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HomeMy WebLinkAbout14.B. Park Naming Policy-Res. No. 6174 ,~.~ . CITY OF SHAKOPEE Memorandum To: Mayor and City Council, Mark McNeill, City Admistrator From: Andrea Weber, Parks and Recreation Landscape Design Subject: Establishing A Park Naming Policy; Resolution 6174 Date: January 18,2005 INTRODUCTION City Council is asked to adopt Resolution 6174, a Resolution of the City of Shakopee, Minnesota, Establishing a Policy for Park Naming. BACKGROUND The current Park Naming Policy dates from approximately 1983. There are several parks which have been recently developed and several more which are proposed for the next year which do not yet have official names. Names also are needed in order to plan a park signage prototype which will be used as a new city standard. This is a good opportunity to discuss amending the current policy to reflect greater goals of the community by reinforcing a sense of place. The current Park Naming Policy gives the Park and Recreation Advisory Board responsibility of recommending the naming of parks and may do SQ however it chooses. Names are then approved by the City Council. Names designated while this policy has been in effect are not typically well documented as to how the process was done. Preference was stated in a policy memo from 1983 for names commemorating individuals with historic influence on the city's history, while another document stated a preference for Native American words or names. A naming policy can provide guidance on how to prioritize name choices. The proposed Park and Donor Naming Policy includes Naming Guidelines, An Application Process, A Review Procedure and An Application Form. There is an old Park Donation Policy, Resolution 3849, Attachment 1, and a City Donation Policy, Resolution 5794, Attachment 2, currently in effect. (As a rule, newer policies supercede older ones where there is conflict) The Advisory Board decided that the Park Donation Policy (Resolution 3849), could remain except for the sections involving dollar amounts of donations which have already been superceded by the current City Donation Policy (Resolution 5794). RECOMMENDATION The Park and Recreation Advisory Board recommends that the City Council approve the draft Park Naming Policy. The benefit of having a policy would be to have a clearly defined, open process for naming new parks park amenities or natural amenities, and open spaces. REQUESTED ACTION City Council is asked to adopt Resolution 6174, a Resolution of the City of Shakopee, Minnesota, Establishing a Policy for Park Naming. RESOLUTION NO. 6174 A RESOLUTION OF TIlE CITY OF SHAKOPEE, :MINNESOTA, ESTABLISHING A POLICY FOR THE NAMING OF PARKS WHEREAS, The Park and Recreation Advisory Board recommends adopting a policy for the naming of parks; and WHEREAS, the City Council desires to set forth the policies, standards and a philosophy for the naming of parks for the city. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the Park Namina Policv, dated January 18, 2004, attached hereto and made a part hereof, is hereby adopted. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of .2005. Mayor of the City of Shakopee Attest: City Clerk , PARK NAMING POLICY 1. A. The Purpose of the naming policy is to develop place names that are: . Unique. Unique names are identifiable to a specific place and do not duplicate or are not confused with existing names in City of Shakopee or neighboring areas. . Meaningful. Names may reference natural features or landmarks, local historic events or persons with historic significance, locally or nationally. . Inclusive. Names shall be selected in a public adoption process. They shall be respectful of all people and cultures and reflect positive values acceptable tO,the community as a whole. B. Donor Naming may be considered on a case by case basis. Donor naming agreements may include provisions for ongoing and special maintenance costs, such as the renovation of a facility. Donor naming may also have specific terms for discontinuation or termination and shall be adopted by City Council resolution. c. Fundraising campaigns for dedicating memorial amenities, such as benches, pavers or trees, shall be approved as a campaign by the Park and Recreation Advisory Board and City Council under the existing Donation Policy concurrent with park improvements or new park developments. Wording on memorial features shall follow the naming guidelines in this policy. 2. Auulication Process: A. The process may be initiated in the following ways: i. By public announcement by the Park and Recreation Advisory Board in local papers or the city's web site or in conjunction with neighborhood design process. ii. By application by a landowner, donor, group, or resident. B. A Naming Request Form shall be completed which will include: i. Location of Park or feature to by development / addition, and street frontage(s). ii. Person/organization requesting the name and their contact information. iii. Proposed name and up to two alternates, if desired. iv. Explanation of name meaning(s), including translation, or biographical information if the name is honoring a person or people. v. Description of process involved in choosing the proposed name and what type of public involvement was used. 3. Review Procedure. A. Applications shall be submitted to the Park and Recreation Department, and reviewed by staff for completeness and accuracy. A naming request made as a part of the development process, may be submitted by the developer with a plat application. If not, the Park and Recreation Advisory Board will begin the process by a public announcement as in 2.) A. i, above. B. Requests are presented by staff to the Park and Recreation Advisory Board in a regular scheduled meeting. C. The Park and Recreation Advisory Board shall discuss the Naming Request and recommend or not recommend it to the City Council. They may also table the request for due consideration before voting on it. D. The City Council will hear and vote on the Park and Recreation Advisory Board recommendation. The City Council shall have final authority on all Park Naming Requests. A Naming Request Approval shall only take effect after the land has officially been transferred to the city's qwnership and the city retains legal title to the land. City of Shakopee Park Naminf! Allplication Part I. All namine: requests shall follow the 2:Uidelines below: A. General Name guidelines: . " Should not duplicate or be easily confused-witlLexisting public or private-places in or near Shakopee. . Should avoid adjectives such as east, west, big, long, etc., and numbers when possible unless an adjacent featurename uses the same descriptor. . Should use the fewest words possible. . Shall include an appropriate designator of the type ofpark, i.e. Community Park, Neighborhood Park or Tot Lot. B. Names of historic places, events and cultural ideas and names using Dakota language or concepts shall be appropriate to the site and proposed use, and should follow standard current spelling of the Dakota language. C. Names to commemorate persons who have made significant contributions to Shakopee parks system, (with the pennission of the honoree, or immediate family or designated representative, ifany). Names to commemorate other local born or raised persons of historic, statewide or national importance may be considered without a park association. D. Names for site features, wildlife or other natural ideas, when site specific. Part n. Please fill in all of the questions below Return completed applications to Shakopee Community Center or mail to: City of Shako pee Parks, Recreation, Natural Resources and Facilities Department, Attn: Director, 1255 Fuller St., Shakopee, MN 55379. 1. Location of Park or feature to be named Development I Addition name, and adjacent street frontage(s). 2. Person/organization requesting the name Phone (daytime) Fax. Address: 3. Proposed name (and up to two alternates, if desired). 4. Explanation of name meaning(s), including translation, or biographical information if the name is honoring a person or people, if applicable (may attach additional sheets). 5. Please describe the process involved in choosing the proposed name and what type of public involvement was used. ATTACHMENT Memo To: Dennis Kraft, City Administrator From: Mark McQuillan, Program supervisor, Parks and Recreation Department Re: Gift Policy for Parks Date: 8/12/93 Introduction Early this spring, the Parks and Recreation Department Advisory Board spent considerable time researching and discussing a "Gift Policy" for city parks. A "Gift Policy" will establish a standard and procedure for accepting gifts for city parks. ..... Background The city should do all it can to promote gift giving for its parks and recreation system. This can be done through the establishment of a9ift catalog or some sort of foundation. However, to avoid accepting gifts with conditions attached, the city should establish policies and standards and a philosophy for accepting gifts for City parks and trails. The intended gift should also be consistent with the "master plan" for the park system. Alternatives 1. Approve the request made by the Park and Recreation Advisory Board to establish a "Gift Policy" for city Parks. 2. continue the request for more information and discussion. 3. Do nothing. Park and Recreation Advisory Board Recommendation The park and Recreation Advisory Board recommend Alternative #1. Action Reque~ted Offer moi:ion to approve Resolution No. 3849 a resolution establishing a policy for accepting gifts for city parkS. 3849 ATTACHMENT RESOLUTION NO. A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, ESTABLISHING A POLICY FOR ACCEPTING GIFTS FOR PARKS. . WHEREAS, the Park and Recreation Advisory Board recommends revising the present Gift Policy; and WHEREAS, the City Council desires ~o set forth the policies, standards, and a philosophy' for accepting gifts 'for parks' for the City. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: 1- The City Administrator shall be authorized, on behalf of the City of Shakopee, to accept or decline contributions valued at less than $2,000. 2. Park and Recreation gifts valued at over $2,000 shall be reviewed by the Park and Recreation Advisory Board and recommended to the City Council for acceptance or rejection. 3. All gifts must be unconditional. 4. The City of Shakopee will not accept gifts with prohibitive liability risk or prohibitive operation and maintenance costs. 5. Donors who desire to have a plaque placed in a City building or on park property for memorial or other purposes shall meet the following criteria: a. The contribution must be valued at $3,000 or more and include the cost of the plaque. b. The plaque must be metal. c. The plaque should be no larger than 8 inches by 11 inches. d. Requests for plaques must be reviewed by the Park and Recreation Advisory Board, which shall . ATTACHMENT . recommend acceptance or rejection to the City Council. Adopted by the City Council of the City of Shakopee, Minnesota, this day of , 1993. Mayor of the City of Shakopee Attest: City Clerk Approved as to form: City Attorney [MURPHY. MEM] -2- ATTACHMENT RESOLUTION NO. 5794 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA ADOPTING A GIFrIDONATION POLICY. WHEREAS, the City of Shakopee is occasionally presented with gifts and donations from non-profit and profit agencies. WHEREAS, statue M.S. 465.03 requires the City Council to adopt a resolution by a 2/3 vote to accept personal or real property. WHEREAS, statue M.S. 465.04 authorizes cities to accept cash donations over $1,000 upon tenns and conditions to be approved by the governing body. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCn.. OF THE CITY OF SHAK.OPEE, MlNNESOTA, that the following policy is hereby adopted: GIFrIDONATION POLICY It is the policy of the City of Shakopee that gifts of money in excess of $1,000, items of per~onal property or other items of utilitarian or commemorative value may be accepted by the City Council on behalf of the City for use and benefit of all citizens subject to the following procedures: 1. Following the receipt of a cash donation over $1 ,000 or non-:cash items with a value detennined to exceed $500, the department shall forward a written notice to the City Administrator outlining the nature of the gift received and its donor. The department shall be responsible to notify the City Administrator if there is any new City service, function, staffing, or liability related to the acceptance of the gift. 2. The department shall prepare a letter acknowledging the gift and thanking tbe contributor to be signed by the Mayor. 3. Receipt and acceptance of donations/gifts to City of Shako pee shall be by resolution of the City Council and shall require a 2/3 majority for approval. 4. Periodically, the City Administrator shall prepare and bring to the City Council for adoption, a resolution acknowledging the receipt and acceptance of non -cash gifts valued at more than $500 and cash gifts valued at more than $1.000 that ha.ve been received by city staff. 5. Such resolution shall identify the donors, fully describe the gifts, and shall specify all terms and conditions, if any, prescribed by the donor. 6. Department heads or supervisors are authorized to accept non-cash items not to exceed $500 and all cash donations less than $1,000. Supervisor Responsibility: ..._____._"" H' ATTACHMENT Supervisors and department heads are responsible to advise employees and donors of this policy and shall submit the necessary documentation in accordance with the above. to the City Administrator. Employee Responsibility: AB assigned by the proper authority. Adopted in session of the City Council of the City of Shakopee. Minnesota. held this day of ,2002. Mayor AITEST: City Clerk ATTACHMENT . Donation/Gift Application - City of Sltakopee Department Receiving Donation: Donator: Donator Contact Information: Name Address Phone Item or Amount: Financial Account for Donation: Date of Donation Acceptance: Date Approved by City Council (if necessary): purpose of Donation: Result impact of donation): CITY OF SHAKOPEE ATTACHMENT MEMORANDUM To: Mayor and City Council Mark McNeill, City Administrator From: Mark Themlg, Facilities and Recreation Director Meeting Date: 19 November, 2002 Subject: Acceptance of VFW Donation for Ice Rental INTRODUCTION City Council Is asked to accept a donation from the VFW Post 4046 In the amount of $2,500, which would be used to provide free youth open skating opportunities at the Shakopee Ice Arena. BACKGROUND AND DISCUSSION On November 7Ut, a representative from the VFW Post 4046 presented a check In the amount of $2,500, in order to provide free open skating In the Ice Arena. . We received an identical donation last year, which provided 25 hours of free open skating to the community, primarily during no-school days when the ice otherwise wouldn't be in use. Joshua Barrick, Ice Arena Maintenance Operator, has developed a plan that would use the funds from the donation this year to again provide free open skating during January, February, and March. The new donation poficyrecently approved by Council requires a 2/3 vote to accept cash donations over $1,000. REQUESTED ACTION If City Council concurs, it should, by motion adopt Resolution Number 5824, A Resolution of the City of Shakopee, Minnesota, Accepting a $2,500 Donation from the Shakopee VFW Post 4046. \~ ~ ~e ~ V Co \ ~.......\.,v...~/ Mark Themig ( Facilities and Recreation Director