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Home My WebLink About15.B.1. Approval of Extension Agreement for Mn/DOT Annual Materials Certification Compliance Project Review IS. d. J. CITY OF SHAKOPEE Memorandum CO~NS~~lr TO: Mayor & City Council j~ \ tll\1 Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Approval of Extension Agreement for Mn/DOT Annual Materials Certification Compliance Project Review on C.R. 79 and CSAH 17 Pedestrian Bridges DATE: March 1, 2005 INTRODUCTION: Attached is a letter from Mn/DOT requiring an Annual Materials Certification Compliance Project review on the C.R. 79 and CSAH 17 Pedestrian Bridge Project. Also attached is an extension agreement from WSB & Associates, Inc. to the perform the engineering services for this review. BACKGROUND: ~ The City and Mn/DOT entered into agreements to construct pedestrian bridges over T.H. 169 at C.R. 79 and CSAH 17 in 2002. The bridges were built in 2002 and 2003 with warranty work completed in 2004. Mn/DOT has selected this project for a compliance review of the material certification process, essentially an audit of the project for compliance with State requirements. WSB & Associates, Inc., the consultant for design and construction, has been through this process before with the State and has submitted an extension agreement to complete the audit. This project received funds from the following agencies: A2enCY Amount Mn/DOT $852,311.60 Mn/DOT (Payment to be received) $267,741.42 Scott County $120,281.32 Three Rivers Park District $ 62,637.02 The total project cost to date is $1,401.821.05 with funds from other agencies totaling $1,302,971.36. The City of Shakopee is responsible for the remaining amount and paid by Capital Improvement Funds (CIF). Staff is recommending approval of the extension agreement with WSB & Associates to meet Mn/DOT requirements with funds out ofCIF. ALTERNATIVES: 1. Authorize the appropriate City officials to execute the extension agreement with WSB & Associates, Inc. for this Mn/DOT Annual Materials Certification Compliance Project Review on C.R. 79, and CSAH 17 Pedestrian Bridges over T.H.169. 2. Do not authorize the agreement. 3. Table for additional information. RECOMMENDATION: Staff recommends Alternative No.1, in order to meet Mn/DOT requirements. Mn/DOT is still holding $267,741.42 offunds on this project. ACTION REQUESTED: Authorize the appropriate City officials to execute the extension agreement with WSB & Associates, Inc. for this MnlDOT Annual Materials Certification Compliance Project Review on C.R. 79 and CSAH 17 Pedestrian Bridges over T.H. 169. BUpmp ENGRlEMPLOYEEFOLDERlPPENNINGTON/COUNCIUCERTIFICATlON FEB. 23. 2005 3:56PM 7632877180 NO. 1447 p, 2 A WSB eft A.f.rocilZles. Inc. Infrastructure I Englnaering I Planning I Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 65418 Tel: 763-541-4800 Fax: 763-541-1700 February 23, 2005 Mr. Bruce Loney, P .E. Public Works Director/City Engil1eer City of Shakopee 129 Hohl,es Street South Shakopee, MN 55379 Re: Estimate oreost to Provide Engineering Services TH 169 Pedestrian Bridge Improvements MnlDOT A11nual Materials Certification Compliance Project Review Dear Mr. Loney: According to our agreement for Professional Services with the City of Shako pee and Section I- C-2 (Major Projects), this extension agreement is written to provide YO\1. with an estimate of cost for engineering services for the above-referenced project. The work plan includes the submittal of all information used as the basis for the above- mentioned project. Documents to be submitted include, but are not limited to, proposals, change orders, supplemental. agreements, addendums, the schedule of materials control pertaining to the project, final quantities/item record accounts, all test results, and all pertinent information for this project and any projects tied to this project. The costs for all services will be on a cost-reimbursable basis with a not-to-exceed cost of $6,800. No further costs will be incurred without written authorization from the City of Shakopee. We are available to begin work as soon as authorized by the City. It is proposed that all work under the contract would be considered complete after MnlDOT's acceptance of the final project review as outlined in the attached letter. Our work schedule assumes that no unforeseen issues arise. Minneapolis' St Cloud Equal 0 p~\ttgllty~SALS\Shakopcc\1'ROPOSAL-bloney,022305.doc FEB, 23. 2005 3: 57 PM 7632877180 NO. 1447 p, 3 Mr. Bruce Loney, P.E. City of Shakopee February 23,2005 Page 2 The City of Shakopee agrees to reimburse WSB & Associates, IDC. for these services in accordance with Section IV of the Agreelltellt for Professional Services. If this agreement meets with your approval, please sigtl below and return OIle copy to our office. Sincerely, WSB & Associates, Inc. f~l~WL- Donald W. Sterna, P.E. Vice President City Administrator City Clerk Mayor Date c: Jeff Michniewicz, WSB & Associates, Inc. Attachment sm p:\I,ETTER PROPOSALS\shakopce\!>ROPOSAl,.-oloney.0223Q5.QQc r /- r ...,~ .t;: Jif.: '?) ..'-' ,- (11 State Aid for Local Transportation , ::~. 'f? 1123 Mesaba Avenue OI>!V Duluth, MN 55811 i DATE: 2-1-05 TO: Bruce Loney, Shakopee City Engineer f<m- FROM: RonBumann - Construction Practices Specialist PHONE: 218-723-4960 ext 3450, 651-470-5438 cellular SUBJECT: Annual Materials Certification Compliance Project Review. State Project 166-020-10 has been selected for a compliance review of the materials certification process. Project certification reviews (audits) are detailed in Tech Memo 02-SA-Ol - Materials Certification on Local Projects. Send all information used as the basis for your project certification to the address listed above. Be sure to include the information on any projects that were tied to the project. Documents to be submitted are: proposals, change orders, supplemental agreements, ~ddendums, the schedule of materials control pertaining to your project, final . " quantities/item record accounts, all test results, and all pertinent information for this . project. Be sure to include the Materials Exceptions Summary Form for the project (Form TP-02171-01, TP-02171-02 or TP-02171-03). Do not send weigh tickets or payroll documentation. Original or copy documents may be sent and all will be returned before mid May 2005. Please submit all documentation by February 27,2005. The results of the compliance review will be forwarded to the project owner, the local State-Aid Office and SALT staff Your questions and comments are welcomed at any time. Thank you in advance for your cooperation. cc. Mark Gieseke \ ~~ File ' t~ f; " .~ ~ " ;.~~, ! , >' '1,\ /~;? ',.'V 'V ~'''1.' ), . / ".t;}j..>f .I