HomeMy WebLinkAbout5.A.1. Extension of Consultant Contracts
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CITY OF SHAKO PEE
Memorandum CO'fSf~Mr
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TO: Mayor & City Council
Mark McNeill, City Administrator
FROM: Bruce Loney, Public Works Director
SUBJECT: Approval of Consultant Contract Extension
DATE: January 2, 2007
INTRODUCTION:
Staff is requesting a contract extension to January 1, 2008 for consultant contracts
between the City and Engineering consultants working for the City.
BACKGROUND:
In 2003, staff went through a request for proposal and selection process to determine
three consultants to work on municipal improvement projectsfor the City. The contract
termination date is January 1, 2007.
In review of the reduced amount of work to be done by consultants in 2007, staff would
recommend a one year extension on the contacts with WSB & Associates, Inc. and
Bonestroo, Rosene, Anderlik & Associates, Inc. The major projects for 2007 utilizing
consultants are as follows and are already under contract:
. River District Sewer Reconstruction - Phase III (BRA)
. Pike Lake Road south ofC.R. l6 (WSB)
. Comprehensive Sanitary Sewer, Transportation and Storm Water Plans (WSB)
. Comprehensive Park Plan (BRA)
Staff would recommend Council approve a motion extending the contracts of WSB &
Associates, Inc. and Bonestroo, Rosene, Anderlik & Associates, Inc. to January 1,2008.
ALTERNATIVES:
1. Approve the extension of the consultant contract to January 1, 2008 for WSB &
Associates, Inc. and Bonestroo, Rosene, Anderlik & Associates, Inc.
2. Do not extend the consultant contract, at this time, and direct staff to solicit
request for proposals.
3. Table for additional information.
RECOMMENDATION:
Staff recommends Alternative No.1.
ACTION REQUESTED:
Approve the extension ofthe consultant contract to January 1, 2008 for WSB &
Associates, Inc. and Bonestroo, Rosene, Anderlik & Associates, Inc.
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Public Works Director
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ENGRlEFIPPENNINGTON/COUNCIUCONRACTEXTENSION
E. The City will furnish, or direct the Consultant to provide at the City's expense, necessary
additional services.
SECTION III. GENERAL PROVISIONS.
A. This Agreement does not guarantee to the Consultant any work except as authorized in
accordance with Section I above, or create an exclusive Consulting Contract.
B. The City, may from time to time, require changes in the scope of the services of the
Consultant to be performed herein. Such changes, including any increase or decrease in the
amount of the Consultant's compensation, which are mutually agreed upon by and between
the City and the Consultant, shall be incorporated in written Change Orders or Extensions to
this Contract.
I C. Period. This agreement shall be effective until January 1, 200~_~!t::_~~,~~Il_~~~~,~~I.:li_~~_~__/---{ Deleted: 2007 )
provided herein.
D. The Consultant is an independent contractor and nothing contained herein shall constitute or
designate the Consultant or any of Consultant's agents or employees as agents or employees
of the City of Shakopee, Minnesota. Neither the Consultant nor Consultant's employees
shall be entitled to any of the benefits established for the employees of the City nor be cov-
ered by the Worker's Compensation Program ofthe City.
E. The drawings, calculations, specifications, estimates, etc., produced by the Consultant under
the terms of this Agreement, when accepted and paid for by the City, shall become the
property of the City. This provision shall not preclude the Consultant from retaining copies
of such materials for its records. Notwithstanding the foregoing, the City shall indemnify
and hold Consultant harmless from any claim or liability for injury or loss arising from or
alleged to be arising from the subsequent unauthorized reuse of such materials without
having first obtained the Consultant's written approvat In no event shall reuse be deemed
to occurred where the materials have been used on the project for which they are intended.
F. Whenever possible, the period of performance of any specific project undertaken by the
Consultant shall be mutually determined by the City and the Consultant prior to the time that
notice to proceed on such work is given by the City.
G. Laws. The Consultant, at all times, shall observe all federal, state, and local laws, and all
rules and regulations issued pursuant thereto, which in anymanner affect or govern the work
contemplated under this Agreement.
H. All notices required or permitted hereinunder and required to be in writing may be given by
first class mail addressed to City and Consultant at the address shown above. The date of
delivery of any notice shall be the date falling on the second full day after the day of its
mailing.
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