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Home My WebLink About4.A. Approval of Minutes: November 3, 2004 and December 7, 2004 OFFICIAL PROCEEDINGS OF THE ECONOMIC DEVELOPMENT AUTHORITY SHAKOPEE,NnNNESOTA REGULAR SESSION November 3, 2004 . Members Present: Chair Joos, Helkamp, Schmitt, and Menden. Members Absent: Commissioner Lelunan. Staff Present: Also Present: Mark McNeill, City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Jim Thomson, City Attorney; Gregg V oxland, Finance Director and Paul Snook, Economic Development Coordinator. I. Roll Call: Chair Joos called the meeting to order at 8:22 p.m. Roll was taken as noted above. II. Approval of the Agenda: MendenlHelkamp moved to approve the agenda as,written. Motion carried 4-0. III. Approval of the Consent Agenda: The following items were on the Consent Agenda. Item No.4. Approval of the meeting minutes for October 5, 2004 (part ofthe item remained on Consent). Item No. 5a. Approval of the bills in the amount of$831.33. Item No.6. Resolution No. 2004-5; Resolution appointing Kenneth Swanson to the . Economic Development Advisory Committee was added to consent. The following item was removed from the Consent Agenda. Item No.4. Approval of the meeting minutes for September 7, 2004 (part of the item was pulled from Consent). Helkamp/Menden moved to approve the Consent Agenda as modified. Motion carried 4- o with Chair Joos abstained on the October 5th minutes because he was 110t at that meeting. Helkamp/Menden moved to approve the Consent Agenda for items nos. Sa and 6. as amended. Motion carried 4-0. IV. Approval of the Minutes for September 7 and October 5, 2004. Action for the meeting minutes for October 5, 2004 was taken under the Consent Agenda. Chair Joos abstained from the October 5th minutes because he was not at that meeting. The September 7, 2004 minutes were removed from the Consent Agenda. Helkamp/Schmitt moved to table the September 7,2004 meeting minutes. Motion carried 4-0. . Official Proceedings of the November 3, 2004 Economic Development Authority Page -2- V. Financial: a. Approval of the Bills. Action was taken under the Consent Agenda. VI. Resolution No. 2004-5; Resolution appointing Kenneth Swanson to the Economic Development Advisory Committee. Action was taken under the Consent Agenda. VII. Other Business: There was no other business. VIII. Adjourn: Helkamp/Schmitt moved to adjourn the meeting. The meeting adjourned at 8:25 p.m. Motion carried 4-0. . fl,JJ-l j . Cj: dith S. Cox, EDA Secretary Carole Hedlund Recording Secretary . OFFICIAL PROCEEDINGS OF THE ECONOMIC DEVELOPMENT AUTHORITY SHAKOPEE,MUNNESOTA REGULAR SESSION December 7, 2004 Members Present: Chair Joos, Lehman, Schmitt, and Menden. Members Absent: Commissioner Helkamp. Staff Present: Mark McNeill, City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Gregg V oxland, Finance Director; Jim Thomson, City Attorney; Mark Themig, Parks, Recreation and Facilities Director andDan Hughes, Police Chief. I. Roll Call: Chair Joos called the meeting to order at 7:14 p.m. Roll was taken as noted above. II. Approval of the Agenda: Lehman/Schmitt moved to approve the agenda as written. Motion carried 4-0. III. Approval of the Consent Agenda: a. Approval of Minutes for September 7, 2004.; The following item was on the Consent Agenda. Item No. 3a. Removethe minutes of September 7, 2004 from the table; and, approve the meeting minutes for September 7,2004. ,.-:', __ ...._,.... _'''n_...'',''"_'',, SchmittlLehman moved to approve the Consent Agenda 'as'c\\h:itten:-Motion carried 4-0. IV. Financial: a. Approval of the Bills. Lehman/Menden moved to approve the bills in theamoul1tof$4,912.0Q. C _".,.,,..._.." ..._,_. It was noted the professional services line item for $4,584.79was actually for work relating to Challenge Printing, Inc. done by Springsted and chargeable the project. Mr. McNeill was going to see ifthis item was a pass through. Motion calTied 4-0. V. 2004 Budget Amendment Resolution No. 2004-6. Mr. Mc Neill noted that this action would transfer $3,273 to the River City Centre TIF project fund (#10) from the EDA budget. Mr. Voxland, Finance Director, noted why this transfer needed to be made. This transfer money in the amount of $3,273 is coming out ofthe EDA reserves. Lehman/Schmitt offered Resolution No. 2004-6, A Resolution Amending Resolution No. 2003-5 A Resolution Adopting the 2004 Budget, and moved its adoption. Motion carried 4-0. Official Proceedings of the December 7, 2004 Economic Development Authority Page -2- VI. Other Business: a. Amendment to the EDA Bud~et: This item related to the September 7, 2004 minutes. Mr. McNeill noted it was his understanding that a couple of the Commissioners had intended that evening notto have $50,000 go into the downtown fa9ade program. Instead that money was to go into the ., revolving loan fund for EDA purposes. He noted the budget for 2005 already had $100,000 placed in an account to be used for a revolving loan fund. Commissioner Schmitt noted this $100,000 was money that the City would be collecting as Challenge Printing repaid their loan. As the life of the loan to Challenge Printing is paid off the fund will grow to $100,000. Commissioner Schmitt was of the opinion that there should be a $50,000 additional grant from the EDA Fund to create the loan because the $100,000 from the repayment of the loan from Challenge Printing would not all be there in the revolving loan account to begin with; it would take years. Commissioner Schmitt hoped there would be a $50,000 annual contribution to the loan fund so eventually there would be sufficient funds to allow the City to grant loans to small manufacturing companies. He would like to work on a fa9ade program a little more but seP::rr~~e fromtl1e fa9~~e pf.()gr81llhe would like to set up a loan progr81TI within the EDA for small manufacturing companies. Schmitt suggested the 2005 EDA budget be amended to provide for a $50,000 contribution from the EDA Fund to tins revolving loan fund along with annual payments on the $100,000 loan granted to Challenge Printing going to the revolving loan fund. Commissionet Lehman stated he preferred to go through the state governmental process because he felt ther~ were checks and balances to their program to protect oversights rather than to have the City make 10811S. Commissioner Menden stated he was okay with establishing tllis'ioari'fUlldifthere was some way wh.en the entire $100,000 from Challenge Printing was in the loan fund:then the annual contributions from the City could be stopped. Commissioner Schmitt stated his intent was to try and build this loan fund to between $250,000 and $300,000. He noted this revolving loan fund according to him was to deal mostly with emerging companies or fledgling companies. Commissioner Lehman felt this could be achieved by changing the tax levy of the EDA and then allocate some of those dollars for a loan function. Mr. Voxland stated no action needed to be taken tonight on the amendment to the 2005 budget for the EDA; he could come back with more information on the $100,000 that would eventually be coming from Challenge Printing. There was confusion on the $100,000 in the EDA budget for 2005 right now. Chair Joos was of the opinion that a loan fund needed to be formed in some way. Staff noted they would follow-up with more information on the current EDA budget and the $100,000 that was now in the budget. MendenlLehman moved to table any amendment to the 2005 EDA Budget and to direct staffto come back with some clarification on the EDA budget and EDA budget balance. Motiol1carried 4-0. Official Proceedings of the December 7, 2004 Economic Development Authority Page -3~ VII. Adjourn: MendenlLehnlan moved to adjourn the meeting. The meeting adjourned at 7:32 p.m. Motion carried 4~0. ;n:.Ml J - 0/- J th S. Cox, EDA Secretary Carole Hedlund Recording Secretary " ~ ~ ., . "" ~ ,~ .