Loading...
HomeMy WebLinkAboutNovember 17, 2020 - Council PacketFE. Shakopee City Council November 17, 2020 7:00 PM City Hall, 485 Gorman St. Vision: Shakopee is a place where people want to be! A distinctive river town, with a multitude of business, cultural and recreational opportunities in a safe, welcoming and attractive environment for residents and visitors. Mission: Our mission is to deliver high quality services essential to maintaining a safe and sustainable community. We commit to doing this cost-effectively, with integrity and transparency. Key strategies: 1. Financial stability 2. Enhancing community strengths 3. Effective public services 4. Communication Mayor Bill Mars presiding 1. Ro11 Ca11 2. Pledge of Allegiance 3. Special Presentation 3.A. 2020 Show Off Shakopee Winners 4. Approval of Agenda 5. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) A. Administration *5. A.1. *City Council Minutes *5. A.2. *Metro Cities 2021 Draft Legislative Policy Positions B. Public Works and Engineering *5. B.1. *Right -of -Way and Drainage and Utility Easement Encroachment Agreement *5. B.2. *Ridge Creek Park & PLOC Improvement Project Page 1 of 527 6. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. 7. Business removed from consent will be discussed at this time 8. General Business A. Administration 8. A.1. 2012A General Obligation Refunding Bonds - Pay-off 8. A.2. Monthly Financial Review- October 2020 8. A.3. Amendments to the 2020 Budget 8. A.4. Coronavirus Relief Fund Local Government Expenditure Report B. Fire 8. B.1. Shakopee Fire Department Relief Association Bylaw Amendment Including a Pension Benefit Increase Request C. Planning and Development 8. C.1. Adoption the NFPA 70 National Electrical Code 2020 8. C.2. Canterbury Crossing: Planned Unit Development and Preliminary / Final Plat 9. Workshop 9.A. Review of Proposed 2021 Budget 10. Reports 10.ACity Bill List 10.B.Liaison & Administration Reports 11. Other Business 12. Adjournment to Tuesday, December 1, 2020 at 7 p.m. Page 2 of 527 3.A. Shakopee City Council November 17, 2020 FROM: Kristin Doran, Communications Manager TO: Mayor and City Council Subject: Recognition of 2020 Show Off Shakopee photo contest winners Policy/Action Requested: Recognize the contest winners of the annual city photo contest Recommendation: Discussion: Every September, the city invites people who live, work or attend school in Shakopee to submit photos to the city's annual Show Off Shakopee photo contest. Submitted photos are used in city publications and the website to help promote the community. This year, participants submitted photos in three categories: Nature & Landmarks, Active Living and Fun at Parks. We also added a new award, the People's Choice Award, and invited followers on our city Facebook page to vote for their favorite image. • Steve Brock, Grand Prize, Nature and Landmarks, "O'Dowd Lake Bolt Launch" • Christopher Straub, Active Living, "Swing" • Sonja Keltgen, Fun at Parks, "Climbing to New Heights" • Randy Monnens, People's Choice, "Frozen Park" The winning photos, as well as additional entries, can be viewed at www.ShakopeeMN.gov/showoffshakopee. Budget Impact: The city annually dedicates up to $300 in cash prizes for the photo contest from the communications budget. Page 3 of 527 *5.A.1. Shakopee City Council November 17, 2020 FROM: Lori J. Hensen, City Clerk TO: Mayor and Council Members Subj ect: City Council meeting minutes for November 4, 2020. Policy/Action Requested: Approve the meeting minutes of November 4, 2020. Recommendation: Approve the above requested action. Discussion: Budget Impact: ATTACHMENTS: a November 4, 2020 Page 4 of 527 Shakopee City Council Minutes November 4, 2020 7:00 PM City Hall, 485 Gorman St. Mayor Bill Mars presiding 1. Roll Call Present: Mayor Bill Mars Present by Video: Councilmembers Jody Brennan, Matt Lehman, Jay Whiting, Angelica Contreras Staff present: City Administrator Bill Reynolds, Assistant City Administrator Nate Burkett, City Engineer/Public Works Director Steve Lillehaug, Planning/Development Director Michael Kerski Staff present by Video: City Attorney Jim Thomson 2. Pledge of Allegiance 3. Approval of Agenda Reynolds removed 4.A.3. from consent agenda so that a time can be determined for the next meeting. Councilmember Jody Brennan made a motion to approve the modified agenda, seconded by Councilmember Jay Whiting and the motion passed. 5-0 4. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Councilmember Matt Lehman made a motion to approve the modified consent agenda, seconded by Councilmember Jody Brennan and the motion passed. 5-0 A. Administration Page 5 of 427 *4. A.1. *City Council Minutes Approve the meeting minutes of October 20, 2020. (Motion was carried under consent agenda.) *4. A.2. *Audit Engagement Letter for Years Ending December 31, 2020 and 2021 Approve audit engagement letter with Abdo, Eick & Meyers, LLP for the year's ending December 31, 2020 and 2021. (Motion was carried under consent agenda.) *4. A.3. *Special Council Meeting to Canvas Election Councilmember Jay Whiting made a motion to set the time of the November 12th meeting at 6:20 pm, seconded by Councilmember Matt Lehman and the motion passed. 5-0 B. Parks and Recreation *4. B.1. *SYHA Concession Agreement for 2020-2021 Hockey Season Approve concession agreement with Shakopee Youth Hockey Association (SYHA) for 2020-2021 Hockey Season as presented. (Motion was carried under consent agenda.) 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. 6. Business removed from consent will be discussed at this time See item 4.A.3. 7. Public Hearings 7.A. 2020 Full -Depth Pavement Reconstruction Councilmember Jody Brennan made a motion to open the public hearing, seconded by Councilmember Matt Lehman and the motion passed. 5-0 Page @ of 527 Councilmember Jay Whiting made a motion to close the public hearing, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 Councilmember Matt Lehman made a motion to adopt Resolution R2020-128, adopting assessments for the 2020 Full -Depth Pavement Reconstruction Project CIF- 20-004, seconded by Councilmember Jay Whiting and the motion passed. 5-0 7.B. Currency Exchange license for Excel Pawn Councilmember Matt Lehman made a motion to open the public hearing, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 Councilmember Matt Lehman made a motion to close the public hearing, seconded by Councilmember Jody Brennan and the motion passed. 5-0 Councilmember Angelica Contreras made a motion to approve Resolution R2020- 131 a resolution approving the application of Excel Pawn Inc. dba Excel Pawn & Jewelry, 450 West First Avenue, for currency exchange license, seconded by Councilmember Jody Brennan and the motion passed. 5-0 8. Recess for Economic Development Authority Meeting Councilmember Matt Lehman made a motion to recess to the EDA, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 9. Reconvene 10. General Business A. Administration 10. A.1. Strategic Initiative - Brand and Image Informational Only 10. A.2. Refuse and Recycling - Discussion Informational only Page 3 of 527 B. Planning and Development 10. B.1. Jennifer Lane and Timber Trails Parks Concept Review Councilmember Angelica Contreras made a motion to approve the proposed plans for Jennifer Lane Park and Timber Trails Playground, seconded by Councilmember Jody Brennan and the motion passed. 5-0 10. B.2. Text Amendments to City Zoning Code Sections 151.002, 151.007, repealing sections 151.012-151.014, modifying 151.049 and adding chapter 151.052 Councilmember Jay Whiting made a motion to approve Ordinance No. 02020-008 and the official summary ordinance for the proposed changes to Shakopee City Code sections 151.002, 151.007, 151.049, repealing sections 151.012-151.14 and adding chapter 151.052, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 11. Reports 11.A.City Bill List Informational only 11.B.Liaison & Administration Reports 12. Other Business 13. Adjournment to Thursday November 12, 2020 Councilmember Jody Brennan made a motion to adjourn to Thursday, November 12 at 6:20 pm, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 Page 8 of 427 *5.A.2. Shakopee City Council November 17, 2020 FROM: William H. Reynolds TO: Mayor and City Council Members Subject: Metro Cities 2021 Draft Legislative Policy Positions Policy/Action Requested: Adoption of the legislative policies. Recommendation: Approval as recommended by the Metro Cities Policy Adoption Study Committees and the Metro Cities Board of Directors Discussion: Metro Cities is an association of more than ninety Twin Cities area municipalities which monitors the legislature and the Metropolitan Council, and advocates for legislation that will benefit cities and their stakeholders. Annually four Metro City policy committees meet to discuss and establish the recommended policy positions to be lobbied for the next year. Membership on the committees includes a mix of over 100 elected and appointed officials. The presented legislative policies have been adopted by the Metro Cities Board of Directors, of which I am a member. The committees review Metro Cities' positions in the following areas: • Municipal Revenue and Taxation • General Government • Housing and Economic Development • Metropolitan Agencies • Transportation At its annual meeting on Thursday, November 19, the draft policies will be considered for adoption. Each city is asked to designate a voting delegate. I am the designated Shakopee Page 9 of 527 liaison to Metro Cities. City council's generally vote to endorses the policies as presented. However, if disagreement exist regarding an individual policy, five cities must vote to have a discussion on the issue for it to be pulled at the meeting. Unless there is a council disagreement with a particular policy, individual concerns can be related via written correspondence. In the past, I have received correspondence from several council members and have provided that to Metro Cities for their review. Budget Impact: None. ATTACHMENTS: 2021 Draft MC Leg Policies Page 10 of 527 METRO CITIES Associatio 4111 110 n of et ropolitan Municipa 110 110 Dip Legislative Policies January 2021 Iities Page 11 of 527 411 411 110 Metro Cities Association of Metropolitan Municipalities 145 University Ave. W. St. Paul, Minnesota, 55103-2044 Phone: (651) 215-4000 Website: www.MetroCitiesMN.org Fax: (651) 281-1299 Twitter: @MetroCitiesMN Ms. Patricia Nauman Executive Director (651) 215-4002 Pat rie ia(a';MetroCitiesMN.ovg Mr. Charlie Vander Aarde Gov't Relations Specialist (651) 215-4001 C harlieMetroC'itiesMN.org Mr. Steven Huser Gov 't Relations Specialist (651) 215-4003 Steve nkMetroCite,sMN. org Ms. Jennifer Dorn Office Manager (651) 215-4004 lend eruJMetroCiti s Page 12 of 527 000 0010 000 1000 000 000 Page 13 of 527 Table of Contents Municipal Revenue & Taxation 1-A State and Local Fiscal Relationship 1-B COVID-19 Pandemic Assistance 1-C Revenue Diversification and Access 1-D Restrictions on Local Government Budgets 1-E Budget and Financial Reporting Requirements 1-F Local Government Aid (LGA) 1-G State Property Tax Relief Programs 1-H Property Valuation Limits/Limited Market Value 1-I Market Value Homestead Exclusion Program (MVHE) 1-J Metropolitan Area Fiscal Disparities Program 1-K Constitutional Tax and Expenditure Limits 1-L State Property Tax 1-M Class Rate Tax System 1-N Regional Facility Host Communities 1-0 Sales Tax on Local Government Purchas 10111 1-P City Revenue Stability and Fund Balance 1-Q Public Employees' Retirement Association 1-R State Program Revenue Sources alp 1-S Post -Employment Benefits Vu 1-T Health Care Insurance Programs mmu 1-U State Budget Stability 1-V Taxation of Electron. 1-W Payments for Servi l to•Ta ^ em.t lull � P erty 1-X Proceeds from Tax 1-Y Vehicle Tit1 1-Z Special ssments General Government n System (VTRS) 1 1 2 2 3 3 3 4 5 5 5 6 7 7 7 8 8 9 9 9 9 10 10 10 11 12 2-A Mandates, Zoning & Local Authority 12 2-B City Enterprise Activities 12 2-C Firearms on City Property 12 2-D 911 Telephone Tax 13 2-E 800 MHz Radio System 13 2-F Building Codes 13 2-G Administrative Fines 14 2-H Residential Programs 15 2-I Annexation 15 2-J Statewide Funding Sources for Local Issues with Regional Impact 16 2021 Legislative Policies Page 14 of 527 Table of Contents 2-K Urban Forest Management Funding 2-L Pollinator Habitat Resources 2-M Regulation of Harmful Substances and Products 2-N Private Well Drilling Restriction Authority 2-0 Organized Waste Collection 2-P Election Administration 2-Q Utility Franchise Fees, Accountability and Cost Transparency 2-R Water Supply 2-S Regulation of Message Therapists 2-T Peace Officer Arbitration Reform 2-U Public Safety Training and Resources 2-V Race Equity Housing & Economic Development Policies 3-A to 3-J: Introduction City Role in Housing City Role in Affordable and Life Inclusionary Housing Metropolitan Council Role Allocation of Affordable Housing Performance State Role in House Federal Role in Affo Vacant, Boar Housing 0 Econo (1) Econo (2) Redevelo (3) Workforce 3-A 3-B 3-C 3-D 3-E 3-F 3-G 3-H 3-I 3-J 3-K 3-K 3-K 3-K 3-L 3-M 3-N 3-0 3-P 3-Q 3-R lllllloo I�IF le II ,wino 011110 fI 11 in Hous ii ng N 1111111111111111 anc or evelopme� Develop 411I nt II11IIIII111oo Tax Increment Fin Eminent Domain Community Reinvestment Business Incentives Policy Broadband Technology City Role in Environmental Protection and Sustainable Impaired Waters e 11111111111111111111111111111111111111111111111111111111111111111111111111111111111111101 110 110 "u'�tl Housing osed Prop-rties and Properties at Risk nt i 11111.0 lopment and Workforce Readiness Metropolitan Agencies g (TIF) Development 4-A Goals and Principles for Regional Governance 4-B Regional Governance Structure 2021 Legislative Policies Page 15 of 527 16 17 17 17 18 18 19 19 20 21 21 21 23 23 23 23 25 25 26 27 28 30 32 33 33 34 35 36 36 38 39 40 40 41 42 43 43 44 Table of Contents 5-A 5-B 5-C 5-D 5-E 5-F 5-G 5-H 5-I 5-J 5-K 5-L 5-M 5-N 5-0 5-P 4-C Comprehensive Analysis and Oversight of Metropolitan 4-D Funding Regional Services 4-E Regional Systems 4-F Regional Water Supply Planning 4-G Review of Local Comprehensive Plans 4-H Comprehensive Planning Process 4-I Comprehensive Planning Schedule 4-J Local Zoning Authority 4-K Regional Growth 4-L Natural Resource Protection 4-M Inflow and Infiltration (I/I) 4-N Sewer Availability Charge (SAC) 4-0 Funding Regional Parks & Open Space 4-P Livable Communities 4-Q Density Transportation Transportation Policies and Funding Introductio Road and Bridge Funding Regional Transit System Transit Financing Street Improvement Districts Highway and Bridge T "3C" Transportation Electronic Imaging"'° Transportation Netwo Airport Noi Funding County Municipal 1111111111111111 old" on -Mu Aid High t/Consen Plat Authority MnDOT Mainten Transit Taxing Dist Complete Streets Committee Rosters ct i '1"'1111.1011101141111100 ame ocess: of Council 001 ring ected Officials' Role ffic Laws Alternative Transportation Modes e Aid (MSAS) City Streets (C H) Distribution Formula r Trunk Highways and County Roads udget Municipal Revenue & Taxation Housing & Economic Development Metropolitan Agencies Transportation & General Government 2021 Legislative Policies 44 45 45 46 47 48 48 48 49 50 51 52 53 53 54 56 56 56 57 58 59 59 60 60 60 61 61 62 62 62 63 63 63 65 65 66 67 68 Page 16 of 527 Municipal Revenue & Taxation 1-A State and Local Fiscal Relationship A functional state and local fiscal relationship must emphasize adequacy, equitability, sustainability and accountability for public resources and effective communication among the state, cities, and public. An effective partnership must also emphasize practices that strengthen collaboration and partnership between the state and local units of government. Services provided by cities are traditionally funded through a combination of property taxes, fees and state aids. Increasingly, cities are bearing more costs for services that have historically been the responsibility of the state. Metro Cities supports a state and local fiscal partnership th • Strong financial stewardship and accountabilit emphasizes maximizing efficiencies in service delive between the state and local units of government • Reliable, stable and adequate revenue so government aids, and dedicated funds to feet specs Cities opposes diverting dedicated fund aids budgets. • Sufficient revenue sou and citizens to receive ade maintain local, regional an • Full state f governments in „ m rpu nd effe he public. nphasizes the following: 'c resources that communication uding the property tax and local ocal government needs. Metro he purpose of balancing state sties that allow cities to address local needs re v▪ ely similar levels of taxation, and that ity and competitiveness. a ndates enacted by the state, and flexibility for local e entire" . ate ���.� ndates to ensure local costs are minimized. • Local decisioit employment for local benefit decisions. aking hority with regard to the terms and conditions of nt employees, including compensation, recognition, and • Adequate and timely notification regarding new legislative programs or modifications to existing state programs or policies to allow cities sufficient time to plan for implementation and to manage any effects on local budgeting processes. • Support for cooperative purchasing arrangements between the state and local units of government. Such arrangements must be structured to be able to address unexpected delays or other challenges in the procurement of goods, so that any disruptions to local government operations and services that may result from such delays are minimized. State officials should seek local feedback in the vetting of product vendors. • The concept of performance measuring, but opposition to using state established 2021 Legislative Policies Page 17 of 527 1 Municipal Revenue & Taxation measurements to determine the allocation of state aids to local governments or restrict the ability of local governments in establishing local budgets and levies. 1-B COVID-19 Pandemic Assistance In response to the COVID-19 pandemic Governor Walz, using the Legislative Advisory Commission and following recommendations made earlier this year by the Legislature, distributed $841.4 million of the state's allocation of the Coronavirus Relief Fund to cities, counties and townships. Metro Cities supported the distribution of this funding. These funds are allowed for unbudgeted expenses needed to address the COVID-19 pandemic, including certain personnel costs and local service and operational improvements and modifications required to ensure public health and safety. Metro Cities is monitoring updates to federal guidance and providing feedback to state officials as municipalities certify loc. mot' OVID-19 expenses. Metro Cities recognizes the state -imposed deadline of Nov l spend their CRF distribution so that any unused and re the federal deadline of December 30, 2020 for CRF e tightly abbreviated, and cities support modificatio costs that cannot be paid by the November 15th deal With new federal guidance that now allow December 30, 2020 to spend funds, Metro 2020 deadline to allow cities to retain fund December 30, 2020 but are not y I13t^ u ability to use CRF funds for f- . ally e paid beyond November 15, ���uut 0. Metro Cities suppor losses including p streams, resulti Metro Cities support the pandemic on local g cities temporary flexibility ible 0000000000 1e111.1111111111111111111111 -ens e fun uu"'^ditures. Th this ddline to e. recipie If ^^ ! 1111111111 2020 by which cities must be repurposed prior to adline, however, is ble to cover eligible n additional 90 days beyond dification of the November 15, expenses that will come due by er 15, 020. This will provide cities with the nses that may require additional time to be its Illlim deral assistance to municipalities to address revenue and permit fees, local sales taxes and other revenue pandemic. cial assistance to address the long-term financial effects of ent budgets and revenues, and changes to state laws to allow the use of unobligated tax increment financing (TIF) increment and unobligated local sales and lodging tax revenues, to address local financial challenges resulting from the pandemic. 1-C Revenue Diversification and Access Metro Cities supports a balanced and diversified revenue system that acknowledges diverse city characteristics, needs and revenue capacities and allows for greater stability in revenues. Metro Cities is monitoring the effects of 2019 laws that modified statutory requirements for local option sales taxes and continues to support the ability of a city to impose a local option sales 2021 Legislative Policies Page 18 of 527 2 Municipal Revenue & Taxation tax for public improvements and capital replacement costs using local processes specified by law but without the need for special legislation. Metro Cities supports having local sales tax referendums conducted at a general or special election. The Legislature should recognize equity considerations involved with local sales taxes and continue to provide aids to cities that have high needs, overburdens and/or low fiscal capacity. Metro Cities supports a modification to state laws governing local lodging taxes to allow cities to impose up to a five percent local lodging tax, and the ability of cities to modify the uses of revenues to meet local needs. Metro Cities supports current laws providing for municipal franchise fee authority and opposes statutory changes such as reverse referendum require that would reduce local authority and flexibility for establis franchise fees and interfere with local public processes a1O 0101 1-D Restrictions on Local Government Metro Cities strongly opposes levy limits, reverse taxing processes. Such restrictions under ons for levy ti growth, and the relationship between locally state to decide the appropriate le cal tally conditions and circumstances 1-E Budget a .111 State laws require These requirements o duplication. Additional i In s to prepa create 111 gets ents or other constraints amending, or renewing als for establishing such fees. nda, super majority requirements o al government budgeting and dge and taxing processes, planned di and their residents by allowing the and services, despite varying local rting Requirements 110 nd submit or publish numerous budget and financial reports. nificant costs to cities, and some requirements result in L equirements should have a clearly defined statement of public purpose and need not cove "°di nder existing requirements and should balance the need for additional information with the costs of compiling and submitting the information. Considering the numerous existing reporting requirements, Metro Cities supports reducing the number of mandated reports. Metro Cities supports efforts to consolidate municipal government financial reporting requirements in the Office of the State Auditor, including an electronic submission alternative to any remaining paper filing requirements, and to authorize the use of web publication where newspaper publication is currently required. 1-F Local Government Aid (LGA) Metro Cities supports the city Local Government Aid (LGA) program as a means of 2021 Legislative Policies Page 19 of 527 3 Municipal Revenue & Taxation ensuring cities remain affordable places to live and work while meeting basic public service needs of residents and businesses. Metro Cities' policies recognize that the state's prosperity and vitality depend significantly upon the economic strength of the metropolitan region, and that cities within the region play critical roles in fostering the economic development, job creation and business expansion that underpin the state's economic health. Metro Cities supported 2013 statutory modifications to the LGA program to better address the needs of cities across the state and of metropolitan cities in their support of the state's economic growth. Metro Cities continues to support a formula -based LGA program that recognizes variances in city characteristics and capacities and emphasizes stability in the distribution of aids. While the 2013 modifications improved LG formula factors to better recognize city needs and capacities, the distribution of aid tong 1. II to be geographically disparate and unstable for some cities. Metro Cities supports further examination of the L city needs are adequately addressed in the LGA metropolitan city officials as program modifica, To ensure appropriation levels are adeq supports increasing the LGA appropria LGA formula as well as increases in the way of reference, the total need ide l ied in million, whereas the current fu $212.0 million. Metro Cities supports formu and opposes freeze budget deficits, Metro Cities also further opposes usi policy decisions at the t at 111 formula nsure that metropolitan ula, and opp Unities for input by s are sidered. to to mee ddres ogram objectives, Metro Cities 'es' unmet need as defined by the to account for inflation. By la for 2020 is estimated at $776.4 million, putting the remaining need at d allot ns for increases to the LGA appropriation, opriation, reductions of LGA for balancing state ilGA appropriation to other purposes or entities. 1 li its or reductions that single out specific cities, and ancial leverage to influence particular activities and 1-G State Property Tax Relief Programs Metro Cities supports state funded property tax relief programs paid directly to homestead property taxpayers such as the "circuit breaker" program and enhanced targeting for special circumstances. Metro Cities also supports the renter's credit program. Metro Cities supports an analysis of the state's property tax relief programs to determine their effectiveness and equity in providing property tax relief to individuals and families across the state. Metro Cities supports efforts by the Minnesota Department of Revenue to expand outreach and notification efforts about state property tax relief programs to homeowners, and 2021 Legislative Policies Page 20 of 527 4 Municipal Revenue & Taxation notifications to local units of government to support such efforts. Metro Cities also supports legislative modifications to make tax relief payments to taxpayers automatic. Metro Cities supports the use of the Department of Revenue's "Voss" database to link income and property values, and the consideration of income relative to property taxes paid in determining eligibility for state property tax relief programs. Updates to the database should occur in a timely manner and data reviewed periodically to ensure the database's accuracy and usefulness. 1-H Property Valuation Limits/Limited Market Value Metro Cities opposes the use of artificial limits in valuing property at market for taxation purposes, since such limitations shift tax burdens to other cl of property and create disparities between properties of equal value. 1-1 Market Value Homestead Exclusion Pr The Market Value Homestead Exclusion Progranilll VH qualifying homesteads, through reductions in propel within jurisdictions. The MVHE replaced - • -mer Ma which provided credits on local governme II II � p to reimbursements provided by the state to loc Metro Cities opposes restora reimbursements to local g the exclusion program, wit efficacy and its effect 1-J Metrop The Metropolitan Area of: al ases. al ��Illusparities Program arities Program, enacted in 1971, was created for the purposes q "Islam (MV E ovides pro erty tax relief to lues, which shifts property taxes Value Homestead Credit Program, ing properties, with Market Value Homestead Credit, as sistent, and encourages further study of s, to determine the program's overall • providing a way for local governments to share in the resources generated by the growth of the metropolitan area without removing existing resources; • promoting orderly development of the region by reducing the impact of fiscal considerations on the location of business and infrastructure; • establishing incentives for all parts of the area to work for the growth of the area as a whole; • helping communities at various stages of development; and 2021 Legislative Policies Page 21 of 527 5 Municipal Revenue & Taxation encouraging protection of the environment by reducing the impact of fiscal considerations to ensure protection of parks, open space and wetlands. Metro Cities supports the Fiscal Disparities Program. Metro Cities opposes any diversion from the fiscal disparities pool to fund specific state, regional or local programs, goals or projects as such diversions contradict the purposes of the program. Legislation that would modify or impact the fiscal disparities program should only be considered within a framework of comprehensive reform efforts of the state's property tax, aids and credits system. Any proposed legislation that would modify or impact the fiscal disparities program must be evaluated utilizing the criteria of fairness, equity, stability, transparency and coherence in the treatment of cities and taxpayers across the metropolitan region and must continue to serve the program's intended purposes. Metro Cities opposes legislation that would allow for cap residential tax capacity to fund specific programs or o tiv" Further studies or task forces to consider modificati include participation and input from metropolitan' 1-K Constitutional Tax and Expen Metro Cities strongly opposes as such limits eliminate flex' unanticipated critical need When services such the overall limit, o, Constitutional li inability to recover 1-L State Property Tax and pooling growth in o the fiscal di ties program must al gov ment reprd" ntatives. u ui its expen siture limits in the state constitution, ture or local governments to respond to tuating economic situations. he safety and health care require increased funding beyond ervices potentially stand to receive inadequate resources. ed enue bases during times of economic downturn and the ice levels when economic prosperity returns. The state levies a property tax on commercial/industrial and cabin property. Since cities' only source of general funds is the property tax, Metro Cities opposes extension of the state property tax to additional classes of property. Metro Cities opposes using the state property tax to fund specific programs or objectives generally funded through state income and sales tax revenue. In the interest of increasing transparency, Metro Cities supports efforts to have the state provide information on the property tax statement regarding the state property tax. Metro Cities opposes exempting specific classes of property under the tax as such exemptions shift the costs of the tax onto other classes of property. 2021 Legislative Policies Page 22 of 527 6 Municipal Revenue & Taxation costs and effects such as environmental damage or lost economic Communities should be compensated to accommodate the effe benefits to the region and state. Metro Cities supports legi il�llll effects of these facilities and activities on host commun municipalities be allowed to collect a host fee that ma those fees. 1-0 Sales Tax on Local Governm Metro Cities supported the 2013 reinstat goods and services made by cities. This rei purchases. To ensure citizens receive tli"�w���w local government units the sam powers entities, or a Metro Cities sull� that is complex an 11 be en is simplif t ineffe t Purch t is 1-M Class Rate Tax System Metro Cities opposes elimination of the class rate tax system or applying future levy increases to market value since this further complicates the property tax system. 1-N Regional Facility Host Communities Municipalities hosting regional facilities such as utilities, landfills or aggregate mining incur -velopment opportunities. f facilities that provide efforts to offset the negative s. ���fl� Cities would prefer that state decisions affect adjusted s sa ax exemption for purchases of not apply to all local government mption, the law should treat purchases of all img • O ases made by special taxing districts, joint instrumentality of local government. the I11°�'rocess on the exemption for construction materials e or converting the process to a refund program. Metro Cities supports g an extension of the motor vehicle sales tax exemption to all municipal vehicles that are used for general city functions and are provided by governmental entities. Currently, only certain vehicles, including road maintenance vehicles purchased by townships, and municipal fire trucks and police vehicles not registered for use on public roads, are exempt from the MVST. 1-P City Revenue Stability and Fund Balance Metro Cities opposes state attempts to control or restrict city fund balances, or to use city fund balances as a rationale for reducing state aids or property tax payment delays. These funds are necessary to maintain fiscal viability, meet unexpected or emergency resource needs, purchase capital goods and infrastructure, provide adequate cash flow and maintain high level bond ratings. 2021 Legislative Policies Page 23 of 527 7 Municipal Revenue & Taxation 1-Q Public Employees' Retirement Association (PERA) Metro Cities supports employees and cities sharing equally in the cost of necessary contribution increases and a sixty percent employer/forty percent employee split for the PERA Police and Fire Plan. Metro Cities also supports state assistance to local governments to cover any additional contribution burdens placed on cities over and above contribution increases required by employees. Cities should receive sufficient notice of these increases so that they may take them into account for budgeting purposes. Metro Cities opposes benefit improvements for active employees or retirees until the financial health of the PERA General Plan and PERA Police and Fire Plan are restored. Metro Cities supports modifications to help align PERA contri reduce the need for additional contribution increases, inclu eligibility guidelines to account for temporary, seasonal a situations, the use of pro -rated service credit and a co ° n •h simplify eligibility guidelines. Further employer contr tion rate until other cost alignment mechanisms are considers ,111 Metro Cities supports cities and fire relief assocf m n best application of State Fire Aid. Flexibil ity in the combination departments exist, will ensur� M; e servi effective means possible. Regarding police pension cont contributing to the financia structural adjustments are"i°III and employer contribution r overtime impacts on Metro Cities supll government to hel ve is removi �ldress in 1-R State Program lli '°. 011111111,.1... �1 ' tus of f�u 000001uII 1 side , Me lice �11u1111 � t eci ic111111111111111111.11...... utions and costs, and a modification of PERA art -time employment 've review of exclusions to eases should be avoided rking together to determine the cation of State Fire Aid, where an be provided in the most cost- llllllllll .1„110iiiiii0 ities supports a proactive review of factors fire pension plans, to ensure that tion with potential increases in employee area that could be considered is contractual he sinset of the PERA aid that is paid to local units of ased employer contribution costs. enue Sources Metro Cities opposes any attempt by the state to finance programs of statewide value and significance, that are traditionally funded with state revenues, with local revenue sources such as municipal utilities or property tax mechanisms. Statewide programs serve important state goals and objectives and should be financed through traditional state revenue sources such as the income or sales tax. Metro Cities further opposes substituting traditionally state funded programs with funding mechanisms that would disparately affect taxpayers in the metropolitan area. 2021 Legislative Policies Page 24 of 527 8 Municipal Revenue & Taxation 1-S Post -Employment Benefits Metro Cities supported statutory changes that allow local governments to establish trusts from which to fund post -employment health and life insurance benefits for public employees, with participation by cities on a strictly voluntary basis, in recognition that cities have differing local needs and circumstances. Cities should also retain the ability to determine the level of post -employment benefits to be provided to employees. 1-T Health Care Insurance Programs Metro Cities supports legislative efforts to control health insurance costs but opposes actions that undermine local flexibility to manage rising insu encourages a full examination of the rising costs of health car and employees. Metro Cities also supports a study of the, retirees of pooling retirees separately from active emp,l°� 1-U State Budget Stability Metro Cities strongly supports a state r and adequacy in the system, reduces the term balance of state revenues a reserve minimum that is ade system and a cash flow res •acco term borrowing to manage �;���. fl Metro Cities also s between state a property taxes. further reduce fundin in local governments be ex cal tax b budget de r prope xpen ana of su ees. 0101, ce costs. Metro Cities the impacts on city employers �npacts to both cities and stem provides for stability, flexibility at evenues and improves the long- e ities supports a statutory budget sks and fluctuations in the state's tax ent size so that the state can avoid short s. ation of the property tax system and the relationships Doan emphasis on state budget cuts and effects on 'ts must be balanced with statewide sources and must not tax relief programs and aids to local governments that result responsibility for the costs of services that belong to the state. 1-V Taxation of Electronic Commerce Metro Cities supports efforts to develop a streamlined sales and use tax system to simplify sales and use tax collection and administration by retailers and states. Metro Cities supports policies that encourage remote retailers to collect and remit state sales taxes in states that are complying with the Streamlined Sales and Use Tax Agreement. Metro Cities opposes legislation that allows accommodation intermediaries such as online travel companies a tax exemption that terminates obligations to pay hotel taxes to state and local governments, or otherwise restricts legal actions by states and localities. The Legislature in 2011 clarified that these services are subject to state sales tax. Metro Cities 2021 Legislative Policies Page 25 of 527 9 Municipal Revenue & Taxation supports statutory changes to further clarify that all lodging taxes, whether administered by the state or locally, apply to total charges, including charges for services provided by accommodation intermediaries. 1-W Payments for Services to Tax Exempt Property Metro Cities supports city authority to collect payments from tax exempt property owners to cover the costs of services to those entities, similar to statutory authority for special assessments. Metro Cities opposes legislation that would exempt nonprofit entities from paying user fees and service charges. 1-X Proceeds from Tax Forfeited Property Metro Cities supports changes to state laws govern Ilii'rl properties. Currently, counties can recover admini iv l other allocations are made and the law allows for cout very low allocation, and usually fficie„ assessment costs once administrative costs are allocmand of pr to assessments, unpaid d taxes fees sto c t e°Ifll Ve - ndi can have implications for local land use pia a i�i - significant fiscal impacts on local uniti ocess Vki repayment of unpaid utility ch. d Metro Cities support assessments, utilit distribution of t eeds bet 1-Y Vehicle Title d co ldin 000100 0000000 e cur the proce costs relate for tax forfeited property before recoup a p rcentage of e result is often no allocation or a ds available for covering special dressing tax -forfeited properties and can result in unexpected and process also does not require the development fees. nges tha"' balance repayment of unpaid taxes and fees and that more equitably allocates the es and cities. stration System (VTRS) Issues associated with the ro out of the state MN Licensing and Registration System (MNLARS) have caused significant unanticipated and ongoing disruptions to services provided by local deputy registrars. Some registrar offices have relied on other local revenues, such as the property tax, to manage normal expenses due to unresolved glitches in the system and a shift from the state to the local level for additional processing time. These challenges have also created a high potential for negative public perceptions on local government services, on an issue over which local governments have no ability to control. In 2019, state officials elected to replace the MNLARS system with the Vehicle Title and Registration System (VTRS). Metro Cities supports state funding to compensate local deputy registrars for unanticipated, increased costs associated with implementation of the new system, and the shifting of per -transaction processing burdens that may result from the implementation of VTRS. 2021 Legislative Policies Page 26 of 527 10 Municipal Revenue & Taxation As the state works to identify efficiencies in the vehicle registration process and system, policy makers must consider the effects of changes on the financial viability of deputy registrars resulting from decreases in transaction fees collected by local registrars. Metro Cities supports increases to existing transaction fee levels that are set by state law, to ensure that local deputy registrars can sufficiently function and meet continually evolving local registrar service needs and address any necessary modifications to registrar operations to ensure these services can be provided safely to the public. 1-Z Special Assessments When property owners challenge special assessments based on a test, some courts have interpreted "benefits received" to mea value that is directly attributable to a construction project.IIIIIIIII between state laws and rulings by some courts on the to °ili�liiu supports modifications to state laws governing sp or other improvements arising from legislativeiil�l�iiiiu' "benefits received". The modified definition sho assessments are calculated and recognizes that the be be realized over time and not within one y ene cation of the special benefit one-year increase in property currently no consistency i ".-ceived". Metro Cities assessmen ority om construction projects en �luui IlDllu clarify . s efinition of Or sely align with how special al�w' f the improvement to a property may 2021 Legislative Policies Page 27 of 527 11 General Government 2-A Mandates, Zoning & Local Authority To serve their local citizens and communities, city officials must have sufficient local control and decision -making authority. Metro Cities supports local decision -making authority and opposes statutory changes that erode local authority and decision making. Minn. Stat. § 462.357, subd. 1, provide cities authority to regulate and set local ordinances for zoning. Metro Cities supports existing state laws that provide for this authority. Metro Cities supports statutory changes that give local officials greater authority to approve or deny variances to allow flexibility in responding to he needs of the community. Metro Cities also supports the removal of statutory barrier niform zoning ordinance ification. amendment processes for all cities, regardless of city size Metro Cities opposes the imposition of legislative a corresponding state appropriation or funding increase property taxes and impede cities' ability To allow for greater collaboration and flex' encourages the removal of barriers to coor'' l or entities. 2-B City Enterprise AII� Creation of an enterprise opera financial ovide ands ntr�gellllllluuui�' pices Metro Cities supp response to commum residents' quality of life. tro cities ha Beds ties e 111 ates tha rease local costs without anism. Unfu mandates potentially nd tr ional serve needs. 'lity in prd betwe ng local services, Metro Cities 'ties and other units of government provide a desired service while maintaining e state should refrain from infringing on this ability to fit of community residents. 110 g authority to establish city enterprise operations in al preferences or state mandates, or that help ensure 2-C Firearms on City Property Cities should be allowed to prohibit handguns and other weapons in city -owned buildings, facilities and parks and to determine whether to allow permit -holders to bring guns into municipal buildings, liquor stores, city council chambers and city sponsored youth activities. It is not Metro Cities' intention for cities to have the authority to prohibit legal weapons in parking lots, on city streets, city sidewalks or on locally approved hunting land. Metro Cities supports local control to allow or prohibit handguns and other weapons on city -owned property. 2021 Legislative Policies Page 28 of 527 12 General Government 2-D 911 Telephone Tax Public safety answering points (PSAPs) must be able to continue to rely on state 911 revenues to pay for upgrades and modifications to local 911 systems, maintenance and operational support and dispatcher training. Metro Cities supports state funding for technology and training necessary to provide the number and location of wireless and voice over internet protocol (VoIP) calls to 911 on computer screens and transmit that data to police, fire and first responders. 2-E 800 MHz Radio System Metro Cities urges the Legislature to provide cities with the finar infrastructure and subscriber equipment (portable and mobile for operating costs, since the prime purpose of this system other units of government the ability to communicate efIli ely. Metro Cities supports the work of the Metropo the Metropolitan Radio Board) in implementin system, as long as cities are not forced to modify t the 800 MHz Radio System unless they moose. 2-F Building Codes Thousands of new housing 110 annually in the metropolitan the construction, record by the code. A buil standards in the safety guidance. on, co. '] ding indust as we T vi ation, an con 1 means to obtain required s) as well as provide funding w public safety agencies and Emer ency Set s Board (previously d aining the 800 MHz radio rrent systems or become a part of s com -cial and industrial buildings are constructed g Code (SBC) sets statewide standards for repair of buildings and other structures governed any benefits, including uniformity of construction ency in code interpretation and enforcement, and life - Metro Cities supports an table distribution of fees from the Construction Code Fund, with proportional distribution based on the area of enforcement where fees were received. Metro Cities further supports efforts by the state, cities and builders to collectively identify appropriate uses for the fund, including education, analysis of new materials and construction techniques, building code updating, building inspector training, and development of performance standards and identification of construction "best practices." Metro Cities supports including the International Green Construction Code as an optional appendix to the State Building Code to allow cities to utilize appropriate parts of those guidelines in their communities. Metro Cities also supports adopting the international energy conservation code to the state building code without amendments. Metro Cities does 2021 Legislative Policies Page 29 of 527 13 General Government not support legislative solutions that fail to recognize the interrelationships among builders, state building codes and cities. Metro Cities supports efforts to increase awareness of the potential impacts and benefits of requiring sprinklers in new homes and townhouses. Metro Cities supports discussion and the dissemination of information on these impacts via the code adoption process through the Department of Labor and Industry. Metro Cities supports adopting and amending the State Building Code through the rulemaking process and opposes legislative changes to the building codes absent unusual or extraordinary circumstances. As energy costs continue to rise, more attention must be paid to the poor energy efficiency of much of the existing housing stock as well as commercial a industrial buildings. Homes and other buildings that are energy inefficient are ii e costly to maintain and create added cost to ownershipand occupancy. Makin N� nd buildings more energy P 3 you � III III�� IIII' efficient will make them more affordable to operate „s will h "'°;;ra state achieve energy demand goals and will reduce greenhouse gas em' ns. support for property owners for weatherization Metro Cities supports state funding and techn n a�llup PP P P Y including programs available for local :'IIII����� " ents. 111111111111111111111 While a single set of coordinated cod and enforcement, implementati operation does not readily i system. As a result, many sustainable development an Metro Cities sup development an The state should i allow cities to utilize n au ervatio de an op opr ate s are • 2-G Administrative Fines i es h .������ pr ulll��i.� ustai"m0"lii h then „µ„�1 ested "' m a for programs that provide rgy efficiency improvements, n"stency in code administration uil i g design, construction, and isting state building and energy code adopting stronger local standards for n:w'ties to employ stronger local standards for sustainable fiat '�1 help inform the state code development process. al sustainable appendix to the State Building Code to parts of guidelines in their communities. Traditional methods of citation, enforcement and prosecution have met with increasing costs to local units of government. The use of administrative fines is a tool to moderate those costs. Metro Cities supports the administrative fine authority that allows cities to issue administrative fines for defined local traffic offenses and supports further modifications to enhance functionality of this authority. Metro Cities continues to support cities' authority to use administrative fines for regulatory ordinances such as building codes, zoning codes, health codes, and public safety and nuisance ordinances. Metro Cities supports the use of city administrative fines, at a minimum, for regulatory matters that are not duplicative of misdemeanor or higher -level state traffic and criminal 2021 Legislative Policies Page 30 of 527 14 General Government offenses. Metro Cities also endorses a fair hearing process before a disinterested third party. 2-H Residential Programs Sufficient funding and oversight is needed to ensure that residents living in residential programs have appropriate care and supervision and that neighborhoods are not disproportionately impacted by high concentrations of residential programs. Historically, federal and state laws have discouraged the concentration of residential group homes so as not to promote areas that reinforce institutional quality settings. Under current law, operators of certain residential programs are not required to notify cities when they intend to purchase single-family housing for this purpose. Cities do not have the authority to regulate the locations of residential programs. Cities high concentrations of these facilities in residential neighborh service deliveries surrounding these facilities when they arl�li"t�lll IIII� Municipalities recognize and support the services reside i prog also have an interest in preserving balance between rntial progr residential neighborhoods. 411 uuu" Providers applying to operate residential programs sh applying for licensure to be informed of 1r4i -dinance process. Licensing agencies should be requ to be operated as residential programs. Metro Cities supports chano non -concentration standar supports statutory modifica programs.sMet oe al a� operates ls� standards for r °1�'m9 • ntial prog these rules by the IIIIII„III opriate 2-1 Annexation 0 or a to p th e reasonable concerns about and additional traffic and kd closely together. provide. However, cities nd other uses in e required to notify the city when irements as a part of the application s,..,y of properties receiving licensure Mi ,�����. Stat. 45A.11, subd. 4, to allow for appropriate 11of �,uui uuil4„m, "t s to prevent clustering. Metro Cities V nsed agencies and licensed providers that ify the city of properties being operated as residential s� the establishment of appropriate non- concentration s, "' revent clustering, and supports enforcement of my agencies. Attempts have been made in recent years to reduce tensions between cities and townships in annexations. A Municipal Boundary Adjustment Task Force worked to develop recommendations regarding best practices annexation training for city and township officials to better communicate and jointly plan potential annexations. While the task force defined differences between cities and townships, no significant advancements were made in creating best practices. Metro Cities supports continued legislative efforts to develop recommendations regarding best practices and annexation training for city and township officials to better communicate and plan for potential annexations. Further, Metro Cities supports substantive changes to the state's annexation laws that will lead to better land use planning, 2021 Legislative Policies Page 31 of 527 15 General Government energy conservation, greater environmental protection, fairer tax bases, clarification of fee reimbursement and fewer conflicts between townships and cities. Metro Cities also supports technical annexation changes that are agreed to by cities and townships. 2-J Statewide Funding Sources for Local Issues with Regional Impact Many issues including, but not limited to, a metropolitan area groundwater monitoring network, emerald ash borer management, and the cleanup of storm -water retention ponds, come with significant local costs, and have effects that reach beyond municipal boundaries. Metro Cities supports the availability of statewide funding sources to address local issues that have regional or statewide significance or are caused by state or regional actions. re restrictive than state law Metro Cities opposes any requirement to enact ordinance in exchange for access to these funds. 000 2-K Urban Forest Management Funding Urban forests are an essential local infrastructure disease, drought, storms, and emeral controlling these issues can be of Natural Resources, through its Ur greatly Urban Department of Agriculture, throu regulatory authority to direct tr allow for addressing some ti�i meet the need of cities to bui Cities share the goa planning, planti addition, economi mitigation, air qualit from tree loss. A lack o long run. 1010000 aintenanc s environ agem� nd co . Dutch elm disease, oak wilt d ash 11 • threate investments in trees and er is for udgets. The Minnesota Department con � • r an q�� •° a ��„ o "try program, and the Minnesota _ � ka S ontrol ii Shade U mm„ . nd save Species program, have n an��'u programs. Although these programs ��, st, an• Illll' her problems, funding has been inadequate to '' t'xi • grams and respond to catastrophic problems. of Program —promoting and funding the inventory, -ovement of trees in cities throughout the state. In tal gains for storm water management, climate change tourism, recreation, and other benefits must be protected estment in urban forests costs cities significantly more in the 11111 111111 Cities are facing immediate costs for the identification, removal, replacement, and treatment of emerald ash borer (EAB) as it spreads across the state. The state has no program to assist cities in covering those expenses. Metro Cities supports funding for a state matching grant program to assist cities with building and increasing capacity for urban forest management, meeting the costs of preparing for, and responding to, catastrophic urban forest problems and preventing further loss and increasing canopy coverage. Specifically, direct grants to cities are desperately needed for the identification, removal, replacement, and treatment of trees related to management of EAB. The state should establish an ongoing grant program with annual funding that is usable for those activities. 2021 Legislative Policies Page 32 of 527 16 General Government 2-L Pollinator Habitat Resources Recent declines in the abundance of pollinator insects, such as bees and butterflies, have been identified by the United Nations Food and Agriculture Organization as a threat to food security, as these insects are an important method of plant pollination. According to the US Fish and Wildlife Service, the main threats facing pollinators are habitat loss, degradation and fragmentation. Pollinators lose food and nesting sites they need to survive when native vegetation is replaced by roadways, manicured lawns, crops and non-native gardens. This can have added detriment to pollinators that migrate. Research has shown that providing these insects with more habitat can create the conditions for these insect populations to recover. Converting traditional grass lawns has been identified as way to increase pollinator habitat. The Minnesota Legislature created the Lawns to Legumes program, which provides grants to private homeowners to convert traditional lawns to pollinator friendly 1 cape. Metro Cities supports state funding for the Lawns expanding eligibility of this program to cities. Met programs that create pollinator habitat on both 2-M Regulation of Harmful Substa In metropolitan regions where haiiiiful drugs and substance do not eliminate access to th°° Metro Cities suppo circumstances w them, where the issues have regiona es to egumes ities supp lic a Illil private 0 bts gram and supports state funding to s. �undaries with other cities, local bans of gs, which have been found to be dangerous, a .,,kities take the same regulatory action. lation and prohibition of products or substances in "de"' that products present a danger to anyone who uses upp rt for a ban and where corresponding regulatory significance. In addition, the Legislatur ld provide for the regulation of products that are known to damage water quality, sewer collection, and storm and wastewater treatment systems, not just at the treatment and infrastructure maintenance levels, but at the consumer and manufacturing levels, through accurate labeling of products, public education, and recycling and re -use programs. 2-N Private Well Drilling Restriction Authority Cities are authorized to enact ordinances that disallow the placement of private wells within city limits to ensure both water safety and availability for residents and businesses. This authority is important for the appropriate management of local water supply conservation efforts. Municipal water systems are financially dependent upon users to operate and maintain the system. A loss of significant rate payers resulting from unregulated private well drilling would economically 2021 Legislative Policies Page 33 of 527 17 General Government destabilize water systems and could lead to contamination of the water supply. Metro Cities supports current law authorizing cities to regulate and prohibit the placement of private wells within municipal utility service boundaries and opposes any attempt to remove or alter that authority. Metro Cities supports funding that can be used to cap private wells. 2-0 Organized Waste Collection Cities over 1,000 in population are required by law to ensure all residents have solid waste collection available to them. A city can meet the statutory requirement by licensing haulers to operate in an open collection system, authorize city employees to collect waste, or implement organized collection through one or multiple haulers to increase ciency, reduce truck traffic and control costs to residents. IIIIIIII Metro Cities supports current laws that allow cities t dill orkw xisting haulers to achieve the benefits of organized collection or investigate ��erits of or 'zed collection without the pressure of a rigid timeline and requireme pass ' intent t ganize' at the beginning of the discussion process. Metro Citi��� o �ny legislation that would further increase the cost or further complicate the process are required to follow to organize ntr waste collection or prohibit cities from iij a nding or using organized waste collection. Metro Cities supports state fu "'tcal rnments to increase the availability of material and organic recyc 2-P Election Admini Cities play a critical ro to election laws sho governments. M government for a an Cities su osts assoc Metro Cities supports reduce the potential for e ion u and ensue ng the integrity of elections. Any changes made financial or administrative burdens on local its nbursement by the state to local units of ed with changes to election laws. crease efficiencies in administering absentee ballots, to s and to improve absentee balloting processes. State laws that allow the filling of municipal vacancies by special election on one of four days specified in law, can create logistical and financial challenges for municipalities. Metro Cities supports changes to state laws that allow sufficient flexibility for municipalities in addressing vacancies in municipal offices. Metro Cities further supports: + Laws allowing in -person absentee voters to place their ballots in a secure tabulator, and statutory changes to allow this for the duration of absentee voting; • Establishing an earlier deadline for ending in -person absentee voting; 2021 Legislative Policies Page 34 of 527 18 General Government Revising absentee ballot regulations to allow any person 18 and older to witness the absentee process and sign the envelope as a witness; and + Authorizing cities with health care facilities to schedule election judges to conduct absentee voting at an earlier date in health care facilities. 2-Q Utility Franchise Fees, Accountability and Cost Transparency Minnesota cities are authorized by Minn. Stat. 216B and Minn. Stat. § 301B.01 to require a public utility (gas or electric) that provides services to the city or occupies the public right of way within a city to obtain a franchise. Several metro area cities have entered agreements that require the utility to pay a fee to help offset costs of maintainin right of way. Cities are also adopting energy policies that use renewable, public facilities. Policies and programs have also been i utility franchisee to increase energy efficiency for al with public utilities to "underground" wires. Stat more electric energy from renewable sources. The Metro Cities supports: State policies adopted Commission that provide citie priorities in a franchise or s'. 0011 Greater accountabilit underground utilit project. 2-R Water Supp by le islatio a au ar ag • men ar r i ted in rs. Cities als s also cifiei sources to light or heat eration with the public tract, at city expense, quire ene"' companies to provide ounts vary by type of utility. les of the Public Utility ty to include city energy policies and 'th a franchisee; and ansp ....y for city paid costs associated with k performed by electric utilities as part of a local Municipal water suppliers a charged with meeting the water supply needs of their communities and work to do so with safe, reliable and cost-effective systems that are sustainable both for established cities and for all future growth. The aquifers in the metropolitan area cross municipal boundaries and therefore require a coordinated regional approach to planning for their future availability. Currently, approximately 75% of municipal water supply in the metropolitan area comes from groundwater. With proper management of the resource, the current water supply in the region is adequate; however, Metropolitan Council projections predict localized declines in aquifer availability due to population growth estimates if current usage levels are maintained. Regulation of water is complex and compartmentalized. Various agencies permit its use, plan for its availability, regulate stormwater, treat wastewater and protect the safety of water. To ensure 2021 Legislative Policies Page 35 of 527 19 General Government that water supply remains adequate and sustainable across the region, we must understand how much water can be sustainably drawn from the aquifers and what effect increases in re -use, conservation and recharge can have on the sustainability and availability of both groundwater and surface water. Many of these strategies cross agency jurisdictions and will require improved coordination and cooperation. Municipal water suppliers have made significant infrastructure investments in their systems based on calculated water availability and DNR permits. Proposals to reduce the reliance on groundwater by switching municipal water systems from groundwater to surface water supplies will come with significant costs that could place excessive burdens on local resources. The outcomes and benefits of re -balancing the mix of groundwater and surface water use for specific municipalities and the region must be identifiable before . y projects are undertaken. The sustainability of our water supply is an issue of regional an1.°tewide significance and the expense of any necessary projects that benefit the region sho attempts to address water supply sustainability must also t including municipal water suppliers, industry, private containment. The metropolitan region must consider the effectso metropolitan area on the re ion s groundw. er availab" i p g in surface water that comes into the metro ea for Metro Cities supports the remov improved inter -agency coordi state governments with res processes and the availabii° sustainability of water su to develop other i,wgi s t o " tat Metropolitan Counc es to i Metro Cities suppoif groundwater to surfa strategy to improve wate s, agricu of fall on individual cities. Any in i; count all water users, and contamination dater use beyond the borders of the and the cost of treating contaminants f barr m uuiai' ° ter and storm water re -use, arify110III' the appropriate roles of local, regional and , stre �' lining and consolidating permit approval o ces to plan for and ensure the future metro tan area. Metro Cities also encourages the with municipalities, to find ways to re -use wastewater and nervation. tate fu ng for costs associated with converting water supply from te d funds to encourage and promote water conservation as a ainability and to improve and protect water quality. 2-S Regulation of Massage Therapists In the absence of statewide regulation for massage therapy practitioners, many cities have enacted local ordinances that require massage therapists to obtain a local professional license to assist law enforcement in differentiating between legitimate providers and illegitimate businesses fronting as massage therapy establishments. Metro Cities supports statewide registration or licensure of massage therapists to aid local law enforcement efforts in this area. Metro Cities supports cities' ability to continue to license massage therapy businesses. 2021 Legislative Policies Page 36 of 527 20 General Government 2-T Peace Officer Arbitration Reform Many municipalities in the metropolitan area provide law enforcement services and employ licensed peace officers. To ensure the public's safety and trust, and to strengthen collaboration between citizens and peace officers, cities must have the authority to effectively govern local law enforcement agencies. City officials are ultimately responsible for the safety and protection of the local community. Metro Cities supports statutory arbitration reforms to allow for the discipline, including removal, of law enforcement officers who have been found to have violated local law enforcement agency policies. Metro Cities further supports a reasonable standard of revi arbitration cases, which would limit the determination of ulll of an employer were reasonable and consistent with ci further supports using administrative law judges ( s or a grievances and discipline related to police misco9 t. 2-U: Public Safety Training and Reso Metro Cities acknowledges that the tasks p increasingly the result of inadequate social s need for adequate resources for vice 11111 reduce the need for public sa ; [,,;r. respo1I1,-rs to rces 0011 Metro Cities supports state training for crisis m escalation, and s I;, Tits fu 111 2-V: Race Equity ent, i I ice I li1li 11iillllm1111 11 l 11111111 of m 9V'�I"' n law enforcement trators to whether the actions ncy policies. Metro Cities rb`lation to address ers have been asked to address are rams. Metro Cities recognizes the ental health services and programs to help orm these services. afety responders training, including tural awareness and implicit bias, mental health and de- uipment such as body cameras. 11110111111111111 4i 1 u1111 resp In the seven -county metropolitan region, people of color represent 29% of the population, and this percentage is expected to grow to 40% by 2040, according to the current population forecast from the Metropolitan Council. As racial and ethnic diversity increases in the region, people of color continue to experience significant barriers in housing, employment, criminal justice, public infrastructure, health, and education, and disparities are becoming more apparent with the COVID-19 pandemic and civil unrest that is occurring in many communities. Across the metropolitan region, many cities are working to examine local policies and systems, to revise the delivery of public services, and to allocate resources to help advance race equity. All levels of government as well as the nonprofit and business sectors have roles to play in 2021 Legislative Policies Page 37 of 527 21 General Government addressing race inequities and must work collaboratively to ensure that services and resources are considered, designed and implemented in a comprehensive, purposeful, informed and inclusive way to achieve race equity. Metro Cities supports: + An examination and revision of existing state, regional, county and city laws, ordinances and policies to address racial disparities; • State, regional, county and city resources to assist with comprehensive data collection, disaggregation and sharing to ensure informed policy and funding decisions at all levels of government; • Funding to assist in the development of tools and equitable outcomes; + Activating partnerships among state, regi and other entities to advance race equity. 110 Dip rces that advance racially and local go 1001 mental institutions 2021 Legislative Policies Page 38 of 527 22 Housing & Economic Development Policies 3-A to 3-J: Introduction While the provision of housing is predominantly a private sector, market -driven activity, all levels of government — federal, state, regional and local — have a role to play in facilitating the production and preservation of affordable housing in Minnesota. Adequate affordable housing is a significant concern for the metropolitan region and effective approaches require participation from all levels of government, the private sector and nonprofit groups. 3-A City Role in Housing 011 While local f the ofproviding hous n government cities take on a significant oa rel ibistra mall burden b on o providing costs g, manyIllii y p g financial incentives and regulatory relief, participatin state and reitt�ll al housing programs and supporting either local or countywide housin redevopment arities and community development agencies. Cities are responsible for most ground-lev planning, code enforcement, rental licensi Cities are responsible for ensuring the heal and livability of the local housin establish fee structures for res corresponding needs for pu review local requirements suc consistent with these Metro Cities str" to carry out these y opposes tions in tial infrast 1 sing n INI.i: :Io:1 11} the th 1V d S u 0`luum �milllll IIpII�lirl�� lop re. It po n Minnesota, including land use aging of financial incentives. sidents and the structural soundness lding permits and inspections. Cities to cover the costs of growth and e responsibility of cities to periodically ions and ordinances to ensure that they are eft to reduce, alter or interfere with cities' authority cally determined manner. Metro Cities supports e���„N�11d'ns to the land use timelines in M.S. 15.99 in event of extenuating local and state ircumstances. Metro Cities supports local authority determination when exercising the use of exceptions, recognizing projects may be in different stages of approval. If a state of emergency limits the ability of city staff to complete a land use review, it should not result in de facto approval of an application. 3-B City Role in Affordable and Life Cycle Housing Metro Cities supports housing that is affordable and appropriate for people at all stages of life. A variety of housing opportunities are important to the economic and social well-being of individual communities and the region. The region faces challenges in meeting the existing and future housing needs of low and moderate -income residents. Existing housing stock is aging, 2021 Legislative Policies Page 39 of 527 23 Housing & Economic Development with roughly half older than 40 years old, according to the U.S. Census Bureau. Older housing stock can be more affordable; however, it requires investments to remain viable. Private investors have purchased subsidized and unsubsidized rental units, made improvements and charged higher rents that have made access to previously affordable units prohibitive for low and moderate -income residents. The Metropolitan Council has projected the region will add nearly 35,000 households between 2021 and 2030 that will need affordable housing and require a subsidy of $5 billion to meet the needs of households earning up to 50 percent area median income. Cities should work with the private and nonprofit sectors, counties, state agencies and the Metropolitan Council to ensure the best use of new and existing tools and resources to produce new housing and preserve existing affordable housing. Cities can facilitate the production and preservation of affordable and life cycle housing by: • Applying for funding from available grant and loan • Using city and county funds to support afforda local or regional housing trust fund to support affor • Providing information, encouraging particilp Section 8 Housing Choice Voucher prograiin o landlor • Working with developers and reside neighborhoods, including location ' accellll10 lllll111111 111111111111111 • Working with the st housing and mobility options, • Periodicall their impacts on min constructio nd Me u ca 000000mh Dui f a lieu 100 able housing; olitan MS; ousing. can include creating a e housing; uillll incentivizing participation in the eni of ble housing into new and existing and services; uncil to recognize the relationship between pedestrian routes; uirements, policies and review processes to determine • Considering a und; i hich a city may change its fee structure in support of additional affordable ho • Supporting housing options that meet a city's current and future demographics, including family size, age, mobility, and ability levels; • Supporting housing design that is flexible, accessible and usable for residents with varied abilities at multiple stages of life; ▪ Supporting housing with supportive services for people with disabilities; • Employing innovative strategies to advance affordable housing needs such as public - private partnerships or creative packaging of regulatory relief and incentives; • Using available regulatory mechanisms to shape housing communities; 2021 Legislative Policies Page 40 of 527 24 Housing & Economic Development Recognizing the inventory of subsidized and unsubsidized (naturally occurring) affordable housing; and + Working collaboratively with buyers and sellers of naturally occurring affordable housing to retain affordability. 3-C Inclusionary Housing While Metro Cities believes there are cost savings to be achieved through regulatory reform, density bonuses as determined by local communities, and fee waivers, Metro Cities does not believe a mandatory inclusionary housing approach can achieve red levels of affordability solely through these steps. Several cities have established locclusionary housing policies, in some cases requiring the creation of affordable units if the„Ililllii s"' ' evelopment uses public financial assistance or connecting the policy to zoning and usnges. The Metropolitan Council, in distributing the regional allocation of ho IIII'" need, must �������u�II nize both the part II�II- fa facilitate the creation of affordable housingthrougl o a1 with cities to opportunities and financial limitations of cities. T rvr ounce II��� (ec u I . ncial assistance and/or advocating for additional resources through the Minnesota Housi ��I;, „Iii!nance Agency. Metro Cities supports the location of aff neighborhoods throughout a city. Metro inclusionary housing policy. H Met mandatory inclusionary ho g stat require a certain percenta��l�l�f unit households at specific incom 3-D Metropo Counci 'ail`` 11111 'i1 ^u JV 111111111111111111111111.1111.11.1.11,1.1.1.1.1.11111111111111 1 l�m••lima• 01111 sin'residential and mixed -use city's authority to enact its own ties does not support passage of a sed on local governments that would ousing developments to be affordable to 111111111111111 ole in Housing The Metropolitan Counc torily required to assist cities with meeting the provisions of the Land Use Planning Act (L ). The LUPA requires cities to adopt sufficient standards, plans and programs to meet their local share of the region's overall projected need for low and moderate -income housing. The Council's responsibilities include the preparation and adoption of guidelines and procedures to assist local government units with accomplishing the requirements of the LUPA. The Metropolitan Council also offers programs and initiatives to create affordable housing opportunities, including the Livable Communities Act programs and operation of a metropolitan housing and redevelopment authority. Unlike parks, transit and wastewater, housing is not a statutory regional system. The Metropolitan Council's role, responsibilities and authority are more limited in scope, centered on assisting local governments by identifying the allocation of need for affordable housing, 2021 Legislative Policies Page 41 of 527 25 Housing & Economic Development projecting regional growth and identifying available tools, resources, technical assistance and methods that cities can use to create and promote affordable housing opportunities in their communities. The Metropolitan Council should work in partnership with local governments to ensure that the range of housing needs for people at various life cycles and incomes can be met. Metro Cities opposes the elevation of housing to "Regional System" status. Metro Cities supports removing the Metropolitan Council's review and comment authority connected to housing revenue bonds under Minn. Stat. § 462C.04. In 2014, the Metropolitan Council released a housing policy plan, the first of its kind in nearly 30 years. A housing policy plan should include defined local, regional and state roles for the provision of housing in all sectors, identify the availability of and eed for tools and resources tllllll1°^erships for the advocacy for est practices and technical e t iversity in local needs, for affordable and life -cycle housing, be explicit in supporting state and federal resources for housing, and encompass polic. guidance for all types of housing. A plan should also reco characteristics and resources. Metro Cities supports strategies such as region sharing of best practices among local governme address the region's affordable housing i.,; eds. A policy plan should allow for ongoing res provide communities with timely a and market trends as regional a solicitation and use of local such data. Metro Cities suppo housing policy p 3-E Allocation of e date i t eds and h nd su egional coeration and the er entities and partners to t4 . si the Metropolitan Council to a regional and local housing needs ge and evolve. Metro Cities supports the lyses and local governments' review of representation in any updated or new regional 110, ble Housing Need The affordable housing need allocation methodology determines the number of needed affordable housing units for the metropolitan region and distributes the need by assigning each city its fair share through an affordable housing need number. Minn. Stat. § 473.859 requires cities to guide sufficient land to accommodate local shares of the region's affordable housing need. Metro Cities supports additional Metropolitan Council resources to assist cities in meeting cities' share of the region's affordable housing needs. Metro Cities supports the creation of a variety of housing opportunities. However, the provision of affordable and lifecycle housing is a shared responsibility between the private sector and government at all levels, including the federal government, state government and Metropolitan Council. Land economics, construction costs and infrastructure needs create barriers to the creation of affordable housing that cities cannot overcome without assistance. 2021 Legislative Policies Page 42 of 527 26 Housing & Economic Development • The Metropolitan Council will not hold c. affordable housing need number. However, eff� considered when awarding grants; • The Metropolitan Council, with i examine the allocation of need methodolo regional allocation and the loca of t evaluated to determine if ma m co tions should prompt readjustm f the f ula; • The Council s individual cities a ulllll„ of • The formllu subsidized and natu use d t ould be occu Therefore, Metro Cities supports a Metropolitan Council affordable housing policy and allocation of need methodology that recognizes the following tenets: • Regional housing policies characterize individual city and sub -regional housing numbers as a range of needs in the community; • Cities need significant financial assistance from the federal and state government, as well as the Metropolitan Council, to make progress toward creating additional affordable housing and preserving existing affordable housing; • Metropolitan Council planning and policies must be more closely aligned to help ensure that resources for transportation and transit are avail addressing their local share of the regional affordable hous populations have adequate mobility to reach jobs, educa regardless of where they live; responsible i e to assist communities in seed and to ensure that all d other destinations y does not meet its to puce affordle housing may be cal nment representatives, should the relationship between the ormula should also be routinely ve changed or if underlying conditions 111 ethodology that incorporates data accumulated by sus driven or policy driven growth projections; 110, 'usted to better reflect the balance and breadth of existing g affordable housing stocks; and • The Council should ork with local governments through an appeals process in order to resolve any local issues and concerns with respect to the need allocations. 3-F Housing Performance Scores The Metropolitan Council calculates a city's housing performance score annually. Scores are determined using an annual city survey as well as Council data. The Council uses city Housing Performance Scores when scoring the Regional Solicitation for federal transportation points. Until 2020, the Council used Housing Performance Scores in Livable Communities grant program scoring criteria. Cities may review their own as well as other cities' Housing Performance Scores periodically to gauge recent activity on affordable housing preservation and 2021 Legislative Policies Page 43 of 527 27 Housing & Economic Development new construction. Metro Cities supports Housing Performance Score criteria that recognize varying local resource capacities, tools, programs and policies to support housing production and the market nature of housing development, and that do not limit cities to a prescriptive list of tools and policies. The criteria for determining the score should adequately recognize the current tools, policies and resources employed by local governments. Metro Cities supports a process for local governments to review, comment on and appeal preliminary Housing Performance Scores as well as provide additional information to be used in calculating the scores. Metro Cities supports a consistent schedule for sending the an survey to cities. muillll In considering Housing Performance Score uses and criter + The Council should engage in a periodic rev ,1111 • Any proposed new, deleted, or expanded us Performance Scores would be used should reviewe �11�II� �,, I of • The Council should recognize mark setting timelines and look -backs i ulatin 1111 3-G State Role in Hous The state must be funding, financia" affordable housing major and necessary c insufficient to meet the sp 11111 4 ual housing production of the formula, rams in which the Housing ocal officials and Metro Cities; and as wnward economic cycles when able housing production. pa providing funding for housing, including direct itiat es to assist local governments and developers to support ropriate for people at all stages of life. State funding is a r the provision of housing. Current resource levels are of needs in the metropolitan region and across the state. Primarily through programs administered by the Minnesota Housing Finance Agency (MHFA), the state establishes the general direction and prioritization of housing issues, and financially supports a variety of housing, including transitional housing, privately and publicly owned housing, supportive housing, senior housing, workforce housing and family housing. Minnesota's low-income rental property classification, commonly known as class 4d, allows landlords to certify qualifying low-income rental property. The state must continue to be an active partner in addressing life cycle and affordable housing needs. Workforce housing is generally defined as housing that supports economic development and job growth and is affordable to the local workforce. A statewide program, administered through the Minnesota Housing Finance Agency, supports workforce homeownership efforts in the metropolitan area. State policies and funding should recognize that affordable housing options 2021 Legislative Policies Page 44 of 527 28 Housing & Economic Development that are accessible to jobs and meet the needs of a city's workforce are important to the economic competitiveness of cities and the metro region. In addition, significant housing related racial disparities persist in Minnesota, especially as it relates to the percentage of households of color who pay more than 30 percent of their income in housing costs, and as it relates to the significant disparity gap in homeownership rates. Metro Cities supports: + Increased, sustainable and adequate state funding for new and existing programs that support life cycle, workforce and affordable housing, address homeownership disparities, address foreclosure mitigation, address housing for families with children, and support senior, transitional and emergency housing for the metro region; + A state match for local and regional housing trust policies in support of affordable housing. State funds sho 001 works with a city's budget process; + Private sector funding for workforce hou • Housing programs that assist housing dery of existing housing stock, including uns 'clized, n that is affordable to residents througho State funded housing pr affordability; Housing programs emerging or high co invest, as a means housing with co + Continuing t earnings for housing p -to-m hou f investments and local e issued on a timeline that t, preservation and maintenance lly occurring affordable housing ate income range; g assistance, to help with arket rate housing in census blocks with poverty, where the private market might not otherwise ncome communities and reconciling affordable oals; sing the Minnesota Housing Finance Agency's investment + City input into state legislation and administrative policies regarding distribution of tax credits and tax-exempt bonding; + Exemptions from, or reductions to sales, use and transaction taxes applied to the development and production of affordable housing; + Consideration of the use of state bond proceeds and other appropriations for land banking, land trusts, and rehabilitation and construction of affordable housing; + Programs that help avoid foreclosures, improve homeownership rates and reduce racial disparities through homeownership assistance programs and counseling services, including pre -purchasing counseling to improve financial wellness and inform homeowners 2021 Legislative Policies Page 45 of 527 29 Housing & Economic Development and potential homeowners of their rights, options and costs associated with owning a home; + State tenant protection policies as well as a city's ability to enact tenant protections to support access to affordable housing and housing stability for tenants; • Housing stability for renters through policies that mitigate the impact of or reduces the number of evictions filed; + Policies that encourage public housing authorities and owners of federally assisted housing to consider a holistic approach to selecting tenants during the application and screening process, and avoid excluding tenants solely based on criminal records; • Exploring best practices toward increased housing aff housing maintenance standards and providing quality hou work with rental housing owners and operators when es 0111 + Preserving the state 4d low-income propert property tax benefit to qualifying low-income re evaluating the 4d low-income property tax pro could affect renters, landlords and property taxp participation and input from metropolit local go opposes any changes to the 4d program 01110 for residents and businesses or increases increased benefits for renters of or property reinvestment. M for landlords and a sunset range of impacts that expa An afforda private investm state incentives; his ince nits i sup odfor ychallllll, 10 W: 111111111011 to t 1 111111 li111 tanti g b s the implementation of a reporting process s made to the program to evaluate the y have; ry ability for residents, or residents. Cities should ing best practices; progra ich provides a properties. Cities supports rmine ho "vf""00program changes tudies should include ent representatives. Metro Cities ncreases the tax responsibility landlords without including of limited to deeper affordability dit to help spur construction and secure additional e c Id be used in conjunction with city, regional, or other + Maintaining exi""��'�� ��1 icipal authority to establish a housing improvement area If the Legislature Il�llllhiuliuu ts multi -jurisdictional entities the authorityto create HIAs, (HIA). g j creation of an HIA must require municipal approval. 3-H Federal Role in Affordable and Workforce Housing Federal funding plays a critical role in aiding states and local governments in their efforts to maintain and increase affordable and workforce housing. Providing working families access to housing is an important piece to the economic vitality of the region. Metro Cities encourages the federal government to maintain and increase current levels of funding for affordable and workforce housing. Federal investment in affordable and workforce housing will maintain and increase the supply of affordable and life cycle housing as well as 2021 Legislative Policies Page 46 of 527 30 Housing & Economic Development make housing more affordable through rental assistance programs such as the Section 8 housing choice voucher program. In July 2015, the U.S. Department of Housing and Urban Development (HUD) released a final rule on affirmatively furthering fair housing (AFFH) with an aim to provide communities that receive HUD funding with clear guidelines to meet their obligation under the Fair Housing Act of 1968 to promote and reduce barriers to fair housing and equal opportunity. HUD has since provided new guidance to comply with the AFFH rule. Opportunity Zones is a community development program established by Congress in the Tax Cuts and Jobs Act of 2017 to encourage long-term investments in low-income urban and rural communities nationwide. The Opportunity Zones program provides a tax incentive for investors to re -invest their unrealized capital gains into Opportunity Funds t at are dedicated to investing into Opportunity Zones. The tax incentive is available for up to 128 census tracts were designated as Opportunity Zones released rules on April 17, 2019 which provide guidan managers. It is anticipated that the Act may be a use income communities and could help with busines 1;vel questions about what impact the Act will have on t operate in these communities today. For exple, whi such as increasing tax base or job opportu consequences such as displacement of curre Metro Cities urges the federal from individuals and busine whether the tool is encourag° who live in the Zones are impa The State of Min in Opportunity Z benefit from the inv to shoul and adopt ents. Metro Cities supports: i 1 1J e United States Treasury nd clari on for investors and fund ool in spurrin�velopment in low- t and jobs. ¶here are also is that live and businesses that velopment may have positive impacts ment could have unintended inesses. regular input from communities, especially Zones, regarding how the tool is being used, portunities, and how community members lize munity development resources to stimulate investment licies that ensure that local residents, workers and businesses • Preserving and increasing funding for the Community Development Block Grant Program (CDBG) and the federal HOME program that are catalysts for creating and preserving affordable housing; • Preserving and increasing resources and incentives to sustain existing public housing throughout the Metro Area; • Maintaining the federal tax credit program to help spur construction and secure additional private investment, including making the four percent Low Income Housing Tax Credit a fixed rate as was done with the nine percent credit in 2015; 2021 Legislative Policies Page 47 of 527 31 Housing & Economic Development • Creating and implementing a more streamlined procedural method for local units of government to participate in and access federal funding and services dealing with grants, loans, and tax incentive programs for economic and community development efforts; + Additional resources to assist communities to meet obligations to reduce barriers to and promote fair housing and equal opportunity; + Maintaining and increasing resources to Section 8 funding and to support incentives for rental property owners to participate in the program; and • Federal funding to provide short-term assistance for HRAs to facilitate the sale of tax-exempt bonds. 3-1 Vacant, Boarded, and Foreclosed Properti arty properties at Risk Abandoned residential and commercial properties ca result in reduced property values and increased cri enforcement costs of managing vacant properties a Metro Cities supports solutions to vaca + Prevention is more cost effective th a + The causes of this pr and It is not sim the burden of mlll uw" Further, Metro Cit tion. em ar any upports + Registration of va ���rm m when vacant buildings The a itional pu safety and code commu fins 'al strain on cities. oarde" operties that recognize: �uu� e, varied, thus the solutions must be as well; em so cities must not be expected to bear the bulk of 101, and boarded properties; + Allowing cities to acquire vacant and boarded properties before deterioration and vandalism result in unsalvageable structures, including providing financial tools such as increasing eminent domain flexibility; + Improving the ability of cities to recoup the increased public safety, management, and enforcement costs related to vacant properties; + Improvement of the redemption process to provide increased notification to renters, strengthen the ability of homeowners to retain their properties, and reduce the amount of time a property is vacant; 2021 Legislative Policies Page 48 of 527 32 Housing & Economic Development + Expedition of the tax forfeiture process; • Increasing financial tools for neighborhood recovery efforts, including tax increment financing; and + Year-round notification by utility companies of properties not receiving utility service. 3-J Housing Ordinance Enforcement A Minnesota State Supreme Court ruling, Morris v. Sax, stated that provisions of the city of Morris' rental housing code were invalid because there were subjects dealt with under the state building code and the city was attempting to regulate these area fferently from the state building code." Minn. Stat. § 326B.121, subdivision 1 states: "The Stat applies statewide for the construction, reconstructio other structures of the type governed by the code. „011 building code of any municipality." Subdivision 2 or through development agreement, require building c systems of any structure that are different subdivision does not prohibit a municipals existing components or systems of an struc or in good repair, but not excee reconstructed, or altered, or t provisions for existing build municipality may, with the app restrictive than the Sordinance. A mun I u.1i I�°I . " 'ng II ty commissioner." "°iilll Metro Cities support municipality to maintai ma ab. mpo have tanda tors �L... 11111111111111111111111111111111111111 pe t II��I��IIIIII ui 11111� 1111 t AII11111111111111 uilding eration, repai State wilding Co' is the standard that d use of buildings and supersedes the s: " unicipality must not by ordinance, rovisions regulating components or of the State Building Code. This forcing an ordinance requiring ined in a safe and sanitary condition nder which the structure was built, m was installed, unless specific retroactive as part of the State Building Code. A uilding official, adopt an ordinance that is more where geological conditions warrant a more restrictive disapproval of a more restrictive ordinance to the 110 prov of cities to enforce all housing codes passed by a local using stock. 3-K Economic Development, Redevelopment and Workforce Readiness The economic viability of the metro area is enhanced by a broad array of economic development tools that create infrastructure, revitalize previously developed property, provide incentives for business development, support technological advances, support a trained workforce, and address disparities in economic development and workforce development. It should be the goal of the state to champion development and redevelopment by providing enough sustainable funding to assure competitiveness in a global marketplace. The state should recognize the relationship between housing and economic development. Economic development and redevelopment are not mutually exclusive — some projects require a boost on both counts. The State of Minnesota should recognize cities as the primary unit of government responsible for the implementation of 2021 Legislative Policies Page 49 of 527 33 Housing & Economic Development economic development, redevelopment policies and land use controls. 3-K (1) Economic Development For purposes of this section, economic development is defined as a form of development that can contain direct business assistance, infrastructure development, technical assistance and policy support with the goal of sustainable job creation, job retention, appropriate state regulation or classification, or to nurture new or retain existing industry in the state. The measure of return on investment of public business subsidies should include the impact (positive or negative) of "spin- off development" or business development that is ancillary and supportive of the primary business. A strength of the regional economy has been its economic diver III and sectors employ a specialized, trained workforce and supp new businesses. Partnerships and collaborations among the higher education and industry should continue to develo com and to support efforts to enhance the economic vitals While cities are the primary unit of local governor economic development, counties have an interest in s efforts. Any creation of a county CDA, E should follow Minn. Stat. § 469.1082 that participate. Cities can work with the public growth by reducing barriers to e� ��.. . p Metro Cities supports stat infrastructure development Investment Fund, Job should strive to aw Cities supports Investment Fund these funds. Metro should provide administr programs. Applications for grant or a loan. toy etitive fu ) as opp I8II'sup111111111100 1 101 I nded F IItIo111„1111111111111111 RA esp I��u •v� a ur� a piyovolli W arts ,uuu ,1 J Multiple industry clusters ntrepreneurs in developing III d local levels of government, II, ialize new technologies the region. le for the implementation of ting local economic development conomic development powers topt a resolution electing to rs to support the region's economic on by people of color. t support new and expanding businesses, partnerships. This includes the Minnesota nd Angel Tax Credit. Programs using statewide funding tween the metro region and greater Minnesota. Metro ng '' statewide grant programs such as the Minnesota d to direct legislative appropriations for projects from s a percentage of MIF loan repayments to cities. The state port and technical assistance to cities that administer these MIF funds should allow a city to indicate support for a MIF Metro Cities supports economic tools that facilitate job growth without relying solely on the property tax base; green job development and related innovation and entrepreneurship; programs to support minority business start-ups; small business financing tools including a state new markets tax credit program mirrored on the federal program; tools to attract and retain data centers and other IT facilities; and maintaining existing municipal authority to establish a special service district (SSD). Metro Cities supports further study of allowing mixed -use buildings that have both commercial and residential uses to be included in an SSD. 2021 Legislative Policies Page 50 of 527 34 Housing & Economic Development 3-K (2) Redevelopment Redevelopment involves the development of land that requires "predevelopment." The goal of redevelopment is to facilitate the development of "pre -used" land, thereby leveling the playing field between greenfield and brownfield sites so that a private sector entity can rationally choose to locate on land that has already been used. The benefits of redevelopment include a decrease in Vehicle Miles Traveled (VMTs), more efficient use of new or existing public infrastructure (including public transit), ameliorated city costs due to public safety and code enforcement, and other public goods that result when land is reused rather than abandoned and compact development is encouraged. Metro Cities supports increased funding from state and Council's Livable Communities Act programs fund redeyellll cleanup and tax base revitalization. Metro Cities suppo, for this program, as provided under law. Metro C. state funds for DEED -administered programs 1. ill Demolition Loan Program, dedicated to metro Development Public Infrastructure grants, as wel funding for the Contamination Cleanu IIII'llll00 IIIII The expansion of transit service throughout transit -oriented development (T increased flexibility in the u Cities supports funding Tr criteria encourage a range city circumstances a Correcting and s reuse properties. funding mechanism previously used as land regulatory authority, a city' •lip°t �; upl Tax 1100 it Im 011 0111 YIIIII Illll00illllllllllllll izing pollu Cities s s Illy .�.orre crem • ment nvestig r allowi supports i Re evelopme projects, innovative Business creased, flexible and sustained Grant Program. opportunity for redevelopment and supports financing, regulatory tools and Fi nancing (TIF) to nurture TOD. Metro reas (TIAs) and ensuring that the eligibility infrastructure and accommodate varying 10. al sources. The Metropolitan activities that support maximum levy amount ased and sustained �Grant Program and soi nd former landfill sites allows cities to redevelop and orts expansion of existing tools or development of new unsuitable soils as well as city authority to redevelop land dumps. If a city receives initial approval from a state edevelopment project approval should be considered final. Local governments and cities may choose to revitalize historic structures rather than construct new buildings. Metro Cities supports extension of the sunset of the state income tax credit and maintaining the federal tax credit for preservation of historic properties. Metro Cities supports collection of the state refund for the historic expenditures over one year. Metro Cities supports state funding to allow cities and/or their development authorities to assemble small properties so that business expansion sites will be ready for future redevelopment. 2021 Legislative Policies Page 51 of 527 35 Housing & Economic Development 3-K (3) Workforce Readiness A trained workforce is important to a strong local, regional and state economy. Cities have an interest in the availability of qualified workers and building a future workforce based on current and future demographics, as part of their economic development efforts. Cities can work with the public and private sectors to address workforce readiness to include removing barriers to education access, addressing racial disparities in achievement and employment gaps, and the occupational gender gap. The state has a role to prepare and train a qualified workforce through the secondary, vocational and higher education systems and job training and retraining programs in the Department of Employment and Economic Development (DEED), including youth employment programs. ui�^ Metro Cities supports: + Increased funding for the Job Skills Partn other workforce training programs administer io a living wage and benefits, and help address rac • Innovative workforce programs for a full range of jobs and careers, inclu opportunity areas such as manufacturing = Investments in prog s that dres women to enter nontraditi" care A payroll to + A city's a rj rity to tie 00I youth a ment programs and p Y p g y the ite that 1 to jobs that provide is y gaps in employment; rtners that foster workforce readiness pal jobs and current high e gender wage gap, including training for aining programs that invest in employees; and rkfhce requirements to local public finance assistance. 3-L Tax Increment Fancing (TIF) Tax Increment Financing (TIF) continues to be the primary tool available for local communities to assist economic development, redevelopment and housing. Over time, statutory changes have made this critical tool increasingly difficult to use. At the same time, federal and state development and redevelopment resources have been steadily shrinking. The cumulative impact of TIF restrictions, shrinking federal and state redevelopment resources and highly restrictive eminent domain laws constrain cities' abilities to address problem properties, which leads to an accelerated level of decline of developed cities in the metropolitan area. Thus, the only source of revenue available to accomplish the scope of redevelopment necessary is the value created by the redevelopment itself, or the "increment." Without the use of the increment, development will either not occur or is unlikely to be optimal. 2021 Legislative Policies Page 52 of 527 36 Housing & Economic Development Metro Cities urges the Legislature to: • Not adopt any statutory language that would further constrain or directly or indirectly reduce the effectiveness of TIF; + Not adopt any statutory language that would allow a county, school district or special taxing district to opt out of a TIF district; + Incorporate the Soils Correction District criteria into the Redevelopment District criteria so that a Redevelopment District can be comprised of blighted and contaminated parcels in addition to railroad property; • Expand the flexibility of TIF to support a broader ran + Amend MN Statutes to clarify that tax incremen on a cumulative basis; ���� + Increase the ability to pool increments fr 1100 • Continue to monitor the impacts of tax re provide cities with additional authorityfor po' • Allow for the creation of transit z shape development and related use of TIF districts to fund t unless a local community Allow T that not onlyeml�'„�;,,p phyF • item • Support ch projects"; ex onst ses to s to TIF at veme tion so; sa oun of redevelopment projects; g limitations are calculated other istricts t 101, pport projects; TIF districts and ifwarranted le TIF shortfalls; 11, t- Ilu��elated TIF districts in order to ransit stations but not require the maintenance of the public transit line itself ion to innovative technological products, recognizing nomic value; 110, w that will facilitate the development of "regional + Shift TIF redevelop'YII4ent policy away from a focus on "blight" and "substandard" to "functionally obsolete" or a focus on long range planning for a particular community, reduction in greenhouse gases or other criteria more relevant to current needs; + Encourage DEED to do an extensive cost -benefit analysis related to redevelopment, including an analysis of the various funding mechanisms, and an analysis of where the cost burden falls with each of the options compared to the distribution of the benefits of the redevelopment project; • Support TIF for neighborhood recovery efforts in the wake of the foreclosure crisis; • Consider creating an inter -disciplinary TIF team to review local exception TIF proposals, using established criteria, and make recommendations to the legislature on their 2021 Legislative Policies Page 53 of 527 37 Housing & Economic Development passage; • Encourage the State Auditor to continue to work toward a more efficient and streamlined reporting process. There are an increasing number of noncompliance notices that have overturned longstanding practices or limited statutorily defined terms. The Legislature has not granted TIF rulemaking authority to the State Auditor and the audit powers granted by statute are not an appropriate vehicle for making administrative or legislative changes to TIF statutes. If the State Auditor is to exercise rulemaking authority, the administrative power to do so must be granted explicitly by the Legislature. The audit enforcement process does not create a level playing field for cities to challenge the Auditor's interpretation of statutes. The Legislature should provide a process through which to resolve disputes over TIF policy that is fair to all parties; + Clarify the use of TIF when a sale occurs after the c • Revise the substandard building test to simplif r;iill continued threat of litigation; and uu^ + Amend TIF statutes to address, throug shortfalls related to declining market values. • Metro Cities supports statutory flexibility for municipalities in the use of revenue challenges resulting fro mii...u�. CO to TIF laws that would mana give 0011 3-M Eminent Significant statute estrictions°11II� costs for traditional 'c use pr the use of eminent dom for r endi sol g of a district; biguities and reduce istricts or lother mechanisms, ons t F statutes to provide temporary �°ncrement as cities address local pan"i_ ic. Metro Cities opposes changes s of loans by a TIF authority to a business. the Vlse of eminent domain have resulted in higher public cts like streets, parks, and sewers, and have all but restricted velopment to cases of extreme blight or contamination. The proper operation and long-term economic vitality of our cities is dependent on the ability of a city, its citizens and its businesses to continually reinvest and reinvent. Reinvestment and reinvention strategies can occasionally conflict with the priorities of individual residents or business owners Eminent domain is a critical tool in the reinvestment and reinvention process and without it our cities may deteriorate to unprecedented levels before the public reacts. Metro Cities strongly encourages the Governor and Legislature to revisit eminent domain laws to allow local governments to address redevelopment problems before those conditions become financially impossible to address. Specifically, Metro Cities supports: 2021 Legislative Policies Page 54 of 527 38 Housing & Economic Development • Clarifying contamination standards; + Developing different standards for redevelopment to include obsolete structures or to reflect the deterioration conditions that currently exist in the metro area; + Allowing for the assembly of multiple parcels for redevelopment projects; + Modifying the public purpose definition under Minn. Stat. 117 to allow cities to more expediently address properties that are vacant or abandoned in areas with high levels of foreclosures, as well as address neighborhood stabilization and recovery; + Providing for the ability to acquire land from "holdouts" who will now view a publicly funded project as an opportunity for personal gain a xpayer expense; i.e. allow for negotiation using balanced appraisals for fair relocatiogllllll ts; + Examining attorney fees and limit fees for att + Allowing for relocation costs not to be p00101 sale contract; + A property owner's appraisal to,; and • Appropriately balanced outcome of the eminent dom 3-N Commun Communities acro that need repair and disrepair, revitalizes co e metropd estmen 'sofal roc l ing. ared wi ey s re enting a property owner; the c'ty and p rty owner agree to a e city prior to a sale agreement; fees and costs of litigation with the 110. n region have aging residential and commercial structures einvestment prevents neighborhoods from falling into and protects a city's tax base. Metro Cities supports state programs and incentives for reinvestment in older residential and commercial/industrial buildings, such as, but not limited to, tax credits and/or property tax deferrals. Historically, the state has funded programs to promote reinvestment in communities, including the "This Old House" program, that allowed owners of older homestead property to defer an increase in their tax capacity resulting from repairs or improvements to the home and "This Old Shop" for owners of older commercial/industrial property that make improvements that increase the property's market value. 2021 Legislative Policies Page 55 of 527 39 Housing & Economic Development 3-0 Business Incentives Policy Without a thorough study, the Legislature should not make any substantive changes to the Business Subsidy Act, as defined in Minn. Stat. § 116J.993, but should look to technical changes that would streamline both state and local processes and procedures. The Legislature should distinguish between development incentives and redevelopment activities. In addition, in order to ensure cohesive and comprehensive regulations, the legislature should limit regulation of business incentives to the Business Subsidy Act. Metro Cities supports additional legislation that includes tools to help enhance and facilitate economic development and job creation. Metro Cities supports increased flexibility for meeting business subsidy agreements during a state of emergency. 3-P Broadband Technology Where many traditional economic development tools ha availability of traditional infrastructure - roads, rail dependent on reliable, cost effective, high bandwj voice, video, data and other services delivered ove other platforms. The state has increased its role in expandin broadband access for residents and business recommends updates to state bra t�� uu pee broadband access. The Offic road Economic Development (D sup Office coordinates broadband Cities play a vital government are CI reliability, and avai restrict or stop cities fr partnerships with private underserved residents or bus in achi 'bitting t H aci How dluiiiil an °sill cuse t tilities - the commjcations c century economy is bilities. This includes phone, fiber-optic, wireless and managing the costs and t cture across the state by funding is Broadband Task Force regularly s and funding levels to expand statewide opment in the Department of Employment and f broadband in economic development. The isters state broadband grant funds. s scantly higher broadband speeds. Local units of o illlllll -ease g broadband capacity and ensuring internet connectivity, r, attempts have been made in Minnesota and other states to 1'�������������� ng the deployment of broadband services or forming ompanies to provide broadband services to unserved or esses. Restricting municipal authority is contrary to existing state law on electric utility service, telecommunications, and economic development. Metro Cities opposes the adoption of state policies that further restrict a city's ability to finance, construct or operate broadband telecommunications networks. Metro Cities supports: • State policies and support programs that substantially increase speed and capacity of broadband services statewide, including facilitating solutions at the local level. The state should offer incentives to private sector service providers to respond to local or regional needs and to collaborate with cities and other public entities to deploy broadband infrastructure capable of delivering sufficient bandwidth and capacity to meet immediate and future local needs as well as policies which seek to position Minnesota as a state of 2021 Legislative Policies Page 56 of 527 40 Housing & Economic Development choice for testing next -generation broadband; • Metro eligibility for broadband funds, including increased capacity for areas with existing levels of service; + Testing and review of street -level broadband speeds and updating of comprehensive statewide street -level mapping of broadband services to identify underserved areas and connectivity issues. • Programs and projects that improve broadband adoption, achieve significantly higher broadband speeds, and support efforts to improve digital inclusion by ensuring that robust and affordable Internet connectivity is widely available to all Minnesotans. + Municipal authority and encouragement of local gov in providing broadband service. This includes repealing should clarify that cities have the authority to partner broadband infrastructure using city bonding autho • Local authority to manage and protect lic ri IIInli private infrastructure, to zone, to collect compen III I„n.� �,uIVOu�muduulu, � � r work cooperatively with and respond to exercise local authority over zoning and luu� wireless service facilities and exercise reg and + Public -private collhl the local and regional level, connections. 110 3-Q City Role ations III udlllllllllll�� nviron lication • deci P ulll,.�mlouuiilluii ti0 at sup 110 p IVuI^ eats to play a direct role Stat. § 237.19. The state to entities to finance -of-way in""i!luding public and the use of public assets, or to the private sector. Cities may for siting, upgrading, or altering fires in the public right-of-way; broadband infrastructure and services at ps and cooperation in providing last -mile ntal Protection and Sustainable Development Historically, cities have p major role in environmental protection, particularly in water quality. Through the constru Lion and operation of wastewater treatment and storm water management systems, cities are a leader in protecting the surface water of the state. In recent years, increased emphasis has been placed on protecting ground water and removing impairments from storm water. In addition, there is increased emphasis on city participation in controlling our carbon footprint and in promoting green development. Metro Cities supports public and private environmental protection efforts to reduce greenhouse gas emissions and to further protect surface and ground water. Metro Cities also supports "green" design and construction techniques to the extent that those techniques have been thoroughly tested and are truly environmentally beneficial, economically sustainable and represent sound building practices. Metro Cities supports additional, feasible environmental protection with adequate funding and incentives to comply. Metro Cities supports state funding for municipal renewable energy objectives. 2021 Legislative Policies Page 57 of 527 41 Housing & Economic Development Green jobs represent employment and entrepreneurial opportunities that are part of the green economy, as defined in Minn. Stat. § 116J.437, including the four industry sectors of green products, renewable energy, green services and environmental conservation Minnesota's green jobs policies, strategies and investments need to lead to high quality jobs with good wages and benefits, meeting current wage and labor laws. 3-R Impaired Waters Metro Cities supports continued development of the metropolitan area in a manner that is responsive to the market but is cognizant of the need to protect the water resources of the o pay storm water fees, s. Metro Cities supports the state level to implement it. state and metro area. Since all types of properties are requir Metro Cities opposes entity -specific exemptions from thes goals of the Clean Water Act and efforts at both the fed Metro Cities supports continued funding of the fr region's ability to respond to market demands ii�llllllllw� including dedicated funding for surface water i Daily Load (TMDL) development, storm water co construction grants. Local units of government should not bear u reports. As recent TMDL reports pollution than urban areas at funding the clean-up and pr must be proportional to the co their share of costs. on-p . Citi and 110 e u^ ork estab evelo ent an it d to improve the evelopment, assessments, Total Maximum ction grants and wastewater ut ttld_ s associated with completed TMDL . gricultural sources are producing more runoff ust not be required as primary entities for .onal water resources. Benefits of efforts cultural sources must be held responsible for 2021 Legislative Policies Page 58 of 527 42 Metropolitan Agencies 4-A Goals and Principles for Regional Governance The Twin Cities metropolitan region is home to a majority of the state's population and businesses and is poised for significant growth in the next two decades. The region faces both significant challenges and opportunities, the responses to which will determine the future success of the metropolitan region and its competitiveness in the state, national and world economies. The Metropolitan Council was created to manage the growth of the metropolitan region, and cities are responsible for adhering to regional plans as they plan for local growth and service delivery. The region's cities are the Metropolitan Council's primary const. growth being primarily managed through city comprehensive a "i publicthe delivery of accountab e to and work rin collaboration with ccity sgovelq,°°IIIts. ncy, with regional and local ning and implementation and olitan Council must be The role of the Metropolitan Council is to set bro Grr gionalw oals and t ovide cities with technical assistance and incentives to achieve thes�llllll l.. ls. d governments are responsible and best suited to provide local zoning, land use planning, �ii� ��� opment and service delivery. Any statutoryassignments or grants or authoriz.°"l� „il should be limited to specific additional rolesgor responsibilities for the m�ti, °� olitan illll cil n ���i�ul� ou t�u��. usurp or conflict with local roles 1. or processes, unless such changes have the c III enIllvm � i��;p;,;; �ion's cities. urn ica " strop 1110 °� III' on of µ _ al i' Metro Cities supports an ec i efficient and equitable pro t" throughout the metropolitan nd vibrant region, and the effective, structure, services and planning Metro Cities sup the 'sio approved regional systems and planning that can be provided more tively, effi ntly equitably on a regional level than at the local level by individual loca 'ts of gov meat. The Metropolitan Counci evolve cities in the delivery of regional services and planning and be responsive to local p spectives on regional issues and be required to provide opportunities for city participation on Council advisory committees and task forces. The Metropolitan Council must involve cities at all steps of planning, review and implementation of the regional development guide, policy plans, systems statements, and local comprehensive plan requirements to ensure transparency, balance and Council adherence to its core mission and functions. These processes should allow for stakeholder input before policies and plans are released for comment and finalized. Any additional functions for the Metropolitan Council should not be undertaken unless authorized specifically by state law. 2021 Legislative Policies Page 59 of 527 43 Metropolitan Agencies 4-B Regional Governance Structure Metro Cities supports the appointment of Metropolitan Council members by the Governor with four-year, staggered terms for members to stabilize ideological shifts and provide for continuity of knowledge on the Council, which is appropriate for a long-range planning body. The appointment of the Metropolitan Council Chair should coincide with the term of the Governor. Metro Cities supports a nominating committee process that maximizes participation and input by local officials. Metro Cities supports expanding the nominating committee from seven to 13 members, with a majority of a 13-member committee being local elected officials. Of the local officials appointed to a nominating committee, two thirds should be elected city officials, appointed by Metro Cities. Consideration should be given to the creation of four separat committee representation from each quadrant of the regioq Metro Cities supports having the names of reco under consideration for appointment to the Co d least 21 days prior to final selection by the Gove before members are appointed to the Co ncil. Metro Cities supports the appointment o demonstrated the ability to work with citi with local government official concerns of cities in the dist understand the diversity an regional decision-makin commitment and un articulated and po for local official"°° the Metropolitan .A ,11 �ul111 111 ";;;1111,il f�i in advat rovide in cil and 1111111111111 inating committees, with Illded nomine other individuals by tlll�ul�` Governo be made public at a formal public comment period ncil members who have tive manner, commit to meet o are responsive to the circumstances and ent on the Council. Council members should e region, and the long -teen implications of ositi�_ i �C cription outlining the required skills, time onal and local issues and concerns should be clearly all for nominees. Metro Cities supports opportunities du 'ng the decennial legislative redistricting process for ports transparency in the redistricting process. 101110 111111111111111111111111111111 11111111111111 4-C Comprehensive Analysis and Oversight of Metropolitan Council Metro Cities supports the 2016 study of the Metropolitan Council's governance structure conducted by the Citizens League, the recommendations of which are largely consistent with Metro Cities' governance policies. The metropolitan region will continue to expand while simultaneously facing significant challenges for the effective, efficient and equitable provision of resources and infrastructure. Metro Cities supports an objective study of the Metropolitan Council's activities and services as well as its geographical jurisdiction to ensure that the Metropolitan Council's services are positioned to be effective and adequate in addressing the future needs of the region. Such work must include the participation of local officials. The Metropolitan Council 2021 Legislative Policies Page 60 of 527 44 Metropolitan Agencies should also examine its scope of services to determine their benefit and efficiency and be open to alternative methods of delivery to assure that services are provided at high levels of effectiveness for the region. Metro Cities supports appropriate legislative oversight of the Metropolitan Council to regularly review the Council's activities, and to provide transparency and accountability of its functions and operations. 4-D Funding Regional Services The Metropolitan Council should continue to fund regional services and activities through a combination of user fees, property taxes, and state and federal grants. The Council should set user fees through an open process that includes public notices a should be uniform by type of user and set at a level that supp 9ui services based on commonly accepted industry standards alit. Illlll�.,µ ensure long-term service and fee stability. Fee proceeds Id be or programs for which they are collected. Metro Cities supports the use of property taxes long as the benefit conferred on the region is prop tax is comparable to the benefit cities re'n retu 4-E Regional Systems Regional systems are statuto recreational open space. The authority over them is statutory change to 001 Systems plans pre and timing of regiona Systems plans should a consistency with regional s 0 by the estme define us Sri blic hearings. User fees ffective and efficient public s for sufficient reserves to to fund regional services mu es to fund regional projects so al to the fee or tax, and the fee or strans-tation, aviation, wastewater treatment and os. ������ �°�� ����1 systems and the Metropolitan Council's ���"°t�i- �s in state . w. The Metropolitan Council must seek a and the reach of any of these systems. 110 opolitan Council should be specific in terms of size, location to allow for consideration in local comprehensive planning state the criteria by which local plans will be judged for ms. Additional regional systems should be established only if there is a compelling metropolitan problem or concern best addressed through the designation. Common characteristics of the existing regional systems include public ownership of the system and its components and established regional or state funding sources. These characteristics should be present in any new regional system that might be established. Water supply and housing do not meet necessary established criteria for regional systems. Any proposed additional system must have an established regional or state funding source. 2021 Legislative Policies Page 61 of 527 45 Metropolitan Agencies 4-F Regional Water Supply Planning The Metropolitan Council is statutorily authorized to carry out regional planning activities to address water supply needs of the metropolitan area. A Metropolitan Area Water Supply Advisory Committee (MAWSAC) that includes state agency representatives and local officials was established to assist the Council in developing a master water supply plan that includes recommendations for clarifying the roles of local, regional and state governments, streamlining and consolidating approval processes and recommending future planning and capital investments. The Master Water Supply Plan serves as a framework for assisting communities in their water supply planning, without usurping local decision -making processes. Many cities also conduct their own analyses for use in water supply planning. As the Metropolitan Council continues its assessment of the regio sustainability, it must work cooperatively with local policymak-„� throughout the region on an on -going structured basis to ens supply decision -making that is sound, credible and verifialil data, cost -benefit analyses and projections before any p ' y recom Metro Cities encourages the Metropolitan Counci,. wastewater treatment, storm water management an regulations and processes should be clearly stated in t regional monitoring and data collection be f�; �V'^.. ould b regional and local units of government. Metro Cities supports Metrop supply needs and water pla the insertion of the MetroO Further, while Metro Cities s supply issues in the to "Regional Sys ' m management of""° IIIIII� WIII111111111 11111011111111 IIV I i�u " iIll II 111111111111111111111 im 100 111111111110000100 g0000000-•wact nC)0m to status, f icipal wat Metro Cities supports participation by munici, III„ models are developed with considered. th consid te.q�r 's water supply and water hd professional staff base of information for water a """insiders local information, dations are issued. the inter-r "tionships of ply. Any state and regional aster Water Supply Plan. Further, erne as shared expenses between the 1111111111111111111111 Ill. nning activities to address regional water escribed in statute. Metro Cities opposes a her regulator in the water supply arena. regi y coordinated efforts to address water ea, Metro Cities opposes the elevation of water supply umption of Metropolitan Council control and y infrastructure. s sup 1111111 unci ties a ecKcal advisory committee to the MAWSAC that maximizes oats and helps to ensure sound scientific analyses and ocal expertise and input, before legislative solutions are tec Cities supports efforts to identify capital funding sources to assist with municipal water supply projects. Any fees or taxes for regional water supply planning activities must be consistent with activities prescribed in Minn. Stat. § 473. 1565, and support activities specifically within the region. 2021 Legislative Policies Page 62 of 527 46 Metropolitan Agencies • Recognize that its role is to review and comment, un more likely than not to have a substantial impact on or co a of the four system plans; pui^ • Be aware of statutory time constraints im and development applications; Provide for immediate effectuation substantial impact on systems plans; • Require the informatio not prescribe additional cont� Land Use Planning Act (LU�'� or fo r the beyon d by t 4-G Review of Local Comprehensive Plans In advance of the next comprehensive planning cycle, the Metropolitan Council should work with Metro Cities and local officials to address challenges and concerns identified by city officials with the 2018 comprehensive planning process and undertake any necessary improvements. Local officials have identified a number of concerns with the submission and review processes for 2018 local plans including requests for information beyond what should be necessary for the Metropolitan Council to review local plans for consistency with regional systems, regional requirements that evolved as local plans were prepared and finalized, and finding plans to be incomplete or requiring detailed information on items of a local rather than regional nature, among others. In reviewing local comprehensive plans and plan amendments, the Metropolitan Council should: 1111, is found that the local plan is stantial departure from one egislature n plan amendments men is that have no potential for tropolitan Council to complete its review, but at which is required by the Metropolitan Work in a ca d ly manner toward the resolution of outstanding issues. When ato city's�����Wllluco������mpr eh„�u ve IVI"!������ is deemed incompatible with the Metropolitan co Council's system , ns, Metr . Illt ities supports a formal appeal process that includes a peer review. Metro comitie city's localie oses t mposition of sanctions or monetary penalties when a � � � y terns plans or the plan �IIu'u�"����� s deemed incompatible with the Metropolitan Council's to meet a statutory deadline when the city has made legitimate, good faith efforts to meet Metropolitan Council requirements; • Work with affected cities and other organizations such as the Pollution Control Agency, Department of Natural Resources, Department of Health and other stakeholders to identify common ground and resolve conflicts between respective goals for flexible residential development and achieving consistency with the Council's system plans and policies; and • Require entities, such as private businesses, nonprofits, or local units of government, among others, whose actions could adversely affect a comprehensive plan, to be subject to the same qualifications and/or regulations as the city. 2021 Legislative Policies Page 63 of 527 47 Metropolitan Agencies 4-H Comprehensive Planning Process Metro Cities supports examining the comprehensive planning process to make sure that the process is streamlined and efficient and avoids excessive cost burdens or duplicative or unnecessary planning requirements by municipalities in the planning process. Metro Cities supports resources to assist cities in meeting regional goals as part of the comprehensive planning process, including planning grants and technical assistance. Metro Cities supports funding and other resources from the Metropolitan Council for the preparation of comprehensive plan updates, including grant funding. Grants and other resources should be provided to all eligible communities through a formula that is equitable, and recognizes varying city needs and capacities. 4-1 Comprehensive Planning Schedule Cities are required to submit comprehensive plan update the ""t' olitan Council every 10 IIIII years. A city's comprehensive plan represents a com ty's vision ow the city should grow and develop or redevelop, ensure adequate housin ovide ssential p infrastructure and services, protect natural areas and meet other con ity tives. Metro Cities recognizes the merit of align' IIIII , census data. However, the comprehensive �I jll intensive for cities, and the timing for the su altered solely to better align with the next round of comprehens with financial resources to a Metro Cities oppose regional and legis schedule, Metr and incorporatin; ei e ac ties' suppo icy chan Metro Cities supports a S data. I be chll repari mprehe s is e plan timelines with the release of sive, time consuming and labor Ih uull�uillllmuu rehensive plans should not be icien` alid reasons exist for the schedule for ed or expedited, cities should be provided the next round of plans. reed into a state of perpetual planning because of 'lu d changes be made to the comprehensive planning fin �l. ial and other resources to assist cities in preparing in local planning efforts. time frame for comprehensive plan update submissions. Metro Cities supports the Metropolitan Council's consideration to reduce requirements for 10-year Comprehensive Plan updates for cities under 2,500. 4-J Local Zoning Authority Local governments are responsible for zoning and local officials should have full authority to approve variances to remain flexible in response to the unique land use needs of their own community. Local zoning decisions, and the implementation of cities' comprehensive plans, should not be conditioned upon the approval of the Metropolitan Council or any other governmental agency. 2021 Legislative Policies Page 64 of 527 48 Metropolitan Agencies Metro Cities supports local authority over land use and zoning decisions and opposes the creation of non -local appeals boards with the authority to supersede city zoning decisions, and statutory modifications that would diminish the ability of cities to set and implement local zoning ordinances and policies. 4-K Regional Growth The most recent regional population forecast prepared by the Metropolitan Council projects a population of 3,738,047 people by 2040. Metro Cities recognizes cities' responsibility to plan for sustaina integrate transportation, housing, parks, open space and econ a region better equipped to manage population growth, to growing and increasingly diverse metropolitan area pope„ on health. In developing local comprehensive plans to fit wit �. regional financial resources and incentives and maxi are imperative. The regional framework sl assist ci responsive to the individual qualities, chara encourage sub -regional cooperation and coo In order to accommodate this Natural resource prote development/reinvest Significa w resource • New househol 11h th i mann ill hie to be provided for transportation and transit; and re do growth patterns that development that will result in high quality of life for a an ° proved environmental .Ilual framework, adequate state and exibility for local planning decisions n managing growth while being of metropolitan cities, and should that preserves the region's high quality of life: balanced with growth and o be incorporated into the core cities, first and second -ring suburbs, and developing c -ough both development and redevelopment. In order for regional and local planning to result in the successful implementation of regional policies: • The State of Minnesota must contribute additional financial resources, particularly in the areas of transportation and transit, community reinvestment, affordable housing development, and the preservation of parks and open space. If funding for regional infrastructure is not adequate, cities should not be responsible for meeting the growth forecast set forth by the Metropolitan Council; ▪ The Metropolitan Council and Legislature must work to pursue levels of state and federal transportation funding that are adequate to meet identified transportation and transit needs in the metropolitan area; 2021 Legislative Policies Page 65 of 527 49 Metropolitan Agencies • The Metropolitan Council must recognize the limitations of its authority and continue to work with cities in a collaborative, incentives -based manner; • The Metropolitan Council must recognize the various needs and capacities of its many partners, including but not limited to cities, counties, economic development authorities and nonprofit organizations, and its policies must be balanced and flexible in their approach; • Metropolitan counties, adjacent counties and school districts must be brought more thoroughly into the discussion due to the critical importance of facilities and services such as county roads and public schools in accommodating forecasted growth; and • Greater recognition must be given to the fact that the "tru beyond the traditional seven -county area and the need to work counties in Minnesota and Wisconsin, and the cities within environmental, transportation, and land use issues that can be metro area alone. Metro Cities supports an analysis lietermine Metropolitan Council's growth management po and infrastru growth and development of the collar counties:1 theacts of gr counties on the metropolitan area. Metro Cities opposes statutory or other regional and local processes to manage g regional systems plans, systems erode local planning authority disregard established public,,, result in financial, environme 4-L Natural ource P e cesses an 100000 cti ents, emu he e d crea Vun Metropolitan region extends aboratively with adjacent ounties. The region faces ed by the seven -county impacts of e investments on the wth in the collar that interfere with established politan region, including ca prehensive plans. Such changes ent provision of regional infrastructure, ifferent guidelines for communities that may on surrounding communities. cha Metro Cities recognize olitan Council's efforts to compile and maintain an inventory and assessment of regionaU����������'� nificant natural resources for providing local communities with additional information and technical assistance. The state and region play significant roles in the protection of natural resources. Any steps taken by the state or Metropolitan Council regarding the protection of natural resources must recognize that: • The protection of natural resources is significant to a multi -county area that is home to more than 50 percent of the state's population and a travel destination for many more. Given the limited availability of resources and the artificial nature of the metropolitan area's borders, and the numerous entities that are involved in protecting the natural resources of the region and state, neither the region nor individual metropolitan communities would be well served by assuming primary responsibility for financing and protecting these resources; • The completion of local Natural Resource Inventories and Assessments (NRI/A) is not a 2021 Legislative Policies Page 66 of 527 50 Metropolitan Agencies regional system nor is it a required component of local comprehensive plans under the Metropolitan Land Use Planning Act; + The protection of natural resources should be balanced with the need to accommodate growth and development, reinvest in established communities, encourage more affordable housing and provide transportation and transit connections; and • Decisions about the zoning or land use designations, either within or outside a public park, nature preserve, or other protected area are, and should remain, the responsibility of local units of government. The Metropolitan Council's role with respect to climate change, as identified in the 2040 regional development guide, should be focused on the stewardshif its internal operations (wastewater, transit) and working collaboratively with local go best practices, technical assistance and incentives around re,411 Metro Cities urges the Legislature and/or the Metropo assistance for the preservation of regionally signific ,00101 4-M Inflow and Infiltration (I/1) The Metropolitan Council has identified a region to be contributing excessive inflow system or to be on the threshold infiltration are terms for the sewer pipes and gets treated; identified communities is subj metropolitan area ca The Metropolita" unacceptable amou certain parameters thrd om III that c eces qua, uncil estab I/I into h loc a butin r want t re ments to provide information, s to climate change. Council ovide financial atural resourc ewe communities in the metropolitan I) into the regional wastewater essive inflow and infiltration. Inflow and ground and storm) makes its way into sanitary nal wastewater plants. The number of ding on rain events, and any city in the es a rcharge on cities determined to be contributing wastewater system. The charge is waived when cities meet 'itigation efforts. Metro Cities recognizes the i.. portance of controlling I/I because of its potential environmental and public health impacts, because it affects the size, and therefore the cost, of wastewater treatment systems and because excessive I/I in one city can affect development capacity of another. However, there is the potential for cities to incur increasingly exorbitant costs in their ongoing efforts to mitigate excessive I/I. Therefore, managing I/I at a regional as well as local level, is critical to effective mitigation and cost management. Metro Cities continues to monitor the surcharge program and supports continued reviews of the methodology used to measure excess I/I to ensure that the methodology appropriately normalizes for precipitation variability and the Council's work with cities on community specific issues around I/I. Metro Cities supports state financial assistance for metro area I/I mitigation through 2021 Legislative Policies Page 67 of 527 51 Metropolitan Agencies Metro Cities supports principles for SA simplicity, equity for all served commun support for cities' sewer fee capacities, ad program uses for specific goals e simplicity. As such, Metro C. incent specific Metropolit sought if the SAC reserve is p including pay -as -you - reserve is project without the expi opp ounc. future Clean Water Legacy Act appropriations or similar legislation and encourages the Metropolitan Council to partner in support of such appropriations. Metro Cities also supports resources, including identified best practices, information on model ordinances, public education and outreach, and other tools, to local governments to address inflow/infiltration mitigation for private properties. Metro Cities recognizes recommendations made by a 2016 Inflow/Infiltration Task Force that support considering the use of a portion of the regional wastewater charge for private property inflow/infiltration mitigation. Any proposal to utilize the wastewater fee for this purpose must include the opportunity for local officials to review and comment on specific proposals. Metro Cities supports continued state capital assistance to provide grants to metro area cities for mitigating inflow and infiltration problems into mun' puipal wastewater collection systems. �mulllll 4-N Sewer Availability Charge (SAC) Metro Cities supports a SAC program that em and lower rates. inclu 1111111 izes e 1. °'1uul�we im 11 111111111 i� 11� '11111111111111111111111111 11 1 w�.isanIt' II�� ,-rl.'.r.ry �1111(10111111)1111111111111111111111 Ii1, exce engageme Metro Cities support and adopted by the Me in making SAC determina difi e iur of ci pity, tran rency, simplification ogram transparency and r rrent and future users, sonableness, and weighing any to the program's equity, transparency and e of the SAC mechanism to subsidize and/or ectives. Input from local officials should be or any purpose other than debt service, etro Cities opposes increases to the SAC rate while the opolitan Council's minimum reserve balance, officials in the metropolitan area. ns that were recommended by local and business officials an Council in 2018 to use gross rather than net square feet ns, to combine use categories, to adjust the grandfather credit date and to not require a new SAC determination for business remodels that do not change the use of the property. These changes are intended to help simplify the SAC program for users, and to reduce incidents of "surprise" SAC charges. Metro Cities supports current SAC policy that enhances flexibility in the SAC credit structure for redevelopment purposes and supports continued evaluation of SAC fees to determine if they hinder redevelopment. Metro Cities supports the Metropolitan Council providing details on how any proposed changes to the SAC rate are determined. Metro Cities supports a periodic review of MCES' customer service policies, to ensure that its processes are responsive and transparent to communities, businesses and residents. Metro Cities supports continued 2021 Legislative Policies Page 68 of 527 52 Metropolitan Agencies outreach by MCES to users of the SAC program to promote knowledge and understanding of SAC charges and policies. Any modifications to the SAC program or structure should be considered only with the participation and input of local officials in the metropolitan region. Metro Cities supports a "growth pays for growth" approach to SAC. If state statutes are modified to establish a "growth pays for growth" method for SAC, the Metropolitan Council should convene a group of local officials to identify any technical changes necessary for implementing the new structure. Metro Cities supports allowing the Council to utilize a SAC `transfer' mechanism when the SAC reserve fund is inadequate to meet debt service obligations. Any use of the transfer mechanism must be done so within parameters prescribed by state law and with appropriate notification and processes to allow local official input and should 1pelude a timely `shift back' of any funds that were transferred from the wastewater fund to the should be made to avoid increasing the municipal wastewate mechanism. ,010 4-0 Funding Regional Parks & Open S In the seven -county metropolitan area, regional parks state these to provide io11111111 hef improvement of arkin a manner th.00 ",IM e funding apart from Legacy funds should equ 11 parks. Legacy funds for parks anhoul4up61'm "' Minnesota. Metro Cities supports state balance of investme s th 4-P Livable Co unitie w 1110 reserve fund. Efforts ge in use of the transfer tially serve as state parks, and the sition, development and unding for state parks. State t e operating budget for regional between metro and greater parks and trails that is fair, creates a te, and meets the needs of the region. 1 The Livable Communities (LCA) is administered by the Metropolitan Council and provides a voluntary, incentive -based approach to affordable housing development, tax base revitalization, job growth and preservation, brownfield clean up and mixed -use, transit -friendly development, and redevelopment. Metro Cities strongly supports the continuation of this approach, which is widely accepted and utilized by cities. Since its inception in 1995 the LCA program has generated billions of dollars of private and public investment, created thousands of jobs and added thousands of affordable housing units in the region. Metro Cities monitors the LCA programs on an ongoing basis and supports any necessary program modifications to ensure that the LCA program criteria are flexible and promote the participation of all participating communities, and to ensure all metropolitan area cities are eligible to participate in the Livable Communities Demonstration Account (LCDA). 2021 Legislative Policies Page 69 of 527 53 Metropolitan Agencies Metro Cities supports increased funding and flexible eligibility requirements in the LCDA to assist communities with development that may not be exclusively market driven or market proven in the location, in order to support important development and redevelopment goals. Metro Cities supports the findings of a recent local official working group that identified the need for the Metropolitan Council to expand its outreach to communities on the LCA programs and to continue efforts to ensure that LCA criteria are sufficiently flexible to meet the range of identified program objectives. These efforts should include ongoing opportunities for structured input by Metro Cities and local officials. Metro Cities supports the statutory goals and criteria established for the Livable Communities Act and opposes any changes to LCA programs that constrain flexibility in statutory goals or program requirements and criteria. Metro Cities opposes funding reductions to the Livable Co transfer or use of these funds for purposes outside of the Metro Cities supports statutory modifications in th the goals, municipal objectives, and Metropolitar....Mt Metro Cities supports the use of LCA funds for defined in statute, if funding levels for ge feral LC �I program goals and the program remain ble Any proposed program modifica before changes to LCA progr LCA funds should be limite I earnings should be consider accounts per established undin 4-Q Densit Metro Cities recogniz that allows the Metropoli infrastructure and services. nee -overt s 1101101110 Q fl • sho nact admin pities Act programs and the program. DA to ct the linkages among until system ctives. n transit improvement areas, as grams are adequate to meet to ticipating communities. e 111111 ed with input by local officials r implemented. Use of interest earnings from ative program costs. Remaining interest d used to fund grants from established LCA f r a density policy, including minimum density requirements, ncil to effectively plan for and deliver cost-efficient regional gional density requirements must recognize that local decisions, needs and priorities vary, and that requirements must be sufficiently flexible to accommodate local circumstances as well as the effect of market trends on local development and redevelopment activity. The Metropolitan Council asks cities to plan for achieving minimum average net densities across all areas identified for new growth, development or redevelopment. Because each community is different, how and where density is guided is determined by the local unit of government. Regional density requirements should use minimum average net densities. Metro Cities opposes parcel -specific density requirements as such requirements are contrary to the need for local flexibility in a regional policy. 2021 Legislative Policies Page 70 of 527 54 Metropolitan Agencies Any regional density policy must use local data and local development patterns and must accommodate local physical and land use constraints such as, but not limited to, wetlands, public open space, trees, water bodies and rights -of -way, and any corresponding federal and state regulations imposed on local governments when computing net densities. The Metropolitan Council must coordinate with local governments in establishing or revising regional density requirements and should ensure that regional density and plat monitoring reports comprehensively reflect local densities and land uses. 01011 411 110 110 2021 Legislative Policies Page 71 of 527 55 Transportation Transportation Policies and Funding Introduction Metro Cities supports a comprehensive transportation system as a vital component in planning for and meeting the physical, social and economic needs of the state and metropolitan region. A comprehensive transportation system includes streets and bridges, transit, and multi -modal solutions that work cohesively to best meet state, regional and local transportation needs. Adequate and stable sources of funding are necessary to ensure the development and maintenance of a high quality, efficient and safe transportation sys em that meets these needs and that will position the state and region to be economically comp e in the years ahead. Failure to maintain a functional transportation system will have advffects on the state's ability to attract and retain businesses and create jobs. Transportation funding and planning must be a high policymakers so that the transportation system cap businesses as well as projected population growth. statewide systems must be coordinated at t federal, achieve long-term needs and goals. 5-A Road and Bridge Fun Under current financing stru the motor vehicle sales tax ( continue to be underf statewide transpo system needs of using new, expand of dedicated taxes an es tha eet 11100 rity for state, onal and local the ds of the te's residents and nd planning for regional and regional and local levels to optimally rim'1'i'1°i y on local property taxes and fees as well as and bridge needs in the metropolitan region gull ities strongly supports stable, sufficient and sustainable expanded local tools to meet the transportation cal nicipal systems. Consideration should be given to sources to meet these needs. Metro Cities supports the use d transportation infrastructure. In addition, cities lack adege tools and resources for the maintenance and improvement of municipal street systems, with resources restricted to property taxes and special assessments. Itis imperative that alternative revenue generating authority be granted to municipalities and that state resources be made available for this purpose to aid local communities and relieve the burden on the property tax system. Metro Cities supports Municipal State Aid Street (MSAS) funding. MSAS provides an important but limited revenue source that assists eligible cities with street infrastructure needs and is limited to twenty percent of a city's street system. Metro Cities supports state funding to assist cities over -burdened by cost participation responsibilities from improvement projects on the state's arterial system and county state aid highway (CSAH) systems. Metro Cities supports state funding for state highway projects, including congestion, 2021 Legislative Policies Page 72 of 527 56 Transportation bottleneck and safety improvements. Metro Cities also supports state financial assistance, as well as innovations in design and construction, to offset the impacts of regional transportation construction projects on businesses. Metro Cities opposes statutory changes restricting the use of local funds for transportation projects. Metro Cities opposes restrictions on aesthetic related components of transportation projects, as these components often provide important safety and other benefits to projects. Metro Cities supports further research into the policy implications for electric and automated vehicles on roadways, transit, and other components of transportation systems. Metro Cities encourages the state to study the impact of electric and automated vehicles on transportation related funding and policies. 5-B Regional Transit System The Twin Cities Metropolitan Area needs a multi-m comprehensive transportation strategy that serves I dependent. The transit system should be compose lanes, high occupancy toll (HOT) lanes, a network o 1 express and regular route bus service, exc y*^' - transit commuter rail corridors designed to conne centers. The system should be regularly mon correspond to the region's chanel pat Current congestion levels a growing source of revenue for can meet its transport effective, efficien in meeting the 000 region's economic connects residents to J frequency levels should r not limited to racial and eco ds com modal tra ancy an scho regional tra sers, i l luding co m e "�� re�111` �� "t`i111111 ystem as part of a unuters and the transit high occupancy vehicle (HOV) nd pedestrian trails, bus rapid transit, light rail transit, streetcars, and yment, retail and entertainment ted to ensure that routes of service growth require a stable, reliable and and operations so that our metropolitan region main economically competitive. Metro Cities supports an regional transit system as an invaluable component ort on needs of the metropolitan region and to the uality of life. Metro Cities recognizes that transit service healthcare and activity centers. Transit access and service e the role of public transit in addressing equity, including but mic disparities, people with disabilities and the elderly. Metro cas ulat10i Cities supports strategic expansion of the regional transit system. Metro Cities supports a regional governance structure that can ensure a measurably reliable and efficient system that recognizes the diverse transit needs of our region and addresses the funding needs for all components of the system. These regional governance structures must work with and be responsive to the needs of the communities they serve. Metro Cities recognizes the need for flexibility in transit systems for cities that border the edges of the seven -county metropolitan area to ensure users can get to destinations outside of the seven -county area. Metro Cities encourages the Metropolitan Council to coordinate with collar counties so that riders can get to and from destinations beyond the boundaries of the region. 2021 Legislative Policies Page 73 of 527 57 Transportation Metro Cities opposes statutory changes restricting the use of local funds for planning or construction of transit projects. Restricting local planning and funding limits the ability of cities to participate in transit corridor planning and development. State and regional policymakers must coordinate with local units of government as decisions are made at the state level on transit projects that also involve municipal planning, funding and policy decisions. Metro Cities is opposed to legislative or Metropolitan Council directives that constrain the ability of metropolitan transit providers to provide a full range of transit services, including reverse commute routes, suburb -to -suburb routes, transit hub feeder services or new, experimental services that may show a low rate of operating cost recovery from the fare box. In the interest of including all potential options in the pursuit transit system, Metro Cities supports the repeal of the gag o Commuter Rail Line and opposes the imposition of legisllll�it planning, design, or construction of specific transit pr-�1116�r'` s. In the interest of safety and traffic management, safety issues relating to water quality protecti derailments, traffic implications from longer an balance between rail commerce and the ality of which they pass. The COVID-19 crisis has had dra business practices that are likel Adverse economic effects th mini �. providers are concerned thatIIIIII would result in their authorizing e legislation an caused twelve sun GNPs to elec •00 n rev: dit Metro Cities strop pports operations to meet de a strii independent from the oplll�,� 5-C Transit Financing to c effec ntial es ava soli u a ubli a regionally balanced on the Dan Patch moratoriums on the study, o Cities sup s further study of rail fety cone As relating to equent trains and the sensitive pacts on the communities through sit service, including changing duce transit demand for the foreseeable future. ble to fund transit operations. Suburban transit be used to attempt to justify a repeal of nsit services into a single regional entity. This existing nearly 40 years ago when inadequate service art of the traditional transit system; e autonomy of suburban transit providers to conduct and unique needs in their designated service areas ns of other regional transit providers. Shifting demographics in the metropolitan region will mean increased demand for various modes of transit in areas with and without current transit service. MVST revenue projections are unpredictable, and the Legislature has repeatedly reduced general fund support for Metro Transit, which contributes to persistent operating deficits for regional transit providers. Operating subsidies necessary to support a regional system should come from regional and statewide funding sources and not local taxpayers. In recent years, state and regional resources for transit have diminished, with costs shifting to local taxpayers in the metropolitan area. A 2021 Legislative Policies Page 74 of 527 58 Transportation system of transit provides significant economic benefits to the state and metropolitan region and must be supported with state and regional revenue sources. In addition, capital costs for the expansion of the regional transit system should be supported through state and regional sources, and not the sole responsibility of local units of government. Metro Cities supports stable and predictable state and regional revenue sources to fund operating and capital expenses for all regional transit providers and Metro Mobility at a level sufficient to meet the growing operational and capital transit needs of the region and to expand the system to areas that lack sufficient transit service options. Metro Cities continues to support an advisory role for municipal officials in decisions associated with local transit projects. 5-D Street Improvement Districts Funding sources for local transportation projects are li Street Program (MSAS), property taxes and special a in population are not eligible for MSA. With incr9 tools and resources, cities are finding it increasing Street improvement districts allow cities i construction as well as reconstruction and The street improvement district i structure, to create a district o the district and spent within also aid cities under 5,000 wit tricts boon Metro Cities he a improvement dp cts tM Metro Illli make assessing sta caned pr payment of assessme cros 1111111111111111 11111111111 tla ed 'thin t of th 01110 g pres ffic oped a of to the lusments. In a res on cit of Municipal State Aid ion, cities under 5,000 dgets and limited o maintain aging streets. veloping areas to fund new cities, through a fair and objective fee city in which fees are raised on properties in strict. Street improvement districts would e property tax system and special assessments. rieu'll local units of government to establish street s �I 111111o supports changes to special assessment laws to • rty a more predictable process with uniformity in the U e state. 5-E Highway and Bridge Turn Backs & Funding Cities do not have the financial capacity and in many cities the technical expertise other than through significant property tax increases, to absorb additional roadway or bridge infrastructure responsibilities without new funding sources. The existing municipal turnback fund is not adequate based on contemplated turn backs. Metro Cities supports jurisdictional reassignment or turnback of roads (Minn. Stat. § 161.16, subd. 4) on a phased basis using functional classifications and other appropriate criteria subject to a corresponding mechanism for adequate funding of roadway improvements and continued maintenance. 2021 Legislative Policies Page 75 of 527 59 Transportation Metro Cities does not support the wholesale turnback of county or state roads or bridges without the consent of municipality and the total cost, agreed to by the municipality, being reimbursed to the city in a timely manner. The process for establishing state policies to assign a shared cost participation for newly constructed or rebuilt bridges over trunk highways to local officials, must include input by the local municipalities affected, and any assigned shared costs and responsibilities must be agreed to by the municipalities. 5-F "3C" Transportation Planning Process: Elected Officials' Role The Transportation Advisory Board (TAB) was developed to meet federal requirements, designating the Metropolitan Council as the organization that is responsible for a continuous, comprehensive and cooperative (3C) transportation planning process to allocate federal funds among metropolitan area projects. Input by local officials into th anning and prioritization of transportation investments in the region is a vital component o se processes. Metro Cities supports continuation of the TAB with officials as members and participating in the proc 5-G Electronic Imaging for Enforcement o Enforcement of traffic laws with cameras demonstrated to improve driver compliance Metro Cities supports local la technology, including phot„IIII 5-H Transporta d vid ds men , to e jori Laws locally elected municipal moti 'maging technology has been encies having the authority to use such rce traffic laws. ompanies and Alternative Transportation Modes The introduction"'°''WOtlll ansportatiet*k companies (TNC) such as Lyft and Uber, vehicle gr ation modes such as bicycles and scooters, require the need sharing andother w �- edtransp �� for local officials to de mu me sing and inspection requirements for these modes, and to address issues concerningement over public rights -of -way. Cities have the authority to license rideshare companies, inspect vehicles, license drivers and regulate access to sidewalks and streets. The use of autonomous delivery robots and aerial drones in public rights -of -way is also becoming more prevalent and cities must maintain and enhance the authority necessary to regulate the use of these vehicles to ensure safe use of the public right of way. Metro Cities supports the authority of local officials to regulate and establish fees on these transportation modes. Emerging and future transportation technologies have potentially significant implications for local public safety and local public service levels, the needs and impacts of which vary by community. 2021 Legislative Policies Page 76 of 527 60 Transportation 5-1 Airport Noise Mitigation Acknowledging that the communities closest to MSP and reliever airports are significantly impacted by noise, traffic and other numerous expansion -related issues: • Metro Cities supports the broad goal of providing MSP-impacted communities greater representation on the Metropolitan Airports Commission (MAC). Metro Cities wants to encourage continued communication between the MAC commissioners and the cities they represent. Balancing the needs of MAC, the business community and airport host cities and their residents requires open communication, planning and coordination. Cities must be viewed as partners with the MAC in resolving the differences that arise out of airport projects and the development of adjacent parcels. Regular contact between the MAC and cities throughout the project proposal process will enhance communication and proble solving. The MAC should provide full funding for noise mitigation for all structures in co °°`pities impacted by flights in and out of MSP; and • Metro Cities supports noise abatement prog the Noise Oversight Committee to minimize the i neighboring communities. The MAC should det���� these programs only after a thorough public input p concerns of impacted cities and their reside nm„ts. The mitigation for all structures in communitie" 5-J Funding for Non -Mu Cities under 5,000 in popul and arterial streets. Cities User Tax Distributio for up to twenty p metropolitan cou area. Possible fundi Tax Distribution Fund; and/or state general fund ove do 0 tate ed by 010s and ex ditures and the work of cts of MAC ated facilities on ine th- Ilui sign and graphic reach of t considers the priorities and hould provide full funding for noise t.�ts in and out of MSP. 1111111111111111111111 00.000000000000 000, MSA City Streets n�.0 Ili ectly i' "rive any non -property tax funds for collector ml e limited eligibility for dedicated Highway hich are capped by the state constitution as being available w -nt County State Aid Highway (CSAH) distributions to to to �" ovide for the needs of smaller cities in the metropolitan de the five -percent set -aside account in the Highway User n to county municipal accounts, street improvement districts, The 2015 Legislature created a Small Cities Assistance Account that is distributed through a formula to cities with populations under 5,000. The Account has received periodic one-time appropriations, but no stable or dedicated source of funding. Cities need long-term, stable, funding for street improvements and maintenance. Metro Cities supports additional resources and flexible policies to meet local infrastructure needs and increased demands on city streets. Metro Cities also supports sustainable state funding sources for non-MSAS city streets, including funding for the Small Cities Assistance Account as well as support for the creation and funding of a Large Cities Assistance Account. 2021 Legislative Policies Page 77 of 527 61 Transportation 5-K County State Aid Highway (CSAH) Distribution Formula Significant resource needs remain in the metro area CSAH system. Revenues provided by the Legislature for the CSAH system have resulted in a higher number of projects being completed, however, greater pressure is being placed on municipalities to participate in cost sharing activities, encumbering an already over -burdened local funding system. When the alternative is not building or maintaining roads, cities bear not only the costs of their local systems but also pay upward of fifty percent of county road projects. Metro Cities supports special or additional funding for cities that have burdens of additional cost participation in projects involving county roads. CSAH eligible roads were designated by county engineers in 1956 and although only 10 percent of the CSAH roads are in the metro area, they account for nearly 50 percent of the vehicle miles traveled. The CSAH formula passed by the Legislature in 2008 eased the amount of CSAH funding for the metropolitan area from 18 percent in 2007 to p plercent in 2011. The formula helps to better account for needs in the metropolitan regio needs for additional resources for the region. Metro Cities supports a new CSAH formula m; our metropolitan region. 5-L Municipal Input/Consent for T State statutes direct the Minnesot plans, with city cost estimates time public hearings are helj changes, it may appeal. Curre months and the result Metro Cities su municipal consen Cities opposes chang appeals board ruling fo is poi r co t pp the mu dding a ...� curr IIIII 1001 equit �IIIIII anspoation (MnDOT) to submit detailed a -half to two years prior to bid letting, at which If MnDOT does not concur with requested ld take a maximum of three and a half board are binding on both the city and MnDOT. t ly the first step in addressing designe o fund the needs of 11111 III 1111111111111 men ne-a w�u it inn Vm1 I'w W' 111111111111111111111111111 1111111 way pd County Roads pa sent process and opposes changes to weaken her level of government to the consent process. Metro statutes that would allow MnDOT to disregard the unk highways. Such a change would significantly minimize MnDOT's need to negotiate "' good faith with cities for appropriate project access and alignment and would render the public hearing and appeals process meaningless. Metro Cities also opposes the elimination of the county road municipal consent and appeal process for these reasons. 5-M Plat Authority Current law grants counties review and comment authority for access and drainage issues for city plats abutting county roads. Metro Cities opposes any statutory change that would grant counties veto power or that would shorten the 120-day review and permit process time. 2021 Legislative Policies Page 78 of 527 62 Transportation 5-N MnDOT Maintenance Budget The state has failed in its responsibility for maintaining major roads throughout the state by requiring, through omission, that cities bear the burden of maintaining major state roads. MnDOT should be required to meet standards adopted by cities through local ordinances, or reimburse cities for labor, equipment and material used on the state's behalf to improve public safety or meet local standards. Furthermore, if a city performs maintenance, the city should be fully reimbursed. Metro Cities supports MnDOT taking full responsibility for maintaining state-owned infrastructure and property, including, but not limited to, sound walls and right of way, within city limits. Metro Cities supports cooperative agreemen s between cities and MnDOT, which have proven to be effective in other parts of state. Metro Cities supports adequate state funding for the maintenance of s ights-of-way. 5-0 Transit Taxing District � of through the property tax system, is inequitable. Beca The transit taxing district, which funds the capital district do not correspond with any rationice line guarantee to receive service, cities within a unequally to the transit service in the Metro Metro Cities supports a stab for transit at the Metropo expansion of the transit taxi overall increase in without a corresp ,1000 5-P Complete is it service in the Metropolitan Area boundaries of the transit taxing 's being within the boundaries a inequity district are contributing inequity should be corrected. fund both the capital and operating costs , Metro Cities does not support the corresponding increase in service and an s. To do so would create additional property taxes A complete street may inc idewalks, bike lanes (or wide paved shoulders), special bus lanes, comfortable and accessible public transportation stops, frequent and safe crossing opportunities, median islands, accessible pedestrian signals, curb extensions, narrower travel lanes and more. A complete street in a rural area will differ from a complete street in a highly urban area, but both are designed to balance safety and convenience for everyone using the road. Metro Cities supports options in state design guidelines for complete streets that would give cities greater flexibility to: • Safely accommodate all modes of travel; 2021 Legislative Policies Page 79 of 527 63 Transportation + Lower traveling speeds on local streets; + Address city infrastructure needs; and + Ensure livability in the appropriate context for each city. Metro Cities opposes state -imposed mandates that would increase street infrastructure improvement costs in locations and instances where providing access for alternative modes including cycling and walking are deemed unnecessary or inappropriate as determined by local jurisdictions. 411 411 2021 Legislative Policies Page 80 of 527 64 Committee Rosters Municipal Revenue & Taxation Chair, Patrick Trudgeon, City Manager, Roseville Brooke Bordson Sr. Project Coordinator Met Council Sarah Brown Debt Manager St. Paul Daniel Buchholtz City Administrator Spring Lake Park Gary Carlson IGR Director LMC Jim Dickinson City Administrator Andover Lori Economy-Scholler Chief Financial Officer Bloomington LaTonia Green Finance Director Brooklyn Park Dana Hardie City Manager Victoria Chris Heineman City Administrator Little Canada Lisa Herbert Finance Director Rogers Chris Hetland Assistant City Manager "'°I Cottage Grove Tom Lawell City Administrator Apple Valley Kristi Luger City Manager I10 Excelsior Melanie Mesko Lee City Manager Burnsville Justin Miller City Administrator Lakeville Fatima Moore Govern lations -esentative Minneapolis Darin Nelson Finance ct ur Minnetonka Alysen Nesse vernme on esentative Minneapolis Amanda Novak 'Imem Elko New Market Loren Olson Gov ment tions Representative Minneapolis Richard Paul C 11 Blaine Candy Peterse uncilmem er North St. Paul Dan Ryar cilmember Brooklyn Center Michael Sai Assi nt City Manager Maplewood Christian Tayl Policy Associate St. Paul Vince Workm Councilmember Burnsville ThaoMee Xiong Intergovernmental Relations Director St. Paul Nyle Zikmund City Administrator Mounds View 2021 Legislative Policies Page 81 of 527 Committee Roster Housing & Economic Development Chair, Bryan Hartman, HRA Program Manager, Bloomington Douglas Anderson Mayor Lakeville Myron Bailey Mayor Cottage Grove Karen Barton Community Development Director St. Louis Park Karl Batalden Community Development Coordinator Woodbury Josh Berg Councilmember Elko New Market Kim Berggren Director of Community Development Brooklyn Park Brooke Bordson Sr. Project Coordinator Met Council Jody Brennan Councilmember Shakopee Kirt Briggs Mayor Prior Lake Connie Buesgens Councilmember Columbia Heights Gary Carlson IGR Director LMC Aaron Chirpich Community Development Director Columbia Heights Nathan Coulter Councilmember ,,,illl Bloomington Marty Doll Community & Economic Deve ent Directo Victoria Jenni Faulkner Community Development for 01 Burnsville Larry Fonnest Councilmember Golden Valley Ben Gozola Asst. Director of Community & Development New Brighton Janice Gundlach Community Deve Directo Roseville Stephanie Hawkinson Affordable Housin ve • t M Planning Edina Chris Hetland Assistant C' Manag Cottage Grove Joe Hogeboom Directa� 111111111111 „Vmlm unit c nomic Development Maple Grove Taylor Hubbard Co °j�t��memb: 111111111111111 uoui�j1111111111111 Chaska Steve Juetten Co UViU it ut!'' III6 i ector Plymouth Irene Kao CoIIIIUpjIUiUI iip°p NI LMC Lightfoot I retdnmmTtive LMC Fatima Moore Gover nt ` °° 4tions Minneapolis Steve Morris Council tuber Woodbury Alysen Nesse "over nt Relations Representative Minneapolis Bill Neuendorf nity Development Director Edina Bruce Nordquist Co munity Development Director Apple Valley Loren Olson Government Relations Representative Minneapolis Heather Rand Community Development Director Inver Grove Heights Dan Ryan Councilmember Brooklyn Center Michele Schnitker Deputy Community Development Director St. Louis Park Cara Schulz Councilmember Burnsville Tracy Shimek Housing & Economic Development Coordinator White Bear Lake Lori Sommers Senior Planner Plymouth Bob Streetar Community Development Director Oakdale Christian Taylor Policy Associate St. Paul Alyssa Wetzel -Moore Community Development Director MHFA Julie Wischnack Community Development Director Minnetonka Wendy Wolff Councilmember Met Council ThaoMee Xiong Intergovernmental Relations Director St. Paul 2021 Legislative Policies Page 82 of 527 Committee Rosters Metropolitan Agencies Chair, Gary Hansen, Councilmember, Eagan Susan Arntz City Administrator Waconia Brooke Bordson Sr. Project Coordinator Metropolitan Council Matt Brown Economic Development Coordinator Coon Rapids Deborah Calvert Councilmember Minnetonka Jim Dickinson City Administrator Andover Tom Fletcher Councilmember Greenwood Dana Hardie City Manager Victoria Elizabeth Kautz Mayor o Burnsville Lisa Laliberte Councilmember Roseville Gregg Lindberg Deputy City Manager 1111111 Burnsville Fatima Moore Government RelationsIV°1 Minneapolis Alysen Nesse Government Relations esentative ' neapolis Loren Olson Government Relation° res ive inneapolis Dan Ryan Councilmember Brooklyn Center Michael Sable Assistant Cit er Maplewood Jay Stroebel City Manager 11 Brooklyn Park Christian Taylor Policy Associate St. Paul Wendy Wulff Co ber Metropolitan Council ThaoMee Xiong rgover ental ations Director St. Paul Nyle Zikmund °' • „y Ad r ly Mounds View 0001 2021 Legislative Policies Page 83 of 527 Committee Rosters Transportation & General Government Chair, Jason Gadd, Mayor, Hopkins Susan Arntz City Administrator Waconia Geralyn Barone City Manager Minnetonka Josh Berg Councilmember EII<o New Market Brooke Bordson Sr. Project Coordinator Met Council Jody Brennan Councilmember Shakopee Anne Finn Assistant IGR Director LMC Tom Fletcher Councilmember Greenwood Mary Hamann -Roland Mayor Apple Valley Gary Hansen Councilmember 00 Eagan Chris Hartzell Engineering Director Woodbury Mike Huang Councilmember IIIII Chaska Irene Kao IGR Counsel lvi LMC Dan Kealey Councilmember Burnsville Larry Kraft Councilmember 11110 0011 St. Louis Park Daniel Lightfoot IGR Representative LMC Ann Lindstrom IGR Represeniin'iiiul ve LMC Mark Maloney Public Works <li - am Shoreview Tom McCarty City Administra nlilo momm Stillwater Mary McComber Ma„iouumI �.... 111111111111111111111 """"""' Oak Park Heights Mark McNeill mon Admi1111116 trator Mendota Heights Fatima Moore govern o�m oo ° 1 uu �elatio�km Representative m Minneapolis Steve Morrism�����m�1��� mum uulluul m�i em _ °° Woodbury Heidi Nelson ity °I mg inistrator Maple Grove Alysen Ness„Illf 1111 ern°°Io�ot Relations Representative Minneapolis Loren Olson G.liihi�rnme t Relations Representative Minneapolis Ryan Peterson Pu pia 011 1. Works Director Burnsville Dan Ruiz mm o ���' is Works Director Brooklyn Park Dan Ryan °hhhhhhbouncilmember Brooklyn Center Craig Schlichting Director of Community Assets & Development New Brighton Donna Schmitt Mayor Columbia Heights Dave Shoger Public Works Director Victoria Christian Taylor Policy Associate St. Paul Michael Thompson Public Works Director Plymouth Tom Weidt Mayor Hugo Wally Wysopal City Manager Fridley ThaoMee Xiong Intergovernmental Relations Director St. Paul Nyle Zikmund City Administrator Mounds View 2021 Legislative Policies Page 84 of 527 *5.B.1. Shakopee City Council November 17, 2020 FROM: Micah Heckman, Project Engineer TO: Mayor and Council Members Subject: Right -of -Way and Drainage and Utility Easement Encroachment Agreement Policy/Action Requested: Approve right-of-way and drainage and utility encroachment agreement for 1631 Noric Street (PID 273901970). Recommendation: Approval of encroachment agreement. Discussion: Background City Code 90.16, Encroachment in Easement Areas, indicates that "no trees, shrubs, bushes, retaining walls, structures, hard surface areas, or other obstructions, with the exception of shallow root plantings and garden fences, shall be placed within an easement area held by the city, except if written permission has been granted by the city". Upon review of proposed encroachment and determination that there are no expected detrimental effects, it has been the city's practice to allow the continuance of the such encroachments; however, an encroachment agreement has been the instrument to provide the proper documentation by officially recording the encroachment with the county as part of the property file. Encroachment The encroachment at 1631 Noric Street consists of a fence. This improvement will be constructed by the property owner and will encroach on the public drainage and utility easements in the rear and side yards of this parcel and City right-of-way along Koeper Avenue. The right-of-way along Koeper Avenue is wider than a typical city right-of-way due to it's proximity to Trunk Highway 169. The proposed rear lot fence line is proposed to be parallel to the right-of-way line along Koeper Avenue. The property exists as a single family residential lot that was platted in 2005; the fence is proposed to be constructed in Page 85 of 527 2020. The encroachment is categorized as a minor encroachment that does not limit the use or cause negative impacts within the easement and City right-of-way. The agreements are necessary to document the encroachments should the city require the temporary or permanent removal of the fence in the future, understanding that the removal and replacement costs would be borne by the property owner(s). Budget Impact: $150 fee must be paid by the property owner to pay for the recording and filing fees, per the City of Shakopee Fee Schedule. No further budget impacts. ATTACHMENTS: o Encroachment Agreement & Exhibit Page 86 of 527 ENCROACHMENT AGREEMENT This Encroachment Agreement ("Agreement") is made as of the day of , 20 , by and between the City of Shakopee, a Minnesota municipal corporation ("City") and Bret J Shiers ("Owner"). RECITALS A. Owner is the owner of property located at 1631 Noric Street, City of Shakopee, County of Scott, State of Minnesota, legally described as follows: Lot 6, Block 16, Countryside, PID-273901970, according to the recorded plat thereof (the "Property"). B. The Property is subject to a drainage and utility easement in favor of the City, which was dedicated to the City in the plat of Countryside; and C. Owner would like to construct and install a black vinyl coated galvanized chain link fence ("Improvements") that will encroach into the easement and City of Shakopee right-of-way ("Encroachment Area"); and D. The City has agreed that Owner may construct, repair and maintain the Improvements within the Encroachment Area on the condition that Owner execute this Agreement and will promptly remove said improvements at Owners expense upon the determination by and need of the City or other private utility company to work within the Encroachment Area. AGREEMENT NOW, THEREFORE, on the basis of the premises and the mutual covenants and agreements set forth in this Agreement, the parties agree as follows: 1 H:AROW & Property\ Easements & Agreements`Encroacfinent Agreements \1631 Noric Street\ENCROACHMENT AGREEMENT 1631 Noric St.Doc Page 87 of 527 1. Owner may construct, repair and maintain the Improvements within the Encroachment Area as shown on Exhibit A. 2. The permission granted by the City in this Agreement is limited exclusively to the proposed Improvements within the Encroachment Area as outlined in Exhibit A. 3. This Agreement shall not prevent or impair the use of the Encroachment Area for the drainage and utility purposes by the City or any other entity entitled by law to so use the Encroachment Area. 4. In the event the City needs to maintain, operate, repair, access or remove the utility or make necessary drainage improvements located within the Encroachment Area and the Improvements interfere with such maintenance, operation, repair, access or removal, the City shall provide notice to Owner pursuant to Paragraph 8 of this Agreement. The City's costs of removing the necessary portion of the Improvements in order for the City to exercise its easement rights shall be paid by Owner. Owner shall be responsible for the costs of restoring or reinstalling any of the Improvements that were removed. Any damages to the Improvements resulting from the City's activities shall be borne and assumed by Owner, provided, however, that the City shall be responsible for any damages caused by the negligence or willful misconduct of the City, its officials, employees, contractors and agents. 5. This Agreement shall run with the land and shall inure to the benefit of and be binding upon the parties to this Agreement and their respective successors and assigns. 6. Owner shall indemnify, hold harmless and defend the City, its officials, employees, contractors and agents, from and against any and all claims, losses, proceedings, damages, causes of action, liability, costs or expenses (including reasonable attorneys' fees), arising from or in connection with or caused by any act, omission or negligence of Owner, their contractors, licensees, invitees, agents, servants or employees in connection with the construction, repair or maintenance of the Improvements. 7. Owner agrees not to suffer or allow any liens, claims and processes to be placed against the City's rights to or interest in the Encroachment Area as a result of the use of the Encroachment Area, including, without limitation, any liens for labor or materials provided for the construction, repair or maintenance of the Improvements. 8. Required notices to the parties to this Agreement shall be in writing, and shall either be hand delivered or mailed to the following addresses: a) As to the City: City of Shakopee 485 Got man Street Shakopee, MN 55379 Attn: City Administrator b) As to Owner: Bret J Shiers 1631 Noric Street Shakopee, MN 55379 2 H:AROW & Property\ Easements & Agreements'Encroachment Agreements A1631 Noric StreetAENCROACHMENT AGREEMENT 1631 Noric St.Doc Page 88 of 527 IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first written above. STATE OF MINNESOTA ) ss. COUNTY OF SCOTT CITY OF SHAKOPEE By: Its: Mayor By: Its: City Administrator The foregoing instrument was acknowledged before me this day of 20 , by and the Mayor and City Administrator, respectively, of the City of Shakopee, Minnesota, a municipal corporation, on behalf of the City. Notary Public 3 H:AROW & Property\ Easements & Agreements'Encroachment Agreements A1631 Noric StreetAENCROACHMENT AGREEMENT 1631 Noric SIDoc Page 89 of 527 OWNER /44 By: Bret J Shi6rs STATE OF MINNESOTA ) ) ss. COUNTY OF SCOTT The foregoing instrument was acknowledged before me this 20 Q , by Bret J Shiers. This document was drafted by: City of Shakopee 485 Gorman Street Shakopee, MN 55379 952-233-9300 4 day of ef.u.d/o,cr.c.„ e. Notary Signature and Seal CARMELA R NASCENE Notary Public Minnesota My Commission Expires Jan 31, 2025 \ ROW & Propertylascmcnts & Agreements \ Encroachment Agreements \ 1631 Norte Street \ ENCROACI1MENT ACIREEMENT 163 I Noric St.Doc Page 90 of 527 Z7- 3?e/t7- 0 0 I0 ROJECT NO. cc co ch LIJ NOTE: ALL LOT IRON MONUMENTS IN PLACE AS OF 8-7-12 0 x 0 0 LIJ Ct: LIJ LC) z 0 z F < z _o 0 F. 8 < w ...,,c 0 -, i= z ci u j Ul 0 ow 0 Z 0 Z _I z 0 1,-10wb- oW lit 09.,-UJZ9 00 ei _,..0 - 0 0 uj. >- i_ 10LIJ 7; Ls- UJ LIJ 1,1 U-1 0 Z Li 0 -/ ui 5 z z - ft 0 UJ W •c( 1'1 U-1 C21 0 Z CI- (1) 0 0 - 0 < <IC 1-1- ,,-, - 1---. CO 1- I w L.LI ec z 0- 0 I— V) 5 LU LI 0 § 8 0 CO co 0, co co co co —BUILT. ELEVATION 0 Loi CZ > w cr) 0 z 0 w • o CO • • W cfr g v3 0 di 0 0 0 CO z .;4 , .k ace>_cx w cc) px-i ° 0 0 505'34'01"E G3.41.3 EXISTING MOUSE LO 0 'IN vp 0or 00'e NORIC STREET 0) 0, = .1)0 (6 o 03 2 0) 0 0 1111 ...- '2* o- cci C'J0 c0 - ,•• ,g CO cc) I 8.90 505°340 I "E 0 c 0, EXISTING HOUSE -0 C\ SCALE : 1" = LLI (,) LJJ LL 0 LLI (f) 0 a. a. Cr: 0 0 0 To - CIS 0 0 (15' 0 ft 0 MINNESOTA SCOTT cou Minn. Reg. No. 19086 0 —1 o a. z 0 tz D m < 0 4.1 CI 0 g 0 p — t NT 1 CO 1 I c0 X 04 Page 91 of 527 *5.B.2. Shakopee City Council November 17, 2020 FROM: Kirby Templin, Water Resources/Environmental Engineer TO: Mayor and Council Members Subject: Award a contract for the Ridge Creek Park and PLOC Improvement Project Policy/Action Requested: Adopt Resolution R2020-135, awarding a contract with base bid in the amount of $3,166,321.22 to Frattalone Companies, for the Ridge Creek Park and PLOC Improvement Project PR-19-001. Recommendation: Approval of Resolution R2020-135. Discussion: The city's Capital Improvement Plan (CIP) contains the Ridge Creek Park and PLOC Improvement Project PR-19-001 as outlined in the attached CIP project summary sheet. On October 6, 2020, the City Council adopted Resolution R2020-114 approving the plans and specifications, and authorizing bidding of the project. The City Council required as part of authorizing bidding of the project to include an alternate bid item for composite decking of the boardwalk. The base bid for boardwalk decking is the wood product known as Ipe. Wood Ipe is a very dense hardwood that is resistant to mold/fungi, fire, rot/weather, pests/insects and resists surface scratches. It has the same fire rating as steel and concrete and has a useful life of 25+ years. Ipe wood is three times harder than cedar decking. The alternate bid for boardwalk decking is recycled composite decking. Composite decking is comprised of 95% recycled material and wood fiber typically finished in several colors that resemble natural wood grains. Composite decking has good water resistance with a useful life of up to 25 years. Attached is a comparison of the wood ipe and composite decking materials. Based on the low bidder, selecting the alternate bid for composite decking would result in a cost savings of $165,784.00. Page 92 of 527 In accordance with Minnesota Statute Section 471.347 Uniform Municipal Contracting Law, bids were solicited and opened on October 30, 2020. Thirteen bids were received. Twelve bids were complete and one bid was rejected due to incomplete bid. Frattalone Companies, from St Paul, Minnesota, is the low bidder based on the base bid amount of $3,166,321.22. Additionally, their bid for alternate 1 would result in a savings of $165,784.00, reducing the overall project cost to $3,000,537.22, should the city council elect to proceed with the bid alternate. See the attached resolution for the bid tabulation summary of the base bid and alternate bid amounts. The base bid is competitive and is 23.5 percent less than the most recent updated engineer's construction estimate of $4,141,007.02. Frattalone Companies, has the capacity and experience for the project and is deemed a responsible bidder. They are prepared to begin work in December with an anticipated substantial completion in November 2021. Budget Impact: Based on the bid award amount, the updated total estimated project cost and funding summary is as follows: COSTS Construction Cost Contingency Subtotal Eng/Admin/Legal Total Estimated Project Cost FUNDING Cost Sharing Grants Park Development Fund Storm Drainage Fund Tree Replacement Fund Total Funding CIP Budget $ 4,200,000.00 $ 450,000.00 $ 4,650,000.00 $ 360,000.00 $ 5,010,000.00 Estimate Based On Bid Award $ 3,166,321.22 $ 450,000.00 $ 3,616,321.22 $ 525,000.00 $ 4,141,321.22 $ 210,000.00 $ 210,000.00 $ 320,000.00 $ 320,000.00 $ 2,835,000.00 $ 2,291,425.55 $ 1,595,000.00 $ 1,269,895.67 $ 50,000.00 $ 50,000.00 $ 5,010,000.00 $ 4,141,321.22 Page 93 of 527 The amended total project budget of $4,141,321.22 is under the CIP budget by 17.3 percent and includes a contingency amount that covers any unexpected change orders, quantity adjustments and other miscellaneous expenses encountered as part of the project. This project is funded by the Park Development Fund, Storm Drainage Fund, Tree Replacement Fund, Cost Share with the Prior Lake Outlet Channel Cooperators, Lower Minnesota River Watershed District, Minnesota Board of Water and Soil Resources Watershed Based Funding Grant and Minnesota Department of Natural Resources Outdoor Recreation Grant. Included in the resolution is new funding language that would allow the city to reimburse project costs from future bond proceeds. This language allows for greater flexibility in funding current and future projects, should the city desire or need this in the future. The additional language allows the city a period of up to three years to issue and reimburse itself with bond proceeds. The language does not change the requirements or administrative process for issuing debt. All debt issuance will still require separate approval by the City Council. ATTACHMENTS: • Resolution R2020-135 • CIP Sheet o Ipe Wood and Composite Comparison Page 94 of 527 RESOLUTION R2020-135 A Resolution awarding a Contract in the amount of $3,166,321.22 to Frattalone Companies for the Ridge Creek Park and PLOC Improvements, Project PR-19-001 WHEREAS, pursuant to an advertisement for bids for the Ridge Creek Park and PLOC Improvements Project, PR-19-001, bids were received, opened on October 30, 2020 and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Base Bid Bid Alternate FRATTALONE COMPANIES $3,166,321.22 -$165,784.00 PETERSON COMPANIES $3,235,806.22 $694,220.50 VEIT & COMPANY, INC. $3,564,110.81 $103,615.00 S.M. HENTGES & SONS, INC. $3,630,406.15 -$41,446.00 LINNCO, INC. $3,692,645.60 $414,460.00 JTS CONSTRUCTION $3,922,939.00 $549,159.50 MAX STEININGER, INC. $3,934,316.94 -$55,952.10 STANDARD CONTRACTING, INC. $3,949,584.86 -$49,735.20 SUNRAM CONSTRUCTION, INC. $3,974,040.00 -$176,145.50 ROSTI CONSTRUCTION $4,170,513.40 $20,723.00 RAMSEY COMPANIES $5,623,303.10 -$362,652.50 BLACKSTONE CONSTRUCTION $5,982,313.35 -$49,735.20 WHEREAS, Frattalone Companies, 3205 Spruce Street, St Paul, MN 55117, is the lowest responsive bidder for the Ridge Creek Park and PLOC Improvements Project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, THAT: 1. The appropriate City officials are hereby authorized and directed to enter into a contract with Frattalone Companies in the name of the City of Shakopee for the Ridge Creek Park and PLOC Improvements Project according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 17th day of November, 2020. ATTEST: City Clerk Mayor of the City of Shakopee Page 95 of 527 Capital Improvement Plan City of Shakopee, Minnesota 2021 thru 2025 Project # PR-19-001 Project Name Ridge Creek Park & Prio r Lake Outlet Channel Imp Type improvement Useful Life Category Park Tmprovements Accounting Code 5862/6862 Fund Park Development Fund Description Department Park Development Fund Contact Director of Planning & Develop Priority 2 Important -Provide Efficiencies Status Active Total Project Cost: $5,010,000 )1 7 r t1 1y »l lDJ '�%/J)/ ui# The project was originally PR-19-001, revised to a 2020 project with an updated feasibility study estimate based on the Ridge Creek Park Vision Plan. Based on this plan, the project will include the following improvements: Park Reserve Improvements: nature park amenities (trails, board walk, overlook and educational elements) Surface Water Improvements: realignment of the Prior Lake Outlet Channel; water quality improvements to reduce sediment and phosphorus; wetland enhancement improvement. Surface water potential Grants: Lower Mn River WD $100,000; Prior Lake Outlet Channel (PLOC) $108,000; Other Grants (State or Federal) $72,000; DNR (park) grant $250,000. Justification The land has been donated by developer as parkland, which will serve the adjacent community. The realignment of the PLOC is an identified need as part of the PLOC Master Plan. Stormwater quality and wetland enhancement improvements will improve and enhance the surface water quality and environment within the city, needed as a result of intensified local and regional development. This park will be the one of the city's first new signature parks and provides a critical regional trail connection and will become a destination nature area. Prior 310,000 Total Prior 310,000 Total Expenditures 2021 2022 2023 2024 2025 Total Improvements 4,650,000 4,650,000 Engineering/Administration 50,000 50,000 Funding Sources Total 4,700,000 4,700,000 2021 2022 2023 2024 2025 Total Cost Sharing 210,000 Grants 320,000 Park Development Fund 2,580,000 Storm Drainage Fund 1,540,000 Tree Replacement Fund 50,000 210,000 320,000 2,580,000 1,540,000 50,000 Budget Impact/Other Total 4,700,000 4,700,000 12 Page 96 of 527 L) IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII November 17, 2020 City Council Meeting Page 97 of 527 0 IIIIIIIIIIIIIIIIIIIIIIIIII Shimmy IIIIIIIIIIIIIIIIIII a IIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIII IIIIIII 0 0 •�- i a *rig: I Al 0 • i :r ir* i i y i: -,i r i • r r i - i r Page 98 of 527 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIID 11111111111111111 0IIIIIIIIIIIIIIIIIIIIIIIIDD Shimmy iffiffiffiffiffiffiffino 11111111111111 1111111 0 111111111111111111111111111111ID 11111111101111111111111101 10 111 11 0INII'A i .01 0/1 0 It 11111111111111111111111111111111 11111 1111111111111111111111111111111111 Page 99 of 527 CU t1) 0 0 0 • 4--+ E IS 11111111111111111111111111 Same ro 0 „> E Qj CC3 : -c ton 4-' a) s- — c1 ((3 J • _ 1t u000000000000 pe, but still very durable. Good (D t!� 0 ,? c CU CU .M O ci NEM cn V CU v C .� " ) 2 p (3, -� Q1 E MINIM a Lifespan: 25-years 0 42 0 c 4-' fi3 0 4-0 c (3 T. (C3 +-u+ V t!a (C3 C7 stain warranty Maintenance: requires occasional cleaning Page 100 of 527 V • U • • 01111111111 ®11,11,11,911,111,1,! 11111111111111111111111111 wimmiIII 1111 Cape Cod Gray 4.0 W io 3 Seasoned Mahogany Page 101 of 527 8.A.1. Shakopee City Council November 17, 2020 FROM: Nate Reinhardt, Finance Director TO: Mayor & City Council Members Subject: 2012A General Obligation Refunding Bonds - Pay -Off Policy/Action Requested: Approval of Resolution No. 2020-133, providing for the redemption and prepayment of the City of Shakopee's General Obligation Improvement Refunding Bonds, Series 2012A. Recommendation: Approval of Resolution No. 2020-133 approving the pay-off of 2012A General Obligation Refunding Bonds. Discussion: The City issued General Obligation Improvement Refunding Bonds, Series 2012A to refund General Obligation Improvement Bonds Series, 2004A and General Obligation Improvement Bonds Series, 2004D. The original bond issues funded improvement projects including West Dean Lake Project, Vierling/CR 15 East, Valley View/Greenfield and construction of the Public Works Building. The city has the option to pay off the 2012A G.O. Refunding Bonds anytime after February 1, 2021. If approved, the total payment on February 1, 2021 would be $2,410,900 (current payment due of $489,150 + $1,920,000 of principal outstanding + $1,750 redemption fees). This would refund the February 1, 2022/2023/2024/2025 maturities. We currently have a cash balance outstanding of approximately $1,575,390 in this debt service fund as a result of accumulated special assessments received that was related to these projects. The resolution authorizes a transfer of $835,510 from the city's General Fund to the debt service fund to provide the additional required sources of funds for the pay-off. Preliminary financial projections show that after this transfer, the General Fund unassigned fund balance will remain above 50% of the 2021 budgeted expenses. Page 102 of 527 Additionally, the resolution closes the 2012A GO Refunding Bonds following the pay-off and transfers any residual balances, including $790,595 in special assessments receivable to the city's Capital Improvements Fund. The interest savings would be $98,400 and the total fees would be $1,750leaving a net savings of $96,650. Which will far exceed what an anticipated investment return would achieve on the same balances. The interest rate on the 2022-2025 bond maturities range from 2.000% to 2.125%. Budget Impact: The pay-off of the bonds will result in interest savings of $98,400. The estimate fees associated with the pay-off is $1,750 leaving a net savings of $96,650. The bonds have historically been financed from a combination of special assessments and a transfer of $300,000 from the Buildings Internal Service fund. If approved, the annual transfer from the Buildings I.S. fund will no longer be needed. ATTACHMENTS: • Resolution 2020-133, 2012A Bond Redemption • Redemption of Series 2012A Bonds - Schedules • Redemption of Series 2012A Bonds - Presentation Page 103 of 527 CITY OF SHAKOPEE, MINNESOTA RESOLUTION NO. R2020-133 RESOLUTION PROVIDING FOR THE REDEMPTION AND PREPAYMENT OF THE CITY OF SHAKOPEE'S GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 2012A BE IT RESOLVED By the City Council of the City of Shakopee, Minnesota (the "City"), as follows: 1. The City issued its General Obligation Improvement Refunding Bonds, Series 2012A (the "Bonds"), dated as of June 1, 2012, in the original aggregate principal amount of $4,865,000. The Bonds are currently outstanding in the principal amount of $2,385,000 and are subject to call for prior redemption on or after February 1, 2021 at a price of par plus accrued interest. Redemption may be in whole or in part, and if in part, at the option of the City and in such manner as the City will determine and within a maturity selected by U.S. Bank National Association, Saint Paul, Minnesota, acting as the registrar for the Bonds (the "Registrar"). Prepayments will be at a price of par plus accrued interest. 2. It is determined that it is in the best interests of the sound financial management of the City that the Bonds maturing on and after February 1, 2022 be prepaid and redeemed on February 1, 2021, or the first date for which the Registrar of the Bonds can provide proper notice to the holders of the Bonds (the "Redemption Date"), and the Bonds are hereby called for redemption in the aggregate principal amount of $1,920,000. 3. The principal of and interest on the maturities of the Bonds to be refunded shall be paid from accumulated special assessment revenues and a transfer of $835,510 from the City's General Fund. 4. Following the redemption of the Bonds on the Redemption Date, the debt service fund established for the Bonds pursuant to the resolution authorizing the issuance and sale of the Bonds shall be closed, and any balance therein, including special assessment receivable balances, shall be transferred to the City's Capital Improvement Fund. 5. The Registrar is authorized and directed to mail notice of call for redemption of the Bonds in the form attached hereto as EXHIBIT A to the registered owners of the Bonds to be redeemed at the address shown on the registration books kept by the Registrar. Approved by the City Council of the City of Shakopee this 17th day of November, 2020. ATTEST: City Clerk Mayor Page 104 of 527 EXHIBIT A NOTICE OF CALL FOR REDEMPTION $4,865,000 CITY OF SHAKOPEE, MINNESOTA GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS SERIES 2012A NOTICE IS HEREBY GIVEN that, by order of the City Council of the City of Shakopee, Minnesota (the "City"), there have been called for redemption and prepayment on February 1, 2021 all outstanding bonds (the "Bonds") of the City designated as the General Obligation Improvement Refunding Bonds, Series 2012A, dated as of June 1, 2012, having a stated maturity date of February 1 in the years 2022 through 2025, both inclusive, totaling $1,920,000 in principal amount, and with the following CUSIP numbers: Year of Maturity Amount CUSIP 2022 $480,000 819156 N30 2023 480,000 819156 N48 2024 480,000 819156 N55 2025 480,000 819156 N63 The Bonds are being called at a price of par plus accrued interest to February 1, 2021, on which date all interest on said Bonds will cease to accrue. Redemption shall be within a maturity chosen by random selection by Bond Trust Services Corporation, as paying agent and registrar. The Holders of the Bonds hereby called for redemption are requested to present their Bonds for payment at the office of U.S. Bank National Association, as registrar and paying agent, in the City of Saint Paul, Minnesota, on or before February 1, 2021. U.S. Bank National Association Corporate Trust Services 111 Fillmore Avenue East St. Paul, MN 55107 Important Notice: In compliance with the Jobs and Growth Tax Relief Reconciliation Act of 2003, federal backup withholding tax will be withheld at the applicable backup withholding rate in effect at the time the payment by the redeeming institutions if they are not provided with your social security number or federal employer identification number, properly certified. This requirement is fulfilled by submitting a W-9 Form, which may be obtained at a bank or other financial institution. A-1 Page 105 of 527 Dated: , 20 . SH155-469 (JAE) 684605v1 BY ORDER OF THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA By /s/ William H. Reynolds City Administrator City of Shakopee, Minnesota A-2 Page 106 of 527 $1,921,750 City of Shakopee, Minnesota 2021 Defeasance of Series 2012A As of October 29, 2020 Table of Contents Report Sources & Uses 1 Debt Service To Maturity And To Call 2 Total Refunded Debt Service 3 Total Current Debt Service 4 Detail Costs Of Issuance 5 Disclaimer 6 File / Shakepee.sf / 2021 Defeasance of Series / SINGLE PURPOSE / 10/29/2020 / 3.✓9P1l1 bakertilly MUNICIPAL ADVISORS Page 107 of 527 $1,921,750 City of Shakopee, Minnesota 2021 Defeasance of Series 2012A As of October 29, 2020 Sources & Uses Dated 02/01/2021 I Delivered 02/01/2021 Sources Of Funds Cash Contribution for Redemption $1,921,750.00 Total Sources $1,921,750.00 Uses Of Funds Deposit to Redemption Fund $1,920,000.00 Costs of Redemption 1,750.00 Total Uses $1,921,750.00 File / Shakepee.s£ / 2021 De£easance of Se c / SINGLEPURPOSE / 10/29/2020 / 3'59EM Cc bakertilly MUNICIPAL ADVISORS Page 108 of 527 Page 1 $1,921,750 City of Shakopee, Minnesota 2021 Defeasance of Series 2012A As of October 29, 2020 Debt Service To Maturity And To CaII Date Refunded D/S To Call Principal Interest Refunded D/S Bonds 02/01/2021 1, 920, 000.00 1, 920, 000.00 - - 08/01 /2021 19, 500.00 19,500.00 02/01/2022 480,000.00 19,500.00 499,500.00 08/01/2022 14, 700.00 14,700.00 02/01/2023 480,000.00 14,700.00 494,700.00 08/01/2023 9,900.00 9,900.00 02/01/2024 480,000.00 9,900.00 489,900.00 08/01/2024 5,100.00 5,100.00 02/01/2025 480,000.00 5,100.00 485,100.00 Total $1,920,000.00 $1,920,000.00 $1,920,000.00 $98,400.00 $2,018,400.00 Yield Statistics Base date for Avg. Life & Avg. Coupon Calculation 2/01/2021 Average Life 2.500 Years Average Coupon 2.0500000% Weighted Average Maturity (Par Basis) 2.500 Years Weighted Average Maturity (Original Price Basis) 2.493 Years Refunding Bond Information Refunding Dated Date 2/01/2021 Refunding Delivery Date 2/01/2021 File / Shakepee-s! / 2021 De1easanee c,FSesies / SINGLE PURPOSE / 10/29/2020 / 3:59PM CG bakertilly MUNICIPAL ADVISORS Page 109 of 527 Page 2 $1,921,750 City of Shakopee, Minnesota 2021 Defeasance of Series 2012A As of October 29, 2020 Total Redeemed Debt Service Date Series 2012A Series 2012A Ref 2004A, Ref 2004A, 2004D POST 2004D POST SALE SALE Total P&I 02/01/2021 - - 08/01 /2021 3,396.88 16,103.13 19,500.00 02/01/2022 93, 396.88 406,103.13 499,500.00 08/01/2022 2,496.88 12,203.13 14, 700.00 02/01/2023 87,496.88 407,203.13 494,700.00 08/01/2023 1,646.88 8,253.13 9,900.00 02/01/2024 86, 646.88 403,253.13 489,900.00 08/01/2024 796.88 4,303.13 5,100.00 02/01/2025 75, 796.88 409, 303.13 485,100.00 Total $351,675.00 $1,666,725.00 $2,018,400.00 Yield Statistics Base date for Avg. Life & Avg. Coupon Calculation 2/01/2021 Average Life 2.500 Years Average Coupon 2.0500000% Weighted Average Maturity (Par Basis) 2.500 Years Weighted Average Maturity (Original Price Basis) 2.493 Years Refunding Bond Information Refunding Dated Date 2/01/2021 Refunding Delivery Date 2/01/2021 Ilk / .Shakopcc.sf / 2021 Dcicasancc ,fScrics / SINGLEPUR[USL / 10/29/2020 / 3:591'11 CC bakertilly MUNICIPAL ADVISORS Page 110 of 527 Page 3 $1,921,750 City of Shakopee, Minnesota 2021 Defeasance of Series 2012A As of October 29, 2020 Total Current Debt Service Date Series 2012A Ref 2004A, 2004D POST SALE Series 2012A Ref 2004A, 2004D POST SALE Total P&I 02/01/2021 94,296.88 394,853.13 489,150.00 * Total $94,296.88 $394,853.13 $489,150.00 * To be paid at maturity as original scheduled. File / Shakopee st / Z021 Pe.Feasance ol'Series / SINGLE PURPOSE / 10/29/202,0 / 3:59PM CC• bakertilly MUNICIPAL ADVISORS Page 4 Page 111 of 527 $1,921,750 City of Shakopee, Minnesota 2021 Defeasance of Series 2012A As of October 29, 2020 Detail Costs Of Issuance Dated 02/01/2021 I Delivered 02/01/2021 COSTS OF ISSUANCE DETAIL Municipal Advisor (Baker Tilly MA) $1,000.00 Bond Counsel (Kennedy & Graven) $750.00 TOTAL $1,750.00 File / Shakopee.sf / 2021 Defeasance of Series / SINGLE PURPOSE / 10/2Y/2020 / 327!., Cc bakertilly MUNICIPAL ADVISORS Page 6 Page 112 of 527 $1,921,750 City of Shakopee, Minnesota 2021 Defeasance of Series 2012A As of October 29, 2020 Disclaimer Baker Tilly Municipal Advisors, LLC is a registered municipal advisor and wholly -owned subsidiary of Baker Tilly US, LLP, an accounting firm. Baker Tilly US, LLP trading as Baker Tilly is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. Copyright 2020 Baker Tilly Municipal Advisors, LLC Ilk / Shak'pee.sf / 2021 Defeasance o f Ser1es / SINGLE PURPOSE / 10/29/2020 / 3:59 E11 CG bakertilly MUNICIPAL ADVISORS Page 113 of 527 111111111111111111 Page 114 of 527 I 0 o Construction c I Page 115 of 527 Defeasance of Series 2012A As of October 29, 2020 Debt Service To Maturity And To CaII ' 0 0 0 0 0 0 0 0 .0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 C • (q to to f� f� 6) 6) 6) CS) ,: ,:f oi C3) tt) tr.; co 6) W co D/S To Call o o o 0 0 0 0 0 0 0 0 0 0 0 0 0 o o o 0 0 0 0 _O to to f— f— 6) CS) 6) 0) d' d' 6) 0) tC) to 0 .0 .0 .0 O O O O O O O 0 o o O 0 O O O 0 O O O 0 co co co co 1,920,000.00 1,920,000.00 N N CO CO d' r 0 0 0 0 0 0 0 0 N N N N N N N N 0 0 0 0 0 0 0 0 N CO N 00 N CO N CO 0 0 0 0 0000 02/01/2025 $2,018,400.00 0 0 O 0 $1,920,000.00 $1,920,000.00 $1,920,000.00 To eld Statistics o N NO C0 0 C6 C6 N a) 0 a) a) O 0 O 0 0 00 (+) N LLC O ld' N N N N nd Information N - N 0 0 O O N N Page 116 of 527 0 .5 5 ti) Nw 00 V) 4- CU rt3 10000 110000V 0 x 87.:LL 0 Li_ Cw E E Page 117 of 527 Page 118 of 527 I 8.A.2. Shakopee City Council November 17, 2020 FROM: Nathan Reinhardt, Finance Director TO: Mayor and Council Members Subject: Monthly Finance Review - October 2020 Policy/Action Requested: Review of October 2020 General Fund revenues and expenditures, and the Community Center, Ice Arena and SandVenture year -over -year comparison. Additionally, included is a COVID-19 revenue impact report through October 2020. Recommendation: Information Only Discussion: General Fund - October 2020 (See attachment) Revenue Variances (+/- 10% of 83% target) • Property taxes will remain below the targeted amount until the city receives the 2nd half tax settlement. • Special assessments is a negative amount due to payments to Republic Services for delinquent garbage assessments. The account will be negative until special assessments are collected. • Licenses and permits will exceed budget as a result of building permit revenues. • Intergovernmental revenues exceed the budgeted target as a result of Federal Cares Act Relief Funding. • Charges for services are below budget due to the Community Center/Ice Arena/SandVenture closures. • Miscellaneous revenues are ahead as a result of investment income Expenditures Variances (+/- 10% of 83% target) • In total, departmental expenditures are within the normal range and similar to last year's percentage through October. Page 119 of 527 • Mayor & Council is currently exceed the targeted amount as a result of the final payment and installation of the Reverend Pond statute. • City Clerk is exceeding the budgeted amounts due to elections. • Planning and development is exceeding the targeted amount as a result of small business grants from CARES Act funds. • Fire is exceeding the targeted amount as a result of the implementation of the 24-7 staffing model. • Fleet is currently exceeding the targeted amount as a result of fuel system repairs and maintenance and public works personnel cost. • Recreation expenditures are down as a result of COVID-19 related programming reductions. Community Center/Ice Arena/Sand Venture - October 2020 (See attachment) SandVenture - Did not open in 2020 Community Center - Revenues are significantly behind in terms of budget targets and comparison to the previous year, as a result of operations being closed and impacted by COVID-19. Ice Arena - Revenues are behind in teiiiis of budget targets, but exceed revenues at this point last year. COVID-19 Financial Impact (See attachment) An additional revenue summary (not eligible for reimbursement) has been provided. Budget Impact: ATTACHMENTS: • October 2020 Monthly Financial Report o October 2020 Recreation Facilities Year -to -Year Comparison o COVID-19 Revenue Analysis o October Financial Report - Budget Amendments - CRF Funds Page 120 of 527 CITY OF SHAKOPEE Monthly Financial Report YTD October October YTD Budget October YTD 2020 2020 2020 Balance Percent 2019 Budget Actual Actual Remaining Used Actual 01000 - GENERAL FUND REVENUES: * - TAXES 17,584,900 1,914 9,353,858 8,231,042 53% 6110 8,982,841 * - SPECIAL ASSESSMENTS 7,000 6,873 (41,953) 48,953 (599)% 46 (11,861) * - LICENSES AND PERMITS 2,191,100 299,235 2,833,373 (642,273) 129% + 4,196,074 * - INTERGOVERNMENTAL 1,326,600 769,223 4,612,209 (3,285,609) 348% 1,418,939 * - CHARGES FOR SERVICES 6,778,500 473,254 4,494,953 2,283,547 66% 6110 5,673,653 * - FINES AND FORFEITS 1,700 0 6,562 (4,862) 386% 7,788 * - MISCELLANEOUS 208,200 5,557 320,926 208,200 154% 6 213,510 TOTAL REVENUES 28,098,000 1,556,056 21,579,928 6,838,999 77% 20,480,944 EXPENDITURES: 11 - MAYOR & COUNCIL (191,100) (26,258) (178,343) (12,757) 93% (183,869) 12 - ADMINISTRATION (2,102,700) (130,241) (1,563,223) (539,477) 74% (1,616,909) 13 - CITY CLERK (426,600) (29,313) (379,159) (47,441) 89% (299,327) 15 - FINANCE (966,700) (41,297) (839,081) (127,619) 87% (800,501) 17 - PLANNING AND DEVELOPMENT (592,300) (41,286) (607,332) 15,032 103% 46 (573,604) 18 - FACILITIES (601,300) (48,963) (491,349) (109,951) 82% (496,697) 31 - POLICE DEPARTMENT (9,214,600) (602,517) (7,246,040) (1,968,560) 79% (7,247,382) 32 - FIRE (2,762,700) (491,386) (2,549,257) (213,443) 92% (2,243,556) 33 - INSPECTION-BLDG-PLMBG-HTG (1,286,900) 1,648 (1,062,479) (224,421) 83% (836,847) 41 - ENGINEERING (1,119,900) (74,613) (901,555) (218,345) 81% (738,102) 42 - STREET MAINTENANCE (2,405,300) (434,100) (1,890,794) (514,506) 79% (2,060,692) 44 - FLEET (450,500) (35,030) (420,445) (30,055) 93% (348,506) 46 - PARK MAINTENANCE (2,681,700) (193,743) (2,162,363) (519,337) 81% (1,919,333) 67 - RECREATION (4,210,400) (283,008) (2,898,584) (1,311,816) 69% 6 (3,225,872) 91 - UNALLOCATED (130,300) (424) (31,640) (98,661) 24% (28,082) TOTAL EXPENDITURES (29,143,000) (2,430,530) (23,221,645) (5,921,355) 80% (22,619,279) OTHER FINANCING * - TRANSFERS IN 250,000 0 250,000 0 100% 250,000 * - TRANSFERS OUT 0 0 0 0 0% 0 OTHER FINANCING TOTAL 250,000 0 250,000 0 100% 250,000 FUND TOTAL (795,000) (874,474) (1,641,717) 917,643 (1,794,056) Key Varies more than 10% than budget positively Varies more than 10% than budget negatively Within 10% of budget Page 121 of 527 RECREATIONAL FACILITIES OPERATING BUDGET TO ACTUAL Business Unit 0672 - SANDVENTURE REVENUES WAGES AND BENEFITS OPERATING EXPENDITURES 0672 - SANDVENTURE 0673 - ICE ARENA REVENUES WAGES AND BENEFITS OPERATING EXPENDITURES 0673 - ICE ARENA 0674 - COMMUNITY CENTER REVENUES WAGES AND BENEFITS OPERATING EXPENDITURES 0674 - COMMUNITY CENTER Budget 2020 Oct YTD Actual 2019 (196,500.00) (183,187.41) 156,700.00 167,607.66 168,400.00 146,966.09 128,600.00 131,386.34 YTD, Actual 2020 0.00 123.00 37,012.09 84,063.63 121,198.72 0.00 (895,000.00) (565,500.08) (595,887.81) 356,700.00 275,565.46 297,337.82 510,800.00 390,695.76 412,634.29 (27,500.00) 100,761.14 114,084.30 0.00 (1,006,300.00 (1,033,108.0 (521,321.81) 1,095,900.00 932,864.88 788,349.12 816,100.00 611,254.29 609,997.83 905,700.00 511,011.12 877,025.14 YTD Year Variance Actual (183,310.41) 130,595.57 62,902.46 10,187.62 30,387.73 (21,772.36) (21,938.53) (13,323.16) (511,786.24) 144,515.76 1,256.46 (366,014.02) YTD Year Variance % Actual (100.07) (77.92) (42.80) (7.75) 5.37 7.90 5.62 13.22 (49.54) (15.49) (0.21) 71.63 DEFERRED REVENUE- CC MEMBERSHIPS 174,211.00 358,724.00 184,513.00 (105.91) Page 122 of 527 11/5/2020 2:03:01 PM Page 1 of 1 City of Shakopee MEMORANDUM TO: Mayor and City Council Bill Reynolds, City Administrator FROM: Nate Reinhardt, Finance Director SUBJECT: COVID-19 Financial Impacts (Through October) DATE: November 17, 2020 COVID-19 Revenue Analysis -YTD Comparison (As of October 31, 2020) We have compiled a summary of revenues that we will continue to monitor for impacts. Through October of 2020, we are seeing a year over year increase in the number of building permits (4,576 from 3,840) and the number of new single-family housing starts 142 from 106). Specifically, we are seeing a lot of residential improvements (fences, basement finishes, etc.). Building permit revenue is currently at 112% of budget for the year. Parks and recreation revenues are down approximately $848k from 2019 through October. We have realized offsetting savings including reductions in part-time and seasonal hours, operating supplies, utility and cleaning services. The amount of cost savings added up to $437k, leaving a net financial impact of approximately $411 k. This is slightly down from where we were at the end of September ($448k), so we have seen the net financial impact level off for park and recreational revenues. There has been a positive trend in ice arena revenues the past three months offsetting impacts of community center admissions. Other revenues have been impacted or are expected to be impacted including lodging tax, sanitary sewer, and liquor licenses. The City passes on the lodging tax revenue (less an administration fee) to the visitor's bureau. October revenues for lodging tax and sanitary sewer will be received in November. Liquor licenses were prorated for 2020 based on the time period license holder operations were impacted from the stay at home order. Page 123 of 527 City of Shakopee Revenue - YTD Comparison (COVID-19 Potential Impacts) As of October 31, 2020 Description Planning/Inspection/Engineering 2018 2019 2020 Rev. Change Comments Building Permit Revenue $ 1,783,557 $ 3,526,920 $ 2,453,455 (1,073,465) 112% of 2020 budget Planning/Zoning Application Revenue $ 68,810 $ Engineering Fees Building Activity Total #of Building Permits (All types) Single Family Home Permits Permit Value Comparison (All) 701,623 55,460 $ 487,215 104,130 $ 48,670 501,705 14,490 3,840 4,576 106 142 $ 302, 598, 602 $129, 800, 536 Description Parks & Recreation 2018 2019 2020 Rev. Change Comments Community Center Membership Revenue $ Community Center Admissions Swimming/Skating Lessons Ice Rental Youth Recreation Adult Recreation Community Center/Ice Arena Room Renta Park Rentals CC/Ice Arena/Park Other Park & Rec. Subtotal Offsetting Expenditures Sandventure Community Center r$ Recreation Programs Park & Rec. Offsetting Expenditures Subtotal Park & Rec. Net Financial Impact 680,147 261,944 80,508 393,965 161,744 58,997 87,596 47,257 86,655 1,858,813 r$ $ 732,710 289,299 87,792 433,547 182,863 62,612 101,417 47,138 99,474 2,036,852 r$ 396,285 100,255 19,869 490,177 57,540 26,128 31,491 19,841 47,136 1,188,722 $ (336,425) (189,044) (67,923) 56,630 (125,323) (36,484) (69,926) (27, 297) (52, 338) $ (848,130) $ 193,498 219,993 23,689 $ 437,180 $ (410,950) PT staffing, operating supplies, PT staffing, operating supplies, utilities, cleaning services Seasonal staffing Description Other 2018 2019 2020 Rev. Change Comments Lodging Tax (Pass thru funding) Sewer Revenue Liquor Licenses $ 301,483 $ 313,300 $ 171,121 $ (142,179) October receipts not included 2,515,352 2,680,519 2,700,187 19,668 October receipts not included (37,000) Prorated License Adjustment Page 124 of 527 e MOP o Page 125 of 527 Monthly Financial Report Octobe r 1TD Octobe r 1TD L o C) az re O N ¢ .0 uad a L h 6J N N N N 1104 YN J lAto ;;^vhm002 00 O ECN v7 r-mhM~v700 V 0 0 0 0 0 0 M ^ 01 00 `O N 1 0 00 ^ — M rt vmi rn 0 y- N O Cr,oci, N O 0 rt oo 00 O 00 + N 00 ^ M Cr M rJ v0 000 0-cno' m oN CN v7 N M m N O tn = 0 -- Cr,N en". o0 0 M 01 N t t `I- M V) M et O h -- h M N r' V7 c 00 N N N V7 ci 01 rrj V7 N O O O O O O O Cr, 00 O C7 O O O 00 h CrJ r- O v7 00'-. et 7 °seO N h h 00 00 h N If) 00 O 00 Proposed Budget Amendments a1 a1 h ,t h oo v ‘0 h N rJ ‘0 rnN N O N O O 0', 00 J- O a, rn t---, 00 00 00 0, M yr �o ,o M v) 00 v) M cc O en' ,0 a1 O m ,0 r� m ,,O 00 O 00 a1 kr) 00 00 « 01 O h 01 rt V' rn rn 0 .t -. N N ,.0 N 0000, �, V� NN 00.0 � O rn Cr;.. N .~.i .hi .r.Ji « .M..-. 0 ij 0 0 w i, 0 0 D ij(d ij 0 0 0 0 0� o >‘.`' o J. J. 0� o 0 0 J. M rt 41 h M rJ a1 N M * a1 M 01 h 00 00 O 00 h 00 00 h 00 v7 N rq Orr h �t p rn �0 rn h rt -t '�O a1 rn V; 7 m rn O rn oo ',,O N O'1 h r ti 0A 00 rn 't 00 rh O CT,a 00 !t N O ,o N M Cr, a%, N N LF L M N m M a1 r a O h r- krr rt y r M 0 O r. rJ V7 GO M rf © V7 h kr) r -t'Cr r0 00 rJ" m N -� O m M O N rJ" 4r"i r< V; M Orr 00 M a1 01 h '-. l0 a1 Cl * O N h r-- m O Cr, rt d' O Cr, N 0 rn L 000 v'r O 00 00 't .-. 00 NN 00 m h '00 M« 00 * O O M GO 7 v'1r rt 0, co 0 0o p O M !t O N N rJ m N N a1 rn m '� OO; O '�O a1 00 rJ .-. rt Lt m `, Vy o -t ` M � 41 CO O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O rn M V7 h rJ" M N 0 0 N r (-V 0 Cr v0 O O O N 0 CT, O 0 00 O v'r 00 V� Cr kr) V� N �, LOPMENT 00 w w w - C.) z Ppp ow�,°°¢w zWW °W 4 �L �°cr)wWz ¢ w 8a uw C Do u w:� 44a¢Uwo,C7zF-,v)4�zuw O r L rn.nr`-- o O W 18 - FACILITIES 31 - POLICE DEPARTMENT o C7 O cA N O O kr O O O O kr O O O CV N CV N V^ N V^j QY N M fyi • QY ENDITURES r re N QY led r N 00 00 FUND TOTAL Page 126 of 527 0 0 ILL 0 0 CZ L..i Li) V_ll air) c 0 0 0 (NI rY 0 Page 127 of 527 0 L) Page 128 of 527 O c o u 0 E 1) c CD CL 0 +, V) V) C ro D E 0 t . se t• 0 N r S rct. er 15t 0 p 0 E 73 > Cv 0 ffi u N Iin r- E 0 z E Page 129 of 527 0 Final Report Adj w 0 E 1/40 E co • 0 Y/1 Page 130 of 527 a a Q 0 113 L H 0 V CARES Relief Fund As of October 31, 2020 CARES Funding Received July 3, 2020 $ 3,127,073.00 September 30 October 31 Comments 0 99,839.00 Masks, Gloves, Sanitizer, Signage, etc. 183,517.41 Emergency Paid Leave (State Order) 1,225,301.16 Police payroll expenses for Public Safety 984,733.37 Fire payroll expenses for Public Safety 358,708.69 Sustantially impacted job duties 106,491.95 Teleworking/electronic council meetings N .T-1 CO N F+ to C N Li) N M CA Li) Cr) (..0 O N. Q N to Lii N-I NI 19,425.00 Communication effort with St. Francis .-1 ct O N O O ♦+ C rri TH CA 0000 O M N 3 .-1 01 O Ln �r �r E O �N)' M' ci N O'NI l6 6�)' 139,056.42 Small Business Assistance Grants v.) VLn 00 to 0T-1 CA ^0 001 NV' M C N O V1 V1 61 l� 3 O rP Cr)cf N N O S�M O Ln ^ M ct TH TH TH TH m cr) NN. N. o-) LO N. Y G m 3 t^O l�0 to TH ,:r N O 3 Lei) N W 0000 L N. N' Q TH N) Ln M V 0.0 a a *al p n n w y y- w E E E E ns ° on °` v a, o o 2 2 a . a) N °�) p ca a •` O U U O U U a... 1A CL .Q .Q i 0-U 4- (O co to a a a w E as (f)i C9 a E O a a ro .Q ro O L O 0 0 O O 0 O O 0 Broadband Deployment C >. >. C a aa L a a ( L 0 +� u a 4- 4- a a O C N N 4 N a v 0 _a _a a. p = do QN T cC0 ns = a C -O -p Q U L ro W C (E cE C cE +.+ W a (0 C./ a QJ 0 0 C a G> C vs S S C v, `- a C C ..0U U C - Q. ro I- u O m O 7 O LL1 Q ,'�i, 0,0 a i V) .Q - i V) i v ° o a C C a r0 a s +� a o ,n v, a o a V) = a0 a a I- 0) c0 v v >, o >, °,.,' � > >- = o oac o a tao L o° o o a O o U_ .� Z a ' m E coo E ' E EeL E ro r) a m a w a w m w 0- v) W .--1 N M M . t Ln LD I. 00 $ 3,127,073.00 $412,886.18 $ 242,515.96 Balance Remaining Page 131 of 527 • Qualifying expenditures, not reported to the state (expenditures in excess of CARES Act allocation) Comments Ice Arena facility modifications 8 ai cn ON m Conference room & Council Chambeoaudio/vsua| MINI Unemployent Benefits --0-.; C., i.... C 0 >, cn as 4_ ..0 0 ro 2:5 c 1:2 CU CU -0 vl ›.- 0) 0- 01 C x 4-. CU CU M cu as 0. = 6) X CO U V> tit 2 — 0) U i.... . = = (13 (0 C 2 m o- o. z m co to > E O. C 0 .- 0 ° 0- as 2 - ..0 a E it c E). .....- NJ ,-,) 8 cr, ,c, Lo cr) 4-0c cnoi ci cr, 4 ,--, N. 0 0 Ors; 1,-‘ (-4 03 co E rn L.r) m i-- i-- < c E E 0 41° E a-1 E w C CL 0 0 Ct. CU (01 C1 V) M N Re porting Type Personal Protective Equipment Technology Expense improve Telework Capabilities of Public v) 0. E w 8 CT; %-1 Unemployment Unemployment Benefits 567,083.69 Cr) Cr) LI) v-I 00 Payroll for Public Health and Safety Public Safety Personnel Equipment Breakdown c -o 0- V) V) u (1) o c o.. o.. w 0. UJ expenditures categories Lti 4.4 Lt1 0 00 m $ 567,083.69 $ 559824.36 $ Lfl ri 00 Page 132 of 527 al 111 11) .—� Up V) d' O .-1 r M O O LO CO N. r M ao N N- d' - N CI) CI) CO 00 0000 cc)0000 V)QM'1 r LLf1 M � LLf) N NO Ol .M-I 000 M N O dam' O �ociO 000CO Cs1 a) M l40 M co t I- N- N lO .-I lO .-I 00 00 N N N d' V) I- l0 M M M d t/ ' d d M .-I d N M . I . I .-I N T-1 Lf) V}VI-Q Q i V) tD V) I, T-1 T-1 .-I m - O Ql .-I V) 00 m N CO O d' V) Vl Ql 00 00 Q'1 O 'd' %--1 CO Vl CO .-I M .-I r-I C) M V) V) 00 N I- O 00 l0 Q) - N. Q) O Q) N O O . . . . . . . . L. . . c.. C. N N0 0 LLf) dam' 000�0 N LC)8 O lD colD N Qom. ') M O I� N- Ol T-1 I- a) up LO 00 Ql t1 00 m .-I a) M tD d i% V) Vl Vl .-I .-I N M rl V) > a) a) Q Q Chanhassen Eden Prairie VI bA CU > _ CO > O > L aJ C in co a1 v 0 > m W U C J G Minnetonka Rosemount a, 3 v v = aJ Q .5 JD CCD �' 0 > t0 O 0 V) V) V) Page 133 of 527 "2 et, I CY) .r.1 OP r-I r-I r-I ,i--I LE) I-, mg IN cr N. oo 4 , c-9 N ID Ngl, kr. N c k30 r^! 71 Nlir, ro co co ki.) cr, er, eo Cri u°1 N. 01 tr) 10,1' o'," 1--:: ,i'" cO" c..), ,-r 6 4' Lti' ec. l''',.. kp ..--. cc. 6,0717 O • 0 kb N e.) cd CA ck,i E.0-I ICY) N., N. cr. on) 09 1174 in N-Cr. 10 N174 111, L'71 N. Lf1 in k, < esi ITIn C;r1, 470 1,16' Id' CO ',7'1" 1-1 ',7"1" 4' N. *-1 L. erent Use 0 4-11V) : 3 0 -0 a a m 0 *A7, oz, dD c a_ v. ''.13 .L.7. di 4.-.; P C 0 k U. rti E Li_i 4 4. 0 ,..4 PV1 13' = c CL IY3 . kr) OP .4-. E o Li I- 0 c C te; IIJ IV ild di El _e 413 f'. P 0, .. , L-. PI 4; 17 I V 115 c,,Q d, c C C IP 5LI o_ ft: .,:,. sp, v o c ?4 no to cr I'',.! _. II .17 c --„, di 0 ,•• III c .V c - 1.1 p u C. 9 ca t L 0 140 C 6 E O C di u II) C ▪ ▪ Ca' 4,11 0 • C -n , E: F t, 0 t) 0- 0„,. 'A ck i-.1 a,, E 122 0 a. e .E g 47.. m m u 0 -o :,' Cr. 1. " :' I ,' II 7), ± IV 16 „..:! 17. c to Iv di -7 tkd _o eL2 .2 -C'6 &,E FC2. 're::n' .79 '-'kri V- 7 T Qj ygCt 4'013 i„ e u co 0 et _E Li) t)' Z L.L.. < 2 L.L. 2 2 8 Z uj 1— '7 7. LID 10 ou Page 134 of 527 0 a.) 4J 113 4-0 art CU -w 4J 0 PO 11111111111 Page 135 of 527 8.A.3. Shakopee City Council November 17, 2020 FROM: Nate Reinhardt, Finance Director TO: Mayor & City Council Members Subject: 2020 budget amendments Policy/Action Requested: Approve 2020 budget amendments in accordance with the attached document titled "2020 Proposed Budget Amendments: Recommendation: Approval of the 2020 budget amendments. Discussion: In the past few years, City Council has formally adopted a revised current year budget with the adoption of the subsequent year's annual budget. This allowed us to acknowledge where the City was at in terms of budget and in one action resolve a large number of variances. This proposed budget amendment is a fundamental shift from that approach and amends the budget for only significant variances. This may leave several other line item variances (positive and negative) but allows the user of fmancial information to better assess the actuals results in comparison to the budget. The City will continue to inform the City Council of budget variances through it's monthly fmancial reporting to City Council and individual City Council actions with budget implications such as acceptance of grants, contractual agreements and capital project approvals. City budget policy states "The City staff will monitor revenues and expenditures to adhere to their budgeted amounts. Monthly reports comparing budget with revenues and expenditures will be prepared. Line items within a division may be over spent as long as the total division budgets is not over spent". With the approval of this budget amendment, we do not anticipate any division total will exceed their 2020 budget appropriation. Proposed budget amendments include: Page 136 of 527 1) Coronavirus Act Relief Funds. Modify revenues for the federal grant and adjust expenditures for the small business grant program, 24-7 fire staffing model, PPE and supplies, building modifications and technology expenses. 2) Recognition of election grants and related expenditures. 3) Public works staffing allocation. Reallocation of budgeted wages between public works divisions, based on actual time coded. 4) Reverend Pond Statute. Final payment and installation of Reverend Pond Statue not accounted for in adopted budget. Budget Impact: See attached budget amendment ATTACWVIENTS: 0 2020 Proposed Budget Amendments Page 137 of 527 Revenues in green 2020 Budget Amendments 1. CARES Act Relief Funds c 0 E E 0 U Federal Cares Act Relief Funds Small Business Grant Program N O C 0.0 U v, O U O ? _ C O C (a i U U o LL U O) c6 +, + + H a) a) r N LO E E E O O O 0 cl 0.0 CC 2 aa) —aa) c a c ti as 0 o771 'Es_ c c -o -O +, U Ln N c c O 0) ra L- 4- co CO 0 co c c E v o (0 (0 a ) a u v 0 0 a) N co c0 w Ln as v IL COVID-19 PPE a) L U C N a) a) -O -O 0) m L a a ro Ln Ln w w w w w w E E p w w w w w w w ro w w a o_ a s o_ a 0 0 Ln o_ a s o_ o_ a a(0 a a a a a a a a 0 0 a a a a a a a a s to a a) a) al a) a) a) °C °c c a) a) a) al a) al a) (a 0) 0-) - r1 r1 ri 00 to •— r1 - r1 r1 - c ri r1 •Q •Q •o 0 0 > > > > > > 0 a) 0 > > > > > > > -E > > a o 0 0 0 0 o N. N o 0 0 0 0 0 o Q o 0 Lower Level Entrance COVID-19 PPE COVID-19 PPE 0) C L_ LU 0 0 c a) M O O n Ln a) W al M 00 d- Ln M l0 N r-I c--I 00 N CO Ln N O O LO O 00 d• N Ln Ln W O O al N al L M Ln .-I0 al CO O Lf- M d- M O M ri m 00 M Ln 0--I L--I n M MN Q. -O +.+0 o 0 Lo 0 0 Lo d- al Ln 00 M M 0 al a) dt dt N d- Ln M r-1 Lf) Ln 00 Lnn n 0 0 00 LN N Lr) L M Ql Ln Ln Ln ri Ql N N Ln O Ln N O V O O c-I N Ln oo m M L.() Ln ri Ln r r Ln vl •� -Q CU 4 rn-I ^ N LO M 0 N Ln d- N CO N r-I N d- N d-N N M n N r-I N M ci S cc m m r1 + a CD 0 a 0 0 Amendment m N Q o o N Ln a) 00 al co 00 dr Ln M dr L0 r- r-I r-I 00 N LO Ln N o o LO O 00 - N- N. Ln H N. Ln 00 O O al N a) N M Lf) c--I cr a) 00 O Ln m cr m O m ri M cr M Ln L -I .--I 1� al m M Ln CF O O M O O L--I a) Ln N m m al al n N N 0 M ri Ln ri LI) 0 00 Ln n O N N m CO 1: al CO' Ln Ln .--I al Ni- r-I Ln al .--I N LO Ni- M 4 00 )4 Ln 4 0j N m CO N r-I M Ln r-I c-I ri r-I Ol r-I r-I N m 0 ' 0 ' 0 O ' 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 ' 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1- ro +, 0 m Ln 0 O LO 0 0 0 0 0 n 0 0 1- Ln O O O Ln n 0 0 0 0 0 O O r-I C l0 al O ri O Ln N Ln O N O 00 a) N Ln 00 m O O Ln N. O - N. r-I r-I Ln Ln U) N (0 (0 r-I r-I N dr N N M Lf) N N M c 1 }, Ln 0 O m r-I r-I n o O N. Ln ' - N al m cr Lo M n O 00 al Ln o 00 Lo LO r-I LO M cr 00 r-1 - al cr o r-I r-1 Ln 00 O O NI Ni r-I al 00 O r-1 00 NI cr a) LO cr N O Ln a) O a) r-1 00 Ln r-1 al a) 00 cr O m CO 0 V 0 0 0 0 al N 1� N CO 0 al Ln Ln dr 01 L0 CO N N CO CO 1� 00 00 O O N O O Ln al r-Ln Ln M M M Ln O l0 r-1 n M n N r-r-O Ln 4 n r-1 M Ln 4 m M Ln LD oo O 4-.s-im m � N r-1 Ln c-I 4 N Ln 4 N r I N m N d- N r-I m Ln r-1 ri r-1 r-1 Lr) U c I .-I M d- a 0 M cI tn- a) +, 0 C 0 azi LL 00 +, (a C ra a) c a c C 0 a) 0 (7 a LL c 0 Q 0 a) 0 c O U I 0171.6610 Awards a) 0 U Ln a) 0 iF U U v i C c 0 no 0 a) .v) 0 c cam co G In ate,) G o2S a 5 -0 v, c ao / 04 C) a 00 •� VI O 5 'v) — E 1 0 0- 0 D= o_ 0 0_ w 0 CO LL Unallocated IT Internal Service Fund 0321.6015 0111.6640 7100.6327 0673.6240 O Lo lD ri cn ri 0 O 0673.6730 7806.6204 PPE - Per Reporting Form Administration Administration ra MI ra a) C C C c_ 0 0 +, +, L_ v v ra U U v a v 4-, Y Q ` o .o v v v v +, a) 0 ro 0 0 0 LL J a s LL LL LL LL LL (n N L.L LL D_ U U U 0 0.) V) V) V) VI V) U v)tit) U C.) a) a1 a) aJ •- a1 C C U SD_ a a a a 0 a _Eca a a a a a Ln a 4- a) o 4) V) Ln V) Ln (% CO Ln 0 .c C F 00 Q Q Q Q a o 0 c 0- -a O O O O O a O D w m 0121.6202 0121.6310 0181.6202 0182.6202 0311.6202 0311.6327 0321.6202 0321.6212 0 tN N lD ri N M 0 0321.6315 0321.6410 Software Community Center 0 +, 0 a) 0 E E U Community Center a) a) Surface Water Building IS Fund Ln 0) v) V) U v) Vf •� a1 Le,•a) V, v) a) a) C aJ 0) a U a) Q a) a) Q .Q 2 .Q .Q a C .a 0 a .a a a 0 a a N c a Ln a s D D +, D In L/') (n L/i ++ +U., N +.+ Ln Ln 00 00 •ca 00 00 .E .E 0.0 .E 00 0.0 E c 2 c c ca ra c (a c c r0 to ro • N (L6 a L ro ro RsL -O Ct 63 a a a a-0 -0 0_-0a o_O 2 O LL) 0 0 ca ao O m m O O m 0421.6202 0421.6215 0441.6202 0441.6240 0621.6202 0673.6202 0673.6230 0673.6315 0674.6202 0 rn N 1- N O 0674.6730 7711.6202 7731.6202 7810.6765 Page 138 of 527 00 00 Co CC CC CC • 0) 0) 0) 0) (1) v 0) 2222 U U U U 0 0 0 a-+ a-+ ++ a-+ U U U U 0) 0) CO O) Lu W W W \ \ \ \ CA CO CD 00 CC CC - O 0 0 0 0) CU 0) 0) a) v v v tf M 00 (N N O O O a) O O 01 Lf1 Cf c-I Q1 lD O1 l0 LD -- O H Technology - Per Reporting Form 0 0 0 00 m es)" 0 (a Q E 0▪ ) z C 0) E E 0 U 0) 0) (n 04 j 0 0) CC CO CARES Act Election Grant - Scott County C7 0) E Q 5 cr O U 0) w z MN - Reimbursement Presidential Primary Election Judges Election Supplies (7( Cr) N NI 00 00 LID 01 0 Ln N Q1 lD N 01 lD 1 oi N m ci ci I� M 0) 0 0_ 0 a Amendment 01 0) IN Ni CO 00 l0 C) C) u N d- 0 0 N. 0i l0 Cn ci ci c-I N c 01 0 N. HI 00 V) HI CO l0 I- 0 N ▪ l0 I� Lf1 lD 00 ra • cr M c N U IT Internal Service Fund 7806.6202 IT Internal Service Fund 7806.6204 IT Internal Service Fund IT Internal Service Fund 7806.6410 Software 2. Election Related Grants c-I M 0 ci 0 1- >- Department C 0 .Q U a) 0 a+ O O U a Ol Cr) N 01 u ) 00 l0 Cr)LID d- e.) V 01 I, CD Fund Revenue General Fund Revenue 0132.4450 State Grant General Fund Revenue 0) C 0) 0) CC cU 0132.4850 i1 Works Staffin C 0) E E 0 0) 0) v1 00 j 0 0) CC CO 00 00 00 c c c 4- 4- 4- CO CO a--, a-+ a-+ 4.1) N N 0_ D_ 0_ O 0 0 C C C O 0 0 l .3 0 (0 (0 U U U O 0 0 a a Q a) v 0) cc cc cc 0 0 0 0 0 ▪ 01 0 HI 00 0 ▪ -I l0 c-I +f� 0) 0 0_ 0 d Amendment 0 0 0 O O O O O 0 O Ln LIl L(1 NI N ro U c-I M 0 ci 0 1- } Department c 0 O. U 0) 0 0 U a 00 01 I- Lff m m Cr) 00 Hi m � M Cr) d- 0) 0) LL 4, (0 a Surface Water 4, V) V) +.+ 4.+ 4-, O 0) C C C 0) 0) 0) CO CO CO 05Zi 06 02s N N 0) 00 0.0 00 J � J N N O 0 O O O Tr • N 0 0 7731.6002 C 0) E E 0 0) (I) 4,1 00 .5 0 0) O CC m (o ro >- c 4.) E 0_ 0 (0 C *LE C 0 0_ 0) 00)) O • 0) CC 0) a O X N W up To � O =a a C O • 0) l0 • E I1 0 CL O N a E Q i/} 0 n i1 G To 0. C cu 'cn - E z O m z 4. Reverend Pond Statute no U M 0 ci 0 1- r t/? O lfl N -1 c +.5 0 C O_ E L.).0_ Q) CS W 0 U a 0111.6740 Page 139 of 527 8.A.4. Shakopee City Council November 17, 2020 FROM: Nate Reinhardt, Finance Director TO: Mayor & City Council Members Subject: Coronavirus Relief Fund (CRF) Local Government Expenditure Report Policy/Action Requested: Approval of Resolution No. R2020-134, Accepting CARES Act Funding Memo and Approving Final Coronavirus Relief Fund Local Government Expenditure Report. Recommendation: Motion to approve. Discussion: In July, the city received $3,127,073 of Coronavirus Relief Funds (CRF). A memo that provides detail of the city's final submission of eligible expenditures through October 31 has been provided. Budget Impact: ATTACHMENTS: ▪ Resolution No. 2020-134 CRF Funds o CARES Act Funding Memo o Shakopee - CRF Expenditure Report Page 140 of 527 RESOLUTION NO. R2020-134 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNNESOTA ACCEPTNG CARES ACT FUNDING MEMO AND APPROVING FINAL CORONAVIRUS RELIEF FUND LOCAL GOVERNMENT EXPENDITURE REPORT WHEREAS, the Federal Coronavirus Aid, Relief, and Economic Security (CARES) Act established the Coronavirus Relief Fund (CRF), providing payments to state, local, and tribal governments navigating the impact of the COVID-19 pandemic; and WHEREAS, the City of Shakopee (City) received a $3,127,073 of allocated CRF funds from the State of Minnesota; and WHEREAS, pursuant to the CARES Act and Treasury Guidance, the City Council has considered how to use its CARES Act funds in a manner that complies with each of the following requirements: 1. Are necessary expenditures incurred due to public health emergency with respect to COVID-19; 2. Were not accounted for in the budget most recently approved as of March 27, 2020; 3. Were or will be incurred during the period that begins on March 1, 2020, and ends on November 15, 2020; and WHEREAS, the City Council has received the CARES Act Funding memo dated November 15, 2020, detailing the use of CRF Funds; and WHEREAS, the City is required to submit a final CRF local government expenditure report to the State of Minnesota COVID-19 Response Accountability Office. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, hereby accepts the CARES Act funding memo and approves the final CRF local government expenditure report. Adopted in the regular session of the City Council of the City of Shakopee, Minnesota held this 1 7th day of November 2020. ATTEST: City Clerk Mayor of the City of Shakopee 1 Page 141 of 527 TO: Audit File �� FROM: Nate R8iDh8njt, Finance Director /�W�w1/= Bill Reynolds, {]tvAdnliOiStratOr/�—,, SUBJECT: CARES Act Funding DATE: November 1O.2O2O 11", DOJuly 3,2020the City 0fShakopee received $3'127.073in CARES Act Relief Funding. 8U[DDl8hz8d information is presented in the table below with more detailed iOfO0O8tiOD presented for each allocation. The CARES Act requires that the payments from the [}On3D8vi[USRelief Fund only b8used tOcover expenses that — 1. Are necessary expenditures incurred due to public health emergency with respect to the COrOD8YiRJSDisease 2O10(C(]V|[}19); 2. Were not accounted for in the budget most recently approved as of March 27, 2020; 3. Were or will be iDCU[Red during the period that begins On March 1, 2020, and 8OdS OO November 15.2O2O As required by the State of Minnesota, the City has completed and submitted monthly reports categorizing the use Ofthe funds. (]ONovember 1O.the city completed the final report b]the state that included eligible expenses incurred through October 31. Aresolution approving the final report to the state will be provided to the City Council on November 17. The next page summarizes the information reported to the state and includes additional information OOeligible expenditures that also qualify for CARES Act spending. The additional expenses include expense for payroll for personnel protective equipment, unemployment bBO8fii8, technology for t8|8VV0[biOg. public safety employees, and equipment bFe8kd0vVD DOSt3. These iOC|Ud8 8Xp8OSeS that incurred following the SUbrnitt8| of the final report, but prior to the November 15deadline. As 8 [eqUiPS[n8Ot of the funding, the city will be required to complete 8 "Single Audit", which is an additional audit that will be completed by the city's independent audit firm, but will focus SO|By0O compliance with federal funding F8qUiF8rOHDtS. Staff has had preliminary discussions with the auditors tOensure required documentation and jUStifC8ti0niSavailable. AnOOuOtS' d8ScrDUOnS and reference to gUid8DQ8 has been included within the nlennO OO all amounts included in the final report submitted to the State of Minnesota. COMMUNITY PRIDE SINCE 1857 City ,fShakopee 1wysGorman St,Shakopee mw5s37n|Phone: n52-2ys-9aou1Fax: nsz-2os-3oo/ 1wwe5hakovcemNgvv CARES Funding Received July 3, 2020 $ 3,127,073.00 As of October 31, 2020 October 31 Comments (9 O 99,839.00 Masks, Gloves, Sanitizer, Signage, etc. 183,517.41 Emergency Paid Leave (State Order) 1,225,301.16 Police payroll expenses for Public Safety 984,733.37 Fire payroll expenses for Public Safety 358,708.69 Sustantially impacted job duties 106,491.95 Teleworking/electronic council meetings In 00 00 fh N 1--I l0 c-I N N In N M M 1n 0l D O n O M N n Qc-I lD N N 1 19,425.00 Communication effort with St. Fr O N N Ol 00 M O M c-I a O Ni O O (1'1 n al N a Vi E O m o ON a a O NI M. O O l0 01 N £ N N N c-I as N Gl N 139,056.42 Small Business Assistance Grants a-1 a al l0 00 01 a M C N:O In Vl a;' Lc;- .fl O N. M N M Vl Vl 7 0 a Ol a N. N O 00 £ 00 M O M n Ol aa O In (Y1 10,000.00 City Cont. - Broadband Deployment .-I 0 1ID al CT O l0 N O `~ C N CONI.00 u') o IOD O T 0 7IDlD .-I a N. O O E 1N1 N 0i. 000 0000 00 O O 1--I 41 In M T. 0 a) (n cum o_ W J >. C EL O 0_ ) v @ O•IgN a O u O_ m 0 (n a a (6 � N a � T. O Q > w 6 T al a C 'g (n U ) a E 1n al o S C w @ 0 al a/ v v al 0 .0 C w u F u O " '- 00 al 0 D C LO d ? d O d O O O. To 0) 0 Ill C Y = CC q0 V2 O 22 -0 _0 ? CL ro m N o_ N M 3 Payroll for Public Health and Safety Employees Public Safety Personnel Technology Expenses 7 Small Business Assistance Broadband Deployment 00 0) al V 00 00 CO 77, 00 u 0 0 v c v io a E m ra 00) 0 -D To nl ra v E 0) -6 C 3 Q ra a) v 0 N N L 3 al 00 -O v (a H — NO 3 C C v -o 0 0 (0 V o v ns 3 -o vF T a; Y U 111 Y 9 T m U 0 ; O O O y 0 v n fl C E N i C C , C O N O9, L L 00_ U 3 ° 0 D N Ln ul u 6 - tp o 0) ' 0_ o � o 0 m 0 0 -a U C O ) 4 C c O N 02 N O v u a a E v O C I. Lo o to Lnn O N. O T l0 N O Nr ai a i ya 0 O 0_ B m �a , 0 0 p m m — n O Qualifying expenditures, not reported to the state (expenditures in excess of CARES Act allocation) Nov. 1 - Nov. 15 Comments Ice Arena facility modifications MN Unemployent Benefits O Ol l0 O l0 al Ol O n - 01 01 I\ Y rn ti CO 0 N n N s. F m In m 2,958,460.42 O l0 al i+ 0l O 00 C 01 01 a Oco 7 O .-I N 0 p Ern lfn m H H a ei l0 M al C V al 3 N 00 O E l0n U a )n O Ol a iO a c rvi 3 03 £ o 0 u £ l0 as Ul O1 00 al e-1 t0 M V N M 0 O 1n m £ N a'a 00 O o O N c-1 e-I Y al ri N:P'1 C (V Ol T O O r1 £ IN ,a MN Reporting Type Personal Protective Equipment Technology Expenses Improve Telework Capabilities of Public al 0 E W Unemployment Unemployment Benefits 1,0 Payroll for Public Health and Safety Employees Public Safety Personnel Payroll for Public Health and Safety Employees Public Safety Personnel Equipment Breakdown Page 143 of 527 In consultation with the League of MN Cities, Metro Cities and auditors a basis for the allocation of CARES Act Relief Funding is as follows: 1) $99,839.00 Supplies/Personal Protective Equipment. Items include protective shields, sanitizer, disinfectant, wipes, signage, building modifications, gloves and face masks. As eligible in accordance with the Federal CRF Guidance dated June 20, 2020. Public health expenses such as: • Expenses for communication and enforcement by State, territorial, local, and Tribal governments of public health orders related to COVID-19. • Expenses far acquisition and distribution of medical and protective supplies, .including sanitizing products and personal protective equipment, for medical personnel, police officers, social workers, child protection services, and child welfare officers, direct service providers for older adults and individuals with disabilities in community settings, and other public health or safety workers in connection with the COVID-19 public health emergency. • Expenses for disinfection of public areas and other facilities, e.g., nursing homes, in response to the COVID-19 public health emergency. • Expenses for technical assistance to local authorities or other entities on imtiation of COVID-19-related threats to public health and safety. • Expenses for public safety measures undertaken in response to COVID-19, • Expenses for quarantining individuals. 2) $183,517.41 Emergency Paid Leave. The City set-up a separate pay code in our payroll system, "COVID 19 - Emergency Leave" that accounts for employees who were unable to work as a result of Minnesota's Stay At Home Directive to mitigate the spread of the virus. As eligible under the CFR FAQ dated 7/8/2020. May Fund payments be used to cover increased administrative leave costs of public employees who could not telework in the event of a stay at home order or a case of COVID-I9 in the workplace? The statute requires that payments be used only to cover costs that were not accounted for in the budget most recently approved as of March 27, 2020. As stated in the Guidance, a cost meets this .requirement if either (a) the cost cannot lawfully be funded using a line item, allotment, or allocation within that budget or (b) the cost is for a substantially different use from any expected use of funds in such a line item, allotment, or allocation. If the cost of an employee was allocated to administrative leave to a greater extent than was expected, the cost of such administrative leave may be covered using payments from the Fund. COMMUNITY PRIDE SINCE 1857 City of Shakopee 485 Gorman St, Shakopee MN 5.5379 Phone: 952-233-9300 Fax: 952-233-3801 www.ShakopeeMN.goy Page 144 of 527 3> $1.225.3O1.1OPolice — Public Safety Payroll Expenditures $984,733.37 Fire — Public Safety Payroll Expenditures Police Chief/Captains/Sergeants/Patrol officer time (excluding administrative support included inPersonnel Substantially Different S8Ction). Includes hours worked from m ��oroh 301x to N1ny 24 where modified staffing schedules were utilized by police officers/sergeants in response to COV|[)-19 and an allocation of 1 1Yf of hours worked from March 1st to October 31st outside the modified schedule timehanne. COV|D'18 resulted in e significant change in activities including, but not limited to; reduced community pO|iCing, mental health coUa orcalls where mental health is the underlying Contributor' domestic disturbances, firework complaints and order protection and domestic abuse no contact order violations. P8tnD| implemented a number of changes to pn]oeaeeS to ensure social distancing and enhanced sanitation protocols. (Such as responding to rnedioa|oand vehicle n8|88SeS). The fire department as a result of COVI D-1 9 has had to take enhanced sanitation and social distancing measures to provide the ability to respond to emergency calls. Four on -duty firefighters were added to the station Monday — Friday 3pm to 7am. On Saturday and Sunday vvenow have four firefighters for 24hours each day. The changes were necessary so that not all 45 firefighters showed up at the station at the same time when responding to a call and separating firefighters to prevent them being in the same place otthe same time. As eligible under the CFR FAQ dated 9/21/2020. 83..4ccoroV»g to 7ieesury's F4Qs for administrative convenience, a State can presume that all payroll costs for public health and public safety employees are payments for services substantially dedicated to mitigating orresponding to the CON0'19public health emergency and, thus, can be covered by CRF. Will Treasury 018 or the pRAC ever question the *pplicabfflty of this presumption /n the audit context? If so, under what circumstances? During its reviews and audits, Treasury 0G will allow the use of the administrative accommodation made in accordance Treasury's FA[lo. See responses to related questions OS'7O'and 71 COMMUNITY PRIDE SINCE 7857 City of Shakopee 1485 Gorrnan St., Shakopee MN 55379 1 Phone: 952-233-.9300 1 Fax: 952-233-3801 |ww,^s»akop,ewwuov Page 145 of 527 7D.7owhat level pydocumentation will mgovernment beheld to support the reimbursement ufpublic health and safety payroll that was ,p/azun,ed^uoby substantially dedicated to mitigating the emergency? The recipient ofCRFpayments must maintain and make available toTreasury O|G upon request' all documents and financial records sufficient to establish compliance with subsection 801(d) of the Social Security Act' an amended (42 U.S.C. 801(d)>. Documents/records include payroll records for the covered period March 1 through December 30' 2020. Records include, but are not limited tn (1} general and subsidiary ledgers used to account for the receipt ofCRFpayments and subsequent disbursements; and (2) payroll, time, and human resource records to support costs incurred for payroll expenses. Please refer tothe Treasury O|G memorandum, CoronaviruyRelief Fund Reporting and Record Retention Requirements (0G'2O'O21; July 2' 2020). These document requirements apply to supporting payroll reimbursement amounts using CRF proceeds and not to support the presumption that public health and safety payroll insubstantially dedicated to mitigating the emergency. a Will!�_qovemmenthave to demons trotelsubs tan da te that opublic health or Public safety employee's function/duties were in fact substantially dedicated to m;tigating the emergency? No, the 8ovennmentvviU not have to demonstrate/nubatantiata that a public health nrpublic safety employee's function/duties vvw,esubstantially dedicated to mitigating the emergency but must maintain p,cn,dn and documentation supporting payroll amounts reimbursed using CRFproceeds. As indicated inTreasury's Guidance, as an administrative eccommodation, governments may presume that public health and public safety employees meet the substantially dedicated test, unless the chief executive (or COMMUNITY PRIDE SINCE l857 Page 146 of 527 equivalent) of The relevant government determines that specific circumstances indicate wthe/moo Treasury's FAUoadd that entire payroll cost of on employee whose tirnoioSubstantially dedicated to mitigating or responding zothe C0V|D'l9pubUchealth omurgmncyiseligible, provided that Such payroll costs are incurred by December 30' 2020 b For payroll that was accounted for in the FY20Dbudget but was them ^presumed^mbe substantially dedicated *mitigating the emergency, will the government have ^ndemonstrate/substantiate that apublic health o, public safety employee's function was substantially different use? No, the government will not have nn denvonczrnze/uubo nndenethat a budgeted public health or public safety employee's function was a nubntnnda||y different use, As stated inTeasury's Guidance, vvithinzhe category ofSubstantially different uses, Treasury has ino|udod payroll and benefits expenses fwr pub|icsefozy' public health, health ca/e, human services, and similar employees whoseoervioes are Substantially dedicated to mitigating o/ responding ,o the COV|D19 public health enl*,genoy. The Treasury 0|G does re(lviroThe government tm meinreio budgetary records to Support the fiscal years 2818 and 2020 budgers 71.bthe government required mperform any analysis mmaintain documentation of the "substantially denicated~oonolusionhvpoynoll expenses o/public safety, public health, health care, and human service employees? No, The government is not required to perform an analysis or maintain dncumornezion ofthe substantially dedicated cono|uoiontor payroll expenses of Public safety, public health, health care, and humen service employees. As indicated in Treasury's Guidance, an on administrative accommodation, governments may presume that public hoe|zh and public safety employees meet the substantially dedicated test, unless the chief executive (oroquiva|onz) of the relevant government determines that specific circumuzanceuindicate otherwise Please refer toresponse toquestion 09 4) $358,708.68 — Personnel Diverted to a Substantially Different Use. Each of the hd|ovvng positions and their job duties have been substantially different than the job duties and tasks contemplated within the 2020 budget and have been significantly altered from what was intended otadoption ofthe 2O2Obudget. a. City Administrator i Response coordination 1i C[yV|C-1Q strategic planning iii. Assisting City Council inresponse iv. CDV|C-19 policy development v. Communication to staff and public vi. Responding tOemployee and citizen concerns vii. Review of city-wide C{}V|D-19 planning and actions COMMUNITY PRIDE SINCE l857 Page 147 of 527 viii Advocacy for City COV|C-1Sfunding etstate and federal level ix. Coordination ofC()V|C-1Sefforts with other cities b. Assistant City Administrator i. COV|D-19Policy Development ii. Service/process adjustments related to C[)V|[)-19 iii. Responding tocitizen/employee concerns related ioCOV|[)'1S o. Finance Director i. Response coordination ii. Managing and accounting for C[)V|O-1Qexpenses (including attend ing/padioipotingindiscussions, documenting and reporting CARES Act Relief Funda). iii. Preparing/Presenting C{)V|D-18financial impacts toCity Council. d. Accounting Supervisor i. Developing procedures related totracking C(]V|D-1Sexpenses and time. ii. Managing and accounting for COV|[}-1Qexpenses (including attend i ng/pa rtici pati ng in discussions, documenting and reporting CARES Act Relief Funds). o. AdnninistrativeASuietant/A000unting Clerk i. Processing recreation refunds related LoCOV|[)-1Q f Director OfHuman Resources i. C{)V|D-19Policy Development 1. Continuity of Operations Plan 2. Preparedness Plan 3. FFCRAPaid Sick Leave and FMLA ii. Communication toStaff 1. FFCRAleave options 2. New pay codes 3. Changes tointerview process iii. Responding toEmployee Concerns 1. CDV|[}1Qquestions and pay issues 2. Safety planning with new requirements for staff 3. Processing unemployment related toC0V|O'10 g. Human Resource Specialists i. COV|O1SVVebin8rS ii. Processing COV|O-19hours iii. Creating C(]V|[}-19pay codes iv. Recruiting process changes h, Director ofPlanning and Development i. Business Hardship and Small Business Assistance Program i. IT Director i. Response coordination —PCand VPNconnectivity ii. Equipment coordination and purchasing iii. Security configuration and response iv. Assisting City Council inresponse and meetings COK4KAUN[FYPRIDE S|NCEl857 Page 148 of 527 v. Communication tostaff i IT Specialists i Responding toemployee concerns ii Computer setup and deployment iii. Updating VPNsecurity/Security meetings |v. Supporting teleconferencing and video confer8noing k. Public Works Director/Engineering Staff i. Response coordination ii Assisting administration inresponse iii, Public Works C0V|D-13policy development iv. Communication to staff and public v. Responding toemployee and citizen concerns vi. Prepgrotion/000rdination for staff working remotely vii Creation of online public bid opening process |. Public Works Administrative Assistants i. Ordering and tracking C[)V|[)-1Qsupplies purchases ii. Emergency contact list iii. Creating and printing communication m8i8ri3|S iv. Responding toquestions v. Set-up oftechnology alternatives m. Public Works Guperintendent/GupervisOrS/FOrenn8n/Operato/S i. PVVessential work schedule ii. PVVwork plan iii. Department procedures iv. Meetings/Crew meetings v. Communication to staff vi. Responding toemployee and citizen concerns vii Voting shields viii. Truck assignment ix. Construction of cleaning stations x. Continuity ofoperations plan xi Staff training xii Raaearch/infonnotiongothehng xiii Downtown signs and road closures xiv. Ordering sanitizing supplies/vendor coordination n. City Clerk i Managing elections impacted bvthe public health emergency including acquisition OfPPE and coordinating with County Onabsentee balloting due topublic health emergency o. Parks & Recreation Director i Facilities: closing/reopening; cleaning/sanitizing; signage/equipment ii C{}V|[}impact avv8nen8aa/educaton/000rdin8tiOn:vvebin8rS.online training, reading COMMUNITY PRIDE SINCE l857 Page 149 of 527 P. q. iv. Staffing: policies; furloughs; communication; new policies/procedures training v. Public response: ensuring responses comply with current guidance/orders Recreation Gupen/iaora/CoordinotorAAdnniniatrativeAeeiSt3nt i. CDV|D-19 policy development —including discussion with staff and outside agencies ii. Communication to staff and public iii. Response coordination — including discussion with other departments and outside organizations iv. Procedure development (aquatiCS. community center' reservation nystem, bank deposits) v. Avvnoeneoe-innpact'training'educatinn Building Maintenance i. Meetings ii Signoge iii Building preparation iv. Additional cleaning and disinfecting v. Training Po|iceAdrninietnaUonURecorde i. Response coordination ii Increase ingun permits iii. Communication tostaff and public iv. Responding toemployee and citizen concerns As eligible under the CFR FAQ dated 7/8/2020. The Guidance slates that the Fund may support o"broad range ofuses ~includingpa�yroll expensesfor several classes ofemployees `rhmcservices are ",5051anfial�j- dedicated tomifigaring or responding to thvCOVW-J9yxblic health emergency. , What memm,examples of/jpmofcovered enip/momy The Guidance provides examples of broad classes of employees whosie payroll expenses would be eligible ezpeosesunder the Fund. These classes of eup\oyeuhicbude public safety. public health, health care. boomose/viceo. and similar employees whose services are oiibstaiitially dedicated to lilitialtirig or zespoudivarotbeCDVID'l9public lie lrbcouergeucy. PoyroUoix\heoefircustsmsocimcd,�7idiytih}ic employees who could have been todmughedcootherwise laid off but who were instead zeyoiposedtn perform previou-sly unbudgeted functions substantially dedicated to mitipting or responding to the C0\/DD'l9public health emergency are also covered. Other eligible expenditures buchudepayroll uud heoefi1costs nf educational support staff orfaculty responsible for developing online lemob12capabilities necessary /ocontinue educational instruction iuresponse mC0\ED'l9*ebeUschool closures. Please see the Guidance for ndiscussion ufwhat iomeant byouexpense that zposnot accounted for iuthe budget most recently ipproved as of March 27. 2020 COMMUNITY PRIDE SINCE l857 City of Shakopee 1485 Gorman St., Shakopee MN 55379 1 Plione: 952-233-9300 | Fax: 952-233-3801 |=*w.shakoneemmgvv Page 150 of 527 The Guidance says that a cost was not accounted for in the most recently approved budget if the cost is for a substantially different use from any expected use offends in such a line item, allotment, or allocation. What would qualify as a "substantially different use" for purpo.ses of the Fund eligibility? Costs incurred for a "substantially different use" include, but are not necessarily limited to, costs of personnel and services that were budgeted for in the most recently approved budget but which, due entirely to the COVID-19 public health emergency, have been diverted to substantially different functions. This would include, for example, the costs of redeploying corrections facility staff to enable compliance with COVID-19 public health precautions through work such as enhanced sanitation or enforcing social distancing measures; the costs of redeploying police to support management and enforcement of stay-at-home orders; or the costs of diverting educational support staff or faculty to develop online learning capabilities, such as through providing information teclniology support that is not part of the staff or faculty's ordinary responsibilities. Note that a public function does not become a "substantially different use" merely because it is provided from a different location or through a different manner. For example, although developing online instruction capabilities may be a substantially different use of funds, online instruction itself is not a substantially different use of public funds than classroom instruction. 5) $106,491.95 Technology Expenses. Technology expenses incurred to provide employees the ability to work from home, electronic public meetings and teleconferencing. Laptops, not scheduled on original replacement list, were purchased to allow the agility to move employees to work remotely. Conference room technology upgrades were necessary to facilitate distance learning, teleconferencing and remote training. Additional computer/network security was added as these additional capabilities opened up vulnerabilities in our environment that we have proactively addressed. As eligible in accordance with the Federal CRF Guidance dated June 20, 2020. 4. Expenses of action,s to facilitate compliance with COVID-19-rela ed public health measures, suc as: • Expenses for food delivery to residents, including, for example, senior citizens and other vulnerable populations, to enable compliance with COVID-19 public. health precautions. • Expenses to facilitate distance learning, including technological improvements, in connection with school closings to enable compliance with COVID-19 precautions. • Expenses to improve telework capabilities for public employees to enable compliance with COVID-19 public health precautionsl 6) $19,425.00 Safe Care Campaign - public health communication effort with St. Francis Medical Center. As eligible in accordance with the Federal CRF Guidance dated June 30, 2020. COMMUNITY PRIDE SINCE 1857 City of Shakopee 485 Gorman St., Shakopee MN 55379 Phone: 952-233-9300 Fax: 952-233-3801 www.ShakopeeMN.gov Page 151 of 527 Public health expenses such as: • Expenses for conununication and enforcement by State, territorial, local, and Tribal governments of public health orders related. to COVID-19. • Expenses for acquisition and distribution of medical and protective supplies, including sanitizing products and personal protective equipment, for medical personnel, police officers, social workers, child protection services, and child welfare officers, direct service providers for older adults and individuals with disabilities in community settings, and other public health or safety workers in connection with the COVID-19 public health emergency. • Expenses for disinfection of public areas and other facilities, e.g., nursing homes, in response to the COVID-19 public health emergency. • Expenses for technical assistance to local authorities or other entities on mitigation of COVID-19-related threats to public health and safety. • Expenses for public safety measures undertaken in response to COVID-19. • Expenses for quarantining individuals, 7) $139,056.42 Small Business Assistance Grants. As eligible under the CFR FAQ dated 7/8/2020. The Guidance provides that eligible expenditures Imo' include expenditures related to the provision of rants to small businesses to reimburse the casts of business interruption caused by required closures. What is meant by a "Small business," and is. the Guidance intended to refer only to expenditures to cover administrative expenses of .such a grant program? Governments have discretion to determine what payments are necessary, A program that is aimed at assisting small businesses with the costs of business interruption caused by required closures should be tailored to assist those businesses in need of such assistance. The amount of a grant to a small business to reinnburse the costs of business interruption caused by required closures would also be an eligible expendimre under section 601(d) of the Social Security Act, as outlined in the Ciuidance. The Guidance provides that expenses associated with the provision of 9C01101llie ,support in connection with the public health emergency, .such as expenditures related to the provision of grants to .small businesses to reimburse the costs of business interruption caused by required closures, would constitute eligible expenditures of Fund payments. Would .such expenditures be eligible in the absence of a stay-at-home or(Ier?' Fund payments may be used for economic support in the absence of a stay-at-home order if such expenditures are determined by the government to be necessary. This may include, for example, a grant program to benefit small businesses that close voluntarily to promote social distancing measures or that: are affected by decreased customer demand as a result of the COVID-19 public health emergency. 8) $10,000.00 - City of Shakopee contribution to broadband deployment in response to COVID-19. As eligible under the CFR FAQ dated 7/8/2020. May recipients use Fund payments to expand rural broadband capacity to assist with distal, 'e learning and telework? Such expenditures would only be permissible if they are necessary for the public health emergency. The cost of projects that would not be expected to increase capacity to a significant extent until the need for distance learning and telework have passed clue to this public health emergency would not be necessary due to the public health emergency and thus would not be eligible uses of Fund payments. COMMUNITY PRIDE SINCE '1857 City of Shakopee 1485 Gorman St., Shakopee MN 55379 Phone: 952-233-9300 I Fax 952-233-38011 www.ShakopeeMN.gov Page 152 of 527 Additional Qualifying Expenses Not Reported The following is a list of additional expenses qualifying for CARES Act funding that were not included with the state reports completed by the City of Shakopee. These expenditures were above the $3.1 million CARES Act funding allocation received by the city. • $32,999.00 — Ice Arena facility modifications. Installation of sliding door to Rink 2 access to eliminate high volume touch point. Expenditures occurred after the final report submittal, but within the eligible timeframe. • $57,190.69 — Conference room audio/visual for to improve teleworking capabilities and facilitate distance learning and remote training. Expenditures occurred after the final report submittal, but within the eligible timeframe. • $32,877.96 - Unemployment costs incurred by the City. As eligible under the CFR FAQ dated 7/8/2020. Are recipients permitted to use Fund payments to pay for unemployment insurance costs incurred by the recipient as an employer? Yes. Fund payments may be used for unemployment insurance costs incurred by the recipient as an employer (for example. as a reimbursing employer) related to the COVID-19 public health emergency if such costs will not be reimbursed by the federal government pursuant to the CARES Act or otherwise. • $2,958,460.42 — Police public safety expenses that were not part of the allocation. This includes Police Chief/Captains/Sergeants/Patrol officer hours worked through (remaining 89% of hours worked outside change in staffing schedules from March 1 to October 31. • $21,197.10— Equipment breakdown as a result facility shutdown related to COVID-19. As eligible in accordance with the Federal CRF Guidance dated June 20, 2020. Necessary expenditures incurred due to the public health emergency The requirement that expenditures be incurred "due to" the public health emergency means that expenditures must be used for actions taken to respond to the public health emergency. These may include expenditures incurred to allow the State. territorial, local, or Tribal government to respond directly to the emergency, such as by addressing medical or public health ueecls, as well as expenditures incurred to respond to second -order effects of the emergency, such as by providing economic support to those suffering from employment or business interruptions due to COVID-19-related business. closures. Revenue Impact Not Eligible The City experienced a significant loss of revenue as a result of the COVID-19 pandemic, however CARES Act funding is not allowed to be used to replace lost revenue. The most significant impact to the City was in parks and recreations, including Community Center, Ice Arena, SandVenture outdoor pool, and recreational programming. Through October 31, 2020 park and recreational revenues were down $848,130 year-to-date from 2019. COMMUNITY PRIDE SINCE 1857 City of Shakopee 1 485 Gorman St., Shakopee MN 55379 I Phone:952-233-9300 Fax 952-23 3-38001 I www. hakopeeMN.g<:w Page 153 of 527 Page 154 of 527 0 0 0 0 0 0 0 0 3 a ='E - - 'o d 3 o v Q 3 `C 2: i is 3 E o ro > o 3 2 v E Q n -E E _ Page 155 of 527 I I I I I I I I I I I I I I I I I I I Page 156 of 527 Page 157 of 527 8.B.1. Shakopee City Council November 17, 2020 FROM: Nate Reinhardt, Finance Director TO: Mayor & City Council Members Subject: Shakopee Fire Department Relief Association Bylaw Amendment Including a Pension Benefit Increase Request Policy/Action Requested: Adopt Resolution No. 2020-136, approving the amendment of the Shakopee Fire Department Relief Association bylaws including a pension benefit increase. Recommendation: Approval Discussion: The Shakopee Fire Department Relief Association (SFDRA) approved an amendment to the Association's bylaws at their member meeting on October 26, 2020. In order for the bylaw amendment to become effective, it needs to be approved by the City Council. The bylaw amendment becomes effective upon City Council approval with the pension benefit increase effective November 30, 2020. Appendix A of the attached bylaws includes a summary of the changes and also a history of bylaw amendments. The yellow highlighted areas of the bylaws are the areas that are changing This year's changes include: 1) Edited language to align with the state auditor's office recommended language. 2) Request for a change in the pension benefit level. In 2017, the council adopted a guideline for approving benefit increases for the SFDRA. The goal of the guideline is to ensure the SFDRA assets are sufficiently funded compared to the liabilities before requesting a pension benefit from the council. This guideline helps Page 158 of 527 ensure that no additional city contribution is required to fund the pension benefit increase request. The SFDRA pension has been above 100 percent since 2013 and the city has not contributed any additional funds since 2014. The council approved a pension benefit level increase of 4 percent ($325 per year of service) effective August 1, 2019. As of December 31, 2019 the SFDRA had a 132.8% Funding Coverage Percentage (FCP), which would allow for an increase of 6% or $525 per year of service. The SFDRA acknowledges that despite the guidelines, the COVID-19 pandemic has brought economic uncertainty and is requesting a smaller increase of 3% or $250 per year or service. Below is a recap of the pension benefit guideline. The recommended FCP and corresponding per year of service pension benefit percentage increases are as follows: 1. FCP less than 112% - no increase 2. FCP 112% or greater - 3% increase 3. FCP 117% or greater - 4% increase 4. FCP 122% or greater - 5% increase 5. FCP 127% or greater - 6% increase The guideline also recommends further stipulations including: • The actual dollar amount increase would be rounded to the nearest twenty -five -dollar increment. • As a further protection and control, it is recommended that there should be no increases in the pension benefit for one year after the last mandatory city contribution. This provides a buffer and additional safeguard for the volatility that may occur when large market corrections occur. • All spreadsheets and financial models created by SFDRA Board members, and investment professional should be regularly updated with current information and reviewed at the annual pension benefit discussion in April. • This guideline may be amended by future councils at their discretion. Even though the guideline has protection built into it to safeguard against the city needing to make mandatory contributions. These safeguards are not a 100 percent guarantee. A large correction in the financial markets could bring the FCP below 100 percent and subsequently require a mandatory city contribution. Page 159 of 527 Budget Impact: The requested 2020 pension benefit increase is not expected to have any budget impact on the General Fund. There is always the possibility of a large market correction that could require future statutory contributions. The guideline would then eliminate future pension benefit increases until the pension fund is 112 percent funded for one year. ATTACHMENTS: o Resolution 2020-136 - SHDRA Bylaws & Pension Increase o SFDRA Bylaws Page 160 of 527 RESOLUTION NO. R2020-136 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNNESOTA APPROVING AN AMENDMENT TO THE SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION BYLAWS INCLUDING A PENSION BENEFIT INCREASE WHEREAS, the City of Shakopee (City) and the Shakopee Fire Department (SFD) strive to provide excellent facilities and equipment while also compensating SFD Firefighters through an hourly rate and through payment of a pension benefit for each year of service; and WHEREAS, the pension benefit is funded by the Shakopee Firefighters Relief Association (SFDRA), which operates independently of the SFD and is guided by its own bylaws; and WHEREAS, the SFDRA membership approved at its October 26, 2020 membership meeting an amendment to its current bylaws including a pension benefit increase; and WHEREAS, in July 2017, the City Council adopted a guideline for approving pension benefit increases for the SFDRA. The goal of the guideline is to ensure the SFDRA assets are sufficiently funded compared to the liabilities before requesting a pension benefit from the City Council; and WHEREAS, the SFDRA pension has been 100 percent funded since 2013 and the City has not contributed any additional funds since 2014; and WHEREAS, based on the December 31, 2019 Funding Coverage Percentage of 132.8 percent, the SFDRA is requesting an increase of 3 percent or $250 per year of service, rounded down to the nearest twenty -five -dollar increment, bringing the total yearly pension benefit to $9,000; and WHEREAS, the SFDRA bylaw amendment is effective November 17, 2020 with the pension benefit increase becomes effective November 30, 2020. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, hereby approves the bylaw amendment for the Shakopee Fire Department Relief Association including a pension benefit increase of 3 percent or $250 for a total yearly pension benefit of $9,000, which is within with the pension benefit guideline approved by the City Council on July 18, 2017. Adopted in the regular session of the City Council of the City of Shakopee, Minnesota held this 17th day of November 2020. 1 Page 161 of 527 ATTEST: City Clerk Mayor of the City of Shakopee 2 Page 162 of 527 RESTATED BYLAWS OF SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION The Bylaws of the Relief Association are hereby amended in their entirety and restated effective as of November 17, 2020 ARTICLE I NAMES As provided in the Articles of Incorporation, the name of this organization shall be the Shakopee Fire Department Relief Association (the "Association"). The Shakopee Fire Department Relief Association is exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. Contributions to the Association are tax deductible under section 170 of the Code. ARTICLE II DEFINITIONS General Definitions Whenever appropriate, words used herein in the singular shall include the plural, the plural may be read as the singular, and the masculine shall include the feminine. The following words and phrases when used herein shall have the following meanings except as otherwise required by the context in which they are used: "Active Member" is a member of the Association who is eligible for benefits and is currently meeting the minimum firefighter and service standards of the Shakopee Fire Department or the Fire Chief. As of July 1, 2006 Active Members must be Volunteer Firefighters as defined in Appendix B Section 2.1.bb of the Plan attached hereto. "Board of Trustees" or "Board" shall mean the Board of Trustees of the Relief Association, and shall perform the functions and assume the same duties as a Board of Directors under Minnesota Statutes, Chapter 317A. "Deferred Member" is a member of the Association who has retired or been terminated from the Fire Department but has not taken a distribution of benefits. "Fire Department" is the Fire Department serving the Municipality. Bylaws V2020-1 1 Page 163 of 527 "General Fund" shall mean the fund established pursuant to Minnesota Statutes, Section 424A.06 that holds the funds received from dues, fines, initiation fees, entertainment revenues and any money or property donated, given, granted or devised by any person, for unspecified uses. "Material Financial Interest" is a financial interest or expectation of any kind on the part of a Board member or Relative, which is substantial enough to reasonably affect the judgment of the Trustee who has a conflict of interest. The term "financial interest" includes any and all monetary expectations and exists when a Board member or Relative has rights (whether or not a Deferred Member or beneficiary) to be paid compensation, retiree benefits, or to have their expenses reimbursed or obligations or other liabilities repaid, etc. (See Article IX Fiduciary Responsibility.) "Municipality" is the City of Shakopee. "Municipal Trustees," formerly known as `ex -officious,' are members of the Board of Trustees designated solely by the Municipality and shall include the two appointed or elected officials and the fire chief, as further defined in Section 5.1 herein. "Relative" is a member of one's family and includes spouses, parents, children, siblings, in- laws, aunts, uncles, first cousins, step-parents, step -children, and may include other family members such as common-law partners or long-time companions, of a Trustee who has a conflict of interest. (See Article IX Fiduciary Responsibility.) "Special Fund" shall mean the fund as defined in Section 2.1 of the Plan attached hereto. "Supermajority" is required when there is a conflict of interest on an item to be voted on by the Board of Trustees because one or more Trustees have a Material Financial Interest. A Supermajority is the majority of those Trustees after subtracting the Trustee(s) who has a conflict of interest (e.g., Nine (9) Trustees less two (2) with a conflict = Seven (7). Supermajority would require four (4) Trustees to vote in favor to pass the motion). (See Article IX Fiduciary Responsibility.) ARTICLE III PURPOSE As provided in the Articles of Incorporation, the purpose of the Association is to provide retirement relief and other benefits to members and their dependents. For purposes of Chapter 424A of Minnesota Statutes, the Association is a governmental entity that receives and manages public funds to provide retirement and ancillary benefits for individuals providing the governmental services of firefighting and, if applicable, emergency response. The Association may also raise funds from private sources to furnish fire and emergency equipment for the Fire Department, and for other purposes deemed necessary and appropriate by the Association to the extent permitted by law. Benefits paid to members and their dependents shall be funded exclusively through governmental sources and, to the extent provided by State law, through restricted donations. Bylaws V2020-1 2 Page 164 of 527 ARTICLE IV MEMBERSHIP 4.1 Admission. All firefighters of the Fire Department are members of the Association and shall be eligible for benefits, except as otherwise stated in these bylaws. An application for membership shall be completed on the Membership Application and Beneficiary Designation form to become eligible for benefits in the Association. Upon approval of the member's application, such member shall accrue service credit for all active service while in probationary status. 4.2 Membership Duties. The Association does not require membership duties. 4.3 Dues. Annual member dues, if any, shall be determined in the annual meeting, and may be modified at any regular or special meeting of the membership. The members shall adopt written policies and procedures for the collection of dues, including penalties for the failure to timely pay dues. Penalties may include classifying members who are not current with their dues as ineligible to accrue active service credit during the period or periods while dues are outstanding. Penalties for failure to pay dues shall not include forfeiture of benefits that have accrued prior to such failure. Volunteer Firefighter's Benefit Association of Minnesota annual dues shall be paid for each member, paid or volunteer, from the special fund. 4.4 Member Voting Rights. Each Active Member shall be entitled to one (1) vote on any matter voted upon by the membership. Deferred Members are not entitled to vote. Voting by proxy/absentee ballot is permitted following the procedures set forth in Section 4.5. 4.5 Proxy/Absentee Ballot. Member Voting: If permitted by the Board prior to a meeting, voting members may cast votes by submitting an absentee ballot provided by the Board that is signed by the member and deposited in the ballot box set out by the Board. Submission of an absentee ballot shall constitute a proxy to the officer of the Association designated and authorized on the ballot who is bound to cast the member's vote in accord with the member's ballot choices. The member may withdraw his/her proxy/absentee ballot by attending a meeting and voting in person. Use of proxies/absentee ballots may only be used on items listed on the ballot and may not be used when trustees and/or officers are elected from the floor during the meeting. Counting Ballots: If ballots were used because there were more than two candidates for any Trustee position up for election as indicated under Section 7.2, an officer of the Association who is not standing for election shall count the ballots as follows: All first choices are counted, and if no candidate wins a majority of first choices, then the last place candidate is eliminated. Ballots of voters who ranked the eliminated candidate first are redistributed to their next choice candidates, as indicated on each voter's ballot. Last place candidates are successively eliminated and ballots are redistributed to next choices until one candidate remains or a candidate gains a majority of votes. Bylaws V2020-1 3 Page 165 of 527 In case of a tie resulting from the above procedure, the candidates receiving the two highest number of votes shall be placed into new balloting to be affected at the meeting. The previously submitted proxy/absentee ballots shall be recounted using the above procedures for the two candidates who have tied. Simultaneously, members present at the meeting will recast their vote for the two candidates who have tied. Additional balloting including the proxy/absentee ballots for said office shall continue until one candidate shall receive a majority of votes cast on a reballot and he shall be elected to said office. 4.6 Separation. For records retention and administration of the Association, the Board may request that a Deferred Member complete and submit a Membership Separation Form. 4.7 Member Recognition. The Association may continue to honor members whose status has changed between volunteer/paid on -call and full- or part-time employee of the same Fire Department. The members shall adopt written policies and procedures, including any eligibility or types of recognition. 4.8 Termination. Any member who is terminated by the Fire Department or Municipality shall cease accruing benefits under the Association as of the date of termination. ARTICLE V BOARD OF TRUSTEES 5.1 Composition. The Board of Trustees shall consist of nine (9) members. Six (6) trustees shall be elected from the active members with at least one year of service in the relief association. There shall be three (3) officials drawn from the Municipality. The three (3) Municipal Trustees must be the Mayor, the Finance Director of the Municipality, and the chief of the municipal fire department. The Municipal Trustees must be designated annually by the City Council of the Municipality. 5.2 Duties. The Board of Trustees shall perform the functions and assume the same duties as a Board of Directors under Minnesota Statutes, Chapter 317A. In addition, the Board of Trustees shall: (a) Have exclusive control and management of all funds received by the Treasurer pursuant to the statutes of the State of Minnesota and all moneys or property donated, given, granted or devised for the benefit of the Association. (b) Examine the books, papers, funds, securities and property in the custody of the Treasurer, and general accounts, funds and securities, and property of the Association. (c) Examine and approve the validity of all claims prior to payment by the Treasurer. Bylaws V2020-1 4 Page 166 of 527 (d) Provide the forms on which members may submit claims to the Board of Trustees for their approval. (e) On an annual basis or more frequently as may be required to determine eligibility for benefits, confirm minimum firefighter and service standards pursuant to the Volunteer Firefighter definition in Section 2.1 of the Plan attached hereto. (f) Assume such additional duties as may be described in Article IX herein and in Association policies and procedures or required by state law including the establishment of any committee deemed necessary or appropriate. ARTICLE VI OFFICERS 6.1 Number. The number of officers of the Association and their duties shall be as set forth below. 6.2 President. It shall be the duty of the President of the Association to: (a) Have general active management of the business of the corporation; (b) When present, preside at meetings of the Board and of the members; (c) See that orders and resolutions of the Board are carried into effect; (d) Sign and deliver in the name of the corporation bonds, contracts, or other instruments pertaining to the business of the corporation, except in cases in which the authority to sign and deliver is required by law to be exercised by another person or is expressly delegated by the articles or bylaws or by the Board to another officer or agent of the corporation. (e) Maintain records of and, when necessary, certify proceedings of the Board and the members; and (f) Perform other duties prescribed by the Board. 6.3 Pro Tem Officers. In the absence of the President and Vice President, if applicable, the Board of Trustees shall appoint an interim President from the existing Officers and/or Trustees other than the Municipal Trustees, who shall perform the duties applicable to the office. 6.4 Vice President. It shall be the duty of the Vice President to perform the duties of the President in the President's absence. 6.5 Secretary. It shall be the duty of the Secretary of the Association Bylaws V2020-1 5 Page 167 of 527 (a) Keep a record showing the correct addresses of all members and request the names of their beneficiaries. (b) Keep or cause to be kept an accurate record of all meetings of the Association and of all meetings of the Board of Trustees. (c) Conduct and direct the investigation of all claims. (d) Keep a record of all monies received and paid out by the Treasurer. (e) Provide access to the Association's Articles, Bylaws, minutes, and financial statement on the last annual accounting period to all members or all Board of Trustees (including the Municipal Trustees), for any proper purposes they may have, in accord with Minnesota Statutes, Section 317A.461. 6.6 Treasurer. It shall be the duty of the Treasurer of the Association to: (a) Receive and receipt all monies due the Association from members and other sources and to keep accurate accounts and records of all the money so received. (b) Have custody of all monies and securities belonging to the Association. (c) Furnish a surety bond in favor of the Association for the faithful performance of all duties involving the Association and for the safekeeping of, or accounting for, all monies and securities that may come into its possession. The bond shall be in an amount equal to at least 10% of the assets up to a maximum of $500,000. (d) Pay all properly approved claims for benefits, and to pay all bills incurred in the way of necessary expenses in the conduct of the business of the Association and to keep accurate accounts and records of all the money so paid. 6.7 General Duties. (a) It shall be the duty of any two (2) officers of the Association to countersign all checks issued by the Association. (b) The officers shall annually prepare an annual financial report of the Association's receipts, disbursements, and balances in the Special and General Funds for the preceding calendar year on a form prescribed by the Office of the State Auditor. They shall transmit the report to the city clerk or clerk -treasurer of the Municipality for inspection, signature and transmission to the State Auditor pursuant to law. (c) Pursuant to the Volunteer Firefighter Relief Association Financing Guidelines Act of 1971, the officers of the Association shall, annually, determine the financial requirements of the Special Fund for the following year. The financial Bylaws V2020-1 6 Page 168 of 527 requirements of the relief association and the minimum municipal obligation must be included in the financial report or financial statement. 6.8 Compensation. Trustees of the Association identified in Appendix D may be paid a salary out of the Special Fund. The amount paid in salary is limited to the amount listed in Appendix D. Only after the amounts listed in Appendix D have been approved by the Membership may salaries be paid to non -Officer Trustees. For all Trustees, itemized expenses eligible for reimbursement are limited to those expenses incurred as a result of fulfilling responsibilities as administrators of the Special Fund. As sensation for services to the Asso annual meeting authorize payment of an aggregate salary expense payable from the Special Fu ARTICLE VII ELECTIONS 7.1 Trustee Terms. The Trustees shall be elected to staggered three-year terms. There will be two (2) Trustees, named Trustee 1 and Trustee 2, elected by the membership at the annual meeting of the Association, and begin their individual terms on May 1 following the meeting. Each appointed Municipal Trustee term is one (1) year or until the person's successor is qualified, whichever is later. The term of a Municipal Trustee shall terminate upon termination of the Trustee's position with the Municipality. An individual Trustee may serve an unlimited number of terms. 7.2 Voting on Trustees. Each of the positions on the Board of Trustees who are not the Municipal Trustees shall be voted on separately by the Active Members in attendance at the annual meeting. No nominations of slates of candidates or cumulative voting shall be allowed. All votes unless specified prior to the vote, shall be conducted by a voice vote. A simple majority of those present at the meeting is needed to elect. If a simple majority cannot be determined by voice vote, the officer in charge of the vote shall ask for a show of hands or for a secret ballot. A trustee who was elected by the membership may be removed with or without cause by a simple majority vote of the Active Members in any subsequent annual, regular or special meeting. If allowed by the Board of Trustees under Section 4.5, a proxy/absentee ballot may be used to perform "runoff voting" if there are more than two candidates for any Trustee position up for election and Active Members must rank candidates by order of preference. See Section 4.5 for counting ballots. 7.3 Officer Terms. The offices of President, Vice President, Secretary, and Treasurer shall be elected to three-year terms, and begin their individual terms May 1 following the meeting. Bylaws V2020-1 7 Page 169 of 527 The office of President shall be nominated and elected separately to a three-year staggered term every third year. The offices of Vice President and Secretary shall be nominated and elected separately to a three- year staggered term every third year. The office of Treasurer shall be nominated and elected separately to a three-year staggered term every third year. 7.4 Voting on Officers. Officers are elected by the Active Members each year at the annual meeting of the Association. Each position will be nominated and elected separately at this meeting. All votes unless specified prior to the vote, shall be conducted by a voice vote. A simple majority is needed for an officer to be elected. If a majority cannot be determined by voice vote, the officer in charge of the vote shall ask for a show of hands or for a secret ballot. Voting by proxy/absentee ballot will be allowed under Section 4.5. An officer may be removed with or without cause by a simple majority vote of the Active Members in any subsequent annual, regular or special meeting. No individual may hold more than one (1) officer position at one (1) time. 7.5 Officer and Trustee Vacancies. In the case of death, resignation or removal from office for any elected officer or Trustee of the Association, except a Municipal Trustee, the vacancy shall be filled by the Active Members at a special meeting to be duly called for the purpose of filling out this term. In the event an officer fails to retain his position as an elected Trustee, he must vacate his officer position pursuant to Minnesota Statutes, Chapter 424A Volunteer Firefighters' Retirement. ARTICLE VIII MEETINGS 8.1 Annual Meeting of the Members. The annual (regular) meeting of the members shall be held in April of each year. The place of the meeting shall be designated and may be changed from time to time by the Board of Trustees. 8.2 Regular Meetings of the Members. Other regular meetings of the members shall be held quarterly, on the fourth Monday during the months of January, April, July, and October. The place of the meeting shall be designated and may be changed from time to time by the Board of Trustees. The schedule of the regular meetings on file at primary offices is sufficient for notice unless time or location is changed. 8.3 Special Meetings of the Members. Special meetings of the members may be called at any time upon the written order of the President and one (1) other member of the Board of Trustees, or six (6) voting members of the Association. The place of the meeting shall be designated and may be changed from time to time by the Board of Trustees. Bylaws V2020-1 8 Page 170 of 527 8.4 Notice of Meetings of the Members. A notice of every annual and any special meetings of the members shall include the date, time, place and purpose of the meeting and be posted on the bulletin board of the Association, or if no bulletin board, on the door of its usual meeting room; and in accord with Minnesota Statutes, Section 317A.433 Sub 4, business at a special membership meeting must be limited to the stated purpose; and further in accord with Minnesota Statutes Section 317A.435, each voting member shall be provided at least five (5), but not more than sixty (60) days, before the meeting, (excluding the date of the meeting) with notice setting forth the date, time, place, and purpose of the meeting. 8.5 Member Quorum. Sixty (60) percent of the Active Members of the Association shall constitute a quorum for the transaction of business at their meetings. 8.6 Member Voting. Each Active Member present at the meeting shall be entitled to one (1) vote. All votes, unless specified prior to the vote, shall be conducted by a voice vote. If a majority cannot be determined by voice vote, the officer in charge of the vote shall ask for a show of hands or for a secret ballot. Voting by proxy/absentee ballot will be allowed under Section 4.5. A voting "majority" is majority of the quorum, not majority of the entire association membership. 8.7 Regular Meetings of the Board of Trustees. Meetings of the Board of Trustees shall be held one week prior to the regularly scheduled membership meeting in the months of January, April, July, and October. Meetings of the Board of Trustees shall be held at the Fire Station #1 unless noticed for another place within the City as designated by the Board. 8.8 Special Meetings of the Board of Trustees. Special meetings of the Board of Trustees may be called at any time upon the written order of the President and one (1) other member of the Board of Trustees. The meeting shall be held at the Fire Station #1 unless noticed for another place within the City as designated by the Board. 8.9 Notice of Meetings of the Board of Trustees. The association is governed by Minnesota Statutes, Section 13D.01 which requires that all meetings of the Association's Board of Trustees be open to the public with rare exceptions. All notices provided for in this Article shall comply with Minnesota Statutes, Section 13D.04 which requires at a minimum that: (a) a schedule of any regular meetings of the Board of Trustees be kept on file at the Association offices, and (b) for special meetings, a notice stating the date, time, place and purpose of the meeting be posted on the bulletin board of the Association, or if no bulletin board, on the door of its usual meeting room; and in accord with Minnesota Statutes, Section 317A.231, each Trustee shall be provided at least three (3), but not more than sixty (60) days, before the meeting, (excluding the date of the meeting) with notice setting forth the date, time, place, and purpose of the meeting. 8.10 Board Quorum. A majority of the Board of Trustees then in office shall constitute a quorum for the transaction of business at its meetings. Bylaws V2020-1 9 Page 171 of 527 8.11 Board Voting. Unless the Articles or Bylaws specify otherwise, an action of the Board shall be affected by a majority vote of the Trustees present and eligible to vote once a quorum has been achieved. The officer in charge of a vote shall ask for a show of hands but shall not allow for a secret ballot nor proxy, and each vote shall be recorded in a public journal. No action shall be considered once a quorum has been lost. 8.12 Electronic Meeting Prohibited. Any meeting of the Board of Trustees or the membership by solely electronic means (e.g., e-mail, simulchat or phone conference) that is not accessible to the public at a set meeting location is prohibited. 8.13 Order of Business. At any annual, regular and all special meetings, the order of business shall be as follows: (a) Call to order by the President (b) Roll call (verify quorum) (c) Secretary's Report (reading of previous minutes) (d) Treasurer's Report (e) Report of the Board (member meeting) (f) Report of other committees (Board or member meeting) (g) Election of Trustees and Officers, if applicable (annual member meeting) (h) Old Business (i) New Business (j) Adjournment ARTICLE IX FIDUCIARY RESPONSIBILITY 9.1 Board of Trustees. Each member of the Board of Directors, also acts as a trustee of the Special Fund. The Board of Directors therefore also acts as the Board of Trustees. The Board of Trustees is charged with administering retirement and ancillary benefits under the Special Fund, and the Trustees are fiduciaries subject to the standard of care set forth in Minnesota Statutes, Section 11A. 09 and Section 356A.04. This includes specifically assuming such additional duties as may be described in Association policies and procedures or required by state law, including: (a) adopting an investment policy; (b) providing written investment restrictions to brokers; (c) securing certificates of insurance; and (d) establishing a continuing education plan to keep abreast of their fiduciary responsibilities. 9.2 Prohibited Transactions. No fiduciary of the Association shall cause the Association to engage in a transaction if the fiduciary knows or should know that a transaction constitutes one (1) of the following direct or indirect transactions: Bylaws V2020-1 10 Page 172 of 527 (a) sale or exchange or leasing of any real estate between the Association and a Board member; (b) lending of money or other extension of credit between the Association and a Board member or member of the Association; (c) furnishing of goods, services, or facilities between the Association and a Board member; (d) transfer to a Board member, or use by or for the benefit of a Board member, of any assets of the Association. Transfer of assets does not mean the payment of Association benefits or administrative expenses permitted by law; or (e) sale, exchange, loan, or lease of any item of value between the Association and a fiduciary of the Association other than for a fair market value and because of an arm's-length transaction. 9.3 Fiduciary Responsibilities Apart from the Special Fund. Although the title "Trustee" is applied to members of the Board of Directors of the Association, the fiduciary standard that Directors are subject to is two -tiered as a matter of State law. With respect to the Association's Special Fund, Trustees are required to meet a standard of care that applies to fiduciaries under Minnesota Statutes, Section 11A. 09 and Section 356A.04, as described above. With respect to business and management decisions not including decisions related to the Special Fund, all Trustees are required to meet a standard of care that applies to nonprofit corporation Directors under Minnesota Statutes, Section 317A.251. These decisions include, but are not limited to, business decisions regarding fund-raising activities, and disposition of and management of the General Fund. Accordingly, in their decision -making and management, Trustees must discharge the duties of their position in good faith, in a manner the Director reasonably believes to be in the best interests of the Association, and with the care an ordinarily prudent person in a like position would exercise under similar circumstances. Directors are not, in accord with that same statutory section, considered "Trustees" with respect to the Association or with respect to property held or administered by the Association. 9.4 a conflict: Conflict of Interest Procedures. When a member(s) of the Board of Directors has (a) Each member of the Board of Directors, whether acting as a Director or as an Officer of the Association, has a duty to disclose to the Board (or to any committee of the Board) the material facts of any proposed transaction or action of the Association in which they or a Relative have a Material Financial Interest. (b) The disclosure required under (a) (above) must be made, to the extent possible, prior to any consideration of such proposed transaction or action by the Board of Directors or by any applicable committee of the Board of Directors. If a Board member does not recognize the existence of a conflict prior to the Board of Bylaws V2020-1 11 Page 173 of 527 Director's decision regarding the transaction, that person has a duty to disclose the material facts of the conflict as soon as the conflict is recognized. (c) The Board member having a conflict shall not participate in the deliberation or decision regarding the matter under consideration and shall leave the room during deliberations except when he has been invited by the Board or committee to participate, after consideration of the significance to the Association of the disclosed conflict. The Board of Directors or committee may also request that he provide the Association with any relevant information known to the Board member regarding the matter. (d) Any proposed transaction or action in which the Board of Directors has determined that a Director has a conflict of interest that is not "de minims" is to be approved by a majority of all the Board of Directors then -serving who would be entitled to vote and who are not interested Board members at a meeting at which a quorum is present (i.e., by a Supennajority of the entire Board of Directors not including a Board member(s) who has a conflict of interest), even though the non -conflicted directors may constitute less than a quorum). Deliberations by the Board of Directors regarding the conflict shall be documented in Board minutes no later than 60 days following the subject meeting. The votes of each Board member in support or in opposition to the transaction or action shall be noted. (e) All Board members are obligated to notify the Board of Directors if they believe another Board member has failed to disclose a conflict, and this procedure shall be followed by the Board of Directors in all such instances. ARTICLE X FUNDS 10.1 Funds. All money received by the Association shall be kept in two (2) separate funds, the General Fund and the Special Fund. Disbursements from the funds shall be in accordance with Minnesota Statutes and Rules and the Bylaws of the Association. 10.2 General Fund. The funds received by this Association from: dues, donations, fines, initiation fees, entertainment revenues and any moneys donated for unspecified uses shall be kept in the General Fund and may be disbursed upon a majority vote of the membership or of the Board of Trustees for any purpose reasonably suited to promote the welfare of the Association and its members. All expenses shall be paid out of the General Fund, except as specifically authorized to be disbursed from the Special Fund. These records shall be open for inspection by any member of the relief association at reasonable times and places. 10.3 Special Fund. All funds received by this Association from any tax sources, membership dues, except for dues payable as contributions to the General Fund, and other money that may be directly donated or transferred to said funds, shall be kept in a separate Bylaws V2020-1 12 Page 174 of 527 account on the books of the Treasurer known as the Special Fund and shall be disbursed only for the following purposes: (a) Payment of members' service pension benefits in accordance with these Bylaws, (b) Payment of ancillary benefits in accordance with these Bylaws, (c) Payment of fees, dues and assessments to the Minnesota State Fire Department Association and to the Minnesota Area Relief Association Coalition, (d) Payment of insurance premiums to the Volunteer Firefighters Benefit Association, or an insurance company licensed by the State of Minnesota offering casualty insurance, and (e) All administrative expenses authorized under Minnesota Statutes, Section 69.80. These records shall be public and open for inspection by any member of the relief association, any officer or employee of the state or municipality, or any member of the public, at reasonable times and places. 10.4 Deposits. All money belonging to this Association shall be deposited to the credit of the Association in such banks, trust companies, or other depositories as the Board of Trustees may designate. Board of Trustees shall make deposits in conformance with Minnesota Statutes, the Bylaws and the investment policy. ARTICLE XI APPENDICES INCORPORATED IN BYLAWS The following appendices attached hereto are expressly incorporated herein as a component of these Bylaws, with the same legal force and effect of Bylaws. Appendix A: Bylaw Amendment History Appendix B: Shakopee Fire Department Relief Association Defined Benefit Lump Sum Retirement Plan Appendix C: Benefit Levels Appendix D: Officer Compensation Levels Appendix E: Intentionally Left Blank Appendix F: Special Laws ARTICLE XII AMENDMENTS 12.1 Amendment of Articles of Incorporation by Members. Amendments to the Bylaws V2020-1 13 Page 175 of 527 Articles of Incorporation must be approved by a majority of the Board of Trustees and by a majority of the Active Members. The exception is changing the relief association's physical address; in that case, the Board of Trustees may amend the Articles of Incorporation without member approval. If an amendment is initiated by the Directors, proper notice of the proposed amendment must precede a meeting of the members at which the amendment will be considered and must include the substance of the proposed amendment. If an amendment is proposed, the members may demand a meeting of the Board of Trustees within 60 days for consideration of the proposed amendment if a regular meeting of the Board would not occur within 60 days. 12.2 Amendment of Articles of Incorporation by Board when Authorized by Members. When authorized by Active Members, the Articles of Incorporation may be amended by the Board of Trustees by the affirmative vote of a majority of the Trustees then in office, at a meeting for which notice of the meeting and the proposed amendment have been given. The members may prospectively revoke the authority of the Board to exercise the power of the members to amend the Articles, except for amending the relief association's physical address, which the Board can amend without member approval. Nothing in this Section shall be construed to permit the Board to adopt, amend, or repeal provisions in the Articles that would alter the rights of the membership. 12.3 Amendment of Bylaws by Board. The Bylaws of the Association may be amended by the Board at any regular or special meeting of the Board by a vote of the majority present and voting, provided that a quorum is present; and provided further that a notice of date, time, place, purpose of the meeting and proposed amendment be posted on the bulletin board of the Association, or if no bulletin board, on the door of its usual meeting room, and in accord with Minnesota Statutes, Section 317A.231, each Trustee has been provided at least three (3), but not more than sixty (60) days, before the meeting, (excluding the date of the meeting) with notice setting forth the date, time, place, purpose of the meeting and proposed amendment. Board Limitations of Bylaw Amendments. Nothing in this section shall be construed to permit the Board to adopt, amend or repeal provisions regarding: (a) Amending in any way the definition of "Active Service" set forth in the Plan attached hereto (b) Decreasing any benefit level set forth in the Plan attached hereto (c) Changing the deferred interest percentage set forth in the Plan attached hereto (d) Changing the vesting schedule set forth in the Plan attached hereto (e) Membership (Article IV) (f) Compensation (Section 6.8) (g) Elections (Article VII) Bylaws V2020-1 14 Page 176 of 527 (h) Member Quorum (Section 8.5) (i) Revise the number of Members required to amend the Bylaws (Section 12.4) (j) or limit the right of at least ten percent of the membership to propose a resolution for action by the members to adopt, amend, or repeal Bylaws that the Board has acted to adopt, amend or repeal pursuant to this section. 12.4 Amendment of Bylaws by Members. The Bylaws of the Association may be amended at any regular or special meeting by a vote of two-thirds of the Active Members present and voting, provided that a quorum is present; and provided further that notice of any proposed amendment(s) shall be given by posting or reading the same at any regular or special meeting not more than thirty-one (31) days preceding that upon which such amendment(s) are to be acted upon (excluding the date of the meeting). 12.5 Ratification of Amendments by Municipality. If the Association amends its bylaws to affect the amount of, the manner of payment of, or the conditions for qualification for service pensions or ancillary benefits or disbursements other than administrative expenses, it may be necessary to obtain ratification of the amendment by the Municipality as described in Section 8.1 of Appendix B. Bylaws V2020-1 15 Page 177 of 527 APPENDIX A SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION Bylaw Amendment History For a complete summary of the amendments and, if applicable, the Board's rationale and purpose for the change, refer to the Board of Trustee meeting minutes listed with the effective date of the applicable amendment listed hereunder. Effective Dates Meeting Minutes Summary of Change November 17, 2020 October 26, 2020 (Membership) NR (Board of Trustees) Bylaw changes: 6.8 Compensation, language edited to align with recommended language from the State Auditor's office. App. C added 2020 benefit level increase. Changed version from V2019-1 to V2020- 1. May 7, 2019 April 22, 2019 (Board of Trustees) April 22, 2019 (Membership) Bylaw changes: 8.2 Meetings changed to quarterly held on the fourth Monday. 8.7 Board meetings schedule changed to quarterly. App. C added 2019 benefit level increase. App. D added salary for Vice President and Trustee positions. Changed version from V2018-1 to V2019-1. May 1, 2018 April 16, 2018 (Board of Trustees) April 16, 2018 (Membership) February 26, 2018 (Board of Trustees) February 26, 2018 (Membership) Bylaw changes: spelled out Mayor and Finance Director as Board of Trustees 5.1, meetings changed to every other month 8.2, Board meetings schedule change 8.7. appendix b.2.1.g 30 day tracking, changed up to 5% to of 5% appendix b.4.3, added including deferred interest appendix b.4.5.b, added 2018 benefit level increase app. C, changed version from V2017-2 to V2018-1. July 18, 2017 April 20, 2015 (Membership) May 18, 2015 (Membership) May 15, 2017 (Membership) May 15, 2017 (Board of Trustees) June 19, 2017 (Membership) Bylaw changes: added 501(c)(3) exempt status, added 4.3 VFBA dues, amended 5.1 to read active members with at least one year of service, amended 7.1 to name Trustees 1 & 2, 7.4 removed "from among the elected Trustees" for voting on Officers, 8.1 deleted "or May", 8.2 changed missed meetings to following third Monday of the month. Amended appendix C&D for benefit and salary changes. November 12, 2014 (Document) November 12, 2014 (Board of Trustees) September 15, 2014 (Membership) Restatement of Bylaws and Appendices in their entirety, moving from version 2014-1 to version 2014-2. Only change is increase in Treasurer's Salary. Appendix A V2020-1 A-1 Page 178 of 527 August 1, 2014 (Document) August 1, 2014 (Benefit level; see Appendix C) July 21, 2014 (Board of Trustees) NR (Membership) Restatement of Bylaws and Appendices in their entirety, moving from version 6 of the MNFPC Bylaw SolutionTM to version 2014 (v7). March 26, 2012 (Document) August 31, 2005 (Benefit level; see Appendix C) March 26, 2012 (Board of Trustees) NR (Membership) See Appendix C for Municipality minutes Restatement of Bylaws and Appendices in their entirety, moving from version 5 of the MNFPC Bylaw SolutionTM to version 6. November 1, 2010 (Document) August 31 , 2005 (Benefit level; see Appendix C) February 21, 2008 and August 24, 2009 (Board of Trustees) September 21, 2009 (Membership) See Appendix C for Municipality minutes Restatement of Bylaws and Appendices in their entirety as part of subscribing to the MNFPC Bylaw SolutionTM version 5 that provides model documents, administrative forms, and trustee support. NA means not available. NR means not required. TBD means to be determined Appendix A V2020-1 A-2 Page 179 of 527 APPENDIX B SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION DEFINED BENEFIT LUMP SUM RETIREMENT PLAN These model documents are drafted to conform to Minnesota state laws relating to relief association pension plans for volunteer firefighters. The model documents are not drafted to meet the requirements of tax -qualified retirement plans under the Internal Revenue Code, and it is doubtful that the model documents can meet those requirements. Minnesota Firefighter Pension Consultants, LLC (MNFPC, LLC) makes no representation regarding the status of the plans under federal or state tax laws. MNFPC, LLC recommends that Relief Associations consult their own tax advisors regarding the treatment of the plan and distributions from the plan under state and federal tax laws. MNFPC, LLC is not a law firm. We recommend review by your legal counsel of model documents before adoption. Appendix B V2020-1 Page 180 of 527 TABLE OF CONTENTS Page ARTICLE 1 NAMES, PURPOSE AND OTHER GENERAL INFORMATION 1 1.1 Name of Municipality 1 1.2 Name of Fire Department 1 1.3 Name of Relief Association 1 1.4 Federal Taxpayer Identification Number 1 1.5 Name of Plan 1 1.6 Original Effective Date of Plan 1 1.7 Purpose 1 ARTICLE II DEFINITIONS AND INTERPRETATION 1 2.1 General Definitions 1 2.2 Interpretation 4 ARTICLE III VESTING 4 3.1 Full Vesting of Accrued Benefit 4 3.2 Partial Vesting of Accrued Benefit 4 3.3 Determining Years of Active Service for Vesting 5 ARTICLE IV BENEFITS 5 4.1 Retirement Benefit 5 4.2 Return To Service 6 4.3 Deferred Interest 7 4.4 Disability Benefit 7 4.5 Survivor Benefit 8 4.6 Funeral Benefit 9 4.7 Supplemental Benefit 9 4.8 Supplemental Survivor Benefit 9 4.9 Benefit Payment Requests 9 4.10 Forms of Payment 10 4.11 Maximum Limitation on Benefits 10 4.12 Required Distributions 10 4.13 Unclaimed Benefits 10 ARTICLE V APPEALS PROCEDURE 11 5.1 Right of Appeal 11 5.2 Denial of Benefits 11 5.3 Review Procedure 11 ARTICLE VI CLAIMS AGAINST BENEFICIAL INTEREST 11 6.1 Nonassignability 11 6.2 Charge for Litigation 12 6.3 Domestic Relations Orders 12 Appendix B V2020-1 Page 181 of 527 ARTICLE Vll UNIFORMED SERVICE (MILITARY SERVICE) 13 ARTICLE VIII RIGHT TO AMEND, DISCONTINUE OR TERMINATE 14 8.1 Amendment 14 8.2 Consolidation and Plan Benefits 14 8.3 Termination of Plan 15 ARTICLE IX MISCELLANEOUS 15 9.1 Governing Law 15 9.2 Binding Effect 15 9.3 Effective Date Application 15 9.4 Authority of Board of Trustees 15 Appendix B V2020-1 ii Page 182 of 527 SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION DEFINED BENEFIT LUMP SUM RETIREMENT PLAN The Board of Trustees of the Relief Association amends and restates its existing defined benefit pension plan in its entirety for the benefit of its eligible members. ARTICLE I NAMES, PURPOSE AND OTHER GENERAL INFORMATION 1.1 Name of Municipality: City of Shakopee 1.2 Name of Fire Department: Shakopee Fire Department 1.3 Name of Relief Association: Shakopee Fire Department Relief Association Address: 2700 Vierling Drive East, Shakopee, MN 55379 1.4 Federal Taxpayer Identification Number: 41-6031677 1.5 Name of Plan: Shakopee Fire Department Relief Association Defined Benefit Lump Sum Retirement Plan 1.6 Original Effective Date of Plan: August 10, 1895 1.7 Purpose. The purpose of the Plan is to provide benefits to eligible members of the Relief Association (Participants) and their lawful Beneficiaries. ARTICLE II DEFINITIONS AND INTERPRETATION 2.1 General Definitions. The following words and phrases when used herein shall have the following meanings except as otherwise required by the context in which they are used: (a) "Accrued Benefit" of a Participant shall mean the benefit determined under the terms of the Plan, as of a specified date. (b) "Active Service" shall mean active service as defined by the Shakopee Fire Department Relief Association, as stated in Appendix B Section 2.1 bb, except that Participants shall not receive credit for Active Service for hours during which the Participant is: (i) a full- or part-time employee of the Fire Department who accrues pension service credit under the Public Employees Retirement Association of Minnesota Police and Fire Fund for the same firefighting service. Appendix B V2020-1 B-1 Page 183 of 527 (c) "Alternate Payee" shall mean a spouse or former spouse of a Participant who is recognized by a Domestic Relations Order as having a right to receive all, or a portion of, a Participant's Beneficial Interest under the Plan, pursuant to Minnesota Statutes, Section 518.58, Sub. 4. (d) `Beneficial Interest" shall mean the amount of a Participant's Accrued Benefit that is distributable to the Participant or the Participant's Beneficiary in accordance with the terms of the Plan. (e) `Beneficiary" shall mean any person entitled to receive benefits that may be payable upon or after a Participant's death. (f) "Board of Trustees" or "Board" shall mean the Board of Trustees of the Relief Association. (g) "Break in Service" shall mean a period as defined by the Fire Department in its policies and procedures, during which the Participant does not meet Active Service requirements. These periods shall be tracked in increments of 30 consecutive days within a calendar year. However, service restored pursuant to the uniformed services provisions of Article VII shall be considered Active Service and shall not be considered a Break in Service. (h) "Bylaws" shall mean the duly adopted bylaws of the Relief Association. (i) "Code" shall mean the Internal Revenue Code of 1986, and amendments thereto. (j) "Disability" or "Disabled" shall mean the inability of a Participant to engage in the performance of his or her duties by reason of a medically determinable physical or psychological impairment that can be expected to last for a continuous period of not less than twelve months or can be expected to result in death. Disability may have been incurred in the line -of duty or outside the line -of duty. A Participant's Disability shall be determined by the Board in its sole discretion. (k) "Disability Benefit" shall mean the benefit, if any, paid to a Participant in lieu of a Retirement Benefit, pursuant to Section 4.4. (1) "Domestic Relations Order" shall mean any judgment, decree or order (including approval of a property settlement agreement) that complies with the provisions of Minnesota Statutes Sections 518.58 or 518.581. (m) "Effective Date" of the Plan shall be the effective date referenced on the first page of the Bylaws. (n) "Entry Date" shall mean the date of hire as defined in the Fire Department policies and procedures. (o) "Participant" shall mean a member of the Relief Association who has accrued or is accruing benefits under the Plan. Appendix B V2020-1 B-2 Page 184 of 527 (p) (q) "Plan Year" shall mean the calendar year. "Qualification Procedures" shall mean written procedures adopted by the Board of Trustees to: (i) detennine whether a Domestic Relations Order may be honored under the law and the terms of the Plan; and (ii) to administer distributions under such orders. The procedures shall be implemented within a reasonable time after receipt of a domestic relations order by the Board of Trustees. Qualification Procedures must permit an Alternate Payee to designate a representative for receipt of copies of notices sent to the Alternate Payee with respect to a Qualified Domestic Relations Order. (r) "Qualified Recipient" shall mean an individual who receives a lump sum distribution of pension or retirement benefits, including disability benefits, from the Relief Association for service performed as a Volunteer Firefighter, as it relates to Section 4.7 herein. (s) "Resumption of Active Service Requirement" shall mean the period of time equal to the period of time that elapsed between the Participant's Separation Date and return to Active Service pursuant to Section 4.2. (t) "Retirement Benefit" shall mean the benefit payable to a Participant pursuant to Section 4.1, but only after the Participant has met all eligibility requirements of Section 4.1. (u) "Separation Date" shall mean the date of retirement or termination as defined in the Fire Department policies and procedures. (v) "Special Fund" shall mean the fund established pursuant to Minnesota Statutes, Section 424A.05 used to fund benefits under the Plan and for other purposes pennitted by statute. The assets of the Special Fund shall be invested only in securities authorized by Minnesota Statutes, Section 69.775. (w) "Supplemental Benefit" shall mean the benefit paid to a Qualified Recipient pursuant to Minnesota Statutes, Section 424A.10, Sub. 2(a), as described in Section 4.7. (x) "Supplemental Survivor Benefit" shall mean the benefit, if any, paid to a Surviving Spouse or minor Surviving Children pursuant to Minnesota Statutes, Section 424A.10, Sub. 2(b), as described in Section 4.8. (y) "Surviving Children" shall mean any natural or adopted child of a deceased Participant. Appendix B V2020-1 B-3 Page 185 of 527 (z) "Surviving Spouse" shall mean the spouse of a deceased Participant who was legally married to the Participant at the time of death. (aa) "Survivor Benefit" shall mean the benefit paid to a Participant's Beneficiary pursuant to Section 4.5. (bb) "Volunteer Firefighter" shall mean any person who: (i) is engaged in providing emergency response services or delivering fire education or prevention services as a firefighter for the Fire Department or Municipality; (ii) is trained in or is qualified to provide fire suppression duties or to provide fire prevention duties under Minnesota Statutes, Section 424A.001, Sub. 8; and (iii) meets any other minimum firefighter and service standards established by the Fire Department or Municipality. (cc) "Year of Active Service" shall mean each 12-month period of Active Service commencing with a Participant's Entry Date or anniversary thereof reduced by the Participant's Break(s) in Service. This definition shall be used for the purposes of calculating the minimum funding requirements and computing benefits or service pensions payable. Service pensions will not be prorated monthly for fractional Years of Active Service pursuant to Minnesota Statutes, Section 424A.02, Sub. 1. 2.2 Interpretation. The words defined in this Article 2 shall have the meanings assigned to them except where specified otherwise in this instrument. Whenever appropriate, words used herein in the singular shall include the plural, the plural may be read as the singular, and the masculine shall include the feminine. ARTICLE III VESTING 3.1 Full Vesting of Accrued Benefit. A Participant shall have a fully vested and non - forfeitable interest in the Participant's Accrued Benefit upon completion of 20 Years of Active Service. 3.2 Partial Vesting of Accrued Benefit. The following vesting schedule shall apply to a Participant with fewer than 20 Years of Active Service: Years of Active Service Vested Percentage 5 but less than 6 40% 6 but less than 7 44% 7 but less than 8 48% 8 but less than 9 52% Appendix B V2020-1 B-4 Page 186 of 527 9 but less than 10 56% 10 but less than 11 60% 11 but less than 12 64% 12 but less than 13 68% 13 but less than 14 72% 14 but less than 15 76% 15 but less than 16 80% 16 but less than 17 84% 17 but less than 18 88% 18 but less than 19 92% 19 but less than 20 96% 20 or more 100% 3.3 Determining Years of Active Service for Vesting. All Years of Active Service shall be taken into account for purposes of determining a Participant's vested Accrued Benefit, including Years of Active Service with the Fire Department prior to the Effective Date. ARTICLE IV BENEFITS 4.1 Retirement Benefit. (a) Eligibility. To be eligible to receive a Retirement Benefit a Participant must satisfy each of the following requirements: (i) Have retired or ceased Active Service with the Fire Department as a Volunteer Firefighter. (ii) Be at least 50 years of age; (iii) Have been a Volunteer Firefighter in the Fire Department; (iv) Have been a member in the Relief Association; and (v) Have the minimum Years of Active Service required for a non -forfeitable interest (vested) in the Participant's Accrued Benefit. (b) Amount. If so provided in Section 3.2, a Participant's Retirement Benefit shall be determined as follows: Years of Active Service credited multiplied Benefit level in effect for multiplied Vesting percentage for to Participant by Participant by completed Years of Active Service The benefit level is set forth in Appendix C. The Participant's benefit level will be the benefit level in effect at the Participant's Separation Date. However, if the Participant had a Break in Service, the Participant's benefit level shall be determined as described in Section 4.2. Subject to the provisions of Section 8.1 of this Appendix B, benefit levels are subject to increase Appendix B V2020-1 B-5 Page 187 of 527 and shall be effective as of the agreed upon effective date, provided that such increase shall not apply to any Participant who ceased Active Service before the effective date of the increase. Such Retirement Benefit shall not be paid before the later of the Participant's Separation Date or the date the Participant attains age 50. The Retirement Benefit shall be paid at the time requested by the Participant in a properly completed and accepted Retirement Benefit Payment Request Form. 4.2 Return To Service. (a) Return to Service Before Payment of Retirement, Disability or Survivor Benefit. If a Participant: (i) Ceases Active Service with the Fire Department (incurs a Separation Date), (ii) Has not received a Retirement Benefit distribution from the Plan of the Participant's vested Accrued Benefit, and (iii) Subsequently returns to Active Service after at least 60 days have elapsed, the Participant shall qualify for increases in the benefit level implemented during or after the Separation Date from Active Service and additional Years of Active Service only if the Participant remains in Active Service for the Resumption of Active Service Requirement. If the Participant has not met this requirement by the time of the Participant's later Separation Date, the Participant's benefit shall be the benefit level in effect at the time of the Participant's prior Separation Date and Years of Active Service in effect at the time of the Participant's prior Separation Date plus Years of Active Service after the Participant's resumption of Active Service. A Participant whose period of Break in Service does not exceed 365 consecutive days is exempt from the minimum period of Resumption of Active Service Requirement. (b) Return to Service After Payment of Retirement Benefit. If a Participant: (i) Ceases Active Service with the Fire Department (incurs a Separation Date) (ii) Receives a Retirement Benefit distribution from the Plan of the Participant's vested Accrued Benefit, (iii) Subsequently returns to Active Service after at least 60 days have elapsed, the Participant shall be credited with additional Years of Active Service. A Participant's Retirement, Disability or Survivor Benefit at the Participant's later Separation Date shall be determined as follows: Appendix B V2020-1 B-6 Page 188 of 527 Years of Additional Benefit level in Vesting Active Service effect for percentage for credited to multiplied Participant as of multiplied completed Participant after by the subsequent by Additional the return to service Separation Date Years of Active Service No Participant may be paid a service pension twice for the same period of Active Service. 4.3 Deferred Interest. The Board of Trustees shall adjust a Participant's unpaid Retirement Benefit amount at an interest rate of five percent, compounded annually from the first day of the month following the date on which the Participant separated from Relief Association membership, whichever is later, to the last day of the month immediately before the Participant becomes eligible to begin receipt of, and applies for, the Retirement Benefit. The interest rate is set forth in Appendix C. 4.4 Disability Benefit. A Participant who becomes Disabled while in Active Service may be eligible for a Disability Benefit in lieu of a Retirement Benefit. A Participant who becomes Disabled while on leave for uniformed services under Article VII shall be deemed to have become Disabled while in Active Service. A Participant's Disability Benefit shall be determined as follows: Years of Active Service credited to Participant multiplied by Benefit level in effect when Participant becomes Disabled The benefit level is set forth in Appendix C. Subject to the provisions of Section 8.1 of this Appendix B, such dollar amount is subject to increase and shall be effective as of the agreed upon effective date, provided that such increase shall not apply to any Participant who ceased Active Service before the effective date of the increase. Any Disability Benefit paid in accordance with this Section 4.4 shall be in lieu of all rights to further service pension and survivors benefits. The Participant shall be eligible to receive the Disability Benefit upon approval of the Board of Trustees. A written report of a physician of the Participant's choice shall be required for payment of a Disability Benefit. The report shall set forth the diagnosis and prognosis of the Disability, disease or injury of the Participant and its probable duration of permanence. A Participant's statement as to pain or other symptoms will not alone be conclusive evidence of Disability. A Disability Benefit Payment Request form shall be submitted to the Board of Trustees within six months after such Participant's Separation Date with the Fire Department. The form shall describe the nature and cause of such Disability. The form shall be under oath by the Participant or his/her immediate family. The determination of Disability shall be tabled until the next Board meeting so that a physician of the Participant's choice may examine the Participant. The Board of Trustees has the discretion to request that another doctor, selected by the Board of Trustees, Appendix B V2020-1 B-7 Page 189 of 527 examine the Participant. Final determination of Disability will be based on the reports of at least one doctor, and shall be determined by the Board of Trustees at the subsequent Board meeting. If the Participant who applied for a Disability Benefit disagrees with the Board's determination, the Participant may, within sixty (60) days from notice of such action of the Board of Trustees, file a written appeal of the Board of Trustees' determination. The appeal will be decided under the appeal procedures described in Article V. 4.5 Survivor Benefit. (a) Eligibility. For a Participant's Beneficiary to be eligible to receive a Survivor Benefit, the Participant must have satisfied the following requirements: (i) Have died in Active Service with the Fire Department; or (ii) Have died prior to receiving his Retirement Benefit. A Participant who dies while on leave for uniformed service under Article VII shall be deemed to have died while in Active Service. (b) Amount. If a Participant in Active Service dies, the Participant's Beneficiary shall receive a lump sum payment equal to 100% of the Participant's Accrued Benefit. If a Participant who has retired from or ceased Active Service dies, the Participant's Beneficiary shall receive a lump -sum Survivor Benefit determined as follows: Vesting Including Years of Active Benefit level in percentage for earned Service credited multiplied effect for multiplied completed deferred to Participant by Participant by Years of Active Service interest, if applicable The Survivor Benefit level will be the benefit level in effect at the Participant's Separation Date. However, if the Participant had a Break in Service, the Survivor Benefit level shall be determined as described in Section 4.2. Such Survivor Benefit shall be paid to the Participant's Beneficiary as soon as administratively feasible following the Participant's death and the approval of the Survivor Benefit Payment Request form. A Participant's Beneficiary shall be as follows: (i) the Participant's Surviving Spouse; or (ii) if no Surviving Spouse, the Participant's Surviving Children or if so designated as a Beneficiary by the Participant, a trust for the benefit of the Participant's Surviving Children created under Chapter 501B; or (iii) if no Surviving Spouse or Surviving Children, the Participant's designated Beneficiary or Beneficiaries. To designate a Beneficiary, the Participant Appendix B V2020-1 B-8 Page 190 of 527 (iv) shall complete, sign and file with the Relief Association a designation of Beneficiary on a form to be provided by the Relief Association or by other written form acceptable to the Relief Association. On said form, the Participant shall designate a Beneficiary, which must be a natural person, or a designated trust created under Chapter 501B of the Minnesota Statutes that shall be paid any sum that may be payable on account of the Participant's death (reserving, however, to the Participant the power to change the designation of Beneficiary using the Change of Beneficiary Designation form); or if no designated Beneficiary or Beneficiaries, to the estate of the Participant. If there is a Surviving Spouse, but no Surviving Children, the Surviving Spouse may waive in writing all or a part of the Survivor Benefit otherwise payable to the Surviving Spouse, in which event, the Survivor Benefit waived shall be paid as if the spouse had predeceased the Participant. 4.6 Funeral Benefit. No Funeral Benefit shall be paid under this Plan. 4.7 Supplemental Benefit. Upon payment of a lump sum distribution, the Relief Association must pay a Supplemental Benefit to the Qualified Recipient. The Supplemental Benefit may be paid from the Special Fund. The amount of the Supplemental Benefit equals ten percent of the lump sum distribution, excluding any interest paid during a period of deferral, but in no case, may the Supplemental Benefit exceed $1,000. 4.8 Supplemental Survivor Benefit. Upon payment of a Survivor Benefit, the Relief Association must pay a Supplemental Survivor Benefit to the Surviving Spouse, or, if none, the Surviving Child(ren) of a Participant who had at least one (1) month of Active Service. The Supplemental Survivor Benefit shall be paid in lieu of the Supplemental Benefit and shall be paid from the Special Fund. The amount of the Supplemental Survivor Benefit equals twenty (20) percent of the lump sum distribution, but in no case, may the Supplemental Survivor Benefit exceed $2,000. 4.9 Benefit Payment Requests. Requests for benefit payment shall be in writing and filed with the Relief Association not less than 90 days prior to the next Board meeting, unless permitted earlier by the Board. Such request shall be made on the appropriate form described below: Requested Benefit Required Benefit Form Retirement Retirement Benefit Payment Request Survivor Survivor Benefit Payment Request Appendix B V2020-1 B-9 Page 191 of 527 Disability Disability Benefit Payment Request (if applicable) Requests for Plan benefits shall be considered valid when approved by the Board. Upon approval of the request, the Board shall pay the Participant within 90 days and provide notices to the Participant as required by state or federal law with respect to pension or benefit payments, including, if required, the Special Tax Notice Regarding Plan Payments. 4.10 Forms of Payment. Plan benefits payable to a Participant or Beneficiary shall be made in single lump sum payment. The Participant shall specify that the payment be made in the manner of: (a) a check payment payable to the Participant or Beneficiary, subject to federal income tax withholding, as may be required; or (b) a direct rollover to an individual retirement account described in Section 408(a) of the Code to the extent permitted by law, or (c) a transfer to the Participant's account in the Minnesota Deferred Compensation Plan, to the extent permitted by law and the Minnesota Deferred Compensation Plan. No other forms of distributions are allowed under the Plan. 4.11 Maximum Limitation on Benefits. Notwithstanding any provision of the Plan to the contrary, a Participant's benefit under the Plan shall not exceed the maximum amount permitted under Section 415 of the Code. Service pensions shall be further limited to the maximum amounts payable pursuant to Minnesota Statutes, Section 424A.02, Sub. 3. 4.12 Required Distributions. Notwithstanding any provision of the Plan to the contrary, a Participant's benefit shall be paid to the Participant by April 1 of the calendar year following the later of the calendar year in which the Participant attains age 70'/2 or ceases Active Service. Such distributions shall be determined and made in accordance with Section 401(a)(9) of the Code and regulations promulgated there under, including the minimum distribution incidental benefit requirement of Treasury Reg. Section 1.401(a)(9)-2, the provisions of which are incorporated herein by reference. 4.13 Unclaimed Benefits. If the Relief Association is unable with reasonable effort to locate a Participant or person/estate entitled to a Survivor Benefit under the Plan or applicable law, the benefit distributable to such Participant or person/estate shall be forfeited and will be credited to the Special Fund. Efforts to locate a Participant or person/estate must be documented. Forfeiture shall occur no earlier than thirty-six (36) months after the Board concludes the Relief Association was unable to locate such Participant or person/estate despite reasonable efforts to do so. Appendix B V2020-1 B-10 Page 192 of 527 ARTICLE V APPEALS PROCEDURE 5.1 Right of Appeal. In the event the Board of Trustees denies a written request for a Retirement, Disability or Survivor Benefit, the Participant or Beneficiary whose request was denied (a "claimant") shall be entitled to appeal the determination. 5.2 Denial of Benefits. If a written request is not approved, the Board shall return the form to the claimant within 30 days, noting which requirements the claimant does not meet. Thereafter, the claimant shall be furnished with the opportunity to be heard by the Board, on the question of whether the claimant meets all the eligibility requirements. A claimant who intends to appeal must furnish the Board with a written notice of appeal within 30 days of receiving an adverse determination. 5.3 Review Procedure. Upon receipt of the written notice of appeal, the Board of Trustees shall hold a special meeting within 60 days. Timely notice of the meeting shall be given to the claimant at least 15 days prior to the special meeting. The claimant shall have the reasonable opportunity to be heard by the Board of Trustees at the special meeting with regard to the negative determination. The Board shall decide the appeal and shall give the claimant written notice of its decision. The exhaustion of these claims procedures is mandatory for resolving every claim and dispute arising under these Bylaws. Any legal action to recover benefits or to enforce or clarify rights under the Bylaws must be commenced in the proper forum within 120 days after the claimant has exhausted the claims procedures. For all purposes, knowledge of all facts that the Participant knew or reasonably should have known shall be imputed to every claimant who is or claims to be a beneficiary of the Participant or otherwise claims to derive an entitlement by reference to the Participant. The Board has full discretion to determine benefit claims under the Bylaws. Any interpretation, determination or other action of the Board shall be subject to review only if it is arbitrary or capricious or otherwise an abuse of discretion. Any review of a final decision or action of the Board shall be based only on such evidence presented to or considered by the Board at the time it made the decision that is the subject of review. ARTICLE VI CLAIMS AGAINST BENEFICIAL INTEREST 6.1 Nonassignability. No Participant or Beneficiary shall have any transmissible interest in the Plan or in the Participant's separate Beneficial Interest therein, either before or after the vesting thereof, or in any of the assets comprising the same prior to actual payment and distribution thereof, and shall have no power to alienate, dispose of, pledge or encumber the same, while in the possession or control of the Plan, nor shall the Plan recognize any assignment thereof, either in whole or in part, nor shall the interest of any Participant or Beneficiary be subject to attachment, garnishment, execution or other legal process while in the hands of the Plan, except as provided in Minnesota Statutes, Section 518A.53 or as otherwise provided herein. Appendix B V2020-1 B-11 Page 193 of 527 6.2 Charge for Litigation. In the event that any Participant or any person claiming by or through a Participant should commence any equitable or legal proceedings against the Relief Association, the result of which is adverse to the plaintiff, or in the event that the Relief Association should find it necessary to commence any such proceeding against any Participant or any person claiming by or through a Participant, the result of which is adverse to the defendant, the cost to the Relief Association of defending or bringing the proceeding, as the case may be, shall be charged, to the extent possible and permitted by law, to the Accrued Benefit of the Participant and only the excess of such cost over the amount of the Participant's Accrued Benefit shall be included as an expense of administration. 6.3 Domestic Relations Orders. Notwithstanding any provision to the contrary herein, the Board of Trustees may assign the interest of a Participant in the Plan to an Alternate Payee pursuant to a Domestic Relations Order. In the event the Plan receives a Domestic Relations Order with respect to a Participant's Beneficial Interest in the Plan, the following provisions shall apply: (t) The Board shall promptly give written notification to the Participant and to the Alternate Payee of receipt of a domestic relations order and of Plan Qualification Procedures. The Board shall then proceed with Qualification Procedures to detennine whether the order is a Domestic Relations Order and can be honored. The Board shall then notify the Participant and Alternate Payee (or the Alternate Payee's designated representative) of its determination. (u) Disputed funds shall be disposed of as follows: (i) During the period in which the Qualification Procedures are in progress, the Board shall separately account for any amounts that would be payable to an Alternate Payee if the Domestic Relations Order can be honored. (ii) If it is determined the Domestic Relations Order can be honored within the 18-month period commencing on the date payments are to begin under the order, the Board shall pay the amounts designated in the order, including any interest, to the Alternate Payee. (iii) If the Board determines that the Domestic Relations Order cannot be honored or if the 18-month period described in (ii) above elapses and the qualification dispute has not been resolved, the Board shall pay the segregated amounts, together with earnings or losses, if required, to the persons who would have received the amounts if the order had not been issued. (iv) If an order is qualified after expiration of the 18-month period described in (ii) above, payment of benefits to an Alternate Payee shall proceed prospectively and the Plan shall not be liable to an Alternate Payee for benefits attributable to the period prior to qualification. Appendix B V2020-1 B-12 Page 194 of 527 (v) Payment of benefits pursuant to a Domestic Relations Order shall be made only as permitted under the Plan. Payment to an Alternate Payee may not commence until the Participant submits a valid Retirement Benefit Payment Request form and the Participant's benefit becomes payable. (w) If a Domestic Relations Order does not address and determine the payment of the Supplemental Benefit payable under Section 4.7 in connection with the payment of a Retirement Benefit, the Supplemental Benefit shall be divided between the Participant and the Alternate Payee in the same proportion as the Retirement Benefit is so divided. In addition, the Board cannot honor a Domestic Relations Order requiring that Supplemental Survivor Benefits be paid to anyone other than the persons listed in Section 4.8 in the order there listed. (x) To the extent permitted by law and except as otherwise provided under a Domestic Relations Order, the Board may, on a uniform basis, charge the reasonable and necessary expenses associated with the review of a Domestic Relations Order and the implementation of a Domestic Relations Order to the accounts of the Participant and Alternate Payee. ARTICLE VII UNIFORMED SERVICE (MILITARY SERVICE) Subject to restrictions stated in this section, a Participant who is absent from firefighting service due to service in the uniformed services, as defined in the Uniformed Services Employment and Reemployment Rights Act ("USERRA"), will be granted Active Service credit under the Plan for the period of the uniformed service, not to exceed five years, unless a longer period is required under USERRA. To be eligible for such credit, the Participant must return to firefighting service with coverage by the Relief Association (or by the successor to the Relief Association) upon discharge from service in the uniformed service within the time frame required in USERRA. However, Active Service credit is not authorized if the Participant separates from uniformed service with a dishonorable or bad conduct discharge or under other than honorable conditions. Active Service credit is not authorized if the Participant fails to provide notice to the Fire Department that the Participant is leaving to provide service in the uniformed service, unless it is not feasible to provide that notice due to the emergency nature of the situation. If the Participant does not return to Active Service with the Fire Department within the time frame required in USERRA, then except as otherwise provided in the following sentence, it shall be conclusively presumed that the Participant's Active Service terminated as of the date that the leave for uniformed services began. A Participant who dies or becomes Disabled while the Participant is on leave for uniformed services shall be deemed to have returned to Active Service and shall be deemed to have accrued years of Active Service during the period of leave for uniformed services. Appendix B V2020-1 B-13 Page 195 of 527 ARTICLE VIII RIGHT TO AMEND, DISCONTINUE OR TERMINATE 8.1 Amendment. Except as herein otherwise limited, the Relief Association shall have the right to amend this Plan, pursuant to Section 12.3 of the Bylaws, at any time to any extent that it may deem advisable. Such amendment will be stated in an instrument in writing executed by the Relief Association. Upon adoption and execution of such instrument, this Plan shall be deemed to have been amended in the manner therein set forth, and Participants shall be bound thereby. No amendment which would affect the amount of, the manner of payment of, or the conditions for qualification for service pensions or ancillary benefits or disbursements other than administrative expenses authorized pursuant to Minnesota Statutes 69.80 payable from the Special Fund shall be effective until it has been ratified by the governing body or bodies of the Municipality. If the Municipality is not required to provide financial support to the Special Fund, the Relief Association may adopt an amendment of the Plan that increases or otherwise affects the service pensions or ancillary benefits payable from the Special Fund without municipal ratification so long as the changes do not cause the amount of the resulting increase in the accrued liability of the Special Fund to exceed 90 percent of the amount of the prior surplus over full funding and the changes do not result in the financial requirements of the Special Fund exceeding the expected amount of the future fire state aid to be received by the Relief Association. The financial requirements are to be determined by the Board of Trustees following the preparation of an estimate of the expected increase in the accrued liability and annual accruing liability of the Relief Association attributable to the change. If the Relief Association adopts or amends the Plan without municipal ratification, and, subsequent to the amendment or adoption, the financial requirements of the Special Fund are such so as to require financial support from the Municipality, the provision that was implemented without municipal ratification shall no longer be effective without municipal ratification, and any service pensions or ancillary benefits payable with respect to the unapproved increase shall no longer be effective as of the January 1 of the year for which the Schedules I and II for the municipal contribution became due, and as of that January 1, service pensions or ancillary benefits shall be paid only in accordance with provisions of the Plan as amended or adopted with municipal ratification. 8.2 Consolidation and Plan Benefits. The Relief Association has not been consolidated with another relief association pursuant to Minnesota Statutes, Section 424B.02. Appendix B V2020-1 B-14 Page 196 of 527 8.3 Termination of Plan. Upon dissolution of the Relief Association, after the settlement of nonbenefit legal obligations of the Special Fund, the Board shall transfer the remaining assets of the Special Fund, as securities or in cash, as applicable, to the chief financial official of the Municipality. The Board shall also compile a schedule of Participants to whom a service pension is or will be owed, any Beneficiary to whom a benefit is owed, the amount of the service pension or benefit payable based on the Bylaws and state law and the service rendered to the date of the dissolution, and the date on which the pension or benefit would first be payable under the Bylaws and state law. The Municipality receiving the remaining assets of the Special Fund shall establish a separate account in the municipal treasury to function as a trust fund for Participants and their Beneficiaries eligible for Plan benefits. Upon submission of the proper form, on or after the initial date on which the service pension or benefit is payable, the municipal treasurer shall pay the pension or benefit due, based on the schedule described above and the other records of the dissolved Relief Association. The trust fund must be invested and managed consistent with Minnesota Statutes Section 69.775 and Chapter 356A. Upon payment of the last service pension or benefit due and owing, any remaining assets in the trust fund may be transferred to the general fund of the municipality. If the Special Fund had an unfunded actuarial accrued liability upon dissolution, the Municipality is liable for that unfunded actuarial accrued liability. ARTICLE IX MISCELLANEOUS 9.1 Governing Law. This Plan shall be construed, administered, and governed in all respects under the laws of the State of Minnesota, except as preempted by federal law. If any Minnesota laws are applicable solely to the Relief Association, then an Appendix F will be included to describe such laws. 9.2 Binding Effect. This Plan shall be binding upon and inure to the benefit of the heirs, personal representatives, successors and assigns of all the parties hereto. 9.3 Effective Date Application. If a member's Separation Date is prior to the Effective Date, the member's status and benefit under the Plan, if any, attributable to Active Service, shall be determined and paid in accordance with the provisions of the Plan in effect at the Separation Date. If a member had a Separation Date prior to the Effective Date, but returns to complete a Year of Active Service that ends after the Effective Date, the member's status and benefits under the Plan for all Active Service shall be determined in accordance with the provisions of the Plan in effect at the subsequent Separation Date. 9.4 Authority of Board of Trustees. The Board of Trustees shall have full power, authority and discretion to do each and every act and thing which it is specifically required or permitted to do under the provisions of the Plan and to determine conclusively for all parties all questions arising in the interpretation or administration of the Plan. Appendix B V2020-1 B-15 Page 197 of 527 APPENDIX C SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION Benefit Levels Benefit Level Effective Date Benefit Level per Year of Active Service Interest Rate for Deferred Pension Benefit Date Benefit Approved by Municipality November, 30 2020 $9,000 5% November 17, 2020 August 1, 2019 $8,750 5% May 7, 2019 August 1, 2018 $8,425 5% May 1, 2018 August 1, 2017 $8,025 5% July 18, 2017 August 1, 2016 $7,800 5% December 17, 2013 August 1, 2015 $7,700 5% December 17, 2013 August 1, 2014 $7,600 5% December 17, 2013 August 31, 2005 $7,500 5% May 1, 2001 NA means not applicable. NR means not required. TBD means to be determined Appendix C V2020-1 C-1 Page 198 of 527 RESOLUTION NO. 7913 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNNESOTA APPROVING PENSION BENEFIT GUIDELINES FOR THE SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION AND BENEFIT INCREASE EFFECTIVE AUGUST 1, 2017 WHEREAS, the City of Shakopee (City) and the Shakopee Fire Department (SFD) strive to provide excellent facilities and equipment while also compensating SFD Firefighters through an hourly pay rate for service calls and through payment of a pension benefit for each year of service. The pension benefit becomes partially vested after 5 years of credited service and fully vested after 20 years of credited service; and WHEREAS, the pension benefit is funded by the Shakopee Firefighters Relief Association (SFDRA). The SFDRA investment portfolio increases in value through investment earnings, insurance funds (referred to as the 2% money) and City contributions when the Funding Coverage Percentage (PCP) falls below 100%, as mandated by Minnesota State Law. The PCP (often referred to as the coverage ratio) equals total portfolio assets divided by total pension liabilities. The FCP gives an indication of the funds available in comparison to the current liabilities; and WHEREAS , the SFDRA operates independently of the SFD and manages the SFDRA portfolio using best investment practices and professional managers that provide diversified and balanced investment alternatives. The SFDRA Board oversees all aspects of the investment portfolio which is summarized in the SFDRA Bylaws document; and WHERAS, the City and the SFD strive to provide competitive firefighter compensation to help attract and retain high quality personnel. The SFD recognizes that direct comparisons of compensation are difficult. For example, the SFDRA currently provides a guaranteed 5% investment option for retired members which many other organizations do not provide; and WHEREAS , the SFDRA Board strives for adequate controls over pension benefit increases to protect both the City and Firefighters' interests. Prudent investment management will minimize the need for mandatory City contributions while also providing a pension benefit for SFD Firefighters which is guaranteed by the City; and WHEREAS , the SFDRA Board and the SFDRA membership recommend smaller, more frequent pension benefit increases as more effective for all parties as opposed to larger, infrequent benefit increases; and WHEREAS, investment portfolio volatility may cause mandatory contributions in any given year. Provisions should be taken to actively prepare for these risks. In addition, the SFDRA Board will continue to perform yearly detailed financial analysis of the pension benefit through various modeling techniques and recommendations from the investment professionals . Appendix C V2020-1 C-2 Page 199 of 527 NOW, THEREFORE, BE 1T RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA , that the City Council approves the following pension benefit guidelines and benefit increase effective August 1, 2017: 1. The SFDRA Board sets the benefit level for the SFDRA. The City Council ratifies a benefit level based on the various limitations as defined in this resolution. For the purposes of this resolution , ratify is defined as the City Council approval/guarantee of the pension benefit level. "Ratify" is the statutory term used in Minn. Stat. 424A.02 and 424A.092 to describe this process. 2. Annually , at the April SFDRA Board meeting, the SFDRA Board will receive an investment update from the selected professional investment managers recapping the past year and outlook for the current year. 3. Annually, the City Council will review the previously ratified per year of service SFDRA pension benefit and revise this resolution as needed to update the recommended policy guidelines. 4. Annually, the process shall involve the following steps: a. The SFDRA Board will calculate the Funding Coverage Percentage (FCP) (defined as the ratio of investment portfolio assets divided by pension fund liabilities effective December 31 st of the previous year, which values shall be confirmed by the SFDRA auditor). b. Any pension benefit increase request from above shall be contingent upon majority approval by the SFDRA membership in April. This demonstrates the SFDRA Board 's commitment to the new pension benefit level. c. The recommended implementation date of the new pension benefit level once all contingencies are met would be August 1st of the current year to ensure the completion of the final audit, obtain the necessary approvals from the City Council, the SFDRA Board and membership, and the filing of bylaw amendments. d. If the full SFDRA membership does not have majority approval of the same pension benefit level approved by the City Council, the pension benefit level will remain unchanged. 5. The recommended Funding Coverage Percentages and corresponding per year of service pension benefit percentage increases are as follows: a. FCP less than 112%: no increase b. FCP 112% or greater but less than 117%: 3% increase c. FCP 117% or greater but less than 122%: 4% increase Page 200 of 527 d. FCP 122% or greater but less than 127%: 5%increase e. FCP 127% or greater: 6% increase 6. In the event of a recommended increase pursuant to the above paragraph 5, the actual dollar amount increase would be rounded up or down to the nearest twenty -five -dollar increment. 7. As a further protection and control, there shall be no increases in the pension benefit for one year after the last mandatory City contribution. This provides a buffer and additional safeguard for the volatility that may occur when large market corrections occur. 8. All spreadsheets and financial models created by SFDRA Board members and investment professionals should be regularly updated with current information and reviewed at the annual pension benefit discussion in April. 9. These guidelines may be changed in the future by the City Council at its discretion. 10. As of December 31, 2016, the FCP was 114.4%. Therefore, based on the guidelines outlined herein, the pension benefit increase effective for August 1, 2017 will be $225.00 per year of service for a combined annual pension benefit of $8,025.00 per year of service. The City Council hereby approves this increase. Adopted in the regular session of the City Council of the City of Shakopee, Minnesota held this 181h day of July, 2017. Mayor of the City of Shakopee Page 201 of 527 APPENDIX D FIRE RELIEF BOARD OFFICER COMPENSATION LEVELS Officer Position Annual Salary Date Benefit Approved by Relief Membership President $2,000 May 15, 2017 Vice President $500 April 22, 2019 Secretary $1,500 May 15, 2017 Treasurer $2,000 May 15, 2017 Trustee $250 April 22, 2019 Appendix D V2020-1 D-1 Page 202 of 527 APPENDIX E Intentionally Left Blank Appendix E V2020-1 E-1 Page 203 of 527 APPENDIX F SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION Special Laws Shakopee Laws 1976, Ch. 267 Service Pension Laws 1979, Ch. 201 Sec. 44 Repealer of prior special laws SOURCE: Minnesota Legislative Commission on Pensions and Retirement, "Laws Governing Volunteer Firefighter Relief Associations (Updated through the 2004 Session)" http://www.commissions.leg.state.mn.us NA means not applicable. NR means not required. TBD means to be determined Appendix F V2020-1 F-1 Page 204 of 527 SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION 2700 Vierling Drive East Shakopee, MN 55379 These bylaws and appendices are hereby adopted and approved by the members of the Shakopee Fire Department Relief Association on this 26th day of October, 2020. Treasurer Date l Z OZ6 Date 13 Date / Page 205 of 527 8.C.1. Shakopee City Council November 17, 2020 FROM: Michael Kerski, Director, Planning & Development TO: Mayor and Council Members Subject: Adoption of the NFPA 70 National Electrical Code 2020 Policy/Action Requested: Adopt Resolution No. R2020-138 Adopting the NFPA 70 National Electrical Code 2020 for the City of Shakopee Recommendation: Approve Resolution No. R2020-138 Discussion: The State of Minnesota is adopting National Fire Protection Association (NFPA) 70 National Electrical Code, 2020. The city needs to adopt this code by reference. The State has held a number of meetings with builders for comments on the code and has decided to adopt the code unamended for the State of Minnesota. The State is currently operating under the 2017 Code. The new Code is effective November 17, 2020. The city provides local electrical inspection and plan review. The National Electrical Code was first adopted in 1897 and has been updated on a regular basis based on field experience and changes in technology. Codes are modified about every three years. The major changes to the 2020 code are highlighted: • Exterior Emergency Disconnects: Helps to improve electrical safety for emergency respondersat one- and two-family dwelling installations. • Deenergizing Panel Boards: Revises service disconnect rules to help increase electrical worker safety. • Marinas and Boatyards: Updates ground -fault protection and leakage -current measurement device requirements. • Power Over Ethernet: Adapts NEC requirements to meet the installation practices of new and evolving technologies. • Conducting Load Calculations: Modernizes the tables currently in use for calculations to reflect improvements in energy efficiency. Page 206 of 527 • Reorganization of Article 310: Includes new user friendly numbering for important ampacity tables • New general requirement: Covering cables installed exposed on ceiling surfaces and sidewalls Also, the code now has new GFCI requirements. In dwellings, the code now extends the GFCI requirement to 125-volt and 250-volt receptacles in finished and unfinished. basements, within six feet of a sink, and laundry areas. For example, with this new criteria, electric dryers and kitchen ranges within six feet of a sink will require GFCI. It's worth noting that many dryers and ranges come with connected neutral and ground wires that must be separated. :or GFCI protection. GFCI protection. is now resuired for appliances such as sump pumps and dish • ashers, equipment service receptacles, marinas, and loot pumps, in all residential and commercial spaces. The code now requires either Type 1 or Type 2 surge protection for services supplying all dwelling units, including single- and two-family and multi -family residences. Surge protection devices must be located within the service equipment or adjacent to it. To keep the surge protection closer to the protected loads, particularly in a multi -family unit, the surge protection device can be installed at each dwelling's load center or panelboard. Why is whole -home surge protection now mandatory, even for repaired or replaced equipment? This code change was made to safeguard vital safety -focused electronics in a household, such as GFCI devices, smoke alatnis, and heat detectors. Budget Impact: ATTACFIlVIENT S : a Resolution Page 207 of 527 CITY OF SHAKOPEE RESOLUTION NO. R2020-138 RESOLUTION ADOPTING THE NFPA 70 NATIONAL ELECTRIC CODE 2020 WHEREAS, the City of Shakopee protects the health and safety of its residents and property through enforcement and inspection of various building codes; and WHEREAS, the State of Minnesota has adopted NFPA 70 National Electrical Code, International Electrical Code Series 2020, effective; and WHEREAS, the city adopts the State codes to ensure a uniform building code under the State Building Code agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shakopee that: 1. The City Council adopts the National Fire Protection Association (NFPA) National Electrical Code International Electrical Code Series 2020 2. The City Council sets the effective date as of November 17, 2020. Approved by the City Council of the City of Shakopee this 17t day of November 2020. ATTEST: City Clerk Mayor 1 Page 208 of 527 8.C.2. Shakopee City Council November 17, 2020 FROM: Kyle Sobota, Senior Planner TO: Mayor and Council Members Subject: Canterbury Crossing: Planned Unit Development and Preliminary / Final Plat Policy/Action Requested: Adopt Ordinance No. 02020-013, the Canterbury Crossing Planned Unit Development and Resolution No. R2020-137, approving the preliminary / final plat of Canterbury Crossing. Recommendation: Adopt the ordinance and resolution as presented. Discussion: Site Information: Applicant: Lifestyle Communities and Pulte Homes Property Owner: Canterbury Development LLC / Doran Canterbury II LLC Current Zoning: Major Recreation Proposed Zoning: Planned Unit Development 2040 Comp. Plan: Entertainment Lot Area: 13.96 acres Pulte Homes and Lifestyle Communities have applied to the create the Canterbury Crossing PUD and the Preliminary / Final Plat of Canterbury Crossing (see attached project narrative). As proposed, Canterbury Crossing includes 108 townhouse units to be developed by Pulte Homes and an age restricted 56-unit senior housing co-op building to be developed by Lifestyle Communities (see attached site plans and building elevations). At least one resident of the senior co-op is required to be at least 62 years old. The proposed units range in size from 1,003 square -feet to 1,576 square -fee Page 209 of 527 Residents of a housing co-op purchase a unit / share of a corporation that owns the building. The residents of the co-op have a stake in how the community operates. Along with the purchase of a share, residents must pay a monthly fee for building / site maintenance, amenities, insurance, etc. Lifestyle communities has developed similar senior co- op developments in Long Lake, Apple Valley, Duluth and Saint Paul, see www.zvagoliving.com for more details on the developer's other co-op developments. The proposed Canterbury Crossing co-op is on a 2.28 acre lot and has a high number of amenities, including a large outdoor patio area facing Shenandoah Drive and a pickleball court. Vehicle access to the site is via Paddock Path, a public street. The development has 75 covered parking spaces for residents. The proposed unit mix for the senior co-op is as follows: • One Bedroom + Den: 10 units • 2 Bedroom: 32 units • 2 Bedroom + Den: 14 units The proposed exterior materials are: • Cultured stone • Board and batten fiber cement siding • Fiber cement panels • Fiber cement lap siding • Timber accents As proposed, the townhouse units have two main styles. There are 22 units facing Shenandoah Drive and Schenian Street that are walk up units with rear loading garages. The remaining 86 rowhouse units have front loading garages, which utilize the similar designs to the West Park Townhouse development in Chanhassen near the intersection of County Highway 101 and US Highway 212 on Lake Susan Drive. The walk up townhouse units are three -stories, the rowhouse units are two-story buildings. The size of the units range from 1,850-2,400 square -feet and range in price from the high- $200,000s to the high $400,000s. The applicant is proposing two phases, with the second phase being on the north side of the site (Outlot B) with a future vehicle access to Hauer Trail. As noted on the submitted townhouse elevations, the proposed walkup units would have stone added to their front elevations. The proposed townhouse development includes a playground and firepit area in the common space that are intended to be shared amenities similar to the trails and walks. The proposed development includes a private drive for the townhouse units and private sidewalks and trails that are connected to the public trail system along Shenandoah Drive Page 210 of 527 and Eagle Creek Blvd. Residential PUDs are required to have at least 15% of the site area as open space (minimum of 2.09 acres for this development) that is not encumbered by easements, ponding, or private yards. Approximately 3.87 acres of qualifying open space is proposed in this development. Planned Unit Developments have their own zoning district. This proposed development meets the criteria set forth in City Code for a residential PUD regarding land use, open space, Code requirements for design and being compatible the with surrounding land uses. The applicant is proposing additional amenity spaces of a fire pit and playground, which are beyond what is required by City Code, along with internal sidewalks and trails in the common space. A draft rezoning ordinance is attached, along with a draft PUD ordinance that governs the development of the site. Preliminary / Final Plat: Vehicle access to the site is from a proposed public street (Paddock Path) off of Schenian Street, with a future access from Hauer Trail when the second phase of the site develops. All of the townhouse units would be accessed by 24' wide private drives, which meets the City Code requirement for width. Planning Commission Review: At the November 5th Planning Commission meeting, the Planning Commission unanimously recommended City Council approval of the proposed PUD and preliminary plat by a vote of 6-0. Development Timeline: The applicants intend to begin site work in 2021 and begin construction on the senior co-op in the fall of 2021, or once 60% of units are pre -sold. Construction of the first phase of the townhouse units would begin in early 2022, with phase 2 starting in the fall of 2022. Budget Impact: N/A ATTACHMENTS: o Location Map • Applicant Narrative o Preliminary Plat / Site Plan o Landscape Plans • Final Plat Drawing • Senior Co-op Architectural Plans Page 211 of 527 D Pulte Rowhouse Elevations D Pulte Walkup Unit Elevations D Playground Exhibit D Fire Pit Exhibit D Engineering Dept Comments D Ordinance No. 02020-013, Canterbury Crossing PUD D Resolution No. R2020-137 (Plat) Page 212 of 527 Or/14/61 10111111111111111101 111111111 .11y:11:111111111111111111H 4 11111111111111111'1'11111111 11111111 " 1111111111111111116 111111141111111 1111111111111111,11,1 SFIAKOPEE October 2, 2020 R111111111111116m111111,/ 0#01,11 10101, 44, Canterbury Crossing Location Page 213 of 527 It 1111111111111111111 1111 11111 , 1 ' 11111 1 1111111111111 , ' 1 ' 1'1111 olipHA1111111111111111111111111111111111111111 III 1111,1111111111111111111111111111111111111111111111111111111111111111010110111111111111111111111111y111 1 oill'1111111111,,,1 111111101,1h111111111111111111111111111'111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111,111111!hil111111,11,11,111,11,11,11,11,111111111111111111:111111,1,111,1,11 1, .. .,1.,,,IL 1111i111 11111111 111111011111111111111111111111111111111111,111,11,1111 ill 1111 1111111111111111111111111111111111111111 1111:1111111111111111111111111111111,11,11,1 41/111111'111111111111,1111,1,1,1,1,111111 1111111111111111111111111111111101 1111111111111 111111111111111111111111111111111„ 0 0.0 35 0.0 7 mi "CANTERBURY CROSSING" APPLICATION FOR: PUD, REZONING, PRELIMINARY PLAT, FINAL PLAT SHAKOPEE, MINNESOTA September 4, 2020 Introduction Pulte HOMES Lifestyle Communities and Pulte Homes of Minnesota ("Pulte") are pleased to be submitting this joint application. Lifestyle Communities, through their partnership with Ecumen, will be building an age - restricted lifestyle cooperative (Zvago Canterbury Crossing) and Pulte will build two different styles of rowhomes (Canterbury Crossing). Please allow us to introduce our companies. Lifestyle Communities Lifestyle Communities, based in Bloomington, Minnesota is the premier boutique cooperative developer in Minnesota with over 35 cooperatives developed or co -developed by its team within the Twin Cities metro and Greater Minnesota. Included in its 30+ year portfolio is the Gramercy Club, Gramercy Park, Summerhill and, most recently, the Zvago cooperative brands. Lifestyle Communities is the product of an evolution of expertise in multifamily housing financial services that began in the 1980s and is fueled by past successes and a uniquely credible, informed and broad perspective as a lifestyle -focused multifamily housing developer. Pulte Homes Pulte's mission statement is simple and focused: "We build consumer inspired homes and communities to make lives better" We operate primarily under three distinct brands of homebuilding: Pulte Homes, Centex Homes, and Del Webb and build a wide variety of home types. We have a local office in Eden Prairie and will sell approximately 600 homes in the Twin Cities this year under the Pulte Homes and Del Webb brands. We take pride in creating innovative floor plans, livable neighborhoods, and working with integrity. The primary contact information for Lifestyle and Pulte was provided separately to City staff. Legal Descriptions Lifestyle Communities That part of Outlot F, CANTERBURY PARK SEVENTH ADDITION, according to the recorded plat thereof, Scott County, Minnesota, described as follows: Commencing at the most southerly corner of said Outlot F; thence North 00 degrees 10 minutes 27 seconds West, assumed bearing along the most easterly line of said Outlot F, a distance of 573.62 feet to the right-of-way line of Shenandoah Drive as depicted on said plat; thence northwesterly along said right- of-way line 120.21 feet, along a non -tangential curve concave to the northeast, having a radius of 1130.00 feet, a central angle of 06 degrees 05 minutes 42 seconds, and a chord bearing North 46 degrees 31 minutes 45 seconds West to the point of beginning; thence continuing northwesterly along 1 Page 214 of 527 said curve for 172.26 feet, having a radius of 1130.00 feet, a central angle of 08 degrees 44 minutes 03 seconds, and a chord bearing North 39 degrees 06 minutes 52 seconds West; thence South 77 degrees 03 minutes 46 seconds West 354.22 feet; thence South 12 degrees 56 minutes 59 seconds East 165.57 feet; thence South 50 degrees 07 minutes 02 seconds East 82.85 feet; thence northeasterly, easterly, and southeasterly 116.34 feet along a non -tangential curve concave to the south, having a radius of 65.00 feet, a central angle of 102 degrees 33 minutes 12 seconds, and a chord bearing North 87 degrees 26 minutes 16 seconds East; thence South 41 degrees 17 minutes 08 seconds East 36.07 feet; thence southeasterly 15.20 feet along a tangential curve concave to the northeast, having a radius of 90.00 feet and a central angle of 09 degrees 40 minutes 39 seconds; thence South 72 degrees 36 minutes 45 seconds East 16.22 feet; thence southeasterly 59.76 feet along a tangential curve concave to the southwest, having a radius of 330.00 feet and a central angle of 10 degrees 22 minutes 35 seconds; thence North 28 degrees 00 minutes 01 seconds East 143.03 feet; thence northeasterly 69.07 feet along a tangential curve concave to the southeast, having a radius of 240.00 feet and a central angle of 16 degrees 29 minutes 22 seconds; thence North 44 degrees 29 minutes 23 seconds East 55.11 feet to the point of beginning. Pulte Those parts of Outlots D and F, CANTERBURY PARK SEVENTH ADDITION, according to the recorded plat thereof, Scott County, Minnesota, described as follows: Beginning at the northwest corner of said Outlot F; thence North, assuming the north line of said Outlot F has a bearing of North 89 degrees 23 minutes 51 seconds East, a distance of 36.70 feet; thence North 89 degrees 24 minutes 07 seconds East 791.20 feet to the right of way of Shenandoah Drive as dedicated on said plat of Canterbury Park Seventh Addition; thence southeasterly 506.49 feet, along said right of way of Shenandoah Drive, along a non -tangential curve concave to the northeast, having a radius of 1130.00 feet, a central angle of 25 degrees 40 minutes 51 seconds, and a chord bearing South 21 degrees 54 minutes 25 seconds East; thence South 77 degrees 03 minutes 46 seconds West 354.22 feet; thence South 12 degrees 56 minutes 59 seconds East 165.57 feet; thence South 50 degrees 07 minutes 02 seconds East 82.85 feet; thence northeasterly, easterly, and southeasterly 116.34 feet along a non -tangential curve concave to the south, having a radius of 65.00 feet, a central angle of 102 degrees 33 minutes 12 seconds, and a chord bearing North 87 degrees 26 minutes 16 seconds East; thence South 41 degrees 17 minutes 08 seconds East 36.07 feet; thence southeasterly 15.20 feet along a tangential curve concave to the northeast, having a radius of 90.00 feet and a central angle of 09 degrees 40 minutes 39 seconds; thence South 72 degrees 36 minutes 45 seconds East 16.22 feet; thence southeasterly 59.76 feet along a tangential curve concave to the southwest, having a radius of 330.00 feet and a central angle of 10 degrees 22 minutes 34 seconds; thence South 28 degrees 00 minutes 01 seconds West 273.09 feet to the southwest line of said Outlot F; thence North 61 degrees 59 minutes 59 seconds West, along said southwest line, 479.87 feet; thence North 00 degrees 03 minutes 26 seconds East 570.82 feet; thence South 89 degrees 23 minutes 51 seconds West 401.51 feet; thence northerly 106.83 feet along a non -tangential curve concave to the west, having a radius of 1670.00 feet, a central angle of 03 degrees 39 minutes 55 seconds, and a chord bearing North 10 degrees 13 minutes 21 seconds East; thence northeasterly, northerly, and northwesterly 185.95 feet along a non -tangential curve concave to the west, having a radius of 60.00 feet, a central angle of 177 degrees 33 minutes 52 seconds, and a chord bearing North 3 degrees 14 minutes 32 seconds West, to the point of beginning. Serving the Housing Market Pulte and Lifestyle Communities have collaborated to create a new neighborhood in Canterbury Commons which serves a wide variety of demographic groups. The housing types outlined below are in demand, are mutually beneficial, and benefit future planned retail and commercial uses in the area. 2 Page 215 of 527 Cooperative Housing The Zvago Canterbury Crossing cooperative provides owners with a unique urban retreat lifestyle unlike any other in Canterbury Commons or the greater Shakopee area. Each owner can select from 6 different private residence floor plans while also gaining use and enjoyment of nearly 5,200 square feet of indoor common amenity spaces and nearly 1,500 square feet of outdoor amenity spaces that act as an extension of their cooperative home. These common amenity spaces are designed with inspiration from the surrounding Canterbury Commons area. Inside each private residence there are 4 distinct aesthetic themes to choose from in addition to a variety of finish selections within each theme, making each home distinctive to the taste and personal touch of each owner. The common amenity areas include: a great room, entertainment suite, wellness studio, business center, marker's space, outdoor terrace and a pickleball court. Zvago Canterbury Crossing is catered to active empty nesters, retirees, down sizers and lifestyle centric individuals seeking a fresh start with a community full of like-minded neighbors. Each home is required to have one age qualified occupant 62 years old or better. Most of our owners come directly from the surrounding community or people that left the community for a period of time and were looking for this type of opportunity to move back. The building and grounds are professionally managed by Ecumen which includes an on -site cooperative living manager and maintenance technician during normal business hours throughout the week. Rowhomes The rowhomes offered by Pulte will serve multiple demographic groups and interests. We are offering two types of rowhomes which are different in appearance as well as how they live and feel. They attract somewhat different buyers. 3-story urban rowhomes are positioned along the perimeter streets to present the urban village appearance and atmosphere that is consistent with the original goals of the broader Canterbury Commons community. Tools utilized to create the urban village feeling include the use of tall buildings positioned ten feet from the perimeter right-of-way lines. This type of home appeals to many singles of all ages, young couples, and first-time home buying families. The 2-story rowhome lives and feels like a single-family home. It also offers significant upgrades such as a sunroom, additional master bedroom space, and/or a third story loft/bedroom/rooftop terrace. These offerings, in addition to the reduced number of stairs, results in approximately 30% of our buyers being empty nesters. We have been tracking a gradual change in how empty nesters are approaching the home buying experience. Historically, many moved directly from their single-family homes into a single level home or an assisted living facility. In recent times, a significant percentage of our population is maintaining a high level of health as they age. This has resulted in many empty nesters delaying their move into single level homes and assisted living facilities. It has resulted in one additional move for many empty nesters. Our two -level townhome is filling the demand for active and healthy empty nesters as they make their initial move from their single-family homes. There is a synergy among the housing types because our typical empty nest buyer is in their 50's and 60's, which is younger than the typical cooperative living resident. In effect, the 2-story rowhome may act as a "feeder system" to the cooperative housing instead of direct competition. All the housing within this neighborhood is in strong demand and will serve a variety of demographic groups. One notable exception is that it will have significantly less children than a typical single-family neighborhood. 3 Page 216 of 527 Neighborhood Vision During the visioning process for this neighborhood, we needed to blend two primary goals: creating a distinct and attractive neighborhood that melds into the broader Canterbury Commons. Our team spent a considerable amount of time and thought preparing iterations of site plans for the new neighborhood, resulting in what is before you now. We'd like to point out the following design considerations that were incorporated: 1. Locations of Land Uses — We logically placed the cooperative at the prominent intersection of Shenandoah and Schenian to bolster the visual impact and arrival to Canterbury Crossing. The 3- story rowhomes have been positioned as more of a walk-up presence to Shenandoah and Schenian in order to emphasize the urban village flavor of the broader Canterbury Commons. These rowhomes are specifically designed to have the front elevations facing the perimeter streets. This provides very attractive street scape views. The garages are hidden in the rears of the buildings. Internal to the property will be found the 2-story rowhomes which, although very attractive, will be less visible from the perimeter roads. 2. Shared ponding — We have designed the storm water ponding system to treat water from all land uses included in this application. This leads to efficiencies with land use and storm water treatment. The ponds also provide an amenity to the naturalized landscape. 3. Private Amenities — The rowhome portion of the neighborhood will have a privately owned and maintained open space area containing a tot lot for children and a fire pit for socializing. See below "Private Amenities" section of this narrative for more details. These amenities are strategically placed in a central and convenient location. As mentioned in the cooperative narrative, there are several private indoor and outdoor amenities for Zvago owners to enjoy within the community. 4. Pedestrian Connectivity — We have designed the neighborhood to have strong pedestrian connectivity. Trails/walks run through the rowhome open space area and encircle the shared ponding. We have created connections from these amenity areas to the perimeter trails/walks along Shenandoah and Schenian. Key Facts Overall Site • Existing zoning is Major Recreation (MR) • Proposed zoning is Planned Unit Development (PUD) • Housing: o 56 senior rental housing o 86 2-story rowhomes O 22 3-story rowhomes O 164 total new homes • Gross area = 13.962 acres • Gross density = 11.75 units/acre Rowhomes • Gross area = 11.684 acres (includes half of the public ROW) • Number of homes = 108 • Gross density = 9.24 units/acre • Minimum setbacks: o Shenandoah = 10' o Schenian = 10' 4 Page 217 of 527 o Eagle Creek Boulevard = 40' o Hauer = 30' o North property line = 30' o Minimum distance between buildings = 20' • Entrance monument signs o Sign 1 (Primary off Paddock Court) — Sign dimensions will be 9 feet wide by 4 feet high. Lettering will be no more than 18 square feet. o Potential Sign 2 (Secondary off Hauer Trail) — Sign dimensions will be 2 feet wide by 4 feet high. Lettering will be no more than 6 square feet. Cooperative Bulk Regulations REGULATION/METRIC COOPERATIVE PARCEL SIZE: GROSS DENSITY OF PARCEL: - PRINCIPAL 777,11,111 ttrult=21111M1 ===1 - ACCESSORY STRUCTURES - rr711”7701,k1111 iiituttttuittstuiti MIZatt\\\ PROJECTING SIGN (#/MAX) MONUMENT SIGN (#/MAX) PROPOSED CONDITIONS 2.494 Acres (including half the ROW) 22.5 Units/Acre 20 feet 20 feet 20 feet 6 feet 55 feet 1 sign132 sf 1 sign/40 sf Homes Cooperative Housing Zvago Cooperatives are intentionally boutique in size, with each location designed to reflect the unique character of the surrounding neighborhood. Two of our completed communities, Zvago Glen Lake (Minnetonka, MN) and Zvago St. Anthony Park (St. Paul, MN), have received NIAOP awards for their high level of design when evaluated by a group of peers against other similar multifamily housing projects completed in the same year. Zvago Canterbury Crossing has been designed with the objective of portraying our twist on the modern farmhouse while blending with both the architectural style of the completed Triple Crown Residences and design of the proposed Pulte rowhomes. The cooperative boast high -quality materials including cultured stone, fiber cement siding (panels, board & batten, and lap) and timber accents (gables, brackets, and trellis). The color palette provides some high visual contrast between creams/whites and darker grays used 5 Page 218 of 527 in the fiber cement siding while the stone and timber elements encompassing every elevation of the building exude warmth and texture. The unit composition of the cooperative includes: UNIT TYPE # OF UNITS SQ. FT. RANGE ONE BEDROOM + DEN 10 1,003-1,047 sf 2 BEDROOM 32 1,247-1,326 sf 2 BEDROOM + DEN 14 1,535-1,576 sf Rowhomes Pulte Homes is known for the extraordinary steps that we take to ensure that we are designing and building homes that meet the needs and desires of home buyers. We continually reach out to the public and Pulte homeowners to get feedback to improve our home designs. It results in our homes being what we call Life Tested®. Through this intensive process, we have conceived of and incorporated many innovative features such as the Pulte Planning Center, the Everyday Entry, Super Laundry, Oversized Pantry, and the Owner's Retreat. This exhaustive process has played a major part in Pulte's success in "building consumer inspired homes and communities to make lives better." We will be building two types of rowhomes which will have an attainable entry price and will also provide homeowner association -maintained lawn, snow removal, and building exterior maintenance. These are highly valued traits for a rowhome buyer. When fully occupied, this neighborhood will have a mix of demographic groups living together. In recent years the rowhome market environment has changed significantly. The desires of the home buying public are evolving. In response, Pulte has completed in-depth consumer surveys and has designed the next generation of rowhomes. One of the original drivers of rowhome sales is that it expands the range of consumers who can afford home ownership. In the previous generation of rowhomes, this was typically accomplished by having identical floor plans and many exterior facades being identical in appearance. A common theme was that some or most of the units within a building would have the same exterior elevation. Another common theme was to have the same color scheme or two alternating color schemes for all individual units. With Pulte's next generation design, our goal is to maintain some level of price attainability, but to improve on the interior finish, provide choices in floor plans, add structural options, and historical rowhome architectural themes. With respect to our architecture, our overall approach is to "individualize and stylize" each unit. The result is individual units which differ in architecture from all other units within the same building and which vary in color scheme from most homes within the neighborhood. This is a significant advancement in the approach to rowhome architecture. The result is that each unit will appear unique and distinct. You will note the use of lap siding, stone, board and batten siding, banding boards, gables, shutters, dormers, and rooflines to individualize each front elevation. See attached photos and elevations. Side elevations present a variety of roof lines and siding materials. We have also chosen to upgrade all garage doors to a decorative garage door (see exhibit). We will predesign the building color palette for the neighborhood. We typically create six to eight distinct and timeless color packages for the buildings. Each building will have multiple colors. By designing the neighborhood in this way, we can be assured that the finished neighborhood will be attractive and diverse. We have included photos, elevations, and floor plans for both rowhome designs. Please forgive the unprofessional photos of the 3-story rowhomes. The design of these homes is so recent that we have just begun to build them. 6 Page 219 of 527 3-Story Rowhomes The 3-story rowhomes appeal primarily to singles of all ages, young couples, and first-time home buying families. The design of these homes focuses on presenting the attractive front facade to the surrounding drivers, pedestrians, businesses, and homes. These homes will be highly visible from the surrounding properties and streets. The garages are hidden in the rears of the homes so that the neighborhood presents very well from the perimeter. Another important design characteristic is that the buildings are designed to have short setbacks to the perimeter which is enabled by the fact that the garages are in the rear. The visual impact of this design approach is striking. We have designed the 3-story rowhomes to be setback 10 feet from the Shenandoah and Schenian rights -of -way to provide the urban feel and the urban corridors that are desired in Canterbury Commons. The final urban design trait is the addition of concrete service walks that will connect the front doors of these homes to the trails/walks along Shenandoah and Schenian. Floor plan information: Floor plan choices Highwood & Halston # bedrooms 3 to 4 #bathrooms 2.5 to 3.5 # garage stalls 2 Square footage 2,142 It is worth noting that our approach to "individualized and stylized" rowhome units extends to the interior as well. Buyers can choose from a range of options that are not typically seen in floor plans from previous generations: • 3 bedrooms with options for a 4th • 1st floor flex room and additional bathroom The typical rowhome buyer is seeking a lifestyle that does not include mowing the lawn, shoveling snow, and maintaining the exterior of their homes. In response to this desire, we create a homeowners association (HOA) to professionally manage these maintenance tasks. Another response to the buying public is the use of low maintenance materials on the exterior of the homes such as vinyl siding. However, we have upgraded our elevations to incorporate the use of stone on all front elevations and have upgraded our garage doors. The height of the 3-story rowhomes is approximately 38 feet. We anticipate these homes will range in price from the high $200k's to the mid $300k's. 2-Story Rowhomes The 2-story rowhomes have some overlap with the 3-story rowhome in terms of size and price, but the homes live and feel very different than the 3-story. The floor plans, dimensions, and lighting create the feeling of a single-family home. Options for an additional sunroom, more master bedroom space, and third story loft/and or rooftop terrace make this a highly versatile floor plan that appeals to different types of buyers. The additional options and the reduced number of stairs result in approximately 30% of our buyers being empty nesters. Another desirable trait is the same HOA maintenance as discussed with the 3-story rowhomes. While the 3-story rowhome is designed with a focus on the "front" elevation facing outward from the neighborhood, the 2-story rowhome is like a single-family home in that the front elevation incorporates the garage. This results in the 2-story rowhome having a different exterior appearance and flavor than the 3- story. The two different types of rowhomes offer a nice variety in terms of appearance, floor plans, and livability. 7 Page 220 of 527 The 2-story rowhomes include the same multiple architectural tools to create individualized elevations. The architecture of the 2-story rowhomes differs from the 3-story in one notable way. Where the 3-story rowhomes have stone on the front of every home, the 2-story rowhomes have an intentional unbalanced distribution of stone. The existence of garages on the front elevations makes this strategy particularly effective in presenting variety and a unified building elevation. Side elevations present a variety of roof lines and siding materials. Traditionally, 2-story rowhomes can sometimes have repetitive rear elevations. Offering the option of an additional sunroom and additional upstairs master bedroom space has resulted in a varying rear elevation from building to building. Homes will start at approximately 1,850 square feet of finished living space. Above the second floor, a half story can be finished as a unique rooftop terrace option. A popular first floor option is the sunroom. Depending on what options are chosen, anticipated townhome prices will range from the high $200k's to the high $400k's. The height of the 3-story rowhomes is approximately 34 feet. Floor plan options include: • 3 bedrooms with options for a 4th • Sunroom with additional upstairs bathroom expansion • Third floor loft or bedroom • Rooftop terrace Other floor plan information: Floor plan choices Ashton & Bowman # bedrooms 3 to 4 #bathrooms 2.5 to 3.5 # garage stalls 2 Square footage 1,850 to 2,400 Energy Efficiency & Sustainability The Zvago cooperative is designed to perform with high energy efficiency in both the private residences as well the common areas. The cooperative is built following sustainability practices that lead to a better living environment for our owners and more responsible means of construction than many of our peers. The following identifies the primary sustainability and energy efficiency measures used in the cooperative: Energy Star Appliances o Recycled content (50% post-industrial; Electric Vehicle Charging Station in Garage 25% post -consumer) Building Materials & Practices: o Regional Materials (products produced o Low VOC paints, coatings, adhesives, and within 500 miles of site) sealants o Environmental flooring o Recycled content (50% post-industrial; o Mold prevention materials for surfaces and 25% post -consumer) shower/tub locations o Regional Materials (products produced o Construction waste recycling, salvaging, within 500 miles of site) and landfill diversion (up to 75%) o Low VOC paints, coatings, adhesives, and sealants Both rowhome designs will have extremely high energy efficiency. Each home is tested using the Home Energy Rating System (HERS) index, which is the industry standard for measuring energy efficiency. Heating, cooling, and water heating constitute the largest cost of homeownership outside of the mortgage. The U.S. Department of Energy has determined that a typical resale home scores 130 on the HERS Index 8 Page 221 of 527 while a home built to the 2004 International Energy Conservation Code is awarded a rating of 100 (lower is more energy efficient). Pulte Homes measures the HERS score of every new home constructed. The average HERS score for our homes run in the range of 47 to 53. We are building extremely energy efficient homes that dramatically exceed the International Energy Conservation Code threshold. Parking Cooperative RATIO COUNT GARAGE PARKING 1.34 : 1 75 SURFACE PARKING 0.52 : 1 29 TOTAL PARKING 1.86 : 1 104 Rowhomes All homes will have two parking stalls in the garage and two parking stalls in the driveway for a total of 432 stalls. In addition to these four parking stalls per home, we are providing guest parking stalls placed at logical and convenient locations throughout the neighborhood. We have added 47 guest parking stalls for a total of 479 parking stalls. From our experience, this magnitude of parking is adequate for a rowhome neighborhood. Public It should also be noted that approximately 30 stalls of public parking are available along Shenandoah for the benefit of both rowhomes and cooperative housing. Private Amenities A key part of creating new neighborhoods is understanding our customers and anticipating their desires. This property is in an attractive location, surrounded by a variety of recreational, retail, and convenience - oriented amenities. Still, many people desire private, social gathering places to form bonds with their immediate neighbors. This is an important priority for many of our customers and the size of the rowhome neighborhood is large enough to economically sustain such amenities. Based on our early market research, we are planning the following private amenities for the rowhome neighborhood, all to be owned and maintained by a professionally managed HOA: • Playground/tot lot — Although we don't anticipate a high number of children living in the neighborhood, the nearest public playground is not close. We have chosen to construct a playground within the neighborhood for the private use of the rowhome neighborhood. • Fire pit — Many adults are seeking opportunities to socialize with their neighbors. We are building a fire pit to appeal to this desire. We have conscientiously designed the open space such that the fire pit is separated from the playground for safety but is within sight of the playground so that parents may entertain themselves at the fire pit while children play nearby at the playground. • Trails — Walking on trails and sidewalks is a common pastime and form of exercise for many adults, particularly empty nesters and cooperative living residents. We have created a private trail system within the neighborhood which serves multiple purposes: it provides access to and from the rowhome amenity area, creates a walking route around the storm water pond(s), and has 9 Page 222 of 527 links to the perimeter trails along Shenandoah and Schenian. To facilitate the sharing of the walks around the pond, a reciprocal easement will be executed. Phasing & Schedule Following is a summary of our preliminary schedule for site development and building construction: Summer/Fall 2021 Fall 2021 January 2022 Summer/Fall 2022 Fall 2022/Winter 2022 2025 Summary Site development of all rowhomes Phase 1 Begin construction on cooperative housing (60% presale mark) Model home for rowhomes; sales begin Site development of all rowhomes in Phase 2 Completion and occupancy of cooperative housing (95-100% sales mark) Full occupancy of all rowhomes We are very pleased to be bringing a new high -quality neighborhood to the City. The land uses proposed are consistent with the Comprehensive Plan guidance for this property and are consistent with the vision for Canterbury Commons. Please allow us to summarize some of the benefits that this new neighborhood will bring to the City: 1. Provides housing that is in demand — Our market research indicates that the strongest housing needs are for first time home buyers and for cooperative housing. The three housing products offered in this new neighborhood directly addresses these needs. This housing provides an opportunity for Shakopee residents to move to a more suitable home and to stay in the City. In addition, the housing will serve multiple demographic groups. 2. Provides modern innovative housing — Rowhomes have evolved rapidly since the great recession. The modernized floor plans, finishes, options, and architecture will be very appealing to home buyers. The cooperative floor plan offerings, amenity rich community and a retooled buyer's experience offers a fresh take on the cooperative living lifestyle and finds itself in an unparalleled position amongst its cooperative peers. 3. Synergistic housing — We've mentioned in this narrative how some of the empty nest buyers of the 2-story rowhomes will be younger than residents of the cooperative housing. This results in a convenient "feeder system" between the housing types. In addition, bringing residential housing to this area provides additional synergy with commercial and retail uses planned nearby. These land uses all work well together in a localized area. 4. Private amenities — The rowhomes and cooperative housing both include shared private amenities that will be very appealing to homeowners. 5. Strong pedestrian connectivity — We have designed a strong pedestrian system that conveniently connects to the City's trail/walk system. This maximizes the potential for pedestrian access to the existing and planned amenities within Canterbury Commons and beyond. The onsite pedestrian system will be a valued amenity by rowhome owners and residents of the cooperative living facility. 6. Upgraded architecture — Both the rowhomes and the cooperative living facility have upgraded and modernized architecture and materials. 7. Exceptional energy efficiency — The construction quality of both the rowhomes and cooperative results in highly energy efficient homes. 8. Professionally managed exterior and grounds — All homes including the cooperative living facility will have professionally managed building exterior and grounds. This results a consistently manicured and clean looking neighborhood. This submittal includes: • This narrative including legal descriptions of existing properties 10 Page 223 of 527 • Multipurpose Planning Application • Application fees totaling $11,000 o PUD = $3, 500 o Rezoning = $3,000 o Pre and final plat = $4,500 • Preliminary plat, final plat, architectural (for cooperative), survey, civil engineering, and landscape plans • Example building elevations • Rendering of the combined site • Rowhome Phasing Plan • Amenity graphics • Entrance monument graphics • Cooperative floor plans, elevations and perspective renderings 11 Page 224 of 527 133HS H3AO0 1tl111W9fS ONINOZ3H aNV'and `1Vld AHVNIWI131:1d V10S3NNIYf '33dONVHS ONISSOHQ Alif19H31NVO 1 171 1 4W8 a DEVELOPER SURVEYOR oz d uR ° z z LL O z SHEET INDEX wo04 9 - DZOZ '9Z ISO ox.panOOZ90003\9ZZZLawp\\ouppoM Mtl\:O :awou po�0 Page 225 of 527 wdzo:L DMZ '9Z lop 640'nunsZ9000Z\14L90swp\plug6eomw\esimloefo.1\6uivoM md\:0 :ewou 6utinoi4 Page 226 of 527 11VH3AO - ltlld AHVNIWIl3Hd 1VllIIN9fS ONINOZ3H aNV'alld `ltlld AHVNIWI13Hd V10S3NNIYf '33dONVHS ONISSOHO AHn9H31NVO 1 171 1 1 d b 4W8 M CO 15 M woS7:9 — DMZ '9Z 100o.xP'1o1aa.Z90003\9ZZZLswp\\ouppoM .xtl\:0 :awou po,0 Page 227 of 527 V M3IA - ltlld AHVNI WI13Hd 1VllIIN9fS ONINOZ3H aNv 'and `1Vld AHVNIW113Hd \G� �Q Jw pP‘<< LIN 7 s AON da Sit00� ., (V QJ 0 m zo' Z,1.2aa0.an L 1JO19 T R I Z F£ t R E S a 3 LO O.ON viauno 029 3,..E0.00N z waSy 9 — DMZ '9Z 100o.xP'10Iaa.Z90003\9ZZZLawp\:D :awou po�0 Page 228 of 527 Ark MS9,99pN MSSMsmx 9spepfx 8 Q.�a " u" 9. N ry ko 8 mMS9.GCaDN k Ma.YWON A9BL a' 8 GL Ma9 N . 9L M.9G.G9Ax SGA9mN 6 8 8 8 a oM O N o,,,.29.99mN A 8 AG 9c A M,99,s9oON " A AS'a M css9wvnni 8 a li 8 mfL 8 8 As 90 " U9,3'9.99mN A $' O m%-eg,92 ps'eL 'ref[ IMAS1211 8 " M.99S9mN 8 k 8 .09'9L P reL 9 ,99,sPAN 8 M3IA - ltlld AHVNI WIl3Hd ltlllIIN8fS ONINOZ3H aNv 'and `ltlld AHVNIWI13Hd a „ � MS9,9efDN 8 8 °Gma N k ry Y ry 1,1.99.99.00N $ c - A G9ADNm A NASPLOON PSPL M.99,09aDN " A MSGp• N9ADN A k ps9G ruv $ M .eg.YCm u ^ 8 O k " M.99,99mNm " 8 19.95,99400N .DG 9L M59,9CAN A9'BL MSGpMON MASSMOON 8 $ • M.9G, LON m00, 8 ^' .99.99.001 A 8 • Mtre.s9mxm "' 8 m'9L Ms9pcfoN 8 8 8 MSSPL▪ OON 8 As9L ,fc,ttADN� ▪ m9L Y B m u 955 OONO $ m 8 A Css9pfx 8 D9 L .09". 19.99,99.pN a a ,DGZL M.lG.SIAN Ye a A.19.sswN S� ry .45.9140N " k 00.DG9 A UM.19.4 A 0 AG'" 8 z0,19.9.9.1CN 8 8 sb a m 9L M,1sssADN 8 16LL4100.00. ,99 LZ pD'sZ ,mwZ ,a9wZ ,m LZ L )13018 T "0ZAE 88b S $ .91110 ADYZ 001P 19L9 LO 51011f10 Z5-O45 3.9Z,50,000, Z 1AaS7:9 — DMZ '9Z 100 D.MP'10Ia9.10Z90003 9ZZ31.90,1,\p11.1010aAM0.1\a91M1o80 \00190A .,9\:5 :0.00 1010.19 Page 229 of 527 11Vd3AO - NV1d 31IS 1V111IN9fS ONINOZJH aNV 'and `1Vld AHVNIW113Hd V10S3NNIYf '33dONVHS ONISSOHO AHn9H31NVO 1 171 1 i d b W8 woS1,9 — OZOZ '9Z 1o0 ox.payisZ9000Z\9ZZ31.swp\\ouppoM M�:O :awou po�0 Page 230 of 527 CO0 LLI / \ maBAo-miONI amar ,l _eemmza_,'a@anw31:1d lig ' ■�� _ �y a .. .: « �.� m w > R to ., se 09ZZ,1..wP\_ ___c«e Page aam V M3IA - NVld ONIdyOSaNv1 ltlllIIN9fS ONINOZJH aNv 'and `1Vld AHVNIWI13Hd z J z— wa99:9 — OZOZ '9Z 4a0 P PuoIZ9000Z\9ZZZLswP\Pluoioa,x,w\asi.uyoai ova\o "PP'. Mtl\:0 :awou po,0 Page 232 of 527 M3IA - NVId ONIdvOSaNv1 Z 24 1VllIIN9fS 9NINOZ3a aNV 'and `ltlld AHVNIINIl3Hd Z o CO M wo9S:9 — OZOZ '9Z 4'0 omp'puoIZ9000Z\9ZZZI.s.P Pluoioa,mw \ouI90 mtl\:0 :awou Mo�0 Page 233 of 527 W SITE PLAN NOTES: m1d31Isams ,i _eaR,m a, amw,a ONISS01:102mean -a es3-1 AisAl, 6\°4/ § ))/§ \1\%| \'20/14 §@ )! ) . = = # 8 §9! § 3£! Aw � q QUALITY ASSURANCE/CONTROL _ - ® / w.m- 9O m �_\ __, w % % m « * CO ! Co : Page aam 43 z }_\ « ! � }} «:; GRADING NOTES: mrdONI »a - HOIN3S , m_R and am e01:10a1191:13I mo-a ms316gd11 \\ = |g# _o 3 2 IS Wp M9.61,140MDA! \ _G / Page mam NVId Amin - HOIN3S 1V111W8fS and °NV 1Vld ALIVNINI1131id VIOS3NNINI '33dONVHS t SS3a00V 103"0Hd ONISSOHO Adf18tl31NVO - IJOIN3S 31A1S3311 UTILITY NOTES: z 0 \.� 'au,o o,a Page 236 of 527 60'Z — 07,0Z 9Z 100 ,JS I99Z9000Z\6z LZ lswp\pIuoioo,Mu\ \DUN.. cn w \ 1 \ \ \ \ \ \ \ \\ \ 1 1 I 1 NV1d 3dVOSCINV1 - HOIN3S -nt.umans and GNVJ.V1d ALIVNIIN113Idd ONISSOLIO A1:111£1113.1NVO - 1101N3S 31A1S3Al1 0 z / . • : ; • : • . D 0 Page 237 of 527 POLL - OZOZ 90 PO 2^0N0-9P149000Z \ LZ PPP \ PIPOP,o^P \ .PPe!ox, \ PPP°. \ ,POoPO Page 238 of 527 Page 239 of 527 Page 240 of 527 1111%1111 111 111111,11,11,1101 111111111 11111111111 1111111111111111 111111111111111111111111 1111111111111111111111111111111111111111' „„„„, ?Ohl 1111111111111111111111111111 1111((, 1111111111111111111111111111111111111111111111111111111111111111111111,11,1,',', oluol000000000000ni': numo" 111111Hig;',°,1', 1%1 r"17 ,,,, 11111111 %1111%111111111111111111111,111111, ,L, 1"3 ,1 6 011 ")) 0 an '33 '2 31, f,13 11111111111111111111111111111111111111111111111111111111111111111, ana,1111111a, Page 242 of 527 Unit Schedule (Gross SF - by Flr) Gross SF 1,003 ft' x co M 1,247 ft' 1,535 ft' 1,576 ft' x co 00 1,047 ft' 1,326 ft' 1,247 ft' 1,535 ft' x (O ) 30N(0 co 0 I- co 0 CO 1,247 ft' 1,535 ft' co N co 0 1,047 ft' 1,326 ft' 1,247 ft' 1,576 ft' 0 3 O 0 < I"- N N h Unit Type ❑ + CC CO CC CO N ❑ + CC C CO CO N N ❑ + CC CO N ❑ + CC CO x—,— ❑ + C 03 CO CO N,— 2BR 2BR+D 2BR+D ❑ + CC CO ❑ + CC CC m CO N ❑ + CC CC CO CO N N ❑ + CC CO N 1BR+D ❑ + CC CC CO CO ,— N ❑ + CC CC CO CO N N Zvago Name Z TWELVE Z TWENTY THREE Z TWENTY Z THIRTY Z THIRTY ONE Z TWELVE Z FOURTEEN Z TWENTY THREE Z TW ENTY Z THIRTY Z THIRTY ONE Z TWELVE Z FOURTEEN Z TWENTY THREE Z TWENTY Z THIRTY ZTHIRTYONE Z TWELVE Z FOURTEEN Z TWENTY THREE Z TWENTY Z THIRTY ONE d E al Z M m G DD U G N 000 L G 7 7 co G 7 co coca() G 7 7 G G 7 7 N 000 G G 7 7 (O G 7 co 07 G 7 O7 O G G 7 7 N O❑❑ G G 7 7 <O G 7 co CO G 7 a CO U G G 7 7 N (O 00 G G 77 Level4: 12 Grand total: 56 Level Level 1 Level 1 Level 1 Level 1 Level 1 Level 1: 12 Level 2 Level 2 Level 2 Level 2 Level 2 Level 2 Level 2: 16 Level 3 Level 3 Level 3 Level 3 Level 3 Level 3 Level 3: 16 Level 4 Level 4 Level 4 Level 4 Level 4 Unit Schedule (Gross SF - Overall) Gross SF 00 M O Q 1,047 ft' CO N M n 'I- N 1,535 ft' 1,576 ft' a (o a ao o a C N 0 0 0 Unit Type 1BR+D 1BR+D ❑ + ❑ + CO CO CO CO N N N N Zvago Name Z TWELVE Z FOURTEEN Z TWENTY THREE Z TWENTY Z THIRTY Z THIRTY ONE Name Unit B3 Unit B4 1BR+D: 10 Unit C1 Unit C2 2BR: 32 Unit D1 Unit D6 2BR+D: 14 Grand total: 56 Total Gross Area Area CO V V 23,976 ft' 26,624 ft' 115,915 ft' a el co co CO W I— M M N N Level Level 4 Level 3 Level 2 Level 1 Level-1 Grand total 0 0 V aa N (0 CD 0 Page 243 of 527 / \ \ \ 0 F• zm�Q w z o w z0Q0F" ow N U O = Z m 0 _I U0 � w ¢ w z w O w 12 m U a Q Page 244 of 527 \ \ \ \ U Y QUQ CO K w III9I Illu„ \ \ Page 245 of 527 Mao" "'"''"'illllll, „„„uullll dos \ \ \ \ \ \ Page 246 of 527 \ / \ \ / z w 0 m \ \ \ 'II 11111111 Page 247 of 527 / \ / \ \ / \ / \ / \ \ ,101111 011011,?i \ 3 \ G,mam II 4X4 STEEL SQUARE TUBE 4X4 STEEL SQUARE TUBE LN>�OTho 0 SEE CIVIL FOR MONUMENT SIGN LOCATION „o-,o INBRIMMER Stv 9 Page 249 of 527 ooror000rn H11111111111111 opion n111111 VH11111111111111111 111,1,Ilono 11111.11112.21.1.111 onn1o111111.11111111111111.1 1111111 11110.11 „orroorrooron1,1,1 no.111111111111111111111111 1111111 innnnni 0 on ononli " in! „non, 11111°1 Hnonnonnonni CD CY:n .72 cJL enn„, 0 CZ CD Page 250 of 527 2 z 0 0000 Id 00 0 00 0 L.1.1 1111111111 111111111111111111111: 11111,11,1111111111111 1111,111,1111,11,11111,11 1111111,11111111.111,1111 111111111,1111,1111111 1111111111111111 l'rrrrrr 111111111111111111111 111111111111111 111111111111111111111 ... nionyninininninnin MMMMMMMMMI:., 11111111111111111111 1 1 1 1 1 1 1 1 1 111111111111111111111111 111.1111.0.1.: 111.1.1.1.1.1.11 111111111111Mo 11.111111.11.1.1.11111,11.11.1 royrrrIrri :I:Oro:Oro 11111111111111.1.nrir 111111111111000011111111111111111111111111111111111111111111111111111.1111111111111111,111,111,111,111,11 lionFn5 10nn ung 'loin 'Kann on, 1 111111 1111 ;gala nnngn onognionnillin n r :110000114 11111.1.0.1! 1111.1 ., ::::O.O.:O:O:O.:::::o:O:O:oO:oOOOOOO 11 111111111111 III 11.1,1,1.1.1 •,-.1 r:f••:7•••r• 11101010V, 1 111111100 1111,c,c,H11,111,c,,I 1111111111111111111ln Hco11111111111 111,111c m.11111,1,1 1111,1111.1,1,1111,111,111, „, 11111111111111111111111)1)111111111111 111111.111,1111111111111 11111111,11,11111 111,1111111111,!!111,1 11,111,111,jj,1111i111,11 1111 1141.11.11.1 111 111111 1,,,,,,,,,,,,,m11111111111111111111111111111111111111111111111111111,1111111,11,,,,,,,,,,,,,,,,,,IIVIII V A vow asompummnologumplun In4',„nnotpc 1100J401/110100101100 Z 0 I— I— C, Z ,.... Z Ca UJ 2. lil 0 M ° 0 Z 111 0 LLI < 0 . Z 0 -J UJ 0 LLI 0000 W Z X IL Q on < 0 co 0 0 I/ a <I) Ea: on 8, 0 00 11100))))011)))))1111111111111111)11 ))))11111111110011111) 0001011111 1111111, 1111111111111111 CS 111 1) 111111111111111111111111111 11111,1111,'11,1111'1111111,111,1V,11111 1111111,1111111111111111 11111111111111111111111111 11111111111111 1111111111 1 , „ ih„ 1111111 1111 CZ SCREEN DECK 0 Z I— 0, Z ,- Z R 75 1— 0), cc LIF Z' Lu2 wt6LIg.F..- cWZ1.1 0 00 040 ,ao 0 024 O> _u • C0;W C,_, Y,,.Zi—Z n0 D. 11acaco LI c5 o<,F 11 SCREEN DECK '''11111111i1111111111''' oom00000imoli' " 1 i1 1 1111)))111111111IAII11111111")111.1111 .1,11,111,111,111,111,111,111,111,111,111,111,111,111,111,111,111,111,111,111,111111, 1,11,11111,1,111, 1,1 1,11.1 111,1i111)1.11,11.11,11.11,1111111,1.0'1‘1')1')1')1)1 11111111,1111111,1111) 11111111111)1)0: 1111.1.11.11.1,11111111 1111111)1 1111111111111111111111 !,.!,!,!!„,!,4'1:'1';!1',.,11 „„„„„„„„„„„„„„„„„„,,,,,,,,,,,,,,,,,,,,,,,,„,,,,,,,,,,,,,c,•„„„„„„„„ 1,,,,pV00000,„„:::::„„,:::„11,111,111,1111111111„1111„,„1111V1111 I ' ''' IIV1J 111111111111111111111S11111!, 1,111.1.1s,s, „.,..„ 2;,.,,, 11• .11:!,,„'1111111111 f 1 ir, 1111111111111.1,1111 ;.,,,,!; Ill 1 1111111111111111111111111111111111111111111111111I ) 10 -J QZ 0_ < z on 24 z < r)))) CD a 0 2424 ct 00 1,0 l71- 1111 1111111111 1111111111,1111111111 CULTURED STONE V 1111111111111,1,1,1,11, 44) ) O 11 uJ- (-) as LLI as 11 11) 444 11 10 V0011110) Page 251 of 527 )1111111111 11111111111�1 mmmmmmmm gym: KD w 0 m 1111111111 1111111111 11111111111111111111 ANINEN j11111111111111III11 11111111111111111111111111 IIIIIIIIII , 1111111111 SCREEN DEC 1111 11; IIIIIIIIII FIBER CEMENT LAP SIDING - Color 3 7 ,;n 11i 11II71NN71 IIIIIIIIIIIvoIIIIII III 11111111111111111111 MIN NA AN11111 II 11111111111 111111111111 IIIIIIIIII IU 6 61 IIIIIIIIII!! 1r 1111111111.1111111111 11111111111111119 1111111111111111111111111111111111� 11111111111111111111111111111111111111111111111111111�1�1�11�11�1�1�1�111111111111 IUII IIIIIIIIIIIIII uililiii 11111111111111111111 1111IIII111111.1.11i puuiii!,P; ;; III111,111111 plllplp 11.1;g1 (i1„ p1 Vi0uiu r- z 0 10<a 0m. Z m0 0Co EL 0 Co 0 m 111 16 0 0 0 W 667 Page 252 of 527 111111111111111 "III""11"IIII:::.11;1111111111111,'1111111111111111'1"1111111!1011111111111111111 11111,1,1 111111111111 11111111111111 11111111)), : 01..1111r111,111,111,111 1 'I,,I'.,11.11',.''1,11,11,11111,11111111,1,111,III,,IIIIIII',1111,11,1,11111 111111111 .„. 100 11111111111 1 D1111111111'111111111110 1 1111 ..,L,111111111111.1,1111111' cn CI) u ci) 0 0 C 4 c cfl 2 c/) 0 z 0 — < ° I-- 0 Cr) CC -a 0 o z CCI 0 Z 2 0 2 w 0 < d WO w z z 5 01, < .01•-,917 SCREEN DECK IFIT1.111111T1—TIT„ "11111111 1111111111111111111111 0 0 UJ Z LU > 1111111i11111111111111111111:111111111„„„, 1111111111 1„1„1„1„1„11,,ij .1:1111111111111111111111111111111111 kg, Ai 11.1.1,111JJ,1.1111111111 111111111111111111111111111111111111111111111101 111111111 11111101111111111111111111111111 1111 1111111111 1111111111',',',n11., 1111,11,1111.1111.1.1111111 thih, .1,1.11,1,111,h) „1„1„1, J,1111111,11.11111111.1„ -1111,:11:1IIIII171111.111,1,,II1.111,II, IIII111111111IIIIIIIIIIIIIIIIIIIIIIIII 111.1iii.,,,,,1111111.1 .1(11111111111111111111111111011111111111[01[111111 I111111111111111111111111111111111111111111111111111111111111. , 111111 V A 1111"1111111111111111111111 111111 11111111 111111: 111111:111111111111111111111111111 1111 11111111111111111111. I III:I 11.11.11.11111111[1.1,1,1,1, 11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 11111,111.11,111111iijI 1,11111111.11 1111111)11 11111IIIII, 11,11.11,111,1, 11110•:.."..i. 1111111 110 01110101 h II.1„..,1..I....., ..,...,;... 1'1:1IIIIIIIIIII.IIIIIIIIIIIIIIIIII1))1III.11.1.IIIIIIIIIIIIIII"I''11111111111'1111111111111111:1111111'11'111"I':''I111111111111111111111:111.11111I111111111111:11IIIIIIIIIII.11IIII"IIIIIIIIIIIIIII.11.1.IIIIII.11IIIIIIII111Y ' 111,1011.111.11111111111.1111III1111111111111.110111111001111111I111011101111110111111111111111111111111111111111111111111111111I11111111111111111111111111111111111111111" 1111111111111111111111111111111I11111111111111111111111.11111.111111111111111111111111111111111111111111110111011010.00111110110111111111,111111111111111111111111111111 111.11111,11,11,1IIIIII" 111111111111111.1,1.1.1,1, 1.111,111',IIII1IIIIIIIIII1 1111,11.11,1IIIIIIIIIII 111111111111111111,11 11.11,11,1,1,1),II1.1,1.,1,1.1„1, IIIII1III,II'1:.1,1,I..,,,II,,,IIII11,,11„,111,111,1' iIIIIII.IIIIIIIIIIIIIIII11111,1111,11,11.11 ..II:;,,..,I,11",11',11'..11',.111.1.11„.1.1IIIIIIIIIII'II'III;. II ', < IIIIIIIIIIIIIIIIIIIIIIIIIIIIII„II.IIIII "1,1,1,1jj),1,1,1,1111i,l'ill1 IIIIII1111" 11111111,11 00 ie.• •,,,,, •• "• I I T ..11,1,I1.1.1 i ffiffim,1,1111w 101111 ilifir$1,1111111111 < r A 1111111111111 .I .1111 .I .11.1 .1 .I .1 .1 .1 .1 .111 Ill .111 Ill .111 .111 .111 Ill .1111111 II .1 .1 II 111 .1 .111 .1 .111 .1 .111111 II .111 II Ill .1111111.11111111 Ill .111 .1.1 .111 .1.1 .1 .1 .11111 .11111 .11111111111111111111 111 11111111111.1.11111iii 1111111111 1"1"1,11,1',1'.„ , 1111111111.1111111111 ',,! ...„1„1.i„i„hill,1:1i11 1111111:11„1111:(1'11,„(1„,1,1, 111,11111,1•111111,11111 1.';',i,",„i„„i,„:„:„.,:„:11111 ,(1:1,1"1. 11111111111111111111 iJ,ii ,11,1111111:1„,i ,i,„)).i. 11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111„ 1.111,11,1„1,1„,1 1111'1'1' ,i' ,l'I' i 1111111111111,1,1„1„1„1,;,,„ „1„,„1„:„:.;;„:,,,,'„:„„H;,„„'„',„'„',::;• e "'t 11 PP I 1I$ 1„ 0000000 4hrP PHI 11111111111111111111111111111111111 1111111111111111111111111111 0 0 z (I) ELTI 1101100„, „ ) Page 253 of 527 • . '41414I 1111111111111 1111111:1";'i.i.'11111111f.11.1'..'11.'11.;',1'111,1''1,111,1111111111P111111':o1'111,1011111,..1,!..,..11,,,,11111111111111111111o0 pp pd,„ pp,: .................................................. „,„„„„„„............., p p !,d..„.„,.,.!.1111111111111110111111111111111111111.. 111111111000000101iii---- ....,.:.'..dpd'iii111 P11111111111111111111111111 HIPIPIII0 1111111:1111111,11111111,1„1„1:IIIIIIIIIIIIIIIIIIIIi ,,,......P.,....11....11:!IL".,,:l 11.".1111111111111111111111 .'id:P•i".:., 1.111111111111111111111111111I III"II:I"Il 111.1,11,1,1,111,(11,1,..•.,..,,,,.•,,...•,:,•,..,...,p.,.,.,,,,,..,,:..,,...,..p..,.„,,,,,,„„p.iy,,, !..,..........100vo ..................... O. L1, . • ! i ! ! ! h„„......,,,,,, . • 1"1"I.III,,P.,:,:llii 1111111P.IIIIg.d'P" oo• 0 00 CD LIU pp,;, u3p.„,k uuippkd cpp,."fp. cd'd Page 254 of 527 CO CLO 11 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I you' iiiiiiP11111111111111111111111111111111.1. I I • I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I •:!, r!pi 11111111111th00000000000000000lllio ,yy".!".!".1,1„ 111111:111,111111111111i 111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111Il 111111111111111111111111111111111111111111111111 1111111111111' 1111111111111111.1 111111.1111111.1111111. 1111111111 Him 111111111' 1111111111 1111111111111111111111111110 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 1111111 111111111111111111111111111111111111111111111 11111111111'11111111 1111'11111 11111'1111 111111111111111111111 11111111111111111111 11111111111111111111 111111111111111111111 mogomp ef IITI40.00 di 1 11111111111111111111 111111111' 1111111 R11,RROR11,1 111111111111 71101 illiad/H11 4 I: RI !gall Hoo imci,„ 11111111111111111111 1111 1111 1 1,11 111111 III 1111111. Ion. 1111111111' 1111111111 MINVIN1P1 d : • 1 1111,1 10000_ 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 I 1 1 „vcCIRRSC,•••RR '‘'LL wAJ 11111111111111111111111111111111111111.111.111.111.1111.111.111.111.111.111111111111111111111111111111111111111.11111.111.111.11.111.1111 11111111111111111111111111111111111111111111 1111111111. IIIIIIIIII 111111.11E 11111111111111111111.1111 11111111111111111111 11.11.111,1111111:1,111."")11,,,, IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 1111111111111111111111111111111111111111111 11111.1.11,11, 1111111111"1111111111 1111111111111111111.1 1111.1.111,1j 1111111111. 1111111111111111111111111111 C001110 ; „ „ ! • • • • 111111111 VJ1 11111.1111111.11111111.11.11.11.11.11.111111111111,1 111111.1.1.1.1 .111.1.1.11i 1111.1.11.1.1.1. 11.1.1.1.1.1.1.11,11.1.1.1.1.1.111.11.11.111 1.1.1.1.1,1.11.1).11.1.1.1.11.1111,11 11111111111111111.1.1111111111111111111111111 111111..1.1.11111111 11111111.1.1. 11111111111,1,1,1,1,1,1,1,1,1,1.1.1.1.1.1.1.1.1.1 !R1.1„J !RI 111 71p - 1 C14 Cc, 1111 111111111.. 111111'1111 11111111111111111111 III 1 1111 1 1; 11 111 11 1 11 1111111111'1111111,11,1 1111111111'1111111111 Lipppfpri ••!:11.111L1.1.1„.1 vg ooD'oololoyooDfiolovoov000y0000ivIDoo0o0opoolioloopoloolooloillDfiolmioyooDfioroolooloyoy 11111111 11111111111111111.1 1111111: 1111111 11111111.II: "dpppdpp''' 11.1.1.1.1.1.1.1.1..11111111.11.1 1.11.1.1.1.1.1.1.1.11.1.11.1.1.1.1.1,1: 111111111111111111111 pamo144,),1 Cpp.1111 •1111,1 ljp CPCC. ICEL. 11:111111::: ppp1:: pp1,11,111 1111111111 1111111, POI Ald „PM I I d :LicciLLR 1 1 1 1 1 I 1 1 .1 • • 11011 •• 1„1,1„ 1111111111111111111111111111111 „ 1111110111111i 11111111111111.11111i (.9 0 Z 0 0 cRi Cl. cO LLL CY 51.11 04 0 LLJ 0 Z 0 o CO 0 . LLJ w0 > W LLI < CC 0 Z CC 1.11 L.11 Ill Z — L11 z L LJ Z07 L C C O LO<° On< 0E10 0 0 I - - Z ECDO) ELL CCU, CC I. L I J 0 iZic < co 0 0 Li z co < 0 co v . ,111111 11111111 11114tf:er1,77 1,1,1,1,11111 Brenno,, 11111111111,01uP n111° q111111111111M ,1,11411,1,11111111 1111111 1111111M111, 111111111111 ,:i:11,1„'111111,111'1'111 ph1101111111111,: P,1'111: 111 1111111111111:,;‘1111'111' ,:,:,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,111111111111111,1111,1,1111111111111111111111111 11111111110n,, 1111111111111111111111111111111111,11,11,111111111111111111111111v,v 111111E11nm go 11111111111111111111 '11111111111111111111111"'"'"1"11111111111ylull111111111 11111111111111 11 111 11111 I ' 001 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1111111111111111111111111111 11.014.1 11111111111111111111111111111 ,000011111111111111111111111111111111olo 1111111111111111111111111111 Page 255 of 527 1111111 „„„ 1;1 11. 11 0 0001000000001,' 10,:„H,",1,11,1 ,b,i,,,,,Nrxr,or r,daverr, 1111 iN011011,1,,,g1,01 Vgi M11111V(4,1 tegl r„ Illiiiii11'111111111111 MOM 111110161 1111111111111111111111111101, Vtieti4 Ifortlf, 6,80111,10, iS11604d 111111,1111:110P%o 101101 „„ 1,110111111111111,,,,y 11511,1,1 r„,,,111 111 *MO WI '441000 0, 161 111,11111111111111Rf, nRu&\ 0111111,1ot 11111H11 11,11 oollo11111111111'1 11'1111,'1111111111111111,w,y,VNI,111141))11 IIV'iiiliv111111,1,,p,y,111111811111$4Y4 olulumuiti(1.,"„fR 1011vi 11111111111111111o1111111l000l 111111 dloon000no 111111111111111111111111111111111111111111,11111111111111111111 "11111,11,11,1,1111,1,1,1,11,1,11,1,11,1,11,1,11,1,1111,1 „1,11111111111Hol,,,,,ov,,,„„1 �'!''II!VN °''I ',I,; �!,hYfPppIIN'li;'','p' III 1 uul�1111, wu1' NIIIIII' 111 VIII'ill'I'.iJV„illy IIII I �IIIIIIIIIINI6��� 11111111111111111111111111111111111 nn IiWW RIt I R bMhµa��„io'�"v� opoopoop000vool 11Illlp11lllml!!llllhl''I Iq ll 111 11111 I1IIII IIIIIIII Illllpv'I ",'Id ''ll^I NNI 111111111 NI „III, �'N �Vdlld , Illlllpllllllll, 11,0111,f1, A A A A AA I A, iii ':::::111111ovollIONN„„ Page 259 of 527 (/ , Ashton & Bowman MIIN WA,IIWuuulul III 1V'1011110114101100,4119 , om°1'IVIJIVI!IIPd,,;pu�Ip„ iik AIM i 111 II piW 111111111111111111111111111111111 11111111111111111 11111111111111111111 —I 11111111111111111 1IwPi2ui Vie I1IV� ininoi11111111111 llooluouomu Page 260 of 527 Ashton & Bowman ////,'1" it 4. R;i,IdPi illfy'ti'il'il'I',' 1iii'lumI''9Mlil'.I 1, iniiAtJJ4pp vMI riYVlUlI)'r, ,111,11,111, Page 261 of 527 Ashton & Bowman Idy4'11i ii1 11111 ui, „olooloolooloolooloolii 'I"IIIi'llli111 III I I! 1iliiiiillllu1 Page 262 of 527 Ashton & Bowman MIN,%,�111' lesemotimmon Page 263 of 527 £LT09 s!ouITTI `6JnqumunoS 00£ 01!AS - `PE(2IJ 109 0061 aDJJJO auoZ 1.SOMp!JA -WI OHH.IN I69661M 1 1 W 6 1 W 5 a @ 5A ' 20 o s-I Tun -ZIgu!Plmfl ue!d uoi upuno3 gEIS old lo}uopRu!pl!ng}!un-S p 4 4 4 4 4 4 4 4 <3 0 CN N 0 N O v O D D D D 1 .. i J: — . S ,( 3 1 II r—=— o■ � z I L �• tR L J LLrI• r lr .. I 1 NS 3a I l L • J J L wr r + ,� %L z K I 1� r--.-.,- I F 1' , • rr ® J J1.1+ ♦S -- • _J p r x-� r J • 1 z1 t£ f 'L_L<-1 1 L_ rh (y 1l1—`1 1 1 ` L 1 j 'j�IL n n 4L4L ss • J r •� } $ ffffffJJJJJJ������r I I p• ' ' ,µ g9 Iy • ■ . 3S imo L 4 L IHJI S • Page 264 of 527 £LL09 siou1lll `�Jnquinegos 00£ `PP021lloD 0061 DOT() aUOZ 1.S MptyAI vox - .4"nro0001cn b. 1 a p-ison -zi ulp[mfl n d v � 1,_- 1. �o z, 4 5 ueld sooli lsnd uuldlo uQJ ulPlmanu11-5 ® 4 4 4 4 4 4 4 4 N 0 N N N 0 N M N 0 N 0 N N N 0 Z Z Z Z 0 Z D mold M,OS v. S1321Hs GNU - S1331-1i H'RZ NO .0, 336 rre au urea seuwaa max areas um Page 265 of 527 £Li09 saoagfi llzngcunegos 00£ o1ins - `Ppo1I3ioD 006I NaJO °UOZ 1.SOMP!J I 82 - WImJ,waH nn iV4a,9 (.) -1..sl?un-Zl wilna - _ i I ffhi i t g l � w 1 > N b i d, ue?d aooHH Puooag ue?d loguoD xuiP?mg l?u11-5 i 9 4 4 4 4 4 4 4 4 0 N N 2 N m O N O 0) 0 00 D z 00 D I sand 37103 r✓uamxmu snws Nu - s331a .ewe no sov and u 3r13a sewer o no moon MT. mon O 0 r I® I xn t lj ©. I)6 I �� a a w m ` i IO d I „ © - a a 00 1 0 1 t; 5 s � 0 I 50 L� S I I 5 n I• III... I ; I ®_J S S Ie EI �t�,,,�,, �I 5 k♦ ` ►S •I ME id g O O VI a I i a w ®L 5 1� .t; ®I t s1 ;t I II" - W a arr1 __J,__, as = ill • ; �,�_ I© $ a a EI I 1. I da y II, » - NE m # I T ..R w- ®8 -II i i y =1a ® S III ; 1� a T» a-X 1 Page 266 of 527 £LT09 s!ou ETI `6snquxnegoS 00£ elms - `PEo21J 109 0061 OOJJJO OuoZ 1.SOMp!JA WAi-WI JO H6161066(6 1 1 W 6 1 W A � A 5A - F — s-ZANn- ZIgu!Plmg uogeea� aeag pup Wald ueldlo}uopRu!plmg}!ui1-y p® 4 4 4 4 4 4 4 <3 11 11 II ■■ ■■ ■■ .. .. .. .. MN .. ■■ .. 51 tlll IIIIII II ■■ 1 111111 11111 ■■I MO 1111111 11111 111111111111 ■■ ■■ 1111111111111 .. MO 11 IIIIII 11111111111111 MO 11 MN i 111111111111 f IIIIII nu ■■I ■■I 11111111111 11111111111 -MO IIIII ■■I ■■ MN 11111111111111 uD Z N 0 N 0 N O N N 0 N 0 Z D Z D Z 4 ■ Q t• �r 1Q " • 11111111 ■ IIIII•( III J .I 1Illill i 111 N 0 O N 0 N D Z D ❑ 0 N 0 . • 3 . 3 . . 4 1 1 Page 267 of 527 c0 INKAiltil 7111,1, flrtf6,10ifrt4iUlftel /d 10,11111,11 "RIII�'IWI1I ff Page 268 of 527 ,Iluumwlluluuuuuuuul hIIWI° i°I" I,, lull; III ���'"I!hl'NJ�ImIIII�INI" ulil III ',^ r loll; kNll Ili, IIII onnnnliiI I'I'luuglllllljul IIIIIIIII, Illlllllliiiiiiiiiiii; II!191111�1� 9111111111111111116��� liil illll''I'I liiii11Im� ll��ljiliildil �iiiiiiiiiiiluuuuuur' IIIIIIIIII IIIIIIIIIIIIIIIIIII In ,V III II1161d Illlllllllllllllllu!"" IIII!Ildldll uul pl;,p l uu'1'1'1'1'! ml' I I ..IIIIII U . III"V'IIII V''Y''I jl'li,'II16�1';' 111111111111111111111111111111111111 Mi��Ill�tll�l''I�I,,'�lillllllll! IL'191111111111111111P,IIIIIIIIIIIIIIIIIIIIII1111'IIII���,,;;;,,,,,,,,,,,a. l^li lV!'I''I''''' "" i' f llllllllllllllllllll�lllllllllllllllllllii uuuuluuuuuuulllllll l ll',II II ' I I'ijJll l miiiii����lll 'I';IY:' �,,Il�;i dl�i'u I'lllllllllllllllilll�lllii um� i II�4 1111111111'1111, �wll�@,rllll�I� 'II''YINI it 'llllllllllllllllllll I,�"„I�' PIII'.�6mu�'ll,ll�i%,YhIIiI,Nllil4;',illlllllluiiiiiii�'IIIIIIIIIIIIIIIIIiIiPr'ijlli4"^rfu lum "Ik'II^!""'1��';u"I„1��I °;II'Illli' III'Illllllllllllllllllllllllllll�lllillll�'I'�JI'�Nuil I11111 i'�I�' e;,ll��'I ujillllll������������lllllllllllllllllh�lllllllllll91111���llll�lllllllllliiilllw V lulhlplii''W�'I I�I�I�I: III IIIIII IIIIIIIIIIIIIIII IIII �� li Ii lllllllllllllP P lllllllP,'IIIIIIIII II� In Ni 'I, IIIIIIIW' IPI'l! C ",NI'l lllll!'III Iliiillllllllllll„lllllllllllll ;iI1tllllu lllloivap" owPJp;,ililll!'��'.,uSlol ^!lui I11IIIIIIIII IIIIIIIIIIIIIIIII IIIIII 1III be added to Note: Stone w Highwood & Halston ris IWYr NM it fir 446444d0414/4uu ref falafel op ' m 11�VI111'RGMil14'II1 ' 1INI'1 °°",Illlllllh,u,,,,y11,11111,lll111111?N1,111,11V '1111onmonoliol:, N� ��d��8111f�llllo���� 1111111111111111111 llllllluuuuullllll1ll 1111 IIIiIIu' 1 1�����Ildlllll mllufu�� iv 1111111111111111111. 11111111111111111111111111111 111111111 Page 269 of 527 Highwood & Halston ffr l 11f1 iipinefistax III r • dl!4llpp';yp,,wfuuV° pY" a 11111111111111111111 ���',I�puYuWm�IIIN6111� 11IIV 111111111111111111111111 11111111111 i'� Ililll °1MIII��N I�rov Page 270 of 527 bb£SS ulesauui] 'a rnu uapg 0L9 Dlms `onnQ p9013 8ui(.I3 00SL UOJSJA!Q ETOSODUi 6101- —AN l(do(>) ❑ fin • • • • • 6-tS U1-lYUipimg 1 g a w i q la 41 - g� 1' : iIN 1 UOi]6Adll ICON 11UU }1.1011 'Mid IagaoJ °mpjma 4 4 4 4 4 4 4 4 4 1111111/ 11111111111 IIIIIIIII r1 oi oi ofoi ❑ ❑ ❑ ❑ R ❑ ❑ ❑ ❑ ri 111111 11111111111 ❑ ❑ • IIIIc • •.111111!'I!. 1111111111 ❑ ❑ ❑ • • 1- z CO 11- z N 1- z z 5 3 L 0 w soma Tiros z/i itassama - SUNS re.zz rw slow sus Tina u urzn mxxnao xo mum ss as . on' • II it 111111111 11111111111 nin n• _■ 1111111 11111111111 _■ 1111111111 ■ 11111111111 11111111111111111 IIIII IIIII 11111111111 vnn1EN 111111111 I IIIIIIIIIIII 11111111111 11111111111 _■ 11111111111 I�I 1111 11111111111 �igR f,g ;; a ;l tag NMI .111.1 J.J. i FRONT ELEVATION - BUILDING 1 wl OPT. MASONRY noun AB-lxn t-Er&NFbdt / wax / filfia Ya •9 t muau Page 271 of 527 bb£SS eaosauui] 'a rnu uapg 0L9 Dlms `0APId p11013 8ui(.I3 00SL UOJSJA!Q ETOSODUJ 6101 - 01M 0 — ma 1,111lm3 (.) .-tS U1-iDUIpJma 6 a a i p6 0 45 A t� te'. iFN 1 o' UOi]6AdB ]CON PUe }UO.I j ueId Io luJ 2mpIma 4 4 4 4 4 4 4 4 4 IIIIIIII O 0 0 IIIII (IIIIIIII 11111iI91����1 ,1 lilu 11111111 II1111I 11111I =1 1111 ❑ ❑ ❑ ❑1 ❑ ❑ L ;11 NI dLL Yx iW 'MI'xN YIN dLL 19N llN 11- Z 1- Z CO 1- Z D N 1— Z 1 0 REAR ELEVATION- BUILDING 1 soma Tiros itassama - SUNS re.zz rw slona sus Tina u urzn mxxnao xo mum smvos . on' • rlll - . I I- 111111111 111111111 nqp IIIII IIII llllll IIII axai® °o 1111111111 3111111111 11111111111 lnnl Tin 11 11111 1111 1111111111 Ir A11-11 IIII II III 111111111 1111111111 IIIIIIIIII 11111111111 °000 11111111111 ;1 I I,.Ill.:.. 11- vId de gog ooL JhA 1- 1- Z a CO I— w ZI I— Z LO 11- Z FRONT ELEVATION - BUILDING 1 wl OPT. MASONRY nourio a-1xn s-araNrw-aa / wax / eax ra was muau Page 272 of 527 bb£SS ulesauui] 'a rnu uapg 0L9 alms `onuQ pnoJJ 8u1(.I3 00SL UOJSJA!Q ETOSOLLUi 6101 - 01M 0 -Nl Axa 1,111Im3 (�) 9-isTu2-iaulpima a i 66S k o 0� a "o ON 1 0' up openaRONpue4101j 'Rid Io luoJ 21-1!pjma 4 4 4 4 4 4 4 4 4 Illlllll�illll� II III IIIIIII III 1111 did 1.IL;LIB' 5na m ta0 1- z z D 1— z 1- z N 1- z z 1 0 6 s 6 0 LU J CC w soma Tiros itassama - SUNS Kxzz rw slona sus Tina u urzw mxxnao xo mum ss as . on' ■ 11111111111 111111111 1111111111111111111 IIIIIIIIIIIII EN 11�III111!11xu II ors;1 P. g z z M z z 6 8 a z 1— z FRONT ELEVATION -BUILDING 1 wI OPT. MASONRY n1x 100-1161 o-ala-xn-ro-a / Haan wne / em xl+o x muau Page 273 of 527 bb£SS eaosauui] 'auiead uapg 0L9 Dlms `onnQ pnoJJ 8ui(.I3 00SL UOJSJA!Q ETOSODUi 6101 - ma 101mt (.) i-tS U1-lruipimg 6 g a a a i p0 45 - R � a V p; �N g b u2 9U0{IUdallapls uqd jaquoJ 2mpjmg 4 4 4 4 4 4 4 4 4 soma Tiros itassama — SUNS rexzz rw slona sus Tina u urzn mxxnao xo mum smvos . on' • 111 11 bb €d dftl eta le RE kRk Till .1 1;6 1 m B 1- Z 1- Z D s z 0 LU 10 nourio a-1xn raraNrw-aa / £exw wax / eax ra was muau Page 274 of 527 NIIIN�6�N111 1i m� 0 L` co o_ ^W E co W Page 275 of 527 Iilii6n11111, i0„„,W, i�E Private Fire Pit Page 276 of 527 City of Shakopee Memorandum TO: Kyle Sobota, Senior Planner FROM: Micah Heckman, Project Engineer SUBJECT: Preliminary Plat, Final Plat & Planned Unit Development (PUD) — Canterbury Crossings CASE: SH103245 & SH103247 DATE: October 30, 2020 The staff review indicates a request to review a Preliminary Plat, Final Plat and PUD application for Canterbury Crossing, a mixed -use development. Canterbury Crossing is located north of Eagle Creek Blvd, south and west of Shenandoah Boulevard and west of Schenian Street. This review should be considered preliminary, as more comments will follow with additional submittals. However, the Public Works Department offers the following comments at this time to the applicant and to the planning department: The following items need to be addressed/completed prior to release of the Final Plat for recording: 1. Plan review and plat review red -lined comments are attached to this memo and must be addressed and approved by the City Engineer. 2. Refer to Shakopee Public Utilities comments for watermain. 3. Execution of a Developer's Agreement, which needs to include provisions for a letter of credit or cash security equal to 125 percent of the estimated total cost of the public improvements, plus 100 percent of the estimated costs of city inspection and administration. 4. Submit a detailed lot area drawing showing the total plat area, the total drainage and utility easement area encompassing 100-year high water levels of wetlands/storm water basins, the total area of right-of-way, the total area of conservation easements and outlots, the total area of bituminous street and the total area of lots. 5. Submit a detailed contractor's bid for all public improvements associated with this subdivision. C:\Program Files(x86)\neevia.com\docConverterPro\temp\NVDC\E9E90BD1-62EA-4D93-139139-397C0776E5BF\Shakopee.6397.1.EngineeringComments.docx 1 of 3 Page 277 of 527 6. Pay all applicable fees/charges listed below, as required by the most current City of Shakopee Fee Schedule. • Street and Utility Fee • Trunk Storm Water Charge • Watermain Fee • Storm Water Management Plan Review • Bituminous Sealcoat Fee Fees • Sign Installation Fee 7. The common property area of the townhome development must be changed to be a lot of record with drainage and utility easement covering the entire lot. An outlot will not be allowed for the common property. 8. Easements will be shown on the Final Plat as approved by the City Engineer. They include, but are not limited to the following: • Drainage and utility easements as set forth in Section 10.1 (A-D) of the City of Shakopee Design Criteria. • Obtain drainage and utility easement from the adjacent property owner to the north for the sanitary sewer connection. • All public storm and sanitary sewer not located in the public right-of-way must be covered by adequate drainage and utility easement. • The sanitary sewer between Blocks 4 and 5 must be covered by adequate drainage and utility easement per Section 10.1.A of the City of Shakopee Design Criteria. 9. At a minimum, obtain conditional approval of the development's storm water management plan. 10. The public cul-de-sac must be signed "No Parking". 11. Provide a construction phasing plan. 12. Provide electronic files (AutoCAD and Portable Document Format — PDF) of the Final Plat to be recorded with datum on the Scott County coordinate system. The following items need to be addressed/completed prior to approval of a grading permit, a street and utility plan and/or a building permit: 1. Submit construction plans that satisfy the requirements of City Code Section 150.12. 2. Obtain final approval of the subdivision's storm water management plan. C:\Program Files(x86)\neevia.com\docConverterPro\temp\NVDC\E9E90BD1-62EA-4D93-139139-397C0776E5BF\Shakopee.6397.1.EngineeringComments.docx 2 of 3 Page 278 of 527 3. Grade the entire site, as proposed on the approved plans, in one phase within one year from the date of approval of the grading permit application. Grading is defined as bringing the site to the proposed finished grade with materials deemed acceptable by the City of Shakopee engineering department, providing topsoil per City requirements and applying seed, mulch and/or sod per City requirements and providing an as -built record grading plan per Section 2.5 of the City of Shakopee Design Criteria. 4. Provide the city with a copy of all applicable permits/approvals, including, but not limited to the following: • Minnesota Department of Health • Met Council • Minnesota Pollution Control Agency (NPDES and Sanitary Sewer Extension) • Shakopee Public Utilities • Any other required 5. Submit a small utilities joint trench design and detail. 6. The contractor must submit a Construction Management Plan to the city prior to any construction activities. A template will be provided by the Engineering Division. 7. Submit final construction plans for approval by the city. Plan must include a private utility coordination plan. 8. Record plans need to be provided per the City of Shakopee Design Criteria, Section 2.5 and Section 11.2 (A-L). The record plans need to be certified and submitted to the engineering department. Provide a letter from the engineer of record certifying all improvements were constructed per approved plans and under the direct supervision of the engineer of record. Recommendation The Public Works Department recommends approval of the application subject to the conditions above being addressed/completed by the applicant. C:\Program Files(x86)\neevia.com\docConverterPro\temp\NVDC\E9E90BD1-62EA-4D93-139139-397C0776E5BF\Shakopee.6397.1.EngineeringComments.docx 3 of 3 Page 279 of 527 ORDINANCE NO. 02020-013 AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, CREATING THE PLANNED UNIT DEVELOPMENT DISTRICT DEVELOPMENT #6 IN THE ZONING ORDINANCE FOR THE PROPERTY LOCATED AT 1050 SCHENIAN STREET WHEREAS, Pulte Homes and Lifestyle Communities, applicants, and Canterbury Development LLC, property owner, have applied to create the Canterbury Crossing Planned Unit Development; and WHEREAS, the property is legally described as: Outlot A, Canterbury Crossing (Proposed) and Outlot B, Canterbury Crossing (Proposed) and Lot 1, Block 1, Canterbury Crossing, Scott County, MN (Proposed) and Lots 1-6, Block2 Lots 1-4, Block 3, Lots 1-5, Block 4 Lots 1-4, Block5 Lots 1-6, Block6 Lots 1-5, Block 7 Lots 1-6, Block 8 Lots 1-6, Block 9 Lots 1-5, Block 10 Lots 1-5, Block 11 Lots 1-6, Block 12 Lots 1-5, Block 13 All in Canterbury Crossings (Proposed), Scott County, MN ; and WHEREAS, notices were duly sent and posted, and a public hearing was held before the Planning Commission on October 8, 2020 and November 5, 2020, at which time all persons present were given an opportunity to be heard; and WHEREAS, the Planning Commission has recommended to the City Council that the subject property be adopted as Planned Unit Development District #6 as stated; and WHEREAS, the City Council heard the matter at its meeting on November 17, 2020; and Page 280 of 527 NOW, THEREFORE BE IT ORDAINED, that the City Council of the City of Shakopee hereby adopts the following findings of facts relative to the above -named request: Criteria #1: Is the proposed development consistent in all respects with the comprehensive plan? Finding #1: The proposed development complies with the current guiding for the site as Entertainment. The Entertainment classification allows for residential uses. Criteria #2: Is the proposed development, including deviations from design standards compatible with surrounding land uses? Finding #2: The proposed development involves the construction of townhouse units and a senior co- op building. The proposed development is adjacent to multi family residential development and future commercial development. Criteria #3: Does the proposed development provide adequate open space, circulation, pedestrian orientation, parking, recreation, screening, and landscaping? Finding #3: The applicant is proposing adequate pedestrian and vehicular connectivity and open space, along with evergreen trees for screening of adjacent properties. Criteria #4. If the primary function of the PUD is to encourage development which will preserve and enhance worthwhile natural terrain characteristics, it should not force intense development to utilize all portions of a given site in order to arrive at the maximum density allowed. Finding #4: The proposed development plan does not reach the maximum density of the Major Recreation district (previous zoning classification). Criteria #5: Does the PUD provide an overall compatibility of land uses and overall appearance and compatibility of individual buildings to other site elements or to surrounding development. The architectural style of buildings shall not solely be a basis for denial or approval of a plan. Finding #5: The site is located adjacent to several different land uses, including multiple family residential development and future commercial and entertainment uses. Criteria #6: Whether the proposed PUD plan would offer a greater general public benefit than would be realized under the underlying zoning district and/or general zoning provisions. Finding #6: The proposed PUD has a greater public benefit by allowing a mix of housing types that are not currently represented in Shakopee. This proposed development would be the first senior housing co-op in the City of Shakopee. BE IT FURTHER ORDAINED, that the property described above located at 1050 Schenian Street is hereby approved for PUD District #6 in the Zoning Ordinance subject to the following conditions: 1. Development of the site, including driveways, sidewalks, parking areas and land uses must be consistent with the submitted PUD site plan and review comments received. 2. Building materials and elevations must meet City Code and match the plans approved by the City Council, which includes the addition of stone on the front facade of the walk-up townhouse units facing Shenandoah Drive and Schenian Street. 3. Private amenities, such as the playground and firepit area are required to be maintained by the future Homeowner's Association. 2 Page 281 of 527 4. Private driveways, parking areas, sidewalks and trails in this development are required to be maintained by the future Homeowner's Association, including snow removal on sidewalks and trails. 5. Four additional boulevard trees are required adjacent to the public cul-de-sac in locations to be approved by planning and engineering staff. 6. The townhouse units must meet the 30' rear setback to the HWL of basins. The side of the townhouse units must meet a setback of 25' from the HWL of basins. 7. The proposed monument signs, including a sign adjacent to Hauer Trail and the blade style wall sign on the senior co-op building are approved. Separate sign permits are required for each sign. Locations of the monument signs must meet City Code requirements. 8. Landscaping on the site must comply with City Code. Financial security for plantings must be provided consistent with City Code requirements. 9. The applicant must comply with the stormwater review memo dated October 5, 2020. 10. The applicant must comply with the Engineering Department memorandum dated October 30, 2020. Passed in regular session of the City Council of the City of Shakopee, Minnesota held on the day of , 2020. Attest: Mayor of the City of Shakopee Lori Hensen, City Clerk Published in the Shakopee Valley News on the day of , 2020. PREPARED BY: City of Shakopee 485 Gorman Street Shakopee, MN 55379 Page 282 of 527 3 RESOLUTION NO. R2020-137 A RESOLUTION OF THE CITY OF SHAKOPEE APPROVING THE PRELIMINARY AND FINAL PLAT OF CANTERBURY CROSSING WHEREAS, Pulte Homes and Lifestyle Communities, applicants, and Canterbury Development LLC and Doran Canterbury IT LLC, property owners, have made application for the Preliminary and Final Plat of Canterbury Crossing; and WHEREAS, the property upon which the request is being made is legally described as; Outlot D, Canterbury Park Seventh Addition and Outlot F, Canterbury Park Ninth Addition; and WHEREAS, notice was provided and on October 8, 2020 and November 5, 2020, the Planning Commission held a public hearing regarding the Canterbury Crossing preliminary plat, at which time it heard from city planning staff and invited members of the public to comment; and WHEREAS, the City Council reviewed the Preliminary and Final Plat on November 17, 2020. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota that the Preliminary and Final Plat of Canterbury Crossing is hereby approved subject to the following conditions: 1. The applicant must comply with the Stormwater Review memorandum dated October 5, 2020. 2. The applicant must comply with the Engineering Department memorandum dated October 30, 2020. 3. Park dedication must be paid consistent with the current City of Shakopee fee schedule at the time of recording of the final plat for the townhouse lots. The park dedication for Lot 1, Block 1 is due at the time of building permit. The current fee for 2020 is $4,450 / unit. 4. The declaration on the final plat drawing must be adjusted to include the owner of Outlot D, Canterbury Park Seventh Addition. Page 283 of 527 5. The private access easement for the adjacent farmstead property to the west must be vacated prior to the development of Outlot B. 6. The applicant must agree to the standard terms and conditions of Shakopee Public Utilities Commission in order to receive water and electric service. 7. Financial security for landscaping, including boulevard trees is required in the amount of 150% of an approved bid prior to the issuance of a grading permit or building permit. Financial security will be held for 2-years from the time of planting. Up to 75% of the financial security may be released or reduced upon an approved inspection at the time of planting if a 2-year warranty is provided. 8. Retaining walls that fall on private townhouse lots are required to be maintained by the future homeowner's association. 9. Development of the site, including public and private driveways, public and private sidewalks, parking areas and must be consistent with the submitted site plan and review comments provided on submitted drawings. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held the day of , 2020. Attest: Lori Hensen, City Clerk Mayor of the City of Shakopee Page 284 of 527 9.A. Shakopee City Council November 17, 2020 FROM: Nate Reinhardt, Finance Director TO: Mayor & City Council Members Subj ect: Review of Proposed 2021 Budget Policy/Action Requested: No action requested, staff is seeking direction and comments on the proposed 2021 budget. Recommendation: N/A Discussion: Staff is seeking comments and discussion on the proposed 2021 budget. The proposed levy has not changed from what was set as the preliminary levy on September 15, 2020. The proposed 2021 levy represents a 3.13% increase over the 2020 levy. Levy Impact • The proposed levy decreases the city tax rate from 33.97% to 31.85% • The median value home of $266,800 (6.3% increase in value) would see an annual tax impact of $5 (0.6%) • If a house valued at the median value home had no change in it's value, that home could expect a $50 (6.0%) decrease in annual taxes • Estimated city market value increased by $521 million (8.6%) • New construction would allow the city to increase the levy by 2.1%, without impact property taxes on existing properties. Budget Impact: N/A ATTACHMENTS: ▪ 2021 Budget Draft ▪ 2021 Proposed Budget Draft Presentation Page 285 of 527 11Olo"I' ,„oloolIovo„„olgok,„,,,„ ovoyoo „o„v„ Poo._ o -000voovo floor. to" 40#11tPlk , ovologovorioivIvVVVIITIIII"I'vno, 40C, lvv„1,1,111,111,1,,, vOot vvor t "o"'" 111Olo 1110011111600a o ooloolifl oolooloot000toto tv, ,ovoor,„,00dovolvov000.,,,,vIo„tv„Ilvooktoom$ olookotoovvot,„„I„000tiillllooloao„,„„goovvoovv000000„,,,; ' o'r7ov v0000,vovot,„vo„ — I row oo,IOVI, 114 '0'4 IVI,Vvvvvvvgalvalv vrt gov Our mission is to deliver high quality services essential to maintaining a safe and sustainable community. We commit to doing this cost effectively, with integrity and transparency. lot itiIIV.44„to.bouvvI totIVIlloryoovotlit tvoloo„", 2021 Annual Budget for the City of Shakopee, Minnesota SETAKOPE 1 II MN COMMUNITY PRIDE SINCE 1.857 HAKOPEF Oty of Shakopoo 485 Gorman St., Shakopeo MN 553791952-233-9300 I www.Shakope(tMN gov Page 286 of 527 City of Shakopee, Minnesota Budget Page 287 of 527 Page 288 of 527 TABLE OF CONTENTS Introduction: Mission Statement 1 City Map 2 Organization Structure 3 City Officials 4 Shakopee Profile 5 Budget Overview: Budget Message 6 Budget Development 16 Financial Management Policies 18 Employees by Function 30 Budget Resolutions 34 Combined Budget: Summary 44 General Fund: Summary 48 General Fund Revenue and Expenditures 49 General Fund Expenditures by Division: Summary 55 General Government 57 Mayor & Council 58 Administration 62 City Clerk 66 Finance 70 Planning & Development 74 Facilities 78 Public Safety 83 Police 84 Fire 88 Building Inspection 82 Public Works 97 Engineering 98 Street Maintenance 102 Fleet 106 Park Maintenance 110 Recreation 115 Recreation 116 Miscellaneous 121 Unallocated 122 Page 289 of 527 Special Revenue Funds: Summary 127 Shakopee Government Television 128 Lodging Tax 130 Economic Development Authority (EDA) 132 Debt Service Funds: Summary 137 G.O. Improvement Bonds Series 2010A 138 G.O. Improvement Refunding Bonds, Series 2012A 140 G.O. Tax Abatement Bonds, Series 2016A 142 G.O. Tax Increment Revenue Bonds, Series 2019A 144 G.O. Tax Increment Revenue Bonds, Series 2020A 146 Capital Projects Funds: Summary 149 Park Reserve 150 Capital Improvement 154 158 Tree Replacement Enterprise Funds: Summary 163 Sanitary Sewer 164 Surface Water 168 Refuse 172 Internal Service Funds: Summary 175 Equipment 176 Park and Recreation. Asset 178 Information Technology 180 Governmental Building Asset 182 Self -Insurance 184 Page 290 of 527 1 Our Vision Shakopee is a place where people want to be! A distinctive river town, with a multitude of business, cultural and recreational opportunities in a safe, welcoming and attractive environment for residents and visitors. Our Mission Our mission is to deliver high quality services essential to maintaining a safe and sustainable community. We commit to doing this cost effectively, with integrity and transparency. Our Values Integrity We say what we mean, and we do what we say Best.for the Community We work on behalf of community interest, not individual interests Accountability We are committed to achieving results and accountability for our actions Innovation We strive to creatively improve our services and our community Welcoming, Open to Difference We are receptive, we listen, and we are open to the differences of others Fair and Consistent We are fair, consistent, and respectful in our service to the public Fun We enjoy what we do, and we have fun doing it Page 291 of 527 2 1 Page 292 of 527 3 Citizens My Council° IPtanning Comm issoon Slhakope e oc. & Board sq. juis .nnenti °Jtil hies Cann rfnissic,n & kppeals Park and Recreation Advilsopn Board City .AdmiirkStator Seroice Comnlimion Adirrgnistrafive Support Firm Illepartment of Adm°,nistratFinanco ion Pa.rks & Rece,ation "Japart„rnentof Plannivx . ny o IDepartment Der,,),aptment Depart meit ilMarodopment 0.5sk. C 11" FRCIlit°," hilainllenance Grant & Special Projects Coordinator Kamm Ekvision Econank Devek.wpmem. &AWN inspectkros 11".,hvtizon Polk* 1„hepartment lL 11ic."Woda Department „„„„„ Engineering „ „ „ „ „ Strek Mx.mtenance Parks Ni,anteriance ,„„„„„, Sanitary SearEl Mainlenance Maintenance Pleat Page 293 of 527 4 City Officials Elected Mayor Councilor Councilor Councilor Councilor Appointed City Administrator Assistant Administrator Finance Director Police Chief Fire Chief Engineering/Public Works Director Planning and Development Director Park and Recreation Director William Mars Jody Brennan Angelica Contreras Matthew Lehman Jay Whiting William H. Reynolds Nathan Burkett Nathan Reinhardt Jeff Tate Rick Coleman Steve Lillehaug Michael Kerski Jay Tobin Page 294 of 527 5 Profile of the Government The City of Shakopee was incorporated initially in 1857 and for the second time in 1870 and is located about 25 miles southwest of Minneapolis. Bounded by the Minnesota River on the north, Shakopee is in the northern part of Scott County and is the county seat. The City is one of the most rapidly growing communities of the state. The 2010 population of the City was 37,076 as of the 2010 census and the land area covered is approximately 29.5 square miles. The 2021 estimated population is about 42,528. The City is empowered to levy a property tax on both real and personal property located within its boundaries. It is also empowered by state statute to extend its corporate limits by annexation, which occurs periodically. Shakopee is organized in Minnesota under Plan A, which includes a City Administrator, but the City Council retains most decision making authority such as policy setting, adopting ordinances and budget and staffing. The City Council has four members who serve staggered terms of four years plus the Mayor who serves a four-year term. All council positions are non -partisan, part-time and members are elected at large. The City provides the normal municipal services such as police and fire protection, street and infrastructure construction and maintenance, parks and recreation, planning and zoning. Also provided are sewer and storm drainage utilities, and organized refuse collection and recycling. Electric and water utilities are operated by Shakopee Public Utilities Commission which is appointed by the City Council. Housing, economic development and redevelopment are controlled by the Shakopee Economic Development Authority. The Authority is comprised of City Council members and is included as an integral part of the City's budget. Date of Incorporation 1870 Form of Government Council/Mayor Fiscal Year Calendar Area of City 29.5 Square Miles Population 42,528 Medium Home Value 266,800 (Scott County) Total Taxable Market Value 5,564,554,200 (Scott County) Miles of Roadway 165 Fire Stations Number of Full -Time Employees Paid on Call Firefighters Police Stations Sworn Officers Civilian Employees Recreation Seasonal Employees Municipal Pools Ice Arena Employees Full Time Part Time 2 8 46 1 50 12 80 2 1 162 130 Page 295 of 527 6 To: Mayor and Council Members From: Nate Reinhardt, Finance Director Cc: Bill Reynolds, City Administrator Date: November 17, 2020 Re: Draft Budget Workshop — November 17, 2020 Background Each year the city must prepare a budget and property tax levy for the following year. Staff has been analyzing revenues, expenditure information and initiatives to prepare a preliminary budget and levy for your consideration. From providing fun recreation programs and beautiful parks to ensuring safe neighborhoods, providing high -quality services enhance and protects people's lives. Responsible fiscal management also builds the foundation for the City to run smoothly and provide effective, innovative programs and services while keeping in mind ways to evolve to meet future expectations and demands. Decisions are made with the future in mind to ensure the city's ongoing ability to provide quality services at a reasonable price. In February 2020, the City Council adopted its 2020-24 strategic plan, which lays out the City Council's strategic priorities while serving as a broad, guiding document for city staff to do its work. The strategic priorities of Financial Stability, Enhanced Community Strengths, Effective Public Services and Communication are key considerations of the 2021 budget. Staff has proposed budgets with minimal or no impact to residents in recent years. However, the city is experiencing budget pressures, most notably from increasing infrastructure construction and maintenance costs, as well as general personnel costs, neither of which are unique to Shakopee nor other local governments. Additionally, the COVID-19 pandemic has impacted city recreational programming and revenues during the current year and leaves unknowns about longer lasting impacts to future revenue collections, market values, and resident and business finances. The City's estimated market value for taxes payable 2021 increased $521 million (8.6 percent) to $6.6 billion. New construction accounts for $116 million (22.2 percent) of this increase. New construction allows the tax levy to be spread across a larger tax base, which reduces tax burden of existing taxpayers. This past year total residential taxable market value increased 7.0 percent (including new construction) according to data from Scott County. Over 80 percent of the homes are seeing an increase between 0 and 10 percent. As outlined in this memo, staff recommends increasing the city's preliminary levy 3.13 percent. For the median value home whose property value increased by 6.3 percent, from $251,000 to $266,800, this equates to an increase of $5 or (0.6 percent) annually in property taxes. Absent any change in value, homeowners can expect a tax decrease of ($50) or about (6.2 percent). The proposed tax levy will drop the city's tax rate from 33.965 percent to 31.851 percent, a decrease of 2.114 percent. Page 296 of 527 7 Development is expected to continue due in part to an annexation agreement with Jackson Township and other redevelopment projects just getting underway. However, the pace of development is uncertain, and national economic factors have started to affect local economies. Fortunately, Shakopee has a diversified mix of existing industry that will help weather a potential economic downturn. However, it is anticipated the city is not likely to sustain the growth it has for the last few years. Enhanced Fire Department Staffing Model In August, the City Council was provided an update on a fire department staffing model that was implemented as a result of COVID-19. This included staffing with four part-time firefighters Monday through Friday from 3pm to 7am and the full day on Saturday and Sunday. This modification has resulted in a decrease in the average response time from 6:30 to 1:30 (in minutes). The shorter response time is essential for medicals and allows the responders to reach a fire prior to the flashover point, resulting in safer conditions and increased property preservation. The scheduled shifts have been well received by part-time firefighters, who can better plan their home life, which will ultimately improve recruitment and retention. The city intends to continue this staffing model, increasing the 2021 fire department personnel cost by $266,173. However, staff is recommending to not replace the Rescue 2 Fire Truck, which is scheduled to be replaced in 2026 for $450,000. Through a combination or a reduction in equipment rent charges, operational adjustments, and the proportionate share allocated to the townships, the net impact for 2021 has been reduced to $175,000. It is important to note, the last several years the city's capital improvement plan included the design and construction of a third fire station in the southeast region of the city, at an estimated price tag of $5.5 million. The cost did not include the additional equipping and vehicles that would be necessary to operate an additional fire station. Service levels in this area have vastly improved through this model, and as a result the addition of a third fire station is no longer being considered. Park Development Fund A property tax levy of $200,000 annually was approved last year for the Park Development fund. Traditionally, this fund is primarily supported by park dedication fees. Park dedication fees will remain the primary source, but there are also projects that need additional funding beyond park dedication fees as identified during the parks master planning process. As an additional budget offset, the park development levy has been removed from 2021. This allows the city to reduce the total levy and subsequent impact on taxpayers. Planned timing and scope of future park development projects will be revised as necessary to accommodate the $200,000 park development levy reduction. Wages and benefits All three union contracts expire on December 31, 2020. Initial negotiations have begun with the public works, patrol and sergeant unions. At this point, it is uncertain as to whether the contracts will be settled by year end. The preliminary 2021 budget has been built with the assumption that union and non -union wages will not receive a cost of living adjustment for 2021. However, funds have been included for potential market rate adjustments for the aforementioned union groups. Page 297 of 527 8 The city's health insurance rates will be increasing about 3-percent for 2021 or $62,800 following a 5-percent increase in 2020. As a reminder, the city set aside $600,000 at the end of the 2017 to aid in transitioning toward self-insurance funding for health insurance. Current market conditions do not warrant a move to self-insurance. However, having dedicated funds set aside will provide the flexibility to react quickly when market conditions necessitate a move. In August, the city filled an open Human Resource specialist position with an Administrative Assistant. As part of that process, it was determined that duties of the Administrative Assistant position could be re -distributed and completed by current staff. The 2021 budget proposes the elimination of the Administrative Assistant position, resulting in a net savings of $94,700. The City was awarded a Minnesota Department of Labor and Industry Building Official Training Grant that will provide $65,000 of annual funding per year for 2 years to hire a new Building Official. The grant award and salary has been included in 2021. The net city cost of the position is $29,900. Step increases for existing employees, workers compensation premium increases, pension expense and other adjustments result in an additional $349,200 budget allocation for 2021. Internal Rent Charges The city established internal service funds years ago to account for equipment, buildings, park assets, and information technology infrastructure and equipment. The philosophy behind these funds is they take out the large swings in the tax levy by charging level rents on annual basis. When replacement equipment or infrastructure is needed the appropriate internal service fund makes the purchase from accumulated reserves. Having this system in place and established is fiscally responsible and sets the city up for long-term financial sustainability. In 2018, staff took an in-depth analysis of the equipment fund after purchasing two fire engines. These fire engines were purchased 20-some years ago for about $350,000. Over that 20-year timeframe, the fire department was charged a flat annual fee of $17,500 for each fire engine. Unfortunately, replacement fire engines today cost more than $600,000. This left a large gap between accumulated rents and the new purchase price. This large difference between the original purchase and the future replacement is common on equipment that lasts for 10 to 20 years due to inflation and other factors. To ensure the long-term sustainability of the equipment fund staff began charging rent for vehicles that have replacement lives of 10 to 20 years on the estimated future replacement cost rather than the original purchase price. This transition comes with a cost due to higher annual rent charges. In order to minimize the impact, staff is stepping into the full funding of replacement costs over four years. 2021 will be the third of four years and adds an additional $67,200 to the 2021 budget. Increases in replacement costs resulted in an additional $41,400 increase to equipment rent charges. These increases are partially offset by a $46,000 reduction in the fire department rents for previously mentioned fire department staffing changes. Other Services & Charges The 2021 budget request provides a net reduction in other services and charges of $159,800. The reductions included $90,500 in the Community Center related to advertising, training and contractual cleaning services. The 2020 budget also included a one-time expense for Tyler building permit software that did not carry forward to 2021. The remainder of other services and Page 298 of 527 9 charges remains relatively flat. Departments are seeing increasing service costs in this area but are requested to work within their given budget allotment to maintain a reasonable tax increase for 2021. Revenues The city's building permits have been strong over the past few years with an influx of commercial and residential development. Development and the coinciding building permits are expected to continue, albeit at a more moderate level than what we have seen the last two to three years. The city is forecasting a $54,000 (3 percent) decline in budgeted building permit revenue for 2021, as a result of a decrease in available developable property within the city limits and a more uncertain economy. The community center and ice arena revenues saw an increase in revenues from 2018 to 2019 and revenues were looking like they were going to continue to expand in 2020 before COVID-19 facility closures. The 2021 budget projections used the 2019 actual revenues as the baseline for the forecasted budgeted amounts. This resulted in a budgeted increase of $38,600 (1.7 percent). Overall, the city is anticipating a net increase in non -tax revenue sources of $204,400. Economic Development Authority In 2018, the City Council/EDA Commission approved a standalone EDA Levy. This levy was implemented to increase transparency and was considered a budget neutral change. Prior to 2018, annual transfers were made from the General Fund to the EDA to cover EDA operational costs, facade loan funds and other development related activities. This EDA levy eliminates this transfer from the General Fund, thus reducing the city's general levy. The Shakopee EDA has the statutory authority to levy a small percentage (up to 0.0185%) of the city's taxable market value, which for 2021 would be a maximum of approximately $936,750. The EDA and City Council can set the levy at any amount up to this cap. The EDA levy is identified on property tax statements as a separate local tax outside of the city's general property tax. Staff is recommending an EDA levy of $350,000 for 2021, which is the same levy amount since 2018. Debt Service The city's total debt service payments are to remain stable at approximately $2.2 million annually. Council has approved a debt service reduction resolution on September 15 using available fund balances in the existing debt service funds. The city's 2010A Improvement bonds will be paid off and will no longer require a debt levy moving forward. A breakdown and comparison of the individual debt levies is provided in the levy analysis chart. Capital Project Funds The Capital Improvement Plan (CIP) is a five-year plan to provide and maintain public facilities and infrastructure. The 2021-2025 CIP document is a planning document and not an official budget document, however the 2021 CIP projects have been brought forward into the 2021 budget for official approval. The CIP identifies $50 million in projects for 2021, including projects contingent upon successful outside funding. As part of that review staff discussed future funding deficiencies in the capital improvement and park development funds. A capital Page 299 of 527 10 improvement bond issue of approximately $4 million is identified in the plan for 2021 to provide a funding source for projects in the capital improvement fund. The bond would be repaid with a combination of property tax dollars and special assessments. A debt issue would require a separate City Council approval next year, and if approved an additional required debt levy of approximately $200,000 would first occur in 2022. Levy Request & Impact Staff is recommending a city levy of $21,017,800, which is an increase of $637,300 or 3.13 percent over last year, and an EDA levy of $350,000, which is identical to last year. No changes were made to the levy from what was adopted as the preliminary levy in September. The preliminary levy is the maximum the city can levy; the final levy may be less than the preliminary levy but may not be more. The city experienced 10.6 percent growth in tax capacity for taxes payable 2021. This is on top of 9.9 and 5.5 percent growth in 2020 and 2019, respectively. New construction accounts for about $1.26 million (22 percent) of additional tax capacity. In terms of levy dollars, the new construction tax capacity allows for the city to increase the levy by approximately $420,000 (2.1 percent) without having a tax impact on existing properties. The breakdown and comparison of the proposed 2021 levy is as follows: City Levy General Fund Abatements Capital Improvement Levy Park Development Levy Debt Service 2010A Improvement 2016 Abatement Total Debt Service Total City Levy Shakopee EDA Special Levy Total City and EDA Levies City of Shakopee Levy Analysis November 17, 2020 2021 2020 Final Preliminary 17,136,900 ' $ 17,934,600 155,700 194,600 700,000 700,000 200,000 69,900 2,118,000 2,187,900 2,188,600 2,188,600 Increase/ (Decrease) % Change $ 797,700 4.65% 38,900 24.98% 0.00% (200,000) -100.00% (69,900) 70,600 700 $ 20,380,500 $ 21,017,800 $ 637,300 $ 350,000 $ 350,000 $ $ 20,730,500 $ 21,367,800 $ 637,300 -100.00% 3.33% 0.03% 3.13% 0.00% 3.07% Page 300 of 527 11 Estimated Market Value III Agricultural ............................................................................. Apartment Commercial/Industrial .................................................................................................................................................................... Public Utility/Railroad Residential Exempt Other .................................................................................................................................................................... Totals blk2020;s $103,793,600 ........................................................................................................ 308,852,300 ........................................................................................................ 1,471,217,600 ........................................................................................................ 29,725,500 3,357,848,000 ........................................................................................................ 778,460,100 ........................................................................................................ 2,652,700 ........................................................................................................ $6,052,549,800 Payable i+20,1' $104,479,000 ....................................................................................................... 380,988,200 ....................................................................................................... 1,682,420,000 ....................................................................................................... 29725 500 3,570,136,800 802,534,200 3,009,900 ....................................................................................................... $6,573,293,600 0.7% 23.4% ............................................ 14.4% ............................................ 0.0% 6.3% ............................................ 3.1% ............................................ 13.5% ............................................ 8.6% The city's estimated market value is at $6.57 billion, which is an increase of $520.7 million (8.6%) from last year. Apartment market value grew at the fastest rate, with double digit increases related to new growth as well as existing market values. Since 2018, spurred by growth the city has seen estimated market value increase by over $1.4 billion (28.0%). Taxable Capacity Residential 63.1% Tax k:alruacwty (2020 Payable) Other Agricultural 0.1% 1.0% Apartrnetro' 6.1% Commerical/Industrial olovoloolool tlum ., 29.1% PP Public Utility/RR 0.6% Tax Capacity (2O2:1 Payable) Other Agricultural Apartment 0.1% 0`9% 6.8% Commerical/Industria II 30.2% PP Public Util lty/RR 0.5% The city levies a flat dollar for taxes which is spread amongst all taxable properties in proportion to their percentage of the total tax capacity of the city. Residential represents 61.5% of the city's tax capacity. The comparison of this chart to last year shows that residential properties will pay 1.6% less of the share of total city property taxes in 2021, with apartment and commercial properties paying a proportionate percentage more. The total tax capacity of the city is estimated at $59,106,628 compared to $53,424,462 in 2020, which is an increase of $5,682,166 (10.6%). Page 301 of 527 |2 Tax Cupmdty & Tax Rate Comp*risor 20�7 200S zmn 2(10 oma onz zuao 2014 zmu 2016 2017 2(18 zmv zuzo 202/ es L The proposed tax levy will drop the city's tax rate from 33.965 percent to 31.851 percent, a decrease of 2.114 percent. This is the 41h consecutive year of a tax rate decrease. Below is a chart comparing the city's tax capacity and tax rate over the past 15 years, including the 2021 preliminary levy. Median Value Home s wff,Annual City Taxes in Estimated Market Value $703 $729 $755 � »' 2019 2020 2m $754 $803 $808 The chart above prov'des 'nformation on the median value home and c ty property taxes paid oinoo2018. The orange bar and amounts onthe left axis represent the median value home. The grey shaded area and the amounts on the right axis is the property tax amount paid on the median value home. The value ofthe median value home has increased $15.8DO(0.]percent) from $251.0O0k)$200.8UOover the past year. This equates toonincrease of$5(D.0percent) Page 302 of 527 13 annually in property taxes. Absent any change in value, homeowners can expect a tax decrease of ($50) or about (6.2 percent). Since 2016 the median value home has increased in value by 30.5 percent compared to just a 14.9 percent increase in property taxes paid by that home. For reference a 1 % increase/decrease in the city's 2021 levy amounts to approximately $9 annually on the median value home. General Fund Proposed Budget Below is the 2021 recommended General Fund budget. The budget incorporates the General Fund portion of the preliminary tax levy along with the budget impact items noted above. The past few years we have seen record building permit volume. With larger projects we may see revenues collected in one year but incur inspections costs for that project in the following year. Last year the City Council formally committed $1,588,000 to be used in future years that included $795,000 in the adopted 2020 budget to offset related operations costs. The preliminary budget utilizes $500,000 of those committed revenues for the 2021 budget, which is a reduction of $295,000. 2021 Annual Budget GENERAL FUND 'SUMMARY TAXES SPECIAL ASSESSMENTS LICENSES AND PERMITS INTERGOVERNMENTAL TAL CHAR: ES FOR, SERVICES FP^7ES AND FORFEITURES MISC..ELLANEOUS TOTAL REVENUES GENERAL GOVERN PUBLIC SAFETY PUBLIC WORKS RECREATION UNALLOCATED DEBT SERVICE CAPITAL OUTLAY TOTAL EXPENDITURES 4 :"SFEF?S I17 PP,!OL„EEDS FROM SALE OF ASSETS BOND PROCEEDS T A1.. SFEP•,,S OUT TOTAL OTHER FINANCING I' COMMITTED FUNDS - BUIL,DINC1 INSP':EC'TIONS NET Actual 2018 16.981 p0 7,416 10 06.017.99 1.4.60 417.32 6.782.395..1 9 1.814-97 268.081 22 28,107,212.47 (4,628.23013) (11,626,545.731 (.5,671323.36) (3,576,44433)) (39,823..69) (22,140..00) (276.,781.,02) (25,841,288.96). 262.55.99 0.00 0.00 (2,187,000..00) (1,924,474.01). 0.00 341.449 50 Actual 2019 .794,801 18 6,483..68 4.,656,4.54 1,573,434.61 7,054,697.22 8,13 8.00 551.,819.17 30,706,3 i8.40 (4.705,860 79) (12.731,159 55) (5.955,457 05) (3.863,476 17) (25,250..92) (22.140 00) (93.702 71.) (27,397,047.19) 250,000.00 577.62 0.00 0.00 250,577.62 0.00 3.559..898.83 Ori ual Budget 2020 17,584,900.00 7,000.00 2,191..100.00 1,326600.00 6,778,500.00 1,700.00 208,200.00 29,098,000.00 (4.880, 7'00.00) ('13.26.4.200.00) (6.651.400.00) ('4.188„300.00) (13(0.300.00) (22,:100.00) (6,000.00) (29,143,000.00) 250,000.00 0.00 0.00 00'0 250,000.00 795.00000 0.00 ]Requested Budget 2021 18.368,600 00 7,000.00 " ,139,100 00 1,441.200 00 6,929,500 00 1.:700.00 235,000.0D 29,122,100,00 (4,817. 500.00) (;,'13,895.700.00) (6,849.300.00) (4,156.300.00) (131,200.00) (22,100.00) 0.00 (29,8724.00.00) 250,000.00 0.00 0.00 0.00 250,000.00 500,,000.00 0.00 Page 303 of 527 14 Enterprise Funds The city operates two public utility funds Sewer and Surface Water. These funds operate on their own ability to generate revenues and receive no property tax support. The Sewer fund provides for the collection and conveyance of wastewater through a system of mains and lift stations. Sewage is treated by the Metropolitan Council Environmental Services, whose contracted services account for approximately 80 percent of the fund's operating expenditures. The Surface Water fund maintains the surface water system for the city, which includes 140 miles of storm sewer and 221 ponds. As a result of a decrease in Met Council charges, staff will be proposing a utility rate decrease for Sanitary Sewer 2021 or $0.14 per 1,000 gallons and no change in Storm Water rates. A typical residential user of 5,000 gallons/month could expect an $8 annual decrease in their city utility costs. Shakopee is far below comparable and surrounding cities when it comes to a cost comparison of city property taxes, sanitary sewer and storm charges. It is anticipated that the city will still be lower in 2021, as a result of the decrease in sewer rates and minimal impact on the median value home with the propose 2021 levy. The following chart' provides the 2020 annual cost of services for a $250,000 value home (approximately media value home in Shakopee) and 5,000 gallons of water a month. $1,000 $1,500 $1,200 $900 $600 $300 2020 Annual Cost of Services for Comparable & Surrounding Cities ($250,000 home 000 gallons/month) $ ,123 111111,1,11111,11111 G ,403 $1,425 $1,425 $1,429 umu Property Taxes Sewer Stone $1,791 $1,667 Page 304 of 527 15 Schedule for budget and property tax levy development Date Who What July 14, 2020 Council/Staff Review Preliminary Capital Improvement Plan (CIP) September 1, 2020 Council/Staff Review proposed levy, initiatives and requests September 15, 2020 Council Adopt proposed maximum tax levy for City and EDA. Adopt final 2021-2025 CIP September 30, 2020 Staff Certify maximum tax levy to the County which will be used for proposed property tax notices November County Proposed tax notices sent to owners November 17, 2020 Council/Staff Work session to review budget document December 1, 2020 Council Hold public meeting to discuss levy and budget. Review and approve utility rates for 2021. December 15, 2020 Council Adopt final tax levy and budget December 30, 2020 Staff Certify final tax levy and budget to County and State Page 305 of 527 16 BUDGET DEVELOPMENT Fund Structure The financial matters of the City of Shakopee are arranged into groups called funds. Each fund is a separate accounting activity. The funds are; Governmental Funds using modified accrual accounting: General Fund is the main operating fund and accounts for the usual activities of general government (administration, finance, city clerk, and information technology), public safety (police, fire and building inspection), public works (engineering, streets, fleet, park maintenance and natural resources) and culture/recreation (recreation). Special Revenue Funds are for resources received for specific purposes and include Forfeitures, Shakopee Government Television, Revolving Loan, Lodging Tax and the Economic Development Authority. Debt Service Funds are to account for money dedicated to paying the city's bonded debt. Capital Project Funds are to account for the larger construction projects in the city. Ongoing funds are the Capital Improvement, Park Reserve and Tree Replacement Funds. Other funds exist for the life of the projects financed by that fund. Proprietary Funds using accrual accounting: Enterprise Funds account for business -like activities of the city. There are three enterprise funds. The City operates the Sewer and Storm Drainage Funds with the Shakopee Public Utility Commission providing billing services for those two funds. The City also operates the Refuse Fund which provide refuse and recycling carts to Shakopee residents. Internal Service Funds account for providing goods or services to various city divisions. These are the Building Fund for: a majority of city and recreation services buildings, Capital Equipment Fund for major pieces of mobile equipment, Park Asset Fund for replacement of park assets, Information Technology Fund for certain hardware and software items, the Employee Benefit Fund for compensated absences and Self Insurance Fund for liability and worker compensation insurance coverage. Major Funds Major funds are the funds of the city that are larger in terms of assets, liabilities, revenues or expenditures. The General Fund is always a major fund and the two enterprise funds, Sewer and Storm Drainage are classed as major funds. Individual special revenue, debt service or capital projects funds may be determined to be major funds for one or more years depending on the activity in that fund. Page 306 of 527 17 Budget Process Scott County assessor sets property values during the previous year. The county sends valuation notices early in the current year for the next year's taxes. In May and June the local Board of Review and County Board of Equalization meet to consider appeals of property values from owners. June through March — Tax Court petitions must be filed to appeal previous year assessment. The City's, budget process starts in the spring for the following year. The Five Year Capital Improvement Plan is prepared by departments and brought to the City Council in mid -July. This document is approved by the City Council in September. Public input meetings are held in May and June at places throughout the City. In July, departments discuss big picture issues and new initiatives. Forecasts are prepared for compensation, revenues, utilities and internal service fund allocations. These items are used to prepare the preliminary tax levy. Management and City Council review the proposed budget and preliminary levy in late August and the maximum tax levy is certified to the county auditor by September 30t11. In September and October, departments finalize budgets and revise prior year budgets if necessary. In mid - November, tax payers receive a notice of the proposed amount of property taxes they would be billed for in the following year. Early in December a public meeting on the budget and tax levy is held and the final tax levy and budget are adopted. Budgets are legally adopted for all Funds through this budget document. The Economic Development Authority is a legally separate entity but is blended in as a special revenue fund because the City Council also serves as the Board for the EDA. Budgets are legally adopted at the division level for the General Fund. Staff may shift budget amounts within divisions, but governing body action is needed to change division or fund totals. The current year budget is amended with the following year's budget approval and can also be amended at any point with council action. General fund appropriations lapse at the year's end. Page 307 of 527 18 FINANCIAL MANAGEMENT POLICIES The City of Shakopee has an important responsibility to its citizens to plan the adequate funding of services desired by the public, including the provision and maintenance of public facilities, to manage municipal finances and resources wisely, and to carefully account for public funds. The City strives to ensure that it is capable of adequately funding and providing local government services needed by the community. The City will maintain or improve its infrastructure on a systematic basis to maintain quality neighborhoods. These policies provide the framework for fiscal management and guide the decision making process. The policies operate independently of changing circumstances and conditions. Objectives 1. To protect the Council's policy -making ability by ensuring that important decisions are not controlled by financial problems or emergencies. 2. To enhance the Council's policy -making ability by providing accurate information on the cost of various authority or service levels. 3. To assist sound management of the City government by providing accurate and timely information on financial condition. 4. To provide sound principles to guide the important decisions of the Council and of management which have significant fiscal impact. 5. To set forth operational principals which minimize the cost of local government, to the extent consistent with services desired by the public, and which minimize financial risk. 6. To employ revenue policies and forecasting tools to prevent undue or unbalanced reliance on certain revenues, especially property taxes, which distribute the cost of municipal services fairly, and which provide adequate funds to operate desired programs. 7. To provide essential public facilities and prevent deterioration of the City's infrastructure including its various facilities. 8. To protect and enhance the City's credit rating and prevent default on any municipal debts. 9. Ensure the legal use and protection of all City funds through a good system of financial and accounting controls. 10. Manage risk through loss awareness, loss prevention, loss control and loss financing. OPERATING BUDGET POLICY The operating budget policies ensure that the City's annual operating expenditures are consistent with past expenditures and respond to long-term objectives rather than short-term benefits. The policies allow the City to maintain a stable level of service, expenditures and tax levies over time. These policies are most critical to programs funded with property tax revenue because accommodating large fluctuations in this revenue source can be difficult. 1. The City will adopt a balanced operating budget for the General Fund with current revenues equal or greater than current expenditures. It is not the policy to finance ongoing operations with one-time revenues or fund balance. One time revenues and fund balance will only be used for one- time expenditures. 2. An objective analytical process will be used to forecast revenues. 3. Opportunities for other revenue sources will be explored to reduce property tax levels. Page 308 of 527 19 4. The City will avoid postponing expenditures and provide for the adequate maintenance, replacement and improvement of the City's physical assets in order to protect the capital investment and minimize future maintenance and replacement costs. 5. To protect against unforeseen events, the City will budget a contingency and maintain fund balances according to the City's policies. 6. The City will apportion its administrative and general government costs to all its funds as appropriate and practical. 7. The City staff will monitor revenues and expenditures to adhere to their budgeted amounts. Monthly reports comparing budget with revenues and expenditures will be prepared. Line items within a division may be over spent as long as the total division budget is not over spent. 8. Appropriations will be included in the operating budgets to keep internal service fund resources at an appropriate level. 9. Appropriations lapse at year end. FUND BALANCE/NET POSITION POLICY Fund balance is the difference between the assets and liabilities in a governmental fund. A governmental fund generally involves tax support and the focus of accounting is the flow or control of money. The General, Special Revenue, Debt Service and Capital Projects funds are governmental funds. Net Position is similar to fund balance but applies to enterprise and internal services fund and has a longer term focus including fixed assets, accumulated depreciation and long term debt. This Fund Balance Policy applies to unrestricted fund balances comprised of committed, assigned, unassigned amounts. The City Council can assign fund balance by expressing its intent or the Finance Director is hereby authorized to assign fund balance. When both restricted and unrestricted resources are available for use, it is the City's policy to first use restricted resources, and then use unrestricted resources as they are needed. When unrestricted resources are available for use, it is the City's policy to use resources in the following order: (1) committed, (2) assigned, and (3) unassigned. General Fund: • The General Fund may have a portion of its fund balance classified as non -spendable if there are long term receivables, inventories, or prepaid items on the balance sheet. • The General Fund is the only fund that can have any unassigned positive fund balance. The working capital balance of the general fund will fall into the unassigned fund balance classification. • The target level of unassigned fund balance as recommended by the Office of the Minnesota State Auditor is 35 to 50% of ensuing year's expenditure budget. This amount of unassigned fund balance will provide adequate funds until the next property tax revenue collection cycle for cash flow, unexpected decline in revenue such as state aid unallotment and unforeseen expenditures such as natural disasters. Page 309 of 527 20 • Unassigned fund balance can be spent down by City Council action or appropriation or due to emergency situations. Replenishing fund balance when it falls below the target level shall be accomplished by interfund transfers or budgeting for expenditures and other uses to be less than revenue and other sources over a period not to exceed three years. Annually the City Council will decide what to do with the General Fund unassigned fund balance that exceeds 50% of the ensuing year's expenditure budget. Any excess fund balance transfers will not be used as a funding source for ongoing recurring expenditures. • Unrestricted fund balance can be spent down by City Council action, appropriation or due to emergency situations. Replenishing fund balance when it falls below the target level shall be accomplished by inter -fund transfers or budgeting for expenditures and other uses to be less than revenue and other sources over a period not to exceed three years. Special Revenue Funds: These funds shall maintain sufficient fund balance to provide for working capital. Debt Service Funds: These funds shall maintain sufficient fund balance to provide for the timely payment of principal, interest and service charges. Capital Project Funds: There are no fund balance requirements for these funds. Long-range planning through use of the Capital Improvement Plan (CIP) and other forecasting methods should be utilized to ensure long-term sustainability. Enterprise Funds: These funds shall have sufficient equity and liquid assets to provide for six to twelve months operating costs, annual debt service requirements and at least ten percent (10%) of accumulated depreciation to provide for capital outlay. Internal Service Funds: These funds shall have sufficient equity to smooth out the "peaks and valleys" of major expenditures over the long term; provide funding equal to at least the current liability for employee compensated absences and other post -employment benefits; and provide sufficient funding to take advantage of premium discounts for general liability and workers' comp premiums. REVENUE AND EXPENDITURE POLICY The revenue policy is designed to ensure; 1) diversified and stable revenue sources, 2) adequate long-term funding by using specific revenue sources to fund related programs and services, and 3) funding levels to accommodate needed City services and programs equitably. 1. The City will provide long-term financial stability through sound short and long term financial planning. The City will maintain a diversified and stable revenue system in order to avoid short-term fluctuations in a single revenue source. 2. The City will conservatively estimate its annual revenues. All existing and potential revenue sources will be re-examined annually. 3. The City will use one-time or special purpose revenue for capital expenditures or for expenditures required by the revenue, and not to subsidize recurring personnel, operation and maintenance costs. Page 310 of 527 21 4. The City will establish all fees and charges at a level related to the cost of providing the services, or as adjusted for particular program goals. The City will review the full cost of activities supported by fees and charges to identify the impact of inflation and other cost increases and will review these fees and charges along with resulting net property tax costs with the Council at budget time. 5. The City will seek a balanced tax base through support of a sound mix of residential, commercial, and industrial development. 6. The City will set enterprise fund fees at a level that fully supports the total direct and indirect cost of the activity (net of any grants or similar revenues), including depreciation of capital assets and debt service, to maintain a positive cash flow and provide adequate working capital. Replacement (or bonding for replacement) of enterprise infrastructure will be paid for from accumulated (or annual) earnings of the particular fund. 7. The City will offset reduced revenues with reduced expenditures. 8. Department heads are responsible to monitor their respective budget and control spending so that the budget is not exceeded. Expenditures over $25,000 will have prior council approval. Any unauthorized expenditure or exceeding the budget may be a personal obligation of the person incurring the obligation. ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICY The accounting, auditing and financial reporting policy are designed to maintain a system of financial monitoring, control and reporting for all operations and funds in order to provide effective means of ensuring that overall City goals and objectives will be met and to assure the City's residents and investors that the City is well managed and fiscally sound. 1. The City will adhere to a policy of full and open public discourse of all financial activity. The proposed budget will be prepared in a manner to maximize its understanding by citizens and elected officials. Copies of financial documents will be made available to all interested parties. Opportunities will be provided for full citizen participation prior to adopting the budget. 2. The City will maintain its accounting records and report on its financial condition and results of operations in accordance with City, State and Federal law and regulations, and Generally Accepted Accounting Principles (GAAP), and standards established by the Governmental Accounting Standard Board (GASB). Budgetary reporting will be in accordance with City and State budget laws. 3. An independent firm of certified public accountants will annually perform a financial and compliance audit of the City's financial statements. Their opinions will be contained in the City's Comprehensive Annual Financial Report (CAFR). 4. As an additional independent confirmation of the quality of the City's financial reporting, the City will annually seek to obtain the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting. The CAFR will be presented in a way designed to communicate with citizens about the financial affairs of the City. Page 311 of 527 22 INVESTMENT POLICY A. Governing Authority The Investment program shall be operated in conformance with governing legislation and other legal requirements. B. Scope This policy applies to the investment portfolio of all funds under the authority and control of the Finance Director/City Treasurer of the City of Shakopee. All cash and investments are pooled together to achieve economies of scale. Per SEC Rule 15B (Municipal Advisor Rule), municipal bond proceeds are not included in pooled investments and will be held in separate identifiable trust accounts. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. C. General Objectives The primary objectives, in priority order, on investment activities shall be: 1. Safety Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. a) Credit Risk The city will minimize credit risk, which is the risk of loss of all or part of the investment due to the failure of the security issuer or backer, by: • Limiting investments to the types of securities listed in Section G of this Investment Policy; • Pre -qualifying and conducting ongoing due diligence of the financial institutions, broker/dealers, intermediaries, and advisers with which the [entity] will do business in accordance with Section E; Diversifying the investment portfolio so that the impact of potential losses from any one type of security or from any one individual issuer will be minimized. b) Interest Rate Risk The city will minimize interest rate risk, which is the risk that the market value of securities in the portfolio will fall due to changes in market interest rates, by: • Structuring the investment portfolio so that security maturities match cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity; • Investing operating funds primarily in shorter -term securities, money market mutual funds, or similar investment pools and limiting individual security maturity as well as the average maturity of the portfolio in accordance with this policy (see section H). Page 312 of 527 23 2. Liquidity The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands (static liquidity). Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets (dynamic liquidity). A portion of the portfolio also may be placed in local government investment pools, which offer same -day liquidity for short-term funds. 3. Yield The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. Securities should not be sold prior to maturity with the following exceptions: • A security with declining credit may be sold early to minimize the loss of principal; • A security swap would improve the quality, yield, or target duration in the portfolio; • Liquidity needs of the portfolio require that the security be sold; • There is a definite economic benefit to be realized. D. Standards of Care 1. Prudence The standard of prudence to be used by investment officials shall be the "prudent person" standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with procedures and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations and the sale of securities are carried out in accordance with the terms of this policy. Investments shall be made with judgment and care, under circumstances then prevailing, for investment, considering the probable safety of their capital as well as the probable income to be derived. 2. Ethics and Conflicts of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. Employees and investment officials shall disclose any material interests in financial institutions with which they conduct business. Employees and officers shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the city. Page 313 of 527 24 3. Delegation of Authority Authority and responsibility for the operation of the investment program is hereby delegated to the Finance Director/Treasurer. The Finance Director shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. The use of an independent third -party investment manager is authorized. 4. Investing fees The General Fund shall be reimbursed from interest earnings for the cost of an investment manager and safe keeping fees. E. Authorized Financial Institutions, Depositories, and Broker/Dealers A list will be maintained of financial institutions and depositories authorized to provide investment services. In addition, a list will be maintained of approved security broker/dealers selected by creditworthiness and/or other factors, such as FINRA broker check. All financial institutions and broker/dealers who desire to_become qualified for investment transactions must supply the following as appropriate: • Audited financial statements demonstrating compliance with state and federal capital adequacy guidelines; • Proof of Financial Industry Regulatory Authority (FINRA)certification (not applicable to Certificate of Deposit counterparties); • Proof of state registration; • Certification of having read and understood and agreeing to comply with the city's investment policy; • An annual review of the financial condition and registration of all qualified financial institutions and broker/dealers will be conducted by the investment officer. F. Safekeeping and Custody 1. Delivery vs. Payment All trades of marketable securities will be executed by delivery vs. payment (DVP) to ensure that securities are deposited in an eligible custody account prior to the release of funds. 2. Safekeeping Securities will be held by a [centralized] independent third -party custodian selected by the entity as with all securities held in the city's name. The safekeeping institution shall annually provide a copy of their most recent report on internal controls (Statement of Auditing Standards No. 70, or SAS 70). Page 314 of 527 25 3. Internal Controls The investment officer shall establish a system of internal controls, which shall be documented in writing. The internal controls shall be reviewed annually by staff and with the independent auditor. The controls shall be designed to prevent the loss of public funds arising from fraud, employee error, mis-representation by third parties, unanticipated changes in financial markets, or imprudent actions by employees and officers of the city. G. Suitable and Authorized Investments The following investments will be peiluitted by this policy and are those defined by state law where applicable; • Savings/demand deposits. A financial institution that is qualified as a "depository" of public funds of government entities. The City may hold balances in qualified bank deposits. Funds may be held in checking/savings accounts at approved depository banks. If balances are greater than the FDIC limit, collateral of 110 percent will be held for the excess balances. Non -interesting bearing deposits will be held at a minimum. However, the interest -bearing demand deposit programs that banks provide for next day access to funds will be utilized; • U.S. Government obligations, U.S. Government agency obligations, and U.S. Government instrumentality obligations, which have a liquid market with a readily determinable market value. This includes mortgage -backed pass -through securities issued by any U.S. Government agency; • Certificates of deposit and other evidences of deposit at financial institutions, bankers' acceptances, and commercial paper, rated A-1, P-1, F-1 or higher by at least two nationally recognized rating agencies; • Investment -grade obligations of state and local governments and public authorities. General obligation bonds of'a state or local government must be rated "A" or higher at the time of investment by a nationally recognized rating agency. Revenue bonds of a state or local government must be rated "AA" or higher at the time of investment by a nationally recognized rating agency; • Money market mutual funds regulated by the Security and Exchange Commission and whose portfolios consist only of dollar -denominated securities; • Local government investment pools, either state -administered or through joint powers statutes and other intergovernmental agreement legislation, i.e. 4M Fund administered by the League of Minnesota Cities. H. Investment Parameters 1. Diversification The aggregate investment portfolio shall be diversified by: • Limiting investments to avoid over concentration in securities from a specific issuer or business sector (excluding securities back by the US government); • Limiting investment in securities that have higher credit risks; • Investing in securities with varying maturities; • Continuously investing a portion of the portfolio in readily available funds such as local government investment pools (LGIPs) or money market funds to ensure that appropriate liquidity is maintained in order to meet ongoing obligations; Page 315 of 527 26 • All investments other than in direct obligations or agencies of the United States, secured by collateral, or repurchase agreements, shall not exceed fifty (50) percent of the aggregate investment portfolio. Mortgage -backed securities shall not exceed thirty (30) percent of the aggregate investment portfolio, at time of purchase; • Investment in any one corporation for commercial paper, repurchase agreements or certificates of deposit shall not exceed five (5) percent of the aggregate investment portfolio. 2. Performance Standards The Longer -Term Core funds shall be managed in accordance with the parameters specified within this policy and shall be regularly evaluated against a benchmark. The benchmark will be a blend of eighty (80) percent of the Bloomberg Barclays US Treasury 1 to 5-year Index and twenty (20) percent of the Bloomberg Barclays MBS Conventional 15-year Index. This benchmark shall, at a minimum, be reviewed every year to ensure consistency with the City of Shakopee's investment policy and risk tolerances. 3. Maximum Maturities To the extent possible, the City of Shakopee shall attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City of Shakopee will not directly invest in securities maturing more than ten (10) years from the date of purchase, or 10-year average -life for mortgage -backed securities. Longer -term funds shall not be invested in securities exceeding 10 years in modified duration, at time of purchase. I. Reporting The Finance Director shall prepare and present to the City Council an investment report at least quarterly. Included in the report shall be the following: • A listing of individual securities held at the end of the reporting period listed by maturity date. • The carrying basis, the current calculated accreted basis and the current market value. • Weighted average yield. • Total return performance measured against the selected benchmark for the Longer -Term funds. J. Depositories Pursuant to Minnesota Statures, Section 118A.02, the Finance Director is authorized to designate as a depository of city funds such national, insured state banks or thrift institutions as defined in MSA 51A.02, Subdivision 23, as deemed proper. The Finance Director is authorized by City Council to approve of the arrangements for safekeeping of pledged collateral in accordance with MSA 118A.03. The depository may at its discretion furnish a bond and/or collateral aggregating the required amount. The City will not accept mortgages as collateral. Page 316 of 527 27 DEBT POLICY The debt policy ensures that the City's debt 1) does not weaken the City's financial structure; and 2) provide limits on debt to avoid problems in servicing debt. This policy is critical for maintaining the best possible credit rating. 1. The City will not use long-term debt for current operations. 2. The City will avoid the issuance of short-term debt such as, Budget, Tax and Revenue Anticipation Notes. 3. The City will confine long-term borrowing to capital improvements, equipment or projects that have a life of more than 5 years and cannot be financed from current revenues. 4. The City will use special assessments, revenue bonds, and/or any other available self- liquidating debt measures instead of general obligation bonds where and when possible, applicable and practical. 5. The City will pay back debt within a period not to exceed the expected life of the project. 6. Tax supported debt such as building bonds shall not exceed a term of twenty years unless there are extraordinary reasons. 7. Debt supported by special assessments shall have a term of ten years or less depending on the size of the assessments. 8. Special assessments financed internally will bear 8%or lower interest, based on the current market. 9. The City will not exceed 3 percent of the market value of taxable property for pure general obligation debt per state statutes. 10. The City will maintain good communications with bond rating agencies about its financial condition and will follow a policy of full disclosure in every financial report and bond prospectus. The City will comply with Securities Exchange Commission (SEC) reporting requirements. 11. The City will follow a policy of full disclosure on financial reports and bond prospectus. 12. The City may refinance or call any debt issue when beneficial for future savings. 13. Inter -fund loans will not exceed two years duration and interest earning on the investment portfolio will determine the interest rate to be paid to the lending fund. 14. Business/development subsidy financing will be based on pay as you go financing to the greatest extent possible. 15. The maturity of direct debt shall have 50% maturity in ten years or less. 16. The terms of the debt shall not exceed the life of the asset financed. CAPITAL ASSET THRESHOLD Fixed asset capitalization threshold is $10,000 and a life of more than two years. Items such as lengths of fire hose and firefighter's turn out gear or non -major software are not capitalized. Significant software that the city uses is not purchased outright. Items purchased in lots where the individual items are less than $10,000 are not capitalized. For infrastructure or buildings, repairs/additions of less than $10,000 or not materially improving or extending the life of the assets are not capitalized. Developer contributions of infrastructure items shall have 15% added to the estimated construction cost for indirect costs. Page 317 of 527 28 CAPITAL EQUIPMENT POLICY The purpose of the City's capital equipment program is to plan for the replacement of obsolete equipment and the purchase of new items without needing significant changes in the tax levy. 1. The City will plan for the purchase of any vehicles and mobile equipment costing over $20,000 and a life of 1 year or more as part of the City's ten-year capital equipment program. 2. The City will plan the capital equipment program to assure that funds remain in the capital equipment fund to accrue interest and use its fund balance to provide a revenue source for the fund. 3. The City will anticipate equipment replacements and additions based on realistic asset life expectancies and cash balances. 4. The City will project any future operating costs of purchases into the upcoming operating budgets. For example, the addition of park equipment might, require more maintenance expenditures in future years. 5. The City will maintain its assets to protect its capital investment and to minimize future capital expenditures. 6. The City will use the least expensive financing method for all capital equipment purchases including multiple cost estimates and bids when appropriate and required by law. CAPITAL IMPROVEMENT PROGRAM POLICY The purpose of the capital improvement policy is to plan for the construction, replacement and maintenance of the City's infrastructure with as little impact to City funds as possible. 1. The City will develop a 5 year plan for capital improvements and update it annually. 2. The City will identify the estimated cost and potential funding sources for each capital project. 3. The City will coordinate development of the capital improvement budget with the development of the operating budget. Future operating costs associated with new capital improvements will be projected and included in the operating budget. 4. The City will use inter -governmental assistance to finance those capital improvements that are consistent with the capital improvement plan and City priorities. 5. The City will maintain all its assets at a level adequate to protect the City's and its citizens' capital investment and to minimize future maintenance and replacement costs. 6. Federal, State and other intergovernmental and private funding sources of a special revenue nature shall be sought out and used as available to assist in financing capital improvements. Page 318 of 527 29 RISK MANAGEMENT POLICY The risk management policy assures proper insurance coverage of City assets while minimizing risk and cost. 1. Insurance policies will be analyzed regularly to assure proper coverage on City assets. 2. The City will maintain the highest deductible amount considered prudent in light of the relationship between the cost of insurance, the estimated deductible to be paid and the City's ability to sustain the loss. 3. The City will insure that contractors, license holders and parties using city facilities have appropriate insurance to protect the City. Page 319 of 527 30 I�11�.�J�P1 SI IAKOI'EE 2021 Annual Budget Operating Budget Employees by Function Governmental Funds General Government Administration City Administrator Assistant City Administrator Administrative Assistant Grants & Special Projects Coordinator HR Manager HR Specialist Communications Coordinator Communications Specialist IT Director IT Infrastructure Administrator IT Analyst 1 IT Specialist 2 Total 14 2018 2019 2020 2021 City Clerk City Clerk Deputy Clerk Records Clerk City Hall Receptionist Finance Finance Director Accounting Manager Accounting Clerk Administrative Assistant Planning & Development Director of Planning & Development Senior Planner Planner Administrative Assistant Economic Development Specialist Facilities Facilities Supervisor Maintenance Worker Tota Total 1 1 1 1 1 1 1 1 1 1 1 0 1 1 1 1 1 1 1 1 2 2 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1 2 2 14 13 1 1 1 1 1 0.5 1 1 1 .5: 4 0.4 3 1 1 0.25 Total 5.65 Total 0.5 3.5 0.5 0.5 3.5 3.5 1 1 1 1 1 1 1 1 1 1 1 1 4 4 4 0.4 3 1 0 0 0.4 3 1 0 0 0.4 3 1 0 0 4.4 4.4 4.4 1 1 1 1 1 1 1 1 2 2 2 2 Page 320 of 527 31 I�11�.iJ�P1 S1'A'KC�PEE 2021 Annual Budget Operating Budget Employees by Function 2018 2019 2020 2021 Public Safety Police Police Chief 1 1 1 1 Captain 2 2 2 2 Administrative Assistant 1 1 1 1 Sergeant 9 9 9 9 Investigator 5 5 5 5 School Resource 3 3 3 3 Victim & Community Services Coordinator 1 1 1 1 Patrol Officer 30 30 30 30 Records Supervisor 1 1 1 1 Records Technician 2 2 2 2 Records Specialist 2 2 2 2 CSO 1 1 1 1 Evidence Technician 0.5 0.5 0.5 0.5 Crime Prevention Specialist 1 1 1 1 Investigative Aide 1 1 1 1 Code Compliance Officer 1 1 1 1 Receptionist 1 1 1 1 Fire Total 62.5 62.5 62.5 62.5 Fire Chief 1 1 1 1 Assistant Fire Chief 1 1 1 1 Fire Marshal 1 1 1 1 Fire Captain 1 1 1 1 Full -Time Firefighter 4 4 4 4 Total 8 8 8 8 Building Inspection. Director of Planning & Development Building Official Building Inspector Electrical Inspector Permit Coordinator Administrative Assistant 0.1 0.1 0.1 0.1 1 1 1 1 2 2 2 3 0 1 1 1 1 2 2 2 1 1 1 1 Total 5.1 7.1 7.1 8.1 Page 321 of 527 32 I�11�.�J�P1 Sl IAKOPEE 2021 Annual Budget Operating Budget Employees by Function Public Works Engineering Public Works Director/Engineer Assistant City Engineer Project Engineer Project Coordinator Senior Engineering Technician Engineering Technician GIS Specialist Administrative Assistant Total Street Public Works Superintendant 1 1 1 1 Street/Utility Supervisor 1 1 1 1 Street Foreman 1 1 1 1 Senior Public Works Technician 1 0 0 0 Maintenance Operator 4 5 5 5 Administrative Assistant 1 1 1 1 2018 2019 2020 2021 1 1 1 1 1 1 1 1 8 1 1 1 1 1 1 1 1 1 1 1 1 2 2 2 9 9 9 Fleet Lead Mechanic L. ' 1 1 1 Mechanic 2 2 2 2 9 Total Park and Recreation Park Maintenance Park Supervisor 1 1 1 1 Park Foreman 0 0 1 1 Park Lead 1 1 1 1 Maintenance Operator 7 7 8 8 Total 9 9 11 11.2 3 3 3 3 Natural Resources Water Resources/Environmental Engineer Total 0.2 0.2 0.2 0 0.2 0.2 0.2 0 Total 9' 9 9 Page 322 of 527 33 I�11�.�J�P1 S1-IAKO1'EE 2021 Annual Budget Operating Budget Employees by Function 2018 2019 2020 2021 Recreation Park & Recreation Director 1 1 1 1 Recreation Supervisor 5 5 0 0 Programs and Service Manager 0 0 1 1 Recreation Facilities Manager 0 0 1 1 Recreation Supervisor 0 0 1 1 Aquatic Supervisor 0 0 1 1 Administrative Assistant 1 1 1 1 Community Engagement Coordinator 0 1 1 1 Recreation Specialist Senior Services 0 1 1 1 Arena Lead Worker 2 2 2 2 Guest Services 1 1 2 2 Lifeguard 1 1 1 1 Facility Manager 1 1 1 1 Maintenance Worker 2 2 2 2 Total 14 16 16 16 Economic Development EDA Fund Director of Planning & Development Economic Development Specialist Total Enterprise Funds Sewer Fund Utility Foreman 0.5 0.5 0.5 0.5 Maintenance Operator 3 3 3 3 Total 3.5 3.5 3.5 3.5 0,5 0.5 0.5 0.75 1 1 1.25 1.5 1.5 0.5 1 1.5 Storm Drainage Fund Utility Foreman Maintenance Operator Water Resources/Environ Total Employees ental Engineer 0.5 0.5 0.5 0.5 2 2 2 2 0.8 0.8 0.8 0.8 Total 3.3 3.3 3.3 3.3 156.00 160.00 162.00 162.00 Page 323 of 527 34 Resolution No. R2020-101 A RESOLUTION SETTING PROPOSED MAXIMUM 2020 PROPERTY TAX LEVY COLLECTIBLE IN 2021 WHEREAS, the City Council of the City of Shakopee, is the governing body of the City of Shakopee; and WHEREAS, Minnesota Statutes require that the preliminary property tax levy for property taxes payable in 2021 be provided to the Scott County Auditor no later than September 30, 2020. NOW , THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the following amounts be levied as the proposed maximum tax levy in accordance with existing law for the current year upon the taxable property in the City of Shakopee; General Fund Abatements Capital Improvement Fund Debt Service 2016 Total Property Tztxes 2021 Requested $ 17,934,600 194,600 700,000 2,188,600 $ 21,017,800 BE IT FURTHER RESOLVED, the public input meeting on the tax levy and budget is set for December 1, 2020 at 7:00 pm., located at City Hall, 485 Gorman Street. Adopted in regular session of the City Council for the City of Shakopee, Minnesota held this 15th day of September 2020. A `TE City C er. Mayor of the City of Shakopee Page 324 of 527 35 RESOLUTION NO. R2020-102 A RESOLUTION CANCELING DEBT SERVICE LEVIES FOR TAXES PAYABLE IN 2021 WHEREAS, the City has reviewed balances of debt service funds and has determined sufficient funds are available for the repayment of debt; and WHEREAS, Scott County requires a resolution be passed by the City Council if the levied amount is less that the required amount from the payment schedule of a bond; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the following debt service levies are cancelled: 2012A GO Refunding Bonds $ 544,950.00 2016A GO Tax Abatement Bonds $ 49,035.31 BE IT FURTHER RESOLVED that the followma in -evocable transfer is made from the Buildi Internal Service Fund to the 2012A GO Refunding Debt Service Fund, in the amount of $300,000.00, with the difference required for payment of annual debt service needs to be paid from the fund balance in the debt service fund. a Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 15th day of September 2020. Mayor of the City of Shakopee Page 325 of 527 36 CITY OF SHAKOPEE, MINNESOTA RESOLUTION NO. R2020-103 APPROVING THE LEVY OF A SPECIAL BENEFIT LEVY PURSUANT TO MINNESOTA STATUTES, SECTION 469.033, SUBDIVISION 6 BY THE ECONOMIC DEVELOPMENT AUTHORITY FOR THE CITY OF SHAKOPEE, MINNESOTA WHEREAS, pursuant to Resolution No. 4206, adopted by the City Council of the City of Shakopee, Minnesota (the "City"), on April 4, 1995, as amended by Resolution No. 4381, adopted by the City Council of the City on February 6, 1996, and Minnesota Statutes, Sections 469.090 through 469.1082, the City created the Economic Development Authority for the City of Shakopee, Minnesota (the "Authority"); and WHEREAS, the Authority has the ability to exercise all powers and duties of a housing and redevelopment authority under the provisions of Minnesota Statutes, Sections 469.001 through 469.047 (the "HRA Act"); and WHEREAS, Section 469.033, subdivision 6 of the HRA Act provides that all of the territory included within the area of operation of a housing and redevelopment agency (the entire City) shall be a taxing district for the purpose of collecting special benefit taxes; and WHEREAS, Section 469.033, subdivision 6 of the HRA Act permits the Authority to levy and collect a special benefit tax of up to 0.0185% of estimated market value of taxable property within the City, levied upon all taxable real property within the City; and WHEREAS, the special benefit tax levy authorized by Section 469.033, subdivision 6 of the HRA Act is separate and distinct from the City's levy and is not subject to levy limits; and WHEREAS, the Authoritydesires to levy a special benefit tax in the amount of $350,000, which is less than 0.0185% of the estimated market value of taxable property within the City; and WHEREAS, on the date hereof, the Board of Commissioners of the Authority adopted a resolution (the "Authority Resolution") approving the levy a special benefit tax in the amount of $350,000; and WHEREAS, pursuant to the Authority Resolution, the Authority will adopt a budget for fiscal year 2021 that provides for levy of the special benefits tax in an amount of $350,000 to be used for the Authority's economic development and redevelopment activities; and NOW, THEREFORE, BE IT RESOLVED by the City Council (the "City Council") of the City of Shakopee, Minnesota as follows: 1. The City Council hereby accepts the preliminary budget submitted by the Authority for fiscal year 2021. 2. The City Council hereby approves the preliminary levy by the Authority of a special benefit tax pursuant to Section 469.033, subdivision 6 of the HRA Act in the amount equal to the lesser of a levy at a rate of 0.0185% of the estimated market value of taxable property within City or $350,000 with respect to taxes payable in calendar year 2021. 507179v I JAE SH235-I Page 326 of 527 37 ATT 3. Notwithstanding the City`u approval of the Authority's levy, the City Council may determine k/decrease the Authority's hevvv/bcofiouUzthe Citv'alevy for 202l. Approved hvthe City Council ofthe City ofShakopee, Minnesota this ]5"'day ofSeptember 2O2O. /I ` � � fcrk�" k-1 / / 5m/79v/»nE'sxz5'/ 2 38 RESOLUTION NO. R2020-129 A RESOLUTION SETTING 2020 PROPERTY TAX LEVY COLLECTIBLE IN 2021 BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the following amounts be levied as the tax levy in accordance with existing law for the current year upon the taxable property in the City of Shakopee; General Fund $ 17,934,600 Abatements 194,600 Capital Improvement Fund 700,000 Debt Service 2016A 2,118,600 Total Property Taxes 21,017,800 BE IT FURTHER RESOLVED, THAT THE City clerk is hereby instructed to transmit a certified copy to this resolution to the County Auditor of Scott County, Minnesota Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 15th day of December, 2020. Mayor of the City of Shakopee ATTEST: City Clerk Page 328 of 527 39 RESOLUTION NO. R2020-128 A RESOLUTION ADOPTING THE 2021 BUDGET WHEREAS, the City Administrator and Finance Director have presented to the City Council a proposed 2021 budget; WHEREAS, The City Council has held a public meeting and has concluded the budget as prepared is appropriate; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the 2021 Budget is hereby approved and adopted with the official copy being on file with the City Clerk. Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 15th day of December, 2020. Mayor of the City of Shakopee ATTEST: City Clerk Page 329 of 527 40 CITY OF SHAKOPEE, MINNESOTA RESOLUTION NO. R2020-130 APPROVING THE LEVY OF A SPECIAL BENEFIT LEVY PURSUANT TO MINNESOTA STATUTES, SECTION 469.033, SUBDIVISION 6 BY THE ECONOMIC DEVELOPMENT AUTHORITY FOR THE CITY OF SHAKOPEE, MINNESOTA WHEREAS, pursuant to Resolution No. 4206, adopted by the City Council of the City of Shakopee, Minnesota (the "City"), on April 4, 1995, as amended by Resolution No. 4381, adopted by the City Council of the City on February 6,1996, and Minnesota Statutes, Sections 469.090 through 469.1082, the City created the Economic Development Authority for the City of Shakopee, Minnesota (the "Authority"); and WHEREAS, the Authority has the ability to exercise all powers and duties of a housing and redevelopment authority under the provisions of Minnesota Statutes, Sections 469.001 through 469.047 (the "HRA Act"); and WHEREAS, Section 469.033, subdivision 6 of the HRA Act provides that all of the territory included within the area of operation of a housing and redevelopment agency(the entire City) shall be a taxing district for the purpose of collecting special benefit taxes; and WHEREAS, Section 469.033, subdivision 6 of the HRA Act permits the Authority to levy and collect a special benefit tax of up to 0.0185% of estimated market value of taxable property within the City, levied upon all taxable real property within the City; and WHEREAS, the special benefit tax levy authorized by Section 469.033, subdivision 6 of the HRA Act is separate and distinct from the City's levy and; is not subject to levy limits; and WHEREAS, the Authority desires to levy a special benefit tax in the amount of $350,000, which is less than 0.0185% of the estimated market value of taxable property within the City; and WHEREAS, on the date hereof, the Board of Commissioners of the Authority adopted a resolution (the "Authority Resolution") approving the levy a special benefit tax in the amount of $350,000; and WHEREAS, pursuant to the Authority Resolution, the Authority has adopted a budget for fiscal year 2021 that provides for levy of the special benefits tax in an amount of $350,000 to be used for the Authority's economic development and redevelopment activities; and NOW, THEREFORE, BE IT RESOLVED by the City Council (the "City Council") of the City of Shakopee, Minnesota as follows: 1. The City Council hereby accepts the preliminary budget submitted by the Authority for fiscal year 2021. 2. The City Council hereby approves the levy by the Authority of a special benefit tax pursuant to Section 469.033, subdivision 6 of the HRA Act in the amount equal to the lesser of a levy at a rate of 0.0185% of the estimated market value of taxable property within City or $350,000 with respect to taxes payable in calendar year 2021. 507179v1 JAE SH235-1 Page 330 of 527 41 Adopted in regular session of the City Council of the City of Shakopee, Minnesota this 15th day of December 2020. ATTEST: City Clerk Mayor 507179v1 JAE SH235-1 2 Page 331 of 527 42 BLANK Page 332 of 527 43 COMBINED BUDGET SUMMARY Page 333 of 527 2021 Annual Budget GOVERNMENT WIDE FUNDS 44 REVENUES: TAXES SPECIAL ASSESSMENTS LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITURES MISCELLANEOUS TOTAL REVENUES EXPENDITURES: GENERAL GOVERNMENT PUBLIC SAFETY PUBLIC WORKS PARK AND RECREATION ECONOMIC DEVELOPMENT UNALLOCATED DEBT SERVICE TOTAL EXPENDITURES EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES OTHER FINANCING: TRANSFERS IN BOND PROCEEDS TRANSFERS OUT EXCESS (DEFICIENCY) OF REVENUES AND OTHER SOURCES OVER EXPENDITURES AND OTHER USES PROPERTY TAX LEVY REQUIRED TO SUPPORT THIS BUDGET GENERAL FUND $18,368,600 7,000 2,139,100 1,441,200 6,929,500 1,700 235,000 SPECIAL REVENUE FUNDS $568,800 0 0 0 12,000 0 350,500 DEBT SERVICE FUNDS $2,188,600 166,500 0 0 0 0 0 CAPITAL PROJECTS FUNDS $1,600,000 676,079 1,200,000 3,274,000 0 100,000 400,063 TOTAL $22,726,000 849,579 3,339,100 4,715,200 6,941,500 101,700 985,563 29,122,100 931,300 2,355,100 7,250,142 39,658,642 (4,817,500) (13,895,700) (6,849,300) (4,156,300) 0 (131,200) (22,100) (29,872,100) (225,000) 0 0 0 393,875) 0 0 (618,875) 0 0 0 0 0 0 (3,086,260) (3,086,260) 0 0 (22,210,000) 0 0 0 0 (22,210,000) (5,042,500) (13,895,700) (29,059,300) (4,156,300) (393,875) (131,200) (3,108,360) (55,787,235) 312,425 (731,160) 0 778,400 0 0 0 0 (14,959,858) 2,590,930 3,917,000 (1,152,000) (16,128,593) 3,619,330 3,917,000 (1,152,000) ($500,000) $312,425 $47,240 ($9,603,928) ($9,744,263) $18,129,200 $350,000 $2,188,600 $700,000 $21,367,800 Page 334 of 527 2021 Annual Budget ENTERPRISE FUNDS 45 REVENUES: OPERATING REVENUES EXPENSES: OPERATING EXPENSES DEPRECIATION OPERATING INCOME (LOSS) NON -OPERATING INCOME NON -OPERATING EXPENSES SEWER FUND SURFACE WATER FUND REFUSE FUND TOTAL $4,397,252 $1,324,600 $135,000 $5,856,852 3,365,861 1,063,600 0 4,429,461 0 0 117,000 117,000 1,031,391 261,000 18,000 1,310,391 149,800 (7,611,000) NET INCOME (LOSS) BEFORE TRANSFERS (6,429,809) 328,100 (500) 477,400 ,718,200) (4,300) (9,333,500) (1,129,100) 13,200 (7,545,709) CAPITAL CONTRIBUTION 0 3,000 0 3,000 TRANSFERS IN 1,051,000 0 0 1,051,000 TRANSFERS OUT (165,000) (2,036,000) 0 (2,201,000) NET INCOME (LOSS) (5,543,809) (3,162,100) 13,200 (8,692,709) Page 335 of 527 46 BLANK Page 336 of 527 47 GENERAL FUND The General Fund is used to account for revenues and expenditures necessary to carry out the basic functions of city government. Divisions within the General Fund include general government, public safety, public works and park and recreation. These basic functions include police and fire protection, planning, administration, etc. Appropriations are made from this fund annually. Revenues are recorded by source, i.e. taxes, intergovernmental, charges for services, etc. Expenditures are recorded by object and are primarily for day -to day operating expenses and equipment. Capital expenditures for large scale public improvements are accounted for within the Capital Projects Funds. Page 337 of 527 2021 Annual Budget GENERAL FUND SUMMARY 48 TAXES SPECIAL ASSESSMENTS LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITURES MISCELLANEOUS TOTAL REVENUES GENERAL GOVERNMENT PUBLIC SAFETY PUBLIC WORKS RECREATION UNALLOCATED DEBT SERVICE CAPITAL OUTLAY TOTAL EXPENDITURES TRANSFERS IN PROCEEDS FROM SALE OF ASSETS BOND PROCEEDS TRANSFERS OUT TOTAL OTHER FINANCING COMMITTED FUNDS - BUILDING INSPECTIONS NET Actual Actual 2018 2019 16,981,069.68 7,416.10 2,606,017.99 1,460,417.32 6,782,395.19 1,814.97 268,081.22 28,107,212.47 16,794,801.18 6,483.68 4,656,994.54 1,573,434.61 7,084,697.22 8,13 8.00 581,819.17 30,706,368.40 (4,628,230.83) (4,705,860.79) (11,626,545.73) (12,731,159.55) (5,671,323.36) (5,955,457.05) (3,576,444.33) (3,863,476.17) (39,823.69) (25,250.92) (22,140.00) (22,140.00) (276,781.02) (93,702.71) (25,841,288.96) (27 397 04719) 262,525.99 0.00 0.00 (2,187,000.00) (1,924,474.01) 0.00 341,449.50 , , 250,000.00 577.62 0.00 0.00 250,577.62 0.00 3,559,898.83 Budget 2020 17,584,900.00 7,000.00 2,191,100.00 1,326,600.00 6,778,500.00 1,700.00 208,200.00 28,098,000.00 (4,880,700.00) (13,264,200.00) (6,651,400.00) (4,188,300.00) (130,300.00) (22,100.00) (6,000.00) (29,143,000.00) 250,000.00 0.00 0.00 0.00 250,000.00 795,000.00 0.00 Requested Budget 2021 ............................................................................................ 18,368,600.00 7,000.00 2,139,100.00 1,441,200.00 6,929,500.00 1,700.00 235,000.00 29,122,100.00 (4,817,500.00) (13,895,700.00) (6,849,300.00) (4,156,300.00) (131,200.00) (22,100.00) 0.00 (29,872,100.00) 250,000.00 0.00 0.00 0.00 250,000.00 500,000.00 0.00 Page 338 of 527 Object Account 2021 Annual Budget Company: 01000- GENERAL FUND Actual Actual 2018 2019 01000 - GENERAL FUND REVENUES: TAXES: 4011 - CURRENT PROPERTY TAX 4013 - MARKET VALUE CREDIT 4015 - FISCAL DISPARITIES 4020 - MOBIL HOME TAX 4025 - PAYMENT IN LIEU OF TAXES 4031 - EXCESS TAX INCREMENT 4032 - TAX ABATEMENT 4035 - OTHER TAXES 4040 - AGGREGATE TAX 4050 - LODGING TAX 4202 - CABLE FRANCHISE 4203 - TRACK FRANCHISE TAXES SPECIAL ASSESSMENT: 4110 - SPECIAL ASSESSMENT PRINCIPAL 4111 - SPEC ASSESSMENT INTEREST 4112 - SA PENALTIES & INTEREST 4120 - SA PREPAY SPECIAL ASSESSMENT LICENSES AND PERMITS: 4220 - LIQUOR LICENSE 4230 - BEER LICENSE 4240 - CIGARETTE LICENSE 4242 - DOG LICENSES 4243 - MISC BUSINESS LICENSE`' 4244 - MISC NON -BUSINESS LICENSE 4251 - BUILDING PERMITS 4255 - RE -ROOF PERMIT 4256 - WINDOWS -DOORS -RESIDING 4259 - PLAN REVIEW FEE 4261 - PLUMBING PERMITS 4265 - MECHANICAL PERMITS 4267 - ELECTRICAL PERMITS 4272 - SEWER & WATER PERMITS 4274 - FIRE INSPECTION PERMITS 4275 - INSPECTIONS 4276 - FENCE PERMITS 4280 - ROW PERMITS 4282 - WOODLAND MANAGEMENT FEE 4284 - MISC BUSINESS PERMITS 4299 - ELECTRONIC RECOVERY FEE LICENSES AND PERMITS (14,665,601.30) (1,945.31) (2,015, 891.16) (276.59) (36,211.55) (1,169.44) 169,440.00 (5,674.40) (7,696.45) 0.00 (400,313.88) (15,729.60) (16,981,069.68) (4,478.31), (1,346.91) (830.88), (760.00) (7,416.10) (166,460.00) (2,942.00) (6,200.00) (16,435.00) (12,497.00) 0.00 (786,336.35) (221,167.91) (27,000.00) (568,112.53) (168,957.18) (156,450.13) (85,460.50) (68,911.88) (42,231.84) (3,250.00) 0.00 (129,435.75) 0.00 (500.00) (143,669.92) (2,606, 017.99) Page 339 of 527 (14,390,931.90) (1,823.84) (2,103,197.50) (255.72) (34,465.87) 0.00 168,202.00 (2,632.20) (10,492.33) 0.00 (405,215.02) (13,988.80) (16,794,801.18) (3,178.01) (2,683.77) (246.90) (375.00) (6,483.68) (174,465.00) (1,524.00) (6,600.00) (17,895.00) (13,452.00) (120.00) (1,762,337.34) (166,876.09) (75,007.36) (969,579.51) (311,292.32) (297,142.67) (213,544.97) (46,857.38) (54,871.52) (6,552.00) 60.00 (108,613.95) 0.00 (450.00) (429,873.43) (4,656,994.54) Budget 2020 (15,063,400.00) 0.00 (2,229,200.00) 0.00 (35,000.00) 0.00 155,700.00 (10,000.00) 0.00 0.00 (386,000.00) (17,000.00) (17,584,900.00) (5,000.00) (2,000.00) 0.00 0.00 (7,000.00) (168,000.00) (2,600.00) (6,200.00) (15,000.00) (12,000.00) 0.00 (630,000.00) (130,000.00) (25,000.00) (425,000.00) (135,000.00) (150,000.00) (144,000.00) (30,000.00) (43,000.00) (2,800.00) 0.00 (120,000.00) 0.00 0.00 (152,500.00) (2,191,100.00) 49 Requested Budget 2021 (15,900,000.00) 0.00 (2,229,200.00) 0.00 (35,000.00) 0.00 194,600.00 (10,000.00) 0.00 0.00 (372,000.00) (17,000.00) (18,368,600.00) (5,000.00) (2,000.00) 0.00 0.00 (7,000.00) (170,000.00) (2,600.00) (6,200.00) (15,000.00) (12,000.00) 0.00 (630,000.00) (130,000.00) (25,000.00) (425,000.00) (120,000.00) (130,000.00) (125,000.00) (30,000.00) (43,000.00) (2,800.00) 0.00 (120,000.00) 0.00 0.00 (152,500.00) (2,139,100.00) 50 Object Account 2021 Annual Budget Company: 01000- GENERAL FUND Actual Actual 2018 2019 INTERGOVERNMENTAL: 4410 - FEDERAL GRANTS 4411 - TZD OUTSIDE AGENCIES 4450 - STATE GRANTS & AIDS 4455 - PERA AID 4460 - STATE AID - MAINT 4462 - STATE AID - FIRE 4465 - STATE AID - POLICE 4467 - POLICE TRAINING REIMBURSEMENT 4480 - OTHER GRANTS/AIDS 4482 - COUNTY GRANTS/AIDS 4490 - OTHER LOCAL GRANTS/AIDS INTERGOVERNMENTAL CHARGES FOR SERVICES: 4511 - ADMINISTRATIVE CHARGES 4513 - SALE OF DOCUMENTS 4527 - RECORDING FEE 4540 - CONDUIT DEBT ADMIN FEE 4571 - APPEAL 4572 - SIGNS 4574 - REZONE/COMP PLAN 4575 - ZONING LETTER 4576 - LAND DIVISION ADMIN/ANNE) 4577 - AUAR 4579-PUD 4581 - PRELIMINARY PLAT >" 4582 - FINAL PLAT 4583 - MINOR SUBDIVISION 4584 - VACATION 4585 - VARIANCE 4586 - CUP 4587 - PLANNING/ZONING APPLICATIONS 4589 - SIGN ADJUSTMENT 4620 - ENGINEER FEE - PRIVATE 4621 - ENGINEER FEE - PUBLIC 4622 - PARK FEE - PUBLIC 4630 - GRADE FEE 4642 - POLICE SERVICES 4643 - VALLEY FAIR 4646 - FALSE ALARMS 4647 - TRIBAL CONTRIBUTION 4660 - FIRE SERVICES 4680 - MISC PUBLIC WORKS 4681 - CAR/TRUCK WASHES 4705 - ELECTRIC (SPUC) 4751 - REFUSE CHARGES (85,878.57) 0.00 (73, 846.02) (18,170.00) (477,763.00) (259,378.03) (408,179.52) (44,979.18) (3,408.00) (1,000.00) (87,815.00) (1,460,417.32) (44,008.13) (1,359.45) (70.00) (50,000.00) 0.00 (24,604.01) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (75,860.00) 0.00 (387,456.82) (351,239.44) 0.00 (114,154.00) (523,346.67) (39,045.50) (11,615.00) (105,000.00) (182,772.00) (240.00) (3,634.00) (2,431,862.64) Page 340 of 073,299.44) (24,108.82) 0.00 (208,300.12) (18,170.00) (542,741.00) (267,203.27) (428,971.60) (48,714.66) (12,825.00) (20,900.14) (1,500.00) (1,573,434.61) (44,126.96) (654.00) 0.00 0.00 0.00 (22,025.00) 0.00 0.00 0.00 (52,300.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (56,970.00) 0.00 (631,101.29) (285,255.23) (23,462.30) (101,815.40) (574,570.37) (40,975.86) (6,510.00) (110,000.00) (191,115.00) (788.00) (11,374.00) (2,319,977.03) (26,115.00) Budget 2020 (16,000.00) 0.00 (77,400.00) 0.00 (490,000.00) (270,000.00) (430,000.00) (43,200.00) 0.00 0.00 0.00 (1,326,600.00) (40,300.00) (900.00) 0.00 0.00 0.00 (18,000.00) 0.00 0.00 0.00 (50,000.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (40,000.00) 0.00 (400,000.00) (400,000.00) (1,000.00) (91,000.00) (435,000.00) (40,000.00) (3,000.00) (115,000.00) (190,000.00) 0.00 (11,000.00) (2,600,000.00) (23,000.00) Requested Budget 2021 (16,000.00) 0.00 (139,000.00) 0.00 (526,000.00) (275,000.00) (442,000.00) (43,200.00) 0.00 0.00 0.00 (1,441,200.00) (40,300.00) (900.00) 0.00 0.00 0.00 (18,000.00) 0.00 0.00 0.00 (50,000.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (18,000.00) 0.00 (400,000.00) (400,000.00) (1,000.00) (91,000.00) (467,500.00) (40,000.00) (3,000.00) (150,000.00) (227,200.00) 0.00 (12,200.00) (2,600,000.00) (23,000.00) 51 Object Account 2021 Annual Budget Company: 01000- GENERAL FUND Actual Actual 2018 2019 4761,4762 - MEMBERSHIPS 4766 - GENERAL ADMISSIONS 4770 - LESSONS 4774 - ICE RENTAL - PRIME TAXABLE 4775 - ICE RENTAL - PRIME EXEMPT 4780 - YOUTH ACTIVITIES 4781 - YOUTH SPORTS ASSOCATIONS 4794 - ADULT SPORTS 4795 - ADULT ACTIVITIES 4796 - ROOM RENTALS 4797 - ROOM RENTAL- NONTAXABLE/EXEM 4798 - PARK FACILITY RENTAL 4799 - PARK FIELD RENTALS 4800 - SKATE SHARPENING 4801 - DAMAGE DEPOSIT 4808 - PARK FAC. RENT - NONTAX/EXEMPT 4810 - CONCESSION STANDS 4812 - VENDING CONCESSION COMMISSION 4816 - NON-RESIDENT FEE/TOWNSHIP PYMT 4817 - ARENA ADVERTISING 4818 - OTHER RECREATION FEES CHARGES FOR SERVICES FINES & FORFEITS: 4821 - FINES & FORFEITS FINES & FORFEITS MISCELLANEOUS: 4833 - INTEREST (196,119.63) (241,187.74) 4834 - CHANGE IN FAIR MARKET VALUE 16,061.97 (259,500.48) 4530 - ANTENNA RENTAL (10,231.42) (10,640.63) 4843 - COMMISSIONS (571.07) (1,228.46) 4845 - CONTRIBUTIONS (58,912.92) (8,918.96) 4850 - MISCELLANEOUS (18,068.15) (60,342.90) 4853 - INSURANCE REIMBURSEMENT (240.00) 0.00 MISCELLANEOUS (268,081.22) (581,819.17) (825,902.92) (301,533.48) (111,155.00) (163,112.68) (479,290.41) (130,190.86) (81,148.00) (8,455.00) (56,926.91) (45,542.31) (59,469.92) (1,880.10) (729.50) (9,920.00) (4,997.78) (39,987.50) (44,402.73) (10,248.29) 0.00 (28,063.70) (9,871.00)' (6,782,395.19) (1,814.97) (1,814.97) (898,266.79) (329,420.50) (124,272.25) (181,484.25) (473, 542.50) (136,986.25) (75,056.00) (28,070.00) (42,817.28) (60,737.50) (61,776.35) (2,692.91) (908.00) 10,315.00) (2,286.26) (43,925.00) (46,715.06) (13,100.58) (1,250.00) (42,584.80) (9,354.50) (7,084,697.22) (8,13 8.00) (8,138.00) Budget 2020 ......................................................................................... (713,500.00) (310, 000.00) (104,000.00) (200,000.00) (500,000.00) (100,000.00) (65,000.00) (40,000.00) (15,500.00) (42,000.00) (63,000.00) (1,000.00) (700.00) (9,000.00) (2,000.00) (38,000.00) (38,500.00) (7,300.00) (1,500.00) (60,000.00) (9,300.00) (6,778,500.00) (1,700.00) (1,700.00) Requested Budget 2021 (766,500.00) (301,500.00) (93,000.00) (240,000.00) (527,500.00) (100,000.00) (70,000.00) (30,000.00) (41,000.00) (43,600.00) (47,000.00) (1,000.00) (700.00) (9,000.00) (2,000.00) (42, 800.00) (35,500.00) 0.00 (1,000.00) (35,000.00) (300.00) (6,929,500.00) (1,700.00) (1,700.00) (200,000.00) (210,000.00) 16,300.00 0.00 (10,700.00) (10,700.00) (500.00) (500.00) 0.00 0.00 (13,300.00) (13,800.00) 0.00 0.00 (208,200.00) (235,000.00) REVENUES (28,107,212.47) (30,706,368.40) (28,098,000.00) (29,122,100.00) EXPENDITURES: WAGES & BENEFITS: 6002 - WAGES 6005 - OVERTIME -FT 6010 - PREMIUM PAY 6015 - WAGES - PART TIME/TEMP 6017 - OVERTIME -PART TIME/TEMP WAGES 11,067,175.81 11,726,378.64 532,500.63 554,166.92 15,594.56 9,342.11 1,290,115.26 1,375,133.28 20,610.60 22,033.95 12,925,996.86 13,687,054.90 12,559,400.00 475,200.00 17,000.00 1,545,300.00 14,800.00 14,611,700.00 12,936,500.00 475,200.00 17,000.00 1,798,900.00 14,800.00 15,242,400.00 6122 - PERA Page 341 o1P.0,685.78 1,477,083.09 1,582,300.00 1,622,000.00 52 Object Account 2021 Annual Budget Company: 01000- GENERAL FUND Actual Actual 2018 2019 6124 - FICA 594,837.95 6135 - HEALTH 1,438,940.89 6139 - POST EMPLOYMENT HEALTH PLAN 74,213.06 6140 - LIFE/LTD 30,608.70 6145 - DENTAL 63,503.98 6160 - UNEMPLOYMENT 455.27 6170 - WORKERS COMPENSATION 346,071.22 6180 - COMPENSATED ABSENCES 132,381.21 6186 - PENSION EXPENSE 60,010.00 BENEFITS 4,091,708.06 Budget Requested 2020 Budget 2021 636,048.39 756,900.00 647,200.00 1,509,535.60 1,667,400.00 1,749,100.00 61,027.54 64,300.00 64,800.00 35,988.67 35,800.00 37,100.00 65,124.84 76,900.00 83,100.00 0.00 0.00 0.00 371,943.44 461,800.00 601,900.00 94,595.89 230,400.00 239,800.00 86,193.00 65,000.00 90,000.00 4,337,540.46 4,940,800.00 5,135,000.00 WAGES & BENEFITS 17,017,704.92 18,024,595.36 19,552,500.00 20,377,400.00 SUPPLIES AND SERVICES: 6202 - OPERATING SUPPLIES 370,842.09 6203 - TOOLS 86.19 6204 - FURNISHINGS (NOT CAPITALIZED) 10,320.00 6205 - GRANT EXPENDITURES 6,784.12 6210 - OFFICE SUPPLIES 22,963.75 6212 - UNIFORMS/CLOTHING 98,333.70 6213 - FOOD 10,826.45 6215 - MATERIALS 177,908.84" 6222 - MOTOR FUELS & LUBRICANTS 215,435.63 6230 - BUILDING MAINT SUPPLIES 62,457.51 6240 - EQUIPMENT MAINT SUPPLIES 142,620.63 6250 - MERCHANDISE 17,240.37 6280 - PURCHASE OF EVIDENCE 0.00 6281 - PURCHASE OF INFORMATION 0.00 6282 - PURCHASE OF SERVICES 350.95 6310 - ATTORNEY 64,910.33 6312 - ENGINEERING/DESIGN CONSULTANT 15,450.00 6314 - COMPUTER SERVICES 0.00 6315 - BUILDING MAINT. 224,544.30 6316 - EQUIPMENT MAINTENANCE 138,222.22 6318 - FILING FEES 1,405.30 6320 - LODGING TAX 0.00 6322 - PAVEMENT PRESERVATION 466,783.54 6326 - CLEANING SERVICES 192,747.00 6327 - OTHER PROF SERVICES 934,486.90 6332 - POSTAGE 24,865.20 6334 - TELEPHONE 85,777.12 6336 - PRINTING/PUBLISHING 103,656.98 6338 - ADVERTISING 6,664.61 6339 - COMPUTER ACCESS 15,070.53 6351 - INSURANCE PREMIUM (IS FUND) 400,220.00 6352 - LIABILITY 0.00 6360 - UTILITY SERVICE 3,422.64 6362 - ELECTRIC Page 342 of 5g62,879.19 426,829.87 7,585.09 6,183.25 0.00 22,867.85 105,393.18 8,763.86 266,853.32 218,082.08 58,392.12 161,369.70 15,858.05 90.00 80.00 0.00 70,204.99 15,260.50 10,628.75 196,195.03 143,605.66 353.00 0.00 469,440.59 181,916.00 1,139,973.76 26,905.46 83,848.45 106,201.44 4,885.00 16,462.05 392,400.00 355.00 2,839.31 657,878.17 362,600.00 7,500.00 5,000.00 0.00 20,500.00 106,100.00 14,800.00 178,000.00 203,700.00 60,500.00 144, 800.00 15,000.00 0.00 0.00 0.00 61,200.00 10,000.00 0.00 179,700.00 125,900.00 500.00 0.00 570,000.00 169,000.00 1,008,200.00 33,400.00 89,100.00 102,800.00 19,200.00 14,400.00 388,000.00 0.00 3,200.00 648,000.00 358,150.00 7,500.00 1,000.00 0.00 21,200.00 95,200.00 11,300.00 205,000.00 202,700.00 71,500.00 144,400.00 15,000.00 0.00 0.00 0.00 63,750.00 30,000.00 0.00 180,000.00 113,600.00 500.00 0.00 580,000.00 104,000.00 870,000.00 38,000.00 89,500.00 92,900.00 5,200.00 14,700.00 388,000.00 0.00 3,200.00 644,900.00 53 Object Account 2021 Annual Budget Company: 01000- GENERAL FUND Actual Actual 2018 2019 6364 - WATER 6365 - GAS 6366 - SEWER 6367 - REFUSE 6368 - STORM 6400 - RENTALS 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6420 - EQUIPMENT RENT 6425 - EQUIPMENT RENT (IS FUND) 6430 - BUILDING RENT (IS FUND) 6435 - OTHER RENT 6435 - OTHER RENT 6440 - PARK RENT (IS FUND) 6471 - WELLNESS PROGRAM 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES MISCELLANEOUS EXPENSE: 6610 - AWARDS & DAMAGES 6630 - PAYMENT TO FIRE RELIEF 6640 - DESIGNATED MISCELLANEOUS 6645 - SERVICE AWARDS 6650 - CREDIT CARD FEES 6660 - BANK FEES- NSF FEE 6661 - CASH SHORT 6670 - RECREATION SCHOLARSHIPS 6681 - CONTINGENCY MISCELLANEOUS EXPENSE CAPITAL OUTLAY: 6730 - BUILDINGS 6740 - EQUIPMENT CAPITAL OUTLAY DEBT SERVICE: 6830 - CAPITAL LEASE PAYMENT 6890 - DEBT SERVICE - OTHER CHARGES DEBT SERVICE 55,233.89 189,856.79 18,153.27 3,937.77 35,671.77 0.00 306,113.04 384,099.96 47,323.93 897,799.96 895,300.08 15.00 8,982.51 427,400.04 8,081.02 127,894.84 50,550.75 184,126.94 5,235.68 45,296.32 178,986.35 20,969.85 1,704.33 35,759.67 145.00 413,021.48 403,200.12 44,730.38 994,599.96 999,000.12 0.00 2,124.33 449,600.04 9,528.38 138,993.69 72,828.16 184,665.98 8,359.74 8,123,053.33 8,831,215.43 6,000.00 261,378.03 33,513.69 4,812.86 94,003.05 (148.19) 143.25 1,907.00 0.00 401,609.69 0.00 276,781.02 276,781.02 18,787.67 3,352.33 22,140.00 0.00 278,203.27 25,465.82 5,600.05 113,637.01 (228.66) (136.80) 2,853.00 0.00 425,393.69 0.00 93,702.71 93,702.71 19,926.77 2,213.23 22,140.00 Budget 2020 48,900.00 183,300.00 18, 900.00 5,000.00 37,700.00 0.00 449,200.00 589,700.00 46,200.00 1,089,800.00 1,041,000.00 0.00 9,500.00 569,800.00 12,000.00 151,200.00 76,900.00 180,200.00 7,300.00 9,057,700.00 0.00 270,000.00 50,000.00 5,000.00 102,200.00 0.00 0.00 2,500.00 75,000.00 504,700.00 0.00 6,000.00 6,000.00 21,100.00 1,000.00 22,100.00 Requested Budget 2021 48,100.00 183,300.00 18,650.00 5,000.00 37,500.00 0.00 494,800.00 588,600.00 46,200.00 1,152,400.00 1,045,800.00 0.00 12,100.00 593,000.00 12,000.00 135,700.00 59,100.00 183,050.00 7,100.00 8,973,600.00 0.00 275,000.00 50,000.00 5,000.00 91,500.00 0.00 0.00 2,500.00 75,000.00 499,000.00 0.00 0.00 0.00 21,100.00 1,000.00 22,100.00 EXPENDITURES 25,841,288.96 OTHER FINANCING: TRANSFERS IN: 8010 - OPERATING TRANSFERS IN 27,397,047.19 29,143,000.00 29,872,100.00 (262,525.99) (250,000.00) (250,000.00) (250,000.00) Page 343 of 527 54 2021 Annual Budget Company: 01000- GENERAL FUND Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 TRANSFERS IN TRANSFERS OUT: 8053 - TRANSFERS OUT TRANSERS OUT GAIN/LOSS ON DISPOSAL OF ASSET: 4855 - SALE OF ASSETS GAIN/LOSS ON DISPOSAL OF ASSET PROCEEDS FROM DEBT/LEASES ISSUED: (262,525.99) (250,000.00) (250,000.00) (250,000.00) 2,187,000.00 0.00 0.00 0.00 2,187,000.00 0.00 0.00 0.00 0.00 (577.62) 0.00 0.00 0.00 (577.62) 0.00 0.00 PROCEEDS FROM DEBT ISSUED 0.00 0.00 0.00 0.00 OTHER FINANCING 1,924,474.01 (250,577.62) (250,000.00) (250,000.00) Total 01000 - GENERAL FUND (341,449.50) (3,559,898.83) 795,000.00 500,000.00 Page 344 of 527 55 2021 Annual Budget Company: 01000- GENERAL FUND EXPENDITURES Actual Actual Budget Requested Division 2018 2019 2020 Budget 2021 01000 - GENERAL FUND 11 - MAYOR & COUNCIL 232,313.42 224,485.21 191,100.00 190,300.00 12 - ADMINISTRATION 1,818,575.48 1,940,653.98 2,102,700.00 2,044,100.00 13 - CITY CLERK 388,439.30 356,094.14 426,600.00 373,100.00 15 - FINANCE 910,602.35 881,205.77 966,700.00 982,800.00 17 - PLANNING & DEVELOPMENT 707,536.11 736,455.77 592,300.00 625,900.00 18 - FACILITIES 628,264.17 612,965.92 601,300.00 601,300.00 31 - POLICE DEPARTMENT 8,586,558.19 8,956,654.69 9,214,600.00 9,546,000.00 32 - FIRE 2,434,888.03 2,701,467.24 2,762,700.00 3,104,600.00 33 - BUILDING INSPECTIONS 822,285.18 1,086,560.75 1,286,900.00 1,245,100.00 41 - ENGINEERING 913,440.59 915,795.16 1,119,900.00 1,153,400.00 42 - STREET MAINTENANCE 2,207,180.01 2,373,378.01 2,405,300.00 2,513,300.00 44 - FLEET 428,615.26 416,627.39 450,500.00 471,000.00 46 - PARK MAINTENANCE 2,122,087.50 2,267,492.49 2,681,700.00 2,711,600.00 67 - RECREATION 3,600,679.68 3,901,959.75 4,210,400.00 4,178,400.00 91 - UNALLOCATED 39,823.69 25,250.92 130,300.00 131,200.00 Total 01000 - GENERAL FUND 25,841,288.96 27,397,047.19 29,143,000.00 29,872,100.00 Page 345 of 527 56 BLANK Page 346 of 527 57 Sii <OPE E 2021 Annual Budget Operating Budget General Government Divisions: The main divisions under General Government consist of the following: • Mayor and Council • Administration • Clerk • Finance • Planning & Development • Facilities City Administra Expenditures as % of General Fund Itiolloopoo General Government 16.0% Communications Coordinator Assistant City Administrator Finance Director Director of Planing & Development MINIMUMMI HAccoun ng Manager Communications Specialist IR Manager IT Director City Clerk Grants & Special Projects Coordinator Facilities Maintenance Supervisor Accounting Clerk HAdministrative Assistant Senior Planner Economic Development Specialist HR Specialist IT Coordinator IT Specialist Deputy City Clerk Records Clerk City Hall Receptionist Maintenance Worker Custodian Page 347 of 527 SHAKOYEE Division: Mayor & Council Category: General Government 58 2021 Annual Budget Description of Services: As the elected policy -making body for the City of Shakopee, the mayor and City Council are here for you, the residents of Shakopee. The mayor and City Council are regularly asked to make difficult decisions based on information and recommendations provided to them by staff, as well as input from the community. The job is not always easy, but they are public servants who accept the responsibility to do all they can to make Shakopee an even better place to live, work and play. The mayor and council are responsible for adopting ordinances, setting policy, adopting budgets and reviewing certain projects, as well as providing oversight to the administration. They typically meet as a group on the first and third Tuesdays of every month, but due to the nature of city business, they may be called in for special meetings or workshops. In addition to regular meetings as a council, they are assigned committees to serve on; this helps them maintain relationships with community, regional, state-wide and national -level groups to ensure that Shakopee's voice is heard. The mayor and City Council members are elected for staggered four-year terms. The mayor serves as chief executive officer of the city and chairman of the City Council. The mayor attends many events throughout the year as ambassador of the city. The mayor is a voting member of the City Council but has no veto power. Budget: Expenditures by Category Personnel Supplies and Services Miscellaneous Capital Outlay Totals Dedicated Revenues Actual Actual Budget Budget 2018 2019 2020 2021 $ 58,648 $ 58,997 $ 70,400 $ 69,400 116,105 114,173 120,700 120,900 60 5,315 57,500 46,000 232,313 $ 224,485 $ 191,100 $ 190,300 56,241 $250,000 $200,000 $150,000 $100,000 $50,000 8- Actual 2018 Expenditures by Category and Dedicated Revenue Actual 2019 Budget 2020 Budget 2021 uuuuuuuuuuuuuuuuuu Capital Outlay a m Miscellaneous uuuuuuuuuuuuuuuuuu Supplies and Services uuuuuuuuuuuuuuuuuu Personnel Dedicated Revenues Page 348 of 527 Key Measures: 59 Council Meetings & Work Sessions Budget Impact: Actual Actual Projected Projected 2018 2019 2020 2021 27 31 30 27 The 2021 Mayor and City Council budget is similar to previous years with only minor changes. The largest portion of the mayor and council budget are membership dues to various organizations. Membership provides value to the city in terms of connection with other agencies and opportunity for collaboration. Among the organizations we actively engage with are the Scott County Association for Leadership and Efficiency (SCALE), the League of Minnesota Cities and the Association of Metropolitan Municipalities. Each relationship helps the mayor, City Council and city staff improve efficiency, stay atop of issues at the state and federal level and ensure that Shakopee's voice is heard on important issues outside the city limits. EMPLOYEES 0 0 0 0 Actual 2018 Actual 2019 Budget 2020 Budget 2021 - —Number of Employees (FTEs) Mayor and Council Members PERCENT OF GENERAL FUND EXPENDITURES Mayor & Council 0.6% Page 349 of 527 60 BLANK Page 350 of 527 61 Object Account 2021 Annual Budget Division: 11- MAYOR & COUNCIL Actual Actual 2018 2019 11 - MAYOR & COUNCIL 6002 - WAGES 6015 - WAGES - PART TIME/TEMP WAGES 46,699.89 5,487.42 52,187.31 46,469.13 5,903.41 52,372.54 Budget 2020 51,500.00 10,100.00 61,600.00 Requested Budget 2021 51,500.00 9,900.00 61,400.00 6122 - PERA 2,335.17 2,410.17 3,900.00 3,900.00 6124 - FICA 3,967.77 4,035.63 4,700.00 3,800.00 6160 - UNEMPLOYMENT 0.00 0.00 0.00 0.00 6170 - WORKERS COMPENSATION 158.17 178.65 200.00 300.00 BENEFITS 6,461.11 6,624.45 8,800.00 8,000.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6210 - OFFICE SUPPLIES 6212 - UNIFORMS/CLOTHING 6213 - FOOD 6310 - ATTORNEY 6336 - PRINTING/PUBLISHING 6351 - INSURANCE PREMIUM (IS FUND) 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6430 - BUILDING RENT (IS FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES SUPPLIES AND SERVICES 6640 - DESIGNATED MISCELLANEOUS MISCELLANEOUS EXPENSE 6740 - EQUIPMENT CAPITAL OUTLAY 58,648.42 58,996.99 70,400.00 69,400.00 45.50 61.50 100.00 100.00 0.00 126.00 100.00 100.00 81.40 0.00 0.00 0.00 244.83 91.00 200.00 200.00 20,237.73 9,515.00 15,000.00 15,000.00 81.00 593.00 100.00 100.00 270.00 300.00 300.00 200.00 0.00 0.00 3,900.00 4,200.00 900.00 23,600.04 19,700.00 19,700.00 610.00 1,234.00 800.00 800.00 404.79 827.03 1,000.00 1,000.00 78,229.75 77,825.75 79,500.00 79,500.00 116,105.00 114,173.32 120,700.00 120,900.00 60.00 60.00 57,500.00 57,500.00 5,314.90 5,314.90 46,000.00 46,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 11 - MAYOR & COUNCIL 232,313.42 224,485.21 191,100.00 190,300.00 Page 351 of 527 SHAKOPEE Division: Administration Category: General Government 62 2021 Annual Budget Description of Services: The Department of Administration is responsible for the direction and coordination of all city departments in carrying out the policies established by the City Council, preparation of the annual budget and recommendations to the council regarding existing and new policies and programs. The Department is also responsible for all personnel matters, including payroll and benefits; communications activities, such as the city's website and newsletter; and telecommunications functions, including operation of the Government Access Channel. Information Technology and Facilities Maintenance are also part of the Department of Administration. Budget: Expenditures by Category Personnel Supplies and Services Miscellaneous Totals Dedicated Revenues Actual Actual 2018 2019 $ 1,489,171 324,591 4,813 $ 1,587,162 347,892 5,600 Budget 2020 $ 1,702,000 395,700 5,000 $ 1,818,575 $ 1,940,654 $ $ 408,310 414,983 2,102,700 Budget 2021 $ 1,640,400 398,700 5,000 $ 2,044,100 393,000 $ 379,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Actual 2018 Expenditures by Category and Dedicated Revenue Actual 2019 Budget 2020 Budget 2021 Illlllllllllllllllllllf Miscellaneous VVVVVVVVVVVVVVVVVV Supplies and Services 111111111111111111111111111111111111 Personnel Dedicated Revenues Key Measures: New Hires (Full & Part Time, Election Judges, Seasonal) Computers and Equipment Supported by IT Help desk tickets Software Apps Supported Website Visits Facebook Likes Twitter Followers Hometown Messenger and Email Bulletins Video Productions (started in 2018) Actual 2018 Actual Projected Projected 2019 2020 2021 70 101 220 100 802 913 913 933 2033 2055 2050 2100 105 125 125 125 306,452 325,826 310,000 335,000 20,153 25,238 26,100 26,900 11,169 12,191 12,700 13,300 29 19 220 250 9 43 40 45 Page 352 of 527 63 Budget Impact: The Department of Administration serves those who serve you. Much of our work is ensuring staff in other departments can serve you as efficiently and effectively as possible. We strive to provide an example of excellence in customer service throughout our organization. Things are constantly changing in information technology. One of our major focus areas in the past year has been IT security. All too often you see about hacks or ransomware attacks that are being used against businesses you go to. The city maintains a vast amount of vital data. Most of what we have is not private information, but it is exceptionally important we keep our data and systems safe. We have taken dramatic steps in the last year improving the overall security of our systems including performing an outside audit of our security protocols, adopting new processes and procedures, education for staff and introducing new server monitoring. Our Human Resources team supports management and our employees to ensure we have a workforce that is engaged and trained. 2018 was a year of growth for our human resources team. We have been working to improve our processes to make sure we have the most qualified, well trained and engaged staff here to serve you. Our 2020-2023 strategic plan identifies a couple of areas for human resources to work on that we have made progress on in 2020, and expect the same in 2021. In August, the city filled an open Human Resource specialist position with an Administrative Assistant. As part of that process, it was determined that duties of the Administrative Assistant position could be re -distributed and completed by current staff. The 2021 budget eliminates the Administrative Assistant position, resulting in a net savings of $94,700. In today's world, communication is becoming increasingly important. You expect to have information available at your fingertips when you come to our website or look at social media. In 2018 we added a full time communications specialist, and you can see from the statistics below that we are moving forward to so that we can get you even more information, especially using social media and video. We are looking forward to seeing all of the new information corning out so that we can be as transparent as possible! EMPLOYEES 14 14 PERCENT OF GENERAL FUND EXPENDITURES 1111111111111111111101111111111111111 Actual 2018 Actual 2019 Budget 2020 Budget 2021 - —Number of Employees (FTEs) Page 353 of 527 64 BLANK Page 354 of 527 2021 Annual Budget Division: 12- ADMINISTRATION 65 Object Account 12 - ADMINISTRATION 6002 - WAGES 6005 - OVERTIME -FT 6015 - WAGES - PART TIME/TEMP WAGES Actual 2018 1,151,419.94 373.78 2,400.21 1,154,193.93 Actual 2019 1,239,500.16 698.33 2,370.37 1,242,568.86 Budget 2020 1,308,500.00 0.00 3,100.00 1,311,600.00 Requested Budget 2021 1,281,600.00 0.00 3,100.00 1,284,700.00 6122 - PERA 85,492.84 92,381.84 98,100.00 96,200.00 6124 - FICA 81,699.05 87,955.86 100,300.00 79,600.00 6135 - HEALTH 134,834.53 134,604.25 145,200.00 132,500.00 6139 - POST EMPLOYMENT HEALTH PLAN 5,704.34 5,828.79 5,900.00 5,500.00 6140 - LIFE/LTD 3,142.52 3,281.91 3,500.00 3,500.00 6145 - DENTAL 5,502.00 5,250.00 7,100.00 7,000.00 6170 - WORKERS COMPENSATION 5,185.56 5,983.03 6,700.00 8,300.00 6180 - COMPENSATED ABSENCES 7,579.38 3,482.23 23,600.00 23,100.00 6186 - PENSION EXPENSE 5,837.00 5,825.00 0.00 0.00 BENEFITS 334,977.22 344,592.91 390,400.00 355,700.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6210 - OFFICE SUPPLIES 6212 - UNIFORMS/CLOTHING 6213 - FOOD 6222 - MOTOR FUELS & LUBRICANTS 6240 - EQUIPMENT MAINT SUPPLIES 6310 - ATTORNEY 6316 - EQUIPMENT MAINTENANCE 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6334 - TELEPHONE 6336 - PRINTING/PUBLISHING 6338 - ADVERTISING 6339 - COMPUTER ACCESS 6351 - INSURANCE PREMIUM (IS FUND) 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6420 - EQUIPMENT RENT 6430 - BUILDING RENT (IS FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS 6471 - WELLNESS PROGRAM SUPPLIES AND SERVICES 6645 - SERVICE AWARDS MISCELLANEOUS EXPENSE 1,489,171.15 1,918.16 2,782.28 81.40 1,820.59 892.82 888.96 26,572.60 319.96 48,184.94 10,097.28 8,838.56 34,927.33 57.26 393.73 8,930.00 62,739.17 33,900.00 312.94 41,300.04 20,413.07 6,374.41 4,564.98 199.97 8,081.02 324,591.47 4,812.86 4,812.86 1,587,161.77 1,702,000.00 1,702.18 2,778.52 0.00 2,023.57 1,338.61 484.08 45,502.18 0.00 27,769.82 10,504.18 7,517.55 27,300.78 0.00 420.16 8,800.00 63,496.09 35,500.08 557.93 61,400.04 25,536.01 8,560.08 6,646.78 525.14 9,528.38 347,892.16 5,600.05 5,600.05 1,500.00 2,200.00 0.00 2,200.00 1,300.00 600.00 30,000.00 400.00 40,800.00 14,400.00 9,400.00 34,100.00 1,200.00 0.00 8,600.00 76,400.00 58,100.00 0.00 55,700.00 28,000.00 13,000.00 5,800.00 0.00 12,000.00 395,700.00 5,000.00 5,000.00 1,640,400.00 1,500.00 2,200.00 0.00 2,200.00 1,300.00 600.00 25,000.00 400.00 38,300.00 17,400.00 9,400.00 38,700.00 1,200.00 0.00 6,300.00 84,300.00 55,300.00 0.00 55,700.00 28,000.00 13,000.00 5,900.00 0.00 12,000.00 398,700.00 5,000.00 5,000.00 CAPITAL OUTLAY 0.00 0.00 0.00 0.00 Total 12 - ADMINISTRATION Page 355 ot1�8,575.48 1,940,653.98 2,102,700.00 2,044,100.00 SHAKOPEE Division: City Clerk Category: General Government 66 2021 Annual Budget Description of Services: Among the primary objectives of the city are to provide excellent customer service to you and to work as efficiently as possible. The City Clerk's office s a major player for both objectives, as it serves as a hub for information throughout the city. From the moment you walk through the door at City Hall, or call city hall's general number, you will be greeted by a member of the City Clerk's office. A person who is ready to help get you where you need to go and is passionate about providing top notch customer service. The front desk is just one of the many responsibilities of the City Clerk's office. Whether you need licensing for your business, or have a records request, they are there to help and guide you through the process. The clerk's office is responsible for maintaining the records of the city by scanning, filing and managing the documents in our electronic repository. They also transcribe the meeting minutes for the City Council meetings, as well as the Boards and Commissions. Finally, the city clerk's office is responsible for administering elections in the City of Shakopee. They recruit, hire and train our election judges, maintain and test election equipment and provide exceptional customer service to our citizens on Election Day. Budget: Expenditures by Category Personnel Supplies and Services Miscellaneous Totals Dedicated Revenues Actual 2018 Actual 2019 $ 318,987 69,478 (26) 388,439 $ 188,071 Budget Budget 2020 2021 294,284 $ 351,200 $ 311,200 61,832 75,400 61,900 (22) - $ 356,094 $ 426,600 $ 373,100 201,461 $ 189,300 $ 191,300 $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $- Actual 2018 Expenditures by Category and Dedicated Revenue Actual 2019 IIII11111111111111111111111111111111111I Budget 2020 Budget 2021 11111111111111111111111 Miscellaneous IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Supplies and Services uuuuuuuuuuuuuuuuuu Personnel �-Dedicated Revenues Page 356 of 527 Key Measures: 67 Actual Actual Projected Projected 2018 2019 2020 2021 Number of licenses issued 220 242 245 245 Registered Voters 23,113 No Election 27,000 No Election Voter Turnout 16,676 No Election 20,000 No Election Election Judges 127 No Eletion 160 No Election Documents scanned for retention 266,045 414,929 212,818 TBD Budget Impact: After a very long but successful year of elections administration in 2020, the City Clerks office is looking to a new year in 2021. As of the writing of this budget, it appears as though there may be a special election in 2021, but that will be dependent upon the courts' decision. In 2021 the clerks office expects to focus on improving our document retention processes so that we can make even more documents readily available using technology. We also plan on working on streamlining our licensing process so that most licenses can be issued online. EMPLOYEES 3.5 3.5 3.5 3.5 Actual 2018 Actual 2019 Budget 2020 Budget 2021 Number of Employees (FTEs) PERCENT; OF GENERAL FUND EXPENDITURES City Clerk 1.2% Page 357 of 527 68 BLANK Page 358 of 527 Object Account 13 - CITY CLERK 6002 - WAGES 6005 - OVERTIME -FT 6015 - WAGES - PART TIME/TEMP WAGES 2021 Annual Budget Division: 13- CITY CLERK Actual Actual 2018 2019 206,940.53 384.60 43,939.41 251,264.54 205,848.04 0.00 22,871.90 228,719.94 Budget 2020 212,600.00 0.00 64,700.00 277,300.00 69 Requested Budget 2021 214,400.00 0.00 27,600.00 242,000.00 6122 - PERA 16,362.43 17,070.62 17,900.00 18,200.00 6124 - FICA 15,765.37 16,705.05 21,200.00 14,900.00 6135 - HEALTH 26,842.06 25,692.67 26,000.00 27,000.00 6139 - POST EMPLOYMENT HEALTH PLAN 1,334.18 1,277.52 1,300.00 1,300.00 6140 - LIFE/LTD 608.31 610.71 600.00 600.00 6145 - DENTAL 1,106.72 1,008.00 1,500.00 1,600.00 6170 - WORKERS COMPENSATION 1,531.10 1,213.08 1,600.00 1,700.00 6180 - COMPENSATED ABSENCES 4,172.43 1,986.24 3,800.00 3,900.00 BENEFITS 67,722.60 65,563.89 73,900.00 69,200.00 WAGES & BENEFITS 318,987.14 294,283.83 351,200.00 311,200.00 6202 - OPERATING SUPPLIES 2,818.72 250.71 9,500.00 500.00 6210 - OFFICE SUPPLIES 1,683.97 800.85 800.00 800.00 6213 - FOOD 2,853.20 0.00 4,000.00 1,000.00 6240 - EQUIPMENT MAINT SUPPLIES 0.00 138.98 500.00 500.00 6310 - ATTORNEY 1,587.00 830.00 1,400.00 1,000.00 6318 - FILING FEES 0.00 0.00 0.00 0.00 6327 - OTHER PROF SERVICES 4,881.68 6,658.04 4,700.00 4,100.00 6332 - POSTAGE 557.77 296.04 600.00 700.00 6334 - TELEPHONE 70.78 103.74 100.00 100.00 6336 - PRINTING/PUBLISHING 3,255.20 2,574.46 3,500.00 3,000.00 6351 - INSURANCE PREMIUM (IS FUND) 1,460.00 1,100.00 1,200.00 1,300.00 6410 - SOFTWARE - ANNUAL FEES 23,918.32 16,781.66 15,400.00 12,000.00 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 9,699.96 10,200.00 12,100.00 15,300.00 6420 - EQUIPMENT RENT 82.57 69.91 0.00 0.00 6430 - BUILDING RENT (IS FUND) 9,500.04 14,199.96 13,900.00 13,900.00 6472 - CONFERENCE/SCHOOL/TRAINING 2,518.50 2,118.00 3,000.00 3,000.00 6475 - TRAVEL/SUBSISTENCE 3,979.45 5,190.76 4,000.00 4,000.00 6480 - DUES 440.00 462.00 500.00 500.00 6490 - SUBSCRIPTIONS/PUBLICATIONS 171.00 57.20 200.00 200.00 SUPPLIES AND SERVICES 69,478.16 61,832.31 75,400.00 61,900.00 6660 - BANK FEES- NSF FEE (26.00) (22.00) 0.00 0.00 MISCELLANEOUS EXPENSE (26.00) (22.00) 0.00 0.00 CAPITAL OUTLAY 0.00 0.00 0.00 0.00 Total 13 - CITY CLERK 388,439.30 356,094.14 426,600.00 373,100.00 Page 359 of 527 SHAKOPEE Division: Finance Category: General Government 70 2021 Annual Budget Description of Services: The major activities of the Finance Department encompass accounts payable, cash management, accounts receivable, financial reports, special assessments, debt service management and oversight, annual financial report, budget preparation, insurance and many other work tasks of importance. As the economic development of the area continues to expand, the coordination of the potential projects, requests for business subsidies, review and impact of tax increment financing and tax abatement concerns also flow through this department. The oversight and review of the Internal Service funds allows for a consistent funding source to meet the needs of a growing staff and community. Budget: Expenditures by Category Personnel Supplies and Services Miscellaneous Totals Dedicated Revenues Actual Actual Budget Budget 2018 2019 2020 2021 $ 459,922 $ 431,408 $ 482,300 $ 486,400 450,706 449,798 484,400 496,400 (26) $ 910,602 $ 881,206 $ 77,547 $ 28,960 966,700 $ 982,800 28,000 $ 28,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- Actual 2018 Expenditures by Category and Dedicated Revenue 1111 11111 10010001001000000000000000000 Actr a12019 Budget 2020 Budget 2021 Illlllllllllllllllllllf Miscellaneous VVVVVVVVVVVVVVVVVV Supplies and Services 111111111111111111111111111111111111 Personnel Dedicated Revenues Key Measures: Actual Actual Projected Projected 2018 2019 2020 2021 Number of Checks Issued 4,936 5,145 5,000 5,200 Rate of Return on Pooled Cash/ Investments 2.0% 3.3% 1% 1.25% Amount of Pcards Processed 310,311 346,318 315,000 330,000 Average Days to Process lnvoices 13.4 14.3 13.8 13.8 Page 360 of 527 71 Budget Impact: The Finance Department has been busy the last couple years implementing several initiatives related to long-term financial planning, increased financial transparency, enhanced internal control procedures, and solidifying the financial position of the city. Those initiatives includes: • Revamping the budget document and creating a stand-alone Capital Improvement Plan to provide clear and concise information. • The city is currently working on expansion of the CIP to a 15-year plan and a creation of a long-term financial plan. • Implementing a paperless accounts payable process to enhance internal controls and safeguard the city assets. • Performed an in-depth analysis of the internal service funds to ensure long -tern sustainability of the city's assets while maintaining moderate annual tax impacts. • Standard & Poors reaffirmed the city's AA+ bond rating. This is the second highest rating and the agency considers the city's creditworthiness to be very strong. • The city completed a request for proposal process and selected a new insurance agent of record for property, liability and works compensation. This resulted in cost savings and an opportunity to conduct a thorough review of insurance policies. EMPLOYEES 4 4 Actual 2018 Actual 2019 Budget 2020 Budget 2021 -Number of Employees (FTEs) PERCENT OF GENERAL FUND EXPENDITURES Finance 3.3% Page 361 of 527 72 BLANK Page 362 of 527 Object Account 15 - FINANCE 6002 - WAGES 6005 - OVERTIME -FT WAGES 2021 Annual Budget Division: 15- FINANCE Actual Actual 2018 2019 349,069.59 0.00 349,069.59 334,957.62 0.00 334,957.62 Budget 2020 368,500.00 800.00 369,300.00 73 Requested Budget 2021 368,500.00 800.00 369,300.00 6122 - PERA 26,077.18 25,434.55 27,700.00 27,700.00 6124 - FICA 24,645.08 24,889.95 28,300.00 23,000.00 6135 - HEALTH 48,014.89 43,835.21 43,500.00 52,100.00 6139 - POST EMPLOYMENT HEALTH PLAN 1,677.24 1,654.64 1,700.00 1,700.00 6140 - LIFE/LTD 949.12 891.27 1,000.00 1,000.00 6145 - DENTAL 1,512.00 1,512.00 2,000.00 2,200.00 6170 - WORKERS COMPENSATION 1,830.07 1,805.95 2,100.00 2,700.00 6180 - COMPENSATED ABSENCES 6,146.86 (3,573.10) 6,700.00 6,700.00 BENEFITS 110,852.44 96,450.47 113,000.00 117,100.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6204 - FURNISHINGS (NOT CAPITALIZED) 6210 - OFFICE SUPPLIES 6213 - FOOD 6310 - ATTORNEY 6318 - FILING FEES 6320 - LODGING TAX 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6334 - TELEPHONE 6336 - PRINTING/PUBLISHING 6351 - INSURANCE PREMIUM (IS FUND) 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6420 - EQUIPMENT RENT 6430 - BUILDING RENT (IS FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES 6660 - BANK FEES- NSF FEE MISCELLANEOUS EXPENSE 459,922.03 431,408.09 482,300.00 486,400.00 950.03 0.00 300.00 300.00 332.47 3,680.04 0.00 0.00 1,417.61 1,199.67 1,500.00 1,500.00 0.00 14.96 0.00 0.00 85.00 558.50 1,000.00 1,000.00 0.00 46.00 0.00 0.00 0.00 0.00 0.00 0.00 327,322.89 328,547.02 350,300.00 360,100.00 2,551.00 2,648.53 2,800.00 2,800.00 117.71 230.41 900.00 900.00 1,821.94 1,222.62 2,000.00 2,000.00 2,890.00 2,200.00 2,100.00 2,000.00 86,017.49 77,599.80 86,300.00 88,300.00 9,699.96 10,200.00 13, 800.00 14,100.00 377.67 625.46 0.00 0.00 12,699.96 18,900.00 15,900.00 15,900.00 1,004.00 535.00 3,000.00 3,000.00 2,768.59 1,079.33 3,500.00 3,500.00 350.00 452.00 700.00 700.00 0.00 58.36 300.00 300.00 450,706.32 449,797.70 484,400.00 496,400.00 (26.00) (0.02) 0.00 0.00 (26.00) (0.02) 0.00 0.00 DEBT SERVICE 0.00 0.00 0.00 0.00 Total 15 - FINANCE 910,602.35 881,205.77 966,700.00 982,800.00 Page 363 of 527 SFIAKOPEE Division: Planning & Development Category: General Government 74 2021 Annual Budget Description of Services: Provide efficient and inclusive planning and management for the city's ongoing development in concert with the City Council and various boards and commissions. This includes providing land use, zoning, and related information to the city's residents, businesses, city clients and other units of government. Also prepares and updates the city's Comprehensive Plan as well as other special planning studies. Provides planning and design services for the placement and improvements to the city's park system. Planning staff also serves as the liaisons to the City Council, Planning Commission, Board of Adjustments and the Parks & Recreation Advisory Board. Budget: Expenditures by Category Personnel Supplies and Services Totals Dedicated Revenues Actual Actual Budget Budget 2018 2019 2020 2021 $ 506,092 $ 486,141 $ 514,000 201,444 250,315 78,300 $ 707,536 $ 592,300 $ 550,900 75,000 $ 625,900 108,000 $ 86,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $- Expenditures by Category and Dedicated Revenue px. IIII 111111111111111111111 Actual 2018 Budget 2020 Budget 2021 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Supplies and Services 111111111111111111111111111111111111 Personnel Dedicated Revenues Key Measures: Number of Case Files Number of Plats Actual Actual Projected Projected 2018 2019 2020 2021 79 74 85 Not Available Page 364 of 527 75 Budget Impact: The City of Shakopee is expected to grow to more than 60,000 residents by 2040 with much of that growth occurring the Jackson Township. The city completed and Alternative Urban Area Resource study of the areas to be annexed into the city in 2020. The AUAR sets the stage for approvals for future development and infrastructure needs for the areas to be annexed. The city proposed annexation of 250 acres in the west end of the city for 2020 and another 250 acres in 2021. This land, near to access points to highway 169, will be the largest growth area for employment in the city. This land area provides some large tracts for future industry to locate and grow. Windermere, the largest subdivision in the western end of the city, has been adding land for new development that includes a mixture of housing types including single family, townhomes, apartments and a world -class senior living facility by BHS. The Willows by Common Bond, a workforce housing development, opened in 2020 as did the BHS facility. D.R. Horton continues to build new single-family homes at record pace and is proposing another 40-acre development within their site. The Hauer Farm site was proposed for a new large-scale subdivision. The preliminary concepts were reviewed by the Planning Commission and city council on several occasions and it is expected that a final subdivision plat will be submitted in late 2020 or early 2021 with grading taking place in 2021. Single family home subdivisions continue to develop. There are more than five large scale plans underway that will likely see home construction in 2021 and beyond. Apartments continue to develop in the conununity. A large mixed -use development was approved and is under construction at 17th and Marystown. The development includes luxury apartments, a medical office complex, a new VA facility and the city's first dog park in the western part of the city. Industrial growth continues and Shakopee has a few sites left. The old Cretex Concrete site was purchased and is being developed into an industrial park. Cherne's development was approved on the west end. Canterbury Park continues to develop and has a number of projects and subdivisions planned for 2021. Building permits continue to set a record pace and planners review everything from fence and deck permits to new homes. The city continued to make major changes to its zoning code, eliminating more than 100 pages by moving everything to a table system including conditions. Staff will be moving forward with rezonings in 2021 to comply with the 2040 Comprehensive Plan. First in line will be rezoning all of the city's parks to a Parks and Open Space zoning. 5.65 EMPLOYEES 4 4, ...° ^ 4.4 Actual 2018 Budget 2020 Budget 2021 Number of Employees (FTEs) PERCENT OF GENERAL FUND EXPENDITURES Planning & Development / 2.1% Page 365 of 527 76 BLANK Page 366 of 527 2021 Annual Budget Division: 17- PLANNING & DEVELOPMENT 77 Object Account Actual 2018 Actual 2019 Budget 2020 Requested Budget 2021 17 - PLANNING & DEVELOPMENT 6002 - WAGES 395,668.39 372,604.05 390,100.00 420,000.00 6015 - WAGES - PART TIME/TEMP 0.00 6,286.12 0.00 0.00 WAGES 395,668.39 378,890.17 390,100.00 420,000.00 6122 - PERA 29,576.59 28,458.09 29,300.00 31,500.00 6124 - FICA 28,880.39 28,374.99 29,800.00 26,000.00 6135 - HEALTH 43,783.36 41,201.09 47,600.00 55,000.00 6139 - POST EMPLOYMENT HEALTH PLAN 2,060.59 1,897.66 2,100.00 2,100.00 6140 - LIFE/LTD 1,053.94 1,017.49 1,300.00 1,300.00 6145 - DENTAL 2,301.72 2,185.16 2,500.00 2,700.00 6170 - WORKERS COMPENSATION 2,131.36 2,055.78 2,700.00 3,500.00 6180 - COMPENSATED ABSENCES 635.28 2,060.84 8,600.00 8,800.00 BENEFITS 110,423.23 107,251.10 123,900.00 130,900.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6205 - GRANT EXPENDITURES 6210 - OFFICE SUPPLIES 6213 - FOOD 6310 - ATTORNEY 6318 - FILING FEES 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6334 - TELEPHONE 6336 - PRINTING/PUBLISHING 6351 - INSURANCE PREMIUM (IS FUND) 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6420 - EQUIPMENT RENT 6430 - BUILDING RENT (IS FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES 506,091.62 25.50 5,046.64 1,879.54 361.74 6,006.75 1,421.30 132,889.58 878.75 117.71 4,036.10 2,650.00 10,321.04 12,099.96 130.09 15,900.00 2,834.00 2,401.79 1,838.00 606.00 201,444.49 486,141.27 534.53 0.00 1,311.04 498.06 5,391.91 342.00 182,682.67 695.71 95.41 2,456.00 1,900.00 10,021.25 12,699.96 137.44 23,600.04 1,823.00 3,548.57 1,530.00 1,046.91 250,314.50 514,000.00 1,000.00 0.00 1,200.00 500.00 3,500.00 500.00 10,000.00 1,200.00 200.00 3,000.00 1,800.00 10,600.00 17,200.00 0.00 17,500.00 3,500.00 3,500.00 2,400.00 700.00 78,300.00 550,900.00 850.00 0.00 2,000.00 500.00 10,450.00 500.00 10,000.00 2,500.00 200.00 2,500.00 1,700.00 3,000.00 16,100.00 0.00 17,500.00 3,000.00 2,000.00 1,500.00 700.00 75,000.00 DEPRECIATION 0.00 0.00 0.00 0.00 6610 - AWARDS & DAMAGES 0.00 0.00 0.00 0.00 MISCELLANEOUS EXPENSE 0.00 0.00 0.00 0.00 CAPITAL OUTLAY 0.00 0.00 0.00 0.00 Total 17 - PLANNING & DEVELOPMENT 707,536.11 736,455.77 592,300.00 625,900.00 Page 367 of 527 SHAKOPEE Division: Facilities Category: General Government 78 2021 Annual Budget Description of Services: The Facilities Division budget provides for the operation and maintenance of City Hall and the Library. In addition, staffing provided through the Facilities budget also provides for maintenance of the Fire Stations, Police Station, Public Works Buildings, Community Center and Youth Building. Operating costs for these buildings as well as staff time are charged to the respective division budgets. With the opening of the new City Hall and completion of the Community Center and ice Arena in 2018, our facilities team has really learned a lot of new equipment over the last year. We made a couple of big changes to the way the facilities division operates and how the budget is aligned. First, we consolidated all our facilities staff as one group. Certain staff who work primarily at the community center still have their wages allocated to that budget but our team will be working together to provide better and more cost effective maintenance services to all of our buildings. Budget: Expenditures by Category Personnel Supplies and Services Totals Dedicated Revenues Actual Actual Budget Budget 2018 2019 2020 2021 $ 191,699 436,566 193,410 419,556 203,000 $ 204,000 398,300 397,300 628,265 $ ; 612,966 $ 601,300 $ 601,300 3,777 $ 500 $ 500 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $- Actual2018 Expenditures by Category'and Dedicated Revenue Actual 2019 Budget 2020 Budget 2021 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Supplies and Services 111111111111111111111111111111111111 Personnel Dedicated Revenues Key Measures: Square Feet Maintained Actual Actual Projected Projected 2018 2019 50,940 50,940 2020 2021 50,940 50,940 Page 368 of 527 Budget Impact: 79 There have been no significant changes to the facilities division budget for 2021. EMPLOYEES 2 2 2 2 PERCENT OF GENERAL FUND EXPENDITURES Actual 2018 Actual 2019 Budget 2020 Budget 2021 au, Number of Employees (FTEs) Page 369 of 527 80 BLANK Page 370 of 527 2021 Annual Budget Division: 18- FACILITIES 81 Object Account 18 - FACILITIES 6002 - WAGES 6005 - OVERTIME -FT 6015 - WAGES - PART TIME/TEMP WAGES Actual 2018 134,476.84 3,339.49 0.00 137,816.33 Actual 2019 138,439.95 744.64 0.00 139,184.59 Budget 2020 142,300.00 1,200.00 0.00 143,500.00 Requested Budget 2021 142,400.00 1,200.00 0.00 143,600.00 6122 - PERA 10,336.23 10,438.96 10,900.00 10,800.00 6124 - FICA 9,365.74 9,559.76 11,100.00 9,000.00 6135 - HEALTH 24,523.45 24,115.35 25,100.00 26,000.00 6139 - POST EMPLOYMENT HEALTH PLAN 846.94 848.17 800.00 800.00 6140 - LIFE/LTD 402.34 410.40 400.00 400.00 6145 - DENTAL 1,009.26 1,008.54 1,000.00 1,100.00 6170 - WORKERS COMPENSATION 5,261.71 7,011.46 7,600.00 9,700.00 6180 - COMPENSATED ABSENCES 2,136.58 832.47 2,600.00 2,600.00 BENEFITS 53,882.2.5 54,225.11 59,500.00 60,400.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6204 - FURNISHINGS (NOT CAPITALIZED) 6210 - OFFICE SUPPLIES 6212 - UNIFORMS/CLOTHING 6222 - MOTOR FUELS & LUBRICANTS 6230 - BUILDING MAINT SUPPLIES 6240 - EQUIPMENT MAINT SUPPLIES 6315 - BUILDING MAINT. 6316 - EQUIPMENT MAINTENANCE 6326 - CLEANING SERVICES 6327 - OTHER PROF SERVICES 6334 - TELEPHONE 6336 - PRINTING/PUBLISHING 6351 - INSURANCE PREMIUM (IS FUND) 6362 - ELECTRIC 6364 - WATER 6365 - GAS 6366 - SEWER 6368 - STORM 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6425 - EQUIPMENT RENT (IS FUND) 6430 - BUILDING RENT (IS FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES 191,698.58 18,912.33 0.00 0.00 664.39 1,928.21 18,185.27 683.91 120,851.48 2,900.00 56,149.00 1,072.75 3,821.28 96.53 12,070.00 64,728.50 351.35 23,730.70 342.05 1,213.77 0.00 4,800.00 6,500.04 97,100.04 168.00 90.00 205.99 436,565.59 193,409.70 8,519.36 919.98 131.94 582.78 2,302.90 15,767.55 2,911.44 112,786.28 1,439.00 50,502.00 8,548.38 3,819.21 161.94 11,200.00 63,192.45 359.02 20,865.48 416.75 1,213.31 47.45 5,000.04 6,900.00 101,799.96 0.00 0.00 169.00 419,556.22 203,000.00 7,000.00 0.00 200.00 800.00 2,500.00 15,000.00 900.00 99,600.00 0.00 58,000.00 1,000.00 4,000.00 100.00 11,000.00 63,000.00 700.00 20,000.00 500.00 1,100.00 0.00 7,000.00 13,900.00 91,600.00 0.00 200.00 200.00 398,300.00 204,000.00 8,000.00 0.00 100.00 800.00 2,500.00 16,000.00 1,800.00 99,600.00 0.00 60,000.00 100.00 4,000.00 100.00 9,800.00 58,900.00 0.00 20,000.00 200.00 800.00 1,500.00 7,100.00 14,300.00 91,300.00 0.00 200.00 200.00 397,300.00 MISCELLANEOUS EXPENSE 0.00 0.00 0.00 0.00 CAPITAL OUTLAY 0.00 0.00 0.00 0.00 Total 18 - FACILITIES Page 371 of 521z8,264.17 612,965.92 601,300.00 601,300.00 82 BLANK Page 372 of 527 83 Sii <OPE E 2021 Annual Budget Operating Budget Public Safety Divisions: The main divisions under Public Safety consist of the following: • Police • Fire • Building Inspections City Administrator Fir Director of Planning & Developmen Police Chief Fire Chief Expenditures as % of General Fund 1122,111111122222 11111 Public Safety 46.6% Buildin Offic Services Division Building inspecti Electrical lnspecto Pernvt Coordinato Administrative. Assistant Records Supervisor Investigation Captain mCIoinmander Sergeant 12 cords Technician ecords Specialist Receptionist investigator Investigative Aide/Crime Analyst Administrative I �J� Victim/Comrnunity Assistant J I Services Coordinator Task Force Officer Operations Division Captain Sergeant Adminisrat iv Sergeant Beat Two Sergeant „, nnn er s.,��, H Beat Three Sergea,...,.nt Evidence Technician Crime Prevention I Specialist School Resource �II Officers, CS() Code Compliant ,.,,,,,,,,,,,, "ll„„' Officer,,,,,,,,,,,," HFire Marshal OH Full -Time Firefighter Patrol Officer 11 Patrol Officer I Patrol Officer Page 373 of 527 SHAKOPEE Division: Police Department Category: Public Safety 84 2021 Annual Budget Description of Services: It is the mission of the Shakopee Police Department to provide services with integrity and professionalism, to protect citizens through enforcement of the law and to work in partnership with our community to enhance the quality of life in the City of Shakopee. The primary services of the Police Department are heavily focused on safety. This includes the prevention of crimes and hazards through education and citizen involvement; the timely response to life threatening, hazardous, suspicious, or in progress criminal activity; followed by the investigation of these events to prevent their reoccurrence, seek prosecution and reassure the community of its safety. Budget: Expenditures by Category Personnel Supplies and Services Miscellaneous Capital Outlay Totals Dedicated Revenues Actual Actual 2018 2019 $ 7,216,979 1,162,415 (26) 207,191 $ 7,731,711 1,224,246 Budget 2020 $ 8,006,300 1,208,300 Budget 2021 $ 8,327,600 1,218,400 $ 8,586,559 $ 8,956,655 $ 9,214,600 $ 9,546,000 $ 1,244,528 $ ,262,120 $ 1,101,800 $ 1,181,300 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- Actual 2018 Expenditures by Category and Dedicated Revenue Actual 2019 Budget 2020 Budget 2021 111111111111111111111111111111111111 Capital Outlay 11111111111111111111111 Miscellaneous VVVVVVVVVVVVVVVVVV Supplies and Services uuuuuuuuuuuuuuuuuu Personnel Dedicated Revenues Key Measures: Calls for Services Crimes (FBI classified Part 1 crimes) Shakopee Crime Rate (Per 100,000 people) DWI Arrests Ordinance Calls Percent of Crimes Cleared Metro Average % of Crimes Cleared Sworn Officers (budgeted) Gun Permits SWMDTF Narcotics Seized (in Grams) Actual Actual Projected Projected 2018 2019 2020 2021 21,916 22,910 TBD TBD 902 828 TBD TBD 6.47% 6.51% TBD TBD 151 171 TBD TBD 1910 2,297 TBD TBD 47% 47% TBD TBD 45% 45% TBD TBD 50 50 TBD TBD 254 251 TBD TBD 100,626 193,035 TBD TBD Page 374 of 527 85 Budget Impact: It's easy to say our goal is to keep people in Shakopee safe. While certainly true, our goal is also to exceed your expectation and be known as the best police department in Minnesota. To do that, we must put together a budget that provides the staffing, training and equipment necessary to reach these goals. This budget does just that. Our department consistently trains well -beyond industry minimums Couple that with our commitment to unparalleled customer service and you can see why our department has been recognized with several state and national awards. Our department has recently received multiple awards: 2019 Leadership in Community Police Award from the International Association of Chiefs of Police (IACP), 2019 FBI National Academy Science and Innovation Award and the 2019 League of Minnesota Cities City of Excellence Award. These awards recognize the hard work from the men and women of the entire police department working together. As the city of Shakopee continues to rapidly grow, the year 2019 saw an increase of 994 calls for service with only a .04% increase in crime while still maintaining 50 sworn officers and an above average case clearance rate. Our Proactive Policing Unit has been instrumental in advancing complex investigations that patrol officers are not able to complete because of call response. This has serviced a higher percentage of our citizens while maintaining the same clearance rate as 2018 and maintaining consistent response time. We will always be monitoring law enforcement trends while remaining vigilant to the needs of the community to ensure safety. 62.5 EMPLOYEES 62.5.........................................62.5 Actual 2018 Actua12019 Budget 2020 Budget 2021 ^^^--Number of Employees'(FTEs) PERCENT OF GENERAL FUND EXPENDITURES 1In 011,001010000000000000 �� I VVVV' VVV'� IVidudidu uuiui ' � Police Department 32.0% Page 375 of 527 86 BLANK Page 376 of 527 2021 Annual Budget Division: 31- POLICE DEPARTMENT Object Actual Actual Budget Requested Account 2018 2019 2020 Budget2021 31 - POLICE DEPARTMENT 6002 - WAGES 6005 - OVERTIME -FT 6010 - PREMIUM PAY 6015 - WAGES - PART TIME/TEMP WAGES 4,956,986.36 5,246,527.33 5,467,000.00 5,609,500.00 383,520.03 404,202.38 347,200.00 347,200.00 15,594.56 9,342.11 17,000.00 17,000.00 38,322.33 38,262.99 33,000.00 33,000.00 5,394,423.28 5,698,334.81 5,864,200.00 6,006,700.00 6122-PERA 803,159.07 888,257.97 957,800.00 978,800.00 6124 - FICA 113,314.01 120,288.22 131,700.00 124,700.00 6135 - HEALTH 593,491.88 616,691.18 625,600.00 700,200.00 6139 - POST EMPLOYMENT HEALTH PLAN 24,980.88 26,041.84 26,000.00 26,000.00 6140 - LTFE/LTD 13,591.28 14,417.42 15,100.00 15,400.00 6145 - DENTAL 27,923.62 28,893.17 31,200.00 33,500.00 6170 - WORKERS COMPENSATION 170,047.14 182,462.99 191,300.00 250,900.00 6180 - COMPENSATED ABSENCES 29,977.48 84,042.91 98,400.00 101,400.00 6186 - PENSION EXPENSE 46,070.00 72,280.00 65,000.00 90,000.00 BENEFITS 1,822,555.36 2,033,375.70 2,142,100.00 2,320,900.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6210 - OFFICE SUPPLIES 6212 - UNIFORMS/CLOTHING 6213 - FOOD 6222 - MOTOR FUELS & LUBRICANTS 6230 - BUILDING MAINT SUPPLIES 6240 - EQUIPMENT MAINT SUPPLIES 6250 - MERCHANDISE 6280 - PURCHASE OF EVIDENCE 6281 - PURCHASE OF INFORMATION 6282- PURCHASE OF SERVICES 6310 - ATTORNEY 6315 - BUILDING MAINT. 6316 - EQUIPMENT MAINTENANCE, 6326 - CLEANING SERVICES 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6334 - TELEPHONES: 6336 - PRINTING/PUBLISHING 6339 - COMPUTER ACCESS 6351 - INSURANCE PREMIUM ( 6362 - ELECTRIC 6364 - WATER 6365 - GAS 6366 - SEWER 6368 - STORM 6400 - RENTALS 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6420 - EQUIPMENT RENT 6425 - EQUIPMENT RENT (IS FUND) 6430 - BUILDING RENT (IS FUND) 6435 - OTHER RENT 6435 - OTHER RENT 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES 6660 - BANK FEES- NSF FEE MISCELLANEOUS EXPENSE S FUND) 7,216,978.64 7,731,710.51 8,006,300.00 8,327,600.00 50,076.47 87,488.65 46,900.00 51,900.00 3,930.55 7,426.06 7,000.00 7,000.00 20,559.53 11,305.87 15,000.00 10,000.00 3,290.88 2,554.79 4,000.00 4,000.00 89,11561 90,717.99 91,000.00 91,000.00 0.00 0.00 0.00 0.00 27,238.09 28,781.62 28,000.00 28,000.00 0.00 519.94 0.00 0.00 0.00 90.00 0.00 0.00 0,00 80.00 0.00 0.00 350.95 0.00 0.00 0.00 4,656.25 4,249.90 5,500.00 5,500.00 0.00 0.00 0.00 0.00 3,437.95 11,674.98 6,000.00 6,000.00 23,340.00 24,504.00 24,000.00 24,000.00 89,402.17 82,890.76 85,000.00 85,000.00 1,451.31 3,453.67 4,000.00 4,000.00 34,122.32 29,818.27 35,000.00 35,000.00 10,050.03 18,146.74 15,700.00 15,700.00 3,092.05 3,128.97 2,500.00 2,500.00 149,800.00 153,500.00 151,700.00 152,600.00 40,337.24 37,657.30 43,000.00 43,000.00 2,868.18 2,299.87 3,000.00 3,000.00 13, 691.70 13,289.02 18, 000.00 18,000.00 584.78 626.15 600.00 600.00 1,000.56 1,003.13 1,200.00 1,200.00 0.00 145.00 0.00 0.00 18,554.76 52,191.42 48,800.00 48,800.00 152,100.00 159,799.92 154, 3 00.00 158,300.00 4,329.87 701.03 4,000.00 4,000.00 208,299.96 191,499.96 210,700.00 215,900.00 112,200.00 112,200.00 116,200.00 116,200.00 15.00 0.00 0.00 0.00 0.00 62.50 0.00 0.00 32,812.83 27,862.26 26,000.00 26,000.00 7,430.99 8,136.10 9,200.00 9,200.00 53,775.85 54,097.74 50,200.00 50,200.00 499.00 2,342.44 1,800.00 1,800.00 1,162,414.88 1,224,246.05 1,208,300.00 1,218,400.00 (26.00) 0.00 0.00 0.00 (26.00) 0.00 0.00 0.00 87 6740 - EQUIPMENT CAPITAL OUTLAY Total 31 - POLICE DEPARTMENT 207,190.67 698.13 0.00 0.00 207,190.67 698.13 0.00 0.00 Page 377 of 527 8,586,558.19 8,956,654.69 9,214,600.00 9,546,000.00 SHAKOPEE Division: Fire Category: Public Safety 88 2021 Annual Budget Description of Services: The mission of the Shakopee Fire Department is to provide cost effective, efficient, and state-of-the-art fire and rescue protection for the citizens and businesses within the Shakopee Fire District. Tn addition to fire suppression, the fire department provides emergency medical services, technical rescue, fire inspections, fire prevention education, and in-house training of firefighters. Budget: Expenditures by Category Personnel Supplies and Services Miscellaneous Capital Outlay Totals Dedicated Revenues Actual Actual Budget Budget 2018 2019 2020 2021 $ 1,251,192 $ 1,422,626 $ 1,459,300 $ 1,833,700 912,323 987,813 1,033,400 995,900 261,378 278,203 270,000 275,000 9,995 12,825 $ 2,434,888 $ 2,701,467 $ 531,982 $ 2,762,700 $ 3,104,600 670,747 $ 550,100 $ 584,300 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Actual 2018 Expenditures by Category and Dedicated Revenue Actua12019 Budget 2020 Budget 2021 uuuuuuuuuuuuuuuuuu Capital Outlay 11111111111111111111111 Miscellaneous VVVVVVVVVVVVVVVVVV Supplies and Services 111111111111111111111111111111111111 Personnel Dedicated Revenues Key Measures: Paid -On -Call Staff (budgeted) Calls for Service Public Education Events Plan Reviews Fire Inspections Pre -Fire Plans (hrs.) Maintenance (hrs.) Fire District Population Full -Time Staff Training (hrs.) Actual Actual Projected Projected 2018 2019 2020 2021 46 46 46 46 910 959 1005 1025 85 85 25 25 262 224 230 240 436 350 350 350 361 374 100 350 3,096 2,984 2,500 2,500 44,370 44,478 45,392 51,253 8 8 8 8 2,326 1,970 1,000 2,000 Page 378 of 527 89 Budget Impact: The fire department is consistently praised and receives high marks from citizens and citizen surveys and does so while maintaining a fiscally responsible budget. Full-time staff are responsible for daytime operations such as responding to calls for service, firefighter training, plan reviews, building permits and inspections, fire prevention and public education, pre -fire planning, and maintenance of equipment, vehicles, and buildings. A major change this year is in the part-time staffing model. Due to the COVID-19 pandemic, to maintain accountability and safety for firefighters and citizens, the department is staffing a fire engine with part-time firefighters during the hours when full-time staff are off duty. This staffing model has proven to be beneficial to citizens due to the substantial reduction in response time and is largely well received by firefighters and has been approved to continue into 2021. In addition to responding to calls for service, the part-time shifts are tasked with completing physical training, fire department training, vehicle maintenance, and fire station maintenance. Other benefits will be realized when they are able to complete pre -fire plans, inspections, and public education that are currently being limited due to the pandemic. Since 2012, the Shakopee Fire Department Relief Association has not required any monetary support from the City toward the paid -on -call firefighter pension fund. We anticipate this to continue with the bylaw changes that were approved by Council in 2017. EMPLOYEES 46 46 46 46 8 8 Actual 2018 Ac tual Budget 2020 Budget 2021' a. Number of Employees (FTEs) —Paid On Call Firefighters PERCENT OF GENERAL FUND Fire 10.4% 10010100010000000010 Page 379 of 527 90 BLANK Page 380 of 527 Object Account 32 - FIRE 6002 - WAGES 6005 - OVERTIME -FT 6015 - WAGES - PART TIME/TEMP WAGES 2021 Annual Budget Division: 32- FIRE Actual Actual 2018 2019 Budget Requested 2020 Budget 2021 91 625,160.48 706,819.06 701,400.00 745,900.00 8,258.87 10,236.35 8,000.00 8,000.00 348,427.01 397,354.53 377,000.00 683,200.00 981,846.36 1,114,409.94 1,086,400.00 1,437,100.00 6122 - PERA 100,434.98 115,308.46 125,500.00 133,400.00 6124 - FICA 13,834.78 15,703.34 39,100.00 36,800.00 6135 - HEALTH 75,770.04 94,039.89 100,300.00 104,200.00 6139 - POST EMPLOYMENT HEALTH PLAN 3,294.18 3,345.48 3,400.00 3,400.00 6140 - LIFE/LTD 1,702.01 5,708.48 2,000.00 2,100.00 6145 - DENTAL 3,306.84 2,973.94 4,000.00 4,300.00 6160 - UNEMPLOYMENT 0.00 0.00 0.00 0.00 6170 - WORKERS COMPENSATION 40,203.44 38,316.18 85,800.00 98,700.00 6180 - COMPENSATED ABSENCES 30,799.69 32,820.37 12,800.00 13,700.00 BENEFITS 269,345.96 308,216.14 372,900.00 396,600.00 WAGES & BENEFITS 1,251,192.32 1,422,626.08 1,459,300.00 1,833,700.00 6202 - OPERATING SUPPLIES 81,602.59 69,434.50 62,700.00 63,000.00 6204 - FURNISHINGS (NOT CAPITALIZED) 0.00 28324 0.00 0.00 6205 - GRANT EXPENDITURES 1,737.48 0.00 0.00 0.00 6210 - OFFICE SUPPLIES 211.19 862.56 500.00 500.00 6212 - UNIFORMS/CLOTHING 46,14669 59,325.18 60,000.00 54,200.00 6213 - FOOD 1,235.72 2,404.97 2,000.00 2,000.00 6215 - MATERIALS 336.35 125.27 0.00 0.00 6222 - MOTOR FUELS & LUBRICANTS 22,802.13 24,021.21 20,000.00 20,000.00 6230 - BUILDING MA1NT SUPPLIES 1,565..08 63.21 500.00 500.00 6240 - EQUIPMENT MAlNT SUPPLIES 28,140.12 23,417.45 18,000.00 20,000.00 6310 - ATTORNEY 0.00 0.00 0.00 0.00 6314 - COMPUTER SERVICES 0.00 590.00 0.00 0.00 6315 - BUILDING MAINT. 1,150.00 1,209.45 700.00 1,000.00 6316 - EQUIPMENT MAINTENANCE 51,537.66 42,588.41 40,000.00 40,000.00 6327 - OTHER PROF SERVICES 22,917.90 26,007.16 23,000.00 24,000.00 6332 - POSTAGE 2,412.62 2,060.43 2,500.00 2,000.00 6334 - TELEPHONE 5,847.87 5,182.54 5,000.00 5,000.00 6336 - PRINTING/PUI3LJSIIING 7,954.66 3,914.12 4,000.00 4,000.00 6339 - COMPUTER ACCESS 6,735.13 7,935.59 6,700.00 7,000.00 6351 - INSURANCE PREMIUM (IS FUND) 18,190.00 16,300.00 16,300.00 16,200.00 6362 - ELECTRIC 46,482.55 40,883.63 37,000.00 38,000.00 6364 - WATER 3,369.57 1,701.74 3,000.00 2,500.00 6365 - GAS 21,007.44 20,124.84 17,000.00 17,000.00 6366 - SEWER 650.51 750.08 500.00 600.00 6367 - REFUSE 0.00 150.48 0.00 0.00 6368 - STORM 1,976.88 1,981.94 1,800.00 1,900.00 6410 - SOFTWARE - ANNUAL FEES 10,755.80 21,674.75 19,500.00 19,000.00 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 29,000.04 30,500.04 87,300.00 89,700.00 6420 - EQUIPMENT RENT 10.27 8.81 0.00 0.00 6425 - EQUIPMENT RENT (IS FUND) 287,700.00 352,599.96 370,800.00 361,500.00 6430 - BUILDING RENT (IS FUND) 108,600.00 108,600.00 118,100.00 119,800.00 6472 - CONFERENCE/SCHOOL/TRAINING 44,989.35 49,010.25 50,000.00 35,000.00 6475 - TRAVEL/SUBSISTENCE 21,405.70 37,581.04 30,000.00 15,000.00 6480 - DUES 33,764.06 34,857.00 34,500.00 34,500.00 6490 - SUBSCRIPTIONS/PUBLICATIONS 2,087.18 1,662.95 2,000.00 2,000.00 SUPPLIES AND SERVICES 912,322.54 987,812.80 1,033,400.00 995,900.00 6630 - PAYMENT TO FIRE RELIEF 261,378.03 278,203.27 270,000.00 275,000.00 6650 - CREDIT CARD FEES 0.14 0.09 0.00 0.00 MISCELLANEOUS EXPENSE 261,378.17 278,203.36 270,000.00 275,000.00 6740 - EQUIPMENT 9,995.00 12,825.00 0.00 0.00 CAPITAL OUTLAY 9,995.00 12,825.00 0.00 0.00 Pagc 381 of 527 Total 32 - FIRE 2,434,888.03 2,701,467.24 2,762,700.00 3,104,600.00 SHAKOPEE Division: Building Inspections Category: Public Safety 92 2021 Annual Budget Description of Services: Provide effective and timely review of building permit and other building related applications and inspections to the City's constituents and outside parties. Budget: Expenditures by Category Personnel Supplies and Services Miscellaneous Totals Dedicated Revenues Actual Actual Budget Budget 2018 2019 2020 2021 $ 556,797 $ 709,176 $ 824,700 $ 906,400 201,957 292,620 392,200 273,700 63,532 84,765 70,000 65,000 $ 822,286 $ 1,086,561 $ 1,286,900 $ 1,245,100 $ 2,211,090 $ 4,258,526 $ 1,803,800 $ 1,814,800 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Actua12018 Expenditures by Category and Dedicated Revenue Budget 2020 Budget 2021 a Miscellaneous IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Supplies and Services uuuuuuuuuuuuuuuuuu Personnel Dedicated Revenues Key Measures: Number of Inspections Number of Permits Average Inspection/Employee Actual Actual 2018 2019 8,936 4,256 2,234 10,598 4,469 2,119 Projected 2020 10,770 4,600 2,693 Projected 2021 8,000 4,500 2,000 Page 382 of 527 93 Budget Impact: Shakopee's Inspectors are in the field whether it is a beautiful summer day or it's twenty degrees and snowing. They work with everyone from homeowners to house builders to large industrial builders. The city hired a full time electrical inspector in 2019. Since that time, we have been fortunate to have a Master Electrician as an Inspector. He has the experience to be able to explain to a homeowner how a breaker works to work with a large industrial user installing a generator to ensure power even if electricity fails. The city went 100% paperless in 2019, which allowed plans to still be submitted during COVTD and technology and safety practices allowed inspections to continue without missing even a day. With people home all the time, many began projects that had been delayed. The city experienced record permit numbers for decks and fences in 2020. In 2021 the city will be implementing a new permit poral and software that will allow on line inspection scheduling and provide the ability for applicants to track permit reviews in real time. The city's exceptional inspection staff was able to file complaints with the State of Minnesota this year on a contractor that was not properly completing work or permits. The State found them guilty and fined them and prohibited certain sales tactics. Another example how the city Inspection staff looks out for residents safety. The City was awarded a Minnesota Department of Labor and Industry Building Official Training Grant that will provide $65,000 of annual funding per year for 2 years to hire a new Building Official. EMPLOYEES 7.1 5.1 8.1 Actual 2018 Actual 2019 Budget 2020 Budget 2021 mm^^^ ^^^^Number of Employee:(1TEs) PERCENT OF GENERAL FUND EXPENDITURES Building Inspections 4.2% Page 383 of 527 94 BLANK Page 384 of 527 2021 Annual Budget Division: 33- BUILDING INSPECTIONS 95 Object Account Actual 2018 33 - BUILDING INSPECTIONS 6002 - WAGES 414,695.31 6005 - OVERTIME -FT 0.00 6015 - WAGES - PART TIME/TEMP 0.00 WAGES 414,695.31 6122 - PERA 32,028.80 6124 - FICA 27,820.90 6135 - HEALTH 78,033.94 6139 - POST EMPLOYMENT HEALTH PLAN 2,235.05 6140 - LIFE/LTD 1,166.09 6145 - DENTAL 2,623.23 6170 - WORKERS COMPENSATION 2,769.96 6180 - COMPENSATED ABSENCES (4,576.70) BENEFITS 142,101.27 Actual 2019 533,689.93 101.88 0.00 533,791.81 41,135.60 37,153.35 83,207.06 2,763.82 1,435.61 3,063.57 3,623.03 3,002.33 75,384.37 Budget 2020 618, 800.00 0.00 0.00 618,800.00 47,500.00 46,700.00 90,300.00 2,900.00 1,600.00 3,500.00 2,900.00 10,500.00 205,900.00 Requested Budget 2021 696,300.00 0.00 0.00 696,300.00 52,600.00 43,000.00 89,000.00 3,400.00 1,900.00 4,300.00 4,100.00 11,800.00 210,100.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6204 - FURNISHINGS (NOT CAPITALIZED) 6210 - OFFICE SUPPLIES 6212 - UNIFORMS/CLOTHING 6213 - FOOD 6222 - MOTOR FUELS & LUBRICANTS 6240 - EQUIPMENT MAINT SUPPLIES 6310 - ATTORNEY 6314 - COMPUTER SERVICES 6315 - BUILDING MAINT. 6316 - EQUIPMENT MAINTENANCE 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6334 - TELEPHONE 6336 - PRINTING/PUBLISHING 6339 - COMPUTER ACCESS 6351 - INSURANCE PREMIUM (IS FUND) 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6420 - EQUIPMENT RENT 6425 - EQUIPMENT RENT (IS FUND) 6430 - BUILDING RENT (IS FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES 6650 - CREDIT CARD FEES 6660 - BANK FEES- NSF FEE 6661 - CASH SHORT MISCELLANEOUS EXPENSE 556,796.58 1,908.65 2,039.94 820.21 1,139.66 50.39 2,91 0.49 4,450.13 0.00 0.00 0.00 1,404.37 95,575.47 330.86 2,885.51 2,937.60 658.13 6,290.00 41,097.05 12,100.08 47.17 2,499.96 15,900.00 3,247.29 2,803.42 260.00 600.66 201,957.04 63,557.56 (26.00) 0.00 63,531.56 709,176.18 9,086.32 1,299.99 1,208.38 3,132.32 19.87 2,797.97 8,115.69 0.00 10,038.75 0.00 3,222.72 65,493.73 132.19 3,038.38 2,237.70 1,400.72 6,600.00 121,368.82 12,699.96 29.49 2,600.04 23,600.04 8,832.56 2,588.37 1,130.00 1,946.02 292,620.03 84,764.54 0.00 0.00 84,764.54 824,700.00 3,000.00 5,000.00 500.00 2,500.00 100.00 3,000.00 5,000.00 0.00 0.00 0.00 1,500.00 145,000.00 200.00 2,500.00 2,500.00 1,200.00 6,500.00 143,300.00 30,400.00 0.00 2,700.00 28,200.00 4,000.00 3,000.00 900.00 1,200.00 392,200.00 70,000.00 0.00 0.00 70,000.00 906,400.00 1,000.00 1,000.00 500.00 2,000.00 100.00 2,000.00 1,500.00 0.00 0.00 0.00 4,000.00 0.00 200.00 2,500.00 1,000.00 1,200.00 5,600.00 186,200.00 28,300.00 0.00 2,900.00 28,200.00 2,500.00 1,000.00 1,000.00 1,000.00 273,700.00 65,000.00 0.00 0.00 65,000.00 Total 33 - BUILDING INSPECTIONS Page 385 of 5.27 1,086,560.75 1,286,900.00 1,245,100.00 96 BLANK Page 386 of 527 97 IKCT'l 1 2021 Annual Budget Operating Budget Public Works Divisions: The main divisions under Public Works consist of the following: • Engineering • Street • Fleet • Park Maintenance City Administrator Public Works Director/Enginee Expenditures as % of General Fund Public Works 23.0% Assistant City;, Engineer Water Resources/ Envir ninental Engineer Administrative Assistant Public Works Superirrtenden Engineering Project Coordinator Senior Engineering= Technician GIS Specialist Project Engineer Street/Utility Supervisor Administrative Assistant Mechanic Foreman Park Supervisor 111111111111ii��llllllllllll��lllllll���l Senior Engineering Technician Graduate Engineer Street Foreman Mechanic Park Foreman Maintenance Operator Maintenance Operator Page 387 of 527 SHAKOPEE Division: Engineering Category: Public Works 98 2021 Annual Budget Description of Services: Conduct field investigations, collect engineering data and specify the criteria for the investigations. Furnish designs, drawings, specifications and criteria. Secure bids, assist with contract rewards, and oversee and inspect infrastructure construction projects. Test and approve all sanitary sewer, storm sewer and roadway construction projects. Prepare all reports, studies and plans required to preserve Municipal State Aid Funding received by the City. Review all public facilities proposed in the City, administer Wetland Conservation Act requirements, review building permits, manage right-of-way and permitting, provide engineering assistance to other Departments, review technical engineering material and provide engineering liaison to the City Council, other City departments, City Commissions and Committees. Budget: Expenditures by Category Personnel Supplies and Services Capital Outlay Totals Dedicated Revenues Actual Actual Budget Budget 2018 2019 2020 2021 $ 780,209 $ 739,359 $ 938,900 $ 965,000 133,231 176,436 175,000 188,400 6,000 $ 913,440 ; $ 915,795 $ 1,119,900 $ 1,153,400 $ 974,319 1,112,500 $ 1,005,000 $ 1,005,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 Actual 2018 Expenditures by Category and Dedicated Revenue Actua12019 Budget 2020 Budget 2021 uuuuuuuuuuuuuuuuuu Capital Outlay VVVVVVVVVVVVVVVVVV Supplies and Services uuuuuuuuuuuuuuuuuu Personnel Dedicated Revenues Key Measures: Actual Actual Projected Projected 2018 2019 2020 2021 Number of Projects 8 10 10 16 Value of Projects 7,110,000 16,900,000 16,200,000 20,100,000 Number of Private Subdivision Permits Issued 7 4 4 6 Number of Private Grading Permits Issued 13 9 10 10 Number of ROW Permits Issued 566 660 605 610 Page 388 of 527 99 Budget Impact: If your patience survived a city's reconstruction project in your neighborhood, CONGRATULATIONS! Road and utility construction projects equate to one big nuisance: roads closed, detours, access issues, noise, dust, periodic loss of water service, etc. How more disrupting can we be to your everyday life for a summer? Keeping the city's infrastructure maintained to a sustainable level keeps a community viable. The Engineering Division carries out the strategic infrastructure planning from concept to design and from construction management to asset management. Engineering staff are consistently challenged with being experts in a wide range of infrastructure management and design, traffic safety, transportation planning, materials testing, project management, natural resources, contract management, underground utilities, surveying, private development and the many different multi jurisdictional layers of laws, rules and regulations that the city must abide by and many times enforce. Our department consistently seeks the continuing education to ensure we stay sharp in our field and all the latest and greatest technologies. Thank you in advance for your patience in all that we do. In 2020, we saw the arrival of COVID-19, which forced engineering staff to implement new procedures and technologies to conduct business safely in a now socially distant world. Staff was able to perform all critical functions and we are on track to successfully deliver all of our public improvement projects in 2020. Our division is continuing to improve our system service and internal systems. This past year, engineering staff implemented new pavement management software that will allow us to rate and track the condition of our bituminous roadways. In addition, we can better forecast and budget for needed improvements while ensuring timely and consistent maintenance for all of our roadways. With help from the new pavement management software, staff has developed a 15-year capital improvement plan. This will allow key leaders and City Council to analyze and budget for needed infrastructure improvements, adding to the resiliency of the city budget. EMPLOYEES PERCENT OF GENERAL FUND EXPENDITURES Actual 2018 Actual 2019 Budget 2020 Budget 2021 Number of Employees (FTEs) Page 389 of 527 100 BLANK Page 390 of 527 2021 Annual Budget Division: 41- ENGINEERING 101 Object Account 41- ENGINEERING 6002 - WAGES 6005 - OVERTIME -FT 6015 - WAGES - PART TIME/TEMP 6017 - OVERTIME -PART TIME/TEMP WAGES 6122 - PERA 6124 - FICA 6135 - HEALTH 6139 - POST EMPLOYMENT HEALTH PLAN 6140 - L1FE/LTD 6145 - DENTAL 6170 - WORKERS COMPENSATION 6180 - COMPENSATED ABSENCES 6186 - PENSION EXPENSE BENEFITS Actual 2018 523,292.85 53,906.77 15,965.51 3,753.47 596,918.60 43,187.85 42,863.41 66,192.58 2,728.85 1,461.95 3,051.54 7,159.59 11,497.10 5,148.00 183,290.87 Actual 2019 530,433.85 29,652.72 9,708.02 1,919.90 571,714.49 41,902.96 42,037.84 66,099.34 2,569.55 1,387.80 2,760.26 7,504.40 (1,492.61) 4,875.00 167,644.54 Budget 2020 616, 500.00 54,500.00 18,200.00 1,500.00 690,700.00 50,400.00 52,900.00 109,300.00 3,800.00 2,200.00 4,500.00 10,400.00 14,700.00 0.00 248,200.00 Requested Budget 2021 629,800.00 54,500.00 17,200.00 1,500.00 703,000.00 51,600.00 43,700.00 115, 700.00 4,200.00 2,500.00 5,400.00 22,300.00 16,600.00 0.00 262,000.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6210 - OFFICE SUPPLIES 6212 - UNIFORMS/CLOTHING 6213 - FOOD 6222 - MOTOR FUELS & LUBRICANTS 6240 - EQUIPMENT MAINT SUPPLIES 6310 - ATTORNEY 6312 - ENGINEERING/DESIGN CONSULTANT 6316 - EQUIPMENT MAINTENANCE 6318 - FILING FEES 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6334 - TELEPHONE 6336 - PRINTING/PUBLISHING 6339 - COMPUTER ACCESS 6351 - INSURANCE PREMIUM (TS FUND) 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (TS FUND) 6420 - EQUIPMENT RENT 6425 - EQUIPMENT RENT (IS FUND) 6430 - BUILDING RENT (IS FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES 780,209.47 907.33 4,208.06 89.97 0.00 4,159.19 465.23 4,070.00 15,450.00 4,030.69 (16.00) 396.30 1,538.56 6,699.63 2,402.41 840.24 8,760.00 22,046.08 24,200.04 201.80 11,499.96 16,899.96 3,075.00 82.89 1,097.50 26.28 133,231.12 739,359.03 938,900.00 4,281.96 1,893.64 882.49 182.50 3,617.11 228.78 1,252.50 14,935.00 208,99 (70.00) 41,896.20 1,392.17 6,421.05 2,395.65 875.25 8,100.00 21,099.59 25,400.04 316.95 16,599.96 16,899.96 6,073.86 290.86 936.62 325.00 176,436.13 6,000.00 2,700.00 600.00 200.00 3,000.00 2,000.00 4,300.00 10,000.00 0.00 0.00 3,500.00 1,300.00 6,900.00 2,000.00 1,000.00 8,000.00 18,600.00 47,500.00 0.00 15,800.00 35,800.00 4,000.00 600.00 800.00 400.00 175,000.00 965,000.00 4,900.00 2,700.00 1,000.00 200.00 3,000.00 2,000.00 4,300.00 30,000.00 0.00 0.00 3,500.00 2,000.00 6,900.00 2,000.00 1,000.00 6,700.00 16,600.00 39,100.00 0.00 20,900.00 35,800.00 4,000.00 600.00 800.00 400.00 188,400.00 MISCELLANEOUS EXPENSE 0.00 0.00 0.00 0.00 6740 - EQUIPMENT 0.00 0.00 6,000.00 0.00 CAPITAL OUTLAY 0.00 0.00 6,000.00 0.00 Page 391 of 527 Total 41- ENGINEERING 913,440.59 915,795.16 1,119,900.00 1,153,400.00 SHAKOPEE Division: Street Maintenance Category: Public Works 102 2021 Annual Budget Description of Services: Maintain bituminous and gravel roadways/alleys, traffic signs/striping, snowplowing/ice control, street sign fabrication/installation, boulevard tree trimming/removal, disease tree prevention and Gopher State One locating services. Budget: Expenditures by Category Personnel Supplies and Services Totals Dedicated Revenues Actual Actual Budget Budget 2018 2019 2020 2021 $ 892,828 $ 893,953 $ 918,700 $ 959,900 1,314,352 1,479,425 1,486,600 1,553,400 $ 2,207,180 $ 2,373,378 $ 2,405,300 $ 2,513,300 $ 502,740 $ 592,091 $ 514,000 $ 550,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Actua12018 Expenditures by Category and Dedicated Revenue Budget 2020 Budget 2021 uuuuuuuuuuuuuuuuuu Supplies and Services uuuuuuuuuuuuuuuuuu Personnel Dedicated Revenues Key Measures: Actual Actual Projected Projected 2018 2019 2020 2021 Street Miles 158.9 161.1 162.2 165.7 Streets Sealcoated (in CL-Miles) 13.3 15.8 15.9 (actual) 15 Alley Miles 10.3 10.3 10.3 10.3 Alleys Paved (Miles) 2.28 1.91 1.91 1.91 Number of Street Lights 2,393 2,519 2,561 2,700 Street lights replaced (Poles/Fixtures/Repaired) 26/all/14 9/8/15 10/9/10 12/11/12 Number of Signs 4,400 4,857 4,950 5,050 Number of Signs replaced 327 114 155 250 Snowplowing Occurrences 19 19 15 18 Page 392 of 527 103 Budget Impact: If there is a pothole in the street, who do you call? Tree that blew down across the road? Sign knocked down by an errant vehicle? Mailbox knocked over by a snowplow? Another pass by the snowplow that filled in your driveway again (insert expletive here)? Old mattress and garbage dumped on city property? Yep, most of these issues are addressed by the Streets Maintenance Division. The city has 13 full-time and 8 summer seasonal part-time staff assigned to the Streets Maintenance Division, Sewer and Surface Water Divisions that maintain the 161.1 miles of city streets and utilities. Thanks to strategic planning by the city, the condition of Shakopee's streets is among the top cities throughout the metro and state. When it comes to snow and ice control events, it is "all hands-on deck." In addition to the streets crews, the parks crews and mechanics also jump in the equipment to plow more than 250 miles of streets, alleys, trails and sidewalks in addition to the many city facility parking lots. Although it doesn't snow like it did back in the day, stay tuned. We're bound to get a whopper snow storm every now and again. EMPLOYEES 9 9 9 9 Actual 2018 Actual 2019 Budget 2020 Budget 2021 - °° —Number of Employees (FTEs) PERCENT OF GENERAL FUND EXPENDITURES Street Maintenance 8.4% Page 393 of 527 104 BLANK Page 394 of 527 105 2021 Annual Budget Division: 42- STREET MAINTENANCE Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 42 - STREET MAINTENANCE 6002 - WAGES 547,925.87 541,010.35 580,600.00 618,200.00 6005 - OVERTIME -FT 60,211.44 77,420.79 40,000.00 40,000.00 6015 - WAGES - PART T1ME/TEMP 30,921.14 37,736.56 28,100.00 28,100.00 6017 - OVERTIME -PART TIME/TEMP 257.10 149.16 0.00 0.00 WAGES 639,315.55 656,316.86 648,700.00 686,300.00 6122 - PERA 45,661.57 46,285.83 46,400.00 49,300.00 6124 - FICA 44,898.47 47,171.77 49,500.00 42,600.00 6135 - HEALTH 92,137.29 88,948.59 115,300.00 110,800.00 6139 - POST EMPLOYMENT HEALTH PLAN 8,106.89 3,544.76 3,800.00 3,400.00 6140 - LIFE/LTD 1,696.20 1,601.92 1,900.00 1,800.00 6145 - DENTAL 4,009.26 3,789.48 4.500.00 4,300.00 6170 - WORKERS COMPENSATION 35,682.84 35,815.94 36,700.00 50,200.00 6180 - COMPENSATED ABSENCES 21,319.58 10,477.81 11,900.00 11,200.00 BENEFITS 253,512.10 237,636.10 270,000.00 273,600.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6204 - FURNISHINGS (NOT CAPITALIZED) 6210 - OFFICE SUPPLIES 6212 - UNIFORMS/CLOTHING 6213 - FOOD 6215 - MATERIALS 6222 - MOTOR FUELS & LUBRICANTS 6230 - BUILDING MAINT SUPPLIES 6240 - EQUIPMENT MAINT SUPPLIES 6312 - ENGINEERING/DESIGN CONSULTANT 6315 - BUILDING MAINT. 6316 - EQUIPMENT MAINTENANCE 6322 - PAVEMENT PRESERVATION 6326 - CLEANING SERVICES 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6334 - TELEPHONE 6336 - PRINTING/PUBLISHIN 6338 - ADVERTISING 6351 - INSURANCE PREMIUM (IS FUND) 6362 - ELECTRIC 6364 - WATER 6365 - GAS 6366 - SEWER 6367 - REFUSE 6368 - STORM 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6420 - EQUIPMENT RENT 6425 - EQUIPMENT RENT (IS FUND) 6430 - BUILDING RENT (IS FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES 6650 - CREDIT CARD FEES MISCELLANEOUS EXPENSE 892,827.65 893,952.96 918,700.00 959,900.00 61,759.49 33,733.60 45,000.00 45,000.00 63.33 0.00 0.00 0.00 641.89 355.81 500.00 500.00 6,397.11 8,792.33 7,000.00 7,000.00 186.65 161.12 200.00 200.00 136,518.84 213,517.95 137,000.00 164,000.00 53,074.09 54,288.15 45,000.00 45,000.00 0.00 0.00 0.00 0.00 47,068.03 48,753.77 45,000.00 45,000.00 0.00 325.50 0.00 0.00 400.00 1,404.87 400.00 400.00 48,466.95 55,231.20 50,000.00 40,000.00 405,600.04 423,573.15 510,000.00 520,000.00 17,039.00 19,512.00 20,000.00 20,000.00 80,048.33 133,373.09 111,500.00 111,500.00 3.46 32.85 100.00 100.00 4,481.47 5,261.57 4,400.00 4,400.00 2,525.98 5,728.48 4,300.00 4,300.00 31.20 0.00 0.00 0.00 39,770.00 37,400.00 37,100.00 35,800.00 72,167.42 70,757.26 69,000.00 69,000.00 8,978.80 9,367.67 6,500.00 6,500.00 31,997.94 30,036.83 25,000.00 25,000.00 5,403.19 6,995.96 4,500.00 4,500.00 3,837.77 1,536.37 5,000.00 5,000.00 3,922.80 3,932.86 3.900.00 3,900.00 902.50 950.00 1,000.00 1,000.00 24,200.04 25,400.04 28.500.00 28,600.00 0.51 7.76 0.00 0.00 214,300.08 243,600.00 268,900.00 308,200.00 40,200.00 40,200.00 51,600.00 53,300.00 3,739.60 4,586.50 4,400.00 4,400.00 523.28 495.00 500.00 500.00 102.57 113.36 300.00 300.00 1,314,352.36 1,479,425.05 1,486,600.00 1,553,400.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CAPITAL OUTLAY 0.00 0.00 0.00 0.00 Total 42 - STREET MAINTENANCE 2,207,180.01 2,373,378.01 2,405,300.00 2,513,300.00 SHAKOPEE Division: Fleet Category: Public Works 106 2021 Annual Budget Description of Services: Maintain vehicles/equipment in streets, park, administration, police, fire and other fleet areas, by preparing vehicle evaluation reports for all departments. Repairs for vehicles and equipment are billed to the respective departments. The Fleet area also operate a car and truck wash for government vehicles and operate fueling stations for city, county, school district, CDA and SPUC vehicles. Budget: Expenditures by Category Personnel Supplies and Services Totals Dedicated Revenues Actual Actual 2018 2019 $ 355,603 $ 322,116 73,012 94,512 Budget 2020 Budget 2021 $ 361,400 $ 383,400 89,100 87,600 $ 428,615 $ 416,628 $ 450,500 $ 471,000 $ 8,885 $ 17,086 $ 15,500 $ 17,200 $500,000 $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $- Acti al 2018 Expenditures by Category and Dedicated Revenue Budget 2020 uuuuuuuuuuuuuuuuuu Supplies and Services uuuuuuuuuuuuuuuuuu Personnel Dedicated Revenues Key Measures: Number of Vehicles/Pieces of Equipment Gallons of Diesel Used (city equip) Gallons of Unleaded Used (city equip) Car/Truck Washes Actual Actual 2018 2019 366 44,689 55,692 1670 370 51,087 68,859 1,246 Projected 2020 375 42,000 68,000 1,300 Projected 2021 375 44,000 70,000 1,600 Page 396 of 527 107 Budget Impact: Police squads. Fire trucks. Lawn mowers. Gas weed whips. Staff vehicles. Street sweepers. Loaders. Snowplow trucks. Snow Blowers. The city has nearly 400 pieces of equipment and vehicles in its inventory. It takes a lot of equipment to support the many functions of the city. To some people's surprise, only three mechanics and one seasonal part-time employee at the city's full -service garage maintain this very diverse vehicle and equipment inventory, keeping a very high standard of maintenance. Every repair is tracked with work orders using Assetworks software. Assetworks allows us to track parts, repairs and labor for historic data. This data is analyzed monthly by committee along with fuel usage and car/truck washes. In addition to thousands of maintenance and repair services throughout the year, the city's garage runs a fuel dispensary system that provides fuel to the city's fleet, as well as Scott County, the Shakopee School District and Shakopee Public Utilities vehicles. About 172,000 gallons of fuel is dispensed annually. If you see a city vehicle that is dirty, we hope it is headed to the city's car wash. The city has an automatic car wash with a count of approximately 1,300 washes in 2020. In addition to the car wash, the city operates an automatic truck wash. After every snow and ice control event, the trucks head through the truck wash to wash of the salt and grime, helping to extend the service life of the city's trucks. We all know what salt does to our vehicles in Minnesota. EMPLOYEES 3 3 Actual 2018 Actua12019 Budget 2020 Budget 2021 Number of Employees (FTEs) PERCENT OF GENERAL FUND EXPENDITURES Fleet 1.6% Page 397 of 527 108 BLANK Page 398 of 527 Object Account 44-FLEET 6002 - WAGES 6005 - OVERTIME -FT 6015 - WAGES - PART TIME/TEMP WAGES 2021 Annual Budget Division: 44- FLEET Actual 2018 250,159.96 1,440.02 5,549.03 257,149.01 Actual 2019 224,462.81 5,684.57 8,661.46 238,808.84 Budget 2020 247,900.00 8,500.00 8,900.00 265,300.00 109 Requested Budget 2021 261,400.00 8,500.00 8,500.00 278,400.00 6122 - PERA 18,870.45 17,273.71 18,800.00 19,500.00 6124 - FICA 17,087.87 16,352.15 19,800.00 17,500.00 6135 - HEALTH 49,372.35 41,265.95 42,100.00 42,400.00 6139 - POST EMPLOYMENT HEALTH PLAN 1,366.48 1,242.27 1,300.00 1,700.00 6140 - LIFE/LTD 689.35 613.16 700.00 800.00 6145 - DENTAL 1,529.87 1,328.30 1,500.00 2,200.00 6170 - WORKERS COMPENSATION 7,015.72 7,036.30 8,000.00 15,600.00 6180 - COMPENSATED ABSENCES 2,521.78 (1,805.06) 3,900.00 5,300.00 BENEFITS 98,453.87 83,306.78 96,100.00 105,000.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6203 - TOOLS 6204 - FURNISHINGS (NOT CAPITALIZED) 6210 - OFFICE SUPPLIES 6212 - UNIFORMS/CLOTHING 6213 - FOOD 6222 - MOTOR FUELS & LUBRICANTS 6240 - EQUIPMENT MAINT SUPPLIES 6315 - BUILDING MAINT. 6316 - EQUIPMENT MAINTENANCE 6327 - OTHER PROF SERVICES, 6332 - POSTAGE 6334 - TELEPHONE 6336 - PRINTING/PUBLISHING 6351 - INSURANCE PREMIUM (IS FUND) 6362 - ELECTRIC 6364 - WATER 6366 - SEWER 6367 - REFUSE 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6430 - BUILDING RENT (IS FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES 355,602.88 9,715.55 86.19 63.33 242.72 2,360.19 0.00 893.15 (12,009.64) 0.00 19,095.10 32.00 53.50 2,065.07 1,005.94 3,780.00 3,167.93 654.40 0.00 0.00 10,999.21 12,099.96 17,000.04 1,424.00 25.00 258.74 73,012.38 322,115.62 361,400.00 9,148.05 7,585.09 0.00 582.46 2,212.45 0.00 1,332.86 369.23 865.74 17,207.13 469.00 0.00 2,405.76 3,046.09 3,600.00 3,586.18 657.51 0.00 7.00 11,020.72 12,699.96 17,000.04 716.50 0.00 0.00 94,511.77 10,100.00 7,500.00 0.00 200.00 2,500.00 0.00 800.00 700.00 0.00 15,100.00 500.00 0.00 2,000.00 1,000.00 3,500.00 3,000.00 500.00 0.00 0.00 10,600.00 10,100.00 17,900.00 3,000.00 100.00 0.00 89,100.00 383,400.00 9,600.00 7,500.00 0.00 200.00 2,500.00 0.00 800.00 700.00 0.00 10,600.00 500.00 0.00 2,000.00 1,000.00 2,400.00 3,000.00 500.00 0.00 0.00 16,100.00 14,700.00 12,400.00 3,000.00 100.00 0.00 87,600.00 CAPITAL OUTLAY 0.00 0.00 0.00 0.00 Total 44 - FLEET 428,615.26 416,627.39 450,500.00 471,000.00 Page 399 of 527 SHAKOPEE Division: Park Maintenance Category: Public Works 110 2021 Annual Budget Description of Services: Provide public services to maintain the investment of infrastructure in parks and public grounds. Budget: Expenditures by Category Personnel Supplies and Services Capital Outlay Totals Dedicated Revenues Actual Actual Budget Budget 2018 2019 2020 2021 $ 967,819 $ 974,705 $ 1,244,700 $ 1,210,900 1,154,268 1,274,952 1,437,000 1,500,700 17,836 $ 2,122,087 $ 2,267,493 $ 2,681,700 $ 2,711,600 $ 19,200 $ 44,937 $ 16,000 $ 16,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Actr al 2018 Expenditures by Category and Dedicated Revenue Actual2( 19 Budget 2020 Budget 2021 uuuuuuuuuuuuuuuiuoi Capital Outlay uuuuuuuuuuuuuuuuuu Supplies and Services uuuuuuuuuuuuuuuuuu Personnel Dedicated Revenues Key Measures: Acres of Land Mowed Playgrounds Outdoor Ice Rinks Maintained Sports Fields Maintained Trees Pruned (contractor) Ash Trees Treated Trees Planted Trees Sold at Tree Sale Actual Actual Projected Projected 2018 2019 2020 2021 197 197 200 200 27 27 28 29 12 12 8 8 94 94 95 95 0 1,698 1,548 962 161 203 168 156 264 248 161 175 99 72 83 75 Page 400 of 527 111 Budget Impact: It takes a lot to maintain the facilities and grounds for one of the largest property owners in Shakopee — the city. How do you maintain almost 719 acres of parks/open space land with 45 parks, 29 playgrounds, 95 sports fields and 200 acres that are mowed? With great and efficient staff! The Parks Maintenance Division consists of 11 full-time and 14 seasonal staff that do it all. In 2020, the global COVID-19 pandemic threw us a curve ball. With strict social restrictions on youth sports and community events, our department was reduced to critical infrastructure tasks for over two months. We focused on caring for the trees, grass and landscaping. Park use increased resulting in additional garbage collections and litter pickup. Additionally, Parks staff worked with streets and utilities jetting sewers, cleaned out catch basins, painted crosswalks and swept streets. As social restrictions lessened, the crews stepped up to the plate with field preparation , prioritizing our youth sports, including a tournament. Holmes park playground was replaced and Parks staff continue to collaborate to enhance existing parks and develop new parks. in unprecedented times, our department continues to knock it out of the park in our services to the people in Shakopee, who depend on us for their health, safety and quality of life. Looking forward to 2021, park maintenance and natural resources will be merging. Natural resources preserves and protects the city's urban forest, wetlands, plantings in open spaces, buffers around water bodies, invasive plant management and public education on natural resources and the environment with conservation in mind. The city's tree stock is such a significant and valuable resource. Maintaining safe, healthy trees takes significant efforts, and the city is dedicated to these efforts. Shakopee has received the "Tree City USA" designation for the past 13 years for the city's efforts and commitment to its urban forest management. EMPLOYEES —11.2 9 9 Actual 2018 Actual 2019 Budget 2020 Budget 2021 mm^^^ ^^^^Number of Employee:(ITEs) PERCENT OF GENERAL FUND Park Maintenance 9.1% loolh000loyhooloolloll Page 401 of 527 112 BLANK Page 402 of 527 113 2021 Annual Budget Division: 46- PARK MAINTENANCE Object Actual Actual Budget Requested Account 2018 2019 2020 Budget2021 46 - PARK MAINTENANCE 6002 - WAGES 635,096.62 645,262.44 789,200.00 759,200.00 6005 - OVERTIME -FT 16,986.54 22,375.16 13,200.00 13,200.00 6015 - WAGES - PART TIME/TEMP 58,377.58 90,140.07 131,800.00 129,000.00 WAGES 710,460.74 757,777.67 934,200.00 901,400.00 6122 - PERA 48,754.55 49,831.10 60,200.00 54,200.00 6124 - FICA 50,107.04 53,819.19 71,600.00 57,700.00 6135 - HEALTH 90,581.61 88,295.78 108,800.00 111,200.00 6139 - POST EMPLOYMENT HEALTH PLAN 14,499.76 3,912.73 4,600.00 4,600.00 6140 - LIFE/LTD 1,786.37 1,837.33 2,300.00 2,400.00 6145 - DENTAL 4,041.92 4,496.92 5,500.00 5,900.00 6170 - WORKERS COMPENSATION 25,942.08 30,106.45 43,800.00 59,300.00 6180 - COMPENSATED ABSENCES 21,614.10 (15,400.24) 13,700.00 14,200.00 6186 - PENSION EXPENSE 31.00 28.00 0.00 0.00 BENEFITS 257,358.43 216,927.26 310,500.00 309,500.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6204 - FURNISHINGS (NOT CAPITALIZED) 6210 - OFFICE SUPPLIES 6212 - UNIFORMS/CLOTHING 6213 - FOOD 6215 - MATERIALS 6222 - MOTOR FUELS & LUBRICANTS 6230 - BUILDING MAINT SUPPLIES 6240 - EQUIPMENT MAINT SUPPLIES 6315 - BUILDING MAINT. 6316 - EQUIPMENT MAINTENANCE 6322 - PAVEMENT PRESERVATION 6327 - OTHER PROF SERVICES 6334 - TELEPHONE 6336 - PRINTING/PUBLISHING 6338 - ADVERTISING 6339 - COMPUTER ACCESS 6351 - INSURANCE PREMIUM (IS FUND) 6362 - ELECTRIC 6364 - WATER 6365 - GAS 6366 - SEWER 6367 - REFUSE 6368 - STORM 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6425 - EQUIPMENT RENT (IS FUND) 6430 - BUILDING RENT (IS FUND) 6435 - OTHER RENT 6440 - PARK RENT (IS FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES 967,819.17 974,704.93 1,244,700.00 1,210,900.00 31,789.35 60,450.78 47,700.00 47,700.00 7,820,93 0.00 0.00 0.00 210.10 324.93 100.00 100.00 8,108, 89 9,466.96 10, 000.00 10, 000.00 128.92 111.53 200.00 200.00 40,997.41 53,210.10 41,000.00 41,000.00 ,229.32 35,835.66 35,500.00 35,500.00 7,443,54 1,467.90 2,500.00 12,500.00 35,862.94 34,836.33 35,000.00 35,000.00 19,668.40 4,796.41 10,000.00 10,000.00 4,338.54 2,991.92 8,200.00 8,200.00 61,183.50 45,867.44 60,000.00 60,000.00 55,670.72 149,117.14 160,500.00 160,500.00 4,208.01 4,959.50 5,700.00 5,700.00 497.38 1,051.47 900.00 500.00 4,948.20 0.00 0.00 0.00 418.99 467.46 500.00 500.00 92,090.00 87,700.00 86,600.00 91,800.00 69,068.59 72,697.89 61,000.00 61,000.00 18,628.54 13,122.81 15,600.00 16,000.00 4,699.24 4,461.87 5,000.00 5,000.00 613.50 528.37 800.00 800.00 100.00 0.00 0.00 0.00 15,312.12 15,351.38 17,500.00 17,500.00 26,499.96 27,800.04 21,500.00 23,100.00 129,999.96 147,099.96 178, 200.00 192,700.00 38,199.96 38,199.96 51,800.00 58,400.00 8,323.20 10,566.60 9,000.00 11,600.00 427,400.04 449,600.04 569,800.00 593,000.00 1,201.50 2,498.75 2,000.00 2,000.00 0.00 0.00 0.00 0.00 498.01 255.00 200.00 200.00 108.57 113.36 200.00 200.00 1,154,268.33 1,274,951.56 1,437,000.00 1,500,700.00 MISCELLANEOUS EXPENSE 0.00 0.00 0.00 0.00 6740 - EQUIPMENT CAPITAL OUTLAY 0.00 17,836.00 0.00 0.00 0.00 17,836.00 0.00 0.00 Total 46 - PARK MAINTENANCE 2,L22,087.50 2,267,492.49 2,681,700.00 2,711,600.00 114 BLANK Page 404 of 527 115 Sri <OPE E 2021 Annual Budget Operating Budget Recreation Divisions: Expenditures as % of General Fund The main division under Recreation consist of the following: • Recreation H Administrative Assistant Parks and Recreation Director I." ovoloopoopoopoopoopoloolo Aquatic Supervisor Programs & Services J' Maria = 1,er Recreation Facilities Manager Comunity Engagement Coordinator Recreation Supervisor +-Seasonal Assistant City Facilities Maintenance Maintenance Administrator Manager Lifeguard Senior Programs Page 405 of 527 SHAKOPEE Division: Recreation Category: Recreation 116 2021 Annual Budget Description of Services: Recreation provides resources for the administration of comprehensive leisure services, recreation facilities, and recreational programming. This includes the coordination and scheduling of park and athletic field use; coordinating preschool, youth, teen, adult, and senior programs and special event activities; managing the operations of the Community Center, Ice Arena, Outdoor Aquatic Park, and Youth Building; and collaborating with other departments for parks/trail maintenance, park land acquisition, and parks/trail development. Budget: Expenditures by Category Personnel Supplies and Services Miscellaneous Capital Outlay Debt Service Totals Dedicated Revenues Actual Actual Budget Budget 2018 2019 2020 2021 $ 1,971,759 $ 2,179,548 $ 2,475,600 $ 2,528,200 1,566,234 1,652,546 1,678,000 1,599,100 38,451 31,382 34,700 29,000 2,095 16,344 - 22,140 22,140 22,100 22,100 $ 3,600,679 $ 3,901,960 $ 4,210,400 $ 4,178,400 $ 2,411,436 $ 2,586,681 $ 2,319,300 $ 2,386,400 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 Actual 2018 Expenditures by Category and Dedicated Revenue 111111111111111111111111111111111111 Actua12019 Budget 2020 Budget 2021 Debt Service uuuuuuuuuuuuuuuuuu Capital Outlay Miscellaneous VVVVVVVVVVVVVVVVVV Supplies and Services uuuuuuuuuuuuuuuuuu Personnel Dedicated Revenues Key Measures: # of Members # of Memberships Community Center Headcount (Door) Program Participation SandVenture Membership SandVenture Admissions Ice Rental Hours Ice Arena Headcount (Door) Actual Actual Projected Projected 2018 2019 2020 2021 5,114 5,304 4,600 5,000 2,105 1,891 1,900 2,000 179,970 381,537 128,223 200,000 15,316 16,088 2,100 5,000 148 128 0 130 19,512 20,067 0 20,200 3,249 3,308 3,165 3,766 108,204 209,770 150,000 190,000 Page 406 of 527 117 Budget Impact: Shakopee's parks, trails, and recreation facilities improve the local tax base and increase property values. National studies cite quality parks and recreation as key factors that businesses and prospective homeowners consider when making relocation decisions. Consequently, Shakopee's parks, trails, and recreation facilities are a tangible reflection of the high quality of life available to citizens in the community. Shakopee is a community that affords residents access to programs and places which can help reduce stress, lower health care costs, and deepen connections with others, as well as opportunities and spaces to explore the community and recreate outdoors in nature. Repercussions of COVID-19 have had devastating impact on services, programs, and events that Shakopee Parks and Recreation could offer in 2020, dramatically reducing those of those willing and able to participate. Yet, the department continues to leverage creative collaborative partnerships, innovative solutions, and emerging technologies to deliver an expanding menu of safe recreational opportunities to improve the quality of life for Shakopee citizens amid this pandemic. Growth trends in our key measures were disrupted by the COVID-19 closures, cancellations, and modifications. Ice arena rentals rebounded despite capacity restrictions, which translated to increased revenues in historically low -peak windows. While new Community Center memberships are beginning to close the gap left by COVID-19 membership cancellations. Parks and Recreation Staff constantly strive to ensure that customers have a safe and positive experience every time they step into a facility, participate in a program, or attend an event in a Shakopee park or virtually. Certain staffing positions have a tremendous amount of turnover and filling those vacancies is very difficult with such a competitive market in today's economy. Staffing remains a constant challenge because it is the key to offering quality customer service and is critical to maintaining quality programs and facilities. In the year ahead, Shakopee has the opportunity to consider building on it's strong reputation in the field of parks and recreation by implementing proposed upgrades to SandVenture along with the development of other parks and trails in the community Private/public partnerships and sponsorships are critical if these citizen requests are to come to fruition, continuing to build on Shakopee's strong sense of service and public pride in our community PERCENT OF GENERAL FUND EXPENDITURES ii II'll �uuuuuuullll ,1111iiiiiiiiii 11I1I1I11111111jlllllllllf 1�` iiiiiiiiiiiii����111���� 111111111 �Illlllllllllllllllllllllllllllllllllly�'�i+ Ii � I,)11 Actual 2018 Actual 2019 Budget 2020 Budget 2021 Number of Employees (FTEs) Page 407 of 527 118 BLANK Page 408 of 527 2021 Annual Budget Division: 67- RECREATION 119 Object Account 67 - RECREATION 6002- WAGES 6005 - OVERTIME -FT 6015 - WAGES - PART TIME/TEMP 6017 - OVERTIME -PART TIME/TEMP WAGES Actual Actual Budget Requested 2018 2019 2020 Budget2021 829,583.18 960,353.92 1,064,500.00 1,137,800.00 4,079.09 3,050.10 1,800.00 1,800.00 740,725.62 755,837.85 870,400.00 859,300.00 16, 600.03 19, 964.89 13,300.00 13,3 00.00 1,590,987.92 1,739,206.76 1,950,000.00 2,012,200.00 6122- PERA 88,408.07 100,893.23 87,900.00 94,300.00 6124 - FICA 120,588.07 132,001.29 150,200.00 124,900.00 6135 - HEALTH 115,362.91 161,539.24 188,300.00 183,000.00 6139 - POST EMPLOYMENT HEALTH PLAN 5,377.08 6,100.31 6,700.00 6,700.00 6140 - LIFE/LTD 2,359.22 2,775.17 3,200.00 3,400.00 6145 - DENTAL 5,586.00 6,855.50 8,100.00 8,600.00 6160 - UNEMPLOYMENT 455.27 0.00 0.00 0.00 6170-WORKERS COMPENSATION 41,152.48 48,830.20 62,000.00 74,600.00 6180 - COMPENSATED ABSENCES (1,442.35) (21,838.30) 19,200.00 20,500.00 6186 - PENSION EXPENSE 2,924.00 3,185.00 0.00 0.00 BENEFITS 380,771.35 440,341.64 525,600.00 516,000.00 WAGES & BENEFITS 1,971,759.27 2,179,548.40 2,475,600.00 2,528,200.00 6202 - OPERATING SUPPLIES 6204 - FURNISFIINGS (NOT CAPITALIZED) 6210 - OFFICE SUPPLIES 6212 - UNIFORMS/CLOTHING 6213 - FOOD 6215 - MATERIALS 6222 - MOTOR FUELS & LUBRICANTS 6230 - BUILDING MAINT SUPPLIES 6240 - EQUIPMENT MAINT SUPPLIES 6250 - MERCHANDISE 6310 - ATTORNEY 6314 - COMPUTER SERVICES 6315 - BUILDING MAINT. 6316 - EQUIPMENT MAINTENANCE 6318 - FILING FEES 6326 - CLEANING SERVICES 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6334 - TELEPHONE 6336 - PRINTING/PUBLISHING 6338 - ADVERTISING 6339 - COMPUTER ACCESS 6351 - INSURANCE PREMIUM (IS I'UND 6352 - LIABILITY 6360 - UTILITY SERVICE 6362- ELECTRIC 6364- WATER 6365 - GAS 6366 - SEWER 6367 - REFUSE 6368 - STORM 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6420 - EQUIPMENT RENT 6425 - EQUIPMENT RENT (IS FUND) 6430 - BUILDING RENT (IS FUND) 6435 - OTHER RENT 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES 6610 - AWARDS & DAMAGES 6650 - CREDIT CARD FEES 6660 - BANK FEES- NSF FEE 6661 - CASH SHORT 6670 - RECREATION SCHOLARSHIPS MISCELLANEOUS EXPENSE 6730 - BUILDINGS 6740 - EQUIPMENT CAPITAL OUTLAY 108,412.42 0.00 4,935.63 12,604.47 653.53 56.24 1,430.62 35,263,62 9,832./36 17,240.37 1,395.00 0.00 2,474.42 2,691,00 0.00 96,219.00 76,092.17 4,990.09 12,501.20 32,064.88 1,627.95 2,932.26 46,900.00 0.00 3,422.64 366, 926.96 20,383.05 94,729.77 10,559.24 0.00 12,245.64 18,761.62 33,699.96 41,831.04 37,000.00 353,900.04 659.31 9,857.70 2,898.72 8,670.51 369.72 1,566,233.65 6,000.00 30,445.35 (44.19) 143.25 1,907.00 38,451.41 0.00 2,095.35 2,095.35 142,137.73 0.00 3,865.99 9,692.80 701.49 0.00 1,829.62 41,093.46 13,332.33 15,338.11 2,905.00 0.00 132.28 9,041.31 35.00 87,398.00 86,520.75 5,689.69 14,995.06 35,372.39 4,885.00 2,233.90 48,600.00 355.00 2,839.31 369,103.46 17,787.70 90,208.31 11,652.54 10.48 12,277.05 16,769.93 35,300.04 42,275.60 33,700.08 398,800.08 1,495.23 8,167.00 5,026.02 5,978.09 0.00 1,652,545.83 0.00 28,872.38 (206.64) (136.80) 2,853.00 31,381.94 0.00 16,343.58 16,343.58 121,800.00 0.00 3,000.00 7,700.00 1,21)0.00 0.00 ,600.00 42,500.00 9,100.00 15,000.00 500.00 0.00 69,000.00 4,700.00 0.00 67,000.00 72,400.00 6,300.00 13,000.00 29,600.00 18,000.00 2,500.00 48,000.00 0.00 3,200.00 372,000.00 19,600.00 98,300.00 12,000.00 0.00 12,200.00 18,700.00 98,000.00 42,200.00 28,800.00 407. 100.00 500.00 19,500.00 9,100.00 3,900.00 0.00 1,678,000.00 0.00 32,200.00 0.00 0.00 2,500.00 34,700.00 0.00 0.00 0.00 123,800.00 0.00 3,000.00 7,700.00 700.00 0.00 1,600.00 42,500.00 9,300.00 15,000.00 1,500.00 0.00 69,000.00 4,400.00 0.00 0.00 72,400.00 6,300.00 13,400.00 18,000.00 4,000.00 2,500.00 49,400.00 0.00 3,200.00 372,000.00 19,600.00 98,300.00 11,950.00 0.00 12,200.00 18,000.00 94,700.00 42,200.00 36,000.00 407,700.00 500.00 21,000.00 9,800.00 7,450.00 0.00 1,599,100.00 0.00 26,500.00 0.00 0.00 2,500.00 29,000.00 0.00 0.00 0.00 6830 - CAPITAL LEASE PAYMENT 6890 - DEBT SERVICE - OTHER CHARGES 18,787.67 19,926.77 3,352.33 2,213.23 21,100.00 21,100.00 1,000.00 1,000.00 DEBT SERVICE Total 67 - RECREATION 22140.00 22,140.00 22,100.00 22,100.00 Page 409 of 527 3,600,679.68 3,901,959.75 4,210,400.00 4,178,400.00 120 BLANK Page 410 of 527 121 2021 Annual Budget Operating Budget Miscellaneous Divisions: The main divisions under Miscellaneous consist of the following: • Provision for unfunded liability costs • Contingency as needed for community projects or unanticipated needs Expenditures as % of General Fund lIIIIIII1iII Miscellaneous 0.4% Page 411 of 527 SHAKOYEE Division: Unallocated Category: Miscellaneous 122 2021 Annual Budget Description of Services: This division accounts for costs not readily chargeable to other departments, and transfers to other funds. Budget: Expenditures by Category Supplies and Services Miscellaneous Totals Actual Actual Budget Budget 2018 2019 2020 2021 6,370 5,100 5,300 6,200 33,454 20,151 125,000 125,000 $ 39,824 $ 25,251 $ 130,300 $ 131,200 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 Actual 2018 Expenditures by Category and Dedicated Revenue I11 Actual 2019 1 Budget 2020 Budget 2021 II o Miscellaneous uuuul Supplies and Services Budget Impact: Unallocated provides for projects that will be presented to City Council for consideration that could not have been added to the specific areas of the budget, but are deemed necessary to the effective functioning of the City. Page 412 of 527 123 Object Account 91 - UNALLOCATED 2021 Annual Budget Division: 91- UNALLOCATED Actual Actual 2018 2019 Budget 2020 Requested Budget 2021 WAGES 0.00 0.00 0.00 0.00 BENEFITS 0.00 0.00 0.00 0.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6210 - OFFICE SUPPLIES 6351 - INSURANCE PREMIUM (IS FUND) 6420 - EQUIPMENT RENT SUPPLIES AND SERVICES 6640 - DESIGNATED MISCELLANEOUS 6681 - CONTINGENCY MISCELLANEOUS EXPENSE 0.00 0.00 0.00 0.00 0.00 0.00 6,370.00 0.00 6,370.00 33,453.69 0.00 33,453.69 0.00 0.00 5,100.00 0.00 5,100.00 20,150.92 0.00 20,150.92 0.00 0.00 0.00 0.00 5,300.00 6,200.00 0.00 0.00 5,300.00 6,200.00 50,000.00 50,000.00 75,000.00 75,000.00 125,000.00 125,000.00 CAPITAL OUTLAY 0.00 0.00 0.00 0.00 Total 91 - UNALLOCATED 39,823.69 25,250.92 130,300.00 131,200.00 Page 413 of 527 124 BLANK Page 414 of 527 125 SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for the proceeds of specific revenue sources designed to finance particular activities as required by law or administrative regulations. Page 415 of 527 126 BLANK Page 416 of 527 2021 Annual Budget SPECIAL REVENUE FUND SUMMARY 127 TAXES LICENSES AND PERMITS CHARGES FOR SERVICES MISCELLANEOUS TOTAL REVENUES GENERAL GOVERNMENT ECONOMIC DEVELOPMENT CAPITAL OUTLAY TOTAL EXPENDITURES SHAKOPEE ECONOMIC GOVERNMENT LODGING TAX DEVELOPMENT TELEVISION AUTHORITY 0.00 28,800.00 0.00 500.00 29,300.00 (2,000.00) 0.00 (33,000.00) (35,000.00) 190,000.00 0.00 0.00 0.00 190,000.00 (190,000.00) 0.00 0.00 (190,000.00) 350,000.00 0.00 12,000.00 350,000.00 712,000.00 0.00 (393,875.00) 0.00 (393,875.00) Total 540,000.00 28,800.00 12,000.00 350,500.00 931,300.00 (192,000.00) (393,875.00) (33,000.00) (618,875.00) EXCESS (DEFICIENCY) OF REV. OVER EXP. (5,700.00) 0.00 318,125.00 312,425.00 FUND BALANCE, JANUARY 1 127,884.00 0.00 850,000.00 977,884.00 FUND BALANCE, DECEMBER 31 122,184.00 0.00 1,168,125.00 1,290,309.00 Page 417 of 527 Fund: Shakopee Government Television SHAKOPEE 128 2021 Annual Budget Description of Services: Government access cable television provides information about government and community programs, services, events and issues with the goal of increasing residents' access to local government meetings and information. Shakopee Government TV is available to Comcast cable subscribers in the city as part of their basic cable packages. Budget: Expenditures by Category Supplies and Services Capital Outlay Totals Dedicated Revenues Actual 2018 Actual 2019 805 1,650 30,197 $ 31,002 $ 33,561 Budget 2020 Budget 2021 2,000 12,000 33,000 $ 1,650 $ 12,000 $ 35,000 34,425 $ 33,200 $ 29,300 $40,000 $35,000 $30,000 $25,000 $20,000 $15,000 $10,000 $5,000 $- Actr al 2018 Expenditures by Category and Dedicated Revenue Illlllllllllllllllllllllllln �,e Actua12019 Budget 2020 Budget 2021 uuuuuuuuuuuuuuuuuu Capital Outlay uuuuuuuuuuuuuuuuuu Supplies and Services Dedicated Revenues Key Measures: Actual Actual 2018 2019 Shakopee Government TV Meetings Broadcasts 122 157 Video Productions Budget Impact: 9 43 Projected 2020 Projected 2021 95 95 40 45 The Shakopee Government Television fund supports the acquisition and maintenance of equipment for the production of city videos and meeting broadcasts. Revenues are collected through cable franchisees' PEG fees. Over the years, PEG revenues have decreased as fewer people subscribe to cable services. In 2021, the city plans to upgrade its video production switcher, which is a key component of broadcasting from the council chambers. This is a significant investment. Page 418 of 527 129 2021 Annual Budget Company: 02150- SHAKOPEE GOVERNMENT TELEVISION Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 02150 - SHAKOPEE GOVERNMENT TELEVISION REVENUES: 4205 - CABLE PEG FEES LICENSES AND PERMITS (32,476.42) (32,476.42) (31,102.78) (31,102.78) (32,000.00) (32,000.00) (28,800.00) (28,800.00) CHARGES FOR SERVICES 0.00 0.00 0.00 0.00 4833 - INTEREST (1,158.93) (1,780.41) (1,200.00) (500.00) 4834 - CHANGE IN FAIR MARKET VALUE 74.26 (1,541.47) 0.00 0.00 MISCELLANEOUS (1,084.67) (3,321.88) (1,200.00) (500.00) REVENUES (33,561.09) EXPENDITURES: 6204 - FURNISHINGS (NOT CAPITALIZED) SUPPLIES AND SERVICES 6740 - EQUIPMENT CAPITAL OUTLAY (34,424.66) (33,200.00) 805.00 1,650.48 805.00 1650.48 30,196.78 0.00 30,196.78 0.00 0.00 0.00 12,000.00 12,000.00 (29,300.00) 2,000.00 2,000.00 33,000.00 33,000.00 EXPENDITURES OTHER FINANCING: TRANSERS OUT OTHER FINANCING 31,001.78 1,650.48 12,000.00 35,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 02150 - SHAKOPEE GOVERNMENT TELEVIS (2,559.31) (32,774.18) (21,200.00) 5,700.00 Page 419 of 527 Fund: Lodging Tax SHAKOYEE 130 2021 Annual Budget Description of Services: A statutorily allowed 3 percent lodging tax is imposed by the City Council. Once collected, 95 percent is submitted to the Shakopee Chamber and Visitors Bureau (CVB) and 5 percent is retained to defer administrative expenses. This fund accounts for the tax revenue and the expenditures to both the CVB and the city's General Fund for the administration portion of the lodging tax proceeds. Budget: Expenditures by Category Supplies and Services Totals Dedicated Revenues Actual Actual Budget Budget 2018 2019 378,950 397,273 2020 2021 415,000 190,000 $ 378,950 $ 397,273 $ 415,000 $ 190,000 $ 378,950 $ 397,272 $ 415,000 $ 190,000 $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $- Actual2018 Expenditures by Category and Dedicated Revenue Actual 2019: Budget 2020 uuuuuuuuuuuuuuuuuu Supplies and Services Dedicated Revenues Key Measures: Number of Hotels Budget Impact: Actual Actual Projected Projected 2018 2019 2020 2021 10 11 12 12 A new hotel was added during fourth quarter of 2019. in the first quarter of 2020 another new hotel was added to the lodging tax collection. In 2018, lodging tax receipts and corresponding payments to the Shakopee Convention & Visitors Bureau were moved out of the General Fund and into a separate special revenue fund in 2018. Lodging tax was hit hard with the coronavirus pandemic resulting in a decrease in revenues of about half. We continued this decreased revenue and expenditures for 2021 as we are not sure when the lodging will be back to previous levels. Page 420 of 527 131 2021 Annual Budget Company: 02180- LODGING TAX Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 02180 - LODGING TAX REVENUES: 4050 - LODGING TAX (378,949.80) (397,272.49) (415,000.00) (190,000.00) TAXES (378,949.80) (397,272.49) (415,000.00) (190,000.00) REVENUES (378,949.80) (397,272.49) (415,000.00) (190,000.00) EXPENDITURES: 6318 - FILING FEES 6320 - LODGING TAX SUPPLIES AND SERVICES 18,947.48 360,002.32 378,949.80 19,863.62 377,408.88 397,272.50 20,750.00 394,250.00 415,000.00 9,500.00 180,500.00 190,000.00 EXPENDITURES OTHER FINANCING: 378,949.80 397,272.50 415,000.00 190,000.00 Total 02180 - LODGING TAX 0.00 0.01 0.00 0.00 Page 421 of 527 Fund: Economic Development Authority SHAKOPEE 132 2021 Annual Budget Description of Services: The EDA does not currently constitute a separate department, but instead represents a number of services offered by the City related to economic development. These services are overseen by the Planning and Development Director with the assistance of the Economic Development Specialist and other staff as required. The EDA Board is comprised of the City Council Members. The City Administrator is also the Executive Director of the EDA. Budget: Expenditures by Category Personnel Supplies and Services Miscellaneous Capital Outlay Totals Dedicated Revenues Actual Actual Budget Budget 2018 2019 2020 2021 $ 147,677 569,107 650,232 48,926 $ 165,823 $ 197,800 $ 178,100 164,243 116,485 190,775 26,590 50,000 25,000 (13,220) - $ 1,415,942 $ 343,436 364,285 $ 393,875 $ 863,571 _ $ 399,519 $' 350,000 $ 712,000 $1,000,000 $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $- Expenditures by Category and Dedicated Revenue Actua12018 111 Budget 2020 Budget 2021 11111111111111111111111 Miscellaneous VVVVVVVVVVVVVVVVVV Supplies and Services Dedicated Revenues Key Measures: Number of Employees (FTEs) Overall Improvement Value of Facade Loans Facade Loans Granted # of Facade Loans Grants Received for Economic Development Actual Actual Projected Projected 2018 2019 2020 2021 1.3 236,900 115,000 3 400,000 1.5 76,500 28,650 1 0 1.5 1.5 140,700 TBD 50,000 TBD 1 TBD 29,000 TBD Page 422 of 527 133 Budget Impact: Several major redevelopment projects are underway including Canterbury Park, a $400 million mixed use development. The first phase of Triple Crown Apartments opened in June 2020 and the second phase is anticipated to begin construction in 2021. The Southwest Development was approved that includes a new headquarters for Greystone Construction. Pulte Homes has also submitted to develop a luxury townhome development at Canterbury that will begin construction in 2021. Enclave Development is constructing more than 90 units of market rate housing with commercial space on Holmes Street. The project include underground and covered parking for all residents. The $15 million development should be completed in March 2021. The Riverfront Bluff development now includes an entire city block that was acquired by the EDA over the past three years. The site will now be 170 units of market rate housing with below grade parking, surface parking, a restaurant on the river and commercial space at First Avenue and Atwood. The project is scheduled to begin construction in the fall of 2020 and to be completed in early 2022. The city received a grant to complete a feasibility study for a regional Innovation Center. Plans and the study were submitted to the federal EDA for funding consideration. The project would be a partnership with the Scott County CDA and Minnesota State University. The 69 and Vierling development is nearing completion. The first phase of the residential treatment facility opened in 2019 and Doggie Doos opened in January 2020. The largest parcel was sold to Cabot/OPUS in the fall of 2020 and will be the new world headquarters and manufacturing facility for Cherne. The last site is now under contract to MWF for approximately 100 units of workforce housing. The EDA also began a program of videos that highlight our local companies. In 2019 they included Shutterfly, Cameron's Coffee, Rahr, Koda Energy and Bayer. Other videos are being completed and the. goal is to release a new video every two to three months in 2020. The community has provided positive feedback on these since many residents now have a better understanding about what occurs behind the four walls of our businesses. The EDA and the Scott County CDA have partnered on a feasibility study for an Innovation Center. HR&A has been retained and will complete the feasibility study in early 2020. The city also signed a Memorandum of Understanding with Minnesota State University - Mankato to also explore including a post -secondary option as part of the Innovation Center. The EDA also executed a Tax Abatement Agreement with KEB Industries for a major expansion. KEB's North American headquarters is in Shakopee and the $7 million in new investment will allow the company to almost double its existing space and hire new employees. The company's average wage is over $25/hour. Organization Chart: CityAdministrator Director of Planning & Economic Development Development Specialist Page 423 of 527 134 2021 Annual Budget Company: 02190- ECONOMIC DEVELOPMENT AUTHORITY Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 02190 - ECONOMIC DEVELOPMENT AUTHORITY REVENUES: 4011 - CURRENT PROPERTY TAX (348,036.12) (300,929.94) (350,000.00) (350,000.00) 4013 - MARKET VALUE CREDIT (39.68) (32.68) 0.00 0.00 4015 - FISCAL DISPARITIES 1,040.42 (43,495.50) 0.00 0.00 4020 - MOBIL HOME TAX (5.40) (4.46) 0.00 0.00 4025 - PAYMENT IN LIEU OF TAXES (685.00) (566.68) 0.00 0.00 4040 - AGGREGATE TAX (0.14) (0.12) 0.00 0.00 TAXES (347,725.92) (345,029.38) (350,000.00) (350,000.00) LICENSES AND PERMITS 0.00 4450 - STATE GRANTS & AIDS 4490 - OTHER LOCAL GRANTS/AIDS INTERGOVERNMENTAL 4512 - DEVELOPMENT REIMBURSEMENT 4588 - BUSINESS SUBSIDY APP FEE CHARGES FOR SERVICES 4833 - INTEREST 4834 - CHANGE IN FAIR MARKET VALUE 4840 - RENTS 4850 - MISCELLANEOUS 4855 - SALE OF ASSETS MISCELLANEOUS 0.00 0.00 0.00 (400,000.00) 0.00 0.00 0.00 (400,000.00) 0.00 (7,632.88) 0.00 (48,000.00) (12,000.00) (55,632.88) (12,000.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (12,000.00) (12,000.00) (953.05) 4,456.33 0.00 0.00 (8,484.13) 2,790.99 0.00 0.00 (36,749.35) (49,736.52) 0.00 0.00 (14,026.00) 0.00 0.00 0.00 0.00 0.00 0.00 (350,000.00) (60,212.53) (42,489.20) 0.00 (350,000.00) REVENUES (863,571.33) (399,518.58) (350,000.00) (712,000.00) EXPENDITURES: 6002 - WAGES 117,029.91 127,795.15 157,700.00 141,800.00 WAGES 117,029.91 127,795.15 157,700.00 141,800.00 6122 - PERA 8,792.58 10,435.41 11,800.00 10,600.00 6124 - FICA 8,626.89 10,053.72 12,100.00 8,800.00 6135 - HEALTH 11,120.35 14,766.64 13,000.00 13,500.00 6139 - POST EMPLOYMENT HEALTH PLAN 486.02 602.26 400.00 400.00 6140 - LIFE/LTD 300.16 379.30 300.00 300.00 6145 - DENTAL 548.68 705.83 500.00 500.00 6170 - WORKERS COMPENSATION 772.68 741.33 500.00 600.00 6180 - COMPENSATED ABSENCES 0.00 343.05 1,500.00 1,600.00 BENEFITS 30,647.36 38,027.54 40,100.00 36,300.00 WAGES & BENEFITS 147,677.27 6202 - OPERATING SUPPLIES 6210 - OFFICE SUPPLIES 6213 - FOOD 6310 - ATTORNEY 0.00 125.51 0.00 59,292.92 6312 - ENGINEERING/DESIGN CONSULTANT 85,236.47 6315 - BUILDING MAINT. Page 424 of 5v9367.79) 165,822.69 197,800.00 178,100.00 0.00 500.00 0.00 113.03 500.00 250.00 109.32 0.00 300.00 9,730.98 12,000.00 20,000.00 0.00 25,000.00 20,000.00 230.00 0.00 0.00 135 2021 Annual Budget Company: 02190- ECONOMIC DEVELOPMENT AUTHORITY Object Account 6318 - FILING FEES 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6334 - TELEPHONE 6336 - PRINTING/PUBLISHING 6351 - INSURANCE PREMIUM (IS FUND) 6362 - ELECTRIC 6364 - WATER 6365 - GAS 6366 - SEWER 6368 - STORM 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6420 - EQUIPMENT RENT 6430 - BUILDING RENT (IS FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES 6610 - AWARDS & DAMAGES 6616 - PAYMENT OF SAC 6620 - PROPERTY TAX/SPECIAL ASSESS 6640 - DESIGNATED MISCELLANEOUS MISCELLANEOUS EXPENSE 6710 - LAND 6760 - IMPROVEMENTS CAPITAL OUTLAY Actual 2018 184.00 426,398.94 62.90 23.52 76.80 2,930.00 115.54 42.90 121.13 30.25 28.27 2,400.00 0.18 0.00 355.00 0.00 1,050.00 0.00 569,106.54 400,000.00 186,480.00 13,751.85 50,000.00 650,231.85 40,309.50 8,616.23 48,925.73 Actual 2019 Budget 2020 0.00 200.00 144,995.93 37.70 19.07 59.31 3,200.00 0.00 0.00 94.01 0.00 0.00 2,499.96 3.01 0.00 368.48 1,278.60 1,389.00 115.00 164,243.40 0.00 0.00 14,090.32 12,500.00 26,590.32 52.65 (13,272.31) (13,219.66) 60,000.00 100.00 100.00 500.00 3,200.00 100.00 50.00 100.00 30.00 30.00 3,700.00 0.00 6,000.00 1,500.00 1,500.00 1,250.00 125.00 116,485.00 0.00 0.00 0.00 50,000.00 50,000.00 0.00 0.00 0.00 Requested Budget 2021 0.00 125,000.00 100.00 25.00 200.00 10,700.00 125.00 0.00 0.00 0.00 0.00 3,700.00 0.00 6,000.00 1,500.00 1,500.00 1,250.00 125.00 190,775.00 0.00 0.00 0.00 25,000.00 25,000.00 0.00 0.00 0.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN TRANSERS OUT GAIN/LOSS ON DISPOSAL OF ASSET OTHER FINANCING 1,415,941.39 (186,480.00) 812,169.95 0.00 625,689.95 343,436.75 (510,293.83) 0.00 0.00 (510,293.83) 364,285.00 393,875.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 02190 - ECONOMIC DEVELOPMENT AUTHO 1,178,060.01 (566,375.66) 14,285.00 (318,125.00) Page 425 of 527 136 DEBT SERVICE FUNDS Debt Service Funds are established to account for the activity of servicing general obligation debt, paid for by tax levy and special assessments. Any residual balances in debt service funds are transferred to the Capital Improvement Fund. Debt Service Prepayments from special assessments and the use of existing cash position have allowed for reductions in previous and current year levies. Future budgets will require increased debt service levies to meet future payment obligations. Page 426 of 527 2021 Annual Budget DEBT SERVICE FUNDS SUMMARY 137 TAXES SPECIAL ASSESSMENTS TOTAL REVENUES DEBT SERVICE TOTAL EXPENDITURES TRANSFERS IN TOTAL OTHER FINANCING 2010A GO IMP BONDS 0.00 0.00 0.00 (93,110.00) (93,110.00) 0.00 0.00 2012A GO REFUNDING BOND 0.00 166,500.00 166,500.00 (509,150.00) (509,150.00) 300,000.00 300,000.00 2016A GO TAX ABATEMENT BOND 2,188,600.00 0.00 2,1 88,600.00 (2,101,500.00) (2,101,500.00) 0.00 0.00 2019A GO TAX INCREMENT REV BON 0.00 0.00 0.00 (136,500.00) (136,500.00) 358,300.00 358,300.00 2020A GO TAX INCREMENT REV BON 0.00 0.00 0.00 (246,000.00) (246,000.00) 120,100.00 120,100.00 TOTAL DEBT SERVICE 2,188,600.00 166,500.00 2,355,100.00 (3,086,260.00) (3,086,260.00) 778,400.00 778,400.00 EXCESS (DEFICIENCY) OF REV. OVER EXP. (93,110.00) (42,650.00) 87,100.00 221,800.00 (125,900.00) 47,240.00 FUND BALANCE, JANUARY 1 98,934.00 1,618,385.00 1,129,589.00. 67,731.00 359,893.00 3,274,532.00 FUND BALANCE, DECEMBER 31 5,824.00 1,575,735.00 1,216,689.00 289,531.00 233,993.00 3,321,772.00 Page 427 of 527 138 HAS. 1�MD 2021 Annual Budget Fund: G.O. Improvement Bonds Series 2010A Issuance: $ 1,555,000 -:; ws Maturity: February 1, 2021 Establishment: The bond was issued for $1,555,000 and matures on February 01, 2021. The bond was issued to fund the following construction projects: 2009 Reconstruction, 2010 Reconstruction, Bituminous Overlay and church addition road. Key Measures: Principal Remaining Interest Remaining Debt Levy Cash Balances Actual Actual Projected Projected 2018 2019 2020 2021 $ 370,000 $ 235,000 $ 90,000 $ $ 15,825 $ 7,323 $ 2,610 $ $ 105,940 $ 114,951 $ 69,941 $ $ 178,852 $ 174,438 $ 98,934 $ 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 2018 Debt Remaining 2019 2020 111111111Principal it Interest kllikho,,. 2021 200,000 180,000 160,000 140,000 120,000 100,000 80,000 60,000 40,000 20,000 Yearly Totals 2018 2019 2020 VIIVIVIWIUUUU! Interest Principal Staff Recommended Levy Cash Balances 2021 Page 428 of 527 139 2021 Annual Budget Company: 03042- 2010A GO IMP BONDS Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 03042 - 2010A GO IMP BONDS REVENUES: 4011 - CURRENT PROPERTY TAX (105,940.00) (115,000.00) (69,900.00) 0.00 TAXES (105,940.00) (115,000.00) (69,900.00) 0.00 4110 - SPECIAL ASSESSMENT PRINCIPAL 4111 - SPEC ASSESSMENT INTEREST 4112 - SA PENALTIES & INTEREST 4120 - SA PREPAY SPECIAL ASSESSMENT (18,412.03) (17,824.30) (8,400.00) (2,293.18) (1,313.84) (1,000.00) (6.76) (4.85) 0.00 (1,175.50) (440.81) 0.00 (21,887.47) (19,583.80) (9,400.00) 0.00 0.00 0.00 0.00 0.00 4833 - INTEREST (1,556.35) (1,753.10) 0.00 0.00 4834 - CHANGE IN FAIR MARKET VALUE 59.36 (3066.82) 0.00 0.00 MISCELLANEOUS (1,496.99) (4,819.92) 0.00 0.00 REVENUES (129,324.46) EXPENDITURES: 6810 - DEBT SERVICE PRINCIPAL 6850 - DEBT SERVICE INTEREST 6860 - FISCAL AGENT FEES 6890 - DEBT SERVICE - OTHER CHARGES DEBT SERVICE 135,000.00 11,742.50 960.83 0.00 47,703.33 (139,403.72) 135,000.00 8,502.50 500.00 0.00 144,002.50 (79,300.00) 145,000.00 6,815.00 500.00 0.00 152,315.00 0.00 90,000.00 2,610.00 500.00 0.00 93,110.00 EXPENDITURES 147,703.33 OTHER FINANCING: TRANSFERS IN OTHER FINANCING 144,002.50 152,315.00 93,110.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 03042 - 2010A GO IMP BONDS 18,378.87 4,598.78 73,015.00 93,110.00 Page 429 of 527 140 HAS. 1�MD 2021 Annual Budget Fund: G.O. Improvement Refunding Bonds, Series 2012A Issuance: $ 4,865,000 Maturity: February 1, 2025 Establishment: The bond was issued for $4,865,000 and matures on February 01, 2025. The bond was issued to Refund 2004A & 2004D 2004A was issued to fund the following construction projects: West Dean Lake, Vierling/CR 15 & Valley View, 2004D was issued to fund the following construction project: PW building construction. Key Measures: Actual Actual Projected Projected 2018 2019 2020 2021 Principal Remaining $ 3,305,000 $ 2,840,000 $ 2,385,000 $ 1,920,000 Interest Remaining $ 237,450 $ 175,400 $ 122,550 $ 78,900 Debt Levy $ 558,285 $ 538,020 $ 538,965 $ 544,950 Cancelled Debt Levy $ 558,285 $ 538,020 $ 538,965 $ 544,950 Staff Recommended Levy $ $ $ $ Building Internal Service Fund Transfer $ 300,000 $ 300,000 $ 300,000 $ 300,000 Cash Balances 1,651,826 $ 1,658,895 $ 1,618,385 $ 1,564,935 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 Debt Remaining 2018 2019 2020 uuulll Principal uuulu interest 2021 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 Yearly Totals 2018 2019 2020 1111111111MM Interest 11111111111111111111111111111111 Principal Building Internal Service Fund Transfer Cash Balances 2021 Page 430 of 527 141 2021 Annual Budget Company: 03043- 2012A GO REFUNDING BOND Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 03043 - 2012A GO REFUNDING BOND REVENUES: TAXES 4110 - SPECIAL ASSESSMENT PRINCIPAL 4111 - SPEC ASSESSMENT INTEREST 4112 - SA PENALTIES & INTEREST 4120 - SA PREPAY SPECIAL ASSESSMENT 0.00 0.00 0.00 0.00 (131,870.31) (133,166.05) (132,100.00) (130,800.00) (46,502.57) (40,079.26) (39,700.00) (35,700.00) (759.54) (205.82) 0.00 0.00 (446.38) (1,190.32) 0.00 0.00 (179,578.80) (174,641.45) (171,800.00) (166,500.00) 4833 - INTEREST (21,910.08) (29,580.09) 0.00 0.00 4834 - CHANGE IN FAIR MARKET VALUE 1,396.45 (28,831.36) 0.00 0.00 MISCELLANEOUS (20,513.63) (58411.45) 0.00 0.00 PROCEEDS FROM DEBT ISSUED 0.00 `' 0.00 0.00 0.00 REVENUES EXPENDITURES: 6810 - DEBT SERVICE PRINCIPAL 6850 - DEBT SERVICE INTEREST 6860 - FISCAL AGENT FEES DEBT SERVICE (200,092.43) (233,052.90) (171,800.00) (166,500.00) 455,000.00 465,000.00 455,000.00 465,000.00 71,250.00 62,050.00 52,850.00 43,650.00 960,83 900.00 500.00 500.00 527,210.83 527,950.00 508,350.00 509,150.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN OTHER FINANCING Total 03043 - 2012A GO REFUNDING`` BOND 527,210.83 527,950.00 508,350.00 509,150.00 (300,000.00) (300,000.00) (300,000.00) (300,000.00) (300,000.00) (300,000.00) (300,000.00) (300,000.00) 27,118.40 (5,102.90) 36,550.00 42,650.00 Page 431 of 527 142 2021 Annual Budget Fund: G.O. Tax Abatement Bonds, Series 2016A Issuance: $ 29,500,000 Maturity: February 1, 2036 Establishment: The bond was issued for $29,500,000 and matures on February 01, 2036. The bond was issued to fund the following construction projects: Community and Ice Arena Construction. Key Measures: Principal Remaining Interest Remaining Debt Levy Cancelled Debt Levy Staff Recommended Levy Cash Balances Actual Actual Projected 2018 2019 2020 $ 28,460,000 $ 27,365,000 $ 9,389,288 $ 8,378,081 Projected 2021 26,215,000 $ 25,010,000 7,423,000 $ 6,527,000 $ 2,240,260 $ 2,240,523 $ 2,237,898 $ 2,237,635 $ 298,000 $ 171,923 $ 119,000 $ 49,000 $ 1,942,260 $ 2,068,600 $ 2,118,898 $ 2,188,635 $ 1,132,889 40,000,000 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 2018 Debt Remaining 201 2020 IIIIIIIIPrincipal IIVVVIInterest 2021 131,106 $ 1,126,499 $ 1,213,599 2,500,000 2,000,000 1,500,000 1,000,000 500,000 Yearly Totals 2018 2019 2020 2021 Interest Principal Staff Recommended Levy Cash Balances Page 432 of 527 143 2021 Annual Budget Company: 03044- 2016A GO TAX ABATEMENT BOND Object Account 03044 - 2016A GO TAX ABATEMENT BOND REVENUES: 4011 - CURRENT PROPERTY TAX TAXES 4833 - INTEREST 4834 - CHANGE IN FAIR MARKET VALUE MISCELLANEOUS Actual 2018 (1,942,260.00) (1,942,260.00) (1,616.82) 163.23 (1,453.59) Actual 2019 Budget 2020 Requested Budget 2021 (2,068,600.00) (2,118,000.00) (2,188,600.00) (2,068,600.00) (2,118,000.00) (2,188,600.00) (483.53) (19,702.40) (20,185.93) 0.00 0.00 0.00 0.00 0.00 0.00 PROCEEDS FROM DEBT ISSUED 0.00 0.00 0.00 0.00 REVENUES EXPENDITURES: 6810 - DEBT SERVICE PRINCIPAL 6850 - DEBT SERVICE INTEREST 6860 - FISCAL AGENT FEES DEBT SERVICE (1,943,713.59) (2,088,785.93) (2,118,000.00) (2,188,600.00) 1,040,000.00 1,064,581.26 910.83 2,105,492.09 ,095,000.00 1,011,206.26 650.00 2,106,856.26 1,150,000.00 955,000.00 500.00 2,105,500.00 1,205,000.00 896,000.00 500.00 2,101,500.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN OTHER FINANCING 2,105,492.09 (7,575.77) (7,575.77) 2,106,856.26 2,105,500.00 2,101,500.00 (14,994.84) (14,994.84) 0.00 0.00 0.00 0.00 Total 03044 - 2016A GO TAX ABATEMENT BOND 154,202.73 3,075.49 (12,500.00) (87,100.00) Page 433 of 527 144 SHAK 1�MD 2021 Annual Budget Fund: G.O. Tax Increment Revenue Bonds, Series 2019A Issuance: $ 4,220,000 Maturity: February 1, 2036 Establishment: The bond was issued for $4,220,000 and matures on February 01, 2036. The bond was issued to fund the following construction projects: 12th Avenue Reconstruction and various public improvements within the Tax Increment Financing District No. 18 (Canterbury Commons). Key Measures: Principal Remaining Interest Remaining Cash Balances Actual Actual Projected Projected 2018 2019 2020 2021 $ - $ 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 Debt Remaining 2018 2019 2020 111111111Principal aor Interest 111100010 � I 2021 174,596 $ $ 4,220,000 $ 891,800 67,731 $ 289,531 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 2018 Yearly Totals 2019 2020 iIIIIIIIIIIIIIIIlIIIIIIIIIIIIIIIIIOPrincipal Interest Fund Transfer Cash Balances 2021 Page 434 of 527 145 2021 Annual Budget Company: 03045- 2019A GO TAX INCREMENT REV BON Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 03045 - 2019A GO TAX INCREMENT REV BON REVENUES: 4961 - PROCEEDS OF LONG-TERM DEBT PROCEEDS FROM DEBT ISSUED 0.00 (174,596.11) 0.00 0.00 0.00 (174,596.11) 0.00 0.00 REVENUES 0.00 (174,596.11) 0.00 0.00 EXPENDITURES: 6850 - DEBT SERVICE INTEREST 6860 - FISCAL AGENT FEES DEBT SERVICE 0.00 0.00 0.00 0.00 0.00 0.00 106,865.00 0.00 106,865.00 135,500.00 1,000.00 136,500.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN OTHER FINANCING 0.00 0.00 0.00 0.00 106,865.00 136,500.00 0.00 0.00 (358,300.00) 000 0.00 (358,300.00) Total 03045 - 2019A GO TAX INCREMENT REV BO 0.00 (174,596.11) 106,865.00 (221,800.00) Page 435 of 527 146 SHAK 2021 Annual Budget Fund: G.O. Tax Increment Revenue Bonds, Series 2020A Issuance: $ 8,165,000 Maturity: February 1, 2037 Establishment: The bond was issued for $8,165,000 and matures on February 01, 2037. The bond was issued to fund the following construction projects: Unbridled Reconstruction and various public improvements within the Tax Increment Financing District No. 18 (Canterbury Commons). Key Measures: Principal Remaining Interest Remaining Cash Balances Actual Actual Projected Projected 2018 2019 2020 2021 $ - $ 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 Debt Remaining 2018 2019 Y rib 2020 uuuu1Principal uuuuiInterest 111 0 2021 8,165,000 $ 8,165,000 2,064,793 $ 1,819,750 $ 359,893 $ 233,950 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 Yearly Totals 2020 11111111111111111111111111111111 Principal Interest Fund Transfer Cash Balances 2021 Page 436 of 527 147 2021 Annual Budget Company: 03046- 2020A GO TAX INCREMENT REV BON Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 03046 - 2020A GO TAX INCREMENT REV BON REVENUES: 4961 - PROCEEDS OF LONG-TERM DEBT 0.00 0.00 0.00 0.00 PROCEEDS FROM DEBT ISSUED 0.00 0.00 0.00 0.00 REVENUES EXPENDITURES: 6850 - DEBT SERVICE INTEREST 6860 - FISCAL AGENT FEES DEBT SERVICE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 245,000.00 1,000.00 246,000.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN OTHER FINANCING 0.00 0.00 0.00 0.00 0.00 246,000.00 0.00 0.00 000 0.00 (120,100.00) (120,100.00) Total 03046 - 2020A GO TAX INCREMENT REV BO 0.00 0.00 0.00 125,900.00 Page 437 of 527 148 CAPITAL PROJECT FUNDS Capital Project Funds are established to account for the construction of major capital facilities. Projects resources are a combination of several revenue sources such as bond proceeds, inter -fund transfers, intergovernmental revenue, grants, etc. These funds provide the means for administrators to ensure that designated revenues are appropriately utilized. Page 438 of 527 2021 Annual Budget CAPITAL PROJECT FUND SUMMARY 149 TAXES SPECIAL ASSESSMENTS LICENSES AND PERMITS INTERGOVERNMENTAL FINES AND FORFEITURES MISCELLANEOUS TOTAL REVENUES CONSERVATION AND NATURAL RESOURCES CAPITAL OUTLAY TOTAL EXPENDITURES TRANSFERS IN BOND PROCEEDS TRANSFERS OUT TOTAL OTHER FINANCING PARK DEVELOPMENT 0.00 0.00 1,200,000.00 420,000.00 0.00 249,069.00 1,869,069.00 0.00 (7,454,000.00) (7,454,000.00) 1,805,000.00 0.00 0.00 1,805,000.00 CAPITAL IMPROVEMENT FUND 700,000.00 676,079.00 900,000.00 2,854,000.00 0.00 149,994.00 5,280,073.00 0.00 (14,706,000.00) (14,706,000.00) 785,930.00 3,917,000.00 (1,002,000.00) 3,700,930.00 TREE REPLACEMENT 0.00 0.00 0.00 0.00 100,000.00 1,000.00 101,000.00 (50,000.00) 0.00 (50,000.00) 0.00 0.00 (150,000.00) (150,000.00) Total 700,000.00 676,079.00 2,100,000.00 3,274,000.00 100,000.00 400,063.00 7,250,142.00 (50,000.00) (22,160,000.00) (22,210,000.00) 2,590,930.00 3,917,000.00 (1,152,000.00) 5,355,930.00 EXCESS (DEFICIENCY) OF REV. OVER EXP. (3,779,931.00) (5,724,997.00) (99,000.00) (9,603,928.00) FUND BALANCE, JANUARY 1 3,906,866.00 1,499,448.00 242,144.00 5,648,458.00 FUND BALANCE, DECEMBER 31 126,935.00 (4,225,549.00) 143,144.00 (3,955,470.00) Page 439 of 527 Fund: Park Development Fund SHAKOPEE 150 2021 Annual Budget Description of Services: The Park Development Fund provides for the acquisition and improvements for all City Parks. The Planning & Development Division provides community outreach and initial designs while Public Works handles construction and documents and execution while the Parks & Recreation Department handles programming of parks. Budget: Expenditures by Category Supplies and Services Miscellaneous Capital Outlay Totals Dedicated Revenues Actual Actual Budget Budget 2018 2019 2020 2021 60,009 1,061,676 - - 130,583 - 23,894 (3,163) 4,917,000 7,454,000 $ 83,903 $ 1,189,096 $ 4,917,000 $ 7,454,000 $ 1,799,229 $ 1,567,944 $ 1,408,000 $ 1,869,069 $2,000,000 $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- Expenditures by Category and Dedicated Revenue Budget 2020 Budget 2021 uuauuuuuum Miscellaneous IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Supplies and Services Dedicated Revenues Key Measures: Number of Projects Park Dedication Collected Number of Park Facilities Actual Actual Projected Projected 2018 2019 2020 2021 1 1 1 9 1,755,036 1,255,118 1,000,000 1,200,000 35 37 38 42 Page 440 of 527 151 Budget Impact: The city council approved a Park Recreation and Trails Master Plan this year that sets the stage for future park improvements and development. This includes a new effort on public outreach. Staff uses large informational signs, door hangers, post cards and surveys to gather input on park facilities. This led to plans for a number of park improvements including Jennifer Lane, a local neighborhood park that will include a new playground, benches, landscaping and bankshot (a modern version of horse.) Construction will begin in 2021. Stagecoach Park was planned and is under construction. This large stand of heritage oak trees will be preserved and enhanced with native plantings, benches and lawn area to serve the new subdivision. The new Xcel Energy Mountain Bike Course will begin construction in early 2021. The three mile course will provide several challenging paths. A master plan is underway for the first park in Windermere that will be adjacent to the BHS development. Public outreach will occur over the winter. Scenic Heights Park, an existing older city park, had a large amount of community engagement including a socially distanced neighborhood meeting at the park. This park is being reimagined as a community park that will include a new larger playground attraction and other amenities. Work should begin in 2021 with the playground replacement. Holmes Park received a new playground in 2020, Timbertrails will receive a new playground in 2021 that will include new climbing features. Ridge Creek, the largest new park in the system, went out to bid, and could begin construction over the winter. This area consists of more than 40 acres of wetlands and nature area and includes the outlet channel for Prior Lake. The current configuration is a ninety -degree bend that has caused flooding and is not very natural. In cooperation with Lennar Homes, who donated the land and more than $500,000 towards the park development, the channel area is now buffered with natural appearing retention ponds that are already home to significant wildlife. The concept plans for the new park call for a pedestrian boardwalk through a natural wetland area, pond overlooks to observe the diverse species of birds, a paved bike trail along the current outlet alignment and a new meandering outlet with sediment ponding with a natural appearance. This park will link to other trails and create a major trail connection for the city including a trailhead. The city also acquired more than 12 acres along the Minnesota River including the historic Schroeder House. This site was the original home to the Shakopee Brick Yard and today includes a large marina with access to the river. The site will be developed over the next several years and will include the restoration of the historic home. Parks have proven to be critical during COVID and we have seen larger numbers out on the trails. The Upper Valley Drainage Trail was renamed the Vierling Greenway and is now in the planning stages for new signage and amenities along the three mile trail. The city is also implementing a new trail wayfinding system for trails throughout the area. Capital Improvement Program: The City prepares a five year capital improvement program (CIP). A separate CIP document was approved by Council on September 15, 2020. The CIP book provides a summary of each project location, description and source and use of funds. The CIP book also provides a cashflow for the fund. Page 441 of 527 152 2021 Annual Budget Company: 04020- PARK DEVELOPMENT Object Account 04020 - PARK DEVELOPMENT REVENUES: 4011 - CURRENT PROPERTY TAX TAXES 4295 - PARK DEDICATION FEE LICENSES AND PERMITS 4410 - FEDERAL GRANTS 4450 - STATE GRANTS & AIDS INTERGOVERNMENTAL 4810 - CONCESSION STANDS CHARGES FOR SERVICES 4833 - INTEREST 4834 - CHANGE IN FAIR MARKET VALUE 4845 - CONTRIBUTIONS 4850 - MISCELLANEOUS MISCELLANEOUS Actual 2018 0.00 0.00 (1,755,036.29) (1,755,036.29) 0.00 0.00 0.00 (1,817.00) (1,817.00) (31,535.51)' 12,292.60 (23,133..12) 0.00 (42,376.03) Actual 2019 0.00 0.00 (1,255,118.00) (1,255,118.00) 0.00 (150,000.00) (150,000.00) (9,982.25) (9,982.25) (72,611.07) (56,763,25) (23,133.12) (336.40) (152,843.84) Budget 2020 (200,000.00) (200,000.00) (600,000.00) (600,000.00) (320,000.00) 0.00 (320,000.00) 0.00 0.00 (20,000.00) 0.00 (223,000.00) (45,000.00) (288,000.00) Requested Budget 2021 0.00 0.00 (1,200,000.00) (1,200,000.00) 0.00 (420,000.00) (420,000.00) 0.00 0.00 (39,069.00) 0.00 (210,000.00) 0.00 (249,069.00) PROCEEDS FROM DEBT ISSUED 0.00 0.00 0.00 0.00 CAPITAL CONTRIBUTIONS 0.00 0.00 0.00 0.00 REVENUES EXPENDITURES: 6202 - OPERATING SUPPLIES 6310 - ATTORNEY 6312 - ENGINEERING/DESIGN CONSULTANT 6318 - FILING FEES 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6336 - PRINTING/PUBLISHING 6362 - ELECTRIC 6364 - WATER 6365 - GAS 6366 - SEWER 6368 - STORM SUPPLIES AND SERVICES 6610 - AWARDS & DAMAGES 6620 - PROPERTY TAX/SPECIAL ASSESS MISCELLANEOUS EXPENSE 6710 - LAND 6760 - IMPROVEMENTS 6765 - IMPROVEMENTS/INFRASTRUCTURE CAPITAL OUTLAY (1,799,229.32) (1,567,944.09) (1,408,000.00) (1,869,069.00) 0.00 0.00 2,124.08 0.00 57,885.29 0.00 0.00 0.00 0.00 0.00 0.00 0.00 60,009.37 0.00 0.00 0.00 6,027.15 0.00 0.00 195,523.80 0.00 0.00 0.00 0.00 0.00 859,566.25 0.00 0.00 8.10 0.00 0.00 0.00 0.00 0.00 467.47 0.00 0.00 39.19 0.00 0.00 0.00 0.00 0.00 35.98 0.00 0.00 8.22 0.00 0.00 1,061,676.16 0.00 0.00 0.00 127,662.50 0.00 0.00 0.00 2,920.00 0.00 0.00 0.00 130,582.50 0.00 0.00 1,845.95 0.00 22,048.18 Page 442 of 5233,894.13 (3,162.57) 0.00 0.00 0.00 4,917,000.00 7,454,000.00 0.00 0.00 0.00 (3,162.57) 4,917,000.00 7,454,000.00 153 Object Account 2021 Annual Budget Company: 04020- PARK DEVELOPMENT Actual 2018 Actual 2019 Budget 2020 Requested Budget 2021 DEBT SERVICE 0.00 0.00 0.00 0.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN TRANSERS OUT GAIN/LOSS ON DISPOSAL OF ASSET OTHER FINANCING 83,903.50 1,189,096.09 4,917,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (1,152,000.00) 0.00 0.00 (1,152,000.00) 7,454,000.00 (1,805,000.00) 0.00 0.00 (1,805,000.00) Total 04020 - PARK DEVELOPMENT (1,715,325.82) (378,848.00) 2,357,000.00 3,779,931.00 Page 443 of 527 Fund: Capital Improvement Fund SHAKOPEE 154 2021 Annual Budget Description of Services: The Capital Improvement Fund is for various infrastructure projects in the City. These services are overseen by the Public Works Director/City Engineer with the help of other staff as required. Budget: Expenditures by Category Supplies and Services Miscellaneous Capital Outlay Totals Dedicated Revenues Actual 2018 523,144 4,519,798 Actual 2019 383,810 139,321 3,336,980 Budget 2020 15,509,000 Budget 2021 14,706,000 $ 5,042,942 $ 3,860,111 $ 15,509,000 $ 14,706,000 $ 2,640,294 $ 3,207,507 $ 10,606,800 $ 5,280,073 $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- Actual 2018 Expenditures by Category and Dedicated Revenue Actual 2019 Budget 2020 Budget 2021 uuuuuuuuuuuuuuuuuu Capital Outlay 11111111111111111111111 Miscellaneous uuuuuuuuuuuuuuuuuu Supplies and Services Dedicated Revenues Key Measures: Number of Projects Total Overlay Projects Total Reconstruction Projects Actual 2018 5 1,236,209 3,300,120 Actual 2019 6 2,005,000 4,194,000 Projected 2020 7 1,726,000 3,462,000 Projected 2021 9 2,700,000 1,866,000 Page 444 of 527 155 Budget Impact: Strategic long-term planning results in a viable, sustainable infrastructure. The five-year capital improvement plan is the workhorse for this planning. Under the plan, projects are developed, planned and initiated. Why is this important? Without it, the city's infrastructure would begin to fail beyond a point of no return, which could basically bankrupt a city. New to the city that was developed in 2020 is a DRAFT long-term 15-year that will help long-term financial planning. In 2020, the city milled and overlaid 5.9 miles of streets, reconstructed 2.67 miles of streets, constructed 1.0 miles of new public roadway (Unbridled Avenue), rehabilitated 1.8 miles of streets and constructed 2.3 miles of new trail. 2021 will be another busy year with the continued redevelopment of Canterbury Commons, including reconstruction of the final perimeter road on the west side (County Road 83). Additionally, another notable project includes the extension of public water and sanitary sewer to the Maras Street - Hansen Avenue area in the northeast area of the city. Similar mill and overlay, reconstruction and rehabilitation projects are proposed and other sanitary sewer, storm sewer and trail, alley and park projects are slated for the upcoming year. The City has a well-rounded and skilled staff in place to deliver many of these projects internally, while relying on outside consultants as needed. If you see a roadway with potholes, you can call public works and may find that rehabbing that roadway is in our long term strategic plan. If not, we need to get it in there. Capital Improvement Program: The City prepares a five year capital improvement program (CIP). A separate CIP document was approved by Council on September 15, 2020. The CIP book provides a summary of each project location, description and source and use of funds. The CIP book also provides a cashflow for the fund. Page 445 of 527 156 2021 Annual Budget Company: 04021- CAPITAL IMPROVEMENT FUND Object Account Actual Actual Budget 2018 2019 2020 04021 - CAPITAL IMPROVEMENT FUND REVENUES: 4011 - CURRENT PROPERTY TAX (200,000.00) (200,000.00) TAXES (200,000.00) (200,000.00) 4110 - SPECIAL ASSESSMENT PRINCIPAL (362,871.38) (370,392.57) 4111- SPEC ASSESSMENT INTEREST (132,956.80) (118,933.76) 4112 - SA PENALTIES & INTEREST (374.05) (2,485.80) 4120 - SA PREPAY (225,694.28) (142,823.09) SPECIAL ASSESSMENT (721,896.51) (634,635.22) 4204 - UTILITY FRANCHISE FEE (895,129.83) (855,248.80) LICENSES AND PERMITS (895,129.83) (855248.80) 4410 - FEDERAL GRANTS 0.00 0.00 4461 - STATE AID - CONSTRUCTION (730,539.96) (1,302,154.19) 4480 - OTHER GRANTS/AIDS 0.00 0.00 INTERGOVERNMENTAL (730,539.96) (1,302,154.19) 4705 - ELECTRIC (SPUC) 0.00 CHARGES FOR SERVICES 0.00 0.00 0.00 (700,000.00) (700,000.00) (381,800.00) 0.00 0.00 0.00 (381,800.00) (900,000.00) (900,000.00) 0.00 (1,365,000.00) 0.00 (1,365,000.00) 0.00 0.00 Requested Budget 2021 (700,000.00) (700,000.00) (381,756.00) 0.00 0.00 (294,323.00) (676,079.00) (900,000.00) (900,000.00) (1,354,000.00) (1,500,000.00) 0.00 (2,854,000.00) 0.00 0.00 FINES & FORFEITS 0.00 4833 - INTEREST 4834 - CHANGE IN FAIR MARKET VALUE 4845 - CONTRIBUTIONS 4850 - MISCELLANEOUS MISCELLANEOUS REVENUES EXPENDITURES: 6310 - ATTORNEY 6312 - ENGINEERING/DESIGN CONSULTANT 6318 - FILING FEES 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6336 - PRINTING/PUBLISHING SUPPLIES AND SERVICES 6615 - EASEMENTS MISCELLANEOUS EXPENSE 6710 - LAND 6760 - IMPROVEMENTS 6765 - IMPROVEMENTS/INFRASTRUCTURE CAPITAL OUTLAY (92,852.22) 844.98 0.00 (720.00) (92,727.24) 0.00 (116,417.18) (91,358.13) 0.00 (7,693.59) (215,468.90) 0.00 (30,000.00) 0.00 (7,230,000.00) 0.00 (7,260,000.00) 0.00 (14,994.00) 0.00 (135,000.00) 0.00 (149,994.00) (2,640,293.54) (3,207,507.11) (10,606,800.00) (5,280,073.00) 805.50 17,384.50 511,533.12 286,497.84 490.00 400.00 10,315.82 79,461.65 0.00 0.00 0.00 65.90 523,144.44 383,809.89 0.00 139,320.55 0.00 139,320.55 400.65 0.00 2,799,177.14 3,274,134.87 1,720,220.16 62,845.09 4,519,797.95 3,336,979.96 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 15,509,000.00 0.00 15,509,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 14,706,000.00 0.00 14,706,000.00 DEBT SERVICE Page 446 of 527 0.00 0.00 0.00 0.00 2021 Annual Budget Company: 04021- CAPITAL IMPROVEMENT FUND Object Account 157 Actual Actual Budget Requested 2018 2019 2020 Budget 2021 EXPENDITURES OTHER FINANCING: TRANSFERS IN TRANSERS OUT PROCEEDS FROM DEBT ISSUED 5,042,942.39 3,860,110.40 15,509,000.00 14,706,000.00 (2,233,651.40) 0.00 0.00 0.00 (406,000.00) (785,930.00) 0.00 250,000.00 1,002,000.00 0.00 (2,108,000.00) (3,917,000.00) OTHER FINANCING (2,233,651.40) 0.00 (2,264,000.00) (3,700,930.00) Total 04021- CAPITAL IMPROVEMENT FUND 168,997.45 652,603.29 2,638,200.00 5,724,997.00 Page 447 of 527 Fund: Tree Replacement Fund SHAKOPEE 158 2021 Annual Budget Description of Services: The Tree Replacement fund accounts for tree replacement along major corridors throughout the City. Trees provide beautification, shade and water quality and quantity benefits. Budget: Expenditures by Category Supplies and Services Totals Dedicated Revenues Transfers (In)/Out Actual Actual Budget Budget 2018 2019 2020 2021 53,154 38,760 100,000 50,000 $ 53,154 $ 62,926 $ 82,764 $ 38,760 $ 100,000 $ 50,000 $ 24,112 $ 151,000 $ 101,000 $ $ 72,000 $ 150,000 $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $- Actual 2018 Expenditures by Category and Dedicated Revenue Actual 2019t Budget 2020 Budget 2021 uuuuuuuuuuuuuuuuuu Supplies and Services Dedicated Revenues Key Measures: # Trees Replaced Actual Actual Projected Projected 2018 2019 2020 2021 264 248 161 175 Capital Improvement Program: The City prepares a five year capital improvement program (CIP). A separate CIP document was approved by Council on September 15, 2020. The CIP book provides a summary of each project location, description and source and use of funds. The CIP book also provides a cashflow for the fund. Page 448 of 527 159 2021 Annual Budget Company: 04400- TREE REPLACEMENT Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 04400 - TREE REPLACEMENT REVENUES: 4450 - STATE GRANTS & AIDS (5,528.00) (13,355.00) 0.00 0.00 INTERGOVERNMENTAL (5,528.00) (13,355.00) 0.00 0.00 4683 - NATURAL RESOURCE PLANTINGS CHARGES FOR SERVICES 4821 - FINES & FORFEITS FINES & FORFEITS (2,384.00) (2,771.00) 0.00 0.00 (2,384.00) (2,771.00) 0.00 0.00 (50,000.00) 0.00 (150,000.00) (100,000.00) (50,000.00) 0.00 (150,000.00) (100,000.00) 4833 - INTEREST (4,508.54) (4,176.93) (1,000.00) (1,000.00) 4834 - CHANGE IN FAIR MARKET VALUE (505.27) (3,808.79) 0.00 0.00 MISCELLANEOUS (5,013.81) (7,985.72) (1,000.00) (1,000.00) REVENUES (62,925.81) (24,111.72) (151,000.00) (101,000.00) EXPENDITURES: 6202 - OPERATING SUPPLIES 6215 - MATERIALS SUPPLIES AND SERVICES 262.98 52,891.21, 53,154.19 0.00 0.00 38,760.00 100,000.00 38,760.00 100,000.00 0.00 50,000.00 50,000.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN TRANSERS OUT OTHER FINANCING Total 04400 - TREE REPLACEMENT 53,154.19 0.00 82,764.46 82,764.46 72,992.84 38,760.00 100,000.00 0.00 0.00 0.00 72,000.00 0.00 72,000.00 50,000.00 0.00 150,000.00 150,000.00 14,648.28 21,000.00 99,000.00 Page 449 of 527 160 BLANK Page 450 of 527 161 ENTERPRISE FUNDS The Enterprise Funds are maintained to account for the operation of the sanitary sewer, storm drainage systems and refuse. Since the operation of these systems is financed by user charges and are self-supporting, they are accounted for in a manner similar to private business. The Storm Drainage Fund was established by Ordinance 176 in 1985. The intent of the City Council is to have a cash balance to provide for six to twelve months operating costs, annual debt service requirements and at least ten percent of accumulated depreciation to provide for capital outlay, The City reviews fees annually to determine appropriate revenue levels. Page 451 of 527 162 BLANK Page 452 of 527 2021 Annual Budget ENTERPRISE FUNDS 163 REVENUES: OPERATING REVENUES EXPENSES: OPERATING EXPENSES DEPRECIATION OPERATING INCOME (LOSS) NON -OPERATING INCOME NON -OPERATING EXPENSES SEWER FUND SURFACE WATER FUND REFUSE FUND TOTAL $4,397,252 $1,324,600 $135,000 $5,856,852 3,365,861 1,063,600 0 4,429,461 0 0 117,000 117,000 1,031,391 261,000 18,000 1,310,391 149,800 (7,611,000) NET INCOME (LOSS) BEFORE TRANSFERS (6,429,809) 328,100 (500) 477,400 ,718,200) (4,300) (9,333,500) (1,129,100) 13,200 (7,545,709) CAPITAL CONTRIBUTION 0 3,000 0 3,000 TRANSFERS IN 1,051,000 0 0 1,051,000 TRANSFERS OUT (165,000) (2,036,000) 0 (2,201,000) NET INCOME (LOSS) (5,543,809) (3,162,100) 13,200 (8,692,709) Page 453 of 527 Fund: Sewer Fund SHAKOYEE 164 2021 Annual Budget Description of Services: Activity in this fund reflects the operations of the Municipal Sanitary Sewer System. This includes repair and maintain current sewer lines, manhole rehabilitation/replacement, repairing lines, GIS/GPS hardware. Budget: Expenditures by Category Personnel Supplies and Services Capital Outlay Depreciation Totals Dedicated Revenues Cash Balances Actual Actual Budget Budget 2018 2019 2020 2021 $ 320,925 $ 336,540 $ 390,200 $ 423,400 2,828,073 2,962,913 3,048,450 2,942,461 9,648 42,407 1,424,000 7,611,000 843,515 874,611 $ 4,002,161 $ 4,216,471 $ 4,862,650 $ 10,976,861 $ 5,432,319 $ 6,241,351 $ 4,391,600 $ 4,547,052 $ 8,505,236 $ 8,227,011 $ 7,850,961 $ 2,307,152 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- Actual 2018 Expenditures by Category and Dedicated Revenue ornernMall Actual 2019 Budget 2020 Budget 2021 uuuuuuuuuuuuuuuuuu Capital Outlay IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Supplies and Services 111111111111111111111111111111111111 Personnel Depreciation Dedicated Revenues Key Measures: Number of Employees (FTEs) Manholes Repaired Jetted (LF) Miles of Sewer # of Lift Stations MCES Treatment Cost (% of budget) Actual Actual Projected Projected 2018 2019 2020 2021 3.5 3.5 3.5 3.5 0 28 12 20 283,842 269,113 272,739 230,000 136.8 140.7 142.07 145.22 2 2 2 3 0.62 .61 .56 .55 Page 454 of 527 165 Budget Impact: Nothing goes more unnoticed than what happens behind the scenes to keep the sewer flowing when you flush your toilet in the morning. The city's sanitary sewer system consists of over 140.7 miles of underground pipe. Most of the sewer system is gravity, flowing downhill towards the Minnesota River where the city has a pumping station. The sewer is then pumped east toward the Metropolitan Council Environmental Service's (MCES) Blue Lake Wastewater Treatment Plant, located in the northeast of the city. Of Shakopee's approximate $5 million sanitary sewer budget, approximately $2.7 million goes directly to MCES for payment of the regional treatment fees. Pipes often become clogged with grease buildup and debris that shouldn't have been flushed down the toilet. City crews systematically clean the sewer conveyance system to minimize blockages and backups, and crews perform other general inspections to ensure all is flowing clean and unrestricted. Additionally, the pumping station is monitored 24-7 by a telemetry system that alarms city crews with any issues. In 2021, the city plans to improve its telemetry system to better safeguard against potential blockage, rehabilitate L16 and add another lift station to the Maras -Hansen area in the northeast part of Shakopee. Remember: Help keep the sewer flowing; do not flush foreign substances/items'down the toilet! Organization Chart: City Administrator -- Public Works Public Works y Foreman Maintenance Utilit Director/Engineer Superintendent Operator Capital Improvement , -.,,dam: 1 The City prepares a five year capital improvement program (CIP). A separate CIP document was approved by Council on September 15, 2020. The CIP book provides a summary of each project location, description and source and use of funds. The CIP book also provides a cashflow for the fund. Page 455 of 527 2021 Annual Budget Company: 07100- SEWER FUND 166 Object Account 07100 - SEWER FUND REVENUES: 4110 - SPECIAL ASSESSMENT PRINCIPAL 4111 - SPEC ASSESSMENT INTEREST 4112 - SA PENALTIES & INTEREST 4120 - SA PREPAY SPECIAL ASSESSMENT 4482 - COUNTY GRANTS/AIDS INTERGOVERNMENTAL 4721 - SEWER CHARGES 4723 - METRO SAC CHARGES 4725 - CITY SAC CHARGES 4735 - TRUNK CHARGE - SANITARY CHARGES FOR SERVICES Actual Actual 2018 2019 (27,260.69) (13,526.07) (683.80) (15,817.07) (57,287.63) (6,000.00) (6,000.00) (3,502,018.93) (8,324.75) (164,755.68) (144,218.88) (3,819,318.24) (24,012.99) (10,156.60) (113.72) (19,339.46) (53,622.77) 0.00 0.00 (3,676,901.15) (25,13 8.20) (511,275.00) (201,809.66) (4,415,124.01) Budget 2020 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (3,976,900.00) (5,000.00) (150,000.00) (100,000.00) (4,231,900.00) Requested Budget 2021 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (3,880,414.00) (25,138.00) (25,000.00) 0.00 (3,930,552.00) FINES & FORFEITS 4833 - INTEREST 4834 - CHANGE IN FAIR MARKET VALUE 4530 - ANTENNA RENTAL 4678 - PUBLIC WORKS RENTAL 4850 - MISCELLANEOUS MISCELLANEOUS 4971 - CAPITAL CONTRIBUTIONS CAPITAL CONTRIBUTIONS REVENUES EXPENDITURES: 6002 - WAGES 6005 - OVERTIME -FT 6015 - WAGES - PART TIME/TEMP 6017 - OVERTIME -PART TIME/TEMP WAGES 6122 - PERA 6124 - FICA 6135 - HEALTH 6139 - POST EMPLOYMENT HEALTH PLAN 6140 - LIFE/LTD 6145 - DENTAL 6170 - WORKERS COMPENSATION 6180 - COMPENSATED ABSENCES 6185 - OPEB 6186 - PENSION EXPENSE BENEFITS (132,185.06) 6,446.93 0.00 0,00 (7,469.24) (133,207.37) (1416,505.88) (1,416,505.88) 0.00 (168,160.52) (143,040.17) (2,520.00) 0.00 (6,402.20) (320,122.89) (1,452,481.08) (1,452,481.08) 0.00 0.00 (154,400.00) (149,800.00) 0.00 0.00 0.00 0.00 0.00 0.00 (5,300.00) (466,700.00) (159,700.00) (616,500.00) 0.00 0.00 0.00 0.00 (5,432,319.12) (6,241,350.75) (4,391,600.00) (4,547,052.00) 243,452.42 241,043.17 271,700.00 288,300.00 4,066.79 7,822.56 6,000.00 6,000.00 5,442.20 5,748.09 17,800.00 17,000.00 62.06 0.00 0.00 0.00 253,023.47 254,613.82 295,500.00 311,300.00 18,565.26 18,686.43 20,700.00 23,200.00 17,688.97 17,897.66 22,400.00 18,800.00 33,175.62 33,405.05 32,600.00 44,400.00 2,340.30 1,406.85 1,300.00 1,300.00 694.31 663.91 600.00 600.00 1,465.92 1,326.96 1,500.00 1,600.00 10,263.91 10,596.66 12,100.00 18,600.00 1,367.86 (1,397.82) 3,500.00 3,600.00 5,904.00 2,455.00 0.00 0.00 (23,565.00) (3,115.00) 0.00 0.00 67,901.15 81,925.70 94,700.00 112,100.00 Page 456 of 527 2021 Annual Budget Company: 07100- SEWER FUND Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 167 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6210 - OFFICE SUPPLIES 6212 - UNIFORMS/CLOTHING 6213 - FOOD 6215 - MATERIALS 6222 - MOTOR FUELS & LUBRICANTS 6240 - EQUIPMENT MAINT SUPPLIES 6310 - ATTORNEY 6312 - ENGINEERING/DESIGN CONSULTANT 6315 - BUILDING MAINT. 6316 - EQUIPMENT MAINTENANCE 6327 - OTHER PROF SERVICES 6334 - TELEPHONE 6336 - PRINTING/PUBLISHING 6339 - COMPUTER ACCESS 6351 - INSURANCE PREMIUM (IS FUND) 6362 - ELECTRIC 6364 - WATER 6366 - SEWER 6369 - CURRENT USE CHARGES 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6430 - BUILDING RENT (1S FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES 6502 - DEPRECIATION EXPENSE DEPRECIATION 320,924.62 336,539.52 390,200.00 423,400.00 18,263.73 22,286.94 24,000.00 24,000.00 1,054.26 128.43 1,100.00 1,100.00 4,137.87 4,472.85 5,000.00 5,000.00 0.00 475.87 350.00 350.00 1,232.30 709.25 3,000.00 3,000.00 6,440.76 7,728.34 8,000.00 8,000.00 2,648.56 5,754.34 6,000.00 6,000.00 0.00 0.00 1,000.00 1,000.00 99,889.10 54,545.81 20,000.00 20,000.00 61.00 328.00 0.00 0.00 15,235.51 5,911.78 12,000.00 12,000.00 46,316.47 171,506.01 110,000.00 110,000.00 1,368.67 1,210.67 1,700.00 1,700.00 697.55 759.65 1,000.00 1,000.00 398.67 442.61 500.00 500.00 59,580.00 50,600.00 50,100.00 49,100.00 22,473.86 24,346.90 26,000.00 26,000.00 65.59 95.69 500.00 500.00 16,669.09 36.63 0.00 0.00 2498,302.44 2,578,751.28 2,738,100.00 2,633,011.00 2,277.34 2,943.76 3,700.00 3,700.00 7,200.00 7,599.96 9,200.00 9,700.00 18,999.96 18,999.96 23,000.00 21,600.00 4,410.00 2,548.25 3,500.00 4,500.00 0.00 268.06 0.00 0.00 247.50 349.00 500.00 500.00 102.57 113.36 200.00 200.00 2,828,072.80 2,962,913.40 3,048,450.00 2,942,461.00 843,514.98 874,611.05 0.00 0.00 843,514.98 874,611.05 0.00 0.00 MISCELLANEOUS EXPENSE 6740 - EQUIPMENT 6760 - IMPROVEMENTS 6765 - IMPROVEMENTS/INFRASTRUCTURE CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 19,792.00 1,424,000.00 7,61 1,000.00 9,648.00 22,615.00 0.00 0.00 9,648.00 42,407.00 1,424,000.00 7,611,000.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN TRANSERS OUT GAIN/LOSS ON DISPOSAL OF ASSET OTHER FINANCING 4,002,160.40 4,216,470.97 4,862,650.00 10,976,861.00 (3,451.00) 0.00 (290,000.00) (1,051,000.00) 311,480.00 125,000.00 195,000.00 165,000.00 0.00 (18,000.00) 0.00 0.00 308,029.00 107,000.00 (95,000.00) (886,000.00) Total 07100 - SEWER FUND Page 457( ,129.72) (1,917,879.78) 376,050.00 5,543,809.00 Fund: Surface Water Fund SHAKOPEE 168 2021 Annual Budget Description of Services: The Public Works Department operates and maintains the surface water system for the City of Shakopee which includes 140 miles of storm sewer and 224 ponds. Participate in stormwater and erosion control projects, implement of the City's Surface Water Management Plan and manage the City's MS4 program. Budget: Expenditures by Category Personnel Supplies and Services Miscellaneous Capital Outlay Depreciation Totals Dedicated Revenues Cash Balances Actual Actual Budget Budget 2018 2019 2020 2021 $ 531,984 318,570 9,225 851,442 $ 1,711,221 $ 4,033,973 $ 5,782,120 $ 1,842,784 $ 1,655,700 $12,361,761, $ 588,147 $ 625,200 $ 638,800 322,588 423,200 424,800 992 - 9,900 2,119,500 1,718,200 885,284 $ 1,806,911 $ 3,167,900 $ 2,781,800 $ 13,029,404 $ 10,273,288 $ 7,111,188 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- Actual 2018 Expenditures by Category and Dedicated Revenue Actua12019 Budget 2020 Budget 2021 111111111111111111111111111111111111 Capital Outlay Illlllllllllllllllllllf Miscellaneous VVVVVVVVVVVVVVVVVV Supplies and Services uuuuuuuuuuuuuuuuuu Personnel Depreciation Dedicated Revenues Key Measures: Number of Employees (FTEs) Sweeping Annual Cost Catch Basins Repaired Ponds Inspected Number of Ponds (Public & Private) Acres of Wetlands Actual Actual Projected Projected 2018 2019 2020 2021 3.3 3.3 3.3 3.3 13 7, 862 180,905 140,000 140,000 53 50 240 75 63 64 65 65 221 224 230 230 563 570 570 570 Page 458 of 527 169 Budget Impact: When it rains, water flows downhill and sometimes it floods. Or your pond is green and not as clear and pristine as a lake. Surface water can be challenging to manage, especially with the many unfunded mandates of the Clean Water and Wetland Conservation Acts and the many overlapping jurisdictional authorities from three different watershed districts within the city, Minnesota Board of Water and Soils Resources, Army Corps of Engineers, Minnesota Department of Natural Resources, Minnesota Pollution Control Agency (MPCA), Scott County and the Minnesota Department of Transportation. The city obtains a permit through the MPCA's National Pollution Discharge and Elimination System to discharge water from the city into downstream water bodies (e.g., the Minnesota River). The permit requires the city to establish a comprehensive storm water management program that includes education and outreach, public participation and involvement, illicit discharge detection and elimination, construction site runoff control, post -construction management, and pollution prevention/good housekeeping. This permit was updated by the MPCA and will be issued in November of 2020. The city will have 150 days to make updates to official controls to meet any new requirements as a result of the new permit. In 2018, the City Council and EDA approved an interfund loan to provide financing for the fIF District #20, which is the redevelopment of the old city hall site. Rather than the developer seeking private financing for $2.3 million in eligible public improvement costs, the City/EDA agree to finance this amount internally at a 4% interest rate. The $2.432 million interfund loan was fully issued in 2020, and will be repaid over the life of the TIF district from TIF revenues. Organization Chart: City Administrator 11111111110 Public Works ," Utility Foreman Superintendent Public Works.. Director/Engineer Water Resources/ Environmental Engineer Capital Improvement If Tam: The City prepares a five year capital improvement program (CIP). A separate CIP document was approved by Council on September 15, 2020. The CI P book provides a summary of each project location, description and source and use of funds. The CIP book also provides a cashflow for the fund. Maintenance Operator Page 459 of 527 2021 Annual Budget Company: 07300- SURFACE WATER FUND Object Account 07300 - SURFACE WATER FUND REVENUES: 4110 - SPECIAL ASSESSMENT PRINCIPAL 4112 - SA PENALTIES & INTEREST 4113 - CERTIFIED UNPAID FEES- STORM SPECIAL ASSESSMENT 4480 - OTHER GRANTS/AIDS INTERGOVERNMENTAL 4620 - ENGINEER FEE - PRIVATE 4680 - MISC PUBLIC WORKS 4745 - STORM CHARGES 4746 - TRUNK CHARGE - STORM CHARGES FOR SERVICES 4833 - INTEREST 4834 - CHANGE IN FAIR MARKET VALUE 4845 - CONTRIBUTIONS 4850 - MISCELLANEOUS MISCELLANEOUS 4971 - CAPITAL CONTRIBUTIONS CAPITAL CONTRIBUTIONS REVENUES EXPENDITURES: 6002 - WAGES 6005 - OVERTIME -FT 6015 - WAGES - PART TIME/TEMP 6017 - OVERTIME -PART TIME/TEMP WAGES 6122 - PERA 6124 - FICA 6135 - HEALTH 6139 - POST EMPLOYMENT HEALTH PLAN 6140 - LIFE/LTD 6145 - DENTAL 6170 - WORKERS COMPENSATION 6180 - COMPENSATED ABSENCES 6185 - OPEB 6186 - PENSION EXPENSE BENEFITS Actual 2018 0.00 (7.39) (2,515.47) (2,522.86) 0.00 0.00 0.00 0.00 (1,207,445.20) (452,544.63) (1,659,989.83) (198,521.47) 4,635.79 0.00, (20,625.00) (214,510.68) (2,156,949.96) (2,156,949.96) Actual 2019 0.00 (6.56) (2,568.55) (2,575.11) (168,203.00) (168,203.00) (5,318.44) (44,000.00) (1,233 594.04) (799,312.79) (2,082,225.27) (268,518.10) (235,429.77) 0.00 (19,250.00) (523,197.87) (3,005,918.64) (3,005,918.64) Budget 2020 (2,500.00) 0.00 0.00 (2,500.00) (235,484.00) (235,484.00) 0.00 (22,000.00) (1,253,000.00) (100,000.00) (1,375,000.00) (229, 800.00) 0.00 0.00 0.00 (229,800.00) 0.00 0.00 170 Requested Budget 2021 (3,000.00) 0.00 0.00 (3,000.00) (100,000.00) (100,000.00) 0.00 (20,000.00) (1,324,600.00) (100,000.00) (1,444,600.00) (108,100.00) 0.00 0.00 0.00 (108,100.00) 0.00 0.00 (4,033,973.33) (5,782,119.89) (1,842,784.00) (1,655,700.00) 375,783.76 395,272.67 425,900.00 462,000.00 1,580.47 13,092.08 5,000.00 5,000.00 10,442.57 32,329.38 41,300.00 40,500.00 62.06 20.08 0.00 0.00 387,868.86 440,714.21 472,200.00 507,500.00 28,301.12 30,548.11 32,100.00 39,200.00 27,657.60 31,439.88 35,900.00 29,500.00 45,136.44 57,292.26 54,200.00 39,500.00 6,781.92 2,222.76 1,700.00 1,300.00 1,043.83 1,102.15 800.00 600.00 2,305.04 2,347.43 2,000.00 1,600.00 18,233.76 20,785.82 21,000.00 16,000.00 1,519.99 (17,539.11) 5,300.00 3,600.00 5,904.00 2,455.00 0.00 0.00 7,231.00 16,778.00 0.00 0.00 144,114.70 147,432.30 153, 000.00 131,300.00 WAGES & BENEFITS 6202 - OPERATING SUPPLIES 6210 - OFFICE SUPPLIES 6212 - UNIFORMS/CLOTHING 531,983.56 30,805.09 1,164.03 Page 460 of 5272 870.39 588,146.51 28,020.31 241.47 2,852.46 625,200.00 46,000.00 3,500.00 6,500.00 638,800.00 46,000.00 3,500.00 6,500.00 Object Account 2021 Annual Budget Company: 07300- SURFACE WATER FUND Actual Actual Budget Requested 2018 2019 2020 Budget 2021 6213 - FOOD 6215 - MATERIALS 6222 - MOTOR FUELS & LUBRICANTS 6240 - EQUIPMENT MAINT SUPPLIES 6310 - ATTORNEY 6312 - ENGINEERING/DESIGN CONSULTANT 6316 - EQUIPMENT MAINTENANCE 6318 - FILING FEES 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6334 - TELEPHONE 6336 - PRINTING/PUBLISHING 6339 - COMPUTER ACCESS 6351 - INSURANCE PREMIUM (IS FUND) 6362 - ELECTRIC 6364 - WATER 6367 - REFUSE 6410 - SOFTWARE - ANNUAL FEES 6415 - SOFTWARE -ANNUAL FEES (IS FUND) 6420 - EQUIPMENT RENT 6430 - BUILDING RENT (IS FUND) 6472 - CONFERENCE/SCHOOL/TRAINING 6475 - TRAVEL/SUBSISTENCE 6480 - DUES 6490 - SUBSCRIPTIONS/PUBLICATIONS SUPPLIES AND SERVICES 6502 - DEPRECIATION EXPENSE DEPRECIATION 6620 - PROPERTY TAX/SPECIAL ASSESS MISCELLANEOUS EXPENSE 6740 - EQUIPMENT 6760 - IMPROVEMENTS 6765 - IMPROVEMENTS/INFRASTRUCTURE CAPITAL OUTLAY 171 0.00 247.93 300.00 300.00 9,363.75 7,421.04 21,000.00 21,000.00 17,113.85 32,677.36 25,500.00 25,500.00 23,038.52 23,860.60 30,500.00 30,500.00 915.50 0.00 5,000.00 5,000.00 92,666.00 29,003.85 40,000.00 40,000.00 14,793.95 22,540.56 15,000.00 15,000.00 0.00 150.00 0.00 0.00 65,179.33 105,902.32 162,500.00 162,500.00 0.00 19.24 0.00 0.00 760.19 535.28 2,000.00 2,000.00 394.42 503.12 1,000.00 1,000.00 840.24 885.22 1,700.00 1,700.00 13,770.00 15,400.00 15,400.00 16,800.00 716.31 1,118.79 1,000.00 1,000.00 184.00 30.00 0.00 0.00 13,521.52 18,461.50 11,500.00 11,500.00 2,277.34 2,943.76 5,000.00 5,000.00 7,200.00 7,599.96 8,700.00 10,000.00 0,00 0.00 4,000.00 4,000.00 18,999.96 18,999.96 14,200.00 13,100.00 460.00 2,667.25 2,000.00 2,000.00 75.05 137.51 500.00 500.00 247.50 255.00 300.00 300.00 102.57 113.36 100.00 100.00 318,569.51 322,587.85 423,200.00 424,800.00 851,442.29 885,284.49 0.00 0.00 851,442.29 885,284.49 0.00 0.00 0.00 992.00 0.00 0.00 0.00 992.00 0.00 0.00 0.00 0.00 5,500.00 443,200.00 (3,137.88) 3,500.00 2,114,000.00 1,275,000.00 12,362.88 6,400.00 0.00 0.00 9,225.00 9,900.00 2,119,500.00 1,718,200.00 DEBT SERVICE 0.00 0.00 0.00 0.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN TRANSERS OUT GAIN/LOSS ON DISPOSAL OF ASSET OTHER FINANCING 1,711,220.36 1,806,910.85 3,167,900.00 2,781,800.00 (3,451.00) 125,000.00 (1,874.61) 119,674.39 0.00 125,000.00 (64,498.09) 60,501.91 0.00 0.00 1,431,000.00 2,036,000.00 0.00 0.00 1,431,000.00 2,036,000.00 Total 07300 - SURFACE WATER FUND Page 461(1,203,078.58) (3,914,707.13) 2,756,116.00 3,162,100.00 Fund: Refuse Fund SHAKOYEE 172 2021 Annual Budget Description of Services: The City provides refuse and recycling carts to Shakopee residents. The cart ownership is the responsibility of the hauler. The hauler must manage the inventory, delivery and maintain the refuse and recycling carts. Budget: Expenditures by Category Debt Service Depreciation Totals Dedicated Revenues Actual 2018 7,469 117,111 Actual 2019 6,402 117,111 Budget 2020 5,300 117,000 Budget 2021 4,300 117,000 $ 124,580 $ 123,513 $ 122,300 $ 121,300 $ 103,513 $ 134,884 $ 124,000 $ 134,500 Expenditures by Category and Dedicated Revenue $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $- Debt Service Depreciation Dedicated Revenues Key Measures: Number of Garbage Carts Owned Number of Garbage Carts Used Budget Impact: Actual 2018 26,705 22,553 Actual 2019 26,705 21,375 Projected 2020 26,705 23,000 Projected 2021 26,705 TBD The City will continue receiving cart fee revenue under the current contract with Republic Services Inc. This revenue helps to pay down of the interfund loan with the Sewer Fund. Page 462 of 527 173 2021 Annual Budget Company: 07400- REFUSE FUND Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 07400 - REFUSE FUND REVENUES: 4751 - REFUSE CHARGES CHARGES FOR SERVICES (104,637.74) (137,823.75) (125,000.00) (135,000.00) (104,637.74) (137,823.75) (125,000.00) (135,000.00) 4833 - INTEREST 1,254.52 1,661.46 1,000.00 500.00 4834 - CHANGE IN FAIR MARKET VALUE (129.57) 1,278.34 0.00 0.00 4850 - MISCELLANEOUS 0.00 0.00 0.00 0.00 MISCELLANEOUS 1,124.95 2,939.80 1,000.00 500.00 REVENUES (103,512.79) (134,883.95) (124,000.00) (134,500.00) EXPENDITURES: SUPPLIES AND SERVICES 6502 - DEPRECIATION EXPENSE DEPRECIATION 6890 - DEBT SERVICE - OTHER CHARGES DEBT SERVICE 0.00 0.00 0.00 0.00 117,110.57 117,110.57 117,000.00 117,000.00 117,110.57 117,110.57 117,000.00 117,000.00 7,469.24 6,402.20 5,300.00 4,300.00 7,469.24 6,402.20 5,300.00 4,300.00 EXPENDITURES OTHER FINANCING: 124,579.81 123,512.77 122,300.00 121,300.00 Total 07400 - REFUSE FUND 21,067.02 (11,371.18) (1,700.00) (13,200.00) Page 463 of 527 174 INTERNAL SERVICE FUNDS The Internal Service Funds are used to account for the financing of major mobile equipment, major buildings (Governmental and Park/Recreation), park assets, Information Technology items and insurance. Page 464 of 527 2021 Annual Budget INTERNAL SERVICE FUND SUMMARY 175 INTERGOVERNMENTAL MISCELLANEOUS TOTAL REVENUES GENERAL GOVERNMENT CAPITAL OUTLAY TOTAL EXPENDITURES PROCEEDS FROM SALE OF ASSETS TRANSFERS OUT TOTAL OTHER FINANCING EQUIPMENT I.S. FUND 0.00 1,247,774.00 1,247,774.00 0.00 (1,019,500.00) (1,019,500.00) 15,000.00 0.00 15,000.00 PARK ASSET INFO TECH I.S. FUND I.S. FUND 200,000.00 0.00 627,203.00 620,053.00 827,203.00 620,053.00 0.00 (906,000.00) (906,000.00) 0.00 (100,000.00) (100,000.00) (497,000.00) (30,000.00) (527,000.00) 0.00 0.00 0.00 BUILDING I.S. FUND 16,950,000.00 1,171,138.00 18,121,138.00 0.00 (18,138,500.00) (18,138,500.00) 0.00 (300,000.00) (300,000.00) SELF INSURANCE I.S. FUND 0.00 1,096,000.00 1,096,000.00 (1,076,000.00) 0.00 (1,076,000.00) 0.00 0.00 0.00 TOTAL 17,150,000.00 4,762,168.00 21,912,168.00 (1,573,000.00) (20,094,000.00) (21,667,000.00) 15,000.00 (400,000.00) (385,000.00) EXCESS (DEFICIENCY) OF REV. OVER EXP. 243,274.00 (178,797.00) 93,053.00 (317,362.00) 20,000.00 (139,832.00) Page 465 of 527 Fund: Equipment Internal Service Fund SHAKOPEE 176 2021 Annual Budget Establishment This fund finances the multi -year Equipment Plan. Financing to purchase equipment is provided by "rent" payments from the operating departments at rates established annually by the Finance Department as part of the budget process. Equipment for the Sewer and Storm Drainage enterprise funds is not included. The Equipment Fund shall "own" and acquire larger pieces of equipment including but not limited to cars, trucks, graders, loaders, tractors and larger mowers or items generally costing $20,000 or more. Description of Services: This fund finances the multi -year Equipment Plan. Financing to purchase equipment is provided by "rent" payments from the operating departments at rates established annually by the Finance Department as part of the budget process. Equipment for the Sewer and Storm Drainage enterprise funds is not included. The Equipment Fund shall "own" and acquire larger pieces of equipment including but not limited to cars, trucks, graders, loaders, tractors and larger mowers or items generally costing $20,000 or more. Key Measures: Cost of Vehicles Added/Replaced # Vehicles added/replaced Vehicles and Equipment in Service Budget Impact: Actual, 2018 455,259 12 Actual 2019 Projected Projected 2020 2021 47,037 981,000 1,019,500 7 23 12 66 370 375 375 With nearly 400 pieces of equipment and vehicles, it is important to have a well -planned vehicle replacement program. For the larger, more expensive vehicles (e.g., cars, trucks, police squads, fire engines, etc.), the city charges city departments rent for the replacement of the vehicles. Yes, the city charges the city. The home department/division for the vehicle contributes a rent amount to the Equipment Internal Service Fund to ensure adequate funds are in place for the purchase of the vehicle at time of replacement. Page 466 of 527 2021 Annual Budget Company: 07800- EQUIPMENT I.S. FUND Object Account 07800 - EQUIPMENT I.S. FUND REVENUES: 4833 - INTEREST 4834 - CHANGE IN FAIR MARKET VALUE 4840 - RENTS 4850 - MISCELLANEOUS 4853 - INSURANCE REIMBURSEMENT 4855 - SALE OF ASSETS MISCELLANEOUS Actual 2018 (56,871.13) 2,762.48 (889,299.96) 0.00 (946.75) (8,773.24) (953,128.60) Actual 2019 (83,977.76) (74,058.43) (988,599.96) 0.00 (46.24) 0.00 (1,146,682.39) Budget 2020 (37,000.00) 0.00 (1,089,800.00) 0.00 0.00 (15,000.00) (1,141,800.00) 177 Requested Budget 2021 (49,374.00) 0.00 (1,198,400.00) 0.00 0.00 (15,000.00) (1,262,774.00) CAPITAL CONTRIBUTIONS 0.00 0.00 0.00 0.00 REVENUES EXPENDITURES: 6502 - DEPRECIATION EXPENSE DEPRECIATION 6740 - EQUIPMENT CAPITAL OUTLAY (953,128.60) 860,406.74 860,406.74 55,744.25 55,744.25 (1,146,682.39) 895,255.52 895,255.52 71,287.69 71,287.69 (1,141,800.00) 0.00 0.00 827,000.00 827,000.00 (1,262,774.00) 0.00 0.00 1,019,500.00 1,019,500.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN GAIN/LOSS ON DISPOSAL OF ASSET OTHER FINANCING 50.99 0.00 1,835.34 1,835.34 966,543.21 0.00 (91,043.69) (91,043.69) 827,000.00 0.00 0.00 0.00 1,019,500.00 0.00 0.00 0.00 Total 07800 - EQUIPMENT I.S. FUND (35,142.27) (271,182.87) (314,800.00) (243,274.00) Page 467 of 527 178 2021 Annual Budget Fund: Park and Recreation Asset Internal Service Fund SHAKOPEE Establishment This fund finances the replacement of park assets. Financing to accomplish this is provided by "rental" payments from the park maintenance division at rates established annually by the Finance Department as part of the budget process. Description of Services: This fund finances the replacement of park assets. Financing to accomplish this is provided by "rental" payments from the park maintenance division at rates established annually by the Finance Department as part of the budget process. Key Measures: Actual Actual Projected Projected 2018 2019 ; 2020 2021 # Park Projects 4 3 4 5 Page 468 of 527 179 2021 Annual Budget Company: 07805- PARK ASSET I.S. FUND Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 07805 - PARK ASSET I.S. FUND REVENUES: 4410 - FEDERAL GRANTS INTERGOVERNMENTAL 0.00 0.00 (300,000.00) (200,000.00) 0.00 0.00 (300,000.00) (200,000.00) 4833 - INTEREST (40,875.63) (20,600.60) (10,000.00) (24,203.00) 4834 - CHANGE IN FAIR MARKET VALUE 6,805.00 (18,499.99) 0.00 0.00 4840 - RENTS (781,300.08) (449,600.04) (569,800.00) (593,000.00) 4845 - CONTRIBUTIONS (5,000.00) (5,000.00) (160,000.00) (10,000.00) 4850 - MISCELLANEOUS (24,980.00) (1,524.00) 0.00 0.00 MISCELLANEOUS (845,350.71) (495,224.63) (739,800.00) (627,203.00) 4971 - CAPITAL CONTRIBUTIONS CAPITAL CONTRIBUTIONS 0.00 (162455.00) 0.00 0.00 0.00 (162,455.00) 0.00 0.00 REVENUES EXPENDITURES: 6202 - OPERATING SUPPLIES 6215 - MATERIALS 6312 - ENGINEERING/DESIGN CONSULTANT 6327 - OTHER PROF SERVICES SUPPLIES AND SERVICES 6502 - DEPRECIATION EXPENSE DEPRECIATION 6730 - BUILDINGS 6740 - EQUIPMENT 6760 - IMPROVEMENTS 6765 - IMPROVEMENTS/INFRASTRUCTURE CAPITAL OUTLAY (845,350.71) , (657,679.63) (1,039,800.00) (827,203.00) 12,097.20 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,305.00 0.00 0.00 12,097.20 1,305.00 0.00 0.00 431,741.62 418,783.50 0.00 0.00 431,741.62 418,783.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 28,554.00 0.00 1,049,200.00 906,000.00 0.00 0.00 0.00 0.00 28,554.00 0.00 1,049,200.00 906,000.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN TRANSERS OUT GAIN/LOSS ON DISPOSAL OF ASSET OTHER FINANCING 472,392.82 420,088.50 1,049,200.00 906,000.00 0.00 0.00 0.00 2,084,504.30 71,490.86 0.00 71,490.86 2,084,504.30 0.00 50,000.00 0.00 50,000.00 0.00 100,000.00 0.00 100,000.00 Total 07805 - PARK ASSET I.S. FUND (301,467.03) 1,846,913.17 59,400.00 178,797.00 Page 469 of 527 180 2021 Annual Budget Fund: Information Technology Internal Service Fund SHAKOPEE Establishment This fund finances the replacement and acquisition of information technology including computers, printers, copiers and network items. Financing to accomplish this is provided by charges to benefitting divisions at rates established annually by the Finance Department as part of the budget process. Description of Services: This fund finances the replacement and acquisition of information technology including computers, printers, copiers and network items. Financing to accomplish this is provided by charges to benefitting divisions at rates established annually by the Finance Department as part of the budget process. Key Measures: Actual Actual Projected Projected 2018 2019 ; 2020 2021 Deployed Computers 192 210 230 235 Surveillance Cameras and Network Infrastructure 195 198 201 210 User License 195 200 216 220 Conference Rooms 16 18 18 18 Capital Improvement Program: °oo, The City prepares a five year capital improvement program (CIP). A separate CIP document was approved by Council on September 15, 2020. The CIP book provides a summary of each project location, description and source and use of funds. The CIP book also provides a cashflow for the fund. Page 470 of 527 181 2021 Annual Budget Company: 07806- INFO TECH I.S. FUND Object Actual Actual Budget Requested Account 2018 2019 2020 Budget 2021 07806 - INFO TECH I.S. FUND REVENUES: 4833 - INTEREST (9,477.18) (13,104.75) (6,000.00) (8,053.00) 4834 - CHANGE IN FAIR MARKET VALUE 481.82 (12,155.28) 0.00 0.00 4840 - RENTS (400,899.96) (420,900.00) (611,300.00) (612,000.00) MISCELLANEOUS (409,895.32) (446,160.03) (617,300.00) (620,053.00) REVENUES EXPENDITURES: 6202 - OPERATING SUPPLIES 6204 - FURNISHINGS (NOT CAPITALIZED) 6314 - COMPUTER SERVICES 6316 - EQUIPMENT MAINTENANCE 6327 - OTHER PROF SERVICES 6332 - POSTAGE 6336 - PRINTING/PUBLISHING 6339 - COMPUTER ACCESS 6410 - SOFTWARE - ANNUAL FEES SUPPLIES AND SERVICES 6502 - DEPRECIATION EXPENSE DEPRECIATION 6740 - EQUIPMENT CAPITAL OUTLAY (409,895.32) (446,160.03) (617,300.00) (620,053.00) 19,436.66 15,458.13 0.00 37,000.00 80,210.11 77,078.20 0.00 120,000.00 40,591.90 55,465.98 0.00 115,000.00 2,586.00 3,469.50 0.00 0.00 4,044.50 0.00 0.00 0.00 0.00 79,.48 0.00 0.00 84.90 0.00 0.00 0.00 943.90 1,018.80 0.00 0.00 132,154.12 176,856.66 551,000.00 225,000.00 280,052.09 329,426.75 551,000.00 497,000.00 17,685.42 24,557.69 0.00 0.00 17,685.42 24,557.69 0.00 0.00 0.00 0.00 0.00 30,000.00 0.00 0.00 0.00 30,000.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN GAIN/LOSS ON DISPOSAL OF ASSET OTHER FINANCING 297,737.51 353,984.44 551,000.00 527,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 07806 - INFO TECH I.S. FUND (112,157.81) (92,175.59) (66,300.00) (93,053.00) Page 471 of 527 182 2021 Annual Budget Fund: Governmental Building Asset Internal Service Fund SHAKOPEE Establishment This fund finances the future purchase, major reconstruction, and additions to City owned buildings including City Hall, Library, Public Works, Police, and Fire Stations. Financing to accomplish this is provided by "rental" payments from the operating departments at rates established annually by the Finance Department as part of the budget process. The Building Fund shall "own" and acquire these buildings. Description of Services: This fund finances the future purchase, major reconstruction, and additions to City owned buildings including City Hall, Library, Public Works, Police, and Fire Stations. Financing to accomplish this is provided by "rental" payments from the operating departments at rates established annually by the Finance Department as part of the budget process. The Building Fund shall "own" and acquire these buildings. Key Measures: # Projects Budget Impact: i Actual Actual Projected Projected 2018 2019 2020 2021 1 12 7 12 The Buildings Fund includes $16,950,000 for an Innovation Center, that will serve as a business incubator and support business training needs and post secondary education for the region's residents. This project is contingent upon successful Federal Funding. The City submitted a grant application for full funding of the project in the fall of 2020. Capital Improvement Program; The City prepares a five year capital improvement program (CIP). A separate CIP document was approved by Council on September 15, 2020. The CIP book provides a summaryof each project location, description and source and use of funds. The CIP book also provides a cashflow for the fund. Page 472 of 527 183 2021 Annual Budget Company: 07810- BUILDING I.S. FUND Object Account 07810 - BUILDING I.S. FUND REVENUES: 4410 - FEDERAL GRANTS INTERGOVERNMENTAL 4833 - INTEREST 4834 - CHANGE IN FAIR MARKET VALUE 4840 - RENTS 4845 - CONTRIBUTIONS MISCELLANEOUS Actual 2018 0.00 0.00 (47,244.36) 2,351.28 (579,399.96) 0.00 (624,293.04) Actual 2019 0.00 0.00 (104,027.95) (92,072.29) (1,037,000.04) 0.00 (1,233,100.28) Budget 2020 (4,800,000.00) (4,800,000.00) (35,000.00) 0.00 (1,084,200.00) (2,750,000.00) (3,869,200.00) Requested Budget 2021 (16,950,000.00) (16,950,000.00) (84,638.00) 0.00 (1,086,500.00) 0.00 (1,171,138.00) CAPITAL CONTRIBUTIONS 0.00 0.00 0.00 0.00 REVENUES EXPENDITURES: 6204 - FURNISHINGS (NOT CAPITALIZED) 6215 - MATERIALS 6312 - ENGINEERING/DESIGN CONSULTANT 6315 - BUILDING MAINT. 6327 - OTHER PROF SERVICES SUPPLIES AND SERVICES 6502 - DEPRECIATION EXPENSE DEPRECIATION 6730 - BUILDINGS 6740 - EQUIPMENT 6765 - IMPROVEMENTS/INFRASTRUCTURE CAPITAL OUTLAY 6890 - DEBT SERVICE - OTHER CHARGES DEBT SERVICE (624,293.04) ( 233,100.28) (8,669,200.00) (18,121,138.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 11,692.26 0.00 91.44 41,736.30 0.00 1,677.00 720.00 0.00 1,768.44 54,148.56 0.00 684,115.48 681,847.69 0.00 684,115.48 681,847.69 0.00 0.00 13,098.23 0.00 20,714.31 44,495.65 11,952,875.00 0.00 19,692.90 0.00 20,714.31 77,286.78 11,952,875.00 20,625.00 19,250.00 0.00 20,625.00 19,250.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 18,138,500.00 0.00 18,138,500.00 0.00 0.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN TRANSERS OUT GAIN/LOSS ON DISPOSAL OF ASSET OTHER FINANCING 727,223.23 0.00 470,000.00 45,535.70 515,535.70 832,533.03 (2,084,504.30) 350,000.00 (60,000.00) (1,794,504.30) 11,952,875.00 0.00 400,000.00 0.00 400,000.00 18,138,500.00 0.00 300,000.00 0.00 300,000.00 Total 07810 - BUILDING I.S. FUND 618,465.89 (2,195,071.55) 3,683,675.00 317,362.00 Page 473 of 527 Fund: Self Insurance Internal Service Fund SHAKOPEE 184 2021 Annual Budget Establishment The Self Insurance Fund was created in 2016 as a result of savings realized from increasing deductible premiums for the property/casualty policy. General liability moved to the self insurance fund at the 7/1/16 renewal. Workers Compensation moved to the self insurance fund at the 1/1/17 renewal. In addition, a 2016 transfer of $75,000 from the General Fund surplus created an inital balance suitable for covering annual deductible claims expenses. The goal of the fund is to establish an appropriate fund balance with the ultimate goal of moving towards a self insurance program, thus realizing the benefit of reduced premiums. Description of Services: This fund pays the costs related to the City's workers' compensation and property/casualty insurance policies through charges received from city departments and divisions. Coverage is maintained through the League of Minnesota Cities Insurance Trust (LMCIT). Key Measures: Workers Compensation: Deductible Amount Paid Experience Modification (less than 1.0 is good) General Liability: Deductible Amount Paid Liability Rating (less than 1.0 is good) Actual Actual Projected Projected 2018 2019 2020 2021 25,000 25,000 25,000 25,000 20,728 38,682 45,000 47,000 .81 .90 .83 .89 50,000. 50,000 50,000 50,000 12,789 29,801 70,000 50,000 874 .829 .831 .850 Page 474 of 527 185 2021 Annual Budget Company: 07820- SELF INSURANCE I.S. FUND Object Account 07820 - SELF INSURANCE I.S. FUND REVENUES: 4833 - INTEREST 4834 - CHANGE IN FAIR MARKET VALUE 4840 - RENTS 4843 - COMMISSIONS 4852 - INSURANCE DIVIDENDS/FEES 4853 - INSURANCE REIMBURSEMENT MISCELLANEOUS Actual 2018 Actual 2019 (15,724.46) (24,181.86) 5,788.04 (25,689.90) (858,641.76) (865,673.27) (6,738.84) (7,952.88) (26,150.00) (24,282.00) (6,704.40) (14,115.84) (908,171.42) (961,895.75) Budget 2020 (10,000.00) 0.00 (950,000.00) (8,000.00) (20,000.00) (5,000.00) (993,000.00) Requested Budget 2021 (10,000.00) 0.00 (1,053,000.00) (8,000.00) (20,000.00) (5,000.00) (1,096,000.00) REVENUES EXPENDITURES: 6352 - LIABILITY 6471 - WELLNESS PROGRAM SUPPLIES AND SERVICES 6610 - AWARDS & DAMAGES MISCELLANEOUS EXPENSE (908,171.42) 692,378.89 0.00 692,378.89 33,517.10' 33,517.10 (961,895.75) 747,232.42 5,000.00 752,232.42 68,482.64 68,482.64 (993,000.00) 872,000.00 0.00 872,000.00 80,000.00 80,000.00 (1,096,000.00) 955,000.00 1,000.00 956,000.00 120,000.00 120,000.00 EXPENDITURES OTHER FINANCING: TRANSFERS IN OTHER FINANCING Total 07820 - SELF INSURANCE LS. FUND 725,895.99 820,715.06 952,000.00 0.00 0.00 0.00 0.00 0.00 0.00 (182,275.43) (141,180.69) (41,000.00) 1,076,000.00 0.00 0.00 (20,000.00) Page 475 of 527 . Page 476 of 527 E LJ E LU • 4 Page 477 of 527 ustments Since September �L! CO 0 0 75 0 c E (11 Cn /1 �CC3 c 0 D 0 E E E Q L) 0 Page 478 of 527 0 V 0 4J 0 Q 0 0 11 (t3 (75 0 0 U 0 on of costs to 0 0 0 Page 479 of 527 ,--- O N O cL N N O N • CT O O O M 4 4 co; co; O M N O O N O O O O O O O O 01 C O O v> o 0 M O O - N N ,- 1 N 2016 Abatement N bl9 C�4 614 O O O O O O O0 O 00 - O V0 O Cr) M ,--I ,-i N 00 O V7 O O O cc in M M N O O N N Shakopee EDA Special Levy City and EDA Levies 4.4 *Park Development Levy removed ($200k) Page 480 of 527 2021 Annual Budget c4n 40 4 General Fund Summary N N a) a) 92 x - rt) 0 c 0 CU 01 6* C • N -c.v ± CD CD CD CD CD CD © a a a a 6 6 a © --. (-4 kr) r- a . H .•, vn- : 1Z = 0 rn 4 CV rn Cr 04 rn -.7 71- C7, CV o4 CC ., .. .•, :4 -- CD CD. CD. CD. CD © © a a a a 6 6 a c) © © © © © c) 7 N. -.7 0 06 7-, 6 CD C7^, CV 1-- = r..4 v-) --... .,, ''':. t--- CV 00 C,1 00 GO t 7. CV CD r- -. r 4 4 r--: a co C7^, rn 0 rn ........ --,00, ...0 ...0 rn 1 00 7.. 0 kin N. 00 00 v , ni. -.. E- 00 CD 0 r,,i 0 r- nl .t; ---, cs rn ---, 0 CV • 0 N: N: kr; 4 -.... 0 -..... --1 -..... a, 0 CD, 71- CD 71: rn 00, CD ,..... N. 0 CD CV" --, 06 00 ©C 00 0 0 0 71: r-- CV --. 2 2 c.) 4 2 H a4 :F Lu Lu 4w ci) 144 v) 4 0 < w w w cn 4 :4 a4 w w H a- ,z FINES AND FO 44 44 CD; f•1' 0) 105 C (3) 111 0_ Nj X C ° • — 0 CU 01 01 C N N -C 4/1- + a) (1J :76 c; a 4— N Orn a) cz) c *— co cu C N C) CD CD C3 © © c) c) ca 6. 6 • © © c5. © © © © © r- r r r r. cs nt kr) rn 00 GO GO -. rn` 4 0 0 CD CD C) CD CD. a ci a c) c) ca 6 6 a 0 CD 71- ---.1 00 CD CV 0 GO .... cz ,zr 0 kin kin r- cv 6 -. ).c• « kin rn tr., cV N rn CD rn v-) ...0 CV CV CDR .., .., .., ,......, ......, ,..... ,..... ,..... TOTAL REVENUES CV CD oo • rn rn CD CD O kr; rn 4 rn rr) t (-4 r).A 4 00 v•I r t00 CD, CV 0 CV CV N N rn VD 0 re) 1-1 cr, GC; 00 ac)c)c) a a a a c) c) ac)c)c) a a a a c) c) V') c,1 • c)-4 © © • c a a c) r-: • r- v-) vn N CS CD CD. CS CD CD. kri 6 6 Lr).) ci) 4 w 0 cA v) c4 0 r:4 44 r:4 w w z co (-)4 PROC el a rn 0 CD c0 If 00 ..., If v N kr) .., N • ce ••Tr C.4 TOTAL OTHER FINANCING DS - BUILDING INSP 2F 2F 0 E- Page 481 of 527 I111111111 ma mom 111111111 11111111% Page 482 of 527 T00000000 C 0 c 0 eq 0 4J 0 L) 0 0 0 0 1110:000 a) _a E C (75 Q) L.) I- D U ao mem 0 ao Page 483 of 527 c1.0 cct a) CN1 00 00 00 cc) CN1' kr) 00 00 c=, cr) 44 ;.• CN1 00 7-1 GA c.0 E C.) Public Utility/Railroad c), 00 00 Cr) 00 N ez4 (` 00 CT N cc)" N tr) 00 tr) CNI tr) a) no c New construction accounts for 22.2% of the • -V} Since 2018, estimated market value has increased by ove • Page 484 of 527 �a Ca"). Ur., 111 Page 485 of 527 hIhIIIJ4lq LI,, 8 hll 4!"Illll9 1,t„?,i ,����i''d116IIIVI N Residential % of tax capacity decreases by Page 486 of 527 Note: 1% levy increase/decrease amounts to $9 on the median value home Page 487 of 527 SL rrA m oe 110 rcr,. 0 0. 0 .0. 14 url tit c"0 04. r-1 .0 Page 488 of 527 m I I L() X (ct m '1 0 rn 010 0„1 °17:5 al 0 10011 Q 0 1100 Page 489 of 527 0 9 (((1( t1) Q) -1—i CC N N o oo CNN o co N 0) CNN City Rate (Per 1,000 Gallon Met Council Rate (Per 1,000 Gallons) Per Household CC 4-4 LL. C:LH co N cci Residential Rate Per Lot Commercial Rate Per Acre Per Month E IN (L3 0.) Q V) +-; (T3 ro 0 CIF) 0_ 00 -(1)- 0 Lfl [r. 1-1-1 G-T-1 Page 490 of 527 IFIll'Alrf1109 II0M00001011111111110100oolovoovvvvm co0 47;ri 11111111111011 111 ',111111111111111111111111,1111,11111 illilli111,111.10110110 0 V 111110111 0111111Vo i"'"t1)!1"i1111111111111111111011f111 Page 491 of 527 X 4J (ZS 0 Page 492 of 527 minary Capital Improvement PI Review proposed levy, initiatives and requests Council/Staff a) .c -0 0 = w -0 c _c tx: u ...,' 0 ,:c1:. -,.,• v) c w = v > o v-- > u o cv c a) x x 4-, 0 >.„ E4—, 4,,,, Z >s 1.,—. > elq) E0 w 5 >7 rNiiil x - as 0 ro a EN +, - 0 -0 — E w v, ,,.,(1) O N° E 0. 0. .>"" 2 2 7.'c a) a ti 45- >s ' 4- • 0 5.... a) (1) tn < < 0 = 0 w ........."..."..."..."........ Proposed tax notices sent to owners Work session to review budget document Council/Staff .> a) cc + -; 0-) z _0 -o >. > v) 0 z N 42 2 41) CI) " C (1) (1) E z a) > 2 a_ to 0_ -0 0 0 Csi u 0 V) Page 493 of 527 10.A. Shakopee City Council November 17, 2020 FROM: Nate Reinhardt, Finance Director TO: Mayor and Council Members Subj ect: City Bill List Policy/Action Requested: None Recommendation: Information Only Discussion: These reports reflect the expenditures as recorded for 2020 activity. The following transactions are notable for this reporting cycle: • Geislinger & Sons Inc submitted estimate voucher 5 for Unbridled Avenue Construction. This voucher covers work done ending September 30, 2020. $799,687.25 • Molnau Trucking LLC submitted estimated voucher 3 for 2020 Pavement Mill & Overlay project. This voucher covers work done ending July 31, 2020. $195,842.10 Included in the check list are various refunds, returns, and pass through. Budget Impact: Operating and capital expenditures within the 2020 budget. ATTACWVIENTS: o Council Check Summary o Council Check Register ▪ Bill List Transfers Page 494 of 527 11/12/202014:14:31 CITY OF SHAKOPEE O F CO J 0 Council Check Summary e actual amount due to data sequencing and/or data Payment amount may not r of Z 0 O E c m E U CO I- n (n N CO CO M M V N O O (O 7 N 7 6) r 6) (O h N M M O (O 6) M W O (O 6) I- V (O 6) 6) V fN N I"- 6) (6 (O (6 CO (O (O O (O co co N N N (p I'- CO (` CO O i N ~ co (M9 7 N (N\I N N CO N N GENERAL FUND ECONOMIC DEVELOPMENT AUTHORITY PARK DEVELOPMENT CAPITAL IMPROVEMENT FUND TIF DIST #18 CANTERBURY COMMON SEWER FUND SURFACE WATER FUND EQUIPMENT I.S. FUND PARK ASSET I.S. FUND INFO TECH I.S. FUND BUILDING I.S. FUND SELF INSURANCE I.S. FUND SW METRO DRUG TASK FORCE ESCROW FUND 0 0 0 - O 0 0 (O CO 0 0 (O O 6) N N N O O O O O N N V O O O M OD CO CO CO CO O O N V 'I' 'I' N.- N.-N- N (` N.- N.-CO CO 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Page 495 of 527 11/12/202014:14:23 CITY OF SHAKOPEE 0) a Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No O z C O z U O 0 a Supplier / Explanation C 0 0 U U 4 PAWS ANIMAL CONTROL 01 CO O O O N N CO CODE ENFORCEMENT OTHER PROF SERVICES SWMDTF - STATE GRANT EQUIPMENT RENT SEWER MANAGEMENT OPERATING SUPPLIES W U J 0 a EQUIPMENT MAINT SUPPLIES N N N O V CO V N N O CO CO CO 6) (n N M CO N. O 137807 OCTOBER 2020 ANIMAL CONTROL FOR PD/CITY 101225 APPLE FORD OF SHAKOPEE INC 148766 11/5/2020 137850 OCTOBER 2020 O 0 U 0 7 O 101940 ARROW HARDWARE & PAINT SHAKOPEE 148767 11/5/2020 CO CO O CO CO CO CO CO CO CO M 129657 BARR ENGINEERING CO 148768 11/5/2020 W a UNIFORMS/CLOTHING (0 N l0 O co I- N I, - CO CO CO CO 1•- CS) N CO CO CO CO CO O CO 137819 23701091.00-6 131752 BARRY RUSSELL 148769 11/5/2020 W LT_ O O N CO CD 0- 0) 2020 FIRE UNIFORM REIMB. O CO UNIFORM REIMB BITUMINOUS ROADWAYS INC N O cv O O 137854 2020 TRAIL PARTIAL PAY ESTIMATE 3 c0 co 6 O 6) CO co c0 O O 148770 11/5/2020 REHAB #3 BRANDON, MARK 148771 11/5/2020 COMMUNITY CENTER z 0 0) 0) w J COMMUNICATIONS OTHER PROF SERVICES O (- a) I— N O 0- M I— V O co V 0 O N CO CO O CO O O CO 137794 282883 REFUND PRIVATE SWIM LESSONS O O O O O O 101857 BROCK,STEVE 148772 11/5/2020 137813 11/2020 SHOW OFF SHAKOPEE GRAND PRIZE O O O O 131098 CANTERBURY PROPERTIES LLC 148773 11/5/2020 137855 PARCEL #3A TEMP EASEMENT SOULES SETTLEMENT 0- N O co 0) }7 ac0'o 0 U 0 z () W J z 0 J cc 0 U O oa O C) 148774 11/5/2020 11/12/202014:14:23 CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No O Z C O Z U O 0 0 0 Supplier / Explanation Continued... CARLSON LEASING COMPANY O 0 N r— OD SWMDTF - STATE GRANT EQUIPMENT RENT EQUIPMENT I.S. FUND EQUIPMENT EQUIPMENT I.S. FUND EQUIPMENT EQUIPMENT I.S. FUND EQUIPMENT EQUIPMENT I.S. FUND EQUIPMENT M M C') -) O O O O O O O O O O O O ADMINISTRATION TELEPHONE ICE ARENA TELEPHONE } 0 TELEPHONE TELEPHONE PARK SERVICES TELEPHONE W 0 TELEPHONE COMMUNITY CENTER TELEPHONE F W Y iy ai < LL TELEPHONE TELEPHONE TELEPHONE ADMINISTRATION TELEPHONE TELEPHONE TELEPHONE SANDVENTURE POOL TELEPHONE PARK SERVICES TELEPHONE O O O O V V V V V V V V V V V ▪ V V N V V V V M C) CO M CO M M M M M CO M M M CO I- 1, n N- CO CO CO CO CO M CO CO CO CO M M M CO CO CO O O CO CO CO CO O O CO CO CO CO CO CO O O O O O M N 1<) V N O N O O O O N I- N 00 I. N r— O 00 00 co co O M O M O V O V M M O CO CO 1. I` I` I` O O O O O O O O O O O O O O O 137851 NOVEMBER 2020 CDW GOVERNMENT INC N Go O 148775 11/5/2020 r` N- N- N- m CO CO CO O 0) L0 0) M CO CO CO • M O O ✓ v v v M M M M ✓ ▪ V V V CO CO CO CO N. C0 CO CO M M CO CO SK1360 2020 SQUAD COMPUTER SK1361 2020 SQUAD COMPUTER SK1362 2020 SQUAD COMPUTER SK1363 2020 SQUAD COMPUTER N_ N_ N_ N_ N N N O O O CO CO CO CO CO 00M 00CO- CENTURYLINK 148776 11/5/2020 137840 952 719-7600 952-496-1424 Admin CH Elevator CO 137840 952 Z19-7600 952-445-8546 Ice Arena 137840 952 719-7600 952-233-3855 Fire #1 O 0 N H U 0 137840 952 Z19-7600 952-233-3851 Library O M co 137840 952 719-7600 952-233-3849 Schleper Stadium O 0 N H U 0 137840 952 719-7600 952-233-3838 Fire Station #2 N M M N M CO I- 137840 952 719-7600 952-233-3827 Comm Ctr 137840 952 719-7600 952-233-3806 Streets 137840 952 719-7600 952-233-3806 Parks O 0 N H U 0 137840 952 719-7600 952-233-3806 Shop O O O O N co O O O 137840 952 719-7600 952-233-3801 Admin Fax N N. 0 N 0 U 0 137840 952 719-7600 612-E40-1102 911 Line O O csi O 0 N H U 0 137840 952 719-7600 952-496-7682 Police O 0 N H U 0 137840 952 719-7600 952-233-3848 Sandventure Page 497 of 827840 952 719-7600 952 233-3841 Youth Bldg co cO 11/12/202014:14:23 CITY OF SHAKOPEE M Council Check Register by GL Council Check Register and Summary Business Unit Account Description w a) a a) 0 U Account No O z C O z U O 0 0 d Supplier / Explanation C O E 0 4t U U Continued... 118908 CENTURYLINK O O co n co OD H U 0 w U 0 a TELEPHONE ADMINISTRATION TELEPHONE w U TELEPHONE W U z z 0 TELEPHONE CD z z z a TELEPHONE INFORMATION TECHNOLOGY TELEPHONE FACILITIES TELEPHONE INSPECTION TELEPHONE ENGINEERING TELEPHONE F W Y U Y co a LL a TELEPHONE TELEPHONE TELEPHONE TELEPHONE RECREATION PROGRAMS TELEPHONE SANDVENTURE POOL TELEPHONE ICE ARENA TELEPHONE COMMUNITY CENTER TELEPHONE PARK SERVICES TELEPHONE COMMUNITY CENTER TELEPHONE c c c c c c c c c c c c c c c c c c c M M CO CO CO CO M M M M CO CO M M M M CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO (0 CO CO CO CO CO (0 (0 CO CO CO CO CO O N) N M c N. c 0) M l0 N. N O 0)N N V N I- M CO c V O V O O O O O O O O O O O O O O O O O O O O O O 0 O O 0 137840 952 Z19-7600 952-233-9300 T&L O 7 O 137840 952 Z19-7600 952-233-9300 T&L 137840 952 Z19-7600 952-233-9300 T&L 137840 952 Z19-7600 952-233-9300 T&L 137840 952 Z19-7600 952-233-9300 T&L 137840 952 719-7600 952-233-9300 T&L 137840 952 Z19-7600 952-233-9300 T&L O O N H U 0 137840 952 Z19-7600 952-233-9300 T&L M N N r W N N c 137840 952 Z19-7600 952-233-9300 T&L 137840 952 719-7600 952-233-9300 T&L N W 137840 952 719-7600 952-233-9300 T&L 137840 952 719-7600 952-233-9300 T&L 137840 952 719-7600 952-233-9300 T&L W O O N H U 0 137840 952 719-7600 952-233-9300 T&L N r O O N H U 0 137840 952 719-7600 952-233-9300 T&L 137840 952 719-7600 952-233-9300 T&L 137840 952 719-7600 952-233-9300 T&L 137840 952 719-7600 952-233-9300 T&L 137840 952 719-7600 952-233-9300 T&L N N WCO 7 N N Page 498 of 527 11/12/202014:14:23 CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No O z 0 O z U O 0 LL Supplier / Explanation 0 0 E 0 4t 0 U U Continued... CENTURYLINK CO 01 CO O O co n co OD RECREATION TELEPHONE ✓ a w < 0 K L m LL LL j 0 TELEPHONE TELEPHONE TELEPHONE TELEPHONE ADMINISTRATION TELEPHONE TELEPHONE w U z z LL TELEPHONE PLANNING TELEPHONE INFORMATION TECHNOLOGY TELEPHONE FACILITIES TELEPHONE INSPECTION TELEPHONE ENGINEERING TELEPHONE 1- w Y U Y a i < 0- < TELEPHONE TELEPHONE TELEPHONE TELEPHONE RECREATION PROGRAMS TELEPHONE SANDVENTURE POOL TELEPHONE ICE ARENA TELEPHONE V V V V V () V V V V V V V V V V V V V V CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO O O CO CO CO O O CO CO CO CO O O CO CO CO CO CO CO N CO 0) N M N- N - N CO N M l0 N CO CO N N - V - N N. N- N- O CO CO CO CO V V O V CO O O CO O O O O O O O O O O O O O O O O O O 0 O 137840 952 Z19-7600 952-233-9300 T&L 137840 952 719-7600 952-233-9300 T&L 137840 952 Z19-7600 952-233-9300 T&L 137840 952 Z19-7600 952-233-9300 T&L 137840 952 719-7600 F 137840 952 719-7600 F 137840 952 719-7600 F O O N H U 0 137840 952 719-7600 F O O N H U 0 137840 952 719-7600 F 137840 952 719-7600 F 137840 952 719-7600 F 137840 952 719-7600 F 137840 952 719-7600 F 137840 952 719-7600 F O O N H U 0 137840 952 719-7600 F 137840 952 719-7600 F 137840 952 719-7600 F 137840 952 719-7600 F 137840 952 719-7600 F 137840 952 719-7600 F 10/1/2020 PR CO CO N O co M CO O — co O 10/1/2020 PR 10/1/2020 PR 10/1/2020 PR O O 10/1/2020 PR O O 10/1/2020 PR 10/1/2020 PR CO N 10/1/2020 PR 10/1/2020 PR 10/1/2020 PR W N 10/1/2020 PR 10/1/2020 PR C) N N 10/1/2020 PR CO N 10/1/2020 PR 7 V 10/1/2020 PR co O 10/1/2020 PR co O Page 499 of 527 11/12/202014:14:23 CITY OF SHAKOPEE O 0) 0 J 0 Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No O Z C O Z U 0 0 d Supplier / Explanation C 0 E U 0 Continued... CENTURYLINK CO CI, CO O O N co r— co OD N 0 0 COMMUNITY CENTER TELEPHONE PARK SERVICES TELEPHONE COMMUNITY CENTER TELEPHONE RECREATION TELEPHONE IY Q cC cC m 0 LT_ TELEPHONE TELEPHONE TELEPHONE EDA MANAGEMENT TELEPHONE EDA MANAGEMENT TELEPHONE CO M M M M M M M M CO CO CO CO CO 0 CO CO (O V N I— N N O O) O) O O O O O O O N N 137840 952 Z19-7600 10/1/2020 PRI T1 137840 952 719-7600 10/1/2020 PRI T1 O 0 N 0 0 137840 952 Z19-7600 10/1/2020 PRI T1 O 0 N 0 0 137840 952 Z19-7600 10/1/2020 PRI T1 O O M O N N N N N N 137840 952 Z19-7600 10/1/2020 PRI T1 O N 137840 952 719-7600 10/1/2020 PRI T1 0) 137840 952 719-7600 10/1/2020 PRI T1 co O 137840 952 719-7600 952-233-9300 T&L O 0 N 0 0 137840 952 719-7600 10/1/2020 PRI T1 COMCAST BUSINESS (0 O O 0 148777 11/5/2020 INFO TECH I.S. FUND COMPUTER ACCESS 877210630041384 O r M MONTLY HIGH SPEED LINE O O 10 0 OCT 2020 100835 CUB FOODS SHAKOPEE 148778 11/5/2020 PERSONNEL -PAYROLL WELLNESS PROGRAM SEWER MANAGEMENT OTHER PROF SERVICES COMMUNITY CENTER OPERATING SUPPLIES COMMUNITY CENTER OPERATING SUPPLIES COMMUNITY CENTER OPERATING SUPPLIES O O O M CO M O O O I— N O O O COco CO CO CD M V V V N N. <0 I's r— co CO O O I— O O O 137820 OCTOBER 2020 CUMMINS SALES & SERVICE N O 0 O 148779 11/5/2020 137817 E4-95944 L-16 GENERATOR co O co cri DALCO INC CO CO 0 O 148780 11/5/2020 3690844 2ND N O CO CO CO DISINFECTANT SPRAY SHIPMENT CO CO CO CO 3690844 CREDIT 0) CO N N CO O M CO DISINFECTANT SPRAY DISINFECTANT SPRAY O 7 7 O co co O d O O 0 2 w 2 Page 500 of 527 11/12/202014:14:23 CITY OF SHAKOPEE O O 0) oC 0 J 0 (n (n (D Council Check Register by GL Council Check Register and Summary Business Unit Account Description -o 4) Q o Account No O Z 0 O Z U 0 0 d Supplier / Explanation 0 E t 0 U V1 0 Continued... 104288 DALCO INC O O N N O m co co 100897 EMERGENCY AUTO TECHNOLOGIES INC EQUIPMENT I.S. FUND EQUIPMENT W c 0 OPERATING SUPPLIES SEWER MANAGEMENT OPERATING SUPPLIES PAYROLL CLEARING VISION PAYABLE Y Y Y Y OC CC CC d d d d BUILDING MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES 1- w W co co EQUIPMENT MAINT SUPPLIES ESCROW FUND C.O. CHARGE PAYABLE ESCROW FUND EROSION CONTROL PAYABLE W 0 J 0 a UNIFORMS/CLOTHING O N N 00 O O O O O O N V O O O 0) V V V V r r r N N N N N N N CO CO N CO CO N CO CO CO (fl (O N N CO O N O O O N N N N N N V V N CO r O) (D (D CO CO V O O 0) r O r O O O O O O co co O 137865 JOR19095A SK1358 VIN 6295 (o r O 4 O CD 148781 11/5/2020 N r CD CV EMERGENCY MEDICAL PRODUCTS INC N 0 0 148782 11/5/2020 137812 2208444 MEDICAL SUPPLIES 0 O CO (f) 0 co (c) ESS BROTHERS & SONS INC N co 0) 0 148783 11/5/2020 137781 AA10289 MANHOLE PROTECTION O O N O W N 125669 EYEMED 148784 11/5/2020 137830 164544863 6) (n f r (o v (0 O 6) O L (o (O (O 158-041238 CREDIT MEMO O O co (f) CO CO 6) (D CO CO N- CO CO CO O N- N- N- N. CO CO CO CO FACTORY MOTOR PARTS INC e) N O O o Y v v o • G Y Y 0) 0) N 7 M 09 W O r N (0 O (p 6) 148785 11/5/2020 11.00- SK1140 CREDIT MEMO FASTENAL 0▪ ) C) 0 148786 11/5/2020 137864 MNSKA177922 0) O N N CO FRERICHS CONSTRUCTION CO O 0 0 148787 11/5/2020 CO CO r r 6) 6) O O 2 2 0 0 N. N. r N. r r r r M CO SHO97351 1655 WILLOW CIRCLE SHO97351 1655 WILLOW CIRCLE O O O O O O O O O O O O GALLS INC CO O 0 148788 11/5/2020 137806 016840608 AJ93 NAME TAG/SERVING SINCE Page 501 of 527 11/12/202014:14:23 CITY OF SHAKOPEE O 0 J U CO Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No O Z U 0 0 LL Supplier / Explanation 0 O E 0 U U Continued... GEISLINGER & SONS INC O 0 N 01 m co OD EQUIPMENT I.S. FUND EQUIPMENT EQUIPMENT I.S. FUND EQUIPMENT EQUIPMENT I.S. FUND EQUIPMENT EQUIPMENT I.S. FUND EQUIPMENT M M )) C, O O O O O O O O O O O O ICE ARENA OPERATING SUPPLIES ICE ARENA OPERATING SUPPLIES COMMUNITY CENTER OPERATING SUPPLIES co O O O O N N N N r r r r N N NO O CO O co O O O O O M M V OJ O O O O N- N- N- (00 co co co co co O O 137776 UNBRIDLED AV PARTIAL PAY ESTIMATE 5 CONSTR #5 GRAFIX SHOPPE INC 148790 11/5/2020 CO CO CO CO N N N N O O O O M M CO CO CO CO CO CO CO CO CO CO CO CO CO O r r r r M M CO CO SK1363 VIN 8320 SK1362 VIN8319 SK1361 VIN 8318 SK1360 VIN 8317 O O O O O O O O O O O O 0) 0) 0) O CO CO of CO 106674 HIRSHFIELD'S PAINT MFG INC DISINFECTANT SPRAY O O O O O 0 O l0 V V V CO CO O co l0 M 148791 11/5/2020 6) 6) 6) IDENTISYS N W O 148792 11/5/2020 INFO TECH I.S. FUND SOFTWARE -ANNUAL FEES W 0 OPERATING SUPPLIES UNALLOCATED ELECTIONS ELECTIONS COMMUNITY CENTER ELECTIONS ELECTIONS W U J 0 a w w w w w w w aaaaaaa a a a a a a a 7777777 w w w w w w w 0 0 0 0 0 0 0 LL LL LL LL LL LL LL LL LL LL LL LL LL LL 0 0 0 0 0 0 0 RECREATION PROGRAMS YOUTH ACTIVITIES COMMUNICATIONS OTHER PROF SERVICES O N O O O O O O O O I-- O CON 7 N N N N N N N NCO CO O CO O CO CO CO CO CO CO Cr CO CO r _ N N V N N 6) O O N CO CO N CO CO N N CO CO 6) O CO co h O O O O O O O O O O 137824 502161 BADGE PRINTER MAINTENANCE O O 120729 INNOVATIVE OFFICE SOLUTIONS, LLC O N N M V O N O N O) N r co co c0 co 7 () O MLO of CO CO CO CO CO CO CO 07 z z z Z Z z z z CO ▪ CO CO0) O N N M N- co co co co CO CO CO CO CO CO CO CO OFFICE SUPPLIES- POLICE DEPT. 0 r 7 CO CO W 00 CO co co N N 1)) O 1)) M CO 0) N O N V N 148793 11/5/2020 O r O JOHNSON, KATIE 148794 11/5/2020 137849 283685 REFUND ARROWHEADS ARCHERY KELTGEN, SONJA 148795 11/5/2020 137814 11/2020 SHOW OFF SHAKOPEE WINNER O O O O O O Page 502 of 527 11/12/202014:14:23 CITY OF SHAKOPEE CO Council Check Register by GL Council Check Register and Summary Business Unit Account Description O N Q co Account No O Z C O Z U 0 0 0 Supplier / Explanation C 0 0 4t U 0 Continued... KIBBLE EQUIPMENT LLC CO N O O N O rn co OD SURFACE WATER MANAGEMENT EQUIPMENT MAINT SUPPLIES COMMUNITY CENTER MEMBERSHIPS SURFACE WATER MANAGEMENT EQUIPMENT MAINT SUPPLIES O N co N r- N CO 7 co V I0 f- co I— I. O I— 137870 2608936 SK1145 6430JD KLIMOV, NIKOLAY N ral 148797 11/5/2020 137778 282844 REFUND ADULT+1 ANNUAL MEMBER 0 0) N LANO EQUIPMENT INC 148798 11/5/2020 137872 01-791032 LAURA PENNING PHOTOGRAPHY 148799 11/5/2020 0 0 OTHER PROF SERVICES 137838 2020 PD PHOTOS DEPARTMENT HEADSHOTS O O O O N O O O O N LAW ENFORCEMENT LABOR SERVICES 148800 11/5/2020 PAYROLL CLEARING UNION DUES PAYABLE NOVEMBER 2020 0 a PAYROLL CLEARING UNION DUES PAYABLE NOVEMBER 2020 SERGEANTS O O O 0) N 111229 LYN-MAR PRINTING 148801 11/5/2020 UNALLOCATED OFFICE SUPPLIES W 0 UNIFORMS/CLOTHING SEWER MANAGEMENT CURRENT USE CHARGES COMMUNITY CENTER BUILDING MAINT. ESCROW FUND EVIDENCE ROOM DEPOSIT O N co In N N N O M M co co co CO N _ V O N V a) coIr co O O co 1— O CO 137847 42457 MAHONEY, TIMOTHY N COCO N 148802 11/5/2020 2020 FIRE UNIFORM REIMB. UNIFORM REIMB 100127 METRO COUNCIL ENVIRO SERVICES 148803 11/5/2020 0 O Cr) O 0 M 127702 METRO ELEVATOR INC 148804 11/5/2020 137803 71592 ELEVATOR SERVICE CONTRACT 100329 MN DEPT OF COMMERCE 148805 11/5/2020 137783 20007583 UNCLAIMED PROPERTY 20007583 O O Page 503 of 527 O O 11/12/202014:14:23 CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description N co a 0 Account No O Z 0 Z U O 0 d Supplier / Explanation C 0 E U U Continued... 100329 MN DEPT OF COMMERCE O 0 N o o co 101183 MN TEAMSTERS #320 148806 11/5/2020 PAYROLL CLEARING UNION DUES PAYABLE 137832 NOVEMBER 2020 MOLNAU TRUCKING LLC 148807 11/5/2020 COMMUNICATIONS OTHER PROF SERVICES SEWER MANAGEMENT EQUIPMENT MAINT SUPPLIES COMMUNITY CENTER CLEANING SERVICES W W W W W II cC ° LT_ co (n d u) d EQUIPMENT MAINTENANCE it) ti o co co (O N V N I� CO N M M O CO CO CO CO ✓ lf) _ V CON 1— N CO I. O CO OO I. O O 137775 2020 PVMT MILL PARTIAL PAY ESTIMATE 3 OVRLAY #3 126325 MONNENS, RANDY 148808 11/5/2020 0 0 N 0 CO M SHOW OFF SHAKOPEE WINNER 0 O O 0) 0 O O 0) MSC INDUSTRIAL SUPPLY CO 148809 11/5/2020 137858 21759663 0 c0 MULTI -SERVICES, INC 0 N N 148810 11/5/2020 137804 121130 CLEANING CONTRACT 0 O O O 0 L 0 O O 0 L 106627 MUNICIPAL EMERGENCY SERVICES 148811 11/5/2020 137798 IN1510336 0 O O O 0 O O O 0 W 2 0 148812 11/5/2020 ELECTRIC 0 CO N O 776882000 OCT co STONE MDW ST LIGHTS 0 O N EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES N ▪ N N ▪ N CO CO CD N N N O O O V OM O 5004-233039 5004-232874 5004-232874 5004-233634 o CO CO CO CO CO CO OD CO CO N. M M CO CO NAPA GENUINE PARTS CO M _ 0) ▪ J N o a ▪ � Y S Cr) CO 6Mi 0) 7 l) N O 6) N- CO 148813 11/5/2020 PAYROLL CLEARING LIFE PAYABLE 101303 NCPERS GROUP LIFE INS c O O a ▪ O CO 148814 11/5/2020 11/12/202014:14:23 CITY OF SHAKOPEE O Cn 0 J N 0 Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No O Z C O Z U 0 0 d Supplier / Explanation C 0 E 0 U L 0 Continued... 101303 NCPERS GROUP LIFE INS 148814 11/5/2020 NORTHLAND BUSINESS SYSTEMS INC C LO CA n 148815 11/5/2020 EQUIPMENT I.S. FUND EQUIPMENT EQUIPMENT I.S. FUND EQUIPMENT EQUIPMENT I.S. FUND EQUIPMENT EQUIPMENT I.S. FUND EQUIPMENT M M 0) (7) O co O O O O O O O O O O O O 0 0 V V V n N. n N- O O O O co coo coN CO co CO n n N- n O 0 0 0 o o w 0 7 7 7 7 O O O O 0 0 0 0 Z Z Z Z CD CD ▪ 0) 0) n n n n n n n n CO M CO CO SK1360NIN 8317 SK1361NIN 8318 SK1362/VIN 1819 SK1363/VIN 1820 CO • CO ▪ co co l!) N LD CO CO CO CO CO NORTHLAND PETROLEUM SERV INC 148816 11/5/2020 MAINT - FUEL SYSTEM EQUIPMENT MAINTENANCE RECREATION PROGRAMS YOUTH ACTIVITIES COMMUNITY CENTER MEMBERSHIPS ICE ARENA OPERATING SUPPLIES CO O N N CO CO 0 M n N. N CO 7 7 co CO 0) V M In n n n V (0 CD CO O 0 O 0 137862 23403-1 PUMP SETTING ADJUSTMENT OPITZ, MOLLY 148817 11/5/2020 137793 282924 REFUND PICKLEBALL LESSONS O O In O O In PHAM, PHUONG CO n M 148818 11/5/2020 137779 282841 REFUND FAMILY MEMBERSHIP O O O N 125720 PRAHA DIST WATER TO YOU 148819 11/5/2020 137805 057285 O O O O PRAIRIE MEADOW LLC 148820 11/5/2020 ESCROW FUND DEPOSITS PAYABLE ESCROW FUND DEPOSITS PAYABLE Cn LT) CO CO N N O O V V o O o co 137822 GRDING RLS ESCROW RELEASE PRIARE MDW PK 137829 ESCROW ESCROW REDUCTION REDUCTION PR N 0 2 126910 R&R SPECIALTIES OF WISCONSIN INC ICE ARENA EQUIPMENT MAINTENANCE PARK SERVICES DAMAGE DEPOSIT CO co co co V C) CO n n CO co O co 137801 0071462-IN O O O O O CO O lO 148821 11/5/2020 O O REYES, VERONICA 148822 11/5/2020 137848 283116 REFUND YOUTH BUILDING Page 505 of 527 11/12/202014:14:23 CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description N a a N co Account No O Z 0 0 d Supplier / Explanation C 0 E U U Continued... 131759 REYES, VERONICA O O N N N CO CO RITTER & RITTER SEWER SERVICES INC 148823 11/5/2020 137782 173026 SEWER TELEVISING O O O O O O O O O 103702 SHAKOPEE CROSSINGS LIMITED PARTNERSHIP 148824 11/5/2020 ESCROW FUND DEPOSITS PAYABLE 137821 GRADING RELEASE ESCROW RELEASE 101328 SHAKOPEE PUBLIC UTILITY COMM >- >- w w CC CC CC CK w w w w w w w w w w w w w w U Q Q Q Q Y Y w w w w w w w w U U U U Y Y w Y Y Y Y Y Y H 0 m m m m Q Q H H H H H H H H 0 0 0 0 Q Q H Q Q Q Q Q Q (n d J J J J d d co u) co (n (n (n (n (n a a a a a a co a a a a a a ELECTRIC ELECTRIC LU w CO o ELECTRIC U U U U U U U U U CC CC CC CC CC CC CC CC CC wwwwwwwww1-1-1 0H I 0 Q J J J J J J J J J Q w H 7j w w w w w w w w w j CO CO ELECTRIC U U 0 OC CC w w w ELECTRIC SANDVENTURE POOL Ce CC N N N V O O N V N N N N N N N N N V O O N V N V N N V N V NI - CD CO CO O O O O O O O O O O O (0 CO O O O O O O O O O O O O O CO M M M M M M M M M M M M M M C) M co co co co M M M M M M M C) M M O O CO CO CO CO CO CO O O CO CO CO O CO CO O O O O O O CO CO CO CO CO CO CO CO N N N N N N O O O O N N N N N N N N N N N N N N N N N N N I— V M O O CD NY NYV V V V V V M M M M CD CD NY CO CO CO CD CO CD CDO O O O O O O O co co O O O O O O O O O O O co co O O O O O O NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 CO O O CO CO CO CO O CO CO CO CO CO CO O CO CO CO CO CO O CO CO CO CO CO CO O CO O) O) 6) O) O) O) 0) 0) 6) 0) 0) O) O) O) O) 6) 6) O) O) 0) 0) 6) 0) 0) O) O) O) O) O) I- N- N- N- N. N. N. N N. r r N- N- N- N- N- N- N. N. N. N r r r N- N- N- N- N- CO CO CO CO CO M CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO N N 0 N N N r N N If) CO CO O) O N N M If) CO I� n CO CO O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O Oco co 00 CO O CO CO CO r r V V co co c!) c!) O O O O O O O O O O O O O O O O O O O O O O N M M O CO CO CO O CO CO CO CO CO O CO CO O CO CO CO CO CO CO O O O O I. CO N N O 7 M M 7 CO O ICJ CO I. 7 u7 N N- CO co I- co co O co I. O 7 O N O O O .9 O 7 O In O (9 O. ..O O W 7 O) Ol CO 7 N O co O O) O) N O O O) l() N- V M N I. CC) O I� O) l() O f-. O V O O V N. V O O Lc) O) O O N V O V V N N V V V CO V r M CO N O O N r O N N M 148825 11/5/2020 11 /12/202014:14:23 CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No O Z C 0 it Supplier / Explanation F W F F F F F F F F F F F F F W W W W W W W W W W W W W W Y Y Y Y Y Y Y Y Y W O Y W Y Y Y Y Y W Y Y Y Y Y W W W Y W W W W W W W Y W CC CC CY CY CY Li CC CC CCJ CC CCCC CC CY CY CY iYCr CC CC CC CC CCCCCr CC K CC W' CCCCCCCCCC W CC a a a a a a a a a co a a co a a s Qa Qa co ▪ Qa a a a a co co co a co co co co co co co aIII- W CO Continued... W c W 0 0 0 0 0 C) C) C) 0 0 0 0 0 C) C) C) 0 0 0 0 0 C) E ct cc cc cc cc cc cc cc ct cc cc cc cc cc cc ct cc cc cc cc cc F cc s F cc F cc cc F F F F F cc cc F F F F cc cc F Et F F F cc cc cc F F F F F cc CC F CC U W W cc0 W O W W O O O O O W W 0 0 O O W W Ow O O O W W W U U 0 0 0 w W Ow W H 50 W H W H H W W W W W H H W W W W H H W H W W W H H H W W W W W H H W H W a) a) w w w w w w w 3 3 w w w w w w w w 3 3 w w w w w w N V G9 CO N V N V V N N N N N V V N N N N V V N V N N N V V V N N N N N V V N CO O O O O O O O O O (0 CO CO CO O O CO O O O O O O O CO CO CO O O O O CO (9 O O CO CO CO O Cc) CO CO CO CO CO M CO CO CO M CO CO CO CO CO CO CO CO M CO CO CO CO CO CO CO CO CO CO CO M M CO CO CO CO CO CO CO CO O O CO CO CO O O O O CO CO CO CO CO CO CO CO CO CO O CO CO CO CO CO CO CO CO CO CO CO CO O CO CO CO CO N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N CO CO (0 O CO O O CO CO V M CO V CO CO (0 O CO V O CO CO CO CO V V V CO V V V V V V V CO CO V CO O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 CO CO CO CO CO CO CO CO CO O CO O O CO CO CO CO CO CO CO CO O CO CO O O CO CO CO CO CO CO CO CO O CO CO CO CO 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) r r N. N. N- N- N- N. N. N. r r r N N. N. N. N. N. N. N. N. N. r r r N N. N. r N. N. N. N. N. N. r r CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO M M CO CO CO CO CO CO CO CO M CO SHAKOPEE PUBLIC UTILITY COMM co N 7 co r 0) O CV • uo LO co I� W 0) co O (V (V M • LC) CO CO O N CO 7 LC) CO M CV CV CV CV tV N N N N CO CO M CO CO M M M M co V V V V V V V V V V LC) LC) Lf) Lf) L0 LC) LC) O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 0) CO (- O CO CO CO (0 CO CO CO CO CO CO CO CO CO CO CO CO (0 CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO ( 0) h O N. co I- r- N N. CO O O CO O N h CO O N N O h O N L9 h O CO CO CO LO N h h N h CO CO CO O M CO I- N CO O O 0) CO O N CO N N L0 I� N CO CO N 7 N N 7 N N V CON. 7 c0 7 LR n 6 . O O O V O O V !xi O O N (<Di0 O os:0) V V (cri0 M O 0) 0) N N 0) M co O O V N rs:N Ln Ln M V N co N N V V V N M (0 N Ln N M N CO N Ln O CO N N N N (0 Ln CO Ln LfJ O V N O N r- Page 507 of 527 N CO CO 11 /12/202014:14:23 CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description a a 0 co Account No O Z C O Z 0 0 Supplier / Explanation C 0 E U U w w w w w w E- CC CC C E- w co co co co co Continued... TRUCK WASH TRUCK WASH TRUCK WASH W W CCCCCCCCCCCC ~ a a a a ui CO SANDVENTURE POOL SANDVENTURE POOL SANDVENTURE POOL SANDVENTURE POOL SANDVENTURE POOL PARK SERVICES PARK SERVICES PARK SERVICES W W W W W W W Y Y Y Y Y w w w w w Y Y w w Y CCLIILLLL 2' w a' a' L L a' w' L aaaadd d (n (n (n w coCn co co co U U U 0 0 0 0 0 0 0 U U 0 0 0 0 0 U U CC w U U w w 0 U w w U w w Q Q w 0 O w O w w U w U w 0 0 0 w U U U U U w LE w O w w w O w w O w w w w w w LEHLULULUOLULEH CO w w CO CO w (O w w (D CO w w CO0) w w i w w 3 w w w w w w( i w w CO N N V CO 00 N V CO N N V CO CO N N CO 00 N V N V (O N V V N V N N N V N N N 00 N N CO O (0 CO CO (O (O (O (O CO CO (0 CO O O O CO CO (O (O (O (O (O (O CO CO O O O CO CO (O (O (O (O CO CO CO CO COCOCOCO COC M M M M M M M M M M M M M M M M M M COCOCOCOC M COMMC COMCOCOCO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CD CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO N N N N N LO LO NNNNNNLO LO N N N N N N (0 CO CO CD CO CO N N N N N N N NNNNNNNNN CO V V V V V V V V V CO CO CO CO V (0 COCO CO CD CD CO CO CD CO CO CO CO CO V V 'A- M V V CO CO V V CO CD CD O O O O O O O 0 O O O O O O O 0 O O O O O O O O O O O O O O O O O O O O NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 CO CO CO CO CO CO CO CO CO CO (0 (0 (0 CO CO CO CO CO CO CO CO CO CO (0 (0 (0 CO CO CO CO CO CO CO CO CO CO CO CO CO 0) 0) (n rn rn 0) 0) 0) 0) 0) (A () 0) 0) 0) (n rn CT) 0) 0) (A 0) 0) 0) rn rn CS) (n (n m CT) 6) (A (A 0) 0) 0) rn CS) COCOCOCOCO CO M M M M M M M M M M CO CO COMCOCOCOCOCOCOCOCOM CO CO COMCOCOCOCOCOCO SHAKOPEE PUBLIC UTILITY COMM CO N Cc) CO V N LO N N Cc)N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O M O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O p Oi Oi (V (V N N N N N N CO CO CO CO (V CV (V N N N V V V V V V co CO N. LO 00 I. co O N N CD M (O (O V V V V 'Cr 'Cr V V CO CO CO CO N LO LO LO LO LO LO LO LO LO LO LO LO LO 0) 00 V N- CO O) O) O CO NI- N- (0 O O O O O O O O N N N N N N N N N N N N N N N N N N 0) N N- CO O N CO CO 6) O V h CO N N N N N N N N N N N N N N N CO M CO V V V V V LO LO O O N N LA N CO CO CO N O V CO CO LO CO V 4) CA _O O LO _M V O CO I,-6) CO CO M V I, -CO N.O CO (O N. CON.CA CA N-. N_ r N. co CD Q) CO LC) 6> N 00 6) N N CO I� Cr) NCO V D N LO O CO CI) O COLC) N 6) N LO V CO O N M N M O M (0 0) O (O co V N V O L() N M V CD L[) 6) O V M co _ N.: M Ili V N 6) I� 6) (Ni O co co O CO LO N LO N LO CO NI- O V V N N CO CO CO LO V M N- LO CC) CO O M V M N N CO CO CO Page 508 of 527 11 /12/202014:14:23 CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description a a 0 co Account No O Z C 0 0 LL Supplier / Explanation C 0 0 U U YYYYYYYY a a a a a a a a Continued... FACILITIES FACILITIES W W W W U U CC CC W W W W W W WCC CC CC J J H Q ▪ H Q Q O O fn CL LL LL LL LL LL LL LL (n LL LL LL LL COMMUNITY CENTER COMMUNITY CENTER COMMUNITY CENTER COMMUNITY CENTER CE ARENA CE ARENA CE ARENA CE ARENA CE ARENA H W CC CC a COMMUNITY CENTER H W CC CC CC cO Q Q U U U 0 U U U 0 U U U U U U U 0 U U 0 w H H • w w • w w cc cc cc cc cc cc cc w w w w w HI E w w w Zi O W W W H-- O W O W W W O W H 5 O w w w w w w w H> O w H> O H w w H w H W H J J J Q W H J H J J J H J Q W H J J J J J J J Q W H J Q W H Q J J Q J Q W co co w w w� co co w co w w w co w 3 co co w w w w w w wco co wco co w CO CO N N N 7 CO CO N CO N N N CO N 7 CO 00 N N N N N N N 7 CO CO N 7 CO CO 7 N N 7 N 7 CO CO CO CO CO CO CD CO CD (O (O CO CO O CO CO O (0 (O CO CO CD (O CO CO CO O CO CO O O O CO CO CD (O CO CO CO CO M M M M M M M M M M M M M M M M M M M M M M (oC) M M M M M M M M M M M M M M M CO CO CO CO CO CO 0 CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO (D CO CO CO 7 7 7 7 M M M (M M 7 N N N N N N N N CO CO N N N N N N N N N N N N N- N- I` N. N. I` N • N N f` N ▪ - N N CO CO CO CD CD CD CD CO 7 CO CO CO CO CO CO CO CO 7 CO CO CJ M CO CO CO CO CD CO CO CD CO 7 CO CO 7 CO CO O O O O O O O O O O O O O O O O O O 0 O O O O O O O O O O O O 0 0 0 0 O O O O NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO 0) 0) O) O) O) O) 0) 0) 6) 0) O O 0) 0) CA O) O) O) 0) 0) 0) 0) 0) 0) (A O) 0) O) O) m O) 0) 0) 0) 0) 0) 0) O) (7) N. N. IN IN IN f` IN IN (` (` N- (` N. N- N- IN IN r N. (` (` (` (` IN N. N. N. IN IN IN r N. (` (` (` N- IN N. N. N. N. N. IN IN N. N. N. IN (` N. N. N. N. N. IN (` (` N. N. N. IN N. N. N. N. N. N. (` (` (` N. N. N.(` N. N. N. N. M M M M M M M M CO CO CO M M M M M M M M M M CO CO CO CO M M M M CO CO 0) M M M M M M M SHAKOPEE PUBLIC UTILITY COMM CO N N N 7 N N N N M N NNNNCO O O N O O O 0 O O O O C. 0 O 0 O O 0 0 0 0 CO O C. C. 0 0 0 0 0 0 0 0 CO CO O O O O O O O M O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O p M CO 7 7 0) O) 0) O) 7 7 7 O 7 7 7 7 7 7 7 0) 7 O CO CV CV CV CV CV CV N N N 7 7 I� 7 W W 7 7 7 7 CO CO Lf) N- Lf) LO Lf) LC) LC) LC) Ln N CO LI) N 7 0 0 0 O 0 O O 0 0 0 0 7 O) CO CO 7 7 7 7 I� r- N. N. N. N. N N 7 7 7 7 7 7 7 CO I. N. O) O) O O O 0 0 0 O O O O 7 LO CO 0 O LC) LC) LC) LC) LO LC) L() L() u) L) CO CO CO CO CO CO CO CO CO CO CO CO CO CO IN IN IN (` I` I` h N. N. N. N. N. CO O O N N Lf) N CO CO CO L!) CO_C) O) _W O M O LO 7 70 N _M CO CO CO I. N LE,O 0 0 COO CO CO 7 Cb COr N_ N. 0 N.O O O CT) N IN O) N CO 7 COO CO O IN r- N O O CO O N. CT) M LO 0O I— O N CO 7 N O O (-6 N- _ 7 N 7 0) Lf) co N M 7 O M O LC) 7 xi 7 7 CO CO M 0) N- 7 CO O M 0) 0) 7 CO 7 CO N I� M N. O CO O) LO CO 7 LO CO CO CO 7 O CO O N LO N W 0,N sr:-N O N N CD CO N N NCO W LO CD LC) N N N 6) 7 Page 509 of 527 11/12/202014:14:23 CITY OF SHAKOPEE O 0 J 0 0) a Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No O Z C 0 0 0 Supplier / Explanation C O 0 U 0 I- w w w w w w w LE w Y Y Y 0 Y Y w w w w 0 CC d' CC CCJ K CC H J H H H H H H Q Q Q 0 Q Q H H H H O Cn Cn d d d d d d U) (n fn CO d Continued... SEWER MANAGEMENT SEWER MANAGEMENT SEWER MANAGEMENT SEWER MANAGEMENT SURFACE WATER MANAGEMENT 0 0 0 w Q w 0 0 0 w w w U 0 0 il w w 0 LE w w H 0 H w w w H> H w w w H> w w w w CO W W W ai w w w 3 uwi w w 0 0 0 OTHER PROF SERVICES ICE ARENA OPERATING SUPPLIES ICE ARENA OPERATING SUPPLIES N N N V 00 V N N N V CO V N N N V CO N r N N CO CO O CO CO CO CO Cfl Cfl Cfl CO CO CO CO CO CO GO CO N O O co M M M CO M M CO CO CO CO CO CO CO CO CO CO M CO N N CO CO CO O CO CO CO CO CO CO CO CO CO CO CO CO CO 70 CO CO CO CO M r N- CO CO CO O O O NNNN N NNNNNN M • V CO Cfl CO CO CD CO V V V V CO N. N. N. N. r O O O O O O O O O O O O O r r r r N. NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 NOVEMBER 2020 CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO W 0) Cr) 6) 0) 0) 0) 0) 0) 0) CA CA 0) 0) Cr) 6) (7) 6) r r r r r r r r r r r r r r r r r r r r r r r N. N. N. N. r r r r r r r r CO Cr) Cr) M M CO CO M CO CO CO CO CO CO Cr) Cr) M M SHAKOPEE PUBLIC UTILITY COMM N CO N CO O p p p p O O O O O O O O M p O O O O O O O O O O O O CO CO CO Cr) V co O O a) 7 7 coO O O coO 0) O (7 O O V V N N N N Q) LO LO (a)N. ▪ N. CO 0) O) O) CO CO 6) N. CO 6) 0) O O O O O O O O CN) N N N N N CO CO CO CO LO O O LA N 00 CID O M N CO N. O O CO r CO r O r 6) N O r CO N L{) L6 r N CD O CO 6) CO 7 O r N L{) Cr) N. r O N V (n O N. (O V N. ▪ co CD O CO In N V coV V V N N LO N CO CD W N CO SHRED RIGHT - A ROHN INDUSTRIES CO 0) LO LO 0 148826 11/5/2020 137837 538472 EVENT FOR CITY-HALFREIMB.BY CP co Cfl O coco 127258 SIGN PRO 148827 11/5/2020 CO O N L CD GO LO LO � GO O N N Ln co SNAP ON TOOLS CORP 148828 11/5/2020 LE w w U U Lu J J NJi 0 0 MECHANICS TOOLS OTHER PROF SERVICES ✓ M O O 137857 ARV/44695739 AMP CLAMP TOOL co 0) N co co N SPRINT CORPORATE SECURITY co N 148829 11/5/2020 137834 LCI-344368 CASE 20023254 STAR TRIBUNE INC Cal O SUBSCRIPTIONS/PUBLICATIONS 8985424 RENEWAL co c000 STAR TRIBUNE PD O co O O LO 0) 148830 11/5/2020 Page 510 of 527 11/12/202014:14:23 CITY OF SHAKOPEE O 0 J 0 Lo 00 00 co Council Check Register by GL Council Check Register and Summary Business Unit Account Description 4) Q co Account No O Z C Z U O 0 0 d Supplier / Explanation 0 0 E U 0 Continued... STAR TRIBUNE INC N O O O N O o co 130677 STRAUB, CHRISTOPHER 148831 11/5/2020 COMMUNICATIONS OTHER PROF SERVICES W 0 0 d UNIFORMS/CLOTHING SOFTWARE -ANNUAL FEES INFO TECH I.S. FUND OPERATING SUPPLIES INFO TECH I.S. FUND OPERATING SUPPLIES O - O O O O O N N F F uJ W W co EQUIPMENT MAINT SUPPLIES N. N O N N O cn (00 CONCCOO CONCON(ND Ls-3 O O N N O O N COCOoO 00 'KY O O O N.O SHOW OFF SHAKOPEE WINNER O 0) O 0) 101236 STREICHER'S 148832 11/5/2020 137839 11460744 THOMSON WEST 148833 11/5/2020 137836 843280265 CLEAR FOR POLICE DEPT. r- O (70 M O O 148834 11/5/2020 JABRA CONF ROOM CAMS JABRA CONF ROOM CAMS O M N M LO CO O In M TITAN MACHINERY O N 148835 11/5/2020 137859 14759545 GP oo (f) O M O M 120818 VAN IWAARDEN ASSOCIATES 148836 11/5/2020 W 0 Z Z 0 OTHER PROF SERVICES uJ W 0 OTHER PROF SERVICES SWMDTF - STATE GRANT OTHER PROF SERVICES SEWER MANAGEMENT OPERATING SUPPLIES N N N O CO CO CO CO 1 (f) M N O O O W I'- 137853 2020 GASB 75 2020 GASB 75 ACTUARY 101000 VERIFIED CREDENTIALS INC 148837 11/5/2020 137823 311804 BACKGROUND CHECK M N 101061 VERIZON WIRELESS 148838 11/5/2020 137852 9865562039 O O r- VIKING INDUSTRIAL CENTER 0) O O 148839 11/5/2020 137780 3204299 MONITOR TEST GAS 0) N 0) N Page 511 of 527 WECKMAN, KIM 148840 11/5/2020 11/12/202014:14:23 CITY OF SHAKOPEE O 0) 0 J 0) U Lo Lo Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No 0 z C O z U 0 0 d Supplier / Explanation C 0 E 0 U U 0 O U WECKMAN, KIM 0• Cr) CXI O N N O co co co OD W U z z 0 TRAVEL/SUBSISTENCE ENGINEERING/DESIGN CONSULTANTS SURFACE WATER FUND ENGINEERING/DESIGN CONSULTANTS SURFACE WATER FUND 1)) N N 1` V M M CO CO co O O co O O co co O 1— r 137795 OCTOBER 2020 MILEAGE OCTOBER 2020 N M 0) N M 0) WSB &ASSOC INC v O 148841 11/5/2020 R-016770-000-1 R-016900-000-1 0) O O 0) r- N- M CO O O O O O OD L0 N • N O O (0 XCEL ENERGY 148842 11/5/2020 RECREATION PROGRAMS OTHER PROF SERVICES N 1- (O N M CO O 0) N 7 O O O 137810 706309564 HWY 101 STREET/TRAFFIC LIGHTS 4 ACE PRODUCTIONS 0) 0 148843 11/12/2020 137942 PROGRAM HALLOWEEN ENTERTAINMENT O O O r- 10/24/2020 ACE TRAILER SALES 148844 11/12/2020 W 0 EQUIPMENT MAINT SUPPLIES I— 1 W W W W Y Y Y cc0 c0 - a a a EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES OPERATING SUPPLIES OPERATING SUPPLIES OPERATING SUPPLIES FACILITIES BUILDING MAINT SUPPLIES FACILITIES OTHER PROF SERVICES W U z z LL OTHER PROF SERVICES a OTHER PROF SERVICES O O O N N N O 1- 1` N N NNNNN CO CO CO CO CO CO CO CO CO CO CO CO CO N N N N N N CO CO L0 N CO O O CO CO O O O O O L0 CO L0 CO 101225 APPLE FORD OF SHAKOPEE INC 148845 11/12/2020 137920 280341FOW 101940 ARROW HARDWARE & PAINT SHAKOPEE 148846 11/12/2020 N 0) co CO Cr) V V V O0) LLO L0 L0 L0 L000 CO CO 00 CO L0 L0 L0 L0 u) (0 L0 0) O O O N 0) 0) 0) 0) 0) CO CO CO CO CO HEATER REPAIR LO 0) CO 0) CO Q) 0) CO 0 O N M O I- 125944 BARNUM GATE SERVICE INC 148847 11/12/2020 O co co O CO O CO'cr co CO N N ik CO CO CO LO LO N 0) 0) 0) N- 14,- M CO (IN ct0 100218 BIFFS INC 148848 11/12/2020 d 11/12/202014:14:23 CITY OF SHAKOPEE O 0) c9 0 J 0 Council Check Register by GL Council Check Register and Summary Business Unit Account Description m N co Account No Continued... YYYYYYYY aaaaaaa a a OTHER RENT OTHER RENT OTHER RENT OTHER RENT OTHER RENT OTHER RENT OTHER RENT OTHER RENT LO LO (O l0 LO N CO Ln M M M M M M M M CO CO CO CO CO CO CO CO CD CO GO CO CO CND CND CND O O O O O O O O O CO LC) O 7 N O) N- CO Z CO CO CO CO CO CO CO CO V V V V V V V > CO<0 <0 <0 0 0) CO CO CO CO CO CO co 6) O N- N CO V CO 0) O N M M M M M M M Z 6) 0) 0) 0) 0) 0) 6W ) CJ M M M M CO CO CO CO 0 0 0 d Supplier / Explanation C O E N 0 U d 0 100218 BIFFS INC N N N co o o co O CO CO CO O LO O Lf ▪ I— V N- r (O V O CO oO V co LO CO CO V 128400 BSN SPORTS LLC 148849 11/12/2020 OPERATING SUPPLIES O CO CO O 137994 909682723 O M co CANTERBURY PARK HOLDING CORP O 0 O 148850 11/12/2020 SEWER MANAGEMENT SEWER CHARGES 2020 SANITARY 2020 SANITARY SEWER REFUND SE REBATE CDW GOVERNMENT INC N 0 0 148851 11/12/2020 INFO TECH I.S. FUND OPERATING SUPPLIES EQUIPMENT I.S. FUND EQUIPMENT EQUIPMENT I.S. FUND EQUIPMENT EQUIPMENT I.S. FUND EQUIPMENT EQUIPMENT I.S. FUND EQUIPMENT INFO TECH I.S. FUND FURNISHINGS (NOT CAPITALIZED) O COCOCOCO O O O O O O O NOCDOON W 0 0 a OTHER PROF SERVICES SANDVENTURE POOL PARK SERVICES cn cn co a Q Q Q N O O O 0 V I. L() lf) l() l!) O V V V V O N CO CO CO CO CO NCO CO (MO COM(MO (MO (O O O O O (O N 0) O O O O O O <0 O CO CO CO CO M (O V (O (0 I� r r r n n O O O O O CO CO CO CO CO C7 CO N N N N 6) 0- CO CO CO CO 6) LC) LC) LC) LC) CO LO CO CO CO CO CO C) C) CO CO CO CO CO 6) 6) 6) 6) O r r 0- � CO CO CO CO CO CO CO M CO CO CO CO CO LAPTOP WARRANTY 2020 PD SQUAD POWERSUPPLY 2020 PD SQUAD POWERSUPPLY 2020 PD SQUAD POWERSUPPLY 2020 PD SQUAD POWERSUPPLY 7 LAPTOPS/DOCKS - CC O 6r) 60) 0 0 co I- cc; W W N M • O O O O 6) CELEBRITE INC 148852 11/12/2020 138007 INVUS223805 SOFTWARE FOR CELLEBRITE O 0- M O 0- M 101349 CENTERPOINT ENERGY SERVCIES INC 148853 11/12/2020 8000014353-9 AQUATIC PARK 8000014353-9 LO O O 0) PUBLIC WORKS co coco O O N > 0 Z 8000014353-9 LO O W PARK SHELTERS YOUTH BUILDING O V M 11/12/202014:14:23 CITY OF SHAKOPEE O Fr) 0 0 J cc 0 OC OC Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No 0 z C 0 z U 0 0 Supplier / Explanation C 0 E 4t U 0 Continued... 101349 CENTERPOINT ENERGY SERVCIES INC N N N Ln CO CO O 0 0 z W 0 0 < 0 m 0 a -J u n COMMUNITY CENTER 0 ICE ARENA FACILITIES a a a a a a a a 0 0 0 0 0 0 0 0 L() In In In In Lc) 1)) M M CO) M CO CO CO CO O CO CO CO CO O O O 00 7 M O N N N (` CO M CO 7 O M O O O O O O O O O 8000014353-9 POLICE STATION O 0 0 z 8000014353-9 LO O CO M O 0 0 z 8000014353-9 L0 O CO CO FIRE STATION #1 O 0 0 z 8000014353-9 L0 O CO M FACILITIES O 0 0 z 8000014353-9 COMM CENTER O 0 0 z 8000014353-9 LO O CO CO FIRE STATION #2 O 0 0 z 8000014353-9 u) O CO M ICE ARENA O 0 0 z 8000014353-9 NEW CITY HALL INFO TECH I.S. FUND COMPUTER SERVICES COMMUNITY CENTER BUILDINGS SEWER MANAGEMENT SURFACE WATER MANAGEMENT H w w < E- SEWER MANAGEMENT SURFACE WATER MANAGEMENT 0 0 0 0 0 0 0 0 0 0 ZZZZZZZZZZ 2222222222 H H H H H H H H H H 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ZZZZZZZZZZ DDDDDDDDDD SURFACE WATER MANAGEMENT EQUIPMENT MAINT SUPPLIES 7 O NNCNCNNNNNNN O CON- N N N C N N N N N N N CO CO O O O (0 CO CO CO CO O O CO O 7 O 7 N N M 7 N N M CO O CO 7 O 7 N N 7 O 7 I� t` 1` 1-- O O O O I� r O O O 1-- 1-- 1.-- 0 O O O O O I- r r 1` 1` N O CO CO CO O O O CO CO O CO N O I� COCOCOCOCO Cal 0) 0) <!) 0) LC) LC) Z 7 7 7 7 7 CHOICE ELECTRIC INC Cal N O 148854 11/12/2020 N O CO 0) CO O) N- N- M CO ELECTRICAL OUTLETS FOR AV PROJ AQUATICS ENTRANCE WIRING CINTAS - 754 INC 4066087009 4066087009 4066087009 4066087009 4066087009 O) Q) O) O) O) Cr) Cr) 0) 0) O) CO CO O O O O O O O O CO CO O CO CO0 CD 66) M M M) 0) 0) 6) M CO CO COCOCOCO co_im m 0 co 0 p(p 0 0 0 m 0 0 o f 00 H H d' J m H H cc o ff fn Y Y H Cn Y Y OF m H m -, F m H m , 148855 11/12/2020 I- 1` (7) O O N N O) N N N 6) O) 7 N CLAREY'S SAFETY EQUIP INC uu, O 148856 11/12/2020 O) r- cn N O N Page 514 of 527 N O N 3 11/12/202014:14:23 CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No Z c O Z O 0 0 0 Supplier / Explanation 0 0 E O O rn 5 0 J p 0 N 4t U Y co co 0 O Continued... 100156 CLAREY'S SAFETY EQUIP INC N N N CO CO CO 110065 COMCAST BUSINESS 148857 11/12/2020 ICE ARENA UTILITY SERVICE COMMUNITY CENTER UTILITY SERVICE F F W W L CC CC ai O 0) EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES COMMUNITY CENTER OPERATING SUPPLIES COMMUNITY CENTER OPERATING SUPPLIES COMMUNITY CENTER MEMBERSHIPS SURFACE WATER MANAGEMENT OTHER PROF SERVICES W w w W w 0 0 Y W (IIII-LI▪ LII 0)i - a a LLL a co SWEEPING W W a a a CO CO CO w w w CO (.1) w w J J J J J J J J J J daadddddd d 7 7 7 7>>>> 7 7 0 0 0 0 0 0 z z z z z z z z z z z z z z z z z z z z w w w w w w w w w w 00 0 0 0 0 0 0 0 00'' w w w w w w w w w w O O O O O N N N I- co O O O co co co co O co co t0 7 7 7 O O O N 7 7 7 7 7 7 7 7 7 7 M c') N N N N N I- CO NNNNNNNNNN c0 CO CO CO CO CO CO 7 c0 O c0 c0 co co co co c0 c0 co M 7 7 7 7 M I- N - N - N r co (NI N N N M N c0 c0 7 CO 7 c0 c0 CO r� 7 CO CO CO c0 7 N- CO M CO O O O O O O O O 1� O O O O O O I. O O O 877210630039987 4 NOV 2020 877210630039987 CO 0) 0) n M M co 0) 7 M O 0) 4 NOV 2020 100948 CONCRETE CUTTING & CORING INC 7 CO <C) CO COO 0 CO O O CO CO O CO CO 0) 0) co co CO CO - O O LO CO 0) 0) CO 7 7 O 0N.0)) 00)) 0) 0) CO CO CO CO M 0 W 2 7 0) CO N. cn 0) 0) 0) O O 7 7 c0 .- co CO N 148858 11/12/2020 104288 DALCO INC 148859 11/12/2020 co M DEILKE, JAMES r` O M 148860 11/12/2020 137970 283752 REFUND MONTHLY MEMBERSHIP 0 0 O 0 O O ESS BROTHERS & SONS INC 148861 11/12/2020 138009 AA10715 FLEX SEAL C/B S 0 0 0 u) n COONNNN O NO CO c7C) COO 0 0 0 r 0 7 u) 7 c0 v N- 7 7 7 7 7 7 CO 0 O O O O O O O O N CO L CO O O O O O O co c i co cO cO LO LO 47 Cr) 0) • CO CO Cr) M CO CO 0) CO CO 0) 0)) 6) w 0)) 0)) 66)) 66)) M CO CO M M C) CC) CC) M C) FACTORY MOTOR PARTS INC CO O CO 7 O O co (0 CO CO CO O O O 0 0 0 0 0 ▪ Y Y Y Y Y CO O CO O O N N N N O O CO O O O co 6) 6) 0) 0) 7 N O O N N N N co co cf) co co <f) M M C) C) 7 0- M O cC) n 148862 11/12/2020 O O Page 515 of 527 11/12/202014:14:23 CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No O Z C Z U 0 0 LL Supplier / Explanation C O E Continued... FASTENAL rn 0 N N N 0 o co W W H W W H W W W CC_ H J E- a a • J a s a Co LL co LL co LL D co LL U) co u) EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES W W W W W W a a a a a a a a a a a a DDDDDD 0000z z z z z z ▪ uJ ▪ uJ uJ uJ II a a a a a a 0 0 0 0 0 0 O O O N N N N N N N N N N N N N N N CO CO (0 (0 CO CO CO CO CO ✓ CO V V V CO CND V O O O O O O O O O N M 7 r N LC) V V V LC) CO N N N O O O N M tO O O O CO CO CO CO CO O r r r r r r r r Y Y Y Y Y Y Y Y Y CI) CI) CO CD CO CO CD CD CD EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES UNIFORMS/CLOTHING O O N N N N CO CO O N N N O O O 001-1488280 001-1489061 CO CS) O O r LO LC) LO N CO O) 0) O ' N CS) O) D) N CO CO CO O) O) O) O) O) O) O) O) 0) r r r r r r r r N.- co co co co M co co co co co co Ln o SK1014 L2 rn O 7 O N r COO M N CO CO CO M N Q) r N V V V N N LC) LO LO O CO O 01 100625 FORCE AMERICA INC 148864 11/12/2020 100898 GIESEKE, BOB 148865 11/12/2020 137977 2020 BOOT 2020 BOOT REIMBURSEMENT O N ALLOWANCE O O N 128584 GO GYMNASTICS LLC 148866 11/12/2020 RECREATION PROGRAMS OTHER PROF SERVICES SEWER MANAGEMENT OTHER PROF SERVICES SURFACE WATER MANAGEMENT OTHER PROF SERVICES OPERATING SUPPLIES MOTOR FUELS & LUBRICANTS COMMUNITY CENTER BUILDING MAINT. r N. r N N co M CO CON N (+) CO O (0 CO CO CO O) V r CO N N r O r r O co co O r r O O O 137943 GG201026 FALL GYMNASTICS O N GOPHER STATE ONE -CALL INC m rn 0 0 148867 11/12/2020 M M r r O O O O ROW UTILITY LOCATE TICKETS ROW UTILITY LOCATE TICKETS 100457 GRAINGER INC 148868 11/12/2020 137923 9699969607 N O V 100519 HENNEN'S SHELL AUTO SERVICE CTR 148869 11/12/2020 137924 1002 100554 HUEBSCH CO u0j N O O LO N 148870 11/12/2020 11/12/202014:14:23 CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No ICE ARENA PARK SERVICES COMMUNITY CENTER ICE ARENA PARK SERVICES FACILITIES FACILITIES FACILITIES FACILITIES C 0 G z z z z z z z z z z z U Z Z Z Z Z Z Z Z Z Z Z Q Q Q Q Q Q Q Q Q Q Q O 0 0 0 0 C.9 0 0 O O O Z Z Z Z Z Z Z Z Z Z Z O 0 0 0 0 0 0 0 0 0 0 7 7 7 7 7 7 7 7 7 7 7 CO CO CO CO CO CO CO CO m m m r W w w w U y, in U U Z CC F- O O Z cn d O I 0 OPERATING SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OPERATING SUPPLIES ENGINEERING ATTORNEY MAYOR & COUNCIL ATTORNEY RECREATION ATTORNEY PLANNING ATTORNEY PLANNING ATTORNEY N rn CIF19-004-11 UNBRIDLED AVENUE ATTORNEY 1)) LC) 1)) 1)) l!) N lf) 1() lf) lf) lf) N O O 0 N O O O O O O O O M M M M (7) C) M M M C) M N N N N N M M M Cc)M M CO CO CO CO CO CO CO CO CO CO COO M M (D CO CO CO CO (0 (0 CO M (f) V M 11) N N O N� f— f— f— f— CO CO CO CO CO CO N (O M N - f'— N - co CO CO CO O O V M M V CO CO O co co co co O O O O O O O O O O O O O O O O (D O CO CO CO CO CO N— O O (O Z O O V V V V (I) (O CO ] O O (O (O (O O O (O (O (O N N. N. 0) 0) O) N. N. 0) 0) 0) c0 co co co co co M M co M co co O O O O O O O O O O O co co O O O O O O O O O NNNNNNNNNNN CO CO f` f` N` N- N- co 0) 0) O O .1- .1- .1- -a -a co co co co co CA Z 0) 0) O) 0) 0) O) 0) 0) O) O) C) M M M M M CO M MC CO CO 0 0 0 d Supplier / Explanation C O E 0 Et 0 itY a (1 c 100554 HUEBSCH CO O mco co C0 00 O) O CO N. O CO N. O CO (O N O CO N (O O (O (O O 7 M O O M ()) N- O O NI O (0 V (O V CO CO V M M 120729 INNOVATIVE OFFICE SOLUTIONS, LLC 148871 11/12/2020 IN3149645 IN3160953 IN3160737 IN3160799 O 7 (O 00 0) (O (O CO 00 0) O) 0) (0 (0 (0 (0 SNOW PLOW ROUTE BOOKS CALENDAR FOR RECORDS CALENDARS AND RECORDS SUPPLIES 0.▪ 1 N 0 m M f (0 r- a) 0) 100200 J P COOKE CO 148872 11/12/2020 137957 645379 O O 100433 KENNEDY & GRAVEN CHRTD 148873 11/12/2020 137873 SH155-00023E SEPT 2020 137874 SH155-00023 LEGAL SERVICES SEPT 2020 137875 SH155-00023PR RELATED TO CONTRACT/AGREEMENTS SEPT 2020 137883 SH155-00023PL SEPT 2020 137884 SH155-00475 SEPT 2020 137885 SH155-00477 SEPT 2020 LARKSTUR ENGINEERIIfi(gge 517 of 527 148874 11/12/2020 U 11/12/202014:14:23 CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description O N Q co Account No O Z 0 O Z U 0 0 0 Supplier / Explanation C 0 2 4t U U Continued... LARKSTUR ENGINEERING rn CO N N N 0▪ o co SURFACE WATER MANAGEMENT EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES WORKERS COMP SELF INS I.S. AWARDS & DAMAGES 0 SOFTWARE -ANNUAL FEES PERSONNEL -PAYROLL SOFTWARE -ANNUAL FEES INSPECTION SOFTWARE -ANNUAL FEES INSPECTION SOFTWARE -ANNUAL FEES SOFTWARE -ANNUAL FEES ENGINEERING SOFTWARE -ANNUAL FEES PLANNING SOFTWARE -ANNUAL FEES W 0 SOFTWARE -ANNUAL FEES PLANNING SOFTWARE -ANNUAL FEES SOFTWARE -ANNUAL FEES ENGINEERING SOFTWARE -ANNUAL FEES SOFTWARE -ANNUAL FEES SOFTWARE -ANNUAL FEES SOFTWARE -ANNUAL FEES INSPECTION SOFTWARE -ANNUAL FEES INSPECTION SOFTWARE -ANNUAL FEES INSPECTION SOFTWARE -ANNUAL FEES SOFTWARE -ANNUAL FEES INSPECTION SOFTWARE -ANNUAL FEES ENGINEERING SOFTWARE -ANNUAL FEES PLANNING SOFTWARE -ANNUAL FEES W LL SOFTWARE -ANNUAL FEES INSPECTION SOFTWARE -ANNUAL FEES co co Z W U J SOFTWARE -ANNUAL FEES INSPECTION SOFTWARE -ANNUAL FEES INFO TECH I.S. FUND SOFTWARE -ANNUAL FEES INFO TECH I.S. FUND SOFTWARE -ANNUAL FEES SEWER MANAGEMENT UNIFORMS/CLOTHING O O O O O O O O 0 O 0 O O_ 0 0 O CD CD CD CD CD CD 0 0 0 0 0 CD O N N N (D 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 N CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CD CO CO CO CO O CO O CO CO CO CO CO CD CO O CO CO CO CO CO CO CO N N LC) N M - CO COf- N (` Ln LP LD LC) M C) () () M I- N M M M O O N- 7 CO M co 7 M 7 co co co co7 co co co co CO r- r- O I'- O O O O O co co O co co co O O O 0 O 0 O 0 0 0 0 0 O 0 N- N- 362210-001 O O U) CO M CV 7 CO O) (7) r (` M M M O 101132 LEAGUE OF MN CITIES INSURANCE TRUST 148875 11/12/2020 NOVEMBER 2020 CO CO CO CO 00 0 CO 0 w w CO CO CO CO CO CO CO 0 CO CO 0 0 CO CO CO CO CO CO CO CO M CO CO M CO M M CO M M CO CO M M CO CO CO CO M CO M M CO M 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 W 0) O O 0) (7) 0) O) Q) 6) W W 0) 0) O) (7) O (7) (7) (7) (7) Q) O W W W 0) 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 co r— r— r— r N. N. I` I` I` I` r- r- I` I` I` N. N. N. I` I- N. N. N. 6) CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO 0) CO CO CO CO CO CO CO CO I- N. N. N- N- N-(` (` (` (` r- r- N. N. N. N- N- N- N-(` (` (` N. N. N. (M M M M M M M M M M M M M M M M M M M M M M M M M M M M 7 M CD CO M 7 M CD CO co 101087 LOGIS 148876 11/12/2020 _N O T N U m w a ii N UO) 0)) UO) UO) = = = = = U U U U U .N. a] 0) N N d O O O U) V) N U) CO U) U) U) U) L U) 0 0 0 N N U) U) U) E Y O 4) 0) N p) d a a CU u) n) u) U) C C C C -0 N 'g) CQ L N fn [n N T 2 �- m U W a Di ii Q Q Q 5 0 0 0 = = = = = o m m c om to 0) u) (n u) u) ci s o a( > > > CO ▪ d▪ ) CO ▪ U) U) ▪ tl) .c c E a a a> > m a) a) > u_ a a a a a a a (n (n v> x a cn a a a a a a m m Man Serv-Backups 0 0 0 0 0 0 0 0 L0 N_ _M 0 0 0 CD CD CD 0 0 0 0 O O O 0 0 CD CD CD N N N N N-O O O O O O CO CO CO CO CO O Ln Ln O O I- CA M I— (` (` r r 7 I� N. (` _ M CO CO N N N N N M L() Ln N M CO co co co co co O N M M CO CO O) 0 0 7 7 7 7 7 M M N- 0) CD N N- N- N- N-(-- N M CI CO CO N N N M N M 7 N 130036 MENDEN, TYLER 148877 11/12/2020 Page 518 of 527976 2020 BOOT 2020 BOOT REIMBURSEMENT 11/12/202014:14:23 CITY OF SHAKOPEE N O a Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No O Z C O Z U 0 0 a Supplier / Explanation 0 O E Continued... MENDEN, TYLER N N N co 0o co ALLOWANCE BUILDING MAINT. 127702 METRO ELEVATOR INC FACILITIES BUILDING MAINT. rn o 0 co o O O O W M N N 148878 11/12/2020 115113 MF IRRIGATION SERVICES 148879 11/12/2020 W LU LU Y U Y W C.)U Q O Q_I O O a a a LL a s OPERATING SUPPLIES EQUIPMENT MAINT SUPPLIES SEWER MANAGEMENT CO CO w w w U U U U U • a • CC CC CC LU LU UJ LU LU LL LL LL LL LL • CC • a a a a a a a a CC CC CC CC CC LU LU LU LU LU H H H H H O 0 0 0 0 INFO TECH I.S. FUND COMPUTER SERVICES W U O a OFFICE SUPPLIES TRIBAL SERVICES OPERATING SUPPLIES a EQUIPMENT MAINT SUPPLIES N O N. r-- V O N O O V NNNNN O V N N M M M M M M N N N CO CO CO O CO CO CO CO O CO CO O N N N V O 0) N O M CO V M M I- CO CO CO CO O O O O O O I- N O O O 138004 20095586 107529 MID COUNTY FABRICATING INC 148880 11/12/2020 138000 37124 REAR COMPARTMENT TOOL O M M 130303 MINNESOTA OCCUPATIONAL HEALTH N N. N. CON. 0) O O O O O M M M M M 0) 0) LO l() LO 0) 0) O M M M 0)0) CO CO CO CO O 00 CO CO CO CO co CO co co co CO OMM op M M M CO PRE -EMPLOYMENT TESTING F 0 o 0 0 0 0 0 0 O N N O O N M co O CO CO O CO r CO 148881 11/12/2020 0 N MINNESOTA SECURITY CONSORTIUM O n M 148882 11/12/2020 NOVEMBER SECURITY SERVICES 0 O O 0 MN COUNTY ATTORNEYS ASSOC N CO O N 148883 11/12/2020 138008 200007094 FORMS FOR POLICE DEPARTMENT 0 M MOTOROLA SOLUTIONS INC N r O 137961 8281052937 RADIOS FOR POLICE DEPARTMENT o r- M O • O V N 148884 11/12/2020 MTI DISTRIBUTING INC 01 CO O 148885 11/12/2020 137894 1282674-00 SK1288 BLADE GRINDER Page 519 of 527 11/12/202014:14:23 CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description CA N Q co Account No O Z C O Z O 0 0 0 Supplier / Explanation C 0 E O 0 J p CV CL 4t U (Y co n O O Continued... MULTIHOUSING CREDIT CTL (• CO O N N N CO COCO CO W U 0 0 OTHER PROF SERVICES FACILITIES CLEANING SERVICES Q U W W I:0• 0H co 0 0 0 as co CLEANING SERVICES CLEANING SERVICES CLEANING SERVICES w w w w w J J J J J O 0 0 0 0 CO z z z z z z z z z z 00000 DDD 0 0 0 0 0 w w w w w INFO TECH I.S. FUND SOFTWARE -ANNUAL FEES co EQUIPMENT MAINT SUPPLIES CAR WASH EQUIPMENT MAINTENANCE 0 O EQUIPMENT MAINT SUPPLIES FACILITIES BUILDING MAINT. COMMUNITY CENTER OPERATING SUPPLIES r- (0 (0 co (0 O O O O O O O CO Cr (D N NCVNN V V V V V V V COCOCOM N N N CNN 7 N (+) N M N CO CD CO (D CO CO CO CO CO CO CO CO CO CO CO CO N _ V CO[D N N N N N N O N 0) 0) I- M M V CO CO CO CO V co V V (c) co O O O O O O O O O O h O O O O O 137972 20090019 FOR POLICE OFFICER CANDIDATE O O N (A N N M CO CO NN• NN N CO 7 (() CD (D (D (D 6) 6) 6) 0) n N- N- CO COMM 121207 MULTI -SERVICES, INC 0 0 0 0 0 N N (D N CD M V V N O O CO N N N 148887 11/12/2020 5004-234469 5004-234973 5004-234972 5004-234468 5004-234468 N CO CO N - O O O O O) O O O O M M OD OD M NAPA GENUINE PARTS CO CO N CO CO 0 O M M ▪ Y Y Y (n (n (. 148888 11/12/2020 66)) O O O O 6) O) N N 0) 0) 107593 NORTHLAND BUSINESS SYSTEMS INC 148889 11/12/2020 137979 IN100559 WINSCRIBE YEARLY FEE 127623 NUSS TRUCK & EQUIPMENT 148890 11/12/2020 137919 7158149P co co V N 109676 NUSTAR 148891 11/12/2020 137935 10066577 O (D M O CD co O'REILLYAUTO PARTS O 148892 11/12/2020 137997 1960-427259 co M CO CO V OWENS COMPANIES INC O 148893 11/12/2020 137991 90744 O CO O CO 129872 OXYGEN SERVICE COMPANY 148894 11/12/2020 CO 2 CONTRACT U 11/12/202014:14:23 CITY OF SHAKOPEE O 0) 0 J cc 00 U 00 Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No O Z C 0 d Supplier / Explanation C 0 E Continued... 129872 OXYGEN SERVICE COMPANY PA-20-02 FENCE REPLACEMENT OPERATING SUPPLIES 137951 MEUNCHOW FIELD 101671 PASS FENCING & GEN MAINT INC O O M O 0) W I� O 148895 11/12/2020 M 91 131769 PERFORMANCE PLUS LLC 148896 11/12/2020 OTHER PROF SERVICES OPERATING SUPPLIES f— N N O CO CO 138006 9032 RESPIRATOR FIT FR39 O O M O O M 109091 PLAYPOWER LT FARMINGTON, INC. 148897 11/12/2020 137908 1400246321 CO N 0) W CO N 0) O POMPS TIRE 148898 11/12/2020 W 0 EQUIPMENT MAINTENANCE RECREATION OPERATING SUPPLIES ICE ARENA OPERATING SUPPLIES BUILDING I.S. FUND BUILDINGS UNALLOCATED EQUIPMENT RENT ICE ARENA EQUIPMENT MAINT SUPPLIES COMMUNITY CENTER MEMBERSHIPS G9 N N O O O N O O C)CV CV ry� V O co co co c9 co M O M V N 10 CD M co co co 0) O O O O O O O O 137917 210500545 SK1317 E3 O co Lri W 125720 PRAHA DIST WATER TO YOU 148899 11/12/2020 057194/057270 057194/057270 O O 127085 PRO -TECH DESIGN 148900 11/12/2020 137992 98281 131129 QUADIENT FINANCE USA INC 148901 11/12/2020 137876 N8566749 126910 R&R SPECIALTIES OF WISCONSIN INC 148902 11/12/2020 137941 0071337-IN RAMNARAIN, SHINEY Q) CO N 0 C9 148903 11/12/2020 137969 283756 REFUND ANNUAL MEMBERSHIP 7, N N N ry Page 521 of 527 11/12/202014:14:23 CITY OF SHAKOPEE O 0 rso 0 J U Council Check Register by GL Council Check Register and Summary Business Unit Account Description a a 0 Account No O Z 0 0 0 Supplier / Explanation C O E Continued... 104866 ROBERT B HILL CO 0 0 rn co FACILITIES BUILDING MAINT SUPPLIES Y iy CC W a LL OPERATING SUPPLIES SOFTWARE -ANNUAL FEES FACILITIES OTHER PROF SERVICES ~ W W w 0 Y 0 co a a 0 EQUIPMENT MAINTENANCE OTHER PROF SERVICES MATERIALS OTHER PROF SERVICES a MATERIALS O N O 1- M r- lf) lf) l0 M O N N N CO N N V M M M N M r N O c0 co co co (0 co co co c0 CO N V (NI N O c0 V V co co M co co O O O O O O O O c0 O 137986 383404 101219 SCHILZ ORN IRON INC 148905 11/12/2020 137926 8358 O O O (n O O O (n 101223 SCOTT CO TREASURER 148906 11/12/2020 137999 IN26455 ASSETWORKS CHARGES SEWER SERVICES INC 148907 11/12/2020 co TRAP CLEANING 01 N CA 0) (A SHAKOPEE PUBLIC UTILITY COMM 148908 11/12/2020 137887 6538 DOWNTOWN LIGHTING 00 O (n O 00 SHAKOPEE VET CLINIC 148909 11/12/2020 137971 105551 CASE 20020798 O O N O O O r O) 101239 SHERWIN WILLIAMS CO 148910 11/12/2020 137906 7025-4 105794 SHRED RIGHT - A ROHN INDUSTRIES CO 148911 11/12/2020 137975 539956 SHREDDER SERVICES FOR PD 109655 SRF CONSULTING GROUP INC 148912 11/12/2020 137953 12489.00-19 CO CO N. CO O) V C0 CO N. CO O 100632 ST CROIX RECREATION INC 148913 11/12/2020 137895 20712 O O O O N O O O O N Page 522 of 527 101236 STREICHER'S 148914 11/12/2020 11/12/202014:14:23 CITY OF SHAKOPEE O O 0) 0 J N U Council Check Register by GL Council Check Register and Summary Business Unit Account Description a Q Account No Continued... W W U a a UNIFORMS/CLOTHING UNIFORMS/CLOTHING EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES EQUIPMENT MAINT SUPPLIES O O O V V V 01 CO CO CO N N (V ▪ CO O O 0 O CO 7 1� 7 7 N- 1` O) O r r N. Z N. O) N. r O CO CO CO CO CO a- a- a- a- 0 ❑ 0 d Supplier / Explanation 101236 STREICHER'S 148914 11/12/2020 AJ93 UNIFORM/ACCESSORIES AJ93 LONG SLEEVE SHIRT UNIFORM 109041 TERMINAL SUPPLY CO 7 O 7 co 1- O O O OO 0) N r r 148915 11/12/2020 128385 TERRACON CONSULTANTS INC 148916 11/12/2020 BUILDING I.S. FUND OTHER PROF SERVICES CLEAN-UP DAY OTHER RENT 1` N CO co M O co O I- 137959 TE37521 LO N O M N O M TOTAL RENTAL SHAKOPEE 148917 11/12/2020 137904 1-222235 CLEAN UP DAY GATE CO N 00 N TOWMASTER, INC CD 148918 11/12/2020 H W II ce a EQUIPMENT MAINT SUPPLIES OTHER PROF SERVICES SEWER MANAGEMENT SURFACE WATER MANAGEMENT 0 • 0 0 0 0 Z Z Z Z Z FORMS/CLOTH FORMS/CLOTH FORMS/CLOTH FORMS/CLOTH FORMS/CLOTH z z z z z DDDDD W H W W LU a 0 W OPERATING SUPPLIES OPERATING SUPPLIES OPERATING SUPPLIES O 1- l() N N N N N N N N N M N N N N N N N N CO CO O CO CO CO (p CO CO CO CO N N N N V M N N V V CO O) V CO t 1- 1` (O t V O 0 CO O O O 1- r 0 0 0 137892 432815 co co 0 co O) 0 co 0 125910 TREASURE ENTERPRISE, INC 148919 11/12/2020 137905 1001 N W M 0) M WSB & ASSOC INC O 0 O 148920 11/12/2020 137952 R-016928-000-1 101258 ZACKS (O (O (O (O (O CO CO CO O 0 0 0 0 CO CO CO CO O CO CO CO M NI- NI- M M M M M CO CO CO CO CO CO CO CO CO CO OD O r r CO COO COCD Cf) CCO I, - CO CO Cr) CO CO CO CO ro co co co W W W W W O 0 0 0 0 O 0 0 0 0 Page 523 of 0918 O 0)) 0 0 CO O 60) O) 0 O V (n O N N CO CO CO 148921 11/12/2020 11 /12/202014:14:23 CITY OF SHAKOPEE Council Check Register by GL Council Check Register and Summary Business Unit Account Description a a co Account No O Z C Z U O 0 0 a Supplier / Explanation C 0 E 4t i33.) U Continued... 101258 ZACKS N 0) co SEWER MANAGEMENT OPERATING SUPPLIES SURFACE WATER MANAGEMENT OPERATING SUPPLIES SEWER MANAGEMENT SURFACE WATER MANAGEMENT a a a a a a a a a a DDDDD CO CO CO CO ZZZZZ 1000Q uJ a a a a a a a 0 0 0 0 0 ADMINISTRATION PERSONNEL -PAYROLL PLANNING w 0 J w 0 0 INSPECTION ENGINEERING RECREATION PROGRAMS O O O O 9 O O O O O rCC 0 0 0 0 0 0 0 0 0 0 a a a a a a a a a a W 0 Z Z LT_ PREPAID OTHER FACILITIES ENGINEERING w U 0 a INSPECTION F W w W (O NATURAL RESOURCES a RECREATION W LT_ H H H H H COCc) H H ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ U U U U U U U U U U GENERAL FUND GENERAL FUND GENERAL FUND COCCCCCCCCIYCCCCLLL CO CO CO CO CO CO CO CO CO DDDDDDDDDD J J J J J J J J J J co co w w w W W W w W W W DDDDDDDDDDLLJ u_ w w w w w LL w w wCC CC CC CC CC CC CC CC CC CC Z W O O O O O O O O O O O W a F F F H F F F F F F (0 (0 O O O O O O O O O O O Q W SEWER MANAGEMENT MOTOR FUELS & LUBRICANTS SWEEPING MOTOR FUELS & LUBRICANTS w U O a EQUIPMENT MAINT SUPPLIES N N NNNNN N N N N N N N N N N l() N N N N N N N N N N O O O N N O 0 O 0 O O O O (0 (0 M M M M M M M C) O N N N N N N N N N N N C) N N V N N NNNNN M M M M M M M M M M <0 N N N N N N N N N N U) Uf) Lt.) N N N c0 CO CO cD CO CO CO (Cr (0 CO M CO co CO CO M CO CO M CO M CO CO CO CO O M CO CO CO M 0) O O O M M V NNM N M 5N (- N c0(- Li, M N V M N N O O O 0) f� V CO V N-M cc) cc) V (0 V M M V V CO CD CO cc) O O 0 I� r M I-- r 0 0 0 I- r O O O O 0 0 0 0 0 O O O 0 Cr 0 0 0 0 0 0 0 . h h Cr M CO 7 CO M Ni CO CO 101259 ZEP SALES & SERVICES 148922 11/12/2020 O CO CO CO CO CO CO CO CO M LO 00 00 0 00 fr- O c0 c0 c0 c0 LO cf) cf) c!) c!) O O O 0 0 CO00000 O O O CO O 0 O O O O O 0 0 0 O NNNNNNNNNNN O O O O O O O O O O O POSTAGE- POSTAGE- POSTAGE- POSTAGE- POSTAGE- POSTAGE- POSTAGE- POSTAGE- POSTAGE- POSTAGE- POSTAGE- FUEL- 10/20 FUEL- 10/20 FUEL- 10/20 FUEL- 10/20 FUEL- 10/20 FUEL- 10/20 FUEL- 10/20 FUEL- 10/20 FUEL- 10/20 FUEL- 10/20 FUEL- 10/20 FUEL- 10/20 FUEL- 10/20 FUEL- 10/20 FUEL- 10/20 cD N N N N O CO O O CO O O O O O O 0 Cr 0 0 0 0 0 0 0 0 O O O 0 0 CO CD CO CO CO M M M CO CO CO CO CO CO CO N- r r r r r 4- 0) O O O O I— r r r r 4- 4- 4- 4- 4- 4- r r r N- r r r 4- r 4- M M 0) M M M M o) M M M M 0) CC) CC) C) M M C) o) M M M M M M M M O) O) M FLOOR CLEANER W O O O O D I- 4- r r N M M M M N 125137 OSHAKOPEE MONTHLY ALLOCATION O 0 0 0 0 0 0 0 0 O 0 0 0 0 0 O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N N N N OO 0 0 0 0 O O O O O O O O O O 0 0 0 O 0 0 0 0 0 O 0 N N N N N N N N N N N Cr Cr O O O O O O O O O Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z O O O O O O O O O O O O O O O Z Z Z Z Z Z Z Z Z Z Z F F F F F F F F F F F F F F F O O O O O O O O O O O Q Q Q Q Q < < < < < < < Q Q Q F F F F U U U U U U U U U U U U U U U Q Q Q Q Q Q Q Q Q Q Q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 U U 0 0 0 0 0 U 0 0 0 J J J J J J J J J J J J J J J 0 0 0 0 0 0 0 0 0 0 0 Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q J J J J J J J J J J J W W W W W W W W W W W W W W W Q Q Q Q Q Q Q Q Q Q Q U` U` U` 0 0 0 U` U` U` U` U` U` U` U` U` w w w w w w w w w w w Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q O O O O O O O O O O O CO CO CO CO CO CO CO CO CO CO CO CO CO Q Q Q Q a a Q Q Q Q DDDDDDDDDDDDDDD FFFFF FFFFFF J J J J J J J J J J J J J J J (/) 0) (1) (/) (/) (n (/) (n W W W W W W W W W W W W W W W O O 0 0 0 U U U U U U U U U U U U 0 0 0 0 a a 0 0a 0a 0 0 W W W W W W W W W W W W W W W CAR/TRUCK WASHES- 10/20 co O O <f) O O O O O O O u) _N <f) co 6C) 6 co N CO M O 0 co CD c� r CO O W LC) O O 7 CO c0 N N O 00 CO I— N M 0 co n LID O V CO N 00 Ln O C() C) C() co N M O O N.: «0 O C() O O (C) N O V O I� r CO N I- LO O LO W CO I- O OD c() c0 N M O c') N CO N LO N co V u) a) co V 20201014 10/31/2020 11/12/202014:14:23 CITY OF SHAKOPEE O O U) 0 0 J N c U co 0 0 N a Council Check Register by GL Council Check Register and Summary Business Unit Account Description a a 0 Account No z O z U 0 a Supplier / Explanation Continued... OSHAKOPEE MONTHLY ALLOCATION 20201014 10/31/2020 INSPECTION NATURAL RESOURCES a W LL WWWWW J J J J J a a a a a a a a a a DDDDD CO CO U) U) (.1) H H H H H Z Z Z Z Z z z z z z 2 a a a a a 00000 W W W W W CAR WASH CAR/TRUCK WASHES TRUCK WASH CAR/TRUCK WASHES SEWER MANAGEMENT EQUIPMENT MAINT SUPPLIES ENGINEERING ENGINEER FEE - PUBLIC PARK FEE - PUBLIC Q a = Cr) N CO 0 00 O O O CO O N LO CO 0' N 7 7 7 O O 0 O N 0 0 0 0 O O O O O 06 O O O O O O o 0 0 o rn o 0 0 CT o a' N N LNL LT_ LNL LNL LNL LNL LI LNL < a a a 0 0 0 0 0 0 0 0 U) 0) 0) CO 0) U) U) U) U) U) U) H H H H H H H H H H H ZZZZZZZZ Z Z Z W W W W W W W W H H H H H H H H H H H D D D D D D D D J J J J J J J J J J J H H H H H H H H >>>>> D D D>>> 0 0 0 0 0 0 0 0 COCOCOU) U) U) COCOCOU) U) ❑ ❑ D D D Q c Q z z z z z z z z z z z a a a a a a a a 0 0 0 0 0 0 0 0 0 0 0 H H H H H H H H U U U U U U U U U U U u) u) to co to to to to z z z z z z z z z z z< a a a a a a a LL LL LL LL LL LL LL LL CO CO CO CO CO CO CO CO CO CO CO Z Z Z Z Z Z Z Z W W W W W W W W W W W ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ H H H H H H H H U` U O U` U` U` U` U` U` U` O z z z z z z z z Z z z z z z z z Z Z Z W W W W W W W W CC CC a a a a a a W a C 0 0 0 0 UJ UJ UJ UJ W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W > > > > > > > > Z Z z z z z z z Z Z Z 0 0 0 0 0 0 0 0 U O O O O O O O O D U a a a a a a a a z z z z z z z z ZZZ W W W W W W W W W W W z Q z z Y J H> Q O 0 W W Q 0 H W V) Q> = Y LgJL K O O W a 0 0 Q H ~ rn z W W w 0 > O Q> Q D a I m= II SAN19-001 L-16 DEMO SAN19-005 SCADA UPGRADES SAN20-003 20 LATERAL PIPE REHA SAN21-001 MARAS/HANSON UTILITY SAN24-001 W END LIFT STATION STS19-003 REROUTE STORMWATER STS20-002 DRAINAGE/FLOOD PREVE STS22-001 LOT ABMP@ GOV CTR ENGINEERING/DESIGN CONSULTANTS PA-19-09 MEMORIAL PARK BRIDGE MOTOR FUELS & LUBRICANTS MOTOR FUELS & LUBRICANTS MOTOR FUELS & LUBRICANTS GENERAL FUND FUEL TAX PAYABLE W W K MOTOR FUELS & LUBRICANTS GENERAL FUND FUEL TAX PAYABLE O O O 0 0 0 N N N N N N N N N N N N L) LO LO LO LO CD 0) Ln N N N N N N N 7 7 7 7 7 O 0 7 N N CO CD CO CO CO O O O N N N CO N 00N N N N N CO CO N CO CO M M M M M M M M M M M N.-I,-I,- r r r M NNNONO CO CO CO CO CO 7 7 CO 7 7 CO CO CO CO CO CO CO (fl CO CO CO CO CO CO CO CO CO CO O CO CO CO CO N CO N O N N M O I� 7 LO CO 7 O I. 0) 0) CO CY) O (O M 0) O O CO N CO N N co LO N co O CO CO CO CO CO 0) CO CO 0) (0 (0 CO CO CO N O O M N 7 N O N O co 7 CO CO CO 7 7 I— 7 CO co co o0 co co co co 00 00 co CO CO CO CO co o0 co co O M 7 7 CO 0 7 0 O O O O O O O 1-- 0 O CO CO CO CO CO O CO CO CO CO CO CO CO CO CO CO CO CO CO CO 0 0 0 O 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N CNCNICNINGN CNN CV O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O U) U) U) U) U) U) V) U) W W W W W W W W U) U) U) CO CO CO CO NTERNAL- NTERNAL- NTERNAL- NTERNAL- NTERNAL- NTERNAL- NTERNAL- NTERNAL- NTERNAL- NTERNAL- NTERNAL- NTERNAL- NTERNAL- NTERNAL- NTERNAL- NTERNAL- NTERNAL- NTERNAL- NTERNAL- NTERNAL- NTERNAL- NTERNAL- 0 0 0 0 O O N N N N N N O O O O O O W W W W W W M M M M M M M CO CO M M M M CO M M M M M M M CO N N N N N N 1` 1` r r f` � N- N- N- N- 1` 1` 1` 1` r r N- N. I` N- N- N- N. 1` 1` 1` I` I` I` t` r r r r r 1` 1` r 1` 1` N- N- r N- N- N- N. N. 1` r r r r r N- N- N- N. 1` r- N. N. N. r I` r r I` N. N- CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO M M M COMM CAR/TRUCK WASHES- 10/20 CAR/TRUCK WASHES- 10/20 CAR/TRUCK WASHES- 10/20 CAR/TRUCK WASHES- 10/20 CAR/TRUCK WASHES- 10/20 CAR/TRUCK WASHES- 10/20 CAR/TRUCK WASHES- 10/20 CAR/TRUCK WASHES- 10/20 NTERNAL CHARGES- 10/20 NTERNAL CHARGES- 10/20 NTERNAL CHARGES- 10/20 NTERNAL CHARGES- 10/20 NTERNAL CHARGES- 10/20 NTERNAL CHARGES- 10/20 NTERNAL CHARGES- 10/20 NTERNAL CHARGES- 10/20 NTERNAL CHARGES- 10/20 NTERNAL CHARGES- 10/20 NTERNAL CHARGES- 10/20 NTERNAL CHARGES- 10/20 NTERNAL CHARGES- 10/20 NTERNAL CHARGES- 10/20 NTERNAL CHARGES- 10/20 NTERNAL CHARGES- 10/20 NTERNAL CHARGES- 10/20 NTERNAL CHARGES- 10/20 NTERNAL CHARGES- 10/20 NTERNAL CHARGES- 10/20 NTERNAL CHARGES- 10/20 NTERNAL CHARGES- 10/20 O O O O O O O O 7 7 7 O) N N 0 7 N 0) O CO CO N N N 7 co O 7 O O O O O O O O M LO 7 1� N CO Lf) N O O N- LO N O LO CO 00 In N 0) I� O) M LO CO O LO co 0) N- 7 O 00 I. N. 00 N CO CO 7 0") N O 7 I� N V LO COCO N- COLO M N O) LO N- LO O 7 0) r LO 00 LO CO O COO COO 7 O W 7 7 , r N CO- N N 7 LO M OMNDOR- SPECIAL FUEL TAX O O O O O O NNNNNN O O O O O O TAX PAYABLE - TAX PAYABLE - TAX PAYABLE - TAX PAYABLE - TAX PAYABLE - TAX PAYABLE- N W W W W W W 7 u_ u u u u u LL LL LL LL LL LL 20201015 10/31/2020 co 7 7 M co M N N N O O M M 00 7 O N co co N LO Page 525 of 527 11 /12/202014:14:23 CITY OF SHAKOPEE O O 5 0 J N 00 U 00 00 N O d Council Check Register by GL Council Check Register and Summary Business Unit Account Description Account No z C 0 0 d Supplier / Explanation C 0 E N 4t U L U Continued... OMNDOR- SPECIAL FUEL TAX 20201015 10/31/2020 SEWER MANAGEMENT MOTOR FUELS & LUBRICANTS SWEEPING MOTOR FUELS & LUBRICANTS SWEEPING MOTOR FUELS & LUBRICANTS N N N N N N CO � CO (M M CO PAYABLE- 10/20 PAYABLE- 10/20 PAYABLE- 10/20 CAR WASH CAR/TRUCK WASHES TRUCK WASH CAR/TRUCK WASHES PLANNING SALE OF DOCUMENTS W J 0 d SALE OF DOCUMENTS ICE ARENA GENERAL ADMISSIONS ICE ARENA ICE RENTAL - PRIME TAXABLE ICE ARENA ROOM RENTALS ICE ARENA OTHER RECREATION FEES COMMUNITY CENTER MEMBERSHIPS COMMUNITY CENTER GENERAL ADMISSIONS PARK SERVICES PARK FACILITY RENTAL GENERAL FUND SALES TAX PAYABLE PARK DEVELOPMENT CONCESSION STANDS PARK DEVELOPMENT SALES TAX PAYABLE CO 0') CO 7 CO CO N CO CO O CT) CT)O r 0) CO CO O) 00 O O O L 0) r r r O r r r 0 O 0 7 7 7 7 7 7 7 7 7 7 7 N 7 N O M M M M 7 7 Cn O O O l0 0) it r r r r r r r O N N 7 7 M CO O CO CO O O (D O O 0 O O O O O O O O O O 0 r 7 0 0 0 0 0 0 0 0 0 0 0 0 0 0 NNNNNNNNNNNNNN C 0 c 0 0 0 0 0 0 0 0 0 O O O O coO O O O O O O O O W W W W W W W W W W W W W W CO CO CO CO CO CO CO CO CO CO CO CO CO CO Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q - Q Q Q Q - Q Q Q Q - Q Q Q a a a a a a a a a a a a 0_ a N N N 7 7 7 7 7 7 7 7 7 7 7 7 7 7 r r r N- r N- N- N- N- N- N- N- N- r r N- r r r r r r r r r r r r r N. Nr r r Cr) (n CO Cr) Cr) Cr) Cr) Cr) Cr) CO CO CO CO CO M Cr) M FUEL TAX PAYABLE- 10/20 FUEL TAX PAYABLE- 10/20 M O In O) M 7 FUEL TAX PAYABLE- 10/20 OMNDOR- SALES TAX O O O O O O O O O O O O O O NNNNNNNNNNNNNN O O O O O O O O O O O O O O W W W W W W W W W W W W W W ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB ES TAX PAYAB 20201016 10/31/2020 Q Q Q Q Q Q Q Q Q Q Q Q Q Q O O O O O O O co co co O O O O O co co co co. co co co co O O O O co 0) M r r _ O O N N O 7 M N. N. 7 CO 7 r N Cr) ▪ r 0) co- co- r Payment Instrument Totals Grand Total Total Payments Page 526 of 527 Funds transferred electronically November 5, 2020 to November 17, 2020 PAYROLL $357,935.65 FIT/FICA $97,639.05 STATE INCOME TAX $21,204.05 PERA $105,820.15 HEALTH CARE SAVINGS $9,564.55 HEALTH SAVINGS ACCT $61,005.32 NATIONWIDE DEF COMP $10,037.07 ICMA DEFERRED COMP $2,588.18 MSRS $5,935.59 FSA $235.00 MN WAGE LEVY $0.00 Child Support $529.29 Total $672,493.90 Page 527 of 527