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HomeMy WebLinkAbout10.A. Strategic Visioning Initiative Update --if !O, 4, ~ City of Shakopee 2004-2006 Goals and Action April 3, 2004 Plans Revision: October 26 December 1. 2004 I I 1) Identify & implement additional mechanisms to limit & CD/Ping. Staff Present by 9/30/04 The City Council has adopted the Comprehensive Plan Update, which constrain development so that long-range planning can take identifies specific MUSA staging areas that the City's Planning staff is using place. to provide guidance to the development community. The Council has contracted with Anne Carroll as a consultant for the strategic visioning process. A number of community meetings have been are beinQ held to discuss this, as well as other issues7 Need discussion on this. Note that It seems to conflict '.'\lith portions of Goalit3. Should #3 be the highest priority? Action Steps 1) Adopt '05 budget, maintaining stable tax rate. Finance Preliminary budget and levy amount set for FY 05. Council may choose to schedule workshops prior to the Truth in Taxation hearings if there is a desire to reduce the amount of the levy. P.llrpose of tf:te-~4-werksMfH&-to-disws&.-NeeEl-te-lae-GGR-sGiGt:ls-ef r-elfaRGe--GR--level--Gf--ElevelG(*fleRt-fee&.- A workshop was held on 10/26, which reduced the increase of the budQet levv. 2) Maintain policy of development funded infrastructure Finance w/Eng & CD Support Ongoing expansion (Review Plans & Specs) 3) Maintain an affordable debt service. (CIP) Finance Ongoing No change in policy since April workshop. The most significant challenge appears to be funding park land acquisition, park projects, and community center expansion. FY 05 Budget set service levels I 4) Adopt charges and fees to recover the cost of providing Finance By Oct, 2004 Fee changes to be adjusted at 12/7 meeting. SA TC suit has challenged I current/future services and infrastructure. buildinq permit fees. 5) Continue effort to grow and diversify commercial & Econ. Development Ongoing, but tied to results of is there a need or desire to provide economic .incenft'/es? industrial tax base. Visioning Change in ED Staffing will provide opportunity to discuss appropriate level of City involvetpe.nt Action Steps Parties Responsible Target Dates Progress Check 1) Prioritize services & set measurable goals. Community All , Sept.,2004 Budget process helps sets priorities, but measurement of services in needs analysis (Community Survey) may be considered. budget process is lacking. 2) Conduct a needs analysis. (Staffing, programs, Admin/Finance/All July, 2005 No progress. resources approximatelY budget $10,000) Will help to I establish priorities 3) Identify & seek funding. All Ongoing (by 9/04 for FY 05) No progress $10,000 for survey not specificalJ-y to be provided in FY 05 budget. I Fundinq wovuld have to come from Council Continqencv fund 4) Invest in people: provide training, equipment, & Dept Heads/Council Sept, 2004 Each department continues to invest in job and leadership training leadership opportunities for their individual staff members Dept Heads/Council Ongoing 1) Develop Partnerships with Townships, Private Sector, Council/PRF Director Ongoing Partnerships have been developed or continue to be discussed in DNR, County connection with several possible park developments including Huber Park, Quarry Lake Reuse Project, the Shutrop Property, and the future ISD 720 high school site. 2) Identify future locations for acquisitions. PRF Director/CD Dir. Phase 1 - 7/04 The Parks and Recreation Advisory Board and City Council reviewed potential acquisition sites and recommended a priority acquisition site, the Shutrop property. Joint meeting held to discuss on Nov. 23fd. ReGeffHllBOO-tMt 3 'Norksho~e schedule4{~~-Ra%-wAA si@R-EIiS6ussieA) to review-~~eFl-~fu~j3ated pa~isHion or de~meAffi-wi!l impact the FY O&--ef3erating budget 3) Identify funding. PRF Dir./Finance Dir. July, 2004 In progress. Council appointed Clr. Lehman and staff to develop creative funding options. Several options are being explored. 4) Amend park ordinance - cash/land scenario/dedication PRF Director July, 2004 ~~fldatiefl.-.witl-b~ed to Plannf%J fees up front. GemmissieH-fef-t!::leff-December 9th meeting.G~er 21 meeting. Public hearinQ January 6th. 5) Update Park Master Plan - Future Growth/Long Term CD and PRF Dir. Dec,2004 Plan Early 2005 '.vater m:::magement and transportation updates. Will be working through the rest of 2001 to develop a request for proposal and secure a consultant, if necessary, to assist in tho completion of this update. Staff has been authorized to do distribute a Request for Proposal; that is I 6) Work with developers to construct parks when land/cash PRF/PRAB Ongoing Church Addition and Valley Creek Crossing developments will have parks scenario is appropriate. constructed with development. Discussion on Countryside continues. Action Steps Parties Responsible Target Dates Progress Check 1) Develop an update of 04 Goal Setting Process. Mayor July, 2004 Recommend that Council be upd::lted monthly.Updates to be provided to I Council monthly. 2) Continue enhancement of City WEB page, along w/e- Asst. to CA July, 2004 Va€8AGY-ef-Assistant-te-tM-Gity-Adminfstrater-witl-impeee-faster-f}f9gress, commerce, interaction capabilities, and links to Shakopee ~evelepment-GontiHl.les-witA-exis:tiflg-sta~ Valley News. Will need consultant work to get this launched in JEinua[y. ed by November. UpElatiH9-WiIl-fe{jt:lire-staff-tiffi€T-Heed-te-El~Hi&-pesioon, 'IS. the desire to reduce the budget. IT Coordinator is currently working on gettinq a new website on-line bv the end of the month. It will not have all of the possible features operable. but it wi!! be an improvement over the old system. 3) Increase National Night Out events with participation of Police August, 2004 City Council, City Staff and members of the Police Department and Crime CouncillDept. staff. Prevention Board members, had excellent participation in this year's National Night Out event. There were 49 parties in 2004, compared to 32 in 2003, a significant increase. 4) Enhance current information dissemination. Asst. to CA Ongoing 5) Utilize Neighbor Watch to develop recruitment Police Ongoing Council, staff and Crime Prevention Board members utilized Neighborhood opportunities for citizen involvement, increase Watch as part of the National Night Out events to distribute information and communication. provide opportunities for citizen involvement in the community visioning process. The 2005 budget requests for Fire and Police Departments includes Community Emergency Response Team (C.E.R.T.). Action Steps Parties Responsible Target Dates Progress Check 1) Complete Transportation Component of Comp Plan. CD/Plng/Eng Oct., 2004 The initial draft has been completed by WSB, and viill be-fe#ned-based-0n November, 2004 pepulation and househeld-prejections being-provided-bY-f}larlRfR!}Staff ElufjAg-the-week-ef-S.epteffiber-2-7~OO4; ---.'- - -, The analysis is being revised based on staff revisions to the qrowtn assumptions. 2) Complete Scott County Joint Transit Study CD/Plng/Eng Jan., 2005 The study is underway, and on track for completion as planned in the Draft due in Nov., 2004. D t spring of 2005. In addition, a joint marketing committee, which the City's complete in Spring, 2005. ue 0 CD director chairs, has been established 3) Identify additional transportation funding sources Plng/Eng. Ongoing Continue communication with MnDOT, consultants on obtaining funding for (State/Federal/Other Sources) projects such as Federal TEA-21. 4) Plans and Partnerships - Regional Trails Eng/PRF Ongoing Work with Scott County and Three Rivers Park District. 5) Identify additional MSAS Designations Engineering Ongoing Yearly updating of mileage to maximize needs allocation. 6) Implement expanded local bus circulators Planning July, 2004 Service was implemented on June 7, 2004, and revisions made.-fev1s1oos wHl-bo-jmplomentoG-oR-OBtobef-4,-2Q04,-IRitialfidofship-RHffioer-s-were-very goed. Ridership numbers acceptable and growing. Parties Responsible Target Dates Progress Check 1) Confirm a unified municipal image/identity (WEB, print., Council/Adm. July, 2004 No progress on city-wide effort to date. However, Parks and Recreation vehicles, transit. Advisory Board is working on park naming policy and signage will follow. Needs discussion by Council 2) Construct key entrances/corridors, ID'd by landscape, CD/Ping Tied to Budget $25,000 provided in the 2005 preliminary budget.. monuments, etc. 3) Explore partnerships w/County & MnDOT to upgrade Eng/Plng Ongoing No progress to date. highway corridor appearance (CSAH 101, 69, 17, 83, 169) 4) Overlay district for DT/1 st Avenue Ping July, 2007 Planning staff has collected a number of samples of such ordinances, and is examining them before coming forward with a specific proposal for Planning Commission and City Council consideration. 5) Open up/better utilize Huber Park river vistas and PRAB/PRF Dec,2005 Concept design approved. access. 6) Develop architectural controls, and incentives that Econ Devel/Plng July, 2005 Will include input from Historic Preservation group encourage use of design/materials for "Old Shakopee". Action Steps Parties Responsible Target Dates Progress Check 1) Share the vision back to the entire community, and Mayor/Admin Post-Adoption Currently in the community conversation stage. develop support for the vision. 2) Develop action plans as part of Visioning Process. Admin/Ping. By end of '05 Visioning process has not reached this stage yet. 3) Amend comprehensive plan(s) to be consistent with the CD/Ping. Mid '06 The Visioning Process has not reached the stage where specific changes vision. to the Comprehensive Plan are suggested or dictated. 4) Amend regulations/official controls regarding cost and CD/Ping w Eng Mid '07 quality of developments. Parties Responsible of PW/PRF Dee, 2004 Computer programs for pavement, sewer & signs need to be installed, data Roads, Sewer & Storm entered for management of infrastructure. Transfer of data to be done this winter. Computer programs are up and running. Building maintenance systems have been completed for all building except the Library. 2) Develop Maintenance Program for recreational PW/PRF Dee, 2004 Review of potential software programs to be done this winter. infrastructure (playground, trails, park fields) Updating policies for infrastructure this Winter. 3) Examine annual appropriations for road, recreation, and PW/PRF Sept, 2004 Will occur this winter. building maintenance. 1) Develop/Expand collaboration w/Townships, SMSC, Council/All Ongoing Mayor has made preliminary contact with SMSC, and staff continues to Dist. 720 work with SMSC staff on engineering issues. .u Staff attends weekly meetings on high school construction. Clr. Menden is liaison to the School Board. Jackson and Louisville Township Boards met with Council in August to discuss annual budget, the first that that has happened in 3years. 2) Expand relationship w/MnDOT. (CR 69, Cty 21, PRF/Eng/CD/Admin Ongoing Community Development Director, along with Public Works Director Parcel 75, River Bridge, New TH 41) continues to participate with MNDOT in the TH 41 TAC process, the County CR 21 being examined by the Technical Evaluation with CSAH 21 and other issues and projects. Parks, Recreation & Facilities Director continues to work with MNDOT on Holmes Street Bridge and Committee. Parcel 75. PRF Director is working with MNDOT on some excess 169 parcels. And the downtown bridge. 3) Enhance & collaborate SPUC relationship, services, Admin/Eng/Plng Ongoing Need to re-implement monthly meetings with SPUC and city staffs. communication 4) Expand relationships with SCALE, Mutual Aid, PW joint Admin/Police/PW Ongoing Part!cipation by Mayor, Clr. Helkamp, and City Administrator has improved powers, and other jurisdictions. partnership with SCALE participants. 5) Expand communication relations w/Chaska, Eden Admin/Parks/CD Ongoing No progress. Prairie, Chaska (River, Trails, Transit, etc.) Action Steps Parties Responsible Target Dates Progress Check 1) Enhance fire and crime prevention efforts, utilizing Fire/Police Ongoing Each Department continues to enhance Fire and Crime Prevention efforts, existing avenues of communication (I.e. Neighborhood utilizing current communications (newspaper, etc.), to educate community Watch), to educate community members in fire and crime members in Fire and Crime Prevention activities. In addition, the 2005 Fire prevention activities. and Police Department budgets include additional opportunities for the Community Emergency Response Teams (C.E.R.T.), for disaster planning and recovery. 2) Continue to provide the necessary training, equipment Fire/Police Ongoing The 2005 Fire and Police Department budgets include necessary funding I and technology for effective fire, police and EMS service. for training, equipment, vehicles, and technology. 3) Continue to seek alternative service delivery systems, Fire/Police Ongoing In September 2004, the City Council approved the School Resource Officer I such as bike patrol and school resource officers. and DAR.E. Agreements. 4) Develop a joint training facility for fire and police Adm/Police SCALE Schedule City Administrator and Clr. Helkamp serve on SCALE joint training facility services. steering committee. Feasibility report-expecte4bY-eRd-of-2004 to be at 1/7/05 ~rli.! ;;:: 5) Continue to hire skilled staff, in the appropriate numbers, Council/Admin/Fire/ Police Sept, 2004 Fire and Police Department's 2005 budgets include recommended staffing that are required to meet fire and police service demands. levels to maintain appropriat~ service levels for fire and police services. . .. 6) Continue to work in partnership with other agencies and Fire/Police/Admin Ongoing Members of the Police Department continue to work in partnership with businesses to enhance safety at community events and agencies and businesses. W.e.-havebeen-They are very active at the entertainment sites, including the Community Center, Community Center with a visible presence~.. We- andcontinue to work with Valleyfair, and Canterbury Park & Racetrack. Valleyfair and Canterbury Park Racetrack and Card.club through Gill existing partnerships.