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HomeMy WebLinkAbout4.F.2. Approval of Minutes:December 04, 2012 OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 4, 2012 1. Roll Call Mayor Tabke called the meeting to order at 7:00 p.m. and roll call was taken. Present: Mayor Brad Tabke, Councilors Pamela Schurman, Matt Lehman, Steve Clay and Jay Whiting. Staff Present: Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/Engineer; Julie A. Linnihan, Finance Director /City Clerk; Jamie Polley, Parks, Recreation & Natural Resource Director; Jeff Tate, Police Chief; Rick Coleman, Fire Chief; and Jim Thomson, City Attorney 2. Pledge of Allegiance 3. Approval of the Agenda Schurman/Clay moved to approve the agenda as amended. Motion carried 5 -0. 4. Consent Business Mr. McNeill advised Council that 4.D.1, Approval of Preliminary Plat of Dakota Crossings — Res. No. 7247, has been removed from the Consent Agenda. Lehman/Whiting moved to approve the Consent Agenda as amended. Mr. McNeill read the Consent items. Motion carried 5 -0. 4.A.1 Lehman/Whiting moved to approve parking control changes for the west side of the 200 block of Holmes Street, and on the east side of the 200 block of Lewis Street with parking exemptions granted for those with a handicap parking permit. (Motion carried under the Consent Agenda) 4.A.2 Lehman/Whiting moved to authorize the appropriate City officials to execute the Cooperative Agreement with the City of Prior Lake for the Pike Lake Road Culvert Replacement. (Motion carried under the Consent Agenda) 4.B.1 Lehman/Whiting moved to grant Claudia Cassman full -time regular status as a Police Records Technician. (Motion carried under the Consent Agenda) 4.B.2 Lehman/Whiting offered Resolution No. 7260, a resolution adopting the 2013 Pay Plan for Certain Non -Union Employees of the City of Shakopee and Authorizing 2013 salaries for elected officials, and moved its adoption. (Motion carried under the Consent Agenda) 4.B.3 Lehman/Whiting offered Resolution No.7261, a resolution establishing the 2013 Pay Plan for Part-Time, Temporary and Seasonal Employees, and moved its adoption. (Motion carried under the Consent Agenda) 4.B.4 Lehman/Whiting offered Resolution No. 7262, a resolution adopting the 2013 Pay Plan for Part-Time Employees of the Shakopee Fire Department, and moved its adoption. (Motion carried under the Consent Agenda) Official Proceedings of the December 4, 2012 Shakopee City Council Page 2 4.B.5 Lehman/Whiting moved to approve the job description for the position of Administrative Assistant in the Public Works Department, and authorize staff to begin the hiring process. (Motion carried under the Consent Agenda) 4.C.1 Lehman/Whiting moved to authorize the purchase of 16 new group cycle bikes with feedback consoles, in the amount of $19,814.62, from 2 Wind Exercise, Inc. (Motion carried under the Consent Agenda) 4.E.1 Lehman/Whiting moved to authorize the appropriate city staff to enter into an agreement to extend the School Resource Agreement with ISD 720 through December 31, 2013, and move its adoption. (Motion carried under the Consent Agenda) 4.F.1 Lehman/Whiting moved to approve the bills in the amount of $406,066.68, and electronic transfers in the amount of $421,653.05 for a total of $827,719.73. (Motion carried under the Consent Agenda) 4.F.2 Lehman/Whiting moved to approve the minutes of November 7, 2012, and November 20, 2012. (Motion carried under the Consent Agenda) 4.F.3 Lehman/Whiting moved to approve the applications and grant a massage therapist license to Kelly Peterson, Lacy Blake and Crystal Meger. (Motion carried under the Consent Agenda) 4.F.4 Lehman/Whiting offered Resolution No. 7254, A Resolution Changing the January, 2013, City Council Meeting Dates. (Motion carried under the Consent Agenda) 4.F.5 Lehman/Whiting moved to authorize the City Clerk to issue tobacco licenses for 2013. (Motion carried under the Consent Agenda) 5. Recognition of Involved Citizens by City Council. Mayor Tabke asked if there was anyone in the audience who wished to speak on an item not on the Agenda. No one responded. 6. Proposed2012 /2013 Tax Levy and Operating Budget — Res. Nos. 7258 and 7259. Julie Linnihan, Finance Director, presented Council with the preliminary levy which represents a 4.5% increase in the General levy over the 2012 levy. The Economic Develop Authority Levy has been included in the General Levy and the amount of allocation for this is in 2013 is $80,000. Ms. Linnihan also reviewed the 2013 levy and budget increased specific to several new initiatives that finance newly created positions, projects and debt for a total of $1,087,493. With the increases to the General Levy and Debt Service for Fire Referendum, the total levy is $15,529,723. The following Shakopee residents commented on the proposed levy and budget. Venkata Potti, 7540 Oak Ridge Trail, Anwer Kalim, 581 Marschall Rd., Sean Nelson, 603 E. 8 Ave., and Lon Dugan, 9177 Boiling Springs Lane. Lehman moved to reduce the downtown flower basket funding by $6,500. Jim Thomson, City Attorney, advised that it would be better to get a motion on the table with the proposal and then make a motion to amend it. Cncl. Lehman withdrew his motion. Whiting /Clay offered Resolution No. 7258, A Resolution Setting 2012 Tax Levy, Collectible in 2013 and move its adoption as presented. Discussion followed. Official Proceedings of the December 4, 2012 Shakopee City Council Page 3 Lehman/Schurman moved to reduce the levy by $6,500 relative to the downtown flower baskets. Discussion followed. Cncl. Lehman stated that he doesn't believe that government should be using tax dollars to care for flower baskets. Mayor Tabke asked for a vote on the motion, which carried 4 -1, with Cncl. Clay opposing. Schurman/Lehman moved to reduce the levy by approximately $240,000 by removing the positions of (6) part-time fire fighters, Economic Development Specialist, Human Resources Technician and Natural Resources Technician. Motion failed 2 -3 with Cncl. Whiting, Cncl. Clay and Mayor Tabke opposing. Clay /Lehman moved to reduce the levy by $40,000 by removing the positions of part-time fire fighters. Discussion followed. Mayor Tabke would rather see $40,000 go toward debt service rather than decrease the levy. Cncl. Lehman said he is disappointed in the budget. Cncl. Whiting said that the City should be collecting $248,000 to pay for the voter approved referendum bond but the City is only collecting a minimum amount at this point. He would like to keep the $40,000 and put it toward debt service. Cncl. Clay would like to discuss debt service issues in the next budget cycle pending possible increases in property values. Mayor Tabke asked for a vote on the motion. Motion carried 3 -2 with Council Whiting and Mayor Tabke opposing. Mayor Tabke asked for a vote on the main motion. Motion carried 3 -2 with Cncl. Lehman and Cncl. Schurman opposing. Whiting/Clay offered Resolution No. 7259, A Resolution Adopting the 2013 Budget and moved its adoption. Discussion followed. Cncl. Lehman asked if the vote was on a revised budget, based on the previous vote on the levy. Mr. Thomson said that the budget should be amended to reflect a reduction of $6,500 regarding the removal of the downtown flower baskets. Cncl. Whiting amended his motion to reduce the budget by $6,500. Cncl. Clay concurred with the amendment. Mayor Tabke asked for a vote on the motion. Motion carried 3 -2, with Cncl. Lehman and Cncl. Schurman opposing. Ms. Linnihan recapped the General levy and budget for Council to reflect the reductions that were voted on. The levy is set at 15,333,223, which reflected an approximate increase of 4.2 %. The adopted budget was revised to reflect the elimination of the downtown flower baskets. The budget is set at $21,345,712. 7. Business Removed from the Consent Agenda Nothing had been removed 8. Recess for Economic Development Authority Meeting. No meeting 9. Recess/Reconvene Lehman/Whiting moved for a 10 minute recess. Motion carried 4 -1 with Cncl. Schurman opposing. Mayor Tabke reconvened the meeting at 8:45 p.m. 10. General Business 10.F.1 Update on Refuse/Recycling Request for Proposals (RFP) Mr. McNeill stated that Foth Engineering and Schaefer Consulting was in attendance to Official Proceedings of the December 4, 2012 Shakopee City Council Page 4 summarize the work accomplished and were also seeking input from Council regarding some key policy questions before moving forward. Dan Krivit, Sr. Project Manager, Foth Engineering discussed with Council the summary of results to date for the RFP process for the residential refuse, recycling, and yard waste collection service. Mr. Krivit said he has met with city staff and the Environmental Advisory Committee (EAC) regarding feedback to help formulate recommendations to be forwarded to City Council. Tracy Schaefer of Schaefer Consulting, discussed with Council the existing City contract system as well as the results of the EAC feedback Mr. Krivit shared with Council the issues that the EAC and City Staff would like to be addressed in the new RFP. He also discussed the RFP schedule and process. His goal is to have the RFP drafted in January, 2013. The RFP will be released on February 20, 2013, and proposals due on March 20, 2013. The contract will be awarded in June 2013. The new contract would begin on June 1, 2014. After the presentation, Council said they concurred with options for proposals to contain both City and hauler owned cart options; wanted clear language on bad debt and ability to bill property owner and renter; and wanted `senior rates" or rates for low trash users including bi- weekly refuse pick up options. Cncl. Lehman said he would like to review the top three proposals. 10.F.2 Goal Setting Process Mr. McNeill said that in March 2012 Council and Department heads spent two evenings with a facilitator to establish two to five year goals for the City. Staff had later returned with recommended tasks to achieve the goals; however, the Council chose not to adopt those recommendations. Mayor Tabke has suggested having each department establish three goals for 2013, three goals for two to five years and three goals five years and beyond. He would also like the City's advisory boards and commissions also perform a goal setting exercise. A majority of the Council was not supportive of the Mayor's suggested recommendations. Whiting/Schurman moved to bring back the existing goals from the March 2012 session with updates in January 2013. Motion carried 5 -0. 11. Council Members' Reports Cncl. Whiting attended the Shakopee school board meeting. He said they discussed naming the alternative learning center in the near future. He also attended the Shakopee Chamber of Commerce meeting, where their budget was discussed. Cncl. Clay attended the Shakopee Public Utilities Commission meeting. There were no significant rate increases for 2013. Cncl. Lehman and Schurman had nothing to report. Mayor Tabke had nothing to report. 12. Other Business None Official Proceedings of the December 4, 2012 Shakopee City Council Page 5 13. Adjourn Lehman/Schurman moved to adjourn to Tuesday, December 18, 2012 at 7:00 p.m. Motion carried 5 -0. Meeting ended at 9:44 p.m. " f Julie A. Linnihan Finance Director /City Clerk Kim Weckman Recording Secretary