y Y N > O O- O Y Y DDDDDDD m 0) m m m m O m (0 m m C7 (� C� C� C7 C7 C7 12.) 65 a in (n in a g a a a in L a u) a a c c c c c c c LC) V) LC) u) u) c u) u) u) u) LC) o LC) 0) u) u) u) u) u) < u) u) u) LC) LC) 0) u) u) c c c o o c c c c c o c c c c c c c c c c o c c o c c c c c c o 0 0 0 0 0 0 . . 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O U L) o m m co m m CO CO m U Q 7 0 CO CO CO CO CO CO CO CO 0 0 0 0 0 0 0 0" 0 (11) (3)) 0)) v v v v v v v v 2 v (.0 0) 0) 0 0 O) Pws !pad Storm Todd S °) m t3o � 0 0 0 0 0 o O OOO v co o o v o O O O O O O O O 0) O CO ) COCO ',I- ',I- ',I- NI-V V V V M V V ',I- V WSB & ASSOC INC 0 0 149004 11/19/2020 R-016900-000-2 R-016562-000-4 c0 CO (0 CO O O 00 COM 0 131800 ZOOM VIDEO COMMUNICATIONS INC 149005 11 /19/2020 138093 INV51716587 CORPORATE PAYMENT SYSTEMS co n INSPECTION CREDIT CARD FEES CLEAN-UP DAY CREDIT CARD FEES CLEAN-UP DAY CREDIT CARD FEES PLANNING CONFERENCE/SCHOOL/TRAINING PLANNING EDA MANAGEMENT O O O N O N 0) co 0) 1'— co co CO CID CO CD CO (OO (CO ((00 (00 V V co co M d) co O O O O N 138148 OCT20 4465 0710 PAYPALS BLDG DEPT 6) 138149 OCT20 7050 9897 CLEAN-UP DAY SQUARE TEST TRANS LO 138150 OCT20_7050_9626 CLEAN-UP DAY SQUARE TEST TRANS 6) 138151 OCT20_0861_1271 N 138152 OCT20_0861 2967 O 138153 OCT20 0861 4184 N O O O O co 6 M N V O 0) V V N r r N N N 10262020 11/24/2020 CO Page 326 of 333 11 /24/202013:32:34 CITY OF SHAKOPEE co Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No O Z C 0 LL Supplier / Explanation C 0 E CORPORATE PAYMENT SYSTEMS PLANNING PLANNING CONFERENCE/SCHOOL/TRAINING PERSONNEL -PAYROLL OTHER PROF SERVICES ~ W w Y U 0) a • a EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES SURFACE WATER MANAGEMENT EQUIPMENT MAINT SUPPLIES w w w w O w w -J 0 K K LL LL co ▪ co OPERATING SUPPLIES EQUIPMENT MAINT SUPPLIES OPERATING SUPPLIES OPERATING SUPPLIES SEWER MANAGEMENT SURFACE WATER MANAGEMENT - COMMUNITY CENTER OPERATING SUPPLIES RECREATION PROGRAMS OPERATING SUPPLIES RECREATION PROGRAMS OPERATING SUPPLIES RECREATION PROGRAMS OPERATING SUPPLIES SANDVENTURE POOL BUILDING MAINT SUPPLIES COMMUNITY CENTER OPERATING SUPPLIES COMMUNITY CENTER BUILDING MAINT SUPPLIES N N f- O O O O N O N N CO CO N N N N O N O I- r- N V V V V O V O O O co O O co co co V V co N N N N N N N N N N N N N N N N N O O CO CO CO CO (0 CO CO CO CO CO CO O O CO CO CO CO O M _ _ V O) O) 6) N V V N- N- N N N co V N - N CON- N- N' N' N' N- N- V cc, co I- V co V V IT- r co O O O O CO O O O O O O O I- O O O O I- N- co co co O O co co 138154 OCT20_0861_7182 M 138155 OCT20_0861_9606 Q) 138156 OCT20_4408_0468 FEDERAL E-FILING 3RD QTR 138157 OCT20_4879_2459 O 138158 OCT20_4879_6435 O 138158 OCT20_4879_6435 SK1360 VIN 8317 CO - 138158 OCT20_4879_6435 c SK1145 6430JD M 138159 OCT20_4879_6315 PUMP REBUILD KIT (7) 138160 OCT20_4879_7508 PRINTER SWITCHES N OCT20_9767_3116 co u" co V. 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N O O N O N N I- O O r- O coO No co co co � r- V N N V N N N M N V V -KrN N V • V V 7 V O co co co co co co co co co co co co co co co co co CO ✓ V V V V V V M M M M N- N. N. N- N- 7 N ▪ N N N O CO CO CO CO CO CO <0 M M M M M M M O O O O O O O O O O O O O O O O O O O 138171 OCT20_0863_0019 CC STAFF CPR CERTS. O O O CO 138172 OCT20_0863_5917 AED TRAINING PADS CO CO CO 138173 OCT20_0863_4122 LG TRAINING SIHOUETTE r- 138174 OCT20_0863_8444 LG RECERTS NATE B. JORDAN M. M 138175 OCT20_0863_3277 NITRIL GLOVES 138176 OCT20_0863_9903 NITRIL GLOVES 7 138177 OCT20_0863_7702 FORKS AND OTHER SUPPLIES 138178 OCT20_7864_0001 POSTING FT AQUATIC SPECIALIST Lc) 138179 OCT20_9269_9191 2.07- REFUND OF SALES TAX r- 138180 OCT20_7883_4556 CO 138181 OCT20_7883_8792 SERVICE FEE- AJ93 POST 7 N u) 138182 OCT20_7883_5743 JJ LUNCH RAFFLE PRIZE r 138182 OCT20_7883_5743 SHARPS CONTAINER - EVIDENCE r 138183 OCT20_7883_1953 FR39 ZIP TIES M 138184 OCT20_7883_8513 PRIZE FOR JJ RAFFLE LUNCH C7) LC) (7) L!) C7) C7) O Q) O) V V N CO 138185 OCT20_7883_2751 WELL SNACK STATION POLICE DEPT 0) 138186 OCT20_7883_6191 JJ LUNCH RAFFLE PRIZES CO 138187 OCT20_7883_7251 CW71 DMT RECERT I- h O N C. I. CO LC) CO N N- Lf) CO 138188 OCT20_7883_1863 CROSBY DATA PRACTICE TRAINING O O O 7 Page 328 of 333 11 /24/202013:32:34 CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No O Z C 0 d Supplier / Explanation C O E 0 Continued... 109764 CORPORATE PAYMENT SYSTEMS W W W W W o o 0 O 0 J J J J J o_ a a a a OPERATING SUPPLIES OPERATING SUPPLIES LL u OPERATING SUPPLIES INFO TECH I.S. FUND OPERATING SUPPLIES INFO TECH I.S. FUND OPERATING SUPPLIES INFO TECH I.S. FUND OPERATING SUPPLIES INFO TECH I.S. FUND OPERATING SUPPLIES INFO TECH I.S. FUND OPERATING SUPPLIES INFO TECH I.S. FUND OPERATING SUPPLIES INFO TECH I.S. FUND OPERATING SUPPLIES INFO TECH I.S. FUND OPERATING SUPPLIES OU.) O O O O O O O O CO O O O O O O O O .O F F F F F F F F COMMUNICATIONS ADVERTISING a OPERATING SUPPLIES CLEAN-UP DAY OPERATING SUPPLIES CLEAN-UP DAY O O O LL FORFEITURE OPERATING SUPPLIES PERSONNEL -PAYROLL OTHER PROF SERVICES W 0 V) W 0 N N M CO N N N N N N N N N CO N N CO N I- O O O O co co co co co O co co co- O N CON N N N N N N N N N N N N CO N N N N CO V co co co co co co co co co co co co co CO CO CO CO CO CO CO CO O O O O O O O 1)) V V O M O O O co O O O O N N M CO N N N M M CO M M CO CO CO CO CO CO CO CO CO V V CD DO O O O I- r- r r r r r r O co co N O co 138189 OCT20_7883_1103 21.50- REFUND - 1 MASK OF LARGERORDER v 138190 OCT20_7883_8585 709.50- REFUND OF 33 PACKS OF MASKS CO 138191 OCT20_9269_0031 COFFEE WITH A COP EVENT N OCT20_9269_3488 N O7 CO M COFFEE WITH A COP EVENT CO M O u') OCT20_7883_3645 CO O CO CO SPRAY BOTTLES FOR DISINFECTANT CO O O) N 138194 OCT20_1971_6669 PD CONF ROOM CAMERA N 138195 OCT20_1971_0639 IPAD AND ACCESSORIES CO 138196 OCT20_1971_9600 PHONE CABLE 138197 OCT20_1971_6266 USB EXT CABLES co 138198 OCT20_1971_9515 USBEXTENSION ADAPTERS CO 138199 OCT20_1971_2945 MONITOR ADAPTERS O O O CO 138200 OCT20_1971_4205 USB HUBS 138201 OCT20_1971_9576 AMAZON PRIME YEARLY FEE O 138202 OCT20_8119_1654 FACEBOOK ADVERTISING O O O CO 138203 OCT20_1592_8569 M 138204 OCT20_1592_7385 r- 138205 OCT20_1592_0047 r- 138206 OCT20_7883_2943 DRUG TESTING KITS FOR POLICE O CO 6) O O) O) uJ CO C) r- O M M N O 138207 OCT20_7883_2216 23.87- REFUND OF BODY SCALE L(J O O ti O N O N 0 0 r- O co O N CDCD CO CD 0 rn N M 4) 0) co d N 4t U LID Y O c O O 0 (0 O 11 /24/202013:32:34 CITY OF SHAKOPEE O 0) O J 00 0 Lo Lo Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No O Z C O Z O O 0 0 d Supplier / Explanation C E N N 0 4t O if?) O Continued... 109764 CORPORATE PAYMENT SYSTEMS N N N O N O (0 O O O W O CC CC tY cC 0 LT_ u u u d EQUIPMENT MAINT SUPPLIES 0 O O 0 CONFERENCE/SCHOOL/TRAINING 0) w D 0 MOTOR FUELS & LUBRICANTS FACILITIES BUILDING MAINT SUPPLIES RECREATION 0 O O 0 ELECTIONS OPERATING SUPPLIES ELECTIONS OPERATING SUPPLIES ELECTIONS OPERATING SUPPLIES ELECTIONS OPERATING SUPPLIES W W W o o O O O 0 a a a OTHER PROF SERVICES OTHER PROF SERVICES SUBSCRIPTIONS/PUBLICATIONS RECREATION PROGRAMS OPERATING SUPPLIES RECREATION PROGRAMS OPERATING SUPPLIES RECREATION PROGRAMS OPERATING SUPPLIES RECREATION PROGRAMS OPERATING SUPPLIES ICE ARENA OPERATING SUPPLIES O CO N O N O CO N N N N N- N- O N N N N N V I— co N CO O O O O N N O) O O O O O N N V V N N N N N N N CO CO 7 N N N N N CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO N N N N 6 6 6 6 M N N N N CON- co co co coN- N- N- N- N- M M co co co O CO CO M O O O O <0 O O O O O O O O O O O O O O O O O O O 138209 OCT20_2676_8615 M 138210 OCT20_2676_0029 M 138211 OCT20_2676_0770 138212 OCT20_2676_0001 CO 6) O O CO O O (`) O O O N CO O O V 138213 OCT20_5124_0831 EVOC IN SERVICE 138214 OCT20_1822_0253 h 7 u) O 0) M I- 7 138215 OCT20_8542_4763 FOOD FOR SETUP VOLUNTEERS 138216 OCT20_4507_4110 r 138217 OCT20_4507_8054 N 138218 OCT20_4507_3635 O 138219 OCT20_4507_5504 N h CO h 6> 6> co co < 0) O I— N CO 0) N 138220 OCT20_5854_3563 GT18 RETIREMENT CARDS co Lo co u) 138221 OCT20_5854_2661 GT18- PICTURE BOARD ACCESS. 0) V O 138222 OCT20_0919_8818 2020 ERG BOOKS Cr) 138223 OCT20_7486_1758 2021 CALENDAR M 138224 OCT20_7486_8382 SPOOKY FAMILY FUN EVENT 0) 138225 OCT20_2449_8007 SPOOKY FAMILY EVENT 7 138226 OCT20_2449_0512 SPOOKY FAMILY EVENT CO N N Lo CS) Lo 6) M I— N O 138227 OCT20_1955_8718 6) Page 330 of 333 11 /24/202013:32:34 CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No O Z 0 O Z 0 O 0 LL Supplier / Explanation 0 O E 0 Continued... 109764 CORPORATE PAYMENT SYSTEMS ICE ARENA OPERATING SUPPLIES COMMUNITY CENTER OPERATING SUPPLIES ICE ARENA OPERATING SUPPLIES ICE ARENA OPERATING SUPPLIES ICE ARENA OPERATING SUPPLIES OPERATING SUPPLIES INFORMATION TECHNOLOGY CONFERENCE/SCHOOL/TRAINING W J 0 a OTHER PROF SERVICES INFO TECH I.S. FUND OPERATING SUPPLIES UNIFORMS/CLOTHING OPERATING SUPPLIES RECREATION PROGRAMS OPERATING SUPPLIES RECREATION PROGRAMS OPERATING SUPPLIES RECREATION PROGRAMS OPERATING SUPPLIES RECREATION PROGRAMS OPERATING SUPPLIES RECREATION PROGRAMS OPERATING SUPPLIES RECREATION PROGRAMS OPERATING SUPPLIES cC Q Q LL LT_ LT_ EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES N N N N N N N N- N N N N N N N N N O O O O O O O O O I— N O O O CD CD O O V V V N N N N N N V coN N N N N N N N N N N N O CO CO O CO CO O (0 CO CO CO CO CO CO CCD CO O CO CO CO M V M M M O O 6) 6) 6) d) D) 6) (0 (` (` N- <0 N N O N N N- <0 COCON-<0 N- N N N O O O O O CO M O CO CO O CO O O O O CO CO CO O O O O O O O O I� O O O O O O O O O O O 138228 OCT20_1955_2540 rn 138229 OCT20_1955_6793 o • (n N- 6) r- 138230 OCT20_1955_9810 N 138231 OCT20_1955_4792 O 138232 OCT20_1955_4488 CO 138233 OCT20_4689_4056 CO 138234 OCT20_8267_1423 IT CERTIFICATION N O co co O 6) O O (0 V O N M 138235 OCT20_7883_4725 TUCCI PHOTOS FOR PICTURE BOARD M 138236 OCT20_1971_0211 NOVEMBER ZOOM 138237 OCT20_2447_8873 PURRINGTON PANTS REPLACEMENT CO O f` 0) 138238 OCT20_2447_1091 ANTISEPTIC 138239 OCT20_2941_0009 ARCHERY SUPPLIES N oo (0 I. V C) CO 138240 OCT20_2941_1044 HALLOWEEN SUPPLIES CO 138241 OCT20_2941_8519 HALLOWEEN SUPPLIES O 0) 6) 138242 OCT20_2941_1063 WOOD FOR HALLOWEEN EVENT O (0 138243 OCT20_2941_2942 HALLOWEEN BANNERS 7 138244 OCT20_2941_2486 HALLOWEEN SUPPLIES O 138245 OCT20_7544_5025 CO CO M 6) N N 138246 OCT20_7544_5879 N N N I O O N 0 U N 0 r N o ▪ ) CO CO s- CO M 0 CO N d 00 Y U LO Y 0 U OC L U O 0 (0 N O 11 /24/202013:32:34 CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No O Z 0 Z U O 0 0 d Supplier / Explanation 0 O E Continued... 109764 CORPORATE PAYMENT SYSTEMS O N O N CO O W 0 MOTOR FUELS & LUBRICANTS N M 138248 OCT20_7544_4252 rn co rn 0 LOWE'S HOME CENTERS, LLC 11022020 11 /19/2020 SURFACE WATER MANAGEMENT OPERATING SUPPLIES SNOW & SAND OPERATING SUPPLIES COMMUNITY CENTER BUILDING MAINT SUPPLIES YYYYYYY CC CC CC CY CY CY CC d d d d d d d OPERATING SUPPLIES BUILDING MAINT SUPPLIES BUILDING MAINT SUPPLIES OPERATING SUPPLIES BUILDING MAINT SUPPLIES OPERATING SUPPLIES OPERATING SUPPLIES N N O N O O N O N N O O CO O M M O C) O O (D CO CO CO (O cO CD CD CD CD M N CO N N N N N N N I— ▪ CO (O (O CO CO CO (O CO I� 0 O O O O O O O O OCT2020-902924 OCT2020-908581 OCT2020-923851 OCT2020-909007 OCT2020-909233 OCT2020-911102 OCT2020-923780 OCT2020-918672 OCT2020-902160 OCT2020-902960 O N M 7 (O CO I,- CO 6) O O O O O O O O O O COco CO CO CO COco cco a) co co co PIPE FITTING CURB MARKERS (O O M_ O O O N I� M O LO O CO M 7 CO N CO O ✓ M N (() C) O) N M 6) N M N (O CO M v co 0) n Payment Instrument Totals Grand Total 491,163.72 Page 332 of 333 Funds transferred electronically November 18, 2020 to December 1, 2020 PAYROLL $48,311.38 FIT/FICA $5,862.51 STATE INCOME TAX $1,726.05 PERA $421.18 HEALTH CARE SAVINGS $0.00 HEALTH SAVINGS ACCT $0.00 NATIONWIDE DEF COMP $5,171.45 ICMA DEFERRED COMP $0.00 MSRS $0.00 FSA $0.00 MN WAGE LEVY $0.00 Child Support $0.00 Total $61,492.57 Page 333 of 333