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HomeMy WebLinkAbout15.B.4. Authorization to Submit Grant Applications for Huber PArk, Quarry Reuse Project and Accessibility Task Force Training 15.8.4 Consent CITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council Mark McNeill, City Administrator From: Mark Themig, Parks, Recreation and Facilities Director Meeting Date: February 1, 2005 Subject: Authorization to Submit Grant Applications INTRODUCTION City Council is asked to authorize several grant applications. DISCUSSION Several grant deadlines are approaching, and Council is asked to authorize staff to prepare and submit these grant applications. The grants are outlined on the following pages. As you will see, some of the grants require matching funds. Those funds have been identified. One question that I had was whether it would be detrimental for the city to submit different projects for the same grant. According to DNR staff, it would not be detrimental and may actually help raise our ranking by showing the amount of need in Shakopee. I also questioned the timelines that are shown for expending the funds. According to DNR, there would be some flexibility in timelines. Finally, there are a number of Foundations and non-profits that may provide funding for projects like the Huber Park performance area (Minnesota Arts Council, McKnight Foundation). We are researching those further. REQUESTED ACTION City Council is asked to authorize preparation and submittal of the proposed grant applications. 2005 Grant Applications Grant Purpose Grant Amount Matching Deadline Grant Pre parer Requirement Source Outdoor Recreation Grant, MN Huber Park Development 50% of project Project Budget March 31 Bonestroo! DNR costs Mark Themio Federal Recreational Trail Huber Park Development $5,000-$100,000 Project Budget February 28 Bonestroo! Prooram, MN DNR Mark Themio Local Trail Connections, MN Huber Park Development Up to $100,000 Project Budget February 28 Bonestroo! DNR Mark Themio Lower Minnesota Watershed Huber Park Development Unknown Project Budget Ongoing Bonestroo! District Mark Themig Federal Recreational Trail Quarry Reuse Project $5,000-$100,000 Future Funding February 28 Prior Lake Water Program, MN DNR Sources Ski Association! Mark Themig Local Trail Connections, MN Quarry Reuse Project Up to $100,000 Future Funding February 28 Prior Lake Water DNR Sources Ski Association! Mark Themig ADA Minnesota Minigrant, Accessibility Awareness Training $500-$2,000 Administration February 11 Brad Eller MCIL for Staff Training Budget Minnesota ReLeaf Grant Oak Wilt Control Up to $15,000 Natural July? Mark Themig (or Program, MN DNR Resource Natural Resource Budget Specialist) (. Outdoor Recreation Grant Program Information Sheet - 2005 Application Cycle Program purpose To increase and enhance outdoor recreation facilities. How it works Provides matching grants to local units of government for up to 50% of the cost of acquisition, development and/or redevelopment costs of local parks and recreation areas. Eligible applicants 'Cities, counties, townships and recognized tribal governments. Eligible projects Park acquisition and/or development/redevelopment including internal park trails, picnic shelters, playgrounds, athletic facilities, boat accesses, fishing piers, swimming beaches and campgrounds. Contact the Grants Manager with questions about other eligible facilities. Minimum requirements Project proposals must include at least one eligible primary outdoor recreation facility and have a total project cost of at least $10,000. Land proposed for development and/or redevelopment must be owned by the applicant or be part of an acquisition project. Significant progress must be completed on active projects before an additional proposal can be submitted. Program funding A maximum of 50% of the total eligible project costs. Applicants must be able to fund at least 50% of the total project costs. The "local share" can consist of cash or the value of materials, labor and equipment usage by the local sponsor or by donations or any combination thereof. Costs must be incurred and paid for before reimbursement can be made. Applicants are eligible to receive more than one grant. Grant awards The Department of Natural Resources will review and rank applications during the spring of 2005. Preliminary grant awards will be announced in the summer of 2005. Project Period Projects cannot begin until all requested final documentation has been submitted and an agreement has been completed. Project start dates may be in the fall of 2005 or July 1,2006 depending on the funding available and the project ranking. Funded projects must begin promptly after an agreement between the State and the applicant has been signed. All work must be completed no later than December 31, 2007. To apply To receive an application, please submit an Application Request Form. We recommend that the Application Request Form be submitted no later than January 31, 2005. The completed application is due on March 31, 2005. Send Application Request Local Grants Program Department of Natural Resources Office of Management and Budget Services, Box 10 500 Lafayette Road, St. Paul, MN 55155-4010 Fax: 651/296-6047 Further Information Statewide - Wayne Sames, Program Supervisor 651-296-1567 Contact Northern Minnesota, South Metro - Joe Hiller 651-296-4891 Southern Minnesota, North Metro - Audrey Mularie 651-296-4705 WEB SITE: www.dnr.state.mn.us FEDERAL RECREA TIONAL TRAIL PROGRAM Information Sheet 2005 Deadlines! The complete application is due on February 28, 2005 to be eligible for this funding cycle. Reimbursement Important Dates: grant awards will be annonnced in the Summer 2005. Funds wiII be available no sooner than November 1, 2005. Program Program funding comes from a portion of the revenue received by a federal motor fuel excise tax paid by the Introduction: users of off-road recreational vehicles. Approximately $1,000,000 will be available for projects in 2005. Of that total,30 percent will be available for strictly motorized projects, 30 percent for strictly non-motorized projects and 40 percent for projects that can demonstrate both motorized and non-motorized use. How It works: A unit of government must sponsor all projects; preferably in cooperation with a local trail organization. Applications will be reviewed by the Department of Natural Resources (DNR) and the state's trail advisory council, the Minnesota Recreational Trail Users Association (MRTUA). With consideration given to MRTUA's recommendations, the DNR will make the final selections. If selected. the recipient will enter into a contract with the State of Minnesota after required environmental documentation is completed. State requirements as well as those by the Federal Highway Administration will guide procedures for reimbursement. The DNR will only reimburse work that takes place after completion of the contract. Eligible Activities: Motorized (snowmobiles, off-highway motorcycles, all.terrain vehicles and four-wheel drive trucks) and non-motorized (hike, bike, mountain bike, ski, horse, in-line skate) trail projects are eligible for funding. . Maintenance/restoration of existing recreational trails . Development/rehabilitation of trailside and trailhead facilities and recreational trail linkages . Purchase and lease of recreational trail construction and maintenance equipment . Construction of new trails on federal, state, county, municipal or private lands . Acquisition of easements and fee simple title to property for recreational trails . Redesiwrelocation of existinl! trails to benefit/minimize the impact to the natural environment Non-Eligible . Condemnation of property of any kind of interest Activities: . Construction of trails within federally designated wilderness areas (with some exceptions) . Upgrading, expanding, or otherwise facilitating motorized use or access to trails predominantly used by non-motorized users prior to May 1, 1990 on which motorized use is either prohibited or has not occurred. MRTUA Priorities The Minnesota Recreational Trail Users Association has recommended the following priorities for 2005: for 2003: . Projects that accommodate both motorized and non-motorized uses, including same-season access corridors. . Projects that involve urban youth corps workers such as the Minnesota Conservation Corps will be given special consideration. . Any eligible all-terrain vehicle. off-highway motorcycle, off-road 4x4 vehicle, and snowmobile projects. Priority will be given to trail projects and trail linkages to existing systems over equipment purchases. . For all horse, in-line skate, cross-conntry ski, hike, and bicycle, mountain bicycle projects, priority will be given to trail linkages and restoration to existing trail systems, necessary trail facilities, or trail signage to improve safety. Local Match: Fifty percent (50%) "cash match" for eligible elements of the project proposal is required. . Neither this funding source nor the cash match can be used for in-house labor services andlor to meet existing payroll (Le.. only contract services, materials and supplies are reimbursable) . Regional Trail Grant Program, Local Trail Connections Grant Program and Outdoor Recreation Grant Program are not eligible cash matches for this program. . Federal funds can be used as the cash match as long as the share attributable to the federal government is less than 95 percent of the cost of the project . This program may be used in tandem with 2005 DNR Grant-in-Aid Agreements for capital improvements to pay for activities eligible under both programs (contract services, materials, etc.) Grant Amount: Project proposals must result in at least $1,000, and no more than $100,000 of reimbursement. Project Period: Funded projects will need to begin promptly after an agreement has been completed between the State and the applicant. Projects must be completed prior to June 30, 2006. Disbursement: Grants are reimbursable. Costs must be incurred and naid for before reimbursement can take nlace. For Application Requests or other information: Send application request to: Tim Mitchell Statewide 651/297-1718 Trail Recreation Section Forrest Boo Northwestern MN 218n55-3969 DNRffrails and Waterways Division Les Ollila Northeastern MN 218/327 -4409 500 Lafayette Road. Box 52 Dave Wolff Southern MN 507/359-6066 St. Paul, MN 55155-4052 Dan Collins Metro/Central MN 651n72-7936 Fax (651) 297-5475 I' LOCAL TRAIL CONNECTIONS GRANT PROGRAM Information Sheet 2005 Deadlines/ Applications must be received no later than February 28, 2005. Pending the availability Important of funds, reimbursement grant awards will be announced no later than July 2005. Dates: Program The emphasis of this program is to promote access between people and desirable Introduction: destinations, not to develop significant new recreation facilities. Its primary purpose is to complete trails connections between where people live (e.g. residential areas within cities, and communities) and significant public recreation facilities (e.g. parks and other trails). Priority will be given to residential connections to state and regional facilities and linking existing trail segments. How It works: Provides reimbursement grants to local units of government for trail projects or serves as a partial local "match" for a TEA-21 Enhancement project. Eligible Land acquisition and trail development. However, acquisition of trail right-of-way will Activities: only be eligible when it is proposed in conjunction with trail development. Land purchased with this fund will require a "perpetual easement for recreational trail purposes," and trails developed with these funds will require a twenty-year maintenance commitment by the project sponsor. Projects inside state park boundaries, state trail corridors, or elements of the Metropolitan Regional Open Space System are ineligible. Eligible Cities, counties and townships. Applicants: Local Support: Local/area support must be demonstrated by providing resolution, or minutes of council hearing. Local Match: Fifty percent (50%) "cash match" for eligible elements of the project proposal is required. . Neither this funding source nor the cash match can be used for in-house labor services and/or to meet existing payroll (i.e., only contract services, materials and supplies are reimbursable) . Federal Recreational Trail Grant Program, Regional Trail Grant Program, Metropolitan Council Funds and other state funds are not eligible cash matches for this program. Grant Project proposal maximum requests can result in no more than $100,000 of Amount: reimbursement. Project Period: Funded projects will need to begin promptly after an agreement has been completed between the State and the applicant. Projects must be completed prior to June 30, 2006. All components of the project must be completed by this date. This period may be extended for projects receiving TEA-21 Enhancement funding. Disbursement: Grants are reimbursable. Costs must be incurred and paid for before reimbursement can take place. For Application Requests or other information: Send application request to: Tim Mitchell Statewide 651/297-1718 Trail Recreation Section Forrest Boe Northwestern MN 218/755-3969 DNR/Trails and Waterways Les Ollila Northeastern MN 218/327-4409 500 Lafayette Road, Box 52 Dave Wolff Southern MN 507/359-6066 St. Paul, MN 55155-4052 Dan Collins Metro/Central MN 651/772-7936 Fax (651)297-5475 c ADA MINNESOTA 2005 ...... , MiniGrantProgr~m ., ." ,. ,. .. 'I" . "~ .. ~..... ...... .,.. .. .. ; Request for Proposals Mission: ADA Minnesota is a resource providing Minnesota citizens with disabilities, businesses, communities, government, universities and colleges assistance in implementing the Americans with Disabilities Act. It consists of a volunteer committee representing people with disabilities, government, businesses and non-profit organizations. Goal: To increase partnerships between diverse communities, disability-related organizations, businesses, government and not-for-profit organizations across Minnesota by funding multi-organizational projects that: 1. Increase and encourage involvement of individuals with disabilities. 2. Provide opportunities to create collaborative partnerships. 3. Increase public knowledge, understanding of Title I (employment), Title IT (public services) and Title III (public accommodations ofthe ADA). MiniGrant Award Amount: Awards will range from $500 to $2000 per project. This Request for Proposals does not obligate AD A Minnesota to fund any of the proposals submitted. The ADA Minnesota Steering Committee reserves the right to reject any or all grant proposals. MiniGrant Application Requirement: In order to be considered for funding, the applicant's proposal must address all of the. following project requirements. Due to limited funds available, only those proposals responding to all the following requirements will be considered for fhndjug. Proiect Requirements: Section 1 - Project Description Please provide a full description ofthe project including the goals and objectives of the proposed project. Section 2 - Partnerships Please list the organizations and/or businesses you plan to partner with and describe how they will be involved in the planning and implementation of the project. The project must demonstrate the applicant's ability to partner with one or more organizations. Section 3 - ADA Title Requirement Identify how your project relates to one or more of the ADA Titles I, II, or Ill. '-' ... Section 4 - Participation of People with Disabilities Describe how your project will have active participation of people with disabilities in the planning and/or implementation of the project. /" ~~\~cO~' \{o-,. Cl~ ,,(,,1 Section 5 - Budget. . .(o$J~O\C Please provide a detailed budget including a description of how the funding will be used on each budget line. The project budget must show a local match of cash or in-kind resources funding one quarter of the project. Prollosal Submission 1. Proposed projects should finish by September 30, 2004. A final report of the , project will be send to ADA Minnesota by December 1, 2004. The final report is mandatory for the consideration of future grant applications. 2. ADA Minnesota, including the Great Lakes ADA and Accessible IT Center located in Chicago at the University of Chicago, must receive appropriate credit on all publicity and proposed materials, including but not limited to project press releases, brochures and flyers, organization newsletters and oral presentations. 3. Proposals should be three pages long (at most) plus a budget. Letters of support do not count as part of the recommended three pages. Ifusing U. S. mail, send one copy and a diskette. Proposals can also be submitted via e- mail to cindyt@mcil-mn.org. The above listed sections 1-5 must be addressed in the body of the proposal to be considered for funding. 4. Please note that these mini-grants are generally not approved for capitol expenditures and operating expenses, salaries for existing positions, continuation funding, duplication of existing community resources, programs, and services and for medical research. 5. Proposals are due February 11, 2005. Send proposals to: cindvt@mcil-mn.org Electronic versions are preferred. If this option is not available, send hard copies to: ADA Minnesota C/o MCIL 1600 University Avenue, #16 St. Paul MN 55104-3825 651-603-2015 (V), 1-888-845-4595 (toll free, Minnesota only), 651-603-2001 (tTY), 651-603-2006 (FAX). Hyou have any additional-questions on this RFP or the application process please contact Cindy Tarshish at the numbers/addresses listed above. Minnesota ReLeaf Grant Program .. Strengthening Minnesota Communities .. General Information .. Minnesota ReLeaf, with funding provided by the Legislative Commission for Minnesota Resources (LCMR) and U.S. Forest Service, is a matching grant program that provides funding to cities, counties, townships, non- profits, tribal governments and schools to create and support community forestry programs. The program seeks to build local capacity to protect and enhance a community's green infrastructure and promotes sustainability for economic, social and environmental revitalization and benefits. Grants will be awarded based on how projects demonstrate a comprehensive approach to community forestry through Forest Health Protection, Community Forest Assessment and Tree Planting. Projects that integrate two or more categories below and demonstrate the sustainability of urban and community forestry programs will be prioritized. See the back of this page for project examples. . Forest Health Protection .. for detection and treatment of forest pests including oak wilt, Dutch elm disease, two lined chestnut borer, and others; pest mapping; and pest surveys. . Community Forestry Assessment.. for developing management plans, based on inventories, assessments and public input, that integrate forest resource needs into public infrastructure, zoning and comprehensive planning decisions. . Tree Planting.. tree planting to increase species diversity to reduce gypsy moth defoliation, conserve energy, improve air and water quality, reduce erosion, replant oak wilt pockets and replace trees lost to natural disasters. The Minnesota Department of Natural Resources, in partnership with Tree Trust, will provide educational and technical support to individuals and communities throughout the grant process. Level of Assistance .. In the 2004-2005 biennium, proposals could not exceed $15,000 in ReLeaf funds and this maximum grant amount is expected to remain the same. The grant funds need to be matched dollar for dollar with cash or in-kind matches. The 2006-2007 program has been recommended for LCMR funding, pending approval by the full Legislature and Governor by April, 2005. How to apply.. Please submit the DNR Application Reauest form to Rebekah VanWieren (below) to receive your application packet. Complete application packets will be available May 2005. The application deadline is July 7, 2005. Questions? For the complete current guidelines, go to www.dnr.state.mn.us/arants/forestmamt/releaf.html or contact: Rebekah VanWieren, Tree Trust Ken Holman, DNR Forestry 2350 Wycliff St., Suite 200 500 Lafayette Rd., Box 44 St. Paul, MN 55114 St. Paul, MN 55155 P. (651) 644 -5800 x115 OR P.(651) 296-9110 rebekahv@treetrust.orQ ken.holman@dnr.state.mn.us MN ReLeaf Project Examples - Copies of past project proposals and loca/contact info are available from DNR or Tree Trust. Grantee: Mountain Lake Public School - Project: ReLeaf Our Community - Grant amount: $15,000 This comprehensive project is headed by a community Green Team including, the Community Education Coordinator at the school, a local landscaper, the High School Agriculture teacher and Lions Club, with technical support from the DNR, Tree Trust and Soil & Water Conservation District. Over a 3-year timeline, this Green Team will form a city Tree Board, rewrite the city's tree ordinance, and train students and volunteers of all ages to help inventory their urban forest. . They will also develop a long-term management plan and begin to implement that plan by removing hazardous trees and limbs and planting trees in areas identified by the inventory. This project will help them meet requirements to become a Tree City USA, certified by the National Arbor Day Foundation. Grantee: Big Lake Township - Project: Oak Wilt Program - Grant amount: $14,350 Big Lake, a growing town north of the twin-cities metro area, developed their own Community Forestry Program with guidance from the Sherburne County Forester and DNR staff. The initial program focuses on oak wilt suppression, reforestation and an overall forest assessment. As part of the program, Master Gardeners and Woodland Advisors, community volunteers trained by the University of Minnesota Extension Service, assist with a variety of tasks, including site inspections, marking diseased trees, verifying aerial photos, reforestation and educational outreach to township residents. By evaluating the current program and needs of residents, the project will result in a long-term Community Forestry Plan for the community. Grantee: Northside Residents Redevelopment Council (NRRC), Minneapolis - Project: Plymouth Avenue Visioning "A Pathway" - Grant amount: $10,000 The Plymouth Avenue Visioning Project is an initiative of NRRC to revitalize the Plymouth Avenue corridor in north Minneapolis. As part of their efforts to revitalize the environment of the corridor, the ReLeaf grant will be used to complete an inventory of private and public trees along the 3.5 mile corridor to assess species diversity, tree health and available planting spaces. Tree Trust is contracted to help train community volunteers to do the tree inventory using hand-held computers. Based on this inventory, trees will be planted by volunteer families, supervised by Master Gardeners, Tree Care Advisors and Park Board Foresters. A long-term maintenance plan and a Community Forestry Plan will be developed for the area, including proper planting and maintenance workshops for residents and business owners. Grantee: City of Robbinsdale - Project: Community Forestry Sustain ability Plan - Grant amount: $12,000 Robbinsdale, a suburb of the twin-cities area, has had a tree program since the early 1970's. Recently, the significant increase of the incidence of Dutch elm disease and a 25% reduction in state aid have strained the city's ability to meet residents' demands. So, this grant helped the City Forester identify and inventory areas with the highest tree losses and produce a Management Plan for these priority areas that will serve as a model for rest of the town and will help with decision making. Grant funds were used to contract a seasonal Tree Inspector, produce technical brochures for community workshops, and to plant 50 replacement trees. Grantee: City of Cokato - Project: Voucher Program for Energy Conservation - Grant amount: $5,500 Cokato, a central-Minnesota town of 2,200, wanted to encourage its residents to plant trees to replace ones lost in a recent tomado. The City and Lions Club, with technical support from regional tree professionals, organized a program to offer residents a voucher for $35-off per tree from a local nursery. In order to receive a voucher, residents were required to attend one of two community workshops, where they learned about tree planting and tree care, and worked with local Master Gardeners to determine the best tree selection and placement on their property for energy conservation benefits. At the workshop, residents also signed an agreement to purchase mulch for their trees and provide ongoing care.