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May 06, 2025 - Council Packet
SHAKOPEE Shakopee City Council Regular Meeting Tuesday, May 6, 2025 7:00 PM City Hall, 485 Gorman Street Vision: Shakopee is a distinctive river town with a variety of business, cultural, and recreational opportunities in a safe, welcoming, and attractive environment. Our vision is for Shakopee to continue being the place people want to live, work, and play! Mission: Our mission is to deliver high quality services essential to maintaining a safe and sustainable community. We commit to doing this cost-effectively, with integrity and transparency. 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Approval of Agenda 5. Consent Agenda These items are considered routine and will be enacted by one motion. There will be no separate discussion of these unless a council member or staff requests, in which event the item will be removed from the consent agenda for separate discussion & action. 5.a Award a Contract for Phase 2 of the Downtown ADA, Lighting and Tree Rehab Improvement Project. 5.b Scott County Public Healthy€TMs Statewide Health Improvement Partnership Grant Award 5.c Award a Contract for the 2025 Stagecoach Road Improvement Project, Approve Extended Saturday Construction Hours, Accept a Proposal from WSB for Construction Services and Approve a Railroad Agreement 5.d Resolution to approve Dakota County joining Minnesota Valley Transit Authority (MVTA) Board 1 5.e Temporary Liquor License for the Shakopee Lion's Club & Foundation 5.f Special Event Permit and Temporary Liquor License for JCI Shakopee 5.g Shakopee Soccer Association Donation 5.h JCI Shakopee Donation 5.i Establishment of a Social District 5.j Declaration of surplus Fire Department property. 5.k Ordinance O2025-012 Regulating Grease Traps and Enforcement 5.1 Ordinance Adopting Plumbing Code Regulations for Delegation 5.m Ordinance 2025-013 Creating a Hotel Licensing Program 5.n Ordinance Amending City Code Section 111.02 related to fence construction and placement regulations. 5.o Approval of the City Council Meeting Minutes for April 15, 2025 5.p Ordinance O2025-014, Allowing On -Sale Wine Licenses and On -Sale Malt Liquor Licenses for Baseball Teams 5.q Ordinance O2025-015, Amending the City's Adopted 2025 Fee Schedule 5.r Change Order #1 for Quarry Lake Park Shelter 5.s Approve Plans and Authorize Bidding for the Marystown Road Reconstruction Project and Approve a contract amendment with SRF 5.t Renewal of lease with MnDOT for the Dog Park 5.0 Approve of a Contract Amendment with SRF for Professional Services for the County Road 101/Shenandoah Drive Traffic Signal Improvements 5.v Approve the 2025-2026 Liquor License Renewals 5.w Declare Scuba Diving Equipment as Surplus and Approve Sale to the Carver County Dive Team 6. Public Comment Individuals may address the City Council about any item not on the regular agenda. Speakers are requested to come to the center table, state their name and address for the clerk's record, and limit their remarks to three minutes. The City Council will not take official action on items discussed at this time, but may refer the matter to staff for a follow up report or direct that matter be scheduled on an upcoming 2 agenda. 7. Business removed from consent agenda 8. Recess for Economic Development Authority Meeting 9. Reconvene 10. General Business 10.a Monthly Financial Report - March 2025 10.b Police Annual Report Presentation 11. Workshop 11.a Westminister Baseball Field Improvements 11.b Long-term financial plan. 12. Reports Liaison and Administration 12.a City Bill List 13. Other Business 14. Adjournment 3 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.a May 6, 2025 Award a Contract for Phase 2 of the Downtown ADA, Lighting and Tree Rehab Improvement Project. Micah Heckman, Assistant City Engineer Alex Jordan, City Engineer Action to be considered: Adopt Resolution R2025-048, accepting bids and awarding a contract in the amount of $636,698.00 to Apadana LLC, for Phase 2 of the Downtown ADA, Lighting and Tree Rehab Improvement Project. Motion Type: Simple Majority Background: The City's adopted Capital Improvement Plan (CIP) contains the Downtown ADA, Lighting and Tree Rehab Improvement Project (CIF -22-003). The project improvements include replacement of the existing street lighting system (including cabinets, conduit, wiring and poles), improvements to the pedestrian ramp facilities, removal of decorative pavers and tree replacements along Holmes Street from County Road 69 to 3rd Avenue and 2nd Avenue from Holmes Street to Fuller Street. On February 18, 2025, the City Council adopted Resolution R2025-022 approving plans and specifications, and authorizing bidding for the project. In accordance with Minnesota Statute Section 471.345 Uniform Municipal Contracting Law, bids were solicited and opened March 13, 2025. Three bids were received and Apadana LLC from New Hope, MN was the low bidder in the amount of $636,698.00 (see attached resolution for the bid tabulation summary). Apadana LLC has the capacity and experience for the project and is deemed a responsible bidder. Construction is anticipated to begin in August and be completed by November 2025. Recommendation: Adopt Resolution R2025-048. 4 Budget Impact: Based on the low bid amount, the updated total estimated project cost is as follows: CIP Estimate Based On Bid Award COSTS Construction Cost $ 950,700 $ 636,698 Contingency $ 50,000 $ 50,000 Subtotal $ 1,000,700 $ 686,698 Eng/Admin/Legal m i n/Legg I $ 132,300 $ 132,300 Total Estimated Project Cost $ 1,133,000 $ 818,998 FUNDING Capital Improvement Fund $ 1,100,000 $ 816,998 Tree Replacement Fund $ 33,000 $ 2,000 Total Funding $ 1,133,000 $ 818,998 Attachments: Resolution R2025-048 Contract CIF -22-003 CIP Sheets.pdf 5 RESOLUTION R2025-048 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA ACCEPTING BIDS AND AWARDING A CONTRACT IN THE AMOUNT OF $636,698.00 TO APADANA LLC, FOR PHASE II OF THE DOWNTOWN ADA, LIGHTING AND TREE REHAB IMPROVEMENT PROJECT WHEREAS, pursuant to an advertisement for bids for Phase II of the Downtown ADA, Lighting and Tree Rehab Improvement Project, bids were received, opened on March 13, 2025, and tabulated according to law, and the following bids were received complying with the advertisement: Bidder APADANA LLC THOMAS AND SONS CONSTRUCTION PEMBER COMPANIES, INC. Amount $ 636,698.00 $ 675,077.20 $ 699,775.20 WHEREAS, Apadana LLC, 3401 Nevada Avenue N, New Hope, MN, 55427, is the lowest responsive bidder for Phase II of the Downtown ADA, Lighting and Tree Rehab Improvement Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA AS FOLLOWS: 1. The appropriate City officials are hereby authorized and directed to enter a contract with Apadana LLC, in the name of the City of Shakopee for Phase II of the Downtown ADA, Lighting and Tree Rehab Improvement Project according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 6th day of May 2025. Mayor of the City of Shakopee ATTEST: City Clerk Prepared by: City of Shakopee 485 Gorman Street Shakopee, MN 55379 6 CONTRACT THIS CONTRACT, made and entered into this day of , 2025 by and between hereinafter called "Contractor" (a corporation organized and existing under the laws of the State of Minnesota) (a partnership consisting of created under the laws of Minnesota), and the City of Shakopee, Minnesota, a municipal corporation, hereinafter called "City." WITNESSETH: That Whereas, the Contractor has become the lowest responsible bidder for furnishing the supervision, labor, tools, equipment, materials and supplies and for constructing the following City improvements: DOWNTOWN LIGHTING IMPROVEMENTS — PHASE 2 NOW THEREFORE, the parties to this contract agree to the following: 1. Manner for Completion The Contractor, at his own proper cost and expense, shall perform all work and furnish all supervision (needed beyond that provided by the City Engineer), labor, material, tools, supplies, machinery and other equipment necessary for the construction of the Downtown Lighting Improvements — Phase 2, Project CIF -22-003 for the City of Shakopee, Minnesota, in a workmanlike and substantial manner, as outlined in the Plans and Specifications. 2. Due Diligence Time is of the essence in the performance of this Contract. The maintenance of a rate of progress in the work which will result in its completion in a reasonable time, is an essential feature of this Contract, and the Contractor agrees to proceed with all due diligence and care, at all times to take all precautions to insure the time of completion as defined in this Contract. The Contractor shall fully complete the work called for under the Contract in accordance with the specifications. 3. Payment The City will pay the Contractor those prices stipulated in the Contractor's Contract Proposal, which are incorporated herein by reference and made a part of this Contract, which shall constitute full and complete compensation for the contractor's work provided hereunder. The parties specifically agree and understand and the Contractor specifically waives any claim for additional compensation for any changed condition whether arising out of a physical condition at the site of an unusual nature, differing materially from those ordinarily encountered and generally recognized as inherent in work of the character and at the location provided for in the Contract or arising as a result of any force majeur. 4. Prevailing Wages If this project is funded in whole or in part by state funds, then the wages of laborers, workers, and mechanics should be comparable to wages paid for similar work in the community as a whole, as established by the Minnesota Department of Labor and Industry. If this section applies to this project, the prevailing wage rates are attached and included in the contract documents. Downtown Lighting Improvements — Phase 2 Project No. CIF -22-003 Project Specifications Contract C-2 7 5. Contractor's Responsibility for Subcontractors It is further agreed that Contractor shall be as fully responsible to the City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons it directly employs. Contractor shall cause appropriate provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms herein set forth, insofar as applicable to the work of subcontractors and to give Contractor the same power regarding termination of any subcontract as the City may exercise over Contractor under any provisions of this contract. Nothing contained in this Contract shall create any contractual relation between the subcontractor and the City or between any subcontractors. 6. Payment to Subcontractors The Contractor shall pay any subcontractor within ten days of receipt of payment from the City for undisputed services provided by the subcontractor. If the Contractor fails to pay within ten days, the Contractor shall pay the subcontractor interest at the rate of one and one-half percent per month or part of month to the subcontractor on any undisputed amount not paid on time to the subcontractor, in accordance with Minn. State. Sec. 471.425, Subd. 4a. 7. City Instructions The City may declare the contract forfeited as described in the Standard Specifications should the Contractor persistently disregard instructions of the City or fail to observe or perform any provisions of this Contract. 8. Indemnity The Contractor agrees to defend, indemnify, and save the City harmless from and against all claims, suits and actions of every description, brought against the City and from all damage and costs, including attorney's and expert fees, by reason or on account of any injuries or damages received or sustained by any person or persons, or their property, by Contractor, its servants, agents or subcontractors in the construction of said work, or by any negligence or carelessness in the performance of same, or on account of any other wrongful act or omission, including breach of any provision of this Contract, of Contractor, its independent subcontractors, agents, employees, or delegates. The Contractor further agrees to indemnify the City for defense cost incurred in defending any claims, unless the City is determined tobe at fault. 9. Contract Documents This Contract, together with the other documents enumerated in this paragraph, forms the Contract between the parties. These documents are as fully a part of the contract as if attached hereto or repeated herein. In the event of any conflict between those documents listed as (a) through (0, they shall govern in the order listed, with this Contract governing over all other documents. The contract documents consist of the following: a. This Contract b. All Change Orders or Addenda c. Plans and Specifications for Project CIF -22-003 d. General Utility and Street Improvement Specifications for Construction e. Shakopee Public Utility Commission Water Policy Manual f. All items listed under the Table of Contents 10. Duplicate Originals This Contract shall be executed in two copies; one (1) copy being retained by the City, one (1) to be delivered to the Contractor. Downtown Lighting Improvements — Phase 2 Project No. CIF -22-003 Project Specifications Contract C-1 8 11. Nondiscrimination The Contractor agrees in the performance of this Contract not to discriminate on the ground or because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age, against any employee of Contractor or applicant for employment, and shall include a similar provision in all subcontracts let or awardedhereunder. 12. Jurisdiction This agreement and every question arising hereunder shall be construed or determined according to the laws of the State of Minnesota. CONTRACTOR CITY OF SHAKOPEE, MINNESOTA By By Mayor/Matt Lehman By By Name / Title City Administrator/Bill Reynolds Approved as to form: City Attorney Downtown Lighting Improvements — Phase 2 Project No. CIF -22-003 Project Specifications Contract C-2 9 2025 thru 2029 Capital Improvement Plan Shakopee, MN Project # CIF -22-003 Project Name Downtown ADA, Lighting & Tree Rehab Total Project Cost $4,531,000 Type Improvement Priority 1 - Have to do Useful Life 30 years Fund Capital Improvement Fund Department Capital Improvements Fund Category Street Construction Status Active Accounting Code 5926/6926 Project Code CI2203 Description Replacement of the pavers and pedestrian curb ramps in the downtown area as well as streetlights, pedestrian lights and trees. The project will be completed in segments (block by block) annually beginning in 2024. Note: Multiple streetlights were replaced as part of the 2017 Downtown Streetscape Project and two development projects - the style of lighting used for those projects would be carried forward to match the replacement of the streetlights throughout the downtown area. It should also be noted that a planning study was completed in 2022 to develop a coordinated project scope meeting the goals of Envision Shakopee, the Park and Trails Master Plan, and the river park master planning. A streetlighting feasibility study was done in 2022 as part of the preliminary design and is attributed to the Prior expenditures for the project. Justification A streetlight condition report was performed in 2015 for the downtown streetlights. Out of the total count of 231 streetlights, 45 were missing, 73 were in good condition, 76 fair, and 37 poor. There are two different pole styles: 171 concrete poles and 60 Corten steel poles. Many streets light poles have fallen and have not been replaced due to unavailability of the lighting style. In addition, the wiring system has aged and many areas have been patched together to maintain a working system. The feasibility report completed in 2022 identified the scope of the lighting replacement and estimated cost of the improvements. Additionally, ADA compliancy needs to be completed in the Downtown that will include replacing many of the pedestrian curb ramps. Sidewalk repairs will also be included as part of the City's Sidewalk and Trail Inspection, Replacement, and Maintenance Policy. The block pavers will also be removed and replaced with concrete. Prior Expenditures 1,132,000 Improvements Engineering/Administration Funding Prior Sources 1,132,000 Capital Improvement Fund Tree Replacement Fund Total 2025 2026 2027 2028 2029 Total 1,000,700 1,000,700 1,000,700 0 0 3,002,100 132,300 132,300 132,300 0 0 396,900 1,133,000 1,133,000 1,133,000 0 0 3,399,000 2025 2026 2027 2028 2029 Total 1,100,000 1,100,000 1,100,000 0 0 3,300,000 33,000 33,000 33,000 0 0 99,000 Total 1,133,000 1,133,000 1,133,000 0 0 3,399,000 Budget Impact The street lighting, paver and pedestrian ramp improvements will be funded by the CIF and the tree replacement will be funded by the tree replacement fund. Produced Using Plan -It CIP Software 40 10 2025 thru 2029 Capital Improvement Plan Shakopee, MN Project # CIF -22-003 Project Name Downtown ADA, Lighting & Tree Rehab Department Capital Improvements Fund Produced Using Plan -It CIP Software 41 11 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.b May 6, 2025 Scott County Public Health's Statewide Health Improvement Partnership Grant Award Andrea Harrell, Grants and Special Projects Coordinator Chelsea Petersen Action to be considered: Adopt Resolution R2025-056, accepting Scott County Public Health's Statewide Health Improvement Partnership (SHIP) grant award and authorizing the City Administrator to execute the necessary contracts and agreements applicable to accepting this award. Motion Type: Simple Majority Background: The SHIP Grant funds projects bringing sustainable opportunities to be socially connected through healthy eating (MN Eats), physical activity (MN Moves), supportive workplace wellness programs (Worksite Wellness), reducing commercial tobacco use (Commercial Tobacco -Free), and supporting wellness in schools (MN Schools). This grant brings funds directly to the communities where individuals who may not have access to these opportunities are living. At its December 17, 2024 meeting, Council approved the application to the Scott County Public Health's SHIP grant via Resolution R2024-159. The City of Shakopee initially applied to Scott County Public Health's SHIP grant and was awarded funds to purchase mirrors for the employee workout room on the upper level of the old Engineering Building. However, a greater need was determined after being awarded the funds, allowing this financial support to create a more substantial impact by subsidizing the cost of printing updated parks and trail maps. This transition of funds has been approved by Scott County Public Health. Recommendation: Adopt Resolution R2025-056. 12 Budget Impact: A 10% match is required, however, can be provided through an in -kind match of staff time. Attachments: Resolution R2025-056 AWARD.pdf Resolution R2024-159.pdf 13 RESOLUTION R2025-056 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING THE SCOTT COUNTY PUBLIC HEALTH'S STATEWIDE HEALTH IMPROVEMENT PARTNERSHIP GRANT AWARD AGREEMENT WHEREAS, the City of Shakopee applied to the Scott County Public Health's Statewide Health Improvement Partnership (SHIP) grant, previously approved via Resolution R2024-159 on 17th day of December 2024, and WHEREAS, the grant award is to provide funding for the printing of updated parks and trail maps, and WHEREAS, the City of Shakopee was awarded the SHIP grant for $2,000, and WHEREAS, the City of Shakopee recognized a 10% match was required, but can be provided through an in -kind match of staff time. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA AS FOLLOWS: the City of Shakopee recognizes it has been awarded a grant by the Scott County Public Health, agrees to accept the grant award and grant agreement for the above -referenced project, and authorizes the City Administrator to execute the necessary contracts and agreements applicable to accepting this award. The City of Shakopee will comply with all applicable laws, requirements, and regulations as stated in the grant agreement. Adopted in the regular session of the City Council of the City of Shakopee, Minnesota, held this 6th day of May 2025. Matt Lehman, Mayor of the City of Shakopee ATTEST: Rick Parsons City Clerk Prepared by: City of Shakopee 485 Gorman Street Shakopee, MN 55379 14 RESOLUTION R2024-159 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING THE CITY TO SUBMIT SCOTT COUNTY PUBLIC HEALTH'S STATEWIDE HEALTH IMPROVEMENT PARTNERSHIP GRANT APPLICATION WHEREAS, the City of Shakopee supports the application made to the Scott County Public Health's Statewide Health Improvement Partnership (SHIP) grant. WHEREAS, the application is to obtain funding to purchase equipment and mirrors to update an employee workout room, and purchase walking desk treadmills, and WHEREAS, the City of Shakopee recognizes a 10% match is required but can be provided via an in -kind match of staff time. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA AS FOLLOWS: if the City of Shakopee is awarded a grant by Scott County Public Health, the City of Shakopee agrees to accept the grant award and may enter into an agreement with Scott County Public Health for the above -referenced project. The City of Shakopee will comply with all applicable laws, requirements, and regulations as stated in the grant agreement. Adopted in the regular session of the City Council of the City of Shakopee, Minnesota, held this 17th day of December 2024. Matt Lehman, Mayor of the City of Shakopee ATTEST: Heidi Emerson Deputy City Clerk Prepared by: City of Shakopee 485 Gorman Street Shakopee, MN 55379 15 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.c May 6, 2025 Award a Contract for the 2025 Stagecoach Road Improvement Project, Approve Extended Saturday Construction Hours, Accept a Proposal from WSB for Construction Services and Approve a Railroad Agreement Micah Heckman, Assistant City Engineer Alex Jordan, City Engineer Action to be considered: Adopt Resolution R2025-051, accepting bids and awarding a contract in the amount of $1,929,413.03 to Northwest Asphalt, Inc., approve suspension of City Code 130.45, Noise Elimination and Noise Prevention, Subd. C.4, Hourly Restrictions on Certain Operations, accept a proposal in the amount of $208,596.00 from WSB to perform construction services and approve an agreement with Union Pacific Railroad for the Stagecoach Road Improvement Project, CIF -25-001. Motion Type: Simple Majority Background: Contract Award The City's adopted 2025-2029 Capital Improvement Plan (CIP) contains the Stagecoach Road Improvement Project (CIF -25-001). On February 4, 2025, the City Council adopted Resolution R2025-013 approving plans and specifications, and authorizing bidding for the project. In accordance with Minnesota Statute Section 471.345 Uniform Municipal Contracting Law, bids were solicited and opened April 15, 2025. Four bids were received and Northwest Asphalt, Inc. from Shakopee, Minnesota, was the low bidder in the amount of $1,929,413.03 (see attached resolution for the bid tabulation summary). Northwest Asphalt, Inc. has the capacity and experience for the project and is deemed a responsible bidder. Construction is anticipated to begin mid -May and be completed summer of 2025. Suspension of City Code Section 130.45, Subd. C.4 City Code Section 130.45 restricts the hours of construction operation from 7 a.m. to 10 p.m. on weekdays, and 9 a.m. to 5 p.m. on weekends and holidays. The contractor working on the Stagecoach Road Improvement Project has requested the city extend 16 working hours to begin work at 7 a.m. on Saturday mornings through the end of August 2025. This extension will help meet the project deadlines if weather delays occur. The impacts from the earlier generated noise is not anticipated to be a substantial nuisance in this area of the city for the prescribed times. If property owner complaints are received by the City, the ordinance suspension can be revoked at the discretion of the City Engineer. With Council's approval, a public news release and notice would be placed in the New Prague Times and on the City's website to meet City Code requirements. Construction Services WSB's proposal identifies the scope of services and estimated cost to provide construction services for the improvements. WSB has the experience, technical skill and capacity to provide the needed services and is a recommended firm as part of the City's approved consultant pool. The attached proposal authorizes and describes the scope and fee for their needed work on this project. Railroad Agreement Union Pacific (UP) Railroad owns and operates a section of rail line that intersects Stagecoach Road within the project limits. The railroad crossing at this location is currently only wide enough for the road crossing and is not adequate width to accommodate the addition of the proposed trail. As such, UP will be reconstructing the railroad crossing as part of the Stagecoach Road reconstruction project. In order for this to take place, the city must enter into an agreement with UP for the crossing upgrades. The agreement outlines the responsibilities of both parties, including design standards, safety measures, liability, cost -sharing, insurance, flagging requirements, and ongoing maintenance. It also ensures compliance with federal regulations (such as those enforced by the Federal Railroad Administration) and helps avoid disruptions to train operations. Recommendation: Adopt Resolution R2025-051, approve suspension of City Code 130.45, Subd. C.4, accept the proposal and approve agreement with Union Pacific Railroad. Budget Impact: The scope of WSB's construction services proposal is based on a not to exceed cost of $208,596.00. This work is budgeted in the 2025-2029 CIP. The scope of Union Pacific's railroad crossing upgrades and associated fees are included in the 2025-2029 CIP. 17 The construction cost below includes the proposed railroad crossing upgrades, street lighting modifications and a proposed trail extension outside the original project limits to connect to the transit station south of the project. Based on the low bid amount, the total estimated project cost is as follows: CIP Estimate Based On Bid Award COSTS Construction Cost $ 3,038,553.50 $ 2,247,456.03 Contingency $ 457,000.00 $ 107,072.80 Subtotal $ 3,495,553.50 $ 2,354,528.83 Engineering, Legal, Administration $ 548,000.00 $ 586,008.00 Total Estimated Project Cost $ 4,043,553.50 $ 2,940,536.83 FUNDING Capital Improvement Fund $ 2,800,075.50 $ 2,340,724.80 Special Assessments $ 262,478.00 $ 247,754.98 Storm Sewer Fund $ 971,000.00 $ 341,453.98 Shakopee Public Utilities $ 10,000.00 $ 10,603.07 Total Funding $ 4,043,553.50 $ 2,940,536.83 The total project budget of $2,940,536.83 is under the CIP budget by 31 percent and includes a contingency amount that covers any unexpected change orders, quantity adjustments and other miscellaneous expenses encountered as part of the project. Consistent with the CIP, this project is proposed to be funded by the Capital Improvement Fund, Special Assessments, Shakopee Public Utilities, and Storm Sewer Fund. Attachments: Resolution R2025-051 Contract CIF -25-001 WSB Construction Services Proposal UP Railroad Public Crossing Agreement 18 RESOLUTION R2025-051 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA ACCEPTING BIDS AND AWARDING A CONTRACT IN THE AMOUNT OF $1,929,413.03 TO NORTHWEST ASPHALT, INC., FOR THE STAGECOACH ROAD RECONSTRUCTION PROJECT CIF -25-001 WHEREAS, pursuant to an advertisement for bids for the Stagecoach Road Reconstruction Project CIF -25-001, bids were received, opened on April 15, 2025, and tabulated according to law, and the following bids were received complying with the advertisement: Bidder NORTHWEST ASPHALT, INC. PARK CONSTRUCTION COMPANY BITUMINOUS ROADWAYS, INC. S.M. HENTGES & SONS, INC. Amount $ 1,929,413.03 $ 2,146,665.07 $ 2,646,899.05 $ 2,712,873.60 WHEREAS, Northwest Asphalt, Inc., 1451 Stagecoach Road, Shakopee, MN 55379, is the lowest responsible bidder for the Stagecoach Road Reconstruction Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA AS FOLLOWS: 1. The appropriate City officials are hereby authorized and directed to enter into a contract with Northwest Asphalt, Inc., in the name of the City of Shakopee for the Stagecoach Road Reconstruction Project according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. 3. Pursuant to Section 1.150-2(d) of the Treasury Regulations, the City Council declares its official intent to reimburse itself for the costs of the improvements from the proceeds of tax-exempt bonds. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 6th day of May 2025. Mayor of the City of Shakopee ATTEST: City Clerk Prepared by: City of Shakopee 485 Gorman Street Shakopee, MN 55379 19 NOTICE OF AWARD FOR STAGECOACH ROAD IMPROVEMENT PROJECT IMPROVEMENT NO. CIF -25-001 CITY OF SHAKOPEE, MINNESOTA TO: The City of Shakopee, Minnesota, having considered the proposals submitted on , 2025 for the construction of the STAGECOACH ROAD IMPROVEMENT PROJECT, Improvement No. CIF -25- 001, and it appearing that your proposal is fair, equitable and to the best interest of the City, the said proposal is hereby accepted for the prices set forth therein. In accordance with the terms of the Contract Documents, you are required to execute the formal Contract Agreement and furnish the required Performance and Payment Bond within ten (10) days from the date hereof. The Bid Security submitted with your proposal will be returned upon execution of the Contract Agreement and the furnishing of the Performance and Payment Bond. In the event you should fail to execute the Contract Agreement and furnish the Performance and Payment Bond, within the time limit specified, said Bid Security will be retained by the City of Shakopee as liquidated damages for failure to accept the award and execute the necessary documents for the formation of the contract. The City is accepting Alternate No. CITY OF SHAKOPEE, MINNESOTA Bill Reynolds/ City Administrator Awarded by: Shakopee City Council Contract Amount: STAGECOACH ROAD IMPROVEMENT PROJECT Improvement No. CIF -25-001 Project Specifications Contract C-1 20 CONTRACT THIS CONTRACT, made and entered into this day of , 2025 by and between hereinafter called "Contractor" (a corporation organized and existing under the laws of the State of Minnesota) (a partnership consisting of created under the laws of Minnesota), and the City of Shakopee, Minnesota, a municipal corporation, hereinafter called "City." WITNESSETH: That Whereas, the Contractor has become the lowest responsible bidder for furnishing the supervision, labor, tools, equipment, materials and supplies and for constructing the following City improvements: STAGECOACH ROAD IMPROVEMENT PROJECT NOW THEREFORE, the parties to this contract agree to the following: 1. Manner for Completion The Contractor, at his own proper cost and expense, shall perform all work and furnish all supervision (needed beyond that provided by the City Engineer), labor, material, tools, supplies, machinery and other equipment necessary for the construction of the STAGECOACH ROAD IMPROVEMENT PROJECT, Improvement No. CIF -25-001 for the City of Shakopee, Minnesota, in a workmanlike and substantial manner, as outlined in the Plans and Specifications. 2. Due Diligence Time is of the essence in the performance of this Contract. The maintenance of a rate of progress in the work which will result in its completion in a reasonable time, is an essential feature of this Contract, and the Contractor agrees to proceed with all due diligence and care, at all times to take all precautions to ensure the time of completion as defined in this Contract. The Contractor shall fully complete the work called for under the Contract in accordance with the specifications. 3. Payment The City will pay the Contractor those prices stipulated in the Contractor's Contract Proposal, which are incorporated herein by reference and made a part of this Contract, which shall constitute full and complete compensation for the contractor's work provided hereunder. The parties specifically agree and understand and the Contractor specifically waives any claim for additional compensation for any changed condition whether arising out of a physical condition at the site of an unusual nature, differing materially from those ordinarily encountered and generally recognized as inherent in work of the character and at the location provided for in the Contract or arising as a result of any force majeure. 4. Prevailing Wages If this project is funded in whole or in part by state funds, then the wages of laborers, workers, and mechanics should be comparable to wages paid for similar work in the community as a whole, as established by the Minnesota Department of Labor and Industry. If this section applies to this project, the prevailing wage rates are attached and included in the contract documents. STAGECOACH ROAD IMPROVEMENT PROJECT Improvement No. CIF -25-001 Project Specifications Contract C-2 21 5. Contractor's Responsibility for Subcontractors It is further agreed that Contractor shall be as fully responsible to the City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons it directly employs. Contractor shall cause appropriate provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms herein set forth, insofar as applicable to the work of subcontractors and to give Contractor the same power regarding termination of any subcontract as the City may exercise over Contractor under any provisions of this contract. Nothing contained in this Contract shall create any contractual relation between the subcontractor and the City or between any subcontractors. 6. Payment to Subcontractors The Contractor shall pay any subcontractor within ten days of receipt of payment from the City for undisputed services provided by the subcontractor. If the Contractor fails to pay within ten days, the Contractor shall pay the subcontractor interest at the rate of one and one-half percent per month or part of month to the subcontractor on any undisputed amount not paid on time to the subcontractor, in accordance with Minn. State. Sec. 471.425, Subd. 4a. 7. City Instructions The City may declare the contract forfeited as described in the Standard Specifications should the Contractor persistently disregard instructions of the City or fail to observe or perform any provisions of this Contract. 8. Indemnity The Contractor agrees to defend, indemnify, and save the City harmless from and against all claims, suits and actions of every description, brought against the City and from all damage and costs, including attorney's and expert fees, by reason or on account of any injuries or damages received or sustained by any person or persons, or their property, by Contractor, its servants, agents or subcontractors in the construction of said work, or by any negligence or carelessness in the performance of same, or on account of any other wrongful act or omission, including breach of any provision of this Contract, of Contractor, its independent subcontractors, agents, employees, or delegates. The Contractor further agrees to indemnify the City for defense cost incurred in defending any claims, unless the City is determined to be at fault. 9. Contract Documents This Contract, together with the other documents enumerated in this paragraph, forms the Contract between the parties. These documents are as fully a part of the contract as if attached hereto or repeated herein. In the event of any conflict between those documents listed as (a) through (f), they shall govern in the order listed, with this Contract governing over all other documents. The contract documents consist of the following: a. This Contract b. All Change Orders or Addenda c. Plans and Specifications for Improvement No. CIF -25-001 d. General Utility and Street Improvement Specifications for Construction e. Shakopee Public Utility Commission Water Policy Manual f. All items listed under the Table of Contents 10. Duplicate Originals This Contract shall be executed in two copies; one (1) copy being retained by the City, one (1) to be delivered to the Contractor. STAGECOACH ROAD IMPROVEMENT PROJECT Improvement No. CIF -25-001 Project Specifications Contract C-3 22 11. Nondiscrimination The Contractor agrees in the performance of this Contract not to discriminate on the ground or because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age, against any employee of Contractor or applicant for employment, and shall include a similar provision in all subcontracts let or awarded hereunder. 12. Jurisdiction This agreement and every question arising hereunder shall be construed or determined according to the laws of the State of Minnesota. CONTRACTOR CITY OF SHAKOPEE, MINNESOTA By By Mayor/Matt Lehman By By Name / Title City Administrator/Bill Reynolds Approved as to form: City Attorney STAGECOACH ROAD IMPROVEMENT PROJECT Improvement No. CIF -25-001 Project Specifications Contract C-4 23 PERFORMANCE AND PAYMENT BOND KNOW ALL MEN BY THESE PRESENTS, that We, , as Principal, and as Surety, being a corporation certified by the Minnesota Commissioner of Insurance and authorized to act as a surety as provided in Minnesota Statutes, Section 60A.23, Subd. 5 and 574.15, are held and firmly bound unto the City of Shakopee, a Minnesota municipal corporation, hereinafter called the City, for the use of the City and to all subcontractors and persons who have furnished or shall furnish materials actually used in the performance of the hereinafter mentioned Contract, or who have performed, or shall perform, labor in the performance of or in connection with the said Contract in the penal sum of ($ ), lawful money of the United States of America, the payment of which will truly be made to the Obligees, the said Principals and the said surety, bind themselves and each of their heirs, exe- cutors, administrators, successors and assigns, jointly and severally, firmly by these presents as follows: The condition of the above obligation is such that: WHEREAS, the above bounded Principals have heretofore on the day of , 2025, entered into a written Contract, a copy of which is by reference made a part hereof, with said City, for the furnishing of all labor and equipment for the complete installation of the STAGECOACH ROAD IMPROVEMENT PROJECT, Improvement No. CIF -25-001, said construction work to be done according to the requirements of said Contract. NOW, THEREFORE, the obligations shall remain in full force and effect unless and until the above Principals do the following: • At all times duly, promptly, and faithfully perform said Contract and any alteration in or addition to the obligations of said Principals arising thereunder (including the matter of infringement, if any, of patents), • Guarantee all work against defective workmanship and materials for a period of two (2) years from date of final acceptance by the City, • Comply with all the covenants contained in the specification drawings and other documents constituting a part of said Contract required to be performed by said Principals, • Satisfy all claims and demands for same, in the manner and within the times provided in said Contract, • Fully indemnify and save harmless the City of Shakopee from all costs and damage which the City may suffer, • Fully reimburse and repay the City all outlay and expenses which the City may incur in making good any defaults, and reasonable attorneys' fees incurred in the prosecution of or defense of any action arising out of or in connection with any such default, • Pay all people who have contracts directly with the Principals, for labor or materials, if any, included in said Contract, or any alteration in or addition thereto. STAGECOACH ROAD IMPROVEMENT PROJECT Improvement No. CIF -25-001 Project Specifications Contract C-5 24 If the Principals fulfill the above -listed items, then this obligation may become null and void. The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration in or addition to the terms of the Contract, the work to be performed thereunder, or specifications accompanying the same, and no forbearance on the part of either the City or the Principal, shall in any way affect its obligation in this bond or release the Principal and Surety or either of them, their heirs, executors, administrators, successors or assigns from their liability hereunder. The Surety hereby waives notice of any such change, extension of time, alteration or addition to the terms of the Contract, the work to be performed thereunder, or the specifications, or any forbearance. Signed and sealed this day of , 2025. Principal By Surety Address By Attorney -in -fact Local Agent Address STAGECOACH ROAD IMPROVEMENT PROJECT Improvement No. CIF -25-001 Project Specifications Contract C-6 25 NOTICE TO PROCEED FOR STAGECOACH ROAD IMPROVEMENT PROJECT IMPROVEMENT NO. CIF -25-001 CITY OF SHAKOPEE, MINNESOTA TO: DATE: You are hereby authorized to proceed on this date for the construction of the STAGECOACH ROAD IMPROVEMENT PROJECT, Improvement No. CIF -25-001 for the City of Shakopee, Minnesota as set forth in detail in the Contract Documents, including Plans and Specifications. CITY OF SHAKOPEE, MINNESOTA By: City Engineer We have determined the following permits are required: If you will not complete your work involving these permits within the time specified thereon, you should communicate with the Director of Public Works, City of Shakopee, Minnesota to see if an extension is available and what you must do to obtain one. If you encounter other permits required, please communicate immediately with the same department. STAGECOACH ROAD IMPROVEMENT PROJECT Improvement No. CIF -25-001 Project Specifications Contract C-7 26 2025 thru 2029 Capital Improvement Plan Shakopee, MN Project # CIF -25-001 Project Name 2025 Full -Depth Pavement Reconstruction Total Project Cost $5,379,400 Type Improvement Priority 1 - Have to do Useful Life 25 years Fund Capital Improvement Fund Department Capital Improvements Fund Category Street Reconstruction Status Active Accounting Code 5943/6943 Project Code CI2501 Description This project is for the full depth reconstruction of the bituminous roadway for Sunset Court, McGuire Court, McGuire Circle and Stagecoach Road from the roundabout at CR101 to 13th Avenue, including the construction of a new bituminous trail. Utilities, the addition of curb and gutter and additional storm sewer and other improvements will be evaluated and included with this project. Project costs include the assumption that sanitary sewer will be extended to residents on McGuire Court and McGuire Circle. Justification This is a continuation of the City's Pavement Preservation Program to maintain existing infrastructure. The additional of a bituminous trail along Stagecoach Road has been identified in the parks & trails master plan. Prior 135,000 Expenditures Construction/Maintenance Engineering/Administration 2025 2026 2027 2028 2029 Total 4,558,400 0 0 0 0 4,558,400 686,000 0 0 0 0 686,000 Total Funding Prior Sources 135,000 Capital Improvement Fund Special Assessments 5,244,400 0 0 0 0 5,244,400 2025 2026 2027 2028 2029 Total 3,184,740 0 0 0 0 3,184,740 1,072,660 0 0 0 0 1,072,660 Storm Drainage Fund Sanitary Sewer Fund Cost Sharing, SPUC Total 650,000 0 0 0 0 650,000 295,000 0 0 0 0 295,000 42,000 0 0 0 0 42,000 5,244,400 0 0 0 0 5,244,400 Budget Impact Required ADA improvements are generally unfunded mandates to improve accessibility and to minimize liability. Produced Using Plan -It CIP Software 46 27 2025 thru 2029 Capital Improvement Plan Shakopee, MN Project # CIF -25-001 Project Name 2025 Full -Depth Pavement Reconstruction Department Capital Improvements Fund Produced Using Plan -It CIP Software 47 28 wsb April 30th, 2025 Micah Heckman, PE Assistant City Engineer City of Shakopee 485 Gorman Street Shakopee, MN 55379 RE: Stagecoach Road Improvements City of Shakopee City Project No. 25-001 Construction Services Proposal WSBENG.COM MINNEAPOLIS, MN SUITE 300 XENIA AVENUE S 0 ti Dear Mr. Heckman: WSB is excited about the opportunity to present this scope of work and deliverables for construction services for the Stagecoach Road Improvements. The scope of work WSB will provide is the staff and services as necessary to meet the expected outcomes of this contract, which include the following tasks: ■ Project Management ■ Contract Administration ■ Construction Observation and Inspection ■ Survey ■ Construction Materials Testing Deliverables and responsibilities provided for each of the above tasks are described in the Project Approach/Scope of Services below. The intent of the scope is to outline the major tasks required for this project and highlight areas of importance that are needed to complete the requested services. The scope does not list all responsibilities to be performed. PROJECT UNDERSTANDING The Stagecoach Road Improvement project consists of reconstructing Stagecoach Road between 600 feet east of Stagecoach Road and Hentges Way Roundabout to 350 feet southeast of 13th Avenue. This project consists of adding in a curb and gutter to the east side of the road, new storm sewer and cross culverts, trail construction, along with ADA improvements. This project also includes bridge rehabilitation, bit surfacing, and signing and striping. Construction is expected to begin in late May of 2025 and be complete in early fall of 2025, as the weather permits. PROJECT APPROACH/SCOPE OF SERVICES A. Project Management WSB will provide project management throughout the duration of this project. This will include the following deliverables: 29 Mr. Micah Heckman April 30th, 2025 Page 2 ■ Prepare materials for and attend the preconstruction meeting and weekly on -site meetings for the duration of the project. ■ Prepare materials and coordinate private utility relocations prior to construction. ■ Communicate with the City Engineer and Contractor to address project related issues. ■ Provide understanding of City's standard construction practices as they relate to the project. ■ Provide the necessary resources and direction to WSB personnel to ensure project compliance and quality results. ■ Review and verify prepared pay vouchers and documented quantities. ■ Provide the tools and equipment needed to WSB personnel to perform and meet the expected outcomes of the project including cell phones, computers, iPad's, PPE, testing equipment, and additional supplies needed to perform the work. ■ Provide services required under this contract as necessary to accommodate the contractor's schedule. B. Contract Administration WSB will provide contract administration for this project. Our project team will work with the contractor and the city to ensure construction work and activities will be constructed in accordance with the plans and standards and are correctly and adequately documented throughout the project. Scope of work for this task includes: ■ Attend construction meetings for close coordination of day-to-day progress of work and ensure the project is being completed as intended. ■ Communicate regularly with involved stakeholders to keep them informed regarding the impact of construction to the area, including neighbors, businesses, and local agencies. ■ Review, document and file contractor permits, submittals, test reports, and certificates of compliance. ■ Accurately verify contract pay items daily. ■ Prepare all pay vouchers in accordance to project revenues and expenses. ■ Prepare contract change documents and cost estimates with negotiations with the contractor on any contract changes. ■ Respond to all contractor requests for information (RFI). ■ Complete all necessary field finalizing of the project documentation in accordance with project specifications. C. Construction Observation and Inspection WSB will provide Construction Observation and Inspection services through construction of the project and final project closeout. This task will include: ■ Record all construction activities daily, making a complete and accurate record of all events. ■ Ensure construction practices and materials used on site are compliant with project specifications. ■ Accurately measure and record contract pay items daily. ■ Perform daily reviews of construction signing, detour signing, and construction traffic control maintenance. ■ Communicate regularly with the Project Manager, Contractor, City, and involved stakeholders. ■ Perform reviews of temporary and permanent erosion control measures on the project for compliance with applicable permits and specifications. ■ Provide services required under this contract as necessary to accommodate the contractor's schedule and needs. ■ Exercise the "Authority and Duties of the Inspector" as necessary. 30 Mr. Micah Heckman April 30th, 2025 Page 3 D. Survey WSB will provide Survey services through project construction. This will include: ■ Verifying datum points are accurate and correct. ■ Provide all required construction staking including setting benchmark elevation locations. ■ Provide and maintain records for as-builts. ■ Coordinate with contractor on private utility relocations. E. Construction Materials Testing WSB will provide materials testing as required by the special provisions and Schedule of Materials control through the project. This will include: ■ Grading and base items including material gradations and densities. ■ Asphalt gradations, extractions, and densities. ■ Concrete air, slump, and strength tests. ■ Provide services required under this contract as necessary to accommodate the contractor's schedule and needs. Depending on project sequencing and workload, as determined by the contractor, we will adjust our staffing needs accordingly. PROPOSED FEE The estimated cost proposal we are providing is based on the contract documents and anticipated schedule for the work. A better understanding of the level of effort needed will be realized once the contractor presents their approach to the work. WSB will provide the services as outlined in Project Approach/Scope of Services. Our budget was developed based on our understanding of the scope and experience with many similar projects. Our estimate is based on an assumed 13 -weeks of construction, working 5 days a week, and 11 hours per day. The estimated cost of this project is not to exceed $208,596.00. All travel time is included in the estimated fee. The proposed scope and fee presented herein represents our complete understanding of the project based on site visits and work performed to date. If you have any questions or concerns, please feel free to contact me at (763) 286-6141. Once again, we appreciate the opportunity to submit this proposal and look forward to working with you and city staff. Sincerely, WSB Craig Alberg, PE, Director, Construction Services Metro Attachments ACCEPTED BY: 31 Mr. Micah Heckman April 30th, 2025 Page 4 City of Shakopee By: Date: Matt Lehman, Mayor By: DEi le: William Reynolds, City Administrator 32 ct cu CI? O t13 U) ct CA C CA V 0 0 in 6, 0 0 0 M 9, 0 0 No M 69 $2,920.00 $2,038.00 $872.00 0 0 O 69 $116,700.00 $3,000.00 0 0 0 N .S 0 0 0 Vl N $1,910.00 $8,824.00 $4,932.00 $2,466.00 $2,466.00 0 0 O 00 6o9 Total Hours 00 O, O O 0 O O O U in Senior Survey Technician O d- -, N I d- M Two Person Survey Crew O O ,C -, Environmental Compliance N l� Bridge Inspector O in O in Project Inspector M O N in ,-_, O N o0 Construction Project Manager M .—, 00 N d- WORK TASK c .a. d Q PROJECT MANAGEMENT Project Management (1 hour per week) Submittal Review/Shop Drawing Review/RFI (1.5 hour per week) CONTRACT ADMINISTRATION Pre -Construction Conference Monthly Pay Estimates (4 estimates) Final Pay Voucher Final Documentation CONSTRUCTION INSPECTION SERVICES Pre -Project Inspection / Removal Measurements Construction Inspection (13 weeks full time inspection) Punchlist / Final Inspection Record Plan Measurements CONSTRUCTION SURVEYING SERVICES Construction Survey Office Support Record Plans ENVIRONMENTAL Weekly NPDES Inspections (2 hours per week, for 18 weeks) On Site Documentation (1 hours per week, for 18 weeks) Post Rain Event Inspections (Assume 1 rain event every other week) (Assume 13 weeks construction inspection, 5 days per week, 11 hours per day) Total Hours 00 00 11/i bF� 2 N Oi0 6F3 TOTAL CONSTRUCTION SERVICES PROJECT COST TOTAL PROJECT COST WSB Unit wsb Test Type/Material City of Shakopee Stagecoach Road CIF -25-001 / WSB R-021761-000 Construction Materials Testing Estimate of Costs (2024 SALT) Minimum Required Testing Rate Quantity of Material Minimum Tests Probable Cost Per Minimum Probable Tests Test Cost Cost Gradation Testing 3025 Aggregate Surfacing Random Sampling: > 250 CY (CV) or 500 Tons and < 2000 CY (CV) or 4000 Tons. Material is a minimum of one lot. Test two random samples from each lot and average. > 2000 CY (CV) or 4000 Tons. Divide into lots with lot size no greater than 2000 CY (CV) or 4000 Tons. Test two random samples from each lot and average. CL 2: 218 CY (Small Quantity) 0 1 $165.00 $0.00 $165.00 3025 Aggregate Base CL 5: 6377 CY 8 8 $165.00 $1,320.00 $1,320.00 Total Minimum Cost for Section $1,320.00 Total Probable Cost for Section $1,485.00 WSB Unit Test Type/Material Minimum Required Testing Rate Major Soil Types Minimum Tests Probable Cost Per Minimum Probable Tests Test Cost Cost Proctor Test 3260 Proctor Test 1 / Major soil type. Additionally, one for each granular material, if using specified density. Embankment Trench Backfill 2 3 $250.00 $500.00 $750.00 WSB Unit Test Type/Material Minimum Required Testing Rate Quantity of Material Total Minimum Cost for Section $500.00 Total Probable Cost for Section $750.00 Minimum Tests Probable Cost Per Minimum Probable Tests Test Cost Cost Compaction Testing - Nuclear Density Gauge and Dynamic Cone Penetrometer 3500 Aggregate Base 1 DCP tests per 500 CY (CV) or 1 per 1000 Tons. If test rolled, 1 test / 1,500 CY (CV) or 3000 Tons. CL 5: 6377 CY 13 15 $55.00 $715.00 $825.00 3500 Aggregate Surfacing 1 DCP tests per 500 CY (CV) or 1 per 1000 Tons. If test rolled, 1 test / 1,500 CY (CV) or 3000 Tons. CL 2: 218 CY (Small Quantity) 0 0 $55.00 $0.00 $0.00 3510 Non -Granular Materials Roadway Embankment: 1 test per 4,000 CY (CV). If test rolled, 1 test per 10,000 CY (CV), Common: 5843 CY 2 3 $40.00 $80.00 $120.00 3510 Transverse culverts & abutments: 1 test per every 2 feet of fill. Culvert: 61 LF 6 8 $40.00 $240.00 $320.00 3510 Structures and Longitudinal Trenches (Sidewalk/Trails/Watermain/Storm Sewer/Sanitary Sewer/Retaining Walls): 1 test per 500 feet of each structure length per every 2 feet of fill. Storm: 2443 LF 10 12 $40.00 $400.00 $480.00 Total Minimum Cost for Section $1,435.00 Total Probable Cost for Section $1,745.00 WSB Unit Test Type/Material Minimum Required Testing Rate Quantity of Material Minimum Tests Probable Cost Per Minimum Probable Tests Test Cost Cost Moisture Content Test 3250 Aggregate Base 1 / 1,000 CY up to 10 maximum. For Quality Compaction: Test as directed by Engineer. CL 5: 6377 CY 7 7 $20.00 $140.00 $140.00 3250 Aggregate Shoulder 1 / 1,000 CY up to 10 maximum. For Quality Compaction: Test as directed by Engineer. CL 2: 218 CY (Small Quantity) 0 0 $20.00 $0.00 $0.00 3250 All Embankment Materials 1 / 10,000 CY up to 10 maximum. For Quality Compaction: Test as directed by Engineer. Common: 5843 CY 1 1 $20.00 $20.00 $20.00 Total Minimum Cost for Section $160.00 Total Probable Cost for Section $160.00 WSB Unit Test Type/Material Minimum Required Testing Rate Sources Minimum Tests Probable Cost Per Minimum Probable Tests Test Cost Cost Aggregate Quality 3060 3110 Aggregate Base Carbonate Quarry & Bitumen -Free LAR, Insoluble Residue 1 per source (unless directed by Engineer) CL 2: Imported Small Quantity) 0 0 $450.00 $0.00 $0.00 4030 Aggregate Base Recycled/Salvaged/Reclaimed Bitumen content At the discretion of the Engineer. CL 5: imported 0 1 $190.00 $0.00 $190.00 Total Minimum Cost for Section $0.00 Total Probable Cost for Section $190.00 34 WSB Unit Test Type/Material Minimum Required Testing Rate Quantity of Material Minimum Tests Probable Cost Per Minimum Probable Tests Test Cost Cost Concrete Testing 2040 Concrete Testing 1 / 100 CY / mix type / day (1 set of 4 cylinders) `Field Cure Cylinders = Additional. Casted Upon Request" Median: 5 CY 3U17A: 526 SF 4 Walk: 15 CY Ramp Walk: 47 CY B618: 346 CY 8" Driveway: 86 CY 10 15 $160.00 $1,600.00 $2,400.00 Total Minimum Cost for Section $1,600.00 Total Probable Cost for Section $2,400.00 WSB Unit Test Type/Material Minimum Required Testing Rate Quantity of Material Minimum Tests Probable Cost Per Minimum Probable Tests Test Cost Cost Bituminous Testing 4090 Verification Testing - MnDOT Gyratory Mix Properties 1 / mix type / day 4080 Compaction / Density Testing Per Project Special Provisions 9.5W(3,C): 5010 T 12.5NW(3,C): 2506 CY 3" Walk: 895 T 5 5 $650.00 $3,250.00 $3,250.00 14 14 $65.00 $910.00 $910.00 Total Minimum Cost for Section $4,160.00 Total Probable Cost for Section $4,160.00 WSB Unit Project Charges Rate ($) Quantity Subtotal CMT02 Field Technician Time 110 50 $5,500.00 2120 Trip Charge 40 43 $1,720.00 CMT01 Sample Pick -Up Time 95 27 $2,565.00 CMT90 Project Administration 95 2 $190.00 CMT70 Project Assistant 175 12 $2,100.00 CMT80 Project Engineer 215 4 $860.00 Field and Overhead Subtotal $12,935.00 Testing Subtotal (minimum -probable) $9,175.00 - $10,890.00 Total Estimated Minimum Cost $22,110.00 Total Estimated Probable Cost $23,825.00 35 UP Real Estate Project No: 0761932 PUBLIC HIGHWAY AT -GRADE CROSSING AGREEMENT Stagecoach Road DOT# 185317D MP 22.12 — Mankato Subdivision Shakopee, Scott County, State of Minnesota THIS AGREEMENT ("Agreement") is made and entered into as of the day of , 20 ("Effective Date"), by and between UNION PACIFIC RAILROAD COMPANY, a Delaware corporation, to be addressed at Real Estate Department, 1400 Douglas Street, Mail Stop 1690, Omaha, Nebraska 68179 ("Railroad") and CITY OF SHAKOPEE, a municipal corporation or political subdivision of the State of Minnesota to be addressed at 485 Gorman Street, Shakopee, Minnesota, 55379 ("Political Body"). RECITALS: Presently, the Political Body utilizes the Railroad's property for the existing at grade public road crossing over Stagecoach Road at Railroad's MP 22.12 on Railroad's Mankato Subdivision at or near Shakopee, Scott County, State of Minnesota The Political Body now desires to undertake as its project (the "Project") the reconstruction and addition of a sidewalk to existing at grade public road crossing. The road crossing, as reconstructed with the sidewalk, is hereinafter the "Roadway" and the portion of the Railroad's property where the Roadway crosses the Railroad's property is the "Crossing Area." The right of way granted by the Railroad to the Political Body under the terms of the Original Agreement or a separate document is not sufficient to allow for the reconstruction and addition of a sidewalk to the Roadway. Therefore, under this Agreement, the Railroad will be granting additional rights to the Political Body to facilitate the reconstruction and addition of a sidewalk to the Roadway. The portion of Railroad's property that Political Body needs to use in connection with the Roadway (including the right of way area covered under the Original Agreement or in a separate document) is shown on the print marked Exhibit A and also described in the Plans marked Exhibit A- 1, with each exhibit being attached hereto and hereby made a part hereof (the "Crossing Area"). The Railroad and the Political Body are entering into this Agreement to cover the above. 1 Public Highway At -Grade Crossing Agreement DOT DOT# 185317D, Project 0761932 36 AGREEMENT: NOW, THEREFORE, it is mutually agreed by and between the parties hereto as follows: Section 1. EXHIBIT B The general terms and conditions marked Exhibit B, are attached hereto and hereby made a part hereof. Section 2. RAILROAD GRANTS RIGHT For and in consideration of the sum of TWENTY THREE THOUSAND SEVEN HUNDRED NINETY FOUR DOLLARS ($23,794.00) to be paid by the Political Body to the Railroad upon the execution and delivery of this Agreement and in further consideration of the Political Body's agreement to perform and comply with the terms of this Agreement, the Railroad hereby grants to the Political Body the right to construct, maintain and repair the Roadway over and across the Crossing Area. Section 3. DEFINITION OF CONTRACTOR For purposes of this Agreement the term "Contractor" shall mean the contractor or contractors hired by the Political Body to perform any Project work on any portion of the Railroad's property and shall also include the Contractor's subcontractors and the Contractor's and subcontractor's respective employees, officers and agents, and others acting under its or their authority. Section 4. CONTRACTOR'S RIGHT OF ENTRY AGREEMENT - INSURANCE A. Prior to Contractor performing any work within the Crossing Area and any subsequent maintenance and repair work, the Political Body shall require the Contractor to: • execute the Railroad's then current Contractor's Right of Entry Agreement • obtain the then current insurance required in the Contractor's Right of Entry Agreement; and • provide such insurance policies, certificates, binders and/or endorsements to the Railroad. B. The Railroad's current Contractor's Right of Entry Agreement is marked Exhibit D, attached hereto and hereby made a part hereof. The Political Body confirms that it will inform its Contractor that it is required to execute such form of agreement and obtain the required insurance before commencing any work on any Railroad property. Under no circumstances will the Contractor be allowed on the Railroad's property without first executing the Railroad's Contractor's Right of Entry Agreement and obtaining the 2 Public Highway At -Grade Crossing Agreement DOT DOT# 185317D, Project 0761932 37 insurance set forth therein and also providing to the Railroad the insurance policies, binders, certificates and/or endorsements described therein. C. All insurance correspondence, binders, policies, certificates and/or endorsements shall be sent to: Manager - Contracts Union Pacific Railroad Company Real Estate Department 1400 Douglas Street, Mail Stop 1690 Omaha, NE 68179-1690 UP File Folder No. 0761932 D. If the Political Body's own employees will be performing any of the Project work, the Political Body may self -insure all or a portion of the insurance coverage subject to the Railroad's prior review and approval. Section 5. FEDERAL AID POLICY GUIDE If the Political Body will be receiving any federal funding for the Project, the current rules, regulations and provisions of the Federal Aid Policy Guide as contained in 23 CFR 140, Subpart I and 23 CFR 646, Subparts A and B are incorporated into this Agreement by reference. Section 6. NO PROJECT EXPENSES TO BE BORNE BY RAILROAD The Political Body agrees that no Project costs and expenses are to be borne by the Railroad. In addition, the Railroad is not required to contribute any funding for the Project. Section 7. WORK TO BE PERFORMED BY RAILROAD; BILLING SENT TO POLITICAL BODY; POLITICAL BODY'S PAYMENT OF BILLS A. The work to be performed by the Railroad, at the Political Body's sole cost and expense, is described in the Railroad's Material and Force Account Estimate dated February 8, 2025, marked Exhibit C, attached hereto and hereby made a part hereof (the "Estimate"). As set forth in the Estimate, the Railroad's estimated cost for the Railroad's work associated with the Project is Two Hundred Twelve Thousand and Forty Three Dollars ($212,043.00). B. The Railroad, if it so elects, may recalculate and update the Estimate submitted to the Political Body in the event the Political Body does not commence construction on the portion of the Project located on the Railroad's property within six (6) months from the date of the Estimate. C. The Political Body acknowledges that the Estimate does not include any 3 Public Highway At -Grade Crossing Agreement DOT DOT# 185317D, Project 0761932 38 estimate of flagging or other protective service costs that are to be paid by the Political Body or the Contractor in connection with flagging or other protective services provided by the Railroad in connection with the Project. All of such costs incurred by the Railroad are to be paid by the Political Body or the Contractor as determined by the Railroad and the Political Body. If it is determined that the Railroad will be billing the Contractor directly for such costs, the Political Body agrees that it will pay the Railroad for any flagging costs that have not been paid by any Contractor within thirty (30) days of the Contractor's receipt of billing. D. The Railroad shall send progressive billing to the Political Body during the Project and final billing to the Political Body within three hundred sixty-five (365) days after receiving written notice from the Political Body that all Project work affecting the Railroad's property has been completed and the Project Manager has closed the Project work order and notified the Political Body. E. The Political Body agrees to reimburse the Railroad within thirty (30) days of its receipt of billing from the Railroad for one hundred percent (100%) of all actual costs incurred by the Railroad in connection with the Project including, but not limited to, all actual costs of engineering review (including preliminary engineering review costs incurred by Railroad prior to the Effective Date of this Agreement), construction, inspection, flagging (unless flagging costs are to be billed directly to the Contractor), procurement of materials, equipment rental, manpower and deliveries to the job site and all direct and indirect overhead labor/construction costs including Railroad's standard additive rates. Section 8. PLANS A. The Political Body, at its expense, shall prepare, or cause to be prepared by others, the detailed plans and specifications for the Project and the Structure and submit such plans and specifications to the Railroad's Assistant Vice President Engineering -Design, or his authorized representative, for prior review and approval. The plans and specifications shall include all Roadway layout specifications, cross sections and elevations, associated drainage, and other appurtenances. B. The final one hundred percent (100%) completed plans that are approved in writing by the Railroad's Assistant Vice President Engineering -Design, or his authorized representative, are hereinafter referred to as the "Plans". The Plans are hereby made a part of this Agreement by reference. C. No changes in the Plans shall be made unless the Railroad has consented to such changes in writing. D. The Railroad's review and approval of the Plans will in no way relieve the Political Body or the Contractor from their responsibilities, obligations and/or liabilities under this Agreement, and will be given with the understanding that the Railroad makes no representations or warranty as to the validity, accuracy, legal compliance or 4 Public Highway At -Grade Crossing Agreement DOT DOT# 185317D, Project 0761932 39 completeness of the Plans and that any reliance by the Political Body or Contractor on the Plans is at the risk of the Political Body and Contractor. Section 9. NON -RAILROAD IMPROVEMENTS A. Submittal of plans and specifications for protecting, encasing, reinforcing, relocation, replacing, removing and abandoning in place all non -railroad owned facilities (the "Non Railroad Facilities") affected by the Project including, without limitation, utilities, fiber optics, pipelines, wirelines, communication lines and fences is required under Section 8. The Non Railroad Facilities plans and specifications shall comply with Railroad's standard specifications and requirements, including, without limitation, American Railway Engineering and Maintenance -of -Way Association ("AREMA") standards and guidelines. Railroad has no obligation to supply additional land for any Non Railroad Facilities and does not waive its right to assert preemption defenses, challenge the right -to -take, or pursue compensation in any condemnation action, regardless if the submitted Non Railroad Facilities plans and specifications comply with Railroad's standard specifications and requirements. Railroad has no obligation to permit any Non Railroad Facilities to be abandoned in place or relocated on Railroad's property. B. Upon Railroad's approval of submitted Non Railroad Facilities plans and specifications, Railroad will attempt to incorporate them into new agreements or supplements of existing agreements with Non Railroad Facilities owners or operators. Railroad may use its standard terms and conditions, including, without limitation, its standard license fee and administrative charges when requiring supplements or new agreements for Non Railroad Facilities. Non Railroad Facilities work shall not commence before a supplement or new agreement has been fully executed by Railroad and the Non Railroad Facilities owner or operator, or before Railroad and Political Body mutually agree in writing to (i) deem the approved Non Railroad Facilities plans and specifications to be Plans pursuant to Section 8B, (ii) deem the Non Railroad Facilities part of the Structure, and (iii) supplement this Agreement with terms and conditions covering the Non Railroad Facilities. Section 10. EFFECTIVE DATE; TERM; TERMINATION A. This Agreement is effective as of the Effective Date first herein written and shall continue in full force and effect for as long as the Roadway remains on the Railroad's property. B. The Railroad, if it so elects, may terminate this Agreement effective upon delivery of written notice to the Political Body in the event the Political Body does not commence construction on the portion of the Project located on the Railroad's property within twelve (12) months from the Effective Date. C. If the Agreement is terminated as provided above, or for any other reason, the Political Body shall pay to the Railroad all actual costs incurred by the Railroad in connection with the Project up to the date of termination, including, without limitation, all 5 Public Highway At -Grade Crossing Agreement DOT DOT# 185317D, Project 0761932 40 actual costs incurred by the Railroad in connection with reviewing any preliminary or final Project Plans. Section 11. CONDITIONS TO BE MET BEFORE POLITICAL BODY CAN COMMENCE WORK Neither the Political Body nor the Contractor may commence any work within the Crossing Area or on any other Railroad property until: (i) The Railroad and Political Body have executed this Agreement. (ii) The Railroad has provided to the Political Body the Railroad's written approval of the Plans. (iii) Each Contractor has executed Railroad's Contractor's Right of Entry Agreement and has obtained and/or provided to the Railroad the insurance policies, certificates, binders, and/or endorsements required under the Contractor's Right of Entry Agreement. (iv) Each Contractor has given the advance notice(s) required under the Contractor's Right of Entry Agreement to the Railroad Representative named in the Contactor's Right of Entry Agreement. Section 12. FUTURE PROJECTS Future projects involving substantial maintenance, repair, reconstruction, renewal and/or demolition of the Roadway shall not commence until Railroad and Political Body agree on the plans for such future projects, cost allocations, right of entry terms and conditions and temporary construction rights, terms and conditions. Section 13. ASSIGNMENT; SUCCESSORS AND ASSIGNS A. Political Body shall not assign this Agreement without the prior written consent of Railroad. B. Subject to the provisions of Paragraph A above, this Agreement shall inure to the benefit of and be binding upon the successors and assigns of Railroad and Political Body. Section 14. SPECIAL PROVISIONS PERTAINING TO AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 If the Political Body will be receiving American Recovery and Reinvestment Act ("ARRA") funding for the Project, the Political Body agrees that it is responsible in performing and completing all ARRA reporting documents for the Project. The Political Body confirms and acknowledges that Section 1512 of the ARRA provisions applies only 6 Public Highway At -Grade Crossing Agreement DOT DOT# 185317D, Project 0761932 41 to a "recipient" receiving ARRA funding directing from the federal government and, therefore, (i) the ARRA reporting requirements are the responsibility of the Political Body and not of the Railroad, and (ii) the Political Body shall not delegate any ARRA reporting responsibilities to the Railroad. The Political Body also confirms and acknowledges that (i) the Railroad shall provide to the Political Body the Railroad's standard and customary billing for expenses incurred by the Railroad for the Project including the Railroad's standard and customary documentation to support such billing, and (ii) such standard and customary billing and documentation from the Railroad provides the information needed by the Political Body to perform and complete the ARRA reporting documents. The Railroad confirms that the Political Body and the Federal Highway Administration shall have the right to audit the Railroad's billing and documentation for the Project as provided in Section 11 of Exhibit B of this Agreement. Section 15. ANNUAL SURFACE MAINTENANCE A. The Railroad shall maintain the crossing surface between the track tie ends at Political Body's expense. Effective as of three years from effective date of this Agreement, Political Body agrees to pay to Railroad the sum of THREE THOUSAND AND TWENTY DOLLARS ($3,020.00) per annum, payable annually in advance, as payment for Railroad's maintenance of the surface between track tie ends located within the Crossing Area. See Exhibit C. The Political Body, at its expense, shall maintain and repair all portions of the Roadway approaches that are not within the area between lines two (2) feet outside of the rails of each track. See lower right hand corner of Exhibit C. B. The above annual surface maintenance fee may also be re -determined by the Railroad at any time subsequent to the expiration of five (5) years following the date on which the annual surface maintenance fee was last determined or established. Any such changes in the annual surface maintenance fee may be made by means of automatic adjustment in billing. 7 Public Highway At -Grade Crossing Agreement DOT DOT# 185317D, Project 0761932 42 IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed as of the Effective Date first herein written. UNION PACIFIC RAILROAD COMPANY (Federal Tax ID #94-6001323) By: Printed Name: Title: CITY OF SHAKOPEE By: Printed Name: Title: 8 Public Highway At -Grade Crossing Agreement DOT DOT# 185317D, Project 0761932 43 EXHIBIT A TO PUBLIC HIGHWAY AT -GRADE CROSSING AGREEMENT Exhibit A will be a print showing the Crossing Area (see Recitals) 1 EXHIBIT A Public Highway At -Grade Crossing Agreement DOT DOT# 185317D, Project 0761932 44 REQUESTED UPRR ROW: 13,945 SQ.FT. +1- () '(1 JPIED UPRR ROW: 11,830 SQ.FT. +/- Crossing Area: 13,945 SQ.FT. LEOENDD 8 REQUESTED UPRR ROW OCCUPIED UPRR ROW UPRRCO. R/W OUTLINED CADD FILENAME SCAN FILENAME NOTE: BEFORE YOU BEGIN ANY WORK, SEE AGREEMENT FOR FIBER OPTIC PROVISIONS. EXHIBIT "A" UNIO\ 0761932 AERIAL PRINT PCIFIC RILRO CO SHAKOPEE, SCOTT COUNTY, MN M.P. 22.12 - MANKATO SUB. OMA/MN/V7/5 SCALE: 1" = 100' V PNY OFFICE OF REAL ESTATE OMAHA, NEBRASKA DATE: 2-17-2025 DSK FILE: 0761 932 45 EXHIBIT A-1 TO PUBLIC HIGHWAY AT -GRADE CROSSING AGREEMENT Exhibit A-1 will be the Plans of the Crossing Area (see Recitals) 1 EXHIBIT A-1 Public Highway At -Grade Crossing Agreement DOT DOT# 185317D, Project 0761932 46 0 z w CD w 0 M C z a) a) RAILROAD CROSSING DETAILS 0. 0 Q 2 W 0 V 1— z W C G 0 cc 2 0 Q 0 cC 2 V Q 0 u W w Q N -9) ANDREW J. PLOWMAN, P.E. O Z � U Q ¢ Z U � w m O w w w = m } 9 } OD W z w p } U U Z00-ue/d-peoalieaS6l-000-r9LTWIsleaySIAemPeoellaui 0570 501000-Z9LIZ0Ielosauuik1/1s.Paioad :3Wb'N37/3 SZ0Z-N dT-OZ :311'O EXHIBIT B TO PUBLIC HIGHWAY AT -GRADE CROSSING AGREEMENT SECTION 1. CONDITIONS AND COVENANTS A. The Railroad makes no covenant or warranty of title for quiet possession or against encumbrances. The Political Body shall not use or permit use of the Crossing Area for any purposes other than those described in this Agreement. Without limiting the foregoing, the Political Body shall not use or permit use of the Crossing Area for railroad purposes, or for gas, oil or gasoline pipe lines. Any lines constructed on the Railroad's property by or under authority of the Political Body for the purpose of conveying electric power or communications incidental to the Political Body's use of the property for highway purposes shall be constructed in accordance with specifications and requirements of the Railroad, and in such manner as not adversely to affect communication or signal lines of the Railroad or its licensees now or hereafter located upon said property. No nonparty shall be admitted by the Political Body to use or occupy any part of the Railroad's property without the Railroad's written consent. Nothing herein shall obligate the Railroad to give such consent. B. The Railroad reserves the right to cross the Crossing Area with such railroad tracks as may be required for its convenience or purposes. In the event the Railroad shall place additional tracks upon the Crossing Area, the Political Body shall, at its sole cost and expense, modify the Roadway to conform with all tracks within the Crossing Area. C. The right hereby granted is subject to any existing encumbrances and rights (whether public or private), recorded or unrecorded, and also to any renewals thereof. The Political Body shall not damage, destroy or interfere with the property or rights of nonparties in, upon or relating to the Railroad's property, unless the Political Body at its own expense settles with and obtains releases from such nonparties. D. The Railroad reserves the right to use and to grant to others the right to use the Crossing Area for any purpose not inconsistent with the right hereby granted, including, but not by way of limitation, the right to construct, reconstruct, maintain, operate, repair, alter, renew and replace tracks, facilities and appurtenances on the property; and the right to cross the Crossing Area with all kinds of equipment. E. So far as it lawfully may do so, the Political Body will assume, bear and pay all taxes and assessments of whatsoever nature or kind (whether general, local or special) levied or assessed upon or against the Crossing Area, excepting taxes levied upon and against the property as a component part of the Railroad's operating property. F. If any property or rights other than the right hereby granted are necessary for the construction, maintenance and use of the Roadway and its appurtenances, or for the 1 EXHIBIT B Public Highway At -Grade Crossing Agreement DOT DOT# 185317D, Project 0761932 48 performance of any work in connection with the Project, the Political Body will acquire all such other property and rights at its own expense and without expense to the Railroad. SECTION 2. CONSTRUCTION OF ROADWAY A. The Political Body, at its expense, will apply for and obtain all public authority required by law, ordinance, rule or regulation for the Project, and will furnish the Railroad upon request with satisfactory evidence that such authority has been obtained. B. Except as may be otherwise specifically provided herein, the Political Body, at its expense, will furnish all necessary labor, material and equipment, and shall construct and complete the Roadway and all appurtenances thereof. The appurtenances shall include, without limitation, all necessary and proper highway warning devices (except those installed by the Railroad within its right of way) and all necessary drainage facilities, guard rails or barriers, and right of way fences between the Roadway and the railroad tracks. Upon completion of the Project, the Political Body shall remove from the Railroad's property all temporary structures and false work, and will leave the Crossing Area in a condition satisfactory to the Railroad. C. All construction work of the Political Body upon the Railroad's property (including, but not limited to, construction of the Roadway and all appurtenances and all related and incidental work) shall be performed and completed in a manner satisfactory to the Assistant Vice President Engineering -Design of the Railroad or his authorized representative and in compliance with the Plans, and other guidelines furnished by the Railroad. D. All construction work of the Political Body shall be performed diligently and completed within a reasonable time. No part of the Project shall be suspended, discontinued or unduly delayed without the Railroad's written consent, and subject to such reasonable conditions as the Railroad may specify. It is understood that the Railroad's tracks at and in the vicinity of the work will be in constant or frequent use during progress of the work and that movement or stoppage of trains, engines or cars may cause delays in the work of the Political Body. The Political Body hereby assumes the risk of any such delays and agrees that no claims for damages on account of any delay shall be made against the Railroad by the State and/or the Contractor. SECTION 3. INJURY AND DAMAGE TO PROPERTY If the Political Body, in the performance of any work contemplated by this Agreement or by the failure to do or perform anything for which the Political Body is responsible under the provisions of this Agreement, shall injure, damage or destroy any property of the Railroad or of any other person lawfully occupying or using the property of the Railroad, such property shall be replaced or repaired by the Political Body at the Political Body's own expense, or by the Railroad at the expense of the Political Body, and to the satisfaction of the Railroad's Assistant Vice President Engineering -Design. 2 EXHIBIT B Public Highway At -Grade Crossing Agreement DOT DOT# 185317D, Project 0761932 49 SECTION 4. RAILROAD MAY USE CONTRACTORS TO PERFORM WORK The Railroad may contract for the performance of any of its work by other than the Railroad forces. The Railroad shall notify the Political Body of the contract price within ninety (90) days after it is awarded. Unless the Railroad's work is to be performed on a fixed price basis, the Political Body shall reimburse the Railroad for the amount of the contract. SECTION 5. MAINTENANCE AND REPAIRS A. The Political Body shall, at its own sole expense, maintain, repair, and renew, or cause to be maintained, repaired and renewed, the entire Crossing Area and Roadway, except the portions between the track tie ends, which shall be maintained by the Railroad at the Political Body's expense. B. If, in the future, the Political Body elects to have the surfacing material between the track tie ends, or between tracks if there is more than one railroad track across the Crossing Area, replaced with paving or some surfacing material other than timber planking, the Railroad, at the Political Body's expense, shall install such replacement surfacing, and in the future, to the extent repair or replacement of the surfacing is necessitated by repair or rehabilitation of the Railroad's tracks through the Crossing Area, the Political Body shall bear the expense of such repairs or replacement. SECTION 6. CHANGES IN GRADE If at any time the Railroad shall elect, or be required by competent authority to, raise or lower the grade of all or any portion of the track(s) located within the Crossing Area, the Political Body shall, at its own expense, conform the Roadway to conform with the change of grade of the trackage. SECTION 7. REARRANGEMENT OF WARNING DEVICES If the change or rearrangement of any warning device installed hereunder is necessitated for public or Railroad convenience or on account of improvements for either the Railroad, highway or both, the parties will apportion the expense incidental thereto between themselves by negotiation, agreement or by the order of a competent authority before the change or rearrangement is undertaken. SECTION 8. SAFETY MEASURES; PROTECTION OF RAILROAD COMPANY OPERATIONS It is understood and recognized that safety and continuity of the Railroad's operations and communications are of the utmost importance; and in order that the same may be adequately safeguarded, protected and assured, and in order that accidents may be prevented and avoided, it is agreed with respect to all of said work of 3 EXHIBIT B Public Highway At -Grade Crossing Agreement DOT DOT# 185317D, Project 0761932 50 the Political Body that the work will be performed in a safe manner and in conformity with the following standards: A. Definitions. All references in this Agreement to the Political Body shall also include the Contractor and their respective officers, agents and employees, and others acting under its or their authority; and all references in this Agreement to work of the Political Body shall include work both within and outside of the Railroad's property. B. Entry on to Railroad's Property by Political Body. If the Political Body's employees need to enter Railroad's property in order to perform an inspection of the Roadway, minor maintenance or other activities, the Political Body shall first provide at least ten (10) working days advance notice to the Railroad Representative. With respect to such entry on to Railroad's property, the Political Body, to the extent permitted by law, agrees to release, defend and indemnify the Railroad from and against any loss, damage, injury, liability, claim, cost or expense incurred by any person including, without limitation, the Political Body's employees, or damage to any property or equipment (collectively the "Loss") that arises from the presence or activities of Political Body's employees on Railroad's property, except to the extent that any Loss is caused by the sole direct negligence of Railroad. C. Flagging. (i) If the Political Body's employees need to enter Railroad's property as provided in Paragraph B above, the Political Body agrees to notify the Railroad Representative at least thirty (30) working days in advance of proposed performance of any work by Political Body in which any person or equipment will be within twenty-five (25) feet of any track, or will be near enough to any track that any equipment extension (such as, but not limited to, a crane boom) will reach to within twenty-five (25) feet of any track. No work of any kind shall be performed, and no person, equipment, machinery, tool(s), material(s), vehicle(s), or thing(s) shall be located, operated, placed, or stored within twenty-five (25) feet of any of Railroad's track(s) at any time, for any reason, unless and until a Railroad flagman is provided to watch for trains. Upon receipt of such thirty (30) day notice, the Railroad Representative will determine and inform Political Body whether a flagman need be present and whether Political Body needs to implement any special protective or safety measures. If flagging or other special protective or safety measures are performed by Railroad, Railroad will bill Political Body for such expenses incurred by Railroad. If Railroad performs any flagging, or other special protective or safety measures are performed by Railroad, Political Body agrees that Political Body is not relieved of any of its responsibilities or liabilities set forth in this Agreement. (ii) The rate of pay per hour for each flagman will be the prevailing hourly rate in effect for an eight -hour day for the class of flagmen used during regularly assigned hours and overtime in accordance with Labor Agreements and Schedules in effect at the time the work is performed. In addition to the cost of such labor, a composite charge for vacation, holiday, health and welfare, supplemental sickness, Railroad Retirement and unemployment compensation, supplemental pension, Employees Liability and Property 4 EXHIBIT B Public Highway At -Grade Crossing Agreement DOT DOT# 185317D, Project 0761932 51 Damage and Administration will be included, computed on actual payroll. The composite charge will be the prevailing composite charge in effect at the time the work is performed. One and one-half times the current hourly rate is paid for overtime, Saturdays and Sundays, and two and one-half times current hourly rate for holidays. Wage rates are subject to change, at any time, by law or by agreement between Railroad and its employees, and may be retroactive as a result of negotiations or a ruling of an authorized governmental agency. Additional charges on labor are also subject to change. If the wage rate or additional charges are changed, Political Body shall pay on the basis of the new rates and charges. (iii) Reimbursement to Railroad will be required covering the full eight -hour day during which any flagman is furnished, unless the flagman can be assigned to other Railroad work during a portion of such day, in which event reimbursement will not be required for the portion of the day during which the flagman is engaged in other Railroad work. Reimbursement will also be required for any day not actually worked by the flagman following the flagman's assignment to work on the project for which Railroad is required to pay the flagman and which could not reasonably be avoided by Railroad by assignment of such flagman to other work, even though Political Body may not be working during such time. When it becomes necessary for Railroad to bulletin and assign an employee to a flagging position in compliance with union collective bargaining agreements, Political Body must provide Railroad a minimum of five (5) days notice prior to the cessation of the need for a flagman. If five (5) days notice of cessation is not given, Political Body will still be required to pay flagging charges for the five (5) day notice period required by union agreement to be given to the employee, even though flagging is not required for that period. An additional thirty (30) days notice must then be given to Railroad if flagging services are needed again after such five day cessation notice has been given to Railroad. D. Compliance With Laws. The Political Body shall comply with all applicable federal, state and local laws, regulations and enactments affecting the work. The Political Body shall use only such methods as are consistent with safety, both as concerns the Political Body, the Political Body's agents and employees, the officers, agents, employees and property of the Railroad and the public in general. The Political Body (without limiting the generality of the foregoing) shall comply with all applicable state and federal occupational safety and health acts and regulations. All Federal Railroad Administration regulations shall be followed when work is performed on the Railroad's premises. If any failure by the Political Body to comply with any such laws, regulations, and enactments, shall result in any fine, penalty, cost or charge being assessed, imposed or charged against the Railroad, the Political Body shall reimburse, and to the extent it may lawfully do so, indemnify the Railroad for any such fine, penalty, cost, or charge, including without limitation attorney's fees, court costs and expenses. The Political Body further agrees in the event of any such action, upon notice thereof being provided by the Railroad, to defend such action free of cost, charge, or expense to the Railroad. 5 EXHIBIT B Public Highway At -Grade Crossing Agreement DOT DOT# 185317D, Project 0761932 52 E. No Interference or Delays. The Political Body shall not do, suffer or permit anything which will or may obstruct, endanger, interfere with, hinder or delay maintenance or operation of the Railroad's tracks or facilities, or any communication or signal lines, installations or any appurtenances thereof, or the operations of others lawfully occupying or using the Railroad's property or facilities. F. Supervision. The Political Body, at its own expense, shall adequately police and supervise all work to be performed by the Political Body, and shall not inflict injury to persons or damage to property for the safety of whom or of which the Railroad may be responsible, or to property of the Railroad. The responsibility of the Political Body for safe conduct and adequate policing and supervision of the Project shall not be lessened or otherwise affected by the Railroad's approval of plans and specifications, or by the Railroad's collaboration in performance of any work, or by the presence at the work site of the Railroad's representatives, or by compliance by the Political Body with any requests or recommendations made by such representatives. If a representative of the Railroad is assigned to the Project, the Political Body will give due consideration to suggestions and recommendations made by such representative for the safety and protection of the Railroad's property and operations. G. Suspension of Work. If at any time the Political Body's engineers or the Vice President -Engineering Services of the Railroad or their respective representatives shall be of the opinion that any work of the Political Body is being or is about to be done or prosecuted without due regard and precaution for safety and security, the Political Body shall immediately suspend the work until suitable, adequate and proper protective measures are adopted and provided. H. Removal of Debris. The Political Body shall not cause, suffer or permit material or debris to be deposited or cast upon, or to slide or fall upon any property or facilities of the Railroad; and any such material and debris shall be promptly removed from the Railroad's property by the Political Body at the Political Body's own expense or by the Railroad at the expense of the Political Body. The Political Body shall not cause, suffer or permit any snow to be plowed or cast upon the Railroad's property during snow removal from the Crossing Area. I. Explosives. The Political Body shall not discharge any explosives on or in the vicinity of the Railroad's property without the prior consent of the Railroad's Vice President -Engineering Services, which shall not be given if, in the sole discretion of the Railroad's Vice President -Engineering Services, such discharge would be dangerous or would interfere with the Railroad's property or facilities. For the purposes hereof, the "vicinity of the Railroad's property" shall be deemed to be any place on the Railroad's property or in such close proximity to the Railroad's property that the discharge of explosives could cause injury to the Railroad's employees or other persons, or cause damage to or interference with the facilities or operations on the Railroad's property. The Railroad reserves the right to impose such conditions, restrictions or limitations on the transportation, handling, storage, security and use of explosives as the Railroad, in the Railroad's sole discretion, may deem to be necessary, desirable or appropriate. 6 EXHIBIT B Public Highway At -Grade Crossing Agreement DOT DOT# 185317D, Project 0761932 53 J. Excavation. The Political Body shall not excavate from existing slopes nor construct new slopes which are excessive and may create hazards of slides or falling rock, or impair or endanger the clearance between existing or new slopes and the tracks of the Railroad. The Political Body shall not do or cause to be done any work which will or may disturb the stability of any area or adversely affect the Railroad's tracks or facilities. The Political Body, at its own expense, shall install and maintain adequate shoring and cribbing for all excavation and/or trenching performed by the Political Body in connection with construction, maintenance or other work. The shoring and cribbing shall be constructed and maintained with materials and in a manner approved by the Railroad's Assistant Vice President Engineering - Design to withstand all stresses likely to be encountered, including any stresses resulting from vibrations caused by the Railroad's operations in the vicinity. K. Drainage. The Political Body, at the Political Body's own expense, shall provide and maintain suitable facilities for draining the Roadway and its appurtenances, and shall not suffer or permit drainage water therefrom to flow or collect upon property of the Railroad. The Political Body, at the Political Body's own expense, shall provide adequate passageway for the waters of any streams, bodies of water and drainage facilities (either natural or artificial, and including water from the Railroad's culvert and drainage facilities), so that said waters may not, because of any facilities or work of the Political Body, be impeded, obstructed, diverted or caused to back up, overflow or damage the property of the Railroad or any part thereof, or property of others. The Political Body shall not obstruct or interfere with existing ditches or drainage facilities. L. Notice. Before commencing any work, the Political Body shall provide the advance notice to the Railroad that is required under the Contractor's Right of Entry Agreement. M. Fiber Optic Cables. Fiber optic cable systems may be buried on the Railroad's property. Protection of the fiber optic cable systems is of extreme importance since any break could disrupt service to users resulting in business interruption and loss of revenue and profits. Political Body shall visit up.com/CBUD to complete and submit the required form to determine if fiber optic cable is buried anywhere on Railroad's property to be used by the Political Body. If it is, Political Body will telephone the telecommunications company(ies) involved, arrange for a cable locator, and make arrangements for relocation or other protection of the fiber optic cable prior to beginning any work on the Railroad's premises. SECTION 9. INTERIM WARNING DEVICES If at anytime it is determined by a competent authority, by the Political Body, or by agreement between the parties, that new or improved train activated warning devices should be installed at the Crossing Area, the Political Body shall install adequate temporary warning devices or signs and impose appropriate vehicular control measures to protect the motoring public until the new or improved devices have been installed. 7 EXHIBIT B Public Highway At -Grade Crossing Agreement DOT DOT# 185317D, Project 0761932 54 SECTION 10. OTHER RAILROADS All protective and indemnifying provisions of this Agreement shall inure to the benefit of the Railroad and any other railroad company lawfully using the Railroad's property or facilities. SECTION 11. BOOKS AND RECORDS The books, papers, records and accounts of Railroad, so far as they relate to the items of expense for the materials to be provided by Railroad under this Project, or are associated with the work to be performed by Railroad under this Project, shall be open to inspection and audit at Railroad's offices in Omaha, Nebraska, during normal business hours by the agents and authorized representatives of Political Body for a period of three (3) years following the date of Railroad's last billing sent to Political Body. SECTION 12. REMEDIES FOR BREACH OR NONUSE A. If the Political Body shall fail, refuse or neglect to perform and abide by the terms of this Agreement, the Railroad, in addition to any other rights and remedies, may perform any work which in the judgment of the Railroad is necessary to place the Roadway and appurtenances in such condition as will not menace, endanger or interfere with the Railroad's facilities or operations or jeopardize the Railroad's employees; and the Political Body will reimburse the Railroad for the expenses thereof. B. Nonuse by the Political Body of the Crossing Area for public highway purposes continuing at any time for a period of eighteen (18) months shall, at the option of the Railroad, work a termination of this Agreement and of all rights of the Political Body hereunder. C. The Political Body will surrender peaceable possession of the Crossing Area and Roadway upon termination of this Agreement. Termination of this Agreement shall not affect any rights, obligations or liabilities of the parties, accrued or otherwise, which may have arisen prior to termination. SECTION 13. MODIFICATION - ENTIRE AGREEMENT No waiver, modification or amendment of this Agreement shall be of any force or effect unless made in writing, signed by the Political Body and the Railroad and specifying with particularity the nature and extent of such waiver, modification or amendment. Any waiver by the Railroad of any default by the Political Body shall not affect or impair any right arising from any subsequent default. This Agreement and Exhibits attached hereto and made a part hereof constitute the entire understanding between the Political Body and the Railroad and cancel and supersede any prior negotiations, understandings or agreements, whether written or oral, with respect to the work or any part thereof. 8 EXHIBIT B Public Highway At -Grade Crossing Agreement DOT DOT# 185317D, Project 0761932 55 Public Highway At -Grade Crossing 03/01/13 Standard Form Approved, AVP-Law EXHIBIT C TO PUBLIC HIGHWAY AT -GRADE CROSSING AGREEMENT Exhibit C will be Railroad's Material and Force Account Estimate. 1 EXHIBIT C - MFAE Public Highway At -Grade Crossing Agreement DOT DOT# 185317D, Project 0761932 56 Ir. 11) Material And Force Account Estimate Shakopee Estimate Number: 153132 Version: 1 20,094 O O N Sub -Total = 20,094 3,812 23,906 0 23,906 TRACK CONSTRUCTION - COMPANY 11,450 79,857 47,299 Sub -Total = 80,796 57,810 138,606 0 138,606 TRACK REMOVAL - COMPANY 4,389 4,141 Sub -Total = 8,530 0 8,530 0 8,530 SITE WORK - CONTRACT Asphalt: Saw Cut 11 I LS I 6,000.001 01 6,0001 6,0001 0 6,000 Sub -Total = 0 6,000 6,000 0 6,000 EQUIPMENT RENTAL I I Equipment Rental 11 I LS I 35,000.001 01 35,0001 35,0001 01 35,000 O 0) O O) .- O CV - 0 O O O O O O O O 71- O O N 11,450 79,857 47,299 O O O O O) O O) N- O O co N— O N N O O O N O 40,851 16,959 O O O O) O O) O CV - 20,094 0 O O 11,450 39,006 30,340 4,389 4,141 20,094.00 O O 2,012.22 11,450.00 91.44 36.98 Sub -Total = Totals = Grand Tc In the event of an �e will pay actual cons O O N N O O O O O) O O) O) O) O) LC" Location: MANKATO SUB, YARD, 22.1-22.14 Description of Work: 185317D Stagecoach Rd Shakopee MN 22.12 Mankato SL Prepared For: Shakopee Buy America: Yes COMMENTS FACILITY Description QTY UOM ENGINEERING (/) U) CO CD Q LL LL LL LL J J J J O H H F- F- N N- N- O 00 O 00 00 N- N- Engineering Bill Prep Fee - Track Surface RECOLLECT Homeline Freight - Track Surface RECOLLECT Foreign Line Freight - Track Surface RECOLLECT Mobilization: Company RDXING 136# CON10W PP PAN COMPLETE 136# CWRISO 24-8'6" PPHWD N 16 TP Remove road crossing - concrete Remove Track RDXING TRACK RDXING TRACK Saturday, February 8, 2025 Public Highway At -Grade Crossing 03/01/13 Standard Form Approved, AVP-Law EXHIBIT D TO PUBLIC HIGHWAY AT -GRADE CROSSING AGREEMENT Exhibit D will be the Railroad's then current form of Contractor's Right of Entry. 1 EXHIBIT D to Exhibit D — Contractor's Right of Entry Public Highway At -Grade Crossing Agreement DOT DOT# 185317D, Project 0761932 58 Contractor's Right of Entry Public Projects Form Approved 02/09/2022 CONTRACTOR'S RIGHT OF ENTRY AGREEMENT THIS AGREEMENT is made and entered into as of the day of 20 , by and between UNION PACIFIC RAILROAD COMPANY, a Delaware corporation ("Railroad"); and , a corporation ("Contractor"). RECITALS: Contractor has been hired by to perform work relating to (the "Work") with all or a portion of such Work to be performed on property of Railroad in the vicinity of Railroad's Milepost on Railroad's [Subdivision or Branch] [at or near DOT No. located at or near , in County, State of as such location is in the general location shown on the print marked Exhibit A, attached hereto and hereby made a part hereof, which Work is the subject of a contract dated between Railroad and Railroad is willing to permit Contractor to perform the Work described above at the location described above subject to the terms and conditions contained in this agreement AGREEMENT: NOW, THEREFORE, it is mutually agreed by and between Railroad and Contractor, as follows: ARTICLE 1 - DEFINITION OF CONTRACTOR. For purposes of this agreement, all references in this agreement to Contractor shall include Contractor's contractors, subcontractors, officers, agents and employees, and others acting under its or their authority. For purposes of clarity, Contractor agrees that any CIC (defined below) hired by Contractor is a subcontractor of Contractor and therefore included in the defined term Contractor pursuant to the foregoing sentence. ARTICLE 2 - RIGHT GRANTED; PURPOSE. Railroad hereby grants to Contractor the right, during the term hereinafter stated and upon and subject to each and all of the terms, provisions and conditions herein contained, to enter upon and have ingress to and egress from the property described in the Recitals for the purpose of performing the Work described in the Recitals above. The right herein granted to Contractor is limited to those portions of Railroad's property specifically described herein, or as designated by the Railroad Representative named in Article 4. ARTICLE 3 - TERMS AND CONDITIONS CONTAINED IN EXHIBITS B AND C. The terms and conditions contained in Exhibit B and Exhibit C, attached hereto, are hereby made a part of this agreement. 1 59 ARTICLE 4 - ALL EXPENSES TO BE BORNE BY CONTRACTOR; RAILROAD REPRESENTATIVE. A. Contractor shall bear any and all costs and expenses associated with any Work performed by Contractor (including without limitation any CIC), or any costs or expenses incurred by Railroad relating to this agreement. B. Contractor shall coordinate all of its Work with the following Railroad representative or his or her duly authorized representative (the "Railroad Representative"): C. Contractor, at its own expense, shall adequately police and supervise all Work to be performed by Contractor and shall ensure that such Work is performed in a safe manner as set forth in Section 7 of Exhibit B. The responsibility of Contractor for safe conduct and adequate policing and supervision of Contractor's Work shall not be lessened or otherwise affected by Railroad's approval of plans and specifications involving the Work, or by Railroad's collaboration in performance of any Work, or by the presence at the Work site of a Railroad Representative, or by compliance by Contractor with any requests or recommendations made by Railroad Representative. ARTICLE 5 - SCHEDULE OF WORK ON A MONTHLY BASIS. The Contractor, at its expense, shall provide on a monthly basis a detailed schedule of Work to the Railroad Representative named in Article 4B above. The reports shall start at the execution of this agreement and continue until this agreement is terminated as provided in this agreement or until the Contractor has completed all Work on Railroad's property. ARTICLE 6 - TERM; TERMINATION. A. The grant of right herein made to Contractor shall commence on the date of this agreement, and continue until , unless sooner terminated as herein provided, or at such time as Contractor has completed its Work on Railroad's property, whichever is earlier. Contractor agrees to notify the Railroad Representative in writing when it has completed its Work on Railroad's property. B. This agreement may be terminated by either party on ten (10) days written notice to the other party. ARTICLE 7 - CERTIFICATE OF INSURANCE. A. Before commencing any Work and throughout the entire term of this Agreement, Contractor, at its expense, shall procure and maintain in full force and effect the types and minimum limits of insurance specified in Exhibit C of this agreement and require each of its subcontractors to include the insurance endorsements as required under Section 12 of Exhibit B of this agreement. B. Not more frequently than once every two (2) years, Railroad may reasonably modify the required insurance coverage to reflect then -current risk management practices in the railroad industry and underwriting practices in the insurance industry. C. Upon request of Railroad, Contractor shall provide to Railroad a certificate issued by its insurance 2 60 carrier evidencing the insurance coverage required under Exhibit B. D. Contractor understands and accepts that the terms of this Article are wholly separate from and independent of the terms of any indemnity provisions contained in this Agreement. D. Upon request of Railroad, insurance correspondence, binders, policies, certificates and endorsements shall be sent to: Union Pacific Railroad Company [Insert mailing address] Attn: Folder No. ARTICLE 8 - PRECONSTRUCTION MEETING. If the Work to be performed by the Contractor will involve the Railroad providing any flagging protection (or if a CIC is approved to provide flagging protection pursuant to the terms set forth herein) and/or there is separate work to be performed by the Railroad, the Contractor confirms that no work shall commence until the Railroad and Contractor participate in a preconstruction meeting involving flagging procedures and coordination of work activities of the Contractor and the Railroad (and any CIC, as applicable.) ARTICLE 9. DISMISSAL OF CONTRACTOR'S EMPLOYEE. At the request of Railroad, Contractor shall remove from Railroad's property any employee of Contractor who fails to conform to the instructions of the Railroad Representative in connection with the Work on Railroad's property, and any right of Contractor shall be suspended until such removal has occurred. Contractor shall indemnify Railroad against any claims arising from the removal of any such employee from Railroad's property. ARTICLE 10. ADMINISTRATIVE FEE. Upon the execution and delivery of this agreement, Contractor shall pay to Railroad One Thousand Twenty Five Dollars ($1,025.00) as reimbursement for clerical, administrative and handling expenses in connection with the processing of this agreement. ARTICLE 11. CROSSINGS; COMPLIANCE WITH MUTCD AND FRA GUIDELINES. A. No additional vehicular crossings (including temporary haul roads) or pedestrian crossings over Railroad's trackage shall be installed or used by Contractor without the prior written permission of Railroad. B. Any permanent or temporary changes, including temporary traffic control, to crossings must conform to the Manual of Uniform Traffic Control Devices (MUTCD) and any applicable Federal Railroad Administration rules, regulations and guidelines, and must be reviewed by the Railroad prior to any changes being implemented. In the event the Railroad is found to be out of compliance with federal safety regulations due to the Contractor's modifications, negligence, or any other reason arising from the Contractor's presence on the Railroad's property, the Contractor agrees to assume liability for any civil penalties imposed upon the Railroad for such noncompliance. 3 61 ARTICLE 12.- EXPLOSIVES. Explosives or other highly flammable substances shall not be stored or used on Railroad's property without the prior written approval of Railroad. IN WITNESS WHEREOF, the parties hereto have duly executed this agreement in duplicate as of the date first herein written. UNION PACIFIC RAILROAD COMPANY By: Title: (Name of Contractor) By: Name: Title: Phone: E -Mail: 4 62 EXHIBIT A TO CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Exhibit A will be a print showing the general location of the work site. 63 REQUESTED UPRR ROW: 13,945 SQ.FT. +1- () '(1 JPIED UPRR ROW: 11,830 SQ.FT. +/- Crossing Area: 13,945 SQ.FT. LEOENDD 8 REQUESTED UPRR ROW OCCUPIED UPRR ROW UPRRCO. R/W OUTLINED CADD FILENAME SCAN FILENAME NOTE: BEFORE YOU BEGIN ANY WORK, SEE AGREEMENT FOR FIBER OPTIC PROVISIONS. EXHIBIT "A" UNIO\ 0761932 AERIAL PRINT PCIFIC RILRO CO SHAKOPEE, SCOTT COUNTY, MN M.P. 22.12 - MANKATO SUB. OMA/MN/V7/5 SCALE: 1" = 100' V PNY OFFICE OF REAL ESTATE OMAHA, NEBRASKA DATE: 2-17-2025 DSK FILE: 0761 932 64 EXHIBIT B TO CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Section 1. NOTICE OF COMMENCEMENT OF WORK - RAILROAD FLAGGING - PRIVATE FLAGGING. A. Contractor agrees to notify the Railroad Representative at least ten (10) working days in advance of Contractor commencing its Work and at least thirty (30) working days in advance of proposed performance of any Work by Contractor in which any person or equipment will be within twenty-five (25) feet of any track, or will be near enough to any track that any equipment extension (such as, but not limited to, a crane boom) will reach to within twenty-five (25) feet of any track. B. No work of any kind shall be performed, and no person, equipment, machinery, tool(s), material(s), vehicle(s), or thing(s) shall be located, operated, placed, or stored within twenty-five (25) feet of any of Railroad's track(s) at any time, for any reason, unless and until a Railroad approved flagman is provided to watch for trains. Upon receipt of such thirty (30) -day notice, the Railroad Representative will determine and inform Contractor whether a flagman need be present and whether Contractor needs to implement any special protective or safety measures. C. Contractor shall be permitted to hire a private contractor to perform flagging or other special protective or safety measures (such private contractor being commonly known in the railroad industry as a contractor -in -charge ("CIC")) in lieu of Railroad providing such services or in concert with Railroad providing such services, subject to prior written approval by Railroad, which approval shall be in Railroad's sole and absolute discretion. If Railroad agrees to permit Contractor to utilize a CIC pursuant to the preceding sentence, Contractor shall obtain Railroad's prior approval in writing for each of the following items, as determined in all respects in Railroad's sole and absolute discretion: (i) the identity of the third -party performing the role of CIC; (ii) the scope of the services to be performed for the project by the approved CIC; and (iii) any other terms and conditions governing such services to be provided by the CIC. If flagging or other special protective or safety measures are performed by an approved CIC, Contractor shall be solely responsible for (and shall timely pay such CIC for) its services. Railroad reserves the right to rescind any approval pursuant to this Section 1, Subsection C., in whole or in part, at any time, as determined in Railroad's sole and absolute discretion. D. If any flagging or other special protective or safety measures are performed by employees of Railroad and/or any contractor of Railroad, Railroad will bill Contractor for such expenses incurred by Railroad, unless Railroad and a federal, state or local governmental entity have agreed that Railroad is to bill such expenses to the federal, state or local governmental entity. If Railroad will be sending the bills to Contractor, Contractor shall pay such bills within thirty (30) days of Contractor's receipt of billing. E. If any flagging or other special protective or safety measures are performed by Railroad or a CIC, Contractor agrees that Contractor is not relieved of any of its responsibilities or liabilities set forth in this agreement. F. The provisions set forth in this subsection are only applicable for Flagging Services performed by employees of Railroad: the rate of pay per hour for each flagman will be the prevailing hourly rate in effect for an eight -hour day for the class of flagmen used during regularly assigned hours and overtime in accordance with labor agreements and schedules in effect at the time the Work is performed. In addition to the cost of such labor, a composite charge for vacation, holiday, health and welfare, supplemental sickness, Railroad Retirement and unemployment compensation, supplemental pension, Employees Liability and Property Damage and Administration will be included, computed on actual payroll. The composite charge will be the prevailing composite charge in effect at the time the Work is performed. One and one-half times the current hourly rate is 1 65 paid for overtime, Saturdays and Sundays, and two and one-half times current hourly rate for holidays. Wage rates are subject to change, at any time, by law or by agreement between Railroad and its employees, and may be retroactive as a result of negotiations or a ruling of an authorized governmental agency. Additional charges on labor are also subject to change. If the wage rate or additional charges are changed, Contractor (or the governmental entity, as applicable) shall pay on the basis of the new rates and charges. If flagging is performed by Railroad, reimbursement to Railroad will be required covering the full eight -hour day during which any flagman is furnished, unless the flagman can be assigned to other Railroad work during a portion of such day, in which event reimbursement will not be required for the portion of the day during which the flagman is engaged in other Railroad work. Reimbursement will also be required for any day not actually worked by the flagman following the flagman's assignment to work on the project for which Railroad is required to pay the flagman and which could not reasonably be avoided by Railroad by assignment of such flagman to other work, even though Contractor may not be working during such time. When it becomes necessary for Railroad to bulletin and assign an employee to a flagging position in compliance with union collective bargaining agreements, Contractor must provide Railroad a minimum of five (5) days notice prior to the cessation of the need for a flagman. If five (5) days notice of cessation is not given, Contractor will still be required to pay flagging charges for the five (5) day notice period required by union agreement to be given to the employee, even though flagging is not required for that period. An additional thirty (30) days notice must then be given to Railroad if flagging services are needed again after such five-day cessation notice has been given to Railroad. Section 2. LIMITATION AND SUBORDINATION OF RIGHTS GRANTED A. The foregoing grant of right is subject and subordinate to the prior and continuing right and obligation of the Railroad to use and maintain its entire property including the right and power of Railroad to construct, maintain, repair, renew, use, operate, change, modify or relocate railroad tracks, roadways, signal, communication, fiber optics, or other wirelines, pipelines and other facilities upon, along or across any or all parts of its property, all or any of which may be freely done at any time or times by Railroad without liability to Contractor or to any other party for compensation or damages. B. The foregoing grant is also subject to all outstanding superior rights (whether recorded or unrecorded and including those in favor of licensees and lessees of Railroad's property, and others) and the right of Railroad to renew and extend the same, and is made without covenant of title or for quiet enjoyment. Section 3. NO INTERFERENCE WITH OPERATIONS OF RAILROAD AND ITS TENANTS. A. Contractor shall conduct its operations so as not to interfere with the continuous and uninterrupted use and operation of the railroad tracks and property of Railroad, including without limitation, the operations of Railroad's lessees, licensees or others, unless specifically authorized in advance by the Railroad Representative. Nothing shall be done or permitted to be done by Contractor at any time that would in any manner impair the safety of such operations. When not in use, Contractor's machinery and materials shall be kept at least twenty- five (25) feet from the centerline of Railroad's nearest track, and there shall be no vehicular crossings of Railroads tracks except at existing open public crossings. B. Operations of Railroad and work performed by Railroad personnel and delays in the Work to be performed by Contractor caused by such railroad operations and Work are expected by Contractor, and Contractor agrees that Railroad shall have no liability to Contractor, or any other person or entity for any such delays. The Contractor shall coordinate its activities with those of Railroad and third parties so as to avoid interference with railroad operations. The safe operation of Railroad train movements and other activities by Railroad takes precedence over any Work to be performed by Contractor. 2 66 Section 4. LIENS. Contractor shall pay in full all persons who perform labor or provide materials for the Work to be performed by Contractor. Contractor shall not create, permit or suffer any mechanic's or materialmen's liens of any kind or nature to be created or enforced against any property of Railroad for any such Work performed. Contractor shall indemnify and hold harmless Railroad from and against any and all liens, claims, demands, costs or expenses of whatsoever nature in any way connected with or growing out of such Work done, labor performed, or materials furnished. If Contractor fails to promptly cause any lien to be released of record, Railroad may, at its election, discharge the lien or claim of lien at Contractor's expense. Section 5. PROTECTION OF FIBER OPTIC CABLE SYSTEMS. A. Fiber optic cable systems may be buried on Railroad's property. Protection of the fiber optic cable systems is of extreme importance since any break could disrupt service to users resulting in business interruption and loss of revenue and profits. Contractor shall visit www.up.com/CBUD to complete and submit the required form to determine if fiber optic cable is buried anywhere on Railroad's property to be used by Contractor. If it is, Contractor will telephone the telecommunications company(ies) involved, make arrangements for a cable locator and, if applicable, for relocation or other protection of the fiber optic cable. Contractor shall not commence any Work until all such protection or relocation (if applicable) has been accomplished. B. IN ADDITION TO OTHER INDEMNITY PROVISIONS IN THIS AGREEMENT, CONTRACTOR SHALL INDEMNIFY, DEFEND AND HOLD RAILROAD HARMLESS FROM AND AGAINST ALL COSTS, LIABILITY AND EXPENSE WHATSOEVER (INCLUDING, WITHOUT LIMITATION, ATTORNEYS' FEES, COURT COSTS AND EXPENSES) ARISING OUT OF ANY ACT OR OMISSION OF CONTRACTOR, ITS AGENTS AND/OR EMPLOYEES, THAT CAUSES OR CONTRIBUTES TO (1) ANY DAMAGE TO OR DESTRUCTION OF ANY TELECOMMUNICATIONS SYSTEM ON RAILROAD'S PROPERTY, AND/OR (2) ANY INJURY TO OR DEATH OF ANY PERSON EMPLOYED BY OR ON BEHALF OF ANY TELECOMMUNICATIONS COMPANY, AND/OR ITS CONTRACTOR, AGENTS AND/OR EMPLOYEES, ON RAILROAD'S PROPERTY. CONTRACTOR SHALL NOT HAVE OR SEEK RECOURSE AGAINST RAILROAD FOR ANY CLAIM OR CAUSE OF ACTION FOR ALLEGED LOSS OF PROFITS OR REVENUE OR LOSS OF SERVICE OR OTHER CONSEQUENTIAL DAMAGE TO A TELECOMMUNICATION COMPANY USING RAILROAD'S PROPERTY OR A CUSTOMER OR USER OF SERVICES OF THE FIBER OPTIC CABLE ON RAILROAD'S PROPERTY. Section 6. PERMITS - COMPLIANCE WITH LAWS. In the prosecution of the Work covered by this agreement, Contractor shall secure any and all necessary permits and shall comply with all applicable federal, state and local laws, regulations and enactments affecting the Work including, without limitation, all applicable Federal Railroad Administration regulations. Section 7. SAFETY. A. Safety of personnel, property, rail operations and the public is of paramount importance in the prosecution of any Work on Railroad property performed by Contractor. Contractor shall be responsible for initiating, maintaining and supervising all safety, operations and programs in connection with the Work. Contractor shall, at a minimum, comply with Railroad's then current safety standards located at the below web address ("Railroad's Safety Standards") to ensure uniformity with the safety standards followed by Railroad's own forces. As a part of Contractor's safety responsibilities, Contractor shall notify Railroad if Contractor 3 67 determines that any of Railroad's Safety Standards are contrary to good safety practices. Contractor shall furnish copies of Railroad's Safety Standards to each of its employees before they enter Railroad property. http://www.up.com/cs/groups/public/@uprr/psuppliers/documents/up pdf nativedocs/pdf up supplier safety req. pdf B. Without limitation of the provisions of paragraph A above, Contractor shall keep the job site free from safety and health hazards and ensure that its employees are competent and adequately trained in all safety and health aspects of the job. C. Contractor shall have proper first aid supplies available on the job site so that prompt first aid services may be provided to any person injured on the job site. Contractor shall promptly notify Railroad of any U.S. Occupational Safety and Health Administration reportable injuries. Contractor shall have a nondelegable duty to control its employees while they are on the job site or any other property of Railroad, and to be certain they do not use, be under the influence of, or have in their possession any alcoholic beverage, drug or other substance that may inhibit the safe performance of any Work. D. If and when requested by Railroad, Contractor shall deliver to Railroad a copy of Contractor's safety plan for conducting the Work (the "Safety Plan"). Railroad shall have the right, but not the obligation, to require Contractor to correct any deficiencies in the Safety Plan. The terms of this agreement shall control if there are any inconsistencies between this agreement and the Safety Plan. Section 8. INDEMNITY. A. TO THE FULLEST EXTENT ALLOWED BY APPLICABLE LAW, CONTRACTOR SHALL INDEMNIFY, DEFEND AND HOLD HARMLESS RAILROAD, ITS AFFILIATES, AND ITS AND THEIR OFFICERS, AGENTS AND EMPLOYEES (INDIVIDUALLY AN "INDEMNIFIED PARTY" OR COLLECTIVELY "INDEMNIFIED PARTIES") FROM AND AGAINST ANY AND ALL LOSS, DAMAGE, INJURY, LIABILITY, CLAIM, DEMAND, COST OR EXPENSE (INCLUDING, WITHOUT LIMITATION, ATTORNEY'S, CONSULTANT'S AND EXPERT'S FEES, AND COURT COSTS), FINE OR PENALTY (COLLECTIVELY, "LOSS") INCURRED BY ANY PERSON (INCLUDING, WITHOUT LIMITATION, ANY INDEMNIFIED PARTY, CONTRACTOR, OR ANY EMPLOYEE OF CONTRACTOR OR OF ANY INDEMNIFIED PARTY) ARISING OUT OF OR IN ANY MANNER CONNECTED WITH (I) ANY WORK PERFORMED BY CONTRACTOR, OR (II) ANY ACT OR OMISSION OF CONTRACTOR, ITS OFFICERS, AGENTS OR EMPLOYEES, OR (III) ANY BREACH OF THIS AGREEMENT BY CONTRACTOR. B. THE RIGHT TO INDEMNITY UNDER THIS SECTION 8 SHALL ACCRUE UPON OCCURRENCE OF THE EVENT GIVING RISE TO THE LOSS, AND SHALL APPLY REGARDLESS OF ANY NEGLIGENCE OR STRICT LIABILITY OF ANY INDEMNIFIED PARTY, EXCEPT WHERE THE LOSS IS CAUSED BY THE SOLE ACTIVE NEGLIGENCE OF AN INDEMNIFIED PARTY AS ESTABLISHED BY THE FINAL JUDGMENT OF A COURT OF COMPETENT JURISDICTION. THE SOLE ACTIVE NEGLIGENCE OF ANY INDEMNIFIED PARTY SHALL NOT BAR THE RECOVERY OF ANY OTHER INDEMNIFIED PARTY. C. CONTRACTOR EXPRESSLY AND SPECIFICALLY ASSUMES POTENTIAL LIABILITY UNDER THIS SECTION 8 FOR CLAIMS OR ACTIONS BROUGHT BY CONTRACTOR'S OWN EMPLOYEES. CONTRACTOR WAIVES ANY IMMUNITY IT MAY HAVE UNDER WORKER'S COMPENSATION OR INDUSTRIAL INSURANCE ACTS TO INDEMNIFY THE INDEMNIFIED PARTIES UNDER THIS SECTION 8. CONTRACTOR ACKNOWLEDGES THAT THIS WAIVER WAS MUTUALLY NEGOTIATED BY THE PARTIES HERETO. D. NO COURT OR JURY FINDINGS IN ANY EMPLOYEE'S SUIT PURSUANT TO ANY 4 68 WORKER'S COMPENSATION ACT OR THE FEDERAL EMPLOYERS' LIABILITY ACT AGAINST A PARTY TO THIS AGREEMENT MAY BE RELIED UPON OR USED BY CONTRACTOR IN ANY ATTEMPT TO ASSERT LIABILITY AGAINST ANY INDEMNIFIED PARTY. E. THE PROVISIONS OF THIS SECTION 8 SHALL SURVIVE THE COMPLETION OF ANY WORK PERFORMED BY CONTRACTOR OR THE TERMINATION OR EXPIRATION OF THIS AGREEMENT. IN NO EVENT SHALL THIS SECTION 8 OR ANY OTHER PROVISION OF THIS AGREEMENT BE DEEMED TO LIMIT ANY LIABILITY CONTRACTOR MAY HAVE TO ANY INDEMNIFIED PARTY BY STATUTE OR UNDER COMMON LAW. Section 9. RESTORATION OF PROPERTY. In the event Railroad authorizes Contractor to take down any fence of Railroad or in any manner move or disturb any of the other property of Railroad in connection with the Work to be performed by Contractor, then in that event Contractor shall, as soon as possible and at Contractor's sole expense, restore such fence and other property to the same condition as the same were in before such fence was taken down or such other property was moved or disturbed. Contractor shall remove all of Contractor's tools, equipment, rubbish and other materials from Railroad's property promptly upon completion of the Work, restoring Railroad's property to the same state and condition as when Contractor entered thereon. Section 10. WAIVER OF DEFAULT. Waiver by Railroad of any breach or default of any condition, covenant or agreement herein contained to be kept, observed and performed by Contractor shall in no way impair the right of Railroad to avail itself of any remedy for any subsequent breach or default. Section 11. MODIFICATION - ENTIRE AGREEMENT. No modification of this agreement shall be effective unless made in writing and signed by Contractor and Railroad. This agreement and the exhibits attached hereto and made a part hereof constitute the entire understanding between Contractor and Railroad and cancel and supersede any prior negotiations, understandings or agreements, whether written or oral, with respect to the Work to be performed by Contractor. Section 12. ASSIGNMENT - SUBCONTRACTING. Contractor shall not assign or subcontract this agreement, or any interest therein, without the written consent of the Railroad. Contractor shall be responsible for the acts and omissions of all subcontractors. Before Contractor commences any Work, the Contractor shall, except to the extent prohibited by law; (1) require each of its subcontractors to include the Contractor as "Additional Insured" on the subcontractor's Commercial General Liability policy and Umbrella or Excess policies (if applicable) with respect to all liabilities arising out of the subcontractor's performance of Work on behalf of the Contractor by endorsing these policies with ISO Additional Insured Endorsements CG 20 10, and CG 20 37 (or substitute forms providing equivalent coverage; (2) require each of its subcontractors to endorse their Commercial General Liability Policy with "Contractual Liability Railroads" ISO Form CG 24 17 10 01 (or a substitute form providing equivalent coverage) for the job site; and (3) require each of its subcontractors to endorse their Business Automobile Policy with "Coverage For Certain Operations In Connection With Railroads" ISO Form CA 20 70 10 01 (or a substitute form providing equivalent coverage) for the job site. 5 69 EXHIBIT C TO CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Union Pacific Railroad Company Insurance Requirements For Contractor's Right of Entry Agreement During the entire term of this Agreement and course of the Project, and until all Project Work on Railroad's property has been completed and all equipment and materials have been removed from Railroad's property and Railroad's property has been clean and restored to Railroad's satisfaction, Contractor shall, at its sole cost and expense, procure and maintain the following insurance coverage: A. Commercial General Liability insurance. Commercial general liability (CGL) with a limit of not less than $5,000,000 each occurrence and an aggregate limit of not less than $10,000,000. CGL insurance must be written on ISO occurrence form CG 00 01 12 04 (or a substitute form providing equivalent coverage). The policy must also contain the following endorsement, which must be stated on the certificate of insurance • Contractual Liability Railroads ISO form CG 24 17 10 01 (or a substitute form providing equivalent coverage) showing "Union Pacific Railroad Company Property" as the Designated Job Site. • Designated Construction Project(s) General Aggregate Limit ISO Form CG 25 03 03 97 (or a substitute form providing equivalent coverage) showing the project on the form schedule. B. Business Automobile Coverage insurance. Business auto coverage written on ISO form CA 00 01 10 01 (or a substitute form providing equivalent liability coverage) with a combined single limit of not less $5,000,000 for each accident and coverage must include liability arising out of any auto (including owned, hired and non -owned autos). The policy must contain the following endorsements, which must be stated on the certificate of insurance: • Coverage For Certain Operations In Connection With Railroads ISO form CA 20 70 10 01 (or a substitute form providing equivalent coverage) showing "Union Pacific Property" as the Designated Job Site. • Motor Carrier Act Endorsement - Hazardous materials clean up (MCS-90) if required by law. C. Workers' Compensation and Employers' Liability insurance. Coverage must include but not be limited to: • Contractor's statutory liability under the workers' compensation laws of the state where the Work is being performed. • Employers' Liability (Part B) with limits of at least $500,000 each accident, $500,000 disease policy limit $500,000 each employee. If Contractor is self -insured, evidence of state approval and excess workers compensation coverage must be provided. Coverage must include liability arising out of the U. S. Longshoremen's and Harbor Workers' Act, the Jones Act, and the Outer Continental Shelf Land Act, if applicable. D. Railroad Protective Liability insurance. Contractor must maintain "Railroad Protective Liability" (RPL) insurance written on ISO occurrence form CG 00 35 12 04 (or a substitute form providing equivalent coverage) on behalf of Railroad as named insured, with a limit of not less than $2,000,000 per occurrence 1 70 and an aggregate of $6,000,000. The definition of "JOB LOCATION" and "WORK" on the declaration page of the policy shall refer to this agreement and shall describe all WORK or OPERATIONS performed under this agreement. Contractor shall provide this agreement to Contractor's insurance agent(s) and/or broker(s) and Contractor shall instruct such agent(s) and/or broker(s) to procure the insurance coverage required by this agreement. A BINDER STATING THE POLICY IS IN PLACE MUST BE SUBMITTED TO RAILROAD BEFORE THE WORK MAY COMMENCE AND UNTIL THE ORIGINAL POLICY IS FORWARDED TO UNION PACIFIC RAILROAD. E. Umbrella or Excess insurance. If Contractor utilizes umbrella or excess policies, these policies must "follow form" and afford no less coverage than the primary policy. F. Pollution Liability insurance. Pollution liability coverage must be included when the scope of the Work as defined in the agreement includes installation, temporary storage, or disposal of any "hazardous" material that is injurious in or upon land, the atmosphere, or any watercourses; or may cause bodily injury at any time. If required, coverage may be provided in separate policy form or by endorsement to Contractors CGL or RPL. Any form coverage must be equivalent to that provided in ISO form CG 24 15 "Limited Pollution Liability Extension Endorsement" or CG 28 31 "Pollution Exclusion Amendment" with limits of at least $5,000,000 per occurrence and an aggregate limit of $10,000,000. If the scope of Work as defined in this agreement includes the disposal of any hazardous or non- hazardous materials from the job site, Contractor must furnish to Railroad evidence of pollution legal liability insurance maintained by the disposal site operator for losses arising from the insured facility accepting the materials, with coverage in minimum amounts of $1,000,000 per loss, and an annual aggregate of $2,000,000. Other Requirements G. All policy(ies) required above (except business automobile, worker's compensation and employers liability) must include Railroad as "Additional Insured" using ISO Additional Insured Endorsements CG 20 10, and CG 20 37 (or substitute forms providing equivalent coverage). The coverage provided to Railroad as additional insured shall not be limited by Contractor's liability under the indemnity provisions of this agreement. BOTH CONTRACTOR AND RAILROAD EXPECT THAT UNION PACIFIC RAILROAD COMPANY WILL BE PROVIDED WITH THE BROADEST POSSIBLE COVERAGE AVAILABLE BY OPERATION OF LAW UNDER ISO ADDITIONAL INSURED FORMS CG 20 10 AND CG 20 37. H. Punitive damages exclusion, if any, must be deleted (and the deletion indicated on the certificate of insurance), unless (a) insurance coverage may not lawfully be obtained for any punitive damages that may arise under this agreement, or (b) all punitive damages are prohibited by all states in which this agreement will be performed. I. Contractor waives all rights of recovery, and its insurers also waive all rights of subrogation of damages against Railroad and its agents, officers, directors and employees for damages covered by the workers compensation and employers liability or commercial umbrella or excess liability obtained by Contractor required in this agreement where permitted by law. This waiver must be stated on the certificate of insurance. J. Prior to commencing the Work, Contractor shall furnish Railroad with a certificate(s) of insurance, executed by a duly authorized representative of each insurer, showing compliance with the insurance requirements in this agreement. 2 71 K. All insurance policies must be written by a reputable insurance company acceptable to Railroad or with a current Best's Insurance Guide Rating of A- and Class VII or better, and authorized to do business in the state where the Work is being performed. L. The fact that insurance is obtained by Contractor or by Railroad on behalf of Contractor will not be deemed to release or diminish the liability of Contractor, including, without limitation, liability under the indemnity provisions of this agreement. Damages recoverable by Railroad from Contractor or any third party will not be limited by the amount of the required insurance coverage. 3 72 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.d May 6, 2025 Resolution to approve Dakota County joining Minnesota Valley Transit Authority (MVTA) Board Kyle Sobota, Senior Planner Michael Kerski Action to be considered: Approve Resolution R2025-055, accepting Dakota County as a full member of the Minnesota Valley Transit Authority Board. Motion Type: Simple Majority Background: Dakota County previously participated in the MVTA Board from 1990 to 2021 and had official County membership between 2012 and 2021. Dakota County again wishes to participate to promote staff and efficient multi -modal transit options for their residents. Dakota County has received an invitation from MVTA to once again participate by having a seat on the MVTA Board. The Dakota County Board has adopted the attached resolution agreeing to the terms of the Joint Powers Agreement. Each existing member of the Joint Powers Agreement must approve a resolution to approve an addition to the Board. Shakopee and Scott County have both been members of MVTA since 2014. Recommendation: Approve Resolution R2025-055, accepting Dakota County as a full member of the MVTA Board. Budget Impact: N/A Attachments: Dakota County Resolution Resolution R2025-055 73 BOARD OF COUNTY COMMISSIONERS DAKOTA COUNTY, MINNESOTA March 25, 2025 Resolution No. 25-165 Motion by Commissioner Hamann -Roland Second by Commissioner Atkins Authorization To Accept Invitation To Join Minnesota Valley Transit Authority Board And Adopt Resolution To Terms Of Third Amended And Restated Joint Powers Agreement Of Minnesota Valley Transit Authority WHEREAS, to provide a safe and efficient multimodal transportation system, Dakota County promotes a variety of transportation modes, including transit; and WHEREAS, Dakota County held Transit Workshops on October 29, 2024, and November 12, 2024, to discuss the County's transit priorities; and WHEREAS, Commissioners indicated a desire to become more engaged in transit issues; and WHEREAS, the Minnesota Valley Transit Authority (MVTA) is a joint powers entity organized pursuant to Minnesota Statutes, Sections 471.59, 473.384, and 473.388, under an amended and restated MVTA joint powers agreement establishing the MVTA, dated as of September 9, 2014, (JPA) providing transit services to member suburbs including the Dakota County cities of Apple Valley, Burnsville, Eagan, and Rosemount as well as the neighboring Scott County cities of Prior Lake, Savage, and Shakopee; and WHEREAS, Dakota County previously participated on the MVTA Board from 1990 until 2021, with official County membership between 2012 and 2021; and WHEREAS, the February 11, 2025, Physical Development Committee of the Whole included a discussion of membership on the MVTA Board of Directors with a majority indicating support of increased engagement in transit issues through membership on the MVTA Board; and WHEREAS, on February 20, 2025, the MVTA Board unanimously approved the Resolution to invite and accept Dakota County onto the MVTA Board; and WHEREAS, to become a member, the Dakota County Board of Commissioners must adopt a resolution agreeing to the terms of the JPA, and each existing member of the JPA must adopt a resolution approving the addition of the County; and WHEREAS, upon completion of the process, the Dakota County Board Chair will appoint one commissioner and one alternate commissioner to serve on the MVTA Board. NOW, THEREFORE BE IT RESOLVED, That the Board of Commissioners in and for the County of Dakota, Minnesota, hereby agrees to join the Minnesota Valley Transit Authority as a full member and agrees to the terms of the Minnesota Valley Transit Authority joint powers agreement, subject to approval by the current member organizations. STATE OF MINNESOTA County of Dakota YES Slavik X Slavik Atkins X Atkins Halverson X Halverson Droste X Droste Workman X Workman Holberg X Holberg Hamann -Roland X Hamann -Roland NO I, Jeni Reynolds, Clerk to the Board of the County of Dakota, State of Minnesota, do hereby certify that I have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Dakota County, Minnesota, at their session held on the 25th day of March 2025, now on file in the Office of the County Manager Department, and have found the same to be a true and correct copy thereof. Witness my hand and official seal of Dakota County this 25th day of March 2025. Clerk to the Board 74 RESOLUTION R2025-055 A RESOLUTION OF THE CITY OF SHAKOPEE APPROVING DAKOTA COUNTY TO JOIN THE MINNESOTA VALLEY TRANSIT AUTHORITY BOARD OF COMMISSIONERS WHEREAS, the City of Shakopee is a member of the Minnesota Valley Transit Authority (MVTA), which is a joint powers entity organized pursuant to Minnesota Statutes, section 471.49 and Sections 473.384 and 473.3 88, operating under an amended and Restated MVTA Joint Powers Agreement Establishing the MVTA, and WHEREAS, since 1980, the MVTA has operated as a legislatively authorized "opt -out" provider of Metropolitan Transit Commission (now Metro Transit) service in and for the areas represented by the MVTA membership; and WHEREAS, the member organizations seek to modify the structure of the MVTA Board of Commissioners and other related operational terms; and WHEREAS, Dakota County desires to become a full member of the MVTA Board and a party to the agreement, and passed a resolution demonstrating its desire to do so on February 26, 2025. NOW THEREFORE BE IT RESOLVED by the City Council for the City of Shakopee, Minnesota, that Dakota County is approved to join the MVTA as a full voting member, effective the first day following the approval of all current member governing bodies. Passed in regular session of the City Council of the City of Shakopee held on the 6th day of May, 2025. Mayor of the City of Shakopee Attest: Richard Parsons, City Clerk 75 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.e May 6, 2025 Temporary Liquor License for the Shakopee Lion's Club & Foundation Heidi Emerson, Deputy City Clerk Action to be considered: Approve a temporary liquor license for the Shakopee Lions Club & Foundation Softball Tournament being held May 30th, 31st and June 1, 2025 at Tahpah Park. Motion Type: Simple Majority Background: The Shakopee Lions Club & Foundation has submitted a temporary liquor license application for their annual softball tournament being held May 30th, 31st and June 1st, 2025. The tournament will be held at Tahpah Park. The beer garden area will be set up in the concession stand area and there will also be a fenced in beer area by Fields 6 & 7. Both areas will be fenced and everyone purchasing alcohol will be required to show ID. Beer will be sold on May 30th from 1:00pm - 10:00pm, May 31st from 8:00am - 10:00pm and June 1st from 8:00am - 8:00pm. The Shakopee Lions will be responsible for all set up and sales. The application is in order and the fees have been paid. Recommendation: Approve the above requested motion. Budget Impact: none. Attachments: Map of Beer Garden areas 76 Main Beer Garden {nh, sh Par;, Pfaygourid Friday, May 30, 2025, 1:00 pm -10:00 pm Saturday, May 31, 2025, 8:00 am -10:00 pm Sunday, June 1, 2025, 8:00 am -8:00 pm Located at main concession building at Fields 2, 3, and 4. Fenced area with signage. 77 Outer Beer Garden Saturday, May 31, 2025, 8:00 am to 10:00 pm. Located at Fields 6 and 7. Fenced area with signage. 78 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.f May 6, 2025 Special Event Permit and Temporary Liquor License for JCI Shakopee Heidi Emerson, Deputy City Clerk Action to be considered: Approve a special event permit and a temporary liquor license, and suspend city code 114.11 to allow consumption in a Huber Park for the JCI Shakopee Taste of Shakopee event being held June 19th and 20th, 2025. Motion Type: Simple Majority Background: SCI Shakopee has submitted a special event application, and an application for a temporary liquor license, for the annual Taste of Shakopee event being held June 19th, 2025 from 4:00pm - 9:00pm and June 20th, 2025 from 4:00pm - 10:00pm at Huber Park. The beer garden are will be set up under the park pavilion and it will have proper signage. Anyone purchasing alcohol will be required to show ID and they will be wrist banded. This is consistent with previous licenses issued for this event. Other activities will include a vendor fair, a petting zoo and other family friendly games and activities. The organizers have met with staff and worked out a park layout for the event. All required applications are in order and payments have been made. Recommendation: Approve the above requested motion. Budget Impact: Staff time will be needed to drop off/pick up additional picnic tables, garbage cans and barricades. This work can be completed during normal working hours. Attachments: 79 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.g May 6, 2025 Shakopee Soccer Association Donation Rachel Bland, Community Engagement Coordinator Kelsi McNutt Action to be considered: Approve Resolution R2025-052, for soccer goals from Shakopee Soccer Association Motion Type: Simple Majority Background: Over the past several years, the Shakopee Soccer Association (SSA) has taken an active approach in making improvements to soccer fields for their programs. Both the City and the Shakopee School District have benefitted from their efforts. SSA has purchased three sets of goals for soccer facilities and now wish to donate them to the City. The City of Shakopee appreciates the generosity of the SSA, which helps support the City's parks and recreation services. The estimated retail cost of the goals is $8,000. Recommendation: Approve Resolution R2025-052, for soccer goals from Shakopee Soccer Association Budget Impact: The donation will be used to offset the cost of replacement goals from the parks maintenance budget. Attachments: Resolution 2025-052.pdf 80 RESOLUTION NO. 2025-052 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA ACCEPTING SOCCER GOAL DONATION FROM SHAKOPEE SOCCER ASSOCIATION. WHEREAS, on November 6, 2002, the City Council adopted Resolution No. 5794, which established procedure relating to the receipt of gifts and donations by the City; and WHEREAS, Resolution No. 5794 specifies that donations of real property shall be accepted by resolution of the City Council, and shall require a two-thirds majority of the Council for acceptance; and WHEREAS, SHAKOPEE SOCCER ASSOCIATION has generously given three sets of soccer goals; and WHEREAS, such donations will improve park facilities and enhance the overall quality of like in Shakopee. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the donations are gratefully accepted; and FURTHER, the donation shall be used for soccer at the various soccer fields within Shakopee, which is consistent with the wishes of the donor. FURTHER, the City staff is directed to send a letter to the donor, acknowledging receipt of the gift and expressing the appreciation of the City Council. Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 6th Day of May 2025. Matt Lehman Mayor of the City of Shakopee ATTEST: City Clerk 81 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.h May 6, 2025 JCI Shakopee Donation Rachel Bland, Community Engagement Coordinator Kelsi McNutt Action to be considered: Approve Resolution R2025-053, for toy donation from JCI Shakopee Motion Type: Simple Majority Background: Over the past several years, JCI Shakopee has generously supported the City's annual Egg Hunt and Candy Grab event by donating toys and gold coin giveaways for event participants. Their ongoing contributions have become a valued tradition that enhances the experience for families and children in our community. SCI Shakopee has continued this tradition with a donation of toys and gold coin prizes for the 2025 event. The City of Shakopee appreciates jCI's continued support, which helps strengthen our community programming and bring joy to residents. The estimated retail value of the donation is $2,800. Recommendation: Approve Resolution R2025-053, for toy donation from JCI Shakopee Budget Impact: This donation offsets the cost of the event from recreation programming budget. Attachments: Resolution 2025-053 82 RESOLUTION NO. 2025-053 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA ACCEPTING JCI TOY DONATION FOR EGG HUNT AND CANDY GRAB EVENT. WHEREAS, on November 6, 2002, the City Council adopted Resolution No. 5794, which established procedure relating to the receipt of gifts and donations by the City; and WHEREAS, Resolution No. 5794 specifies that donations of real property shall be accepted by resolution of the City Council, and shall require a two-thirds majority of the Council for acceptance; and WHEREAS, JO! SHAKOPEE has generously given donations of toys and gold coin prizes; and WHEREAS, such donations will be used at the Egg Hunt and Candy Grab event to improve participation and enhance the overall quality of life in Shakopee. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the donations are gratefully accepted; and FURTHER, the donation shall be used for prizes and giveaways at the Egg Hunt and Candy Grab event within Shakopee, which is consistent with the wishes of the donor. FURTHER, the City staff is directed to send a letter to the donor, acknowledging receipt of the gift and expressing the appreciation of the City Council. Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 6th Day of May 2025. Matt Lehman Mayor of the City of Shakopee ATTEST: City Clerk 83 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.i May 6, 2025 Establishment of a Social District William Reynolds, City Administrator Action to be considered: Adopt Ordinance No. 2025-009 Amending Chapter 114 of the Shakopee City Code by adding provisions establishing a Social District Motion Type: Simple Majority Background: On December 3, 2024, City Council accepted the Minnesota Legislatures' special law granting Shakopee the authority to grant licenses for the creation of a social district in the city which would allow the consumption of alcohol within the established district under specific conditions. On March 18, 2025, City Council conducted a workshop to determine the specific requirements of the district to include its location and boundaries, the cost of any social district licenses, the days and hours of operation, participation requirements, and other matters as required by the law. During the workshop discussion, City Council favored two independent districts in the city covering the Downtown and the Canterbury Park development area. However, after review there was concern expressed about the ability to do multiple districts based upon the legislation's language referring to a single district in each city as opposed to multiple districts. To address that issue, there will be a single district established with two non- contiguous portions covering both Downtown Shakopee and the Canterbury Park development areas. The ordinance includes the necessary items required by the legislation, and as directed by City Council on March 18th. This includes the specific geographical boundaries of the district (see attached map), the requirement for a Management and Maintenance Plan (to be developed prior to the Social District opening), the dates of operation (May 1st to Oct 31st and the first full weekend in December), hours of operation (Sunday through Saturday from 10:00 am to 10:00 pm), the requirements for the Social District, and the application procedure, and cost ($25.00) for a Social District license. 84 Recommendation: Adopt Ordinance No. 2025-009 Amending Chapter 114 of the Shakopee City Code by adding provisions establishing a Social District. Budget Impact: Unknown. The goal is to have the Social District pay for itself. Attachments: Social District Split.pdf ORD 2025-009 Social Dist.docx 85 ORDINANCE NO. 2025-009 AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CHAPTER 114 OF THE SHAKOPEE CITY CODE BY ADDING PROVISIONS ESTABLISHING A SOCIAL DISTRICT The City Council of Shakopee, Minnesota ordains: Section 1. Chapter 114 of the Shakopee City Code is amended by adding the following Sections: SOCIAL DISTRICTS 114.40 Purpose and Intent 114.41 Definitions 114.42 Social District Geographical Boundary 114.43 Social District Management and Maintenance 114.44 Social District Days and Hours of Operation 114.45 Requirements of the Social District 114.46 Social District Licenses 114.47 Granting a Social District License 114.48 Application Procedures 114.49 Denial of License 114.50 Suspension, Revocation and Non -Renewal of License 114.51 Enforcement 114.40. Purpose and Intent The City is authorized by Minnesota Session Laws 2024, 114, Article 5, Section 6, which amended Laws 2022, Chapter 86, Article 2, Section 5, to issue a Social District License; Cities of Anoka, Shakopee, and Stillwater to issue a Social District License to any Licensee, authorizing the consumption, but not the sale or services outside of the licensed premises, of alcoholic beverages sold by the Licensee within the Social District. 114.41. Definitions The following words, terms and phrases, when used in Sections 114.40 through 114.51, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: CITY City of Shakopee, Minnesota. LICENSEE A holder of an on -sale liquor license whose on -sale premises are located within the geographical boundaries of the Social District. 87 SOCIAL DISTRICT The geographical boundaries designated by the City where consumption of alcoholic beverages may be consumed. SOCIAL DISTRICT LICENSE A license issued by the City to a Licensee allowing for the sale of alcoholic beverages to be consumed within the Social District. 114.42. Social District Geographic Boundary. A. A Social District is established within the following non-contiguous boundaries: 1. Bounded on the North by the south side of 1st Avenue West/County Road 101 from Atwood Street Southeast to Spencer Street South; bounded on the South by the 2nd Street Railroad tracks with the addition of the Lewis Street Parking lot and any establishments opening onto said lot; bounded by the East by Spencer Street South; and bounded by the West by Atwood Street. 2. Bounded on the North by the south side of Unbridled Avenue; bounded on the West and South by Shenandoah Drive with the addition of Winner's Circle Drive from Shenian Street to Suzanne's Way; and bounded on the East by the West side of Canterbury Road South. B. The Social District must be clearly defined with signs posted in a conspicuous location indicating the area included in the Social District. 114.43. Social District Management and Maintenance A. The City shall establish a management and maintenance plan for the Social District and maintain information on the City's official website including, but not limited to, the following: 1. Current Management and Maintenance Plan; 2. The geographical boundaries of the Social District; and 3. Such other information deemed necessary by the City that will assist in the management of the Social District in a manner that protects the health, safety and welfare of the general public. 114.44. Social District Days and Hours of Operations A. The days and hours of operation for the Social District shall be Sunday through Saturday, from 10:00 a.m. to 10:00 p.m., unless otherwise temporarily adjusted by Resolution as approved by the City Council. B. The District will be operational from May 1 to October 31, and during the first full weekend in December. 88 114.45. Requirements of the Social District A. It shall be unlawful for any business selling on -sale alcoholic beverages in a Social District to allow customers to exit its licensed premises with an alcoholic beverage unless the business meets the following requirements: 1. The business is located in or fronts on the Social District boundary. 2. The business has obtained a Social District License from the City. 3. A business with a Social District License shall only sell an open container of an alcoholic beverage (malt beverage, fortified wine, or liquor) for consumption in the Social District and off the premises of the business in a container that meets all of the following requirements below: a. The container clearly identifies the Licensee from which the alcoholic beverage was purchased. b. The container clearly displays a logo or some other mark that is unique to the Social District in which it will be consumed, as approved by the City. Use of the City of Anoka's Social District logo, by a group, business or non-profit organization, shall require prior approval by the City. The City reserves the right, in its sole discretion, to deny the use of the Social District logo to any group, business, or organization for any reason. c. Alcoholic beverages may only be served in a City approved plastic recyclable cup. d. The container displays, in no less than 12 -point font, the statement, "Drink Responsibly - Be 21." e. The container shall hold no more than 16 fluid ounces. f. The business shall pay the City a surcharge for the approved containers in an amount as set forth in the City's Master Fee Schedule. B. Only alcoholic beverages purchased from a Licensee holding a Social District License may be possessed and consumed in the Social District. C. Alcoholic beverages shall only be in containers meeting requirements set forth in Section 114.45(c). D. Every alcoholic beverage shall be served in a new, unused official Social District cup. E. Alcoholic beverages shall only be possessed and consumed in the Social District on the days and hours set forth in Section 114.44. 89 F. A person shall dispose of any alcoholic beverage in their possession prior to exiting the Social District. G. A person shall dispose of any alcoholic beverage in their possession prior to entering a Licensee's premises unless the person is re-entering the Licensee's premise where the alcoholic beverage was purchased. H. Nothing in this section shall be construed to authorize the sale and delivery of alcoholic beverage drinks in excess or to obviously intoxicated individuals. I. No person shall possess or consume any beer, wine, or liquor on any City street, sidewalk or park outside the boundaries of the Social District unless authorized by the City pursuant to a City Special Event. J. No person may bring their own alcoholic beverage into the Social District. All alcohol possessed and/or consumed in the Social District must be purchased from Licensees holding a Social District License. 114.46. Social District License The City may issue a Social District License to any Licensee, authorizing the consumption, but not the sales or services outside of the licensed premises, of alcoholic beverages sold by the Licensee within the Social District. 114.47. Granting a Social District License The City Council, in its sole discretion, reserves the right to review and determine whether or not to issue a Social District License to any Licensee. 114.48. Application Procedures A City supplied written application for a Social District License must be filed with the City Clerk. The written application shall be signed by the property owner and business owner, or their designee, and shall be accompanied by the applicable fee as adopted in the City's Master Fee Schedule in effect at the time of submittal of the application. 114.49. Denial of License A. The City Council shall have the right to deny a Social District License to any Licensee if, in the judgment of the City Council, granting a Social District License would adversely affect the health, safety or welfare of City residents. Such a denial may also be based upon any of the following circumstances: 1. The Licensee's primary liquor license has been rescinded, suspended, is under view, or has not been renewed with the City; 90 2. The Licensee has not followed policy, as set by the City, establishing and adopting management and maintenance plans, as may be amended from time to time; or 3. Any other issue, which, in the opinion of the City Council, City Administrator, or Police Department, negatively impacts or is detrimental to the City's public interest. 114.50 Suspension, Revocation and Non -Renewal of License A Social District License may be suspended, revoked or not renewed by the City Council at any time if any of the conditions necessary for the issuance of, or as may be contained in the license, are not complied with or if any of the provisions of Sections 114.40 through 114.51 are violated. 114.51 Enforcement The City Police Department, and other such officers, employees, or agents as the City Administer may designate, shall enforce the provisions of Sections 114.40 through 114.51. Section 2. Effective Date. This ordinance becomes effective from and after its adoption and publication. Passed in regular session of the City Council of the City of Shakopee, Minnesota held on the 6th day of May, 2025. Mayor of the City of Shakopee Attest: Rick Parsons, City Clerk 91 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.j May 6, 2025 Declaration of surplus Fire Department property. Mike Nelson, Fire Chief Action to be considered: Declare Fire Department property as surplus property and authorize for sale and disposal. Motion Type: Simple Majority Background: The attached document includes a list of items that are expired, damaged, or no longer used by the Fire Department and may be declared surplus. Equipment that is expired, damaged, or unsuitable for resale will be disposed of. Equipment suitable for resale will be sold. Recommendation: Approve as recommended. Budget Impact: None. Attachments: Surplus Equipment 5.6.25.pdf 92 Fire Department Surplus Equipment May 6, 2025 2 - Drones and Accessories 1 - Geiger Counter 2 - Roof Chain Saws 2 - Gas Chain Saws 1 - Chop Saw 1 - Generator 2 - Portable Scene Lights 1 - Res -Q -Disc 4 - Electrical Cords & Bags Miscellaneous Hardware 2 - Water Thieves 2 - Brush Fire Nozzles 1 - 21/2" Play Pipe 2 - Adjustable Hydrant Wrench 15 - Anchor Straps 1 - Tray Divider 1 - Life Ring 4- Bladder Bags 4 - Used Tires 2 - Master Stream Bases 1 - Damaged Post Indicator Valve 1 - 21h" Homemade Jetting Device 1 - 5" Wye 3 - 2 1" Hard Suction 1 - 6" Hard Suction 3 - Trash Hooks 2 - 6' D -Handle Pike Pole 5 - 5' Pike Poles 1 - Pick Head Axe 2 - 3' Flat Shovels 1 - 3' D -Handle Pike Pole 5 - Fire Helmets 10 - Plastic Accountability Boards 1 - Cord Reel 1 - Pressure Washer Wand 15 - 12 - Gallon Barrels 1 - Apartment Pack Tray 1 -Attic ladder 1 - Iron Set Mounting Bracket 12 - SCUBA Cylinders 4 - Buoyancy Compensators 4 - Dive Harnesses 1 - Search Pattern Anchor 2 - XL Swiftwater Rescue Sets 2 - Large Swiftwater Rescue Sets 5 - 2.5-5 Pound Fire Extinguishers 1 - Small pry bar 5 - Grass brooms 1 - Apparatus Roll up door 93 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.k May 6, 2025 Ordinance 02025-012 Regulating Grease Traps and Enforcement Michael Kerski, Planning and Development Director Michael Kerski Action to be considered: Approve Ordinance Motion Type: Simple Majority Background: The Shakopee City Council has held a workshop on this item since there are ongoing issues in the community with plugs from oils and grease. This section which amends Section 52.10 of the City Code to strengthen grease control requirements for Food Service Establishments (FSEs) to prevent damage to the city's sanitary sewer system. Key Provisions: 1. Grease Control Prohibitions: Structural changes to building drains must be approved by the building official. Discharge of grease -laden wastewater from cleaning kitchen equipment into the sanitary sewer is prohibited. Use of emulsifiers or chemical/biological grease treatments is banned unless specifically authorized. Grease interceptors must be fully emptied during servicing; no waste may enter the public sewer. 2. Liability: Both the FSE operator and property owner are jointly liable for compliance, maintenance, and any resulting sewer damage. 3. Enforcement - Tiered Response System: Tier 1 (Initial Violation): Written notice and requirement to implement non-structural Best Management Practices (BMPs). Re -inspection within 30 days. Tier 2 (Continued Non -Compliance): Must submit and implement a structural grease 94 control plan within 12 months. Tier 3 (Severe Non -Compliance): License may be revoked if violations cause sewer blockage or overflow. Initial grease trap plans will be reviewed and inspected by the Building Department. After initial installation and inspections, grease trap owners will upload to the city's EPortal the necessary annual reports etc. The city's Plumbing Inspector will inspect traps since under State Statutes they have access rights and if refused access, the ability to obtain an order of entry. Recommendation: Approve Ordinance O2025-012 amending Section 1. Section 52.10 of the Shakopee City Code to add grease trap provisions. Budget Impact: Annual fees for Grease Trap Permits Attachments: Ordinance O2025012.pdf 95 ORDINANCE NO. O2025-012 AN ORDINANCE OF THE CITY OF SHAKOPEE AMENDING SECTION 52.10 OF THE CITY CODE RELATING TO GREASE INTERCEPTORS THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1. Section 52.10 of the Shakopee City Code is amended to add the following provisions: H. Grease Control Prohibitions. 1. Structural alterations to a building drain of a Food Service Establishment must comply with this Section and be approved by the building official. 2. Dischar in wastewater containin rease from cleanin kitchen fixtures e. . . hood filters floor mats) into the sanitary sewer is prohibited. 3. The use of emulsifiers or biological/chemical treatments for grease control is prohibited unless authorized by the city engineer. 4. Grease interceptors must be emptied completely during servicing. Waste materials must not be discharged into the public sewer. I. Liability of Owners. The operator of the Food Service Establishment and the owner of the property where the Food Service Establishment is located are individually and jointly responsible for compliance, maintenance of grease interceptors, and repair of any grease -related damage to the sewer system. J. Remedial Actions. 1. Tier 1 — Initial Violation. The Food Service Establishment will be issued a written notice requiring non-structural best management practices (BMPs) to be implemented, such as employee training and scheduled maintenance. The City will re -inspect within 30 days. 2. Tier 2 — Continued Non -Compliance. If non-compliance continues after 30 days, the Food Service Establishment must submit and implement a formal grease control plan within 12 months. The plan must include structural BMPs, such as grease interceptors or alternative treatment technologies. 3. Tier 3 — Severe Non -Compliance. If non-compliance leads to sewer obstruction or overflow, the Food Service Establishment's license may be revoked. 1 96 Section 2. Effective Date. This ordinance becomes effective from and after its adoption and publication. Passed in regular session of the City Council of the City of Shakopee, Minnesota held on the 6th day of May, 2025. Mayor of the City of Shakopee Attest: Rick Parsons, City Clerk 2 97 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.1 May 6, 2025 Ordinance Adopting Plumbing Code Regulations for Delegation Michael Kerski, Planning and Development Director Michael Kerski Action to be considered: Adopt Ordinance Motion Type: Simple Majority Background: The city has been working with the State of Minnesota for plumbing delegation for the past several years. In Minnesota, when a city receives state delegation for plumbing plan review and inspection authority, it gains several advantages that enhance local governance, streamline development processes, and improve public service delivery. The city currently employs a building inspector who passed the Master Plumber Licensing test, the first step in delegation. He must still pass a review process with the State DLI for plumbing delegation. One of the steps in that process is the adoption of this ordnance. Key Benefits of State Delegation for Plumbing Review and Authority Local Control and Efficiency: Delegated cities can review and approve plumbing plans locally, reducing reliance on the Minnesota Department of Labor and Industry (DLI). This autonomy allows for faster turnaround times and more responsive service to residents and developers. Streamlined Development Processes: Local plan review enables cities to align plumbing inspections with other municipal permitting and inspection activities, facilitating smoother coordination among departments and expediting project timelines. Retention of Fees: Cities with delegation authority can collect and retain fees for plumbing plan reviews and inspections, providing a potential revenue stream to support building department 98 operations. Enhanced Code Enforcement: With delegation, cities are responsible for enforcing the Minnesota Plumbing Code within their jurisdiction, allowing for consistent application of standards and prompt resolution of compliance issues. Improved Record -Keeping and Oversight: Delegated cities maintain official records of all plumbing -related documents, including plans, permits, and inspection reports. This comprehensive documentation supports transparency and accountability in code enforcement. To obtain delegation authority, the city must enter into a formal agreement with the DLI, demonstrating its capability to enforce the plumbing code effectively. This includes adopting necessary ordinances, employing qualified personnel, and committing to uphold state standards. Certain projects, such as those involving state -licensed facilities or public buildings, may still require state -level review, even in delegated cities. In Shakopee that would likely be the Hospital and the State Prison. Shakopee, by obtaining state delegation for plumbing review and authority, can lead to more efficient service delivery, enhanced local control, and improved regulatory compliance, benefiting both the city and its residents. Recommendation: Adopt Ordinance O2025-11, Amending Title XI, Chapter 111, concerning the Minnesota State Plumbing Code and Plumbing Standards. Budget Impact: Will increase the city's revenue once delegation is approved by the State and will allow commercial projects to start construction faster. Attachments: Ordinance O2025011 Plumbing_Code.pdf 99 ORDINANCE NO. 02025-011 AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING TITLE XI, CHAPTER 111 CONCERNING THE MINNESOTA STATE PLUMBING CODE AND PLUMBING STANDARDS The City Council of Shakopee, Minnesota ordains: Section 1. Section 111.11 of the Shakopee City Code is amended to read as follows: 111.11 Plumbing Code, Plans, Inspection and Enforcement. The following portions of the State Plumbing Code, 1 copy of which is on file in the office of the City Clerk, are hereby adopted by referencc and incorporated as part of this code of ordinances as fully as if set out at length herein: Appendix C - Guide for Sizing the Water Supply System; and Appendix D - Sizing the Building Water Supply System. A. Plumbing code. The Minnesota State Plumbing Code ("MSPC"), latest revision, as published by the International Association of Plumbing and Mechanical Officials and published by the Office of the Revisor of Statutes as Minnesota Rules, Chapter 4714, is hereby adopted by reference. The Minnesota State Plumbing Code is hereby fully incorporated in this section. B. Review of plumbing plans. Plumbing plans and specifications for any plumbing infrastructure proposed for installation in the City must be submitted to the City for review and must be approved by the City prior to implementation. This requirement does not apply to the following types of projects, which will be forwarded to the State for review: 1. State -licensed facilities as defined in Minnesota Statute 326B.103, Subd. 13, 2. Public buildings as defined in Minnesota Statute 326B.103, Subd. 11; and 3. Projects of a special nature for which additional review is requested by either the City or the State. C. Plumbing inspections. The City is authorized to perform plumbing inspections as required by the Minnesota State Plumbing Code. D. Enforcement. The City is authorized to enforce the Minnesota State Plumbing Code in its entirety, except that the City shall not revoke, suspend, or place 1 100 restrictions on any plumbing license issued by the State. Section 2. Effective Date. This ordinance becomes effective from and after its adoption and publication. Passed in regular session of the City Council of the City of Shakopee, Minnesota held on the 6th day of May, 2025. Mayor of the City of Shakopee Attest: Rick Parsons, City Clerk 2 101 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.m May 6, 2025 Ordinance 2025-013 Creating a Hotel Licensing Program Michael Kerski, Planning and Development Director Michael Kerski Action to be considered: Adopt Ordinance O2025-013 Motion Type: Simple Majority Background: Staff presented this idea in a workshop and was given direction to bring back an Ordinance. The City Attorney has drafted an ordinance modeled after other cities that have been successful at hotel regulation in Minnesota. The State of Minnesota will still be responsible for health inspections. Licensing will be through the city's EPortal and coordinated with the appropriate departments by Planning & Development. Ordinance O2025-013 establishes a new Chapter 118 in the Shakopee City Code requiring annual licensing and regulation of hotels, motels, bed and breakfasts, and similar lodging facilities. This ordinance is designed to promote health, safety, and accountability in lodging operations throughout the city. Key Provisions: 1. License Requirements • All hotel operators must obtain a City -issued license to operate, renewed annually. • Applications must include contact information, property address, and a list of all "Interested Persons" (owners, managers, and stakeholders with 5%+ interest). • Background checks are required for all Interested Persons. • Licenses will only be issued if the premises comply with state and local health and 102 safety codes. • Application and renewal fees, including inspection and background check fees, are required. 2. Grounds for License Denial • Non-compliance with building, fire, or zoning codes. • Outstanding debts to the City, including taxes or assessments. • Criminal convictions related to hotel operations. • Prior license revocation or nuisance -related enforcement history. 3. Minimum Operating Standards • Guest identification must be verified at check -in; no hourly rentals except for specific business use. • No permanent residency or operator/employees residing in guestrooms. • Guest records must be maintained for 90 days and available for inspection. • Each room must meet minimum amenity and safety requirements. • Hotels must cooperate with law enforcement and report illegal activity. • Inspections may occur with 24 hours' notice (except emergencies). 4. Enforcement & Penalties • Violations may result in fines, suspension, revocation, or added license conditions. • Grounds include code violations, illegal activity, nuisance service calls, and non- payment of lodging taxes. • Revoked licenses may not be reissued for at least one year unless mitigation is approved by the City Council. 5. Effective Dates • Application provisions take effect upon publication of the ordinance. • Operational and enforcement provisions take effect August 1, 2025. 103 Recommendation: Adopt Ordinance O2025-013 establishing a new Chapter 118 in the Shakopee City Code requiring annual licensing and regulation of hotels, motels, bed and breakfasts, and similar lodging facilities. Budget Impact: Revenue from Licensing. Attachments: Ordinance O2025013Hotel_Licensing.pdf 104 ORDINANCE O2025-013 AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA AMENDING THE SHAKOPEE CITY CODE BY ADDING A NEW CHAPTER 118 REGARDING HOTEL LICENSING The City Council of Shakopee, Minnesota ordains: Section 1. The Shakopee City Code is amended by adding the following Chapter: CHAPTER 118 HOTEL LICENSING 118.01 Definitions 118.02 License Required and Issuance of License 118.03 Basis for Denial of License 118.04 Minimum Standards of Operation 118.05 Penalty for Violation 118.06 Enforcement 118.01 Definitions For purposes of this Chapter, the following definitions apply unless the context clearly indicates or requires a different meaning: GUEST. Any person that occupies a Guestroom. GUESTROOM. A sleeping room in a Hotel designed and intended to be used as a sleeping accommodation. HOTEL. A hotel, motel, bed and breakfast, or any part thereof, used as, maintained as, advertised as, or held out to be a place that furnishes sleeping accommodations the public to be, a place where sleeping accommodations are supplied for guests for transient occupancy. INTERESTED PERSONS. All persons who will be on -site managers of the Hotel, are Owners or Operators, or who have an interest of five percent or more in the entity applying for or holding the license. LICENSED PREMISES. All the property, whether in or out of a building or structure, which is (a) used for the licensed activity including any recreation or parking area for use by Guests of the Hotel; or (b) under the ownership, control or management of the licensee, or leased to the licensee, if such property is adjacent to, or in reasonably close proximity to, the premises in which the licensed activity occurs. 1 105 NUISANCE -RELATED ACTIVITIES. Any one or more of the following occurring or committed on the Licensed Premises: A. Prostitution or prostitution -related activity, sex trafficking, or other human trafficking; B. Maintaining a public nuisance in violation of Minn. Stat. § 609.74, clause (1) or (3); C. Permitting a public nuisance in violation of Minn. Stat. § 609.745; D. Unlawful sale, possession, storage, delivery, giving manufacture, cultivation, or use of controlled substances; E. Unlicensed sales of alcoholic beverages; F. Unlicensed sales of cannabis or low -potency hemp products; G. Unlawful sales or gifts of alcoholic beverages, cannabis, or low -potency hemp products committed within the building, or unlawful consumption or possession by persons under the age of 21 years; H. Unlawful use or possession of a firearm, firearm parts, or ammunition; I. Violation of state law or City ordinance related to the licensed activity; J. Actions which constitute a violation of Minn. Stat. § 609.72 related to disorderly conduct. OWNER OR OPERATOR. Any person, firm, association, partnership, limited liability company, or corporation, which is the record owner, part owner, lessee, receiver, sublessee, or franchised operator of real property as listed on the Scott County property records that operates a Hotel business that offers and accepts payment for guestrooms. 118.02 License Required and Issuance of License A. License Required. In addition to the other licensing requirements set out by Minnesota Statutes, the Minnesota Department of Health, and Scott County, no person shall operate a Hotel without a valid license issued by the City of Shakopee. The license to operate must be renewed on a yearly basis. The City shall approve or deny each application. B. Application. An application for a license shall be made on a form provided by the City. The application shall contain the full name of the applicant, the applicant's residential and business addresses and telephone numbers, the business or personal email address where official communications can be sent, the address of the building for which the license is sought, the name of the business for which the license is sought, and any additional information the City Administrator deems necessary. C. Interested Persons. At the time of application, and upon the addition of any Interested Persons thereafter, the applicant shall furnish the City with a list of Interested Persons. 2 106 Interested Persons will be subject to a background investigation, as described herein, and payment of the investigation fee. It is the duty of each business licensee to notify the City Administrator in writing of any change in Interested Persons. Failure to notify the City of an additional Interested Person within thirty (30) days is a basis for imposition of a penalty under this Chapter. 1. Initial Application: The City will conduct a background investigation of all Interested Persons listed on the license application. The City Administrator, or their designee, must approve Interested Persons. If the City Administrator does not approve an Interested Person, the City shall provide notice to the license applicant. The applicant will determine whether to amend the application to not include the Interested Person, withdraw the application, or appeal the determination to the City Council. Rejection of an Interested Person will result in license denial, but no such action shall be taken until the applicant has been given notice of such denial, the basis for the denial, and the opportunity for a hearing before the City Council. 2. Renewal Application or Addition of Interested Persons: The City will conduct a background investigation for all Interested Persons added after the issuance of the license. The City, in its sole discretion, may also conduct a background investigation on Interested Persons at the time of application for a renewal of a license. The City Administrator, or their designee, must approve all Interested Persons. If the City Manager does not approve an Interested Person, the City shall provide notice to the licensee. The licensee will determine whether to withdraw the Interested Person or appeal the determination to the City Council. Rejection of an Interested Person will result in license revocation, but no such action shall be taken until the applicant has been given notice of such revocation, the basis for the revocation, and the opportunity for a hearing before the City Council. D. Background Investigation. Applications shall include a review by the City Administrator or their designee, the Police Department, or other qualified service providers. Such review will include a complete criminal background check of all applicants and Interested Persons as well as investigation into prior similar businesses in Shakopee and other jurisdictions. E. Inspection of Building. No license may be issued unless the Licensed Premises for which the application has been submitted is in full compliance with all relevant health and safety codes including but not limited to the Minnesota State Building Code, the Minnesota State Fire Code, and the Shakopee City Codes. Upon renewal, inspections shall occur at the frequency required by City policy. F. Imposition of Reasonable Conditions. When there exists a reasonable basis to impose reasonable conditions upon a license applied for, issued, or held under this chapter, any one (1) or more such reasonable conditions may be imposed upon such license for the purpose of promoting public health, safety and welfare, of advancing the public peace and the elimination of conditions or actions that constitute a nuisance. License conditions may also be added to memorialize the conditions under which the City will 3 107 allow a waiver of a specific requirement of this Chapter for a specific Hotel. G. Timing of Imposition and Removal of License Conditions. The City may impose such conditions on a license at the time of application, at any time with the consent of the license holder, or in addition to penalties imposed under this chapter as part of an action against the license or licenses. Conditions imposed on a license, or licenses shall remain on such licenses when renewed and shall continue thereafter until removed by the City Council. H. Fees. No license application will be processed or granted without payment of all required fees. 1. The City will establish the annual license fee and include it in the City's Annual Fee Schedule. 2. In addition to an annual license fee, license applicants must also pay a background investigation fee and an inspection fee set forth in the City's Annual Fee Schedule. I. Consideration of Application. Upon receipt of a completed application, the City Administrator will forward the application to the City Council for action at a City Council meeting following processing of the application. The City Council may either approve or deny the application for a license, or it may delay action for a reasonable period of time as necessary to complete any investigation of the application or the applicant as it deems necessary. If the City Council approves the license, the City Administrator shall issue the license to the applicant. If the City Council denies the license, notice of the denial shall be given to the applicant along with notice of the applicant's right to appeal the City Council's decision. If a license application is denied, the earliest an applicant may reapply is 12 months from the date the license is denied. J. Term. All licenses issued under this Chapter shall expire on December 31 of each year. 118.03 Basis for Denial of License The license to operate may be denied for any of the following reasons: A. The premises where the Hotel is located do not comply with the relevant health and safety codes including but not limited to the Minnesota State Building Code, the Minnesota State Fire Code, and the Shakopee City Codes; B Any Interested Person has been an Owner, Operator, or manager of a similar establishment that has had a repeat nuisance service call fee imposed by the City of Shakopee or a similar fee imposed by another jurisdiction; C Any Interested Person has had a similar license suspended or revoked by the City of Shakopee or another licensing jurisdiction; 4 108 D The premises in where the Hotel is located, or any Owner or Operator of the Hotel owes the City of Shakopee for delinquent taxes, assessments, or other financial claims; or E Any Interested Person with input into or control of day-to-day operations has one or more criminal convictions that relate to the Hotel or has been convicted of a crime that relates to the licensed activity. This provision shall not apply to corporations, limited liability companies, or partnerships, but shall apply to all officers, directors of any such corporations and members of any such limited liability companies, and partners of any such partnerships. Any denial under this paragraph is subject to the standards and procedures in Minnesota Statues Chapter 364. 118.04 Minimum Standards of Operation A. General Standards. To maintain the license to operate issued through the City, the Hotel, shall comply with the following minimum standards of operation: 1. No person shall be allowed to rent a Guestroom without providing suitable identification at the time of registration. The Guest shall verify his or her identification through production of a driver's license, passport, or other government -issued identification. The identification must match the name on any form of payment used. If payment is made in cash, the Hotel must retain a copy of the photo identification provided. Notwithstanding the foregoing, such verification is not required for Guests who are members of a loyalty program staying at a Hotel that allows electronic booking and check -in; and provides Hotel Guests electronic access to their Guestroom through a personal device. 2. No Guestroom may be rented to any individual under the age of 18. The legal name of at least one individual over the age of 18 and all persons, excluding children with a parent or guardian, occupying rented guestrooms shall be listed on the register at the time of registration. Any person who remains in a room after midnight (12:00 a.m.) is presumed to be a Guest. Guestroom occupancy lists shall be recorded and maintained by the Hotel for at least ninety (90) days. 3. The Hotel shall immediately, upon notice that a registration was incomplete or inaccurate, terminate the rental agreement and evict from the premises all Guests occupying the Guestroom for which such incomplete or inaccurate registration was provided. 4. No Hotel shall knowingly permit the Licensed Premises to be used for any illegal purpose. 5. The Hotel shall report observed or suspected illegal activity to the police within a reasonable period. 6. Each Guestroom shall be numbered in a plain, conspicuous manner. Numbers must be placed and maintained on the outside of the outer door of each 5 109 Guestroom, and no two guestrooms' units shall be labeled with the same number. 7. No Guest shall be able to purchase a guestroom on an hourly basis. All guestrooms must be rented for overnight purposes. An exception to this requirement is allowed for contracted guestrooms for an hourly basis between a business or corporation and Hotels, for the purposes of complying with Department of Transportation sleep regulations, federal law requirements, or state law requirements. 8. Any Hotel license issued by the City of Shakopee shall be conspicuously displayed in the office or lobby of the Hotel. 9. The operation of any Hotel shall be supervised by the manager in charge of the property at all hours. 10. No Interested Person, employee, manager, or contractor performing services of any kind may reside in a Guestroom at the Hotel. 11. No Guest shall be able to establish permanent residency at the Hotel. 12. The Hotel shall maintain and follow all building, mechanical, zoning, or licensing codes. In addition to all the required applicable building codes, property maintenance laws, and state health laws, each Guestroom shall maintain the following minimum requirements: a. A proper entry door, windows, beds, and bedding; b. Toilet room; c. Lavatory; d. Bathtub or shower; e. Heating and air conditioning; f. Smoke detector and fire sprinkler; g. Clothes closet or alcove with clothes rod or clothes rack permanently affixed or luggage rack or luggage support counter; and h. Twenty-four (24) hour free emergency telephone access to the front desk and to 911 services. B. Maintenance of Records. Every Hotel shall keep a register of persons who board or lodge in the Hotel. The record is a written documentation of information about a Guest that may be maintained electronically, in a book, or on cards: 1. The record shall be kept on the Licensed Premises in the Guest reception or Guest 6 110 check -in area or in an office adjacent to that area. 2. No person shall alter, deface, or erase the record so as to make the information recorded in it illegible or unintelligible, or hinder, obstruct, or interfere with any inspection of record under this section. C. Inspection of Licensed Premises. To ensure compliance with this ordinance, random inspections of the Hotel may occur. Unless in the case of an emergency, notice of inspection shall be given twenty-four (24) hours prior to the inspection by personal service, posting, phone, or email. D. Inspection of Maintained Records. The maintained video, written, and electronic records shall be made available to any law enforcement officer or other authorized City official upon a reasonable request. E. Cooperation with Investigation. If a Guest or employee of a Hotel makes an emergency call for service or reports any suspicious or illegal activity going on at the Hotel to law enforcement, all individuals related to the Hotel shall cooperate with law enforcement during the ongoing investigation. 118.05 Penalty for Violation A. Any license violation may be penalized by issuance of a fine, imposition of reasonable license conditions, suspension of the license, or revocation of the license. Such a penalty may only be imposed following full notice of the allegations, the proposed penalty, and an opportunity to be heard regarding the allegations and the imposition of the penalty. 1. Notice of Revocation. Upon a final decision issued by the City Council, the City Administrator, or their designee, shall post a copy of the notice of revocation of license to operate the Hotel. 2. Removal or Tampering with Posted Notice. A posted notice of revocation of license to operate may only be removed by an authorized City of Shakopee official. 3. Surrender Following Revocation. The Hotel shall cease all operation within fifteen (15) days of posting the notice of revocation of license to operate and surrender its license to operate to the City of Shakopee. 4. Reissuance of License After Revocation. A license to operate that is revoked shall not be reissued for a period of one (1) year from the date of such revocation, unless the period of revocation is either delayed or shortened by the City Council due to voluntary mitigation action by the Owner or Operator, and such mitigation action is approved by the City Council. B. The license to operate shall be subject to fine, suspension, revocation, or the imposition of license conditions for any of the following reasons: 7 111 1 Failure to comply with the minimum standards of operation as outlined in this ordinance, including failure to comply with license conditions; 2. Noncompliance with federal law or regulations, state law or regulations, and the Shakopee City Code; 3. Imposition of a fee for repeat nuisance service calls under Chapter 511 of this Code; 4. Arrests related to illegal activity which occurred on the Licensed Premises; 5. Any violations of the State of Minnesota health codes; 6. A serious nuisance -related call which demonstrates a lack of control by Owner or Operator over the Licensed Premises; 7. Failure to maintain the Licensed Premises to all building, fire, mechanical, zoning or licensing codes, including but not limited to maintaining utility services; or 8. Failure to follow correction orders issued related to the building, fire, mechanical, zoning or licensing codes; or 9. An Interested Person has one or more criminal convictions that relate to the Hotel or has been convicted of a felony that relates to the licensed activity and has failed to demonstrate rehabilitation as described in Minnesota Statute Chapter 364. This provision shall not apply to corporations, limited liability companies, or partnerships, but shall apply to all officers, directors of any such corporations and members of any such limited liability companies, and partners of any such partnerships; 10. Failure to notify the City of an additional Interested Person within thirty (30) days of the individual becoming an Interested Person; 11. Failure to pay taxes, assessments, or other amounts due to the City including the local lodging tax as required by Shakopee City Code Chapter 312. 118.06 Enforcement Enforcement of this ordinance shall be directed by the City Administrator who may delegate such enforcement to the appropriate department. Section 2. Effective dates. A. In order to allow currently operating Hotels time to apply for an obtain a license no later than August 1, 2025, the following Sections of this Chapter, related to the application of Hotel licenses, will take effect on the publication of this Ordinance: Sections 118.01, 118.02 8 112 (paragraphs B -I), and 118.03. B. The remainder of this Chapter will take effect, and all Hotels must have obtained a license to operate, by August 1, 2025. The Sections taking effect on August 1, 2025 are: Sections 118.02 (paragraphs A and J), 118.04, 118.05, and 118.06. Passed in regular session of the City Council of the City of Shakopee, Minnesota held on the 6th day of May, 2025. Mayor of the City of Shakopee Attest: Rick Parsons, City Clerk 9 113 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.n May 6, 2025 Ordinance Amending City Code Section 111.02 related to fence construction and placement regulations. Amanda Schwabe, Planner Michael Kerski Action to be considered: Adopt Ordinance O2025-010 amending Title XI of the City Code repealing and replacing Section 111.02 related to fence construction and placement regulations and appeal period. Approve publication in summary and summary language for Ordinance O2025-010. Motion Type: Simple Majority Background: City engineering, building inspections and planning staff have reviewed the current fence regulations and are proposing amendments to clarify existing language in an effort to provide clear direction on fence construction and placement requirements. Fence permits are required prior to the installation of a fence that is not a "garden fence" by definition or the replacement of more than 20% of an existing fence. Currently, engineering and planning staff as well as Shakopee Public Utilities review fence permits to ensure placement and materials are compliant with city code requirements. A summary of the proposed changes are as follows: • Creating a definition for "Opaque". • Clarifying materials that are prohibited including: barbed wire, razor wire/concertina wire, materials with the capability to carry/hold/emit an electrical current, sheet metal, pallets or other non -exterior rated wood, chain link less than 11 gauge, and plastic slats or mesh in/on chain link fences. City -owned facilities are exempt from this requirement. • Explains that fences in the Shoreland Overlay District within the structure setback are limited to a maximum height of four feet. No fence shall be allowed below the 100 -year High Water Level of any lake, stream, river, wetland, wetland buffer, or stormwater basin without permission from the City Engineer or designee. 114 • Reduces the appeal period from thirty days of the date of the decision to seven. • Removes language associated with requiring a demolition permit review of locally significant historic properties by the City's Historic Preservation Advisory Commission (HPAC), which no longer exists. Due to the number of proposed changes, staff is recommending the existing language be repealed and replaced. A public hearing is not required for this proposed text amendment, as the ordinance is not part of the zoning or subdivision code (Title XV). The Code will be effective upon approval and its publication. Recommendation: Approve Ordinance O2025-010 Approve publication in summary and summary language for Ordinance O2025-010. Budget Impact: None Attachments: Ordinance O2025-010 Official Summary of Ordinance O2025-010 Redlines of Current Ordinance 115 ORDINANCE NO. 02025-010 AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING TITLE XI, CHAPTER 111 RELATED TO FENCE CONSTRUCTION AND PLACEMENT REQUIREMENTS The City Council of Shakopee, Minnesota ordains: Section 1. Section 111.02 of the Shakopee City Code is hereby repealed in its entirety and replaced to read as follows: 111.02 Building Permits A. Generally. 1. It is unlawful for any person to erect, construct, enlarge, alter, repair, move, improve, remove, convert, or demolish any building or structure, or any part or portion thereof, including, but not limited to, the plumbing, electrical, ventilating, heating or air conditioning systems, water wells, and on -site disposal systems therein, or remove or displace any soil, ground, or earth preparatory to any action, or cause the same to be done, without first obtaining a separate building permit for each such building or structure from the Building Official. 2. It is also unlawful for any firm, person, or corporation to erect, enlarge, improve, construct, repair, replace, or move a fence in all zoning districts of the city except Agriculture Preservation without first obtaining a permit, with the exception of garden fences. Notwithstanding any provision of this section and in addition thereto, it is unlawful for any person to remove or displace any soil, ground, gravel, or earth without first obtaining a permit from the proper city officials. B. Fence construction requirements. 1. All fences, with the exception of garden fences, shall require a permit. No permit is required for repair to, or replacement of, an existing fence if the portion of the fence that is being repaired, or replaced, is less than 20% of the fence's overall length and there is no change in the fence's height, material, or location. For purposes of this section, a FENCE shall be defined as any permanent partition, structure, or gate erected as a dividing marker, barrier, or enclosure encircling either wholly or any portion of any area. A GARDEN FENCE shall be defined as a fence that is no more than 3 feet in height measured at grade, that may be easily removed and that is used to protect gardens from animals. OPAQUE shall be defined as a surface that is solid, or mostly solid, that blocks the line of site into a premises and does not allow the passage of light or air. Opacity is determined by calculating the average openness of the fence from top to bottom over a distance of 50 feet. 2. All fences erected in the city may be constructed adjacent to the property lines; provided, they do not encroach into any sight triangle per Chapter 151, Section 151.125 or easement area held by the city or others as defined by this code of ordinances, except if permission is otherwise granted or allowed as part of the permitting process pursuant to Chapter 90, Section 90.16 or in writing from the easement holder. 3. All fences shall be constructed of exterior rated materials that are low maintenance or easily maintained with the finished side of the materials facing adjacent properties or the public rights - 116 of -way. Barbed wire, razor wire/concertina wire, materials with the capability to carry/hold/emit an electrical current, sheet metal, pallets or other non -exterior rated wood, chain link less than 11 gauge, and plastic slats or mesh in/on chain link fences, whether for screening purposes or for other applications, shall be prohibited. City -owned facilities shall be exempt from this requirement. 4. Swimming pool barriers shall comply with Chapter 111, Section 111.09 D. 5. Fences greater than 7 feet in height shall meet the requirements of the State Building Code. C. Fence placement requirements. 1. Fences 6-1/2 feet and under shall be permitted anywhere on a lot except in the front yard setback or within any easement areas or sight triangles unless permission is otherwise granted in writing by the easement holder as part of the permitting process. In the case of a corner or double frontage lot, residential fences 6-1/2 feet in height and under and commercial and industrial fences 8 feet in height or less shall be allowed within the setback on a street frontage from which access is not obtained. 2. All fences up to 3 feet in height shall be allowed in the front yard setback, so long as they are not within any city easement areas or sight triangles. Garden fences may be located within a city easement area but shall not obstruct drainage or impede the flow of surface water from or in the easement area. If a garden fence is located within an easement area, city staff may require it to be removed at the owner's expense at any time. 3. Fences shall be set back a minimum of 5 feet from an existing sidewalk or trail and if abutting a public alley, they shall be a minimum of 3 feet from the property line or traveled alley, whichever is more restrictive. 4. Fences in the Shoreland Overlay District within the structure setback shall have a maximum height of 4 feet and maximum opacity of 50%. 5. No fence shall be placed below the 100 -year High Water Level of any waterway, lake, stream, river, stormwater basin, wetland or within any wetland buffer without permission from the City Engineer or designee regardless of the existence of an easement. 6. No fence shall be placed when it impacts the flow of drainage or emergency overflow path without permission from the City Engineer or designee regardless of the existence of an easement. 7. Written, notarized permission from adjacent property owner(s) is required as part of a fence permit application if a proposed fence will physically connect to an existing fence on an adjacent property. D. Conditional Use Permit required. 1. Residential fences more than 6-1/2 feet in height and commercial and industrial fences greater than 8 feet in height shall require a conditional use permit. City -owned facilities shall be exempt from the conditional use permit requirement. E. Fees. 1. Fee payment per the fee schedule is required prior to permit issuance. F. Appeal. 1. Any person aggrieved by a denial of a fence permit or removal of a garden fence by city staff may appeal such decision to the Board of Adjustment and Appeals. The appeal shall be filed in writing with the Planner within 7 days of the date of the decision. Upon receipt of an appeal, the Planner shall schedule the matter for consideration by the Board. The Board shall have the authority to affirm, modify, or reverse the decision of the Planner or designee. This provision shall not apply in the case of a criminal prosecution for violation of this chapter. 117 Section 2. Publication by Summary. The city council determines that publication of the title and the approved summary of this ordinance would clearly inform the public of the intent and effect of the ordinance and therefore directs that only the title of the ordinance and the approved summary be published. Section 3. Effective Date. This ordinance becomes effective from and after its adoption and publication. Passed in regular session of the City Council of the City of Shakopee, Minnesota held on the 6th day of May, 2025. Mayor of the City of Shakopee Attest: Rick Parsons, City Clerk Published in The New Prague Times on the day of , 2025. 118 Official Summary of Ordinance O2025-010 The following is the official summary of Ordinance O2025-010 Approved by the City Council of the City of Shakopee, Minnesota on May 6, 2025 AN ORDINANCE AMENDING TITLE XI, CHAPTER 111 RELATED TO FENCE CONSTRUCTION AND PLACEMENT REQUIREMENTS 1. The ordinance amends the City Code by repealing and replacing Section 111.02 related to fence regulations. 2. The ordinance adds a definition for opaque. 3. The ordinance lists the construction materials which are prohibited. 4. The ordinance clarifies the setback requirements in the Shoreland Overlay District. 5. The ordinance reduces the appeal period from 30 days of the date of the decision to seven 6. The ordinance removes language associated with requiring a demolition permit review of locally significant historic properties by the City's Historic Preservation Advisory Commission (HPAC). 7. The ordinance will be effective upon publication. A printed copy of the ordinance is available for inspection by any person during the City's regular office hours or on the City's website. 119 CHAPTER 111 CONSTRUCTION LICENSING 111.02 Building Permits A. Generally. 1. It is unlawful for any person to erect, construct, enlarge, alter, repair, move, improve, remove, convert, or demolish any building or structure, or any part or portion thereof, including, but not limited to, the plumbing, electrical, ventilating, heating or air conditioning systems, water wells, and on -site disposal systems therein, or remove or displace any soil, ground, or earth preparatory to any action, or cause the same to be done, without first obtaining a separate building permit for each such building or structure from the Building Official. 2. It is also unlawful for any firm, person, or corporation to erect, enlarge, improve, construct, repair, replace, or move a fence in all zoning districts of the city except Aagriculturale Preservation within the corporate limits of the city without first obtaining a permit, with the exception of garden fences. Notwithstanding any provision of this section and in addition thereto, it is unlawful for any person to remove or displace any soil, ground, gravel, or earth without first obtaining a permit from the proper city officials. B. Fence construction requirements. 1. All fences, with the exception of garden fenccsfences, shall require a fence permit. No permit is required for repair to, or replacement of, an existing fence if the portion of the fence that is being repaired, or replaced is less than 20% of the fence's overall length and there is no change in the fence's height, material, or location. For purposes of this section, a FENCE shall be defined as any permanent partition, structure, or gate erected as a dividing marker, barrier, or enclosure encircling either wholly or any portion of any area. A GARDEN FENCE shall be defined as a fence that is no more than 3 feet in height measured at grade, that may be easily removed and that is used to protect gardens from animals. OPAQUE shall be defined as a surface that is solid, or mostly solid, that blocks the line of site into a premises and does not allow the passage of light or air. Opacity is determined by calculating the average openness of the fence from top to bottom over a distance of 50 feet.Residential fcnccs greater than 6 1/2 fcct in height, or commercial and industrial fcnccs greater than 8 fcct in height shall also require a conditional use permit (CUP). 2. All fences erected in the city may be constructed adjacent to the property lines; provided, that they do not encroach into any sight triangle per Chapter 151, Section 151.125 or easement area held by the city or others, any conservation casement area held by the city, ar any sight triangle as defined by this code of ordinances, except if permission is otherwise granted or allowed by the city as part of the permitting process pursuant to Chapter 90, Section§ 90.16 or in writing from the easement holder. If a fence on the rear property line abuts a public alley there must be a 3 feet setback. 3, —All fences shall be constructed of exterior rated materials that are low maintenance or easily maintained that arc not deemed hazardous by the Building Official; of materials that arc consistent with building materials standards set forth in Ch. 151, with the finished side of the materials facing adjacent properties or the public rights -of -way,; and of materials that arc low maintenance or easily maintained. 3. Barbed wire, razor wire/concertina wire, materials with the capability to carry/hold/emit an electrical current, sheet metal, pallets or other non -exterior rated wood, chain link less than 11 gauge, and plastic Chain link fencing interwoven with slats or mesh in/on chain link fences, whether for screening purposes or for other applications, shall be prohibited. City -owned facilities shall be exempt from this requirement. 4. Swimming pool barriers shall comply with Chapter 111, Section 111.09 D. 120 5. Fences greater than 7 feet in height shall meet the requirements of the State Building Code. C. Fence placement requirements. 4- 5 —Fences 6. Fences 6-1/2 feet and under shall be permitted anywhere on the a lot except in the front yard setback or within any city easement areas or sight triangles except ifunless permission is otherwise granted or allowedin writing by the city easement holder as part of the permitting process. In the case of a corner or double frontage lot, residential fences 6-1/2 feet in height and under and commercial and industrial fences 8 feet in height or less shall be permitted allowed within the setback on a street frontage from which access is not obtained. 2 ences up to 3 feet in height shall be allowed in the front yard setback, so long as they are not within any city easement areas or sight triangles. Garden fences may be located within a city easement area but shall not obstruct drainage or impede the flow of surface water from or in the easement area. If a garden fence is located within an easement area, city staff may require it to be removed at the owner's expense at any time. 3. Fences shall be set back a minimum of 5 feet from an existing sidewalk or trail and if abutting a public alley, they shall be a minimum of 3 feet from the property line or traveled alley, whichever is more restrictive. 4. Fences in the Shoreland Overlay District within the structure setback shall have a maximum height of 4 feet and maximum opacity of 50%. 5. No fence shall be placed below the 100 -year High Water Level of any waterway, lake, stream, river, stormwater basin, wetland or within any wetland buffer without permission from the City Engineer or designee regardless of the existence of an easement. 6. No fence shall be placed when it impacts the flow of drainage or emergency overflow path without permission from the City Engineer or designee regardless of the existence of an easement. 7 Written, notarized permission from adjacent property owner(s) is required as part of a fence permit application if a proposed fence will physically connect to an existing fence on an adjacent property. &D. Conditional Use Permit required. 1. Residential Frences in excess ofmore than 6-1/2 feet in heightthc above heights and commercial and industrial fences greater than 8 feet in height shall require a conditional use permit. City -owned facilities shall be exempt from the conditional use permit requirement. E. Fees. 1. Fee payment per the fee schedule is required prior to permit is issuance. 1. City owned recreation facilities shall be exempt from the conditional use permit requirement. 2. All fences, with the exception of garden fences, shall not be located within a city casement or sight triangle except if permission is otherwise granted or allowed by the city as part of the permitting process. Garden fences may be located within a city casement area, but shall not obstruct drainage or impede the flow of surface water from or in the easement area. If a garden fence is located within an casement area, city staff may require it to be removed at the owner's expense at any time. 3. Payment of a fence permit fee, as set forth in the city's most recent fee ordinance, is required before a permit is issued. Appeal. 121 1. Any person aggrieved by a denial of a fence permit or removal of a garden fence by city staff may appeal such decision to the Board of Adjustment and Appeals. The appeal shall be filed in writing with the Planner within 7 days of the date of the decision. Upon receipt of an appeal, the Planner shall schedule the matter for consideration by the Board. The Board shall have the authority to affirm, modify, or reverse the decision of the Planner or designee. This provision shall not apply in the case of a criminal prosecution for violation of this chapter. Any person aggricvcd by a dcnial of a fence permit or rcmov-al of a gardcn fcncc by city staff may appeal such decision to the Board of Adjustment and Appeals. An appeal must be brought within 30 days of the date of the decision. After consideration of such appeal, the Board of Adjustment and Appeals may make such findings and issue such orders as -it deems appropriate. 4. A building/demolition permit application for a building or structure that has been designated by the City's Historic Preservation Advisory Commission (HPAC) as a locally significant historic property must be referred to the HPAC for review. The application must include detailed plans, including a site plan and building elevations, and any other related information deemed necessary by the Building Official to evaluate the request. 5. The HPAC may provide the applicant with comments and suggestions concerning the proposed demolition of the building or structure; including, but not limited to, suggesting incorporating the existing building into a development proposed for the property; rehabilitating or renovating the building; relocating the building; salvaging significant artifacts and materials from the building prior to demolition; and documenting the building for historical reference prior to demolition. 6. No building/demolition permit shall be issued by the Building Official for demolition of any locally significant historic property until the HPAC has provided its comments on the application. If within 45 days from the filing of a complete application, the HPAC has not commented on the application, the Building Official may issue the building/demolition permit if all other requirements for issuance have been met. 7. If the Building Official determines that an emergency situation or natural disaster requires immediate repair to protect the safety of a building or structure or its inhabitants, the Building Official may issue the permit without prior HPAC action. 8. In addition to any other remedies that might be available to the city, the Building Official or the Zoning Administrator may issue a stop work order or commence a civil injunctive action to stop, prevent, or abate a violation of this division (D) and may also impose additional fees as set forth in the Building Code or in the city's fee schedule. (2013 Code, § 4.03) (Ord. 67, passed 6-18-1981; Ord. 75, passed 11-12-1981; Ord. 115, passed 3-2-1983; Ord. 129, passed 8-11-1983; Ord. 221, passed 6-30-1987; Ord. 361, passed 8-19-1993; Ord. 403, passed 3-2-1995; Ord. 550, passed 6-10-1999; Ord. 571, passed 6-27-2000; Ord. 591, passed 3-1-2001; Ord. 780, passed 6-14-2007; Ord. 786, passed 11-21-2007; Ord. 796, passed 5-29-2008; Ord. 804, passed 8-28-2008; Ord. 820, passed 5-14-2009; Ord. 855, passed 5-17-2012) 122 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.o May 6, 2025 Approval of the City Council Meeting Minutes for April 15, 2025 Rick Parsons Action to be considered: Approve the City Council meeting minutes for April 15, 2025. Motion Type: Simple Majority Background: N/A Recommendation: Approve the requested motion. Budget Impact: N/A Attachments: 04-15-2025 City Council Meeting Minutes.pdf n utes. pdf 123 5/2/25, 8:51 AM City Council SHAKOPEE City Council City Hall 485 Gorman Street Shakopee, MN, 55379 Tuesday, April 15, 2025 7:00 p.m. Vision: Shakopee is a place where people want to be! A distinctive river town, with a multitude of business, cultural and recreational opportunities in a safe, welcoming, and attractive environment for residents and visitors. Mission: Our mission is to deliver high quality services essential to maintaining a safe and sustainable community. We commit to doing this cost-effectively, with integrity and transparency. 1) Call to Order 2) Roll Call PRESENT: Mayor Matt Lehman, Council Member Angelica Contreras, Council Member Jay Whiting, Council Member Jim DuLaney, and Council Member Jesse Lara ABSENT: None. ALSO PRESENT: None. 3) Pledge of Allegiance 4) Special Presentations 4.a) Minnesota Valley Transit Authority (MVTA) Update 5) Approval of Agenda Council Member Jesse Lara made a motion to approve the Agenda with the modification of item 6.s being pulled from consideration, second by Council Member Jim DuLaney and the motion passed. 5 - 0 https://shakopeemn.granicus.com/MinutesViewer.php?clip_id=117&doc id=d6b4b2ff-2506-11f0-9f54-005056a89546&form_id= 124 5/2/25, 8:51 AM City Council 6) Consent Agenda 6.a) Award Contract for the 2025-2027 Emerald Ash Borer (EAB) Treatment Project 6.b) Arbor Day Proclamation 6.c) Award Contract for the 2025 Bituminous Pavement Rehabilitation Projects and Accept Proposal from Stantec for Construction Services 6.d) Award Contract for 2025 SCADA System Expansion Project. 6.e) Award Contract for 2025 Bituminous Pavement Rejuvenation Project. 6.f) Award Contract for the 2025-2027 Native Vegetation Management Project 6.g) Cardio Equipment Lease for 2025-2029 6.h) 2025 Trail Sealcoating 6.i) Approval of the 2025 Concession Agreements 6.j) Approve On Sale and Sunday Liquor Licenses for Trackside Hospitality LLC. dba Boardwalk Kitchen Et Bar 6.k) Approve a Special Event Permit and a Temporary Liquor License for the Shakopee Chamber ec Visitors Bureau. 6.1) Approval of the City Council Meeting Minutes for April 1, 2025 6.m) Approve Joint Powers Agreement between City of Shakopee, SMSC and SPUC for Construction of Public Utilities to serve the proposed Healing Center. 6.n) Accept Proposal from TKDA for Engineering Services for the L16 Dual Forcemain Improvements. 6.o) Award Contracts for Killarney Hills and West End Dog Park. 6.p) Approve Agreement with Metropolitan Council to participate in the 2025 Citizen -Assisted Monitoring Program (CAMP) for water quality sampling. 6.q) Declaration of surplus IT property 6.r) Declaration of surplus Fire Department property. 6.$) Establishment of a Social District - (item pulled from consideration) https://shakopeemn.granicus.com/MinutesViewer.php?clip_id=117&doc id=d6b4b2ff-2506-11f0-9f54-005056a89546&form_id= 5/2/25, 8:51 AM City Council 6.t) Change Order for Jackson Commons with Hoffman McNamara 6.u) Purchase of Playground Equipment from Kompan under Omnia Partners Contract 6.v) Tahpah Field Baseball Improvements - Left Field Patio Council Member Angelica Contreras made a motion to approve Consent Agenda, second by Council Member Jay Whiting and the motion passed. 5 - 0 7) Public Comment 8) Business removed from consent agenda 9) Public Hearings 10) General Business 10.a) CAPRA and APWA Accreditation Update 10.b) Preliminary Plat of Richland Court Council Member Jay Whiting made a motion to approve Resolution R2025-003, a Resolution Approving the Preliminary Plat of Richland Court, second by Council Member Angelica Contreras and the motion passed. 5 - 0 10.c) Annexation, Zoning and MUSA Amendment of Multiple Properties Located Within Jackson Township Council Member Angelica Contreras made a motion to approve Resolution R2025-035, a Resolution Approving the Annexation of Jackson Township Property, second by Council Member Jesse Lara and the motion passed. 5 - 0 Council Member Jim Dulaney made a motion to approve Resolution R2025-034, a Resolution Approving the Comprehensive Plan Amendment to Figure 4.60 Metropolitan Urban Service Area (MUSA) in the 2040 Comprehensive Plan, second by Council Member Angelica Contreras and the motion passed. 5 - 0 Council Member Jay Whiting made a motion to approve Ordinance 02025-008, an Ordinance Approving Zoning these Properties as Agricultural Preservation (AG) Zone, second by Council Member Jesse Lara and the motion passed. 5 - 0 10.d) Final Plat of Highview Park 4th Addition Council Member Jesse Lara made a motion to approve Resolution R2025-005, Approving the Final Plat of Highview Park Addition 4, https://shakopeemn.granicus.com/MinutesViewer.php?clip_id=117&doc id=d6b4b2ff-2506-11f0-9f54-005056a89546&form_id= 5/2/25, 8:51 AM City Council second by Council Member Angelica Contreras and the motion passed. 5-0 10.e) Final Plat of Highview Park 5th Addition Council Member Angelica Contreras made a motion to approve Resolution R2025-036, Approving the Final Plat of Highview Park 5th Addition, second by Council Member Jim DuLaney and the motion passed. 5 - 0 11) Workshop 12) Reports 12.a) City Bill List 13) Other Business 14) Adjourn to May 6, 2025 at 7:00 p.m. Council Member Jesse Lara made a motion to adjourn to May 6, 2025 at 7:00 p.m., second by Council Member Jim DuLaney and the motion passed. 5 - 0 https://shakopeemn.granicus.com/MinutesViewer.php?clip_id=117&doc id=d6b4b2ff-2506-11f0-9f54-005056a89546&form_id= 127 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.p May 6, 2025 Ordinance 02025-014, Allowing On -Sale Wine Licenses and On -Sale Malt Liquor Licenses for Baseball Teams Rick Parsons Action to be considered: Adopt Ordinance 02025-014 allowing on -sale wine licenses and on -sale malt liquor licenses for baseball teams. Motion Type: Simple Majority Background: The State of Minnesota modified its liquor laws in 2022 to allow for the issuance of on - sale wine and on -sale malt liquor licenses to the owners of qualifying baseball teams, or to a person holding a concessions or management contract with the owner. This enables summer collegiate league teams, or teams completing in leagues established by the Minnesota Baseball Association, to sell beer and wine at their games as part of their concessions. Licenses issued under these circumstances authorize alcohol sales on every day of the week, including Sundays. Semi-professional teams currently utilizing Joe Schleper Baseball Stadium, located within Tahpah Park, have expressed interest in acquiring on -sale wine and on -sale malt liquor licensing. To do so, the City Code must be updated. Ordinance No. 02025-014 will update the City Code so that it reflects that of state statute and allows for baseball team owners to acquire on -sale wine and on -sale malt liquor licenses. Updating the code would also enable any future qualifying baseball teams that wish to pursue similar licensing. Recommendation: Approval of Ordinance No. 02025-014. Budget Impact: If approved, the City fee Schedule will need to be modified to reflect the creation of a new fee that applies to this specific type of licensing. The anticipated cost of an annual fee for On -Sale Wine and On -Sale Malt Liquor (Baseball Team) is $500. This new fee is reflected in the fee schedule change proposed by Ordinance No. 2025-015. 128 Attachments: Ordinance No. O2025-014 129 ORDINANCE NO. O2025 - 014 AN ORDINANCE OF THE CITY OF SHAKOPEE AMENDING TITLE XI, CHAPTER 114 OF THE CITY CODE ALLOWING ON -SALE WINE LICENSES AND ON -SALE MALT LIQUOR LICENSES FOR BASEBALL TEAMS THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1. Section 114.19 is of the Shakopee City Code is amended to read as follows: 114.19 On -Sale Wine License 1. License required. It is unlawful for any person to sell, or keep or offer for sale, any wine, which shall not exceed 14% alcohol by volume, without a license therefor from the city. 2. Wine license restrictions. 1. It is unlawful to sell wine during hours, or on days, when the on -sale of liquor is not permitted by state statutes. 2. It is unlawful for any person to consume, or any licensee to permit consumption of, any wine on licensed premises more than 30 minutes after the hour when a sale can legally be made; provided, that this shall not prevent a licensee from continuing to serve food after the legal time for making wine sales. It is also unlawful for any licensee to prohibit or prevent a police officer, by any means, from making an inspection to observe whether or not this division (B) is being complied with. 3. It is unlawful to sell wine to persons to whom liquor sales are not permitted by the city. 4. Except as otherwise authorized by Section 14.25, No no wine license shall be issued to an applicant other than a restaurant as defined in this code of ordinances or licensed bed and breakfast facility; provided, however, for purposes of this section, such restaurant shall have appropriate facilities for seating not less than 30 guests at 1 time. An on -sale wine license may be issued to a bed and breakfast facility with the approval of the State Commissioner of Public Safety. Such license authorizes a bed and breakfast facility to furnish wine only to registered guests of the facility. 5. It is unlawful for any licensee to make any sale of wine except for consumption on licensed premises and in conjunction with the sale of food. 6. No person under 18 years of age may sell or serve wine on licensed premises. 7. The holder of an on -sale wine license issued pursuant to law who is also licensed to sell 3.2% malt liquor at on -sale and whose gross receipts are at least 60% 1 130 attributable to the sale of food is authorized to sell intoxicating malt liquor at on - sale without an additional license. Section 2. City Code Chapter 114, Alcoholic Beverages, is amended to add a new Section 114.25 to read as follows: 114.25 On -Sale Wine and Malt Liquor Licenses for Baseball Teams (A) Licensing authorized. A person who is the owner of a summer collegiate league baseball team or baseball team competing in a league established by the Minnesota Baseball Association, or to a person holding a concessions or management contract with the owner, for beverage sales at a ballpark or stadium located within the City for the purposes of summer collegiate league baseball games, town ball games, and any other events at the ballpark stadium, may be issued an on -sale wine license and an on -sale malt liquor license. (B) Weekly sales. A license issued under this Section authorizes sales on all days of the week to persons attending baseball games and any other events at the ballpark stadium. Section 3. Effective Date. This ordinance becomes effective from and after its adoption and publication. Passed in regular session of the City Council of the City of Shakopee, Minnesota held on the 6th day of May, 2025. Mayor of the City of Shakopee Attest: Rick Parsons, City Clerk 2 131 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.q May 6, 2025 Ordinance O2025-015, Amending the City's Adopted 2025 Fee Schedule Rick Parsons Action to be considered: Adopt Ordinance O2025-0015, Amending the City's Adopted 2025 Fee Schedule. Motion Type: Simple Majority Background: The 2025 Fee Schedule was adopted in December of 2024, then later modified on February 4, 2025. Staff recommends additional modifications to the fee schedule through Ordinance O2025-015. Modifications are as follows: • Establishment of a fee for annual on -sale wine and on -sale malt liquor licenses issued to baseball teams/owners. • Establishment of fees for Sandventure's Cove Room rental. Recommendation: Approval as requested. Budget Impact: If approved, fees will be collected as modified. Attachments: O2025-015 Fee Schedule Amendment 132 ORDINANCE NO. O2025-015 AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING THE CITY'S ADOPTED 2025 FEE SCHEDULE THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: WHEREAS, by O2025-005, the City Council updated a fee schedule effective February 4, 2025; and WHEREAS, the City Council has determined that it is desirable to modify the portion of the 2025 Fee Schedule pertaining to LiquorLicenses and Facility Rentals. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Shakopee that following fees of the Adopted 2025 City Fee Schedule is amended to read as follows: Sale of Beer, Liquor, Wine, Setup, Club, Taproom, Small Brewer and Temporary Beer License (City Code 114.06) Annual fee for On -Sale Wine & On -Sale Malt Liquor (Baseball Team) $500 SANDVENTURE ADMISSION FEES The Cove Room Rental Fees Sam — 1pm Block $200 3pm — 8pm Block $200 All Day Rental $350 Damage Deposit $200 Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 6th day of May, 2025. Mayor of the City of Shakopee ATTEST: City Clerk 133 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.r May 6, 2025 Change Order #1 for Quarry Lake Park Shelter Michael Kerski, Planning and Development Director Michael Kerski Action to be considered: Approve change order Motion Type: Simple Majority Background: The city solicited bids for the construction of a new shelter in Quarry Park. The actual roof structure has been installed and during site review, city staff suggested extending the concrete further around the structure to provide additional space for tables to be moved out into the sun and to accommodate larger groups, since this the largest shelter on the eastern side of the city. The concrete floor has not been poured yet, and the contractor has agreed to provide a cost that did not require additional mobilization and was below the staffs estimated cost for the additional concrete. A drawing showing the increased concrete area (yellow) is attached. Recommendation: Approve Change Order #1 to R.I.C. Inc. in the amount of $25,255 for additional concrete around the structure. Budget Impact: Paid for out of Park Development Funds Attachments: Quarry Park Change Order #1.pdf Quarry Lake CAD Concrete sketch-CCl.pdf 134 ESIDENTIAL T ME"�N�k PROJECT: Quarry Park Shelter CHANGE ORDER NUMBER: 1 CHANGE ORDER DATE: 4/ 2 4/ 2 0 2 5 CONTRACTOR: RIC, Inc. OWNER: City of Shakopee CONTRACT DATE: November 6, 2024 CONTRACTFOR: City of Shakopee OWNER'S PROJECT NO.: ARCHITECT'S PROJECT NO.: DESCRIPTION OF CHANGES (Reference and attach any relevant documents): Additional concrete work and excavation per attached plan. THE CONTRACT IS CHANGED AS FOLLOWS: The original Contract Sum was: The net change by previously authorized Change Orders: The Contract Sum prior to this Change Order was: The Contract Sum will be increased by this Change Order in the amount of: The new Contract Sum including this Change Order will be: The previous Contract Completion Date was The Contract Time will be increased by days. The new Contract Completion Date will be VALID ONCE SIGNED BY CONTRACTOR AND OWNER RIC, Inc. CONTRACTOR 160 Market Street S. Shakopee, MN 55379 ADDRESS $ 92,070.00 $ 0.00 $ 92,070.00 $ 25,255.00 $ 117,325.00 The City of Shakopee OWNER 6201 Innovation Blvd. Shakopee, MN 55379 ADDRESS BY (Signature) BY (Signature) (Typed/Printed Name) (Typed/Printed Name) DATE DATE 135 9£I, / / / 6 / / w w z 0 / Y / // I/ II I/ 7 0 LU N 742 / / 743 contour / 46, / CENTER BOTH WAYS X2 MO QU U W F- 0< ULL J o W I W ✓ \ I- 0 Un O O w ZmCn oc - mm J ED W 0 I p W W cn W Z U) Z �9 ,p W- O ZOJ \O Q Z (/) W W p z 0 U \ Z a m(r) m U W 00 2 O 2 F -0-a 03Yoo-a W ([20 0\� N =[Yl oQH_ O WJ U 2 HF U Y Z U O 2" 2 Z Z W U O Z= cL U~� X O 2 N ic) 2p w OZO cK \Ln ip z m(1) w ZU) OZ mom o 0-x J Q H J F- N !/ Owl ~� U Q la W I O,i-1. o 1O00 2 UXOUYc,U ���OCr�U\ 01.°0›▪ .4-Z O N D O i> t Z <<OLO <TO<O O 0 0 / / / / X w/ / / / / z �WO Y Z t H JEz a ~�IOO0O 0 O tr U a w D- -Ow� W W w I < 0 O w z� o Uio zam XMW W000 O O Un W J (<00 UY ~ z O 0 wZ OI 7 7, 7, O 0 Un W z H Un Z �O J0 Mm D O O H J O 0 0 Q < ZWW 000< AT ALL DISTURBED MUST BE ESTABLISHED BEFORE IT IS U/) U/) 0 O W H W 0 U / N N / LEI, SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.s May 6, 2025 Approve Plans and Authorize Bidding for the Marystown Road Reconstruction Project and Approve a contract amendment with SRF Micah Heckman, Assistant City Engineer Alex Jordan, City Engineer Action to be considered: Adopt Resolution R2025-054, approving plans and specifications and ordering advertisement for bids for the Marystown Road Reconstruction Project, CIF -23-004 and approve a contract amendment with SRF Consulting Group, Inc. Motion Type: Simple Majority Background: The City's adopted 2025-2029 Capital Improvement Plan (CIP) programs the construction of the Marystown Road Reconstruction Project, CIF -23-004 (see attached CIP summary sheet) in 2025. The Marystown Road Reconstruction Project includes reconstruction of Marystown Road from County Road 16 (17th Avenue) to 11th Avenue as well as intersection improvements at both Trunk Highway 169 ramp terminals and the intersection of Vierling Drive and Adams Street. In addition, the project will fill trail gaps that exist on both sides of the roadway from County Road 16 (17th Avenue) to Vierling Drive. Plans have been prepared and staff is ready to solicit public bids to complete the improvements. Upon approval, subsequent advertising and bidding will commence with a scheduled bid opening in July 2025. Bids would then be considered and awarded with construction of the improvements scheduled to begin in fall 2025 and be completed in fa l l 2026. On September 5, 2023, the City Council authorized the execution of an agreement with SRF Consulting Group, Inc. (SRF) for the design of the Marystown Road Reconstruction project. Since that time, SRF has been working on the construction documents and associated environmental approvals to receive federal project authorization. Portions of the work required to advance the project (unknown at the time of contract approval), primarily relating to environmental documentation and permitting, were not included in the original design scope and thus, SRF is requesting additional funding to cover those 138 expenses. In addition, the original scope did not include construction services. With the project nearing final approval and an anticipated construction start date of fall 2025, now is the appropriate time to enter into a Construction Services agreement with SRF. SRF has the experience, technical skill and capacity to provide the needed services and is a recommended firm as part of the City's approved consultant pool. The attached amendment authorizes and describes the scope and fee for their needed work on this project, as well as the additional work they have already completed for project authorization. Recommendation: Adopt Resolution R2025-054. Budget Impact: The scope of SRF's amendment request, including the construction services proposal, is based on a not to exceed cost of $755,044.00. The adopted CIP programs the necessary funding for the engineering and construction services costs. The project is funded through the Capital Improvement Fund, Storm Drainage Fund and State and Federal Grant funds. Attachments: CIF -23-004 Resolution R2025-054 100% Plan Title Sheet Marystown Road_AmendmentRequest_20250501.pdf 139 2025 thru 2029 Capital Improvement Plan Shakopee, MN Project # CIF -23-004 Project Name Marystown Rd/TH 169 Interchange & Trail Imp Total Project Cost $8,425,000 Type Improvement Priority 1 - Have to do Useful Life 30 years Fund Capital Improvement Fund Department Capital Improvements Fund Category Street Construction Status Active Accounting Code 5894/6894 Project Code CI2304 Description Interchange, intersection and access control improvements to improve safety and construct trail connections along Marystown Road/Adams Street from TH 169 NB ramps to Vierling Drive. A corridor study was performed in 2020 that is attributed to the prior expenditures for the project. Justification Improvements to the interchange are for vehicle safety and to provide safe pedestrian crossings of the Marystown Road bridge over TH 169. Intersection and access control improvements are needed to address increased traffic issues and existing access control issues at Hy-Vee. The city has been awarded $3,723,000 from the Regional Solicitation program for construction in 2025 and $1,430,800 from the Local Road Improvement Program (LRIP) in 2024. Prior Expenditures 620,000 Construction/Maintenance 2025 2026 2027 2028 2029 Total 2,900,000 4,120,000 0 0 0 7,020,000 Engineering/Administration 392,500 392,500 0 0 0 785,000 Total Funding Prior Sources 3,292,500 4,512,500 0 0 0 7,805,000 2025 2026 2027 2028 2029 Total 620,000 Cost Sharing, MnDOT/Federal 987,700 2,735,300 0 0 0 3,723,000 Capital Improvement Fund Grants 997,200 822,000 0 0 0 1,819,200 987,600 443,200 0 0 0 1,430,800 Storm Drainage Fund 320,000 512,000 0 0 0 832,000 Total 3,292,500 4,512,500 0 0 0 7,805,000 Budget Impact The project was awarded $3,723,000 from the Metropolitan Council 2022 Regional Solicitation Project Selection which is programmed for 2025. Staff will continue to explore additional funding opportunities. Produced Using Plan -It CIP Software 44 140 2025 thru 2029 Capital Improvement Plan Shakopee, MN Project # CIF -23-004 Project Name Marystown Rd/TH 169 Interchange & Trail Imp Department Capital Improvements Fund 45 Produced Using Plan -It CIP Software 141 RESOLUTION R2025-054 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE MARYSTOWN ROAD RECONSTRUCTION PROJECT CIF -23-004 WHEREAS, the City Engineer has prepared plans and specifications for improvements for the Marystown Road Reconstruction Project, by removal of existing bituminous pavement and paving of new bituminous streets, paving of new bituminous trails, and intersection improvements including construction of roundabouts and any appurtenance work and has presented such plans and specifications to the Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA AS FOLLOWS: 1. Such plans and specifications, a copy of which is on file and of record in the Office of the City Engineer, are hereby approved. 2. The City Clerk shall prepare and cause to be placed on the city's website and on questcdn.com an advertisement for bids upon the making of such improvement under such approved plans and specifications. The Advertisement for Bids shall be published as required by law. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 6th day of May 2025. Mayor of the City of Shakopee ATTEST: Deputy City Clerk Prepared by: City of Shakopee 485 Gorman Street Shakopee, MN 55379 142 STBG 7025 (190) MINN. PROJ. NO. GOVERNING SPECIFICATIONS O 'Ed xt w W 0 z o}cw � ❑age �Z Z Q ZZZv=ia 0w Q a gao�a Z a a Kr! d �z w `nZzD ZQ O Q a °��;r aJ �� a aQ‹ av JQ� O HwwmO Z z�ZZ��a`u� Zv=iLLO�aN in��n ooQao�,°Jao�doaozu waz°�z�a�^Qoo Q a H z U H a z H O d z LL W a H O Z d a d H H wJZ�OuOwwOa Z�J(")�Q Od W W Q(--�Q JMUU 2Qw� �H�❑��7�wwQ�wzw�Q(�(�>jzU(7o_�`wi�`wi� �waa�zmawaa��'Z�ozo°tea<z�°�?�a°° H (7 v~i N w� H H❑ N v~i H a_� u— o_ n u J❑❑ v7 w v7 J� U v u moao�`nmmo0�.1m`n� m �0 41 c -I N N tO lD l� 00 00 01 01 ci ci ci ci ,-I ci rl ci ,-I rl .-I ci ,1 X N� 00 ci �ci I�N� O�00 M00� rl `nc-I Ll1OO �41nN � c -I .��--IN NOD 1D 000000 Q101O��NNM��lD I�0000X ci ci ci ci ci c -I a —I ci ci .-i ci ci THIS PLAN CONTAINS u_ EY' l7 z ¢ 3 DIRECTOR, LAND MANAGEMENT APPROVED APPROVED OFFICE OF LAND MANAGEMENT AP APPROVED APPROVED FOR STATE AID AND FEDERAL AID FUNDING: STATE AID ENGINEER STATE PROJ. NO GRADING, BITUMINOUS SURFACING, ROUNDABOUTS, ADA IMPROVEMENTS, BRIDGE 70011 MODIFICATIONS, AND LIGHTING CONSTRUCTION PLAN FOR PLAN SYMBOLS CC CC CSAH 16 (17TH AVE) cC MARYST0WN RD 166-100-004, 7005-145 STATE PROJ. NO. c5.7L c -I Lfl Imo' M r4 M � 2 = C7 E � w u O z x w d � ❑ z z o 3 pp O L.n O 00 ii Lf1 O W 002 z O F- au 1 -Li O W N rl W O • a < O v) UTILITY SYMBOLS W z LL J CC d d a J I 0 z L DESIGN DESIGNATION FOR: MARYSTOWN RD ❑ w ww o° z d� a ra 00 0 ADT (Current Year) 2024 = C7 Q � J w V w O w U Q � Height of eye / Height of Object Design Speed not achieved at: 00 a Z O N � m `n v Height of eye / Height of Object ROUNDABOUT APPROACHES Design Speed not achieved at: SP 166-100-004 II I hIII a m m a II fIII TELEPHONE CABLE IN CONDUIT ap'T04s300L b0000T99Tp\JueldleuH\psueld\.sa00y,\ge0yD,V.69T\0009T\s;�afwd\ H SZOZ/b/b WV 0T�ST�0T ffRF 16984.00 May 1, 2025 Micah Heckman, PE Assistant City Engineer, Engineering Division City of Shakopee 485 Gorman St Shakopee, MN 55379 Subject: Marystown Road Request for Contract Amendment Dear Micah: As we have proceeded through the preliminary and final design for the referenced project and, we have been requested to provide services that are not part of the original scope of services and approved budget of $641,892.00. Below we describe the additional services to be performed along with the cost to perform those tasks: Construction Administration, Survey and Observation • To support the City with construction services, including Federal Aid Construction Administration, Construction Staking, Construction Inspection and Documentation, Design Support during construction and Record Drawing preparation, we propose to provide those services consistent with the Attached Work Task and Person Hour Estimate. (Attachment A & B). That document shows the proposed construction tasks, assumptions and estimated costs for those services. o Assumptions for Construction Administration, Survey and Observation: ■ Anticipate a construction start date in August 2025. Interim completion of Stage 1 work will be by November 1, 2025. Work will substantially completed by August 21, 2026. ■ We anticipate peak construction activity duration of 29 weeks of active construction. • Keeping the project on schedule may be the most significant factor that will impact our proposed construction services budget. However, as with any construction project, other factors beyond our control (such as weather or contractor efficiency and progress) can influence the time required to be spent on construction services. • Requested Amount for Construction Administration, Survey and Observation = $652,939.00 www.srfconsulting.com 3701 Wayzata Boulevard, Suite 100 I Minneapolis, MN 55416-3791 1763.475.0010 Equal Employment Opportunity/ Affirmative Action Employer 144 Micah Heckman, PE City of Shakopee Additional Design Scope Items May 1, 2025 Page 2 • Environmental Documentation: o National Park Service Environmental Assessment for Past Lions Park Conversion and Replacement Parkland - Prepare a National Parks Service environmental assessment for previously converted Lions Park property and the associated replacement parkland. Task includes preparation of EA, coordination throughout the NEPA process (City, MnDNR and National Parks Service) and preparation of Finding of No Significant Impact (FONSI). o National Park Service Request — To determine the appropriate National Park Service environmental document for the Lions Park conversion and associated replacement property, MnDNR requested preparation of wetland delineation, IPaC Official Species List and Determination Letters and section 7 determination with US Fish and Wildlife. o Section 4(f) De-minimis documentation - Process for documenting permanent De Minimis impacts at Lions Park required for approval of the project CatEx document. Work included obtaining signed De Minimis Determination Notice of Intent letter, placing public notification in newspaper and website and preparation and mailing of postcards to adjacent property owners. • Traffic Design and Analysis: o Local Road Improvement Program (LRIP) Funding Application - Gather, prepare and submit an application for LRIP Grant Funding for the project. o Signal System Loop Detectors - Include replacement of an existing loop detector on Marystown Road for the north leg of the intersection of 17th Avenue W based on a Scott County request. o Local Intersection Traffic Analysis - Perform additional traffic analysis and prepare recommendations for impacts from the proposed detour at the intersections of Vierling Drive with Fuller Street and at the Shakopee High School. • Lighting Revisions: o Update Lighting Design for new SPUC Lighting Units - During the course of the design, Shakopee Public Utilities implemented new standard lighting units that required revisions to the lighting design. o MnDOT Temporary Lighting System - Include temporary lighting for use prior to the installation of the permanent lighting system by SPUC at the TH 169 ramp entrances and exits and Windermere Way / Marystown Road intersection. o Bridge Lighting and Barrier Revisions - Revise the proposed bridge barrier separating the trail and mainline roadway to accommodate proposed bridge lighting. 145 Micah Heckman, PE City of Shakopee May 1, 2025 Page 3 • Civil Design Revisions: o Tahpah Park Temporary Connection - Prepare design plans for a temporary connection roadway within Tahpah Park to facilitate construction staging and access to Tahpah Park during construction. o Drainage Design - Revise the design, plans and details to include City requested V2B1 drainage structures into the project. o Utility Permits and Coordination - During the utility coordination process, it was determined that Xcel Transmission and Metropolitan Council Environmental Services (MCES) required permit applications for proposed project improvements. • Requested Amount for Additional Design Scope Items = $122,105.00 Budget Revision Request Based on the preceding information, we respectfully request an increase in the budget of $775,044.00 resulting in a total revised contract amount of $1,416,936.00. Acceptance/Notice to Proceed A signed copy of this proposal, mailed or emailed to our office, will serve as acceptance of this proposal and our notice to proceed. The email address is mturner@srfconsulting.com. Any questions regarding this amendment request can be directed to Mike Turner at the email address above or to the Project Manager Jon McPherson at jmcpherson@srfconsulting.com. We appreciate your consideration of this proposal and look forward to continuing to work with you on this project. Please contact us if you have any questions or need additional information. Sincerely, SRF CONSULTING GROUP, INC. Michael R. Turner, PE (MN, SD, TX) `" James Gersema, PE Project Director CC: Alex Jordan, City of Shakopee Attachment A — Detailed Scope of Work/Hours/Fee Estimate Attachment B — AET Proposal Vice President 146 Micah Heckman, PE City of Shakopee Approved: Matt Lehman, Mayor (signature) Name Title Date Approved: William Reynolds, City Administrator (signature) Name Title Date May 1, 2025 Page 4 This cost proposal is valid for a period of 90 days. SRF reserves the right to adjust its cost estimate after 90 days from the date of this proposal H: \Pr jects\ 16000\ 16984\Management\ 1VorkPlan\ Out of Scope\Sent to City\250501 _Revised\ 16984.00 AmendmentReequest 250501. docx 147 Attachment A \ Work Tasks and Person -Hour Estimates City of Shakopee, MN SP 166-100-004, 7005-145 CP CIF -23-004 Subconsultants: American Engineer & Testing (AET) \ 0 \ SUMMARY OF TASKS t f § \ E Q = � .g \ E / t -g S \ //Q\ & m w § ) \ Q o � \ \= \ / o o / i a 2©' k / \ § 161i //§\ � _ / 1 E>o § .E .( / ;*-13 � f / E 2\ G 2 s o 0 _ > $ 2 0 - _ / .k \ / o g a o 5 0 = a E � ® 2 m = 1M1 %'5_� \ / g8'!2 g 6111 S S a 2 0 Tti Ig.o 3 & \ L)5 -) z E Construction Administration SRF CONSULTING GROUP, INC. 148 s_ - ?Ho Work Tasks and Person -Hour Estimates Construction Services O) c-� (.52 o • a Q O ± O cn o o • O >, C C 0 U LL c ti CC .O o U) U Subconsultants: American Engineer & Testing (AET) PROF. VIII -VII TASK DESCRIPTION O Construction Services active construction. clearing, and post -active O Q 2 5 E E U a-� SRF CONSULTING GROUP, INC. 149 Work Tasks and Person -Hour Estimates Construction Services O) c-� Z H (3 2 2 a -0 8_8 � O � 2 u) V '01)O j, C O U a✓ U- c a C .O Ty (I) U a Subconsultants: American Engineer & Testing (AET) O u O O O z X Z o O L U J a W � o Z U Z (n - O O SUBTOTAL - TASK 1 SRF CONSULTING GROUP, INC. 150 Work Tasks and Person -Hour Estimates Construction Services 0) z � U6-0 O Q 8 O � c o sT 0 C Ca C O U u_ C Q) CC .O o (I) U Subconsultants: American Engineer & Testing (AET) 0 0 U Construction Inspection E L(7 2 2 for 10 weeks during peak O a E Task includes the followin O O Co SUBTOTAL - TASK 2 SRF CONSULTING GROUP, INC. 151 ?Ho Work Tasks and Person -Hour Estimates Construction Services O) CO z U O • a • Q 8 � v tin C C O U u_ c aa)i N .O • (I) U w w O z Cn U ri E Construction Survey Staking will include the following: ri O O O SUBTOTAL - TASK 3 SRF CONSULTING GROUP, INC. 152 Work Tasks and Person -Hour Estimates Construction Services 0) c-� 2 z (3 2 o 0• 5 -0 • Q 8 O • 2 tin 0 Ca C 0 U u_ c aa)i N .O • O (I) U TASK DESCRIPTION O Z O O 6 SUBTOTAL - TASK 5 SRF CONSULTING GROUP, INC. 153 O Work Tasks and Person -Hour Estimates Construction Services 0) c-� z U 2 o • a) • Q 8 o O 2 • c� tin 0 • a� Co Co C O U u_ c aa)i CC .2 • f (I) U Q U_0 Co 0 z O O z rl N 0 SRF Deliverables: Deliverables as requested by project teams 0 0 0 SUBTOTAL - TASK 6 SRF CONSULTING GROUP, INC. 154 O Work Tasks and Person -Hour Estimates Construction Services 0) CO c -I 2 z (3 2 o • a) • Q 8 O 2 tin 0 • a� Ca C 0 U u_ c aa) N .O (I) U z O O z Submission of Work / As-Builts N 0 Submit copies of record drawings to the City via Client approved format 0 0 SUBTOTAL - TASK 7 SRF CONSULTING GROUP, INC. 155 rn Work Tasks and Person -Hour Estimates Construction Services 6) C9 z U 2 o c Q 8 Q O tinO j, C Co Co C O U LL c a_ N .O (J) U 0 TASK DESCRIPTION O O Co TOTAL ESTIMATED PERSON -HOURS $556,547.00 O O O r -I � O O O O E.) rn � co- 0 0 O O 0 0 N rl Ff} c -I SRF ESTIMATED DIRECT NON -SALARY EXPENSES $575,797.00 SUBTOTAL: (SRF Labor and Expenses) SUBCONSULTANTS: LTANTS: O O 'TOTAL ESTIMATED FEE (SRF and Subconsultants combined) SRF CONSULTING GROUP, INC. 156 Work Tasks and Person -Hour Estimates Construction Services 0) z (3 2 o 0• 5 -0 • Q 8 o O 2 • c� On O >, • a� cc C O U u_ c aa) N .2 • O (J) U Uq E TASK DESCRIPTION O SRF ESTIMATE OF DIRECT NON -SALARY EXPENSES: SRF EXPENSES: SUBCONSULTANTS: SUBCONSULTANTS: LL d SUMMARY OF COSTS: 0 0 0 0 0 0 O O � 00 I� CO FPr N I Ef-} Ef-} O O O O co co O O cci C� b4 �{} ER H} EPr Efl O O O O � O LcS rT � M f{} fA EA EA Ef} EPr $326,565.00 O O O O O O 333 O O O O O O FO) O O r -I 2 O ▪ O rl N 69. O O O O O O O O O 'co N Cfl U M t:ZN-)i ti 1 Construction Administration 2 Construction Inspection 3 Construction Survey 4 Materials Testing 5 Design Support During Construction 6 Submission of Work / As-Builts TOTALS O Ln CO O 00 CO Oo M N3 O rI O O LL O NCO, LO CO C) SRF CONSULTING GROUP, INC. 157 Attachment B February 10, 2025 SRF Consulting Group 3701 Wayzata Boulevard, Suite 100 Minneapolis, MN 55416 Attn: Jeff Kurth, PE — Project Director, Construction Services jkurthsrfconsulting.com RE: Quality Assurance Testing Proposal Marystown Road Reconstruction S.P. 7005-145; 166-100-004 City Project No. CIF -23-004 Shakopee, Minnesota AET Proposal No. P-0040722 Dear Mr. Kurth: AMERICAN ENGINEERING TESTING Thank you for the opportunity to provide a proposal to perform testing services on the referenced project. This proposal has been prepared in response to your email request on February 6, 2025, and describes our understanding of the project, our anticipated scope of services, our unit rates, and an estimated total fee to perform these services. PROJECT INFORMATION The City of Shakopee (the City) will be performing a street and utility reconstruction project during the 2025 and 2026 construction seasons. Construction is anticipated to begin in the fall of 2025 and be completed by the fall of 2026. The project area will include Marystown Road, Vierling Dr West, and TH 169. The project will be funded with a mix of federal aid, state aid, and municipal funds. Preliminary Plans by SRF were available to us for review at the time this proposal was authored. We understand this project will incorporate the current year's Minnesota Department of Transportation Schedule of Materials Control (MnDOT SMC) in the project specifications to determine the minimum testing rates for the project. We have used the 2023 MnDOT SMC to determine the number of tests required, for estimation purposes. This proposal and fee estimate may need to be revised after final construction documents are completed. We understand Construction Inspection and Contract Management of the project will be performed by SRF. 550 Cleveland Avenue North I Saint Paul, MN 55114 Phone (651) 659-9001 1(800) 972-6364 I Fax (651) 659-1379 I teamAET.com I AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. 158 Quality Assurance Testing Proposal Marystown Road Reconstruction, Shakopee, MN February 10, 2025 AET Proposal No. P-0040722 GEOTECHNICAL INFORMATION AM EPI AN ENGINEERING TESTING A geotechnical exploration and analysis was performed for this project by AET. The results were presented in our Report of Geotechnical Exploration and Review, dated July 27, 2024 (AET Project No. P-0025460). Reference should be made to that report for more details regarding site conditions and recommendations. PROJECT APPROACH During the construction improvements, AET will provide experienced MnDOT certified Engineering Technicians to perform sampling and material testing services in accordance with the 2023 MnDOT SMC and project specific testing requirements referenced in the project documents. For this project, Ryan Schaefer will be AET's contact. He can be reached at 651- 603-6639 (office). AET requires a minimum of 24 hours' notice of the need for Services. We understand that the City will contract with MnDOT Metro Inspections for bituminous and concrete plant monitoring. SCOPE OF SERVICES Based on our review of the available plans and our experience with the City on similar projects, our anticipated scope of services is outlined below. These services will be provided on an on - call basis coordinated through authorized SRF field personnel. Soils Sampling and Testing Our estimate of the sampling and testing to be performed on the grading and base items is based on the requirements of MnDOT's "Specified Density Method" and in accordance with the 2023 MnDOT SMC. AET will perform MnDOT Relative Density testing (Proctor) as well as in -place density and moisture testing on the following materials: • Utility Trench Backfill • Embankment Fill The MnDOT Dynamic Cone Penetrometer will be used to test compaction on the granular sections, including the Select Granular Borrow, Aggregate Surfacing, and the Class 6 Aggregate Base sections of the project following the MnDOT Penetration Index procedures in accordance with the 2023 MnDOT SMC. Page2of5 159 Quality Assurance Testing Proposal Marystown Road Reconstruction, Shakopee, MN February 10, 2025 AET Proposal No. P-0040722 AM EPI AN ENGINEERING TESTING Bituminous Pavement Sampling and Testing We understand that SRF will coordinate with MnDOT for bituminous quality assurance testing. SRF will perform the following: • Observations of field sampling and splitting • Delivery of bituminous mix samples and core samples to MnDOT's laboratory for testing • Determining and marking bituminous core locations • Coordinating the removal of both contractor and companion cores with the contractor Please contact us if you would like AET to perform these services. Concrete Sampling and Testing During the placement of concrete, AET will perform field testing consisting of slump, air content, temperature of the plastic concrete, and casting of cylinders for compression testing. The 2023 MnDOT SMC requires field testing for slump, air content, and temperature per every 100 cubic yards of each type of concrete placed each day. Compressive strength cylinders (1 set of 3 cylinders) are required once per every 300 cubic yards of each general type, and 100 cubic yards for each bridge type, of concrete placed each day; the cylinders will be retrieved the following day for curing and testing in our laboratory. The 3 cylinders are to be tested at 28 -days. We are proposing to cast sets of 5 cylinders, with compressive strength testing as follows: 1 at 7 days, 3 at 28 days, and the 5th cylinder will be held in reserve for future testing if the 28 -day strength requirement is not met. We have assumed SRF personnel will be compiling the concrete batch tickets, certificates of compliance, and AET's field test results of the plastic concrete, which we will provide each day we are on -site performing testing services. Geotechnical Engineering Services During Construction We understand that questions regarding the geotechnical reports or encountered conditions may arise during construction. To assist with these, AET will provide geotechnical consultation on an as -needed basis via Senior Engineers in communications and recommendations. REPORTING AET staff will prepare reports for SRF to review. These reports will include the results of our field and laboratory testing as performed per the 2023 MnDOT SMC and testing frequencies referenced in the project documents. AET will complete the Preliminary Grading and Base Report and the Final Grading and Base Report, once provided with final project quantities. Daily Page 3 of 5 160 Quality Assurance Testing Proposal Marystown Road Reconstruction, Shakopee, MN February 10, 2025 AET Proposal No. P-0040722 AM EPI AN ENGINEERING TESTING field reports will also be prepared and made available upon request. AET will also provide a roster of certified personnel performing testing on the project, as well as the completed IA report. INDEPENDENT ASSURANCE AET staff will coordinate with the MnDOT office of Independent Assurance (IA) to schedule audits of AET field and laboratory staff performing sampling and testing for this project, if required. Through the MnDOT Tester Inventory form, we will ensure all AET staff providing services to this project meet the requirements set forth by IA. ESTIMATED FEES Our services will be provided on a unit cost basis according to the unit rates provided in the attached Materials Testing Estimate. Our invoices will be determined by multiplying the number of personnel hours or tests by their respective unit rates. The rates are from the annual fee schedule for 2025 projects. Our services will be provided on a unit cost basis according to the unit rates provided in the attached Fee Schedule tabulation. Our monthly invoices will be determined by multiplying the number of personnel hours or tests by their respective unit rates. We have also estimated a total cost which we anticipate will be required to complete the previously described observations and testing services. Our estimated total cost is $77,142.00. We refer you to the attached Materials Testing Estimate as reference to how we arrived at this estimated cost. We caution that this is only an estimated cost. Often, variations in the overall cost of the services occur due to reasons beyond our control, such as weather delays, changes in the contractor's schedule, unforeseen conditions, or retesting. These variations will affect the actual invoice totals, either increasing or decreasing our total costs for the project from those estimated in this proposal. If more time or tests are required, additional fees may be needed to complete the project testing services. If less time or tests are needed, a cost savings will be realized. We will not, however, exceed the estimated total cost for the project without first obtaining your authorization. TERMS AND CONDITIONS Our services will be provided subject to a signed Professional Services Subconsultant Agreement between SRF Consulting Group, Inc. and American Engineering Testing, Inc. Page 4 of 5 161 Quality Assurance Testing Proposal Marystown Road Reconstruction, Shakopee, MN February 10, 2025 AET Proposal No. P-0040722 ACCEPTANCE AM EPI AN ENGINEERING TESTING SRF will provide AET with formal authorization prior to the commencement of AET's services, which are outlined in this proposal. GENERAL REMARKS AET appreciates the opportunity to provide this service for you and looks forward to working with you on this project. If you have any questions or need additional information, please contact me. Sincerely, American Engineering Testing Ran S.chaefer Geologist II/Project Manager rschaefer@teamAET.com 651-603-6639 Attachments: Materials Testing Estimate Robert D. Anderson CMT Transportation Sector Lead randerson@teamAET.com 612-685-3079 Page 5 of 5 162 to al O a) c c M ., N G) O CD N I O O � s cn O O N ✓ � 0) U D -O a co O Z OC }, c U a • .- 2 v 4 CD • Q E To' CD :3 0,5 O O N- 0 Z2 N tivW H tTe' 4 Wa EE 44F, Cost ($) 390.00 396.00 O O . � O O . 6 In 264.00 O O . 6 co O O . .— 142.00I 396.00 0 0 . .— 0 0 . 6 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . 0 0 O . 4� N 0 O . W 0 o . LO 0 0 . o 0 0 . 0 0 0 . 0 0 0 . 0 0 0 . o O 0 . O CN 330.00 O 0 . o Lc) CO 504.00 0000 0 . 0 0 . 0 0 . 0 0 . 6 303.00 Fine Aggregate Bedding, Note 1 I CY I 180 I I 0 (Gradation (1/source) I I 195.001 0.00 O 0 . O O 0 . O Topsoil Borrow I CY I 859 I 1 I 2 (Topsoil Borrow Testing (Engineer's discretion) I 2 I 358.001 716.00 O 0 . O 195.00 O 4 O .4 56.00 142.00 O CO CO 56.00 142.00 O CO CO O CO (0 225.00 195.00 640.00 492.00 303.00 142.00 O CO CO 56.00 225.00 195.00 640.00 492.00 303.00 142.00 O CO CO O CO CO 56.00 O IC) N 195.00 640.00 492.00 303.00 656.00 59.00 Cost per Test ($) 195.00 44.00 56.00 142.00 # of Tests N CD CO CO CO N ,- CO N N M.- O IC) N a) Agency Testing & Frequency Proctor (1/soil type) Specified Density Nuclear Gauge (1/10,000 CY) Relative Moisture (1/10,000 CY, 10 max) Proctor (1/soil type) Transverse Culverts, Specified Density Nuclear Gauge (1 per 2' fill) Longitudinal Trenches, Specified Density Nuclear Gauge (1/500') Relative Moisture (1/10,000 CY, 10 max) Gradation (1/40,000 CY) Penetration Index DCP (1/5,000 CY) Relative Moisture (1/10,000 CY, 10 max) Gradation (2 per lot, 1 lot ≤ 2,000 CY) Road, Penetration Index DCP (1/2,000 CY) Relative Moisture (1/1,000 CY, 10 max) Percent Crushed (1/source, if required) LAR (1/source, if required) Insoluble Residue (1/source, if required) Litho Exam & Shale Float Test (1/source, if required) Bitumen Content (Engineer's discretion) Gradation (2 per lot, 1 lot ≤ 2,000 CY) Road, Penetration Index DCP (1/2,000 CY) Relative Moisture (1/1,000 CY, 10 max) Percent Crushed (1/source, if required) LAR (1/source, if required) Insoluble Residue (1/source, if required) Litho Exam & Shale Float Test (1/source, if required) Bitumen Content (Engineer's discretion) Gradation (2 per lot, 1 lot ≤ 2,000 CY) Road, Penetration Index DCP (1/2,000 CY) Walks and Trails, DCP (1/500 feet) Relative Moisture (1/1,000 CY, 10 max) Percent Crushed (1/source, if required) LAR (1/source, if required) Insoluble Residue (1/source, if required) Litho Exam & Shale Float Test (1/source, if required) Bitumen Content (Engineer's discretion) MnDOT Gyratory Mix Properties (1/day/mix type) Companion Core Density & Thickness Gradation (1/source) - for Coarse Filter Aggregate N O O CO M O Hours C) O N.- N N- O N .• H co C) COCO O O co co - 10,379 0 29,967 N-. co J >- >- >- 0 0 N c 0 U Storm Sewer Select Granular Embankment Aggregate Surfacing Class Special Note 1 Aggregate Surfacing Class 1 Aggregate Base Class 6 (walk/trail ±11,463 LF) Bituminous - SP WE/NW Material Common Embankment Biofiltration Trenches Filter Topsoil Borrow O O 0 O N O O O O In O L() ti N co X C3) C 0 C co I .L C O M C a) Ln `/ V J O O E 2 a) Q 73 O C U U) (°1') U O • >, U U) •U) O E O L Q U Q U) Q co Cn U) N U C O U O O N +1 U 0_ E Co C CU •L Cn U) CD 0 Ca >, CCS a) U) VJ • .L r,, D UL U � Ur O U o O O N CA O O Lri O O 0 O Co ti N O O O O LCD O Subtotal N M co X C7) C C Co I CO L • O O U >' C U U) L() ti) O O E 2 a) E O C O a) a) U) L U • C O >, U U Concrete sample pick up from job site CA M CO CV +1 >- U Concrete - Bridge N CEO C U) a) C O L .3 ^L, ^U) W C .0) C w U) Q C U CU U Co -0 a) C CU co E O Cn L U > O C N ▪ U U) C Q) O C O CU O C Lo 0 • N CU • E • +' t U • O O - E o C CC5 u) 71- C N 0 O o N CD C a) U) ri U) U) C� L E E • °) Ca • CU C C Ca C z- 0 CU CC5 L C3) N L CU - N O O N C9 C9 O O O O C Y) N O O O O N O O O O N O O O O O CO O O O O Co O N C5) CCi a Ls) N 0 O O M O N Subtotal = Lc) CI) CC cc O O O N O O O O N O O N O O O N O O O) U) O I O I O I O I O I C) a, CC C, 2 as a) r U 2 L F- U) O O CU C O ^L, W 0_ a) 0) C6 U) IC L U U) F- O 0_ �U) co E V J U a) O 0 CU C L U) U) C .0) C w a) a) C .5) C w L O .C `U) V J C O CQ Cn C O U CU U .C W O a) C U) U) C3) CU C CCS U a) ^O U) U) C .a C w O CU U) C E U a) O 0 N Total Cost Estimate = SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.t May 6, 2025 Renewal of lease with MnDOT for the Dog Park Kelsi McNutt, Parks and Recreation Director Action to be considered: Approve the renewal of the lease with MnDOT for the dog park located at the Motion Type: Simple Majority Background: The City of Shakopee currently leases a portion of land from MnDOT for the dog park located at the south side of T.H. 169 three quarter mile west of CSAH 18. This renewal would be for another five year term. Recommendation: Approve the renewal of the lease with MnDOT for the dog park Budget Impact: The total cost of the lease is $3,360.00 paid in five annual payments of $672.00. Attachments: Commercial Lease.pdf Amendment No. 2.pdf Amendment No. 1.pdf Exhibit.pdf 2025-03-12 104016 AM - COMMERCIAL LEASE COVER LETTER.pdf pdf 165 Minnesota Department of Transportation CO — Metro Division 1500 County Road B2 Roseville, MN 55113 651-234-7577 C.S. 7005 (169=5) 901 PARCEL 75 LEASE NO. 70005 PET EXERCISE AREA LEASE THIS LEASE is made between the State of Minnesota, Department of Transportation ("Landlord"), and the city of Shakopee ("Tenant"). Mail lease to: IT IS AGREED: Jamie Polley Director of Parks, Recreation & Natural Resources 1255 Fuller Street City of Shakopee, MN 55379 1. In consideration of payment of the rent hereinafter specified to be paid by Tenant, and the covenants and agreements herein contained, Landlord hereby leases to Tenant that certain property ("Premises") in the County of Hennepin, State of Minnesota, described as follows: Type of Premises: Land — Commercial vacant land Location of Premises: See Exhibit A attached hereto and incorporated herein by this reference. This Lease includes improvements, if any, and subject to the condition set forth in Section 23 of this Lease, is in effect for the term of five (5) years commencing on June 16, 2014 ("Commencement Date") and continuing through June 15, 2019 with the right of termination in both Landlord and Tenant as hereinafter set forth. In the event Tenant is delayed in providing Landlord a fully executed Encroachment Agreement on or before the Commencement Date then the Tenant will take possession of the Premises on the date ten (10) days following Tenant's delivery to Landlord of the fully executed and in a form approval by Landlord Encroachment Agreement, which such adjusted commencement date will be established by Landlord's notice to Tenant ("Adjusted Commencement Date"), and this Lease will expire five (5) years thereafter, unless otherwise terminated as set forth in this Lease. 2. RENT. Tenant shall pay to Landlord as rent for the Premises the sum of Two Thousand Five Hundred Dollars and no/100 ($2,500.00) in five (5) equal annual installments of Five Hundred Dollars and no/100 ($500.00) in advance due and payment on the Commencement Date and on the first day of October during the term of this Lease. Rent payments are to be mailed or delivered to Landlord's finance office as follows: Department of Transportation Office of Financial Management Accounting Department 395 John Ireland Boulevard - Mailstop 215 St. Paul, Minnesota 55155 Make checks payable to: Commissioner of Transportation 3. USE OF PREMISES. Tenant will use the Premises only as a pet exercise area operated by the Tenant for use by licensed (unleashed) pets accompanied by an owner, agent or caretaker who is responsible for the pet for a short duration (3 hours or less per day). Under no circumstances will alcohol, beer or wine be allowed on the Premises. Tenant will not be permitted to sell any items on the Premises. The pet exercise area will be operated under the name Southbridge Community Park and no other name whatsoever except with Landlord's written consent. The hours of operation will be 6:00AM -- 10:00P.M.every day of the week. It shall be the sole responsibility of Tenant to comply with all laws, regulations, or ordinances imposed by any jurisdiction governing the use of the Premises. Failure to comply will not relieve Tenant of the obligation to pay rent. Tenant's use of the Premises must not interfere with the public's use of any adjacent highway. Signs or displays will be restricted to those indicating proprietorship and type of activities conducted on the Premises, and will be subject to regulation by Landlord and the Federal Highway Administration as to number, size, location, and design. 4. MAINTENANCE AND REPAIRS. 4.01 Tenant shall keep the Premises in good condition at Tenant's own expense, and shall not call on Landlord to make any improvements or repairs. 4.02 Excepting a perimeter fence, gate, and trail to be installed by Tenant at its sole cost and expense as set forth in this Paragraph 4.02, Tenant will not make any improvements or incorporate any dedicationslmemorials on the Premises. Prior to the construction and installation of the perimeter fence and gate, Tenant will provide to Landlord plans and specifications for the perimeter fence and gate for Landlord's approval. Upon expiration or earlier termination of the term Tenant at its sole cost and expense will remove the perimeter fence and gate and return the Premises to its condition prior to the Commencement Date of this Lease. 4.03 Trash. Tenant will have trash receptacles located on the Premises and such pickup service to be not less than one pickup per week during the Term of this Lease. 5. RULES AND REGULATIONS. 5.01 Purpose. The Rules and Regulations in Exhibit B attached hereto and by this reference incorporated herein have been adopted by Landlord for the safety, benefit and convenience of all invitees in the Premises. 5.02 Observance. Tenant will at all times comply with, and will cause its employees, agents, licensees and invitees to comply with, the Rules and Regulations from time to time in effect. 5.03 Modification. Landlord may from time to time, for the purposes set out in Section 5.01, amend, delete from, or add to the Rules and Regulations, provided that any such modification (a) Will not be repugnant to any other provision of this Lease, (b) Will be reasonable, and (c) Will be effective only upon delivery of a copy thereof to Tenant at the notice address set forth in this Lease. 6. CHARGES AND EXPENSES. Tenant shall pay when due all utility charges and any other charges or expenses connected with Tenant's use of the Premises. 7. NOTICES. All notices herein provided to be given, or which may be given, by either party to the other, shall be deemed to have been fully given when served personally on Landlord or Tenant, or when made in writing and deposited in the United States Mail and addressed as follows: To Tenant at the mailing address above stated and to Landlord, Department of Transportation, Metro District -- 1500 County Road B2, Roseville, MN 55113. The address to which notices are mailed may be changed by written notice given by either party to the other. 8. CANCELLATION. This Lease shall be subject to cancellation by either party at any time during the term hereof by giving the other party notice in writing at least ninety (90) days prior to the date when the cancellation will become effective. Furthermore, this Lease shall be subject to cancellation by Landlord if the Premises become needed for highway purposes (as determined solely by Landlord) by giving Tenant notice in writing at least thirty (30) days prior to the date when the cancellation will become effective. In the event of cancellation any unearned rent paid by Tenant will be returned. 9. INDEMNIFICATION AND RELEASE. Tenant shall defend, indemnify, save harmless, and release Landlord and Landlord's employees from and against all claims, demands, and causes of action for injury to or death of persons and animals or loss of or damage to property (including Tenant and Tenant's property) occurring on the Premises and connected with Tenant's use and occupancy of the Premises, regardless of whether such injury, death, loss, or damage is caused in part by: (i) the negligence of Landlord or (ii) is deemed to be the responsibility of Landlord, because of its failure to supervise, inspect, or control the operations of Tenant or otherwise discover or prevent actions or operations of Tenant giving rise to liability to any person. Injury to or death of persons, property or animals specifically includes by way of example and without limitation, dog bites and other injuries or death resulting from dog attacks. if any negligence or responsibility of Landlord is unrelated to Tenant's occupancy or use of the Premises, Tenant will not be obligated to indemnify and hold harmless as set forth above. 10. INSURANCE. Prior to execution of this Lease by Landlord, the Tenant shall provide Landlord with a properly executed certificate(s) of insurance which shall clearly evidence the insurance required below. 10.1 Tenant shall maintain during the full term of this Lease commercial general liability insurance or equivalent form including Premises -Operations Liability, and Contractual Liability with a limit of not less than $2,000,000 each occurrence. If such insurance contains a general aggregate limit, it will be equal to or greater than $2,000,000 and apply separately to this Lease. 10.2 The insurance shall name the state of Minnesota as an Additional Insured with respect t❑ performance of the Lease. 10.3 This insurance shall be primary with respect to any insurance or self-insurance programs covering Landlord, its officers and employees. 10.4 Tenant shall maintain during the full term of this Lease workers' compensation insurance with statutory limits and employers' liability insurance with limits not less than $100,000 bodily injury by disease per employee, $500,000 bodily injury by disease aggregate and $100,000 bodily injury by accident. If Tenant receives a cancellation notice from an insurance carrier affording coverage herein Tenant agrees to notify the Landlord within five (5) business days with a copy of the cancellation notice, unless Tenant's policy(ies) contain a provision that coverage afforded under the policy(ies) will not be cancelled without at least thirty (30) days advance written notice to the Landlord. An Umbrella or Excess Liability insurance policy may be used to supplement the policy limit to satisfy the full policy limits required by the Lease. 11. FIRE INSURANCE. Tenant shall not be required to keep the Premises insured for fire and extended coverage loss. Tenant shall make no claim against Landlord arising out of any loss to the Premises 12. RIGHT TO ENTER. Tenant shall allow Landlord and Landlord's contractors and authorized licensees to enter upon the Premises for any of the following purposes: to survey the land, to take soil borings, to perform utility relocation or repair work, or to perform any other work which is preparatory to a highway construction project; also to make emergency repairs required for highway safety. If there is a bridge above or adjacent to any part of the Premises, Tenant shall allow Landlord to enter upon the Premises to inspect, maintain, and repair the bridge and its structural supports. If any of these operations substantially restrict the Tenant's use of the Premises, rent will be reduced proportional to the restricted use of the Premises during the period of the restricted use. The reduction (or abatement) of rent will be Tenant's only claim against Landlord based on such restriction (or abatement) of use. Tenant shall allow Landlord to inspect the Premises and to show the Premises by appointment to prospective buyers or renters. Before entering the Premises for any of the purposes under this paragraph, Landlord will make a reasonable effort to notify Tenant, provided, however, that in case of an emergency affecting highway safety (the existence of which will be determined solely by Landlord), if Tenant is not present to permit entry onto the Premises, Landlord or its representatives may enter without notice to Tenant, and for such entry Landlord or its representatives will not be liable to Tenant. 13. ADJACENT HIGHWAY FACILITY. Tenant shall not permit the storage of any substance or material on the Premises which may create a fire hazard to the adjacent highway facility (including any overhead bridge and its structural supports). If Landlord determines that Tenant is using the Premises in such a way as to create a danger to the adjacent highway facility or the traveling public thereon, and if, upon receiving notice, Tenant does not immediately remedy the danger to the satisfaction of Landlord, then Landlord may immediately cancel this Lease and take possession of the Premises. Any requirement for giving notice of cancellation set out elsewhere in this Lease will not apply to cancellation under this section. Unearned rent paid by Tenant will be returned. if a part of the Premises is situated under or adjacent to a highway bridge, Tenant acknowledges that Landlord's plowing and sweeping of the bridge may cause snow, ice, sand, or road sweepings to be pushed off the sides of the bridge or otherwise expelled off the bridge, falling onto the Premises. Tenant agrees that this risk is specifically included in the Tenant's indemnification and release of Landlord appearing elsewhere in this Lease. 14. ASSIGNMENT AND SUBLETTING. Tenant shall not assign this Lease or sublet the Premises. 15. CIVIL RIGHTS ACT. Tenant shall not discriminate on the ground of race, color, sex, or national origin against any person in access to and use of the facilities and services operated or otherwise maintained on the Premises; and Tenant shall operate and maintain such facilities and services in compliance with Title VI of the Civil Rights Act of 1964, and Title 49, Code of Federal Regulations, Part 21. 16. DEFAULT BY TENANT -- LANDLORD'S REMEDIES. The following occurrences are "events of default": (a) Tenant defaults in the due and punctual payment of rent, and such default continues for five (5) days after notice from Landlord; however, Tenant will not be entitled to more than one notice for default in payment of rent during any twelve month period, and if, within twelve months after any such notice, any rent is not paid when due, an event of default shall have occurred without further notice. (b) Tenant breaches any of the other agreements, terms, covenants, or conditions which this Lease requires Tenant to perform, and such breach continues for a period of thirty (30) days after notice by Landlord to Tenant. At any time after the occurrence of either of the above events of default, Landlord may terminate this Lease upon giving written notice to Tenant and may then re-enter and take possession of the Premises in such manner as allowed or provided by law. Tenant shall pay Landlord all costs and expenses, including attorney's fees, in any successful action brought by Landlord to recover unpaid rent, or to recover damages for breach of any of the other covenants, agreements, terms, or conditions which this Lease requires Tenant to perform, or to recover possession of the Premises. 17. HOLDING OVER. If Tenant remains in possession of the Premises after the end of this Lease with the consent of Landlord, express or implied, Tenant shall occupy the Premises as a Tenant from month to month, subject to all conditions, provisions, and obligations of this Lease in effect on the last day of the term. 18. MOVING OUT. At the expiration or sooner termination of this Lease, Tenant shall leave the Premises in as good condition as when delivered to Tenant (except for ordinary wear and any loss covered by insurance payment to Landlord). 19. SALE OR TRANSFER OF PREMISES. If Landlord sells or transfers the Premises, Landlord's liability for the performance of its covenants under this Lease shall end on the date of the sale or transfer, and Tenant shall look solely to the purchaser or transferee for the performance of those covenants. 20. RELOCATION ASSISTANCE: Persons, businesses, farms, non-profit organizations, and other entities (hereinafter collectively referred to as Tenant) displaced by cancellation or termination of this Lease, or by moving out prior to cancellation or termination of this Lease, are not classified as "displaced persons" and are not eligible for relocation assistance under the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and its amendments. By signing this Lease, TENANT affirms that they are not a displaced person. 21. HAZARDOUS SUBSTANCES OR POLLUTANTS OR CONTAMINANTS. Tenant shall not cause or permit any hazardous substance or pollutant or contaminant to be used, generated, stored or disposed of on or in the Premises by Tenant, Tenant's agents, employees, contractors or invitees, if the Tenant causes or allows the Premises to become contaminated in any manner by hazardous substances or pollutants or contaminants, during the term of this Lease, Tenant shall indemnify and hold harmless the Landlord in accordance with Section 8 of this Lease. This indemnification is intended to, and shall, survive the termination of this Lease. Without limitation of the foregoing, if Tenant causes or permits the presence of any hazardous substance or pollutant or contaminant on the Premises, and that presence results in contamination, Tenant shall promptly, at its sole expense, take any and all necessary actions approved by the Landlord to return the Premises to a condition that is in accordance with all applicable Federal, State and Local regulations. Landlord and Tenant agree the temporary existence and storage of dog feces on the Premises is not a violation of this Lease. 22. EMERGENCY MANAGEMENT, General Provisions: 22.01 On or before the Commencement Date of this Lease, Tenant will develop and maintain a current Emergency Action Plan (EAP). The EAP must remain current and must comply with Federal and State EAP guidelines/requirements. The basic requirements may be located at the below -listed government web address: http://www.fema.govibusinessiguide/index.shtm (a) The EAP will address emergency management considerations and hazard specific information. (b) The EAP will document a coordinated response with all jurisdictional authorities (fire, rescue, law enforcement, transportation, etc) that have area and key resource specific response responsibilities in the event of a natural or terrorist disaster that would necessitate a coordinated multi -agency response. (c) The coordination and maintenance of the EAP will be conducted with the county government emergency preparedness office to ensure adherence to the latest Federal Homeland Security Emergency Management guidance. 23. CONDITION. Landlord and Tenant acknowledge an existing utility easement over the Premises. Fifteen (15) days prior to the Commencement Date Tenant agrees to execute and deliver to Landlord a fully executed Encroachment Agreement to be approved by Landlord and attached as Exhibit C. In the event during the term the Encroachment Agreement is cancelled or terminated this Lease is terminated effective on the date of the Encroachment Agreement termination. 24. DATA PRACTICES. Landlord and Tenant acknowledge they are subject to the Minnesota Government Data Practices Act (Minnesota Statutes, Chapter 13, "the Act"), and the data and information provided pursuant to this Lease will be maintained and administered in accordance with the Act. Landlord and Tenant will immediately report to the other any requests from third parties for information relating to this Lease. Landlord and Tenant agree to promptly respond to inquiries from the other concerned data requests. 25. ENTIRE AGREEMENT. This Lease contains the entire agreement between Landlord and Tenant with respect to its subject matter and may be amended only by subsequent written agreement between them. Except for those which are set forth in this Lease, no representations, warranties, or agreements have been made by Landlord or Tenant to one another with respect to this Lease. TENANT City of Shakopee Signature LtiO kike kgtak Print Name M4t. Title L ❑ate Print Namejame cbe\ TitleakVAIX c �r--12s1 DateLt L I ZI I�f A1-1" aSCUUR-Q-0 LANDLORD, STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION COMMISSIONER OF TRANSPORTATION By Date Tom O'Keefe, P.E. Metro Program Delivery Engineer z oil Approved as to form and execution OFFICE OF CONTRACT MANAGEMENT By � AG Title Cchellaetet.&"; Witt4tJvs11,L,.74 r Date C/d;tt,/2011( Commercial Lease Page 9 of 14 LS1003 000 6/12/2014 Page 10 of 14 Commercial Lease LS 1000 6/1212014 EXHIBIT B RULES AND REGULATIONS 1. Security. Landlord may from time to time adopt appropriate systems and procedures for the security or safety of the adjacent highway, any persons occupying, using or entering the same, and Tenant will comply with Landlord's requirements relative thereto. 2. Personal Use of Premises. The Premises will not be used or permitted to be used for residential, lodging or sleeping purposes or for the storage of personal effects or property not required for purposes set forth in Paragraph 3 of the Lease. 3. Repair, Maintenance, Alterations and Improvements. Tenant will carry out Tenant's repair, maintenance, alterations and improvements on the Premises without disruption to the adjacent highway. 4. Animals. Excepting dogs, Tenant will not bring any animals onto the Premises. 5. Food and Beverages. Tenant will not permit on the Premises the use of equipment for dispensing food or beverages or the preparation, solicitation of orders for, sale, serving or distribution of food or beverages. Tenant may permit the dispensing of animal treats and water to pets by the pet's owner, agent, or caretaker while on the Premises. 6. Refuse. Tenant will place all refuse in proper receptacles provided by Tenant at its expense in the Premises and will keep the Premises free of all refuse. 7. Dangerous or Immoral Activities. Tenant will not make any use of the Premises which involves the danger of injury to any person, except as described in the Lease, or will the same be used for any immoral purpose. 8. Employees, Agents and Invitees. In these Rules and Regulations, Tenant includes the employees, agents, invitees and licensees of Tenant and others permitted by Tenant to use or occupy the Premises. Commercial Lease Page 11 of 14 LS1003 003 6/12/2014 Xcel Energy NORTHERN STATES POWER 4 4 NICOI.IJ T MAl,r,, MP -3 MINNEAPOLIS, MN 55;101 June 2, 2014 Jamie Polley Director of Parks, Recreation & Natural Resources City of Shakopee, MN 1255 Fuller St., Shakopee, MN 55379 ENCROACHMENT AGREEMENT Project: Southbridge Community Park Development Lines: 0900/5539 and 0976/0989 NW I/4 SEIM, l4, Sec. 11, 115, R22, Scott County File: 2014.0255 Dear Ms. Polley; Entailed jpollev ii.ShakopeeNtN.Div cmrllhere a. %sbetrc.+O111 i raridoii a km% rtLCOIir Please be advised that this Encroachnient Agreement is not effective until signed and returned to Xeel Energy within 31) days of the date of this letter, after that period it is NULL and VOID. SCOPE OF PROJECT: Xcel Energy has reviewed the Southbridge Community Park encroachment request. This project consists of the development of a pedestrian trail system, EMS Trail mid a fence for a small breed dog park. All proposed developments are shown on the WSB & Associates, Inc. drawings, labeled L4.1 and L4,2, dated March 17, 2014. Portions of said improvements will be constructed within the easement area of the abovementioned lines. The encroachment meets Xccl Energy standards and is acceptable, provided the following guidelines are adhered to: (1) Excavation close to structure location' A minimum distance of 10 feet of supported earth must be maintained from any part of the line structure. Support of the ground beyond the io feet may be provided by a slope no greater than three feet horizontal to one foot vertical. Support may also be provided by the use of cribbing, sheet piling, retaining wall or tunneling. The specific plan for providing the required support and the excavation plan for the proposed project must be submitted to Xcel Energy for review and approval prior to construction start. (2) Grade change around structure location. Commercial Lease Page 12 of 14 LS 1003 6/12/2014 Page 2 of 3 d/2/201'/ Fill around or above steel structure foundations is not permitted. The grade around the structures must provide for surface water runoff — no surface water ponding around structures will be permitted. Any cost related to the adjustment of Xcel Energy's facilities will be at the requestor's expense, (3) Fill and grade change around guy wires and anchors. Fill above the steel anchor rod onto the guy wires is not permitted. The specific plan for any grade change or excavation in the vicinity of down guys and anchors must be submitted to Xcel Energy for review and approval prior to construction start. (4) Grade change within easement. The ground elevation within the easement shall not be increased above the existing or proposed grade. The plan set indicates areas of the project requiring grade alterations in order to help reduce the steep slopes to the existing grade. These areas include portions of the dog park and asphalt trail on the west side of the project, between structures 429 and 430 of Line 090€/5539, north of Southbridge Parkway. Also, on the east side of project, additional fill is needed to match that of the existing cul-de-sac grade to the proposed EMS trail, approximately 150' south of Line €989/0976, Structure 86, All proposed contour changes are acceptable as shown. (5) Stockpiling of soil and/or material within the easement will not be permitted. Clearances to equipment and workers. A working clearance of 25 feet between the electrical conductors and any cranes or digging. equipment used at conductor elevation in or near the easement and a clearance of 16 feet to the physical proximity of workers must be maintained at all tunes. In addition, any construction near the transmission lines) shall comply with all OSHA Safety Clearances. if this clearance cannot be maintained, the contractor or developer must arrange for a line outage by calling Xcel Energy's System Control department (Steve Rollin 612/330-2875). Adequate advanced notice must be provided in order to schedule a line outage, if an outage is available. The preceding two paragraph(s) must be included in a prominent location on the plan sets and specifications given to contractors. Landscaping within the easement. Landscaping plans were not included as a part or this review, Detailed plans for landscaping (including light standards) must be submitted to Xcel Energy in advance of construction for review and approval prior to construction star°t. Generally shorter varieties of trees and shrubs, 15 feet or less mature height, may be considered. If planting is permitted, the line's voltage and the tree's mature height and the distance from the line must be considered. For maintenance purposes there shall be no planting within 15 feet of structure sites. (7) Building on casements. There shall be no permanent or temporary buildings allowed within the casement area. (8) Fuel and refueling on easements, Page 3 gir 3 6/2/2014 There shall be no fuel tanks stored or refueling of vehicles and equipment within the easement. (9) Fences on easements. if the easement area is feiced, gates must be installed to provide access to Xcel Energy for maintenance purposes. Chain link or other types of fences using metal material and constructed on or near an Xcel Energy easement should be properly grounded to prevent shocks. (10) Other. It is mutually agreed that, when required, Xcel Energy and its maintenance vehicles may utilize the asphalt trail and EMS trail to access its line and transmission structures, if necessary. It is the express condition or this consent that all other terms and conditions of those certain easement(s) covering the property shall remain Li lull force and effect. A copy of the signed Encroachment Agreement shall be kept on site, available for review by Xeel Energy representatives, until all construction and site restoration has been completed. To acknowledge receipt of and agreement with the terms of this consent, prior to the commencement of any activities, please sign this letter and return it to me. Fax signatures are accepted to expedite this process. i f this signed agreement is not received back within 30 clays or the date of this agreement, it will be presumed that you are not in agreement with its content and this agreement will be considered null mid void, the file will be closed, your request will need to be resubmitted and the City or County Zoning Office will he notified of our action. Au chaftlLs to this original agreement shall ht. null and void unless irritirrlecl by both parties. Thank you for your courtesy and cooperation. Sincerely, Chad Peterson. Sr. Land Rights Agent Siting and Land Rights Dept. 612-330-7825 612-318-4749 (fax) chad.t.petersun' 'xcelen i icon] cc: Bruce Zemke (Line 0976/0989-NII-35318-2) (Line 0976/0989: Str. 85A -86A) (Line 0900/5539 -N11 -527M-98) (Line 0900/5539: Str, 429-431) ACCEPTED: By t '- 4',: Name: /-1,412K MC srA71-9rffiq 4.1 Minnesota Department of Transportation Metro District 1500 W. County Road B2 Roseville, MN 55113 651-234-7550 C.S. 005 (169=005) 901 PARCEL: 0075 LEASE N O . 70005 MnDOT Contract NO. 70005A02 AMENDMENT OF COMMERCIAL LEASE No. 2 THIS AGREEMENT, is made by and between the State of Minnesota, Department of Transportation ("Landlord") and City of Shakopee ("Tenant"), and shall be an amendment and addition to Lease No. 70005. WITNESSETH: WHEREAS, Landlord and Tenant entered into Lease No. 70005, as amended ("Lease") involving the rental of a commercial property; WHEREAS, the parties deem certain amendments and additional terms and conditions mutually beneficial for the effective continuation of said Lease; and NOW THEREFOR, Landlord and Tenant agree to substitution and/or addition of the following terms and conditions which shall become a part of the Lease No. 70005, effective as of the date set forth hereinafter. 1. Effective on June 15, 2024, this Lease No. 70005 shall be renewed for a period of five (5) year(s) commencing on June 16, 2024 and continuing through June 15, 2029, with the right of termination in both Landlord and Tenant as set forth in the Lease. 2. Effective on June 15, 2024, Section 2 of the Lease is deleted in its entirety and the following is substituted in lieu thereof: 2. RENT. Tenant shall pay to Landlord as rent for the Premises the sum of Three Thousand Three Hundred Sixty and NO/100 Dollars ($3,360.00) in five (5) equal annual payments of Six Hundred Seventy -Two and NO/100 Dollars ($672.00) each. The first payment is due and payable upon Tenant's execution and delivery of this Amendment of Commercial Lease to Landlord; and the remaining 4 payments are due and payable on June 16, 2025, June 16, 2026, June 16, 2027, and June 16, 2028 respectively. Rent payments are to be mailed or delivered to Landlord's finance office as follows: Commercial Amendment Page 1 of 3 LS1022 3/12/2025 180 Department of Transportation Office of Financial Management Accounting Department 395 John Ireland Boulevard - Mailstop 215 St. Paul, Minnesota 55155 26. EXTENSION OF TERM. Make checks payable to: Commissioner of Transportation 26.01 Grant. Landlord hereby grants to Tenant one (1) successive option to extend the term of this Lease upon the terms and conditions set out in this Section 26, if (a) Tenant is not in default under this Lease beyond the applicable cure period, and (b) Tenant delivers to Landlord, not later than one (1) year prior to the end of the original five (5) year term or the five (5) year extension term then in effect, as the case may be, written notice exercising its option to extend the term. 26.02 Terms. During the extended term: (a) Rent for the period commencing June 16, 2029 and continuing through June 15, 2034 ("Extended Five (5) -Year Term") shall be equal to the fair market rental value, and/or any consumer price increase as determined by Landlord at time of renewal as of the commencement date of the Extended Five (5) -Year Term. The extended term shall be five (5) years, commencing upon expiration of the initial five (5) year term. The other terms and conditions shall be as set out in this Lease. 6. The terms of the original Lease and its amendment(s) are expressly reaffirmed and remain in full force and effect. By this reference the original Lease and its amendment(s) are attached and incorporated into this agreement. The remainder of this page has been intentionally left blank. Commercial Amendment Page 2 of 3 LS1022 3/12/2025 181 TENANT City of Shakopee Signature Print Name Title Date Signature Print Name Title Date LANDLORD, STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION COMMISSIONER OF TRANSPORTATION By Date Julie Groetsch, LS Acting Metro R/W Supervisor Approved as to form and execution OFFICE OF CONTRACT MANAGEMENT By Title Date Commercial Amendment Page 3 of 3 LS1022 3/12/2025 182 Minnesota Department of Transportation Metro District 1500 W. County Road B2 Roseville, MN 55113 651-234-7567 PARCEL: 7005 (169=005) 901 0075 LEASE NO. 70005 AMENDMENT OF COMMERCIAL LEASE No. 1 THIS AGREEMENT, is made by and between the State of Minnesota, Department of Transportation ("Landlord") and City of Shakopee ("Tenant"), and shall be an amendment and addition to Lease No. 70005. WITNESSETH: WHEREAS, Landlord and Tenant entered into Lease No. 70005 ("Lease") involving the rental of a commercial property; WHEREAS, the parties deem certain amendments and additional terms and conditions mutually beneficial for the effective continuation of said Lease; and NOW THEREFOR, Landlord and Tenant agree to substitution and/or addition of the following terms and conditions which shall become a part of the Lease No. 70005, effective as of the date set forth hereinafter. 1. Effective on June 15, 2019, this Lease No. 70005 shall be renewed for a period of five (5) years commencing on June 16, 2019 and continuing through June 15, 2024, with the right of termination in both Landlord and Tenant as set forth in the Lease. 2. Effective on June 15, 2019, Section 2 of the Lease is deleted in its entirety and the following is substituted in lieu thereof: 2. RENT. Tenant shall pay to Landlord as rent for the Premises the sum of $2,650.00 in five (5) payments of $530.00. Each annual payment is due and payable on each June 16 during the term. Rent payments are to be mailed or delivered to Landlord's finance office as follows: Department of Transportation Office of Financial Management Accounting Department 395 John Ireland Boulevard - Mailstop 215 St. Paul, Minnesota 55155 Make checks payable to: Commissioner of Transportation Commercial Amendment Page 1 of 3 LS1022 022 4/22/2019 41'183 3 Effective on June 15, 2019, the following paragraph is added to Section 3 of the Lease: Tenant at its sole cost and expense, agrees to comply with, and provide and maintain the Premises in compliance with all applicable laws, rules, ordinances and regulations issued by any federal, state or local political subdivision having jurisdiction and authority in connection with the Premises including the Americans with Disabilities Act ("ADA"). If the Premises are not in compliance with the ADA or other applicable laws Landlord may enter the Premises and perform such obligation without liability to Tenant for any loss or damage to Tenant thereby incurred, and Tenant shall pay Landlord for the cost thereof, plus 10% of such cost for overhead and supervision within 30 days of receipt of Landlord's invoice. 4 Effective on June 15, 2019, the following paragraph is added to Section 7 of the Lease: Tenant hereby voluntarily releases and waives any and all claims and causes of action for damages, costs, expenses, losses, fees and compensation arising from or related to any cancellation or termination of this Lease by Landlord, including any cancellation or termination for highway purposes (as determined solely by the Landlord). Tenant agrees that it will not make or assert any claims for damages, costs, expenses, losses, fees and compensation based upon the existence, cancellation or termination of the Lease. Tenant agrees not to sue or institute any legal action against Landlord based upon any of the claims released in this paragraph. 5. Effective June 15, 2019, Section 9 of the Lease is deleted and the following Section 9 is substituted therefor: Section 9 CIVIL RIGHTS The tenant for itself, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree that in the event improvements are constructed, maintained, or otherwise operated on the Premises described in this Lease for a purpose for which a Landlord activity, facility, or program is extended or for another purpose involving the provision of similar services or benefits, the Tenant will maintain and operate such improvements and services in compliance with all requirements imposed by the Acts and Regulations relative to nondiscrimination in federally -assisted programs of the United States Department of Transportation, Federal Highway Administration, (as may be amended) such that no person on grounds of race, color, national origin, sex, age, disability, income -level, or limited English proficiency will be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said improvements. 6. The terms of the original Lease and its amendment(s) are expressly reaffirmed and remain in full force and effect. By this reference the original Lease and its amendment(s) are attached and incorporated into this agreement. Commercial Amendment Page 2 of 3 LS 1022 4/22/2019 184 TENANT City of Shakopee Signature Print Name W; l k divt Cd47'Title Date Signature A6-61 Print Name ,fir esi, (1611,-c.,,), Title C, En vteer- a j?Lbl � ti1�r y pr&b e Date qviq LANDLORD, STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION COMMISSIONER OF TRANSPORTATION By Date Lynn Clarkowski P.E. Metro Program Delivery Director Approved as to form and execution OFFICE OF CONTRACT MANAGEMENT By Title Date Coio-k46-6- Commercial Amendment Page 3 of 3 LS1022 022 4/22/2019 185 LS 1003 6/12/2014 Commercial Lease Page 10 of 14 rnDEPARTMENT OF TRANSPORTATION March 12, 2025 City of Shakopee Attn: Barb Potthier, Administrative Assistant 485 Gorman St. Shakopee, MN 55379 Parcel: County: Property Address: 7005 (169=005) 901 0075 Scott South side of T.H. 169 .75 mile west of CSAH 18 Dear Ms. Potthier: Lease No.: Property Use: Rent: Term: 1500 W. County Road B2 Roseville, MN 55113 70005 Pet Exercise Area $672.00 five (5) year(s) Attached is a copy of Commercial Amendment #2 by and between the State of Minnesota, Department of Transportation (Mn/DOT) and City of Shakopee for the above referenced location. After your review of the attached, please have the appropriate person(s), sign this lease, and return in a timely manner to me via email for final processing. In addition to forwarding the Tenant - executed Lease, please forward a copy of the required Certificate of Insurance, as required in Sections 10 and 11 of the Lease. Please email this directly to me at Katherine.roen@state.mn.us The lease from the State of Minnesota, Department of Transportation is a legal document; if you have any questions or request modifications to the lease, please contact me at 651-234-7550 or by email. Upon receipt of the above -mentioned items, a fully executed copy of the lease will be sent to you for your records. Sincerely, Katherine Roen Real Estate Aide Metro District C: District R/W Engineer— Rebecca Parzyck, P.E. Office of Finance — Jane Olson Lease file Commercial Lease Cover Letter Page 1 of 1 LS1004 3/12/2025 187 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.0 May 6, 2025 Approve of a Contract Amendment with SRF for Professional Services for the County Road 101/Shenandoah Drive Traffic Signal Improvements Micah Heckman, Assistant City Engineer Alex Jordan, City Engineer Action to be considered: Authorize the execution of Contract Amendment No. 1 for Professional Services in the amount of $33,450.00 with SRF Consulting Services, Inc. for the County Road 101/Shenandoah Drive Traffic Signal Improvements. Motion Type: Simple Majority Background: The City Council approved a Professional Services Agreement (PSA) with SRF for design, construction inspection and administration services at its October 3, 2023 meeting for the County Road 101/Shenandoah Drive Traffic Signal Improvements. The proposed changes to the original construction services scope are due to 1) increased inspection hours for the extended construction schedule stemming from the delay in receiving approval from Union Pacific Railroad for the proposed improvements; and 2) changes to trail connections that were requested by Scott County during construction. The cost of the requested contract amendment is $33,450.00. Recommendation: Authorize execution of the amendment. Budget Impact: The contract amendment increases the engineering services cost by $33,450.00. The authorized project funding included $117,000 for contingency to address contract changes during construction. The contingency is sufficient to cover the requested contract amendment without a budget amendment. Attachments: Amendment No. 1 - SRF 188 SRF SRF 16833.PP April 8, 2025 Mr. Darin Manning, PE Project Engineer, Engineering Division City of Shakopee 485 Gorman Street Shakopee, MN 55379 Subject: Amendment Request for In -Construction Services for CSAH 101 and Shenandoah Dr. Traffic Signal and unbridled Ave turn lane Improvements CIF -23-016 Dear Mr. Manning: SRF Consulting Group, Inc. (SRF) has been assisting the City with the construction administration, inspection, construction staking, material testing, and as -built drawings for the referenced project. As you know, this project's schedule has been affected by a delay in getting the necessary R/R agreements. Additional design was completed to add pedestrian ramps to the Northeast and Northwest corners of the CSAH 101/Shenandoah intersection. These items resulted in the following: • The project duration was estimated at eight weeks. Through last Fall, we have been in some stage of construction for approximately 30 weeks and anticipate approximately one week of construction remaining this spring, resulting in additional contract administration and inspection time • Additional construction staking resulted from inefficient trips as we had planned to combine trips for project items that ended up not being constructed concurrently, and we had additional staking related to the pedestrian ramp revisions. • Our subconsultant, AET, had additional concrete tests/trips, partially due to the contractor's operations and partially due to the pedestrian ramp revisions. • Added design effort for the pedestrian ramp revisions at CSAH 101/Shenandoah. Based on these items, we request an amendment to our current budget as follows: $6,950.00 $25,750.00 $1,750.00 ($1,000.00) $33,450.00 Construction Staking Construction Administration - includes $3,000 for pedestrian ramp revisions American Engineering and Testing As -Built Plans Total Amendment Request www.srfconsulting.com 3701 Wayzata Boulevard, Suite 100 I Minneapolis, MN 55416-3791 1763.475.0010 Equal Employment Opportunity/Affirmative Action Employer 189 Mr. Darin Manning, PE City of Shakopee April 8, 2025 Page 2 The estimated cost for our original scope of services is $119,229.75; with this amendment, we are requesting a revised total contract amount of $152,679.75 We understand that the City will prepare an amendment to our professional services agreement for this work. We appreciate your consideration of this request and look forward to continuing to work with you on this important project. Please feel free to contact us if you have any questions or need additional information. Sincerely, SRF CONSULTING GROUP, INC. Bob Moore Vice President RGM/aj s S:\Marketing\Proposals\2023 Letter Proposals\ 16833.PP._Shakopee 101 -Shenandoah -Unbridled \Amendment\20250408 16833.PP Shakopee rAmendrnent. docx 190 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.v May 6, 2025 Approve the 2025-2026 Liquor License Renewals Heidi Emerson, Deputy City Clerk Action to be considered: Approve liquor license renewals for 2025-2026, and waive the requirements of City Code section 114.02 (I) for Global Restaurant Group dba Dangerfields and Stonebrooke Golf Club LLC., conditioned upon compliance with all licensing requirements. Motion Type: Simple Majority Background: Renewal applications were sent to license holders in April for completion. The applications have been completed and all inspections that are required by City Code will be completed by the Fire Department throughout the year. All paperwork must be in order, and all fees must be paid in full, prior to issuance of the license. In accordance with section 114.02 (I) of the City Code, no on -sale liquor license shall be granted for operation on any premises which does not have city water. The Council may waive this requirement for any business having obtained an on -sale license prior to July 1, 1997, or a business operating at a premises where potable water is supplied from a well, as long as their water quality from the well is tested and approved by the Minnesota Department of Health in accordance with their standards. Staff has contacted the Minnesota Department of Health and Environmental Services regarding the wells at Global Restaurant Group dba Dangerfield's Restaurant and Stonebrooke Golf Club to verify that they have been tested, and meet water quality standards. Recommendation: Approve the above requested motion. Budget Impact: 191 none. Attachments: 2025-2026 Liquor License Holders 192 2025-2026 Liquor License Renewals American Legion Club Applebees Arnie's Friendly Folks Club Babe's Place Badger Hill (Small Brewer) Badger Hill (Taproom) Bravis Modern Street Food Bun Mee Vietnamese Baguette Canterbury Park Chilli's Bar &Grill Cub Foods #6689 Cub Liquor#6691 Dangerfield's Don Ramon El Fogon EL Gallo Loco EL Toro Mexican Restaurant Holiday Stationstores Inc. Holiday Stationstores Inc. Holiday Stationstores Inc. Hy-Vee Grocery Hy-Vee Market Grille Hy-Vee Wine & Spirits Kwik Trip #441 Kwik Trip #447 Los Ranchos Mercado (3.2 On Sale) Los Ranchos Mercado (Wine) Mallards Restaurant Mana Brewing (On Sale) Mana Brewing (Taproom) Marcus Southbridge Crossing Cinema McCoys Copper Pint Merwin Liquors Mister Taco Mr. Pig's Smokery Muddy Cow Bar & Grill O'Brien's Public House Old Southern BBC (3.2 On Sale) Old Southern BBC (Wine) Pablo's Mexican Restaurant Pullman Club Riverside Liquors 12661st Avenue East/Box 262 1568 Vierling Drive East 1221st Avenue East 124 Holmes Street S 2805 Winners Circle Drive 2805 Winners Circle Drive 2815 Winners Circle Drive 4135 Dean Lakes Blvd. 1100 Canterbury Road 8098 Old Carriage Court 1198 Vierling Drive East 1262 Vierling Drive East 15831st Avenue East 1561 1st Avenue East 1555 1st Avenue East 911 1st Avenue East 1120 1st Avenue East 3901 Eagle Creek Blvd 1381 Greenwood Court 444 1st Avenue East 1451 Adams Street South 1451 Adams Street South Suite A 1451 Adams Street South Suite B 1522 Vierling Drive East 8225 Crossings Blvd 590 Marschall Road 590 Marschall Road 180 N. Atwood Street 129 S. Holmes Street 129 S. Holmes Street 8380 Hansen Avenue 1710 Crossings Blvd 471 MarschalL Road South 105 Lewis Street South 2875 Winners Circle Way 1244 Canterbury Road 3381st Avenue East 8088 Old Carriage Court 8088 OLd Carriage Court 230 Lewis Street 124 1st Avenue West 5071st Avenue East 193 Ruby's Family Restaurant Sam's Club #6311 Sapporo Shakopee Aerie Shakopee Ballroom Shakopee Brew Hall (Small Brewer) Shakopee Brew Hall (Taproom) Shakopee VFW Post Shakopee Wine Cellars Sol 21 Asian Bar and Bistro Inc Southbridge Liquor Southside Liquors Stonebrooke Golf Club SuperAmerica #4035 SuperAmerica #4546 SuperAmerica #8510 Texas Roadhouse The Golf Garage Tokyo Sushi & Grill Japanese (3.2) Tokyo Sushi & Grill Japanese(Wine) Tommy's Malt Shop Turtle's Bar & Grill Valleyfair Walmart #3513 12051st Avenue East 8201 Old Carriage Court 1114 Vierling Drive East 220 2nd Avenue West 2400 4th Avenue East 1261st Avenue East 126 1st Avenue East 12013rd Avenue East 4041 Dean Lakes Blvd 8048 Old Carruage Court 8071 Old Carriage Court 1667 17th Avnue East/Suite 101 2693 County Road 79 11551st Avenue East 1298 Vierling Drive East 1195 Canterbury Road 8160 Old Carriage Court 1282 Vierling Drive East 8080 Old Carriage Court North 8080 Old Carriage Court North 1101 Adams Street South 1321st Avenue East 1 Valleyfair Drive 8101 Old Carriage Court 194 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.w May 6, 2025 Declare Scuba Diving Equipment as Surplus and Approve Sale to the Carver County Dive Team Mike Nelson, Fire Chief Action to be considered: Declare the fire department's retired scuba diving equipment as surplus and approve the sale of the equipment to the Carver County Dive Team for $500. Motion Type: Simple Majority Background: In March, the Fire Department disbanded its dive team due to a lack of utilization and to put more emphasis on a surface water rescue program that better aligns with the types of water incidents that the fire department has been responding to. Since March, the Fire Department has been evaluating the retired scuba equipment and repurposing items that could be used for the future surface water rescue program. Through this process, the department has identified items that cannot be repurposed for surface water rescue and other items that are beyond their recommended service life. The fire department recommends that these items be declared surplus and removed from the fire department's equipment inventory. Through Minnesota State Statute 86B.105, the Scott County Sheriff is responsible for search and recovery efforts in all bodies of water within Scott County. The Scott County Sheriff has an agreement with the Carver County Dive Team to provide this service throughout all of Scott County, including within the City of Shakopee. The Carver County Dive Team is aware that the Shakopee Fire Department has disbanded 195 its dive team, and the Carver County Dive Team has expressed interest in purchasing some of the scuba and communications equipment that the fire department has identified as surplus for $500. The fire department believes the equipment that the Carver County Dive Team is interested in has some value, even though these items show wear and tear and are reaching or have passed their recommended service life. The fire department believes that $500 is an appropriate offer for the items the Carver County Dive Team is interested in. These items will also continue to provide value to the City of Shakopee if or when the Carver County Dive Team is requested to provide service within the City of Shakopee. Items recommended for sale to the Carver County Dive Team include: • (3) Large Drysuits • (3) XL Drysuits • (3) XXL Drysuits • (8) Thermals • (4) Communication Rope Bags • (2) Communication Boxes • (7) Aga - Diver Full Face Masks & spare parts • (8) Diver Weight Pockets • PVC Obstacle Course The sale of these items to the Carver County Dive Team falls within the requirements of Minnesota State Statute 471.64, subd. 1. Recommendation: Approve as recommended. Budget Impact: None. Attachments: 196 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 10.a May 6, 2025 Monthly Financial Report - March 2025 Nate Reinhardt, Finance Director Action to be considered: Review of March 2025 General Fund revenues and expenditures and first quarter investment report. Motion Type: Informational only Background: General Fund - March 2025 (see attachment) This early in the year, the timing of one of two large receipts or payments tend to skew the variances. Revenue variances (25% target) • Taxes will remain below budget targets until the 1st half settlement is received in June • Licenses and permits are currently tracking ahead of budget targets and prior year. • Investment income for 2025 has not yet been allocated to the miscellaneous line item. This adjustment will occur once the 2024 audit has been completed to ensure accurate starting balances for each fund. Expenditure variances (25% target) • Total expenditures are within the normal range and similar to last year's percentage through March. • Mayor and Council expenditures are currently exceeding budget targets as a result 197 of the timing of annual dues (paid at the beginning of the year). Quarterly Investment Portfolio Report - Q1, 2025 (See attachment) Attached is the 1st quarter investment portfolio report including a cover page that provides a comparison of investment results over the past five years. The report provided by Wells Fargo Securities encompasses all city investments. As required by the investment policy the report provides: • Total return performance measured against the the three year treasury (Page 6) • Weighted average yield (Page 3/Page 6) • A listing of individual securities held at the end of the reporting period listed by maturity date (Pages 16-19) • The carrying basis, the current calculated accredited basis and the current market value (Page 3) As a reminder, the city's investment policy is guided by the investment acronym SLY, which stands for Safety, Liquidity and Yield, and in that priority order. Safety of principal is the foremost objective of the investment program. Second, the investment portfolio needs to remain sufficiently liquid to meet day-to-day operational requirements. Lastly, attaining a market yield is the third goal of the investment policy. The first two priorities of safety and liquidity limit the ability of the portfolio to realize comparable private sector earning in those robust years. However, the policy also minimizes the changes of experiencing losses in the down years. Recommendation: Information only Budget Impact: N/A Attachments: 2025.03 Monthly Financial Report- with Revenues.pdf March 31, 2025 - Investments Narrative.pdf 198 City of Shakopee Portfolio Analysis_03.31.25 (Wells Fargo).pdf 2025 March Financial Report (Powerpoint).pdf 199 CITY OF SHAKOPEE Monthly Financial Report YTD March March YTD Budget March YTD 2025 2025 2025 Balance Percent 2024 Budget Actual Actual Remaining Used Actual 01000 - GENERAL FUND REVENUES: * - TAXES 23,446,450 0 0 23,446,450 0% 0 * - SPECIAL ASSESSMENTS 17,000 0 0 17,000 0% 40 0 * - LICENSES AND PERMITS 3,810,750 620,220 1,355,388 2,455,362 36% ot 976,655 * — INTERGOVERNMENTAL 5,430,000 359,312 995,813 4,434,187 18% 4> 933,205 * - CHARGES FOR SERVICES 5,236,800 431,731 1,546,761 3,690,039 30% 1,658,560 * - FINES AND FORFEITS 325,200 31,080 59,216 265,984 18% 58,663 * - MISCELLANEOUS 537,100 10,845 13,145 523,955 2% 226,561 TOTAL REVENUES 38,803,300 1,453,189 3,970,323 34,832,977 10% r 3,853,644 EXPENDITURES: 11 - MAYOR & COUNCIL (205,900) (7,597) (80,178) (125,722) 39% (43,596) 12 - ADMINISTRATION (2,726,280) (196,997) (639,876) (2,086,404) 23% (610,637) 13 - CITY CLERK (480,700) (20,534) (91,112) (389,588) 19% (128,346) 15 - FINANCE (1,166,950) (45,831) (194,097) (972,853) 17% (194,952) 17 - PLANNING AND DEVELOPMENT (765,540) (51,908) (167,209) (598,331) 22% (191,965) 18 - FACILITIES (694,300) (45,814) (121,746) (572,554) 18% (125,211) 31 - POLICE DEPARTMENT (12,973,990) (918,960) (2,763,286) (10,210,704) 21% (2,443,514) 32 - FIRE (4,448,100) (326,019) (905,877) (3,542,223) 20% ' (852,200) 33 - INSPECTION-BLDG-PLMBG-HTG (2,132,100) (136,388) (533,353) (1,598,747) 25% (518,148) 41 - ENGINEERING (1,430,500) (95,700) (280,870) (1,149,630) 20% (290,199) 42 - STREET MAINTENANCE (2,846,050) (141,678) (458,538) (2,387,512) 16% (382,938) 44 - FLEET (607,800) (38,694) (121,769) (486,031) 20% (145,675) 46 - PARK MAINTENANCE (3,514,200) (360,260) (798,080) (2,716,120) 23% ' (626,472) 67 - RECREATION (5,558,990) (399,030) (1,087,468) (4,471,522) 20% _ (1,071,442) 91 — UNALLOCATED (127,900) (415) (1,301) (126,599) 1% ot (1,135) TOTAL EXPENDITURES (39,679,300) (2,785,826) (8,244,761) (31,434,539) 21% ' (7,626,430) OTHER FINANCING * - TRANSFERS IN 876,000 0 0 876,000 0% 0 * - TRANSFERS OUT 0 0 0 0 #DIV/0! 0 OTHER FINANCING TOTAL 876,000 0 0 876,000 0% 0 FUND TOTAL 0 (1,332,637) (4,274,438) 4,274,438 (3,772,786) Key Varies more than 10% than budget positively Varies more than 10% than budget negatively Within 10% of budget 200 City of Shakopee Investment Information March 31, 2025 Investments The City currently has a cash and investment balance of $82.0 million compared to a balance of $88.8 million one year ago. The City's total investment gain for 2025 is $1,435,105 which is comprised of investment income in the amount of $700,252 and an unrealized gain of $734,853. This compares to an investment gain for 2024 of $666,012, which included investment income of $706,498 and an unrealized loss of $40,486. The City intends to hold all investments until they mature, however it's important to keep in mind that changes in market interest rates will impact unrealized gains/losses of the investment portfolio. Rising interest rates in 2021 and 2022 resulted in unrealized losses ("paper losses") over those years, while declining/flat 2023, 2024, 2025 rates led to unrealized gains. $2,700,000 $2,400,000 Interest Earnings by Year 2021-2025 $2,100,000 $1,800,000 $1,500,000 $1,200,000 $900,000 $600,000 $300,000 $- 1st Quarter 2021 2nd Quarter 3rd Quarter 2025 4th Quarter 2022 2023 2024 $2,100,000 Unrealized Gain (Loss) 2021- 2025 $1,600,000 $1,100,000 $600,000 mom_ �►' $100,000 $(400,000) $(900,000) $(1,400,000) $(1,900,000) $(2,400,000) $(2,900,000) $(3,400,000) $(3,900,000) $(4,400,000) 1st Quarter 2021 2022 2nd Quarter 2023 2024 3rd Quarter =•. 2025 4th Quarter 201 aD O v I —I ,of3 1-7i _']_).) CU ct --I • i—I .J) Li -I cn City of Shakopee in N 0 N CO Analysis Date: 3/31/2025 Portfolio as of: 3/31/2025 Market Data as of: JJ Bartlett (402) 498-5022 jj.bartlett@wellsfargo.com © 2025 Wells Fargo Bank, N.A. All rights reserved. Table of Contents LON00M NNNN Treasury, Agency, & SSA - Summary Money Market Sector - Summary Brokered CD - Summary Municipal - Summary M MBS Fixed - Summary M LO N 00 a1 N O N Portfolio Summary Cash Flow Report Historical Performance Duration Contribution Projected Call Report Credit Rating Monitor Positions by Sector Positions by Maturity Positions by Maturity - Scenario Analysis M N a) a) CID z C m 0 ca u_ v, a) N 0 N Portfolio Analysis O ea U 0 0 0 0 a Coupon Structure Portfolio Snapshot Q \ m m U1 d ■ CO o 2 N• U • O) (O r -I ai N rl 00 rn m O N - r -I l� Ln Lo crj N (Nis 00 00 00 Number of Positions O O O 1 - CZ Book Value ($000) Mkt Value w/o Accrd ($000) Unrlzed Gain / Loss ($000) 0 O U RINIIMUZIEW -O o N O x o 0 o ■ redit Exposure N N Ln C) O (N! '! N N ry O m Book Yield Market Yield Wgt Avg Maturity a) J a) rts a) Effective Duration Effective Convexity Long Term Rating Short Term Rating 12M Projected Cash Flow ($000 O O O 00 N N N LO m uC N rl N m Overnight Funds Principal Overnight Funds Interest Term Securities Principal Term Securities Interest Total Cash Flow z as z E z A -1+/A -1/P-1 Annual Cash Flows and Yield Runoff (*excludes O/N) Overnight & Monthly Cash Flows and Yield Runoff* • Run Off Yield a --r • co U ■ ■ Interest N rl • N OO M • m N • O I i O O O O O O O O 0 0 0 0 0 0 0 o o O O O O O O O O O O O O o o O O O O O o o O O O O O Lf) o UI • O Lr) O O1 M M N N rcs a) >- ro a) >- L a) >- • Run Off Yield ro U N 4J C ■ Ls) N N • m • Ln • co N N • N rl • O1 O • N • rl ✓ l ■ Ln oo i N • O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 O O O O O O O O O O O O �O Ln• s M N Z O *Cash Flow Projections Chart - 1 Year Cash flow does not include O/N Cash Flow or Run Off Yield Portfolio Analysis Cash Flow Projections tift 4-4- O\ C ;l4 2 4-' O_ E �L a COCD <O N w M N y co M Lo- co- Ln M N O <O N O <O N 01 M M M 01 00 N Ln 01 CO 00 O 00 ▪ IN 7 <O Ln 0 N7fO - 00 00 01 O CO O M M M r, 00 r, M 00 00 M 00 00 01 N CO N7t Ln N O N r-1 M CO CO Ln w w w w w w w w w w w w w w w w w w w w w w N rl N rl 7 M Ln CO N rl O Cr) N CO CO r-1 CO N N N 00 N O1 O r O N CO CO N Ln 00 M O1 Ln O N 00 M Ln CO r-1 00 O Ln N M O co co M N M <O rl O Ln N I� Ln N C4 N w w w w w w w w w w w w w w w w w w w w w w O1 Cr) N CO rl M Cr) Ln N 00 O rl Cr) L1') CO I� O1 r-1 N <O <O N 00 rl rl rl N N N N N N M M M M M M M r rl 00 01 CO Ln rl M CO rl rl7rO rl CO O> 01 00 7f N N N r1 Ln CO CO Ln O1 00 r1 7t 00 CO 01 00 r1 r1 Ln N O O O1 r1 00 Ln Ln O1 Ln O O N M r1 N O r1 M CO r1 M O 01 w w w w w w w w w w w w w w w w w w w w Ln Ol O 00 M Ol Ol Ol N M CO Ol N Ol CO Ol M r1 Lf) Ln CO O 00 N O 7t Ln r1 Ln 00 CO N N 7f LO Ln Ln <4 O Ln N O Ln <O M N N 00 CO 00 O 7r M Cfl M 7f 01 7t CO Ln N O N N M w w w w w w w w w w w w w w w w w w w Ln M rl N r1 N r-1 r-1 rl rl r-1 r-1 r-1 N r-1 r-1 M r-1 Ln r -I Ol O N N CO Ln 00 r -I O r -I in r-1 N r -I N r -I Ni (Ni N O N M O r, Ol N M N CO N <O M 00 rl N N N N Lf) CO CO O M rl CO 00 CO M O 00 Ln CO- O1 O1 O1 N GC N CO 00 00 O N t O CO 711 N 00 co_ N 711 Ln N r -I N r -I I I r -I 00 M rl N in O a) co N r -I Oi N Cr) N r -I CO CO in O Ln <O N N ,—j M CO O rl CO N 00 01 w w w w w w w w 00 O N r1 r1 Ol 00 CO N rl N O N N M rl rl rl rl rl r1 rl 00 t O Ln CO 00 O N N 00 N N r1 00 Ln r1 N 7r O N N O1 M <O t O CO 7r <O 01 • w w w w w w w w w ▪ al O1 N O1 CO N t O CO t • rl N N M O O1 N N Ln N CO N N N rl N rl rl rl rl rl rl L n N N N Ln N N N N N L >' ' ▪ O) 0 - > u Q 0= Q) U O v N Q QcnOzO�1� Cr) M Ol N Ol N CO O M r-1 N CO Ln O N r -I r -I r -I N M N O N 00 CO N N N N r-1 Oi Ln M Cr)r-I CO Ln co '� O Ln N M N 00 O N CO r1 1—I Ln O L O N m Ln O Ln N N N r -I r -I r -I - N r -I Oi M N CO r -I O1 r1 0) M O N O r-1 N 0O N N CO O O1 N N N O1 Ln N O 01 01 Ln CO N r1 co w w w w w w w w w w Cfl N N N N 00 Ln M rl ✓ l r -I r -I r -I r -I N r-1 r -I r -I r -I r -I Ol O> Cr) N N r -I N O1 t N t I� O> CO 01 O N t CO 0) Cr) t Ln CO Ln Ln rl N rl Ln O w w w w w w w w w w O O t N N O1 r1 <O Ln CO sctN CO Ln M 7t N r -I 7r rH rH rH rH rH r-1 r1 r1 r1 r-1 r-1 <O CNO CO CO C4 CO CC) CO (NI N <O N N N N N Qc 41-j o v Q2�Qcn0za N N v U- r�-1 <0 V 7 <0 M a) O1 O N ca N U O1 0 00 Ln N N Ln N rl Ln O1 N O CO N Cfl O N N N N • N CO O Ln r1 01 O CO w w w w w w w w w w r -I 00 I� CO CO N M rl co N r1 <O 00 r1 h r1 O O <O N N <O N O Ol <O COC0 O1 w w w w w w w w w w w N 00 Ol Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln in Ln r -I 7 N <O O M N M CO r, Cr) 00 Cr) Cr) N Ln Ln 00 r, Cr) 00 Ln Ln Ln 00 rl Cr) N w w w w w w w w w w w r -I CO Ol 00 CO Ol r4 00 N r -I 00 Cr) 01 M r1 N M N M O1 O1 O Ln O1 7 <O N O1 N r1 01 O N r-1 rl CO O IN N M N CO O r-1 00 Ol Ln r -I M Cfl M Ol O N Ol Cr) Cr) r1 r1 Cr) 7 M N Cr) Ln LO r -I N N Ol M Lf)r,M CO N Ln M r-1(3) CO N 0 00 <O O CO O Ln N 00 M Ln 00 CO 00 O1 Ln O1 Ln Ln Cr) N N CO N CO Ln Ln <O N N N O N ro Cr) N Ln N CO Cr) Ln N O CO M M M 71= M 71=N r -I r-1 rl r -I r -I r -I r -I rl N r -I r -I r -I r -I 71" N 00 00 N r- I Cfl N c).)rl co in co co M Ln O 00 7 O1 w w w w w w M w w ▪ N r1 O 01 r1 O O N r -I r1 r1 r1 r1 r� rH rH r1 NNNNNNNNN L N Q> v i N u O v QQcnOzO1_ M O CO CO Cr) N N Ln co a) r -I CO Ln O a) ro O a) 00 ro U Portfolio Analysis Cash Flow Projections - 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N N rl M O O N N N O 0 O O O CO CO O O CO O ri Ln O O N CO Portfolio Analysis N N V Lr) f6 N O N ra • • - LL 1 221 CITY OF SHAKOPEE Monthly Financial Report el ea March YTD March YTD GENERAL FUND O O vn vn O M . V1 O NO NO NO NO N V1 NO VIII, 00 00 N f� M V1 V1 N O1 O1 NO N ha 00 € q' �O • r` NO N et O 00 O1 CO ' N N v1 O% en et V1 'O .4 O �' O1 en f- N- M V1 NO M O1 O1 N V1 N •-+ •-a O1 'O d' -+ ef;O CO er �--� V1 • M N 00 O N V1 NO •--� •-+ •—� e'1 O1 O1 N V1 .-+ O% 00 er N f- v �--� �O .—a .--� •--� •--� 00 V1 N M sO O rl on 'O PI 'O 4 4 '4" I' I" 1' !' 1" 1" I' I 1' 1' o e o o e 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O VO 00 O 00 N p O1 en O1 N- N 00 .. O V1 O NO O on 0-- M •-+ en •-+ - en N .4 N .4 NNNN •-+ N N N f`1 O O N N- O1 Tr In V1 O 'O 00 M 00 V1 • O M O OA O' e�O O en - V1 M O1 XO N • 'O N V1 M • N er M N O O 00 en ^+ NO V1 'O rr M 0o f- N •--� V1 V1 �O O1 M VI Cr% VI M O1 I •--� .�i 9.1 O O O elf •--� O V1 nq .-r M 00 T' N en f- O 00 O O% O N V1 en en .4 'O M ,• 0 0 0 0 0 0 0 V1 O V1 0 0 0 0 et O f- O 00 N •-! O 'O V1 f: ^' en 00 M vv1 of eei VI Vi 34.832.977 en rl fry O O► 00 04 'p 38.803.300 N • 00. Tr en N. O N ---- O N O1 N 0 en •-• 00 in en In O N er en en N N O1 f- er V1 00 en V1 f- N f- %O n O •-+ V1 V1 V1 NO O1 N 00 Ni O Ni 04 O1 f, sO so .. sO N 00 00 N- O% f` .. e!' O1 d' 00 00 •-+ f` N ... O en O1 V1 V1 N V1 V1 •-a en 41.r.. d' .--4 N 0 .4N N ,r 00 NO N f\ O1 NO NO f` M O 00 O% O 00 •-+ - 00 .�-. 0 C N N oo M 0000 in N O dO' en . . . .. . . . . . . . . . . . O O% •-. et f- .. en V1 en O 00 •-. CO h.-. 00... en .. NO N N- O% OVM1 N . ---oo in N O% O �' • f` f� �' •--� 0O Tr 0 0% OO 0 CO 'p O O V1 O% O, en en O - 'O .--i 00 O f- O% NO M •-� V1 O1 V1 00 O1 00 O1 O en f- NO 'O N O NO 0 V1 00 NO NO V1 - 00 O 0% `-1 O1 N v't N M O1 Tr en 'O O1 m en en 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 00 O V1 er O O1 O O O V1 O O O1 O O1 N r` O1 VI en cA •-• .4 V1 O oO N O1 . . . . . . . . V1 NO O NO V1 d' M 00 N O ,O N. er 00 f� ON 00 NO NO 0%(-.1. men Tr O •-+ v1 N N f- er — N. NO O% er - er 00 NO V1 V1 •� • n1 .-� N •-� fV er fV01 VI 15 - FINANCE 18 - FACILITIES 31 - POLICE DEPARTMENT N M 33 - INSPECTION-BLDG-PLMBG-HTG 41 - ENGINEERING U z w 42 - STREET v V O1 67. M r -f b PI 'O el 0? it' 04 l- e; O oa O O O o —• o O O A O O o NO NO f- t� 00 00 O O 0 O O O O O 04 z . .‹ Q z X0 4 O -4 .4 4 0 .o wu w fldlli: � � 01 O * H o * - TRANSFERS OUT O O 'O r 00 OTHER FINANCING TOTAL oo M r t - PI "! 00 r -- PI r M 'O PI M O FUND TOTAL 222 223 se, >1 4 is The C Occ>leocs O (-%; O N O O 224 225 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 10.b May 6, 2025 Police Annual Report Presentation Jeff Tate, Police Chief Action to be considered: Information Only Motion Type: Informational only Background: The police department will present their 2024 Annual Report. Recommendation: Council is asked to hear the police department's 2024 Annual Report Presentation. Budget Impact: None. Attachments: Annual Report - 2025 powerpoint.pptx 226 N. N N N 4-) co CC • U t 4 Q] Z 4 6 0' ,'::2, fl a p '", t 43 9 I 17ZOZ £ZOZ MM LZOZ OZOZ 61.0 8 LO L LOZ 91.0Z 5LOZ 17LOZ L0Z LOZ LLOZ 0 l0 Z 600Z I 7.47% •D D O O' O •O O O O'' D M N O Qt 00 �f7 N N tin 4-0 4-0 VI 1:0 IJJ CU 14' eN O IN 014411111411444° .111 g)," a) O cc 6. 4 „ . . . i ,), Ile T I. Drn 0 �f1 Tim 2022 Clearance Rate a) Cr42 (13 co 0 f i Nt IN 22,661 CO CA z CaLLs for &entice Non -Warrant Arrests Warrant Arrests {not included above) 0 Ch CC 'CC X 0 0 Tr 041 01 Oil CI 01 0 Csi ict X11 co 0 Ull iX MI 0 (*) ICC 0 VI 0 Larceny VandaLism 0 2024 TOP CALLS FOR SERVICE CD co co ci) 0 rYryr7 ia) TJ CO Co E IF ill ris 7 C C ircit CD (13 0 0.4 (NJ O ■ CC Co CD N 4-0 ■ ci U C I C U- ■ ▪ u, co r1/2. cc; r�'�iy7 �^Y 100 U) 0 C 0 O) C I cz; CNi 0 I -O 1— f- CO C' r-,_ co co co co Li) L to z O 4 I- 0 Total. Citations Issued Verbal Warnings Issued Written Warnings Issued Child Safety Restraint Citations e tb l.t Citations Snowbird Citations N O • co U N U co 4-) �N Q1 DC O 4-) co 111 IN !Kr CN Ch N N O Z (a N N.. C51 Response to Resistance Incidents Subjects Involved O U cc cc CV 0 N • it — Non -Warrant Arrests Warrant Arrests (not included above) TotaL Arrests J eki O 01 .r - LO C\I 04 0 1-O 01 CA C.,1 '71- i'L- Q O Csil CNI °D 'IL — 0 CNI ' LLI > D —I 0 Z < M O icc en CA1— co IL— 0 esi -- Lo 'L- r... ir_ Cp CD '1- CD ,r. O L O '7- 1- gC`NI 4 in HO 11- 0 r---, Arre st Z O 12 gl y,. c o X cl ell In co co Li IN 44' Ci w Prescription Drugs (pill) FentanyL Powder (grams) N Lui U) U) O M IX CI V 0 c1 01 m 04 0 04 Tr CO r O 0 CO r' L CA CC 4 O. E O O I- 0 CN 0 01 ui csi csi Investigations Search Warrants Drug Arrests Non -Drug Arrests (CI CCS U 0 N c� N Ct N 7i 0 N Future Needs and Trends N O N 0 0 N b0 co co U N CAA a) New County Dispatch/Records L f5 U Training Needs O 0 U co La I= CC m 0 0 N bp co ._ 4-) = v) m SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 11.a May 6, 2025 Westminister Baseball Field Improvements Kelsi McNutt, Parks and Recreation Director Action to be considered: No action at this time Motion Type: Informational only Background: The Shakopee Youth Baseball Association is wanting to make some improvements to the Westminster fields. They are wanting to bring the outfield fence in from 240ft to 200ft, install field armor at the batting boxes, grass the inflieds, and concrete the dugouts. They are just in the idea phase and would like to seek council support and guidance on their ideas before moving further into the planning process. Recommendation: No formal action needed at this time. The objective to to get councils thoughts, ideas and general support before the the SYBA moves further into the planning phases of this project. Budget Impact: No budget impact at this time. Attachments: 238 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 11.b May 6, 2025 Long-term financial plan. Nate Reinhardt, Finance Director Action to be considered: No action requested. Motion Type: Informational only Background: As the City Council, you play a key role in financial planning such as setting a service vision, adopting financial policies and keeping long-term financial sustainability at the forefront of decisions. Unlike the annual audit report and annual budget book, there is no set guidelines or template to follow when preparing a long-term financial plan. There is value in going through the exercise and discussing the city finances from a wider perspective. The long- term financial plan presentation covers trend analysis and General fund projections. This will serve as a preliminary step in the annual budget and capital improvement planning processes before determining the annual needs of the city. The long-term financial plan will be incorporated in the City's published Capital Improvement Plan. Recommendation: Discussion and feedback on long-term financial plan. Budget Impact: N/A Attachments: City of Shakopee Long Term Financial Plan - 5-6-2025.pdf LTFP Presentation (5-6-2025). pdf 239 City of Shakopee Long-term Financial Plan May 6, 2025 The Long Term Financial Plan (LTFP) is intended to serve as a tool, providing Council and the public with the insight required to address issues that impact the City's financial condition. The LTFP will be presented to the City Council on May 6, 2025. The LTFP discusses and views city finances from a wider perspective and serves as a preliminary step in the annual budget and capital improvement planning processes before determining the annual needs of the city. Menitor Budget Shakopee Sustainable Cycle of City Government Develop Balanced Budget Develop Long Term Financial Plan The model illustrated on the next page sets high -quality City Services as the foundation of a healthy and growing community as shows where external forces and government action might intervene. The high quality services drive population growth, as more people and businesses want to be a part of our community. Population growth drives growth in real estate values, whether that be new development or rising demand for existing inventory. That growth in real estate values ensures rising tax revenue, which pays for the inflation -based cost increases of high -quality city services with minimal impact on the property tax rate. This cycle is the foundation of annual budget development and helps identify and explain influencing factors. 240 sec) Revenue O Trend Analysis 41111 Po, 4...y/. ' ■I I■. High -Quality City Services: Strong Infrastructure, Is Safe Neighborhoods, ,„ Amenities, etc. 0 ti An increase or decrease in any one of these areas has a direct effect on the others. Property Values The City's financial trends are analyzed annually with many factors utilized in order to understand the financial condition of the City of Shakopee. These factors include: a. Property Types b. Market Value, Tax Capacity, Adjustments c. Levy Components, Taxes, Tax Rates d. Population e. Staffing This report examines these trends in determining the current and anticipated financial condition of the City of Shakopee. The years presented in the charts are the payable (collection years). General Fund Projections General Fund Projections provide an assessment of the impact on anticipated inflationary changes to the city's operations and estimated impact on property taxes and rates. 241 Property Types (parcels) 900 800 700 600 500 400 300 200 100 Parcels by Property Type • _ • _ • _ • 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Agricultural 111 86 153 108 201 69 71 53 47 108 Apartment 89 90 92 93 103 105 109 112 112 113 Commercial 355 362 360 366 359 352 353 347 348 352 Exempt 723 733 740 777 788 792 803 809 826 837 Industrial 236 239 245 231 231 237 258 259 262 263 16,000 15,000 14,000 13,000 12,000 11,000 Residential Parcels 10 000 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 —i Residentia I 12,270 12,319 12,364 12,605 12,659 12,786 12,837 13,360 13,683 13,880 Total City-wide 13,865 13,910 14,043 14,270 14,436 14,436 14,509 15,016 15,356 15,690 242 Taxable Market Value 2,000,000,000 1,800,000,000 1,600,000,000 1,400,000,000 1,200,000,000 1,000,000,000 800, 000, 000 600, 000, 000 400, 000, 000 200, 000, 000 Taxable Market Value 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Apartment 160,408,400 183,742,700 209,752,900 218,740,900 309,078,900 379,661,300 493,022,700 596,660,000 713,349,600 775,299,400 Commercial 412,300,000 465,821,400 498,376,400 530,616,100 578,601,600 590,529,400 593,451,500 610,225,800 702,496,200 745,589,700 Other 118,860,700 119,726,100 120,727,800 117,887,000 118,347,000 121,340,400 115,490,879 95,009,150 98,919,503 81,984,810 f Industrial 544,529,100 639,816,400 718,438,300 780,039,000 862,446,900 1,033,049,600 1,159,939,400 1,251,764,400 1,571,476,000 1,765,009,000 9,000,000,000 8,000,000,000 7,000,000,000 6,000,000,000 5,000,000,000 4,000,000,000 3,000,000,000 2,000,000,000 1,000,000,000 Residential Taxable Market Value 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Residential 2,588,396,700 2,596,290,100 2,768,217,200 2,943,266,000 3,195,276,600 3,415,873,700 3,682,892,656 4,662,097,455 4,692,583,394 4,917,336,577 Total City-wide 3,824,494,900 4,005,396,700 4,315,512,600 4,590,549,000 5,063,751,000 5,540,454,400 6,044,797,135 7,215,756,805 7,778,824,697 8,285,219,487 243 Net Tax Capacity 25,000,000 Net Ajusted Tax Capacity 20,000,000 15,000,000 10,000,000 5,000,000 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Apartment 1,758,871 2,034,508 2,318,834 2,431,960 3,485,379 4,088,096 4,863,443 5,777,954 6,253,792 6,301,311 Commercial 5,119,585 6,173,075 6,299,840 6,641,707 7,212,271 7,326,190 6,925,847 6,885,924 8,686,231 8,368,906 Other 1,254,709 1,311,152 1,308,475 1,285,082 1,297,871 1,351,467 1,141,026 951,122 1,058,190 867,823 . Industrial 6,614,910 7,940,561 8,063,856 8,437,319 9,342,762 11,535,937 13,159,674 14,213,455 21,224,747 22,661,231 100,000,000 90,000,000 80,000,000 70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000 Residential Adjusted Net Tax Capacity 2016 2017 -IT2018 2019 2020 2021 2022 -IT2023 2024 2025 ',Residential 25,966,409 26,036,865 27,760,389 29,541,409 32,104,091 34,332,115 37,017,226 47,156,825 47,420,386 49,766,250 Total City-wide 40,714,484 43,496,161 45,751,394 48,337,477 53,442,374 58,633,805 63,107,216 74,985,280 84,643,346 87,965,521 244 Tax Capacity Adjustments $10,000,000 $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 Fiscal Disparities Net Contribution (Tax Capacity) 8.6% of Gross Tax Capacity ($ 9,447,423) $4,000,000 5.0% of Gross Tax Capacit ($2,409,936) $3,000,000 $2,000,000 i 6.5% of Gross Tax Capacity ($6,665,042) $1,000,000 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Fiscal Disparities Adj. 2,409,936 2,219,811 3,647,951 3,923,222 4,269,141 5,102,644 6,139,141 6,235,453 6,665,042 9,447,423 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- TIF Districts Captured Net Tax Capacity 1 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 TIF 10 - River City Centre (2023) ■ TIF 16 - Rahr (2021) ■ TIF 19 - Riverfront (2047) TIF 14 - Sanmar (2023) • TIF 17 - Amazon (2023) • TIF 20 - Enclave (2046) TIF 15 - All Saints (2039) • TIF 18 - Canterbury (2045) • TIF 21- Southridge Soils (2041) 245 Levy Components, Taxes & Tax Rates Levy Components (In Millions) 30,000,000 25,000,000 $17.61 20,000,000 15,000,000 10,000,000 5,000,000 $18.93 $19.61 $19.58 I $22.97 $24.39 $25.97 $27.24 $20.73 $21.37 ■ 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 General Debt Service • EDA Levy CIF/Park 45.0% $ Change in City/EDA Levy, % Change, City Tax Rate 0 4 . 0 37.9%_ 38.5% 37.2% � 35.0% 30.0% 25.0% 20.0% 15.0% $1,618,200 $1,316,146 34'9% 10.0% $356,928 5.0% 2.1% 0.0% -5.0% 2016 4.0% $1,150,000 32.1% $637,300 9% $684,207 7.5% 6% -$30,048 2017 2018 2019 2020 $ Change 3.1% 2021 % Change $1,581,000 $1,406,000 2.1% 2022 28.6% 6.1% $1,271,050 27.4° 6.5% 2023 2024 $1,800,000 $1,600,000 $1,400,000 $1,200,000 27.8% $1,000,000 $800,000 $600,000 $400,000 4.9% $200,000 2025 Tax Rate $- $(200,000) 246 Population, City Employees Population 49,000 46,817 47,000 45,000 43,000 41,000 39,000 37,000 35,000 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 100 90 80 70 60 50 40 30 20 10 Full-time Employees ........""""',..41......----_ J 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 ♦General Government 28 30 29 28 29 29 29 30 30 30 Public Safety 71 76 76 78 77 78 78 82 88 90 Public Works 26 27 27 28 28 30 30 29 29 28 Park and Recreation 22 24 23 25 27 29 29 30 31 31 247 General Fund Projections Baseline Data • Revenue and expenditures projections are based on current year budgeted amounts (2025). Revenues (inflationary assumptions) • Property taxes — 4.00% annnual increase needed to support expenditure assumptions. • Licenses and permits — 3.00% • Intergovernmental - 3.00% • Charges for services — 3.00% • Miscellaneous - 2.00% Expenditures • General Government — 3.00% • Public Safety — 3.50% (additional .50% based on personnel) • Public Works — 3.00% • Parks & Recreation — 3.00% • Other —0.00% Additional Information • City's fund balance policy is to maintain a General Fund unassigned fund balance of 35 to 50% of the following year's budgeted expenditures. • Taxable market value, net tax capaicty and median value home data is from Scott County for taxes payable 2025 and projected out to future years. The taxable market value and net tax capacity is projected to increase 4% annually, which the median value home is projected to increase 3% annually. • Number of households and population data is based on the 2020 Census and Met Council estimates. Equal annual adjustments have been made based on the average increase from the 2020 census number to the 2023 Met Council estimated for future years. 248 4nrrrrral Budget Projection Ire el CZ Rr � rr 4r � fl g a.r +7e co rk y • rk •� o ND 4 GENERAL FUND s$$$$§$§$§ et 4+0 ! { 8 ar-} r`► + •-+ Oy a0 r l 00 s•r [� rl rJ 111• �er-�t+ aD .--r m OMO rr1 ? en .0 r— r - GCi rre v1 arJ..elr—rnN C7 00 00 ep re, ND ri b eU rry arr' ppO ND 1 b C r— rl rr1 r� �p ad 6 eb tiQ an •"k pQ `G r 7 O " r o b rry Op rr} M �--� O ICJ 1r7► v~1�� fy rl , O r . sp - n pq n r 1 Q +4 y -ti `T r 1 rrY �v + -r 'o - a GQ rp'} 8 rrr �0 Oa O71 C7 O .45 ma• y Ni 1/ry"rr. O M v' 00 00 a MD o 0 • an n C▪ ^w � •--� � 111 •--• s•l GC01 •--r r+1 4 N b vl .-+ +11 rry l CT ►Mk'�,�yNri,' 1..� .--. M , C~0 V - O p a/1 ark C7 0 . r! O 01 �7 C7 ao r- r r-; cser—r~i�ariv~,aa� rry r'� ar1 M w'1 vti �} ari arti r1 rry O O ,ci • F7�► OMMe r* t�'k y'li � 1!i et • f` GQ el •--� iOdW�}r-- e0 .� re rry rry rl M , a0 ' t r 1 M y1 00 r,1 r , Cie er `t •� Cit M •� ,O --a n1 rt C7+ 00 m YJtt tt 0 rp4- ar1 00 if,. cc aG +--y O tid et t^ 1 Crj1 --mm,,— „,„ sty e,* 8 rr W, m. Ono ND Ciry11 Ch C +--� v, y} .--r .--� •• 00 N 10 Cl ^rs m. 4D 4 a f re. rk r1 Mpg rt CYJ OG p� t • ,W t3 rl Q [ •- C4 r. S O •--� N r' l M r --� rr1 rh rry r! og N r k11 Ci rl rri f;-2,',78" r} Ora psi , rn rry rr O rl ND v, rl r�IP r ! �4 V1 �-•� N - r• rry 'Cl 0 cam! .� O UD 0 cot0 CO rrr Cre f ` d0 , r-- r? Oe '0 C4 ►, C7 N r. F§§ CT d r-� 6ti +n ICJ rry O► +--� 8 • Cn y r- N 'O C> Y} 00 O s -r Cie 10 Oe 4 01 • 0 00 V, 00 Ch o Crrx C? r.-1 r� NO r'l rn M "t Cl pi ON rn ¢ 88 00 tiD CT , 04 rrr smi Ct7 M rr C" G?h rr ary M 00 M aG 1C? v y rr1 a r! M O y~e 4 a0 cs HW I [Ia rk t1a rl r•-i kf. 00 CD O ND -t oD Ch r"M-1')f' cr. E e rt cr. co co es rl e. 4, 8 Cr, CT 00 y-, C3 r~= rry rl rr CI) rl rr, m. kf . ,sal 1 rk CRTs 00 r1 rk .r, w^, r1 rr CeS Ei< p§ O 8 rri r--i rl kf. rt .r, rl r' rr eCi rr r1 r+t r- 00 er 8 ri r• r kQr. r1 rr rr Ir, 1 C r rr 'T rk rk 0, C9 rr Ch -r rr 4) tT CD C7 W p7 et L 0; kf, r1 0 a5 �!1 rte! ri eti kr, C1 r1 rk • r. rk w•-1 ri rF rr Ch CA 4D gml N CR 't n 00 r~ -1 01 tt et ea rr ENDLNG FUND BALANCE 44.4 4.04 .Q. 00 sr+ 0 N 00 • av, H +r�l rr1 401 art G evy !'V H v9 M M M rrti rri • Q PD �! M rn 0.<" M M �i! N M eh 11 �'1i rry =, • • f 1 rrl rr} 'PI .yy rr C] rn ri 414 r`! O+J rry K' 00 Ch a o o yl n Ir . [-- e. rrr ,r fie W s* O 00 art CA v,ND Q rri N N et 00 f 111 on ..i N Cie r -- CD m5 rrr VI1 M • roND`i • r y ( r"" IP1 ri. b an M kern rn el ND N sar- e*'1 c 31 286.756 $ aA Ch r+'m 00 C7 rry 40.4 uri �A 00 0` rl � r1 "" w1gA % Cl v: C� rrr rm , 0P ,�• pp 7-tq. rn G0 a. Ciy 0 0 r•i Ch rry .—e fry Q +' ar re. tor '^ O 1 arl �a as o0 re; re; rry rrr .", c? RI & v, c wt h= 00 Cie G ,.. , M sH ea rl ow Qe 44 H 4 ✓ l C4 00 a0 rl M M 00, CO vr! ir! cc ea O - rr 0.0 sml 4.1 nr- 0 44 44 NI O ND CR G4 Cis 44 4. O s -k 11i r+`I to 401 0 Excess Fund B • , y1 1 rl H S 23.892.000 r1 ao .-. * 00 � a(�i rh 8 C7 rry • crl 00 O! yr;'I'. r, 00 00 r,▪ r- Tax on Median Value Hone Cl-? ROO M +1 v1 Number of Households 249 City Council Work Session (N Co (N ra 1 250 LTFP Background cu 4-• .7, a >,‘ 4-• rt3 4-• CU O 4-• co co 6) a 4--r LLQDs_ i ra C u 4- ro tz) >No c O) = 4-J C4= C O NE � *c E L_ ci_ o_ a) 4-) v o 4-, em -O O) cu > c w L_ a) +� cu v ro 0 ci_ " • 0 cZ 4—) v) z v) • • • 064 49. a � Ii -I 0 rd A 6,1 II ��1 1 QJ D K .J E iciLp-' __; a md .'�EcTi rj r4 L�1 p Di w -' 2 IC • a E c Ln qa • 1 c! LjC .74 x�1 Y J 131 E 1"t .4 r4 L9 Ird t r4 R` U ~ -p ro E ro O • L 0 r-1 La 17,1 w . , LI U ▪ d C▪ "El } . e_i Standard Ni al 0 PD .� O 4� RAC d ra P in 0 r4 w 8. Eli w C I C p- M E�j T 1u C o o uz '_c'ngUerLceE nW O 251 LTFP Background V 41 dJ 4-) a) 4-0 -a O ti) -a EL) V • O •+_, dJ -a (0 0 v) u a3 613 C CU 4-J • -a te-+ � a rti • 4-) U .+7) a 4-- .- O 73 4-d a) Q E N w C09 O o � ,o +7)(2 a, a� o_ o i V c� O 0-J V rt3 (1) w -a •—% 2 c 0Lfl -0 V X -J � ate-+ Li- 03 � o � � Q 2 0- . Establish Goals Financia P an Monitor Budget Develop Balanced Budget 1 252 1 253 U CD irr N CD N N CD N N N CD CD .71 C) I C) N N C) N 4-4 C) N in co N ',E, u ' ▪ rn N T --I on en C 7" 4-1 Ui N N 4-1 C) CD N OO CD rul Agricultural cri N N Ui N Ui cri Ui N co kin N C) CO N r OD OD r C) N kin on cri L Ui N co N a eco a 5E ai -i--' m E cYj O 4 kJ W I I N kin N cn N Ui N N N N N N cri N kin N 254 U 0- Residential al N c. in D 0 0 c. c. L tr. ��''1L L �f�r�.q L NI JL L C. c Ui ro LA - h 1 C11 in en ID H in NI CO Ui riii co in c. N 7 1 7 co 1 m �O C. U -1S , J NI Up itt rid I 7 in c S 7 r1/2: " i 7 1 .71/24 N o J '- L J 255 Tax. Capacity CU CU z L) Lin N 2C, 0CC,ccc rti (ti 0 0 0 0 0 Lin Ln N 0 N r -I r-▪ 1 0 4❑: N cn N Lin L J 0 { �I 4a cc N 0 N 0 N 0 N cn T1 N N 4-1 N 4. 0 Lin cn r -- r-- cn N L'i Cal T1 cc R 'Ly r-1 c: '.1! Lin N +. C E fp a 4C� Ca cc r -I Ca 4a 4a cc Lin c7 LET cc N N 4a cn 4.6 {� J N r -I N f --J �-I N N 0 4a 4a f`til 4a Liz r--r--L1 cn r -I Lin cc cc C4 22 561,231 0 Cri 5=�1 Lin 0 N N N r�l N N N Lin cn 14,213,455 4a 0 r -I r-1 13,159,674 N ,-1 Lin 11,535,937 N N 4a CO N MI CO IJI N C] CO N cc Lin 4a Ea 0 4D en 0 cn 0 N Lin r-� 0 r-1 cn 4° I a-- O Iredustria 256 Residential Adjusted Net Tax Capacity L) 0 0 0 0 r_) C) C) 0 0 0 0 C) C) 1) § § 8 O 8 0 8 O u. O 0 0 C) r-4 47. L.11 C) rt�'�1-CO 'J� y ui ` , U. 1 co r r-. 7 ILL) �J -- J CA CA r• r-- r C I C) t r-1 r--- (I ':n in cn trIN 0 LD {J Uri en CO ILO CO LI-I 25.966 , LC9 ct ,337, -77 cn 07, r� Ui 43.496,161 _Tcttal City-w7de 257 g.6% of Gross Tax Fiscal Disparities Net Contribution (Tax Capacity) Capacity { 9,447,423 6.5% of Gross Tax EL 5.0% of Gross Ta krn 41 0 0 Lh 0 0 rJ 0 0 0 0 rJ X5'5 4L 3,923,222 4,269,141 5,102,644 t"I CrZ irn 1711 0 0 in in in in in 0 0 0 in 0 0 in 0 in s 0 0 0 MI r LA 11 fin rid rl r I VI. Fiscal Disparities Adj. 258 C in C n Q in c CJ cp in in Q CJ C c CJ • C. t c cD c b 6 b b �'. Z b b 1 il=L in, q L- q. L Ln 4-1 N N N N N N N N N I cJ N m N N N N 4Cb 7" 1 N CD L ri Gri Lri • C F - ■ TIF 18 - Canterbury (2045 } ■ TIF 21- Sou#bridge Soils (2U41} .mod m 1,0 2 n 01,1 • C CU 03 O E irc*cl '13 c w • N N LL LL LL River City Centre i2023} Riverfront 2047) 259 4N L ciN rn f cN 00 L m C 06 r1/41 cal m rN CNI (N CN Cr) 1-1 co NI ■ Debt Se rvice Tcl • 260 w X U w ✓ 1. ✓ � 1 U W a.) U a.) C co U 8 8 E E E O O O O O c d c d - CO LD & o 0 O 4 L L L L -c,-)_ -EA_ -Lin_ iz,_ ,,, A- CO N. N O 03 1 03 1,0 � r O Lr O N 7 L U) 03 O '46 Lin LD L O 0 O O O L L.7 O L co N N d L N O ti O N N I7 O 0 0 N O N Tax Rate Change Change 261 262 Full-time Employees Ln C CD Ui N in co co rn Nrsi j N od m co OD N N N ro N N {mil N N N cn DO c r cri N Jri N al on in al N i N N m N oo N CD N N N N GPI D3 ID3 CD N N N cJ oroi ko N N N N !' J N N �-y CD k.D N - 0m NN N N 4-ri --I N ONNNN "g. y— cdo �3. J2 O 0 O 263 Lf) Co N • 6. cu co co 2 ... CD b0 A A C.) kD N © N d XI ..r A A 064 In 0 N d .G ri Iv Ow Agricultural $41,712,610 $42:S39:113 1.;"o °oi Zi Lot8cr69s oofc66tcLL 3uauLJJIdV Commercial 745,589,700 774,976,000 3.9% Industrial 1,765,009,000 1,835,762,200 4.0°% Public Utility/Railroad 36,422,700 36,480,300 0.24'0 Residential 4,917,336,577 5,165,S78,016 5.1% Other 3,849,500 1849,600 0.0% Totals $8,285,219,487 $8,729,043,636 5.4% New construction accounts for about 50.8% of the increase Median value home $361,300 (increase of $10,600 or 3%) W W O CV ) 264 O V Imp LC,)1 ›N 3 O i a) 0 Cr) CL • V) ( a) (tcu — (7 X W Q X •� W p U a) a) N O co N N N N ao G' N if i oho Oe �o e— O 0O 0 O O Ch .zr N N Cti q5 e ono , O Li-) qp OCO • qp N O u -j 0 0 O' O' G` O9 O� O' ' O O O O O O O O O O O O If) O Li') O u-i O N N Mil Class 2 Cities Cities in Scott County -4P-City of Shakopee N CO N N In N CD O N V> - N N 'C CO O - - OD N V) N U O ON N N </) V) V) O 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 (f) O CD 'C t N O CO 1/40 N Cpl U) V> V) V> V) V) V> V> V) V) Class 2 Cities Cities in Scott County --City of Shakopee 265 cn • U r-i V � 0 0 0 0 0 1 0 N Cl) a) c.) rcs ci›; Taxes Per Capita Tax Rates M G' N N O �D N N CO N O O �D N <I) vD O N U) - CO o ,r) U) N <1) <1) (.") O O vO 00 NNN U) O v0 v0 U) N V) •C/) V) O O O O O O O O O O v0 v0 v0 v 0U0 LC) IC) </) V) V) <n V) V) V) <1) <l) Class 2 Cities Cities in Scott County —9—City of Shakopee i • 1 O N N N e �o N N G� N ,r ,r O o_ O o_ 6O 69 N N (Nct LC) 00 ,o ,o ,o ,o ,o ,o 0 G� G' G' G G' G O� O O O O Q O O © © © © O O O CO N r - l Class 2 Cities Cities in Scott County City of Shakopee a) x a) C 03 (1) x as C 0 (13 a) 0 e 0, a) Q_ 03 L ✓ � � a) Q E a) • U x t • 1 I— x a3 W iy 0 03 266 c:5 Property Taxes in IU1SP Metro Area fora $300,000 Home • 0 • 0 S a 1 0 0 0 0 0 ;IP 0 • • I • I S is • • S 0 0 O 0 0 0 0 O 0 0 0 0 8 CJ JJ L JJ ri al I -I 'L 1-I I -I 11 O 'R. L z 0 O u 0 Lim, H z" Z z! 0 " N CZ C v O w E3 R l� t 00 n IN Ff, 1,,- - 0 0 1.115 -P, will. 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Q ..g w= g il Ma PA rI P4 tt H L 1 H z n • N O e+a CU a O ti) 2 ■ 2 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 12.a May 6, 2025 City Bill List Becky Smith, Accounting Specialist Action to be considered: Review of City Bill List Motion Type: Informational only Background: The City Bill has been provided to the City Council. Recommendation: Review of City Bill List Budget Impact: N/A Attachments: 273