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Home My WebLink About15.B.1. Award Bids for Three Fire Trucks IS.&.l. TO: Mayor and City Council Mark McNeill, City Administrator FROM: Ed Schwaesdall, Fire Chief SUBJECT: Fire Truck Bid Awards DATE: January 11, 2005 Introduction: The Council is asked to award bids for the purchase ofthree vehicles for the Shakopee Fire Department: a Pumper Truck, A Quint Pumper and a Rescue Truck. Background: In November, Council authorized the taking of bids for three fire trucks to adequately equip the Shakopee Fire Department. It should be noted that the most recent purchase of trucks was last done in 1998. Advertisements were made, and specifications were sent to seven known providers. On Monday January 10th, bids were opened. They were as follows: Vendor Pumper Truck Quint Pumper Rescue Total Pkg Package Less Trade/ Less Trade Truck All 3 Discount Add foam With trades If any North Central $418,100 $594,755 $277,777 $1,279,632 0 Ambulance/Crimson Fire +$7500 Foam* -$18,500 (trade) 18448 County Rd 9 $425,600 $576,255 Lester Prarie,MN 55354 General Safety /Rosenbauer $431,568 $596,118 $280,782 $1,304,468 $10,000 5181 260th Street -$1,000 (trade) -$4000 (trade) Wyoming,MN 55092 $430,568 $593,118 Custom Fire Apparatus, Inc. No Bid No Bid No Bid No Bid No Bid 509 - 68th Avenue Osceola, WI 54020 * Addition of Foam to all discharges Vendor Package Price with Trades and package discount (All 3) North Central $1,279,632 - Ambulance/Crimson Fire 18448 County Rd 9 Lester Prarie,MN 55354 General Safety /Rosenbauer $1,294,468 5181 260th Street Wyoming,MN 55092 Custom Fire Apparatus, Inc. NA 509 - 68th Avenue Osceola, WI 54020 It Should be noted that Custom Fire declined to submit a bid, due to concerns about supplying the ladder as specified and the preference by The City to purchase all three apparatus by one vendor. In actuality alternate equivalent ladders are available to Custom Fire Apparatus, Inc. and they could have bid the Quint apparatus but chose not to bid individual trucks or all 3. The bids have been reviewed by the truck committee, some of the bid Deviations and comparisons are listed below: General Deviations/ Differences: 1. General Safety / Rosenbauer met all specifications / requirements 2. On the North Central Ambulance/Crimson Fire proposed apparatus designs, in general the compartments are smaller on all trucks with a few exceptions. We have requirements and plans for the anticipated, specified cabinet configuration. 3. On the North Central Ambulance/Crimson Fire proposed apparatus designs, the electrical wiring is run through framework tubing. We have specified accessible raceways for wiring as it is our experience that over time we will need to access, repair or modify the complex apparatus wiring and it needs to be easily accessible. 4. On the North Central Ambulance/Crimson Fire proposed apparatus, equipment mounting brackets are not included. These were specified to be included within the bid. These can add up significantly. 5. Door openings to cabinets ate not full width ofthe cabinets on the North Central Ambulance/Crimson Fire Apparatus as specified. This is important to easily remove and replace large, bulky equipment in and out of the cabinets without damaging the door openings or mechanisms. 6. The roll-up door mechanisms are not easily accessible for repairs or drained as specified. This makes access to the doors for repairs difficult and also exposes the cabinets to door moisture and grime when it is raised. Pumper Truck Deviations / Differences: 1. As noted in the pricing there is a $7500 price increase to obtain foam capability at all discharges on the North Central Ambulance/Crimson Fire proposal. This is included in the General Safety / Rosenbaur proposal. 2. To add foam to all discharges on the NorthCentral Ambulance/Crimson Fire Proposal will increase the wheelbase of the pumper truck by 3 feet. This would milky a significant change in the maneuverability of the truck in the tight locations we operate in and would be unacceptable. The General Safety / Rosenbaur design does not have this limitation. 3. The North Central Ambulance/Crimson Fire proposal does not include the Vision Mark Pump panel labels that are specified. The General Safety / Rosenbaur proposal includes these. These are a significant cost and are available to all manufactures. We specified these to make the complex pump panel easier to understand and operate by all firefighters. 4. The North Central Ambulance/Crimson Fire proposal is missing 2 x 2 ~ inch water discharges on the rear of the truck that are specified. These are critical parts of the truck for firefighting as this is where we attach our pre-connected fire attack hoselines and all of our pumping engines are designed uniformly with the specified design for uniformity in operation and use with our Standard Operating Guidelines. This exception is unacceptable. Quint Pumper Deviations / Differences: 1. The North Central Ambulance/Crimson Fire proposal does not include the Vision Mark Pump panel labels that are specified. The General Safety / Rosenbaur proposal includes these. These are a significant cost and are available to all manufactures. We specified these to make the complex pump panel easier to understand and operate by all firefighters. 2. The ladder provided in the North Central Ambulance/Crimson Fire proposal is 6 feet shorter than specified. 103. feet vs. 109 feet. This could impact our ability to utilize the ladder in extreme setback situations or broad roof reaches. 3. The North Central Ambulance/Crimson Fire proposal is missing the lower rear driver's side compartment that is specified. 4. In the North Central Ambulance/Crimson Fire proposal not all of the ladders will fit in the rear ladder compartment due to the position of the pump intake suction. 5. In the North Central Ambulance/Crimson Fire proposal, the rear pump intake suction and 5" suction hose are located in the rear ladder compartment rather than it's own compartment lower on the apparatus. This makes the ladder storage very tight and difficult and not allowing all ladders to be stored there. This configuration also puts the large diameter hose and connection very high up which will be difficult to pull out, reload and could cause kinking ofthe hose during use which will decrease flow. This design also eliminates the ability to have side access to the Suction hose compartment to assist reloading the 35 foot suction hose. This is an unacceptable design. 6. In the North Central Ambulance/Crimson Fire proposal, the rear 2 ~ inch hose bed only holds 1000 feet of hose. The specifications called for 1200 feet of storage which is uniform with our other pumping engines. 7. The North Central Ambulance/Crimson Fire proposal does not include aluminum treadplate hose covers. They are providing tarps. We frequently need to walk above the hose bed and tarps are dangerous to walk on. Tarps also wear out and need replacement. Based on these items, it is the recommendation of the truck committee that the submittal from General Safety / Rosenb,mr be accepted. Budget Impact: The estimated cost of these three units had been $1.3 Million, so the two bids received were very close. Funding for this purchase would come from the Capital Equipment Fund. If the General Safety / Rosenbauer proposal is accepted, the estimated time of delivery is 300 - 365 days; therefore it is possible that this will not be charged to the Capital Equipment Fund until 2006. I am advised that that is of no consequence, as it is from the Capital Equipment Fund. Action Required: If the council concurs, it should, by motion, approve the following resolution: RESOLUTION NO. 6175 RESOLUTION AWARDING A CONTRACT FOR THREE FIRE TRUCKS TO GENERAL SAFETY EQUIPMENT, LLC OF WYOMING, MINNESOTA Ed Schwaesdall Fire Chief RESOLUTION NO. 6175 A RESOLUTION AWARDING A CONTRACT FOR THREE FIRE TRUCKS TO GENERAL SAFETY EQUIPMENT, LLC OF WYOMING, MINNESOTA WHEREAS, the Shakopee Fire Department has advertised the intent to purchase three fire vehicles; and WHEREAS, on January 10t\ bids were received and opened for a pumper truck, medium rescue truck, and Quint pumper; and WHEREAS, three responses were received, including two which submitted bids for consideration; and WHEREAS, the results of those bids are as follows: General Safety/Rosenbauer Wyoming, Minnesota $1,294,468.00 North Central Ambulance/Crimson Fire Lester Prairie, Minnesota $1,279,632.00 Custom Fire Apparatus Osceola, Wisconsin No bid and; WHEREAS, after careful consideration, the Truck Committee of the Shakopee Fire Department has determined the bid of North Central Ambulance/Crimson Fire as being non-responsive; and WHEREAS, the Committee has reviewed the response of General Safety/Rosenbauer and finds said bid to be in compliance with specifications. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that a contract for a pumper truck, rescue truck, and Quint pumper be awarded to General Safety Equipment, LLC, of Wyoming, Minnesota, and that the appropriate City officials be authorized to enter into agreements for the production and delivery of same. Adopted in adjourned regular session of the City Council of the City of Shakopee, Minnesota, held this 18th day of January, 2005. Mayor of the City of Shakopee ATTEST: City Clerk