HomeMy WebLinkAbout15.F.2. 2005 Goals and Objectives
/S.F,~ .
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: 2005 Goals and Objectives
DATE: January 27, 2005
INTRODUCTION:
The Council is asked to affirm agreement on the issues discussed at the workshop held
January 25th, at which time goals and objectives were discussed for 2005.
BACKGROUND:
The majority ofthe workshop focused on growth management discussions.
It appears that there is a consensus of the following:
1. The Council desires to limit the number of building permits issued annually to
a number of between 500 and 750. In order to do that, the Council expressed
a desire to establish a competitive process wherein a variety of factors would
be weighted to determine whether a proposed plat design should proceed to
the Planning Commission and other advisory boards and commissions, and
ultimately to the City Council. Such weighting would be based on factors
affecting the overall quality of the development, such as:
Density; building materials; park dedication; park development by the
developer; affordability; street widths; open space; miscellaneous
amenities; impact on existing infrastructure; traffic generation; impact on
Shakopee schools; and similar issues.
The staff was directed to look at a competitive process currently in place at
Maple Grove as a potential model for use in Shakopee. (It should be noted
that such a process cannot be put in place for the 2005 construction season.)
2. So as to most efficiently utilize existing structure resources, and not over
extend or "leap frog" development, the Council agreed that development be
concentrated in the following areas:
a. West End - Commerciallindustrial only - west of CR 69 and north
of 169 (in current Jackson Township).
b. Area served by Chaska and Prior Lake Interceptor Sewers; in
effect the area north of CR 78 (in addition to 80 acre
DahlkelNoterman property), and in Marschall Road vicinity. Also
the SW quadrant ofthe intersection of Valley View Road and CR
83.
c. East End, but only after SPUC water infrastructure and
transportation issues are resolved. (CR 21 corridor needs to get
finaled as soon as possible.)
2005 ACTION ITEMS:
As a result of a "snow card" exercise, the City Council established these items as
priorities for action in 2005 (based upon the top three desires by each of the City
Council):
1. Growth Limitation
1. Implement process to control growth. (3 votes)
2. Comp Plan update adopted.
2. Spending Controls
1. Maintain 2005 Budgeted Levels
2. 2005 Budget underspend
3. Lower tax rate
3. (tie) Visioning Process
1. Visioning Process Done (2 votes)
3.(tie) New Public Works Facility
1. Complete PW Building (2 votes)
5. Miscellaneous Issues
1. Achieve Full Staff by 7/1/05
2. Website Completed
3. Establish Economic Dev. Program by 9/1
4. Park Property & Quarry Lake Purchase
Separately, Attachment A shows a grouping by category of all of the action items that
were expressed by Council. Staff also expressed their top three goals each, which are
summarized by category on Attachment B.
MEETING PROCEDURES:
There was a consensus by the Council on the following, which are intended to make City
Council meetings more productive:
1. City Council members should get questions to staff in advance of the meeting
for research and response. Staff should incorporateJhe answers to those
members into their presentations.
2. The Mayor should be seated at one end of the City Council, so as to allow for
better visibility of Councilors wanting to be recognized for comments.
3. In order to encourage more concise discussion, the Council consensus was
that no new discussion items should begin after 11 :00 PM. This is similar to a
policy currently in place by the Planning Commission.
4. The Council is willing to schedule workshop meetings (to be televised) that
would begin at 5 :00 PM preceding some City Council meetings. This will
give an opportunity for complex issues to be discussed in more detail than
what could be accomplished at a regular City Council meeting. The intent
would be to bring those discussion items back at a future Council meeting,
rather than later that evening, so as to give the Council an opportunity to
digest the information. A sufficient presentation should be made at either the
5 :00 PM, or regular meetings, so that the public is fully informed.
Lengthy items requiring more than 90 minutes discussion should be scheduled
on alternate Tuesdays for special Council meeting consideration.
RECOMMENDATION:
I recommend that the Council endorse the listed summaries as outcomes of the January
25th meeting.
ACTION REQUIRED:
If the Council concurs, it should, by motion, adopt the consensus issues regarding
Development Limitations, 2005 Desired Accomplishments, and City Council Meeting
Procedures.
JA4-~
Mark McNeill
City Administrator
ATTACHMENT "A"
2005 CITY COUNCIL DESIRED ACCOMPLISHMENTS:
(full list, grouped by category)
Development/Issues
1. Implement a ranking/scale/point system for development. (listed by 3
respondents)
2. Reduce plat/permit volume to insure high quality development.
Parks Development Issues
1. Complete four local parks.
2. Purchase Quarry Lake Park (listed by 2)
3. Update park master plan/trails, and greenways.
4. Set identifiable targets for park and recreation development.
5. Expand Derby Days/Community Events
Strategic Planning/Planning Updates
1. Complete visioning process. (listed by 2)
2. Comp plan update adoption.
3. Start process of updating the zoning ordinance.
Public Works Building/Programming
1. Complete Public Works facility. (listed by 2)
2. Public Works building done within budget.
3. Fleet Management for Public Works.
4. Vehicle maintenance program completed.
Human Resources/Personnel
1. Staff needs filled (EDA, ACA, GIS, etc.)
2. Bring police force to budget levels.
3. Achieve a full staff by July 1 st, including police/fire.
4. Hire/promote a facility manager.
5. Orderly wage negotiations.
Community Image Issues
1. Construct entrance monument signage. (listed by 3)
2. Municipal Image
Public Education/Communication
1. Conduct citizen survey to prioritize services.
2. Develop communications program with public.
3. Expand the safe communities' program "education".
Engineering/Construction Issues
1. 17th A venue East and Vierling A venue constructed.
2. To establish concept plan for CR 16/18 area.
Intergovernmental Relations Development
1. Open collaboration with SMSC.
2. Expand and change SPUC relationship.
3. Joint safety training facility.
Legal Issues
1. Win BA TC case.
Economic Development Issues
1. Establish an economic development program by 9/1.
City Council Processing
1. No new City Council agenda items to begin later than 11:00 PM.
ATTACHMENT "B"
2005 STAFF DESIRED ACCOMPLISHMENTS:
As expressed by the Department Heads and City Administrator at the January 25th Goal
Setting Workshop, the following accomplishments were listed as desirable in 2005:
Website/Technology Improvements
1. Launch the Website (listed by 4)
2. Acquire imaging equipment and implement usage.
Personnel/Human Resources
1. Complete the hiring process for existing police vacancies.
2. Implement a reorganization that would eliminate the Police Captain's
position, and create an Executive Officer.
3. Fill existing City personnel vacancies.
Comprehensive Plan/Planning Process
1. Implement policies to facilitate control of growth.
2. Complete the comprehensive plan update and text amendment changes.
Legal Activity
1. Successfully defend the BA TC lawsuit (listed by 2)
Capital Facilities/Land Acquisition
1. Start the Public Works building project.
2. Complete the parkland acquisition.
Miscellaneous
1. Complete the joint powers agreement with the PLSL WD.
2. Complete/implement the Public Works policy planning process.
3. Complete funding request for the transit hub.
4. Retain a stable debt level.
5. Implement a process for building better police/community retationships.
6. Complete the garbage and recycling contract renewal process.