HomeMy WebLinkAbout15.F.1. Purchase of Copier
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CITY OF SHAKOPEE
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TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Copier Purchase
DATE: January 5, 2005
INTRODUCTION:
The City Council is asked to authorize purchase of a Minolta digital copier from Loffler
Companies, in the amount of$14,185.
BACKGROUND:
The FY 2005 budget includes $15,000 for a replacement photocopier. The copier to be
replaced is the one that currently does Council packets; it is four-years old, and has
681,728 copies on it. It is in need of replacement to upgrade for network scanning
technology.
Staff examined a number of copiers, and is recommending that a Minolta DI-650 Digital
Copier be obtained. It has several features that will be useful to the City operation.
The old copier will be moved to the basement file room for more convenient copying of
file materials.
The price for this copier was obtained from the State bid price; therefore, it has met the
competitive quote process.
BUDGET IMPACT:
Total cost is $14,185, which includes delivery, installation and training. $15,000 was
provided in the budget for this.
ACTION REQUIRED:
If the Council concurs, it should, by motion, authorize the purchase of a Minolta DI-650
Digital Copier from Loffler Companies, in the amount of$14,185.
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Mark McNeill
City Administrator
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. City of Shakopee
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. 6.14.2004
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. Thank you for the opportunity to continue being a partner with the City of Shakopee. The digital
equipment that we are proposing will help to increase your productivity and efficiency. Based on
D the cities request, we will be proposing both the Minolta Di650 and the Canon iR7200. Options for
. the machine are laid out in a concise manner as you have asked. The figures presented are from
. the University of Minnesota purchasing contract; After reading this proposal, if there are any
questions please do not hesitate to call and ask.
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. Again, thank you for the opportunity to gain your business and serve you in the future.
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t Government Account Manager
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. City of Shakopee
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. Our Recommended Solution
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Minolta 01650
. . System
. . 65ppm
. . OF
. 2 * 500 Sheet Universal Paper Drawers
. . 1 1500 Universal Paper Drawer
. . Collate, staple, multi-position staple, Hole Punch
. . Duplex
. Post Script Network Printing
. Purchase: $14,185.00
. Maintenance Service a Supplies: $0.006 per Copy
t (No minimum on black a white copies)
Estimated Usage (15,000/mo)
. "No monthly minimum charge for copies, pay only for usage
. *Maintenance is guaranteed for 5 years
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. Proposal prepared for the confidential use and benefit of City of Shakopee
. By Chris Wicker of Loffler Companies, Inc.
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t City of Shakopee I
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. Canon imageRunner 7200
. . System
. 72ppm
. . OF
. . 2 * 1500 Sheet Letter Paper Drawers
. 0 up to 110lb index through drawers
. 2 * 550 Sheet Universal Paper Drawers
. up to 24lb index through 550 sheet drawers
0
. . Collate, staple, multi-position staple, hole punch
. . Duplex
. Postscript Network Printing
. Purchase: $20,998.00
. Maintenance Service Ii Supplies: $0.006 per Copy
. (No minimum on black Ii white copies)
Estimated Usage (15,OOO/mo) $104.00
. * No monthly minimum charge for copies, pay only for usage
. Maintenance is guaranteed for 5 years
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. Proposal prepared for the confidential use and benefit of City of Shakopee
. By Chris Wicker of Loffler Companies, Inc.