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Home My WebLink About15.F.1. Appointments to Boards and Commissions-Res. No. 6189 /5. Pi I. CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Judith S. Cox, City Clerk Mark McNeill, City Administrator RE: Appointments to Boards and Commissions DATE: February 11, 2005 INTRODUCTION: Attached for Council consideration is Resolution No. 6189, which would make appointments to expiring terms on various boards and commissions. After Council has determined the successful candidates by voting, this resolution should be adopted. BACKGROUND: Various terms on boards and commissions will be expiring February 28,2005. On February 1st, City Council made nominations to the boards and commissions, following the publication of the openings and receipt of applications, pursuant to Council policy. On February 8th and 10th an interview panel consisting of Councilors Lehman and Joos and a representative from the boards and commissions interviewed a total of 14 applicants. After reviewing the qualifications, the committee is making the following recommendations: Police Civil Service Commission - Carol Schultz Park and Recreation Advisory Board - Arv Sornberger*, John Clay, Sonja Bercich Planning Commission/BOAA - Ryan Magin* Telecommunications Commission - Bill Anderson* Environmental Advisory Committee - SPUC - John Engler* and Mark Miller* Economic Development Advisory Committee - Tom Spicer Board of Review - Richard Marks* * Incumbent DETERMINING SUCCESSFUL CANDIDATES: A] It was noted by the Interview Panel that one of the applicants for the EAC did not submit their application by the advertised deadline date of February 1 st. However, Kate Sedlacek submitted her application on Monday, February 7th and Charley Kubler submitted his application on Thursday, February 10th. both after the nominations on November pt. Applications. were accepted by staff because no applications had been submitted earlier at the time of nominations. Council will need to nominate them prior to an appointment. The interview panel nominated Ms. Sedlacek pending a decision from the Council on the timeliness of the late application from Mr. Kubler. Since both applications were submitted late, the Interview Panel will make a recommendation to the Council no later than February 15th. B] According to Resolution No. 2206, if there is more than one person nominated for an opening, the City Clerk shall distribute paper upon which each Council member shall write his preference for the appointment to the opening and sign their name. Then the Mayor shall open the paper ballots and announce how the votes were cast. If the person receiving the most votes does not have a majority vote of the Council members present, then there shall be a second paper vote between the top two candidates. If the vote is a tie between the top two candidates, there shall then be an additional paper vote between the top two candidates. After a candidate has received a majority vote on a paper ballot, the Mayor shall announce his or her name and the fact that he or she has a majority vote. All ballots shall be turned over to the City Clerk for proper filing. After it has been determined who the candidates are that have received the majority vote, their names should be inserted into Resolution No. 6189. To expedite the process, in the past City Council members have filled out the ballot ahead of time and given it to the City Clerk just before the meeting. Votes are tallied with the first results presented to Council members when the matter comes up on the agenda. If additional voting is necessary it would take place at that time. Council may wish to follow this procedure to expedite the process. (BALLOT ATTACHED) C] In the alternative to the ballot procedure described above, City Council could concur with the recommendations of the interview panel and adopt Resolution No. 6189 incorporating the recommendations. RECOMMENDED ACTION: 1. Nominate Charley Kubler and Kate Sedlacek to the Environmental Advisory Committee. 2. (if determining appointees by voting): a. Complete I st ballot b. Conduct additional ballots as needed. c. Insert the names of the top vote getters into Resolution No. 6189. d. Adopt Resolution No. 6189. 3] (if concurring with recommendations of the interview panel): Concur with the recommendations of the interview panel and offer Resolution No. 6189, A Resolution Appointing Individuals to Various Boards and Commissions, and move its adoption. G:B&CAppointment2005 RESOLUTION NO. 6189 A RESOLUTION APPOINTING INDIVIDUALS TO VARIOUS BOARDS AND COMMISSIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the following appointments are hereby made: 1. John Engler and Mark Miller are appointed to the Shakopee Public Utilities Commission for three year terms expiring March 31, 2008. 2. Carol Schultz is appointed to the Police Civil Service Commission for a three year term expiring February 28, 2008. 3. Arv Sornberger, John Clay and Sonja Bereich are appointed to the Park and Recreation Advisory Board for three year terms expiring February 28, 2008. 4. Ryan Magin is appointed to the Planning CommissionIBOAA for a four year term expiring February 28,2009. 5. Bill Anderson is appointed to the Telecommunications Advisory Commission for a three year term expiring February 28,2008. 6. is appointed to the Environmental Advisory Committee for a three year term expiring February 28, 2008. 7. David Spicer is appointed to the Economic Development Advisory Committee for a three year term expiring February 28, 2008. 8. Richard Marks is appointed to the Board of Review for a three year term expiring February 28, 2008. Adopted in adjourned regular session of the City Council of the City of Shako pee, Minnesota, held this 15th day of February, 2005. Mayor of the City of Shakopee ATTEST: City Clerk PLEASE VOTE PRIOR TO THE MEETING AND GIVE TO JUDY BEFORE THE ROLL CALL ON FEBRUARY 15,2005 , BALLOT FOR APPOINTMENTS TO BOARDS AND COMMISSIONS SPUC Environmental Advisory Committee (Vote for 2) (Vote for 1) John Engler* Charley Kubler* V Mark Miller* Kate Sedlacek Police Civil Service Commission (Vote for 1) Barb Danielson Sharon Frank Carol Schultz Park and Recreation Advisory Board (Vote for 3) Sonja Bercich John Clay Leanne Lehn Lenny Schnlitz Arv Sornberger* Tom Spicer Kate Sedlacek Planning Commission/BOAA (Vote for 1) Ryan Magin* Tom Spicer * Incumbent Councilmember pevi5ed /5, F. I. RESOLUTION NO. 6189 A RESOLUTION APPOINTING INDIVIDUALS TO VARIOUS BOARDS AND COMMISSIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the following appointments are hereby made: 1. John Engler and Mark Miller are appointed to the Shakopee Public Utilities Commission for three year terms expiring March 31, 2008. 2. Carol Schultz is appointed to the Police Civil Service Commission for a three year term expiring February 28, 2008. 3. Arv Sornberger, John Clay and Sonja Bereich are appointed to the Park and Recreation Advisory Board for three year terms expiring February 28,2008. 4. Ryan Magin is appointed to the Planning Commission/BOAA for a four year term expiring February 28,2009. 5. Bill Anderson is appointed to the Telecommunications Advisory Commission for a three year term expiring February 28, 2008. 6. Kate Sedlacek is appointed to the Environmental Advisory Committee for a three year term expiring February 28, 2008. 7. Richard Marks is appointed to the Board of Review for a three year term expiring February 28, 2008. Adopted in adjourned regular session of the City Council of the City of Shako pee, Minnesota, held this 15th day of February, 2005. Mayor of the City of Shakopee ATTEST: City Clerk