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Home My WebLink About10.B. Update on City Goals and Action Plan ~ rt/rJ ~13 .... ~ City of Shakopee 2004-2006 Goals and Action April 3, 2004 1k Plans Revision: March 1 , 2005 I GOAL #1 - MANAGE THE CITY'S GROWTH .. . Action Steps Parties Responsible Target Dates/Completed Progress Check (Revised 1/21/05) 1) Identify & implement additional mechanisms to limit & CD/Ping. Staff To be discussed at 1/25/05 The City Council has adopted the Comprehensive Plan Update, which constrain development so that long-range planning can take workshop. identifies specific MUSA staging areas that the City's Planning staff is using place. to provide guidance to the development community. The Council has contracted with Anne Carroll as a consultant for the strategic visioning process. A number of community conversations have been held to discuss this, as well as other issues. Review City of Woodbury and City of Maple Grove qrowth manaqement techniques. and prepare drafts for consideration by the City Council - by the first quarter of 2006. , GOAL #2 - Ensure the.. City's Financial Stability .. Action Steps Parties Responsible Target Dates Progress Check 1) Adopt '05 budget, maintaining stable tax rate. Finance Adoption Dec, 2004 Budget adopted 12/04; tax rate decreased for FY 05. 2) Maintain policy of development funded infrastructure Fin::mco 'N/Eng & CD Support Ongoing expansion (Review Plans & Specs) Enqineerinq 3) Maintain an affordable debt service. (CIP) Finance Ongoing The most significant challenge is funding park land acquisition, park projects, and community center expansion. 4) Adopt charges and fees to recover the cost of providing Fin::mce; Dept. Heads Fee schedule adopted 12/21/04 BA TC suit has challenged building permit fees. Work beinq done in current/future services and infrastructure. connection of that lawsuit may be helpful to the City in a larqer sense in adiustinq its fees~ H: \MARK\Goalsdecrevised.doc 5) Continue effort to grow al1d diversify commercial & Econ. Development Ongoing, but tied to results of ED function to be incorporated in ACA position, but will provide $$ for ED ' . industrial tax base. Visioning consultants when needed. Adopted Comp Plan shows prospective industrial area to the west ofShakopee~. and the City should facilitate orderly development to the west to facilitate development of the industrial/commercial shown in the Comnrehensive Plan in a 5-9 vear timeframe~~ . GOAL #3 - CONTINUE TO PROVIDE QUALITY SERVICES WITH AVAILABLE RESOURCES Action Steps Parties Responsible Target Dates Progress Check 1) Prioritize services & set measurable goals. Community All Sept.,2004 Budget process helps sets priorities, but measurement of services in needs analysis (Community Survey) may be considered. budget process is lacking. . 2) Conduct a needs analysis. (Staffing, programs, Admin/Finance/All July, 2005 Budget of $10,000 for FY 05 survey. I resources approximatelY. ~ $10,000) Will help to establish priorities 3) Identify & seek funding. All Ongoing (by 9/04 for FY 05) Several OSHA grants, State computer grants, Universal Hiring Grant for 3 Police Officers; County funding of trail on C.R. 79. 4) Invest in people: provide training, equipment, & Dept Heads/Council Ongoing Have done on Departmental basis. Need to look at for city-wide. leadership 5) Hire well-qualified candidates, & prepare them for future Dept Heads/Council Ongoing Have promoted 2 to Sergeant; 1 new Cop in January-;-;-, 1 new COP in leadership. Februarv. Approved for GIS hiring; Advertising for restructured ACA position. Currentlv advertisinq for Natural Resource Specialist position. GOAL#4-ACQUIREADDITIONAL PARKLAND & DEVELOP ADDITIONAL PARKS Action Steps Parties Responsible Target Dates Progress Check 1) Develop Partnerships with Townships, Private Sector, Council/PRF Director Updated at 12/21/04 City Council Partnerships have been developed or continue to be discussed in DNR, County meeting connection with several possible park developments including Huber Park, Quarry Lake Reuse Project, the Shutrop Property. The City is working I jointly with ISO 720 on updatinq the ioint powers aqreement for facilitv use, as well as future school sites.~ H:\MARK\Goalsdecrevised.doc 2) Identify future locations for acquisitions. PRF Director/CD Dir: Shutrop property to be completed; Recommend th3t 3 workshop be scheduled in mid November (perh3ps with anticipate mid - February. sign discussion) to revie'.\' specific p3rk options. None of the 3nticipated p3rk 3cquisition or developments will imp3ct theFY 05 oper3ting budget~ City identified the Shutrop property as the priority acquisition site in October 2004. . 3) Identify funding. PRF Dir./Finance Dir. Reported at 1/18/05 City Council In progress. Se'/er31 options 3re baing explored. Fundinq plan adopted by meeting. City Council at Februarv 22 workshop that includes a variety of fundinq sources. 4) Amend park ordinance - cash/land scenario/dedication PRF Director Deferred to the 2/1/05 City Text 3mendment recommend3tion will be forwarded to PI3nning fees up front. Council meeting. Commission for their City Council adopted revised Park Dedication ordinance on Feb 1, 2005. 5) Update Park Master Plan - Future Growth/Long Term CD and PRF Dir. Mid 2005 St3rt of this upd3te h3S been delayed to 3110'.'/ completion of the surf3ce Plan 'N3ter m3n3gement 3nd tr3nsport3tion upd3tes. Will be working through the rest of 2001 to develop 3 request for propos31 3nd secure 3 consult3nt, if necess3ry, to 3ssist in the completion of this upd3teCouncil h3S 3uthorized RFP's to be completed by tho end of Febru3ry.Staff met with previous park master plan consultant in Januarv. Formal RFP expected to be issued by the end of March. 6) Work with developers to construct parks when land/cash PRF/PRAB Ongoing Church Addition and Valley Creek Crossing developments will have parks scenario is appropriate. constructed with development. -If Council 3pproves approved preliminary plat for Countryside development in Februarv. and developer wook:l- will construct park. Countryside development also requires developer to construct parks.Desiqn of these parks is underway. and scheduled to be reviewed at the March PRAB meetinq. 0 GOAL#5- IMPROVE COMMUNICATION WITH THE PUBLIC Action Steps Parties Responsible Target Dates Progress Check . 1) Develop an update of 04 Goal Setting Process. Mayor Providing monthly updates since November, 2004 H:\MARK\Goalsdecrevised.doc 2) Continue enhancement of City WEB page, along w/e- IT Coordinator Website "lite" by 2/05 Vacancy of Assist::mt to the City ^dministr~tor '.viII impede f~stor progress, commerce, interaction capabilities, and links to Shakopee but development continues with existing st~ff.\^Jill need consult~nt work to Valley News. get this bunched in J::lnuarv. ed by November. Upd~ting will require staff time; need to discuss this position, 'IS. the desire to reduce the budget.E- permits for Building Inspections have been well utilized since start-up in 6/04. IT Coordinator is preparinq the website for launch before end of the first quarter of 2006. A plan for providinq full content by the end of 2006 will be developed at the end of the first quarter of 2006. 3) Increase National Night Out events with participation of Police August, 2004 City Council, City Staff and members of the Police Department and Crime Council/Dept. staff. Prevention Board members, had excellent participation in this year's National Night Out event. There were 49 parties in 2004, compared to 32 in 2003, a significant increase. 4) Enhance current information dissemination. Asst. to CA Ongoing Some items are dependent on website; cable TV has had ads for transit services. New ACA position will have enhanced communications responsibilities. 5) Utilize Neighbor Watch to develop recruitment Police Ongoing Council, staff and Crime Prevention Board members utilized Neighborhood opportunities for citizen involvement, increase Watch as part of the National Night Out events to distribute information and communication. provide opportunities for citizen involvement in the community visioning process. The 2005 budget included Community Emergency Response Team (C.E.R.T.); training to begin Spring, 2005. GOAL #6 - ADDRESS THE CITY'S TRANSPORTATION RELATED ISSUES . Action Steps Parties Responsible Target Dates Progress Check I 1) Complete Transportation Component of Comp Plan. CD/Plng/Eng Draft available 2/05 At the City's request. WSB is preparinq an analysis for the construction of Pike Lake Trail as an alternative to completion of CR 21. 2) Complete Scott County Joint Transit Study CD/Plng/Eng Spring, 2005 The study is underway, and on track for completion as planned in the spring of 2005. In addition, a joint marketing committee has been established, which is chaired by the City's C.D. Director. 3) Identify additional transportation funding sources Plng/Eng. Ongoing Continue communication with MnDOT, consultants on obtaining funding for (State/Federal/Other Sources) projects such as Federal TEA-21. For Transit, the City is participating in Metropolitan Council Park and Ride lot on CR 18; also exploring funding for train crossing "Quiet Zone". H:\MARK\Goalsdecrevised.doc 4) Plans and Partnerships - Regional Trails Eng/PRF Ongoing Work with Scott County and Three Rivers Park District. I 5) Identify additional MSAS Designations Engineering Ongoing Yearly updating of mileage to maximize needs allocation. St3te /\id Needs Upd3te h3S been completed for thic ye:Jr. 6) Implement expanded local bus circulators Planning Funded study now maximized for Service was implemented on June 7, 2004, and revisions made. revisions 2005 will be implemented on October '1, 2001. Initbl ridership numbers were very geeG. Ridership numbers acceptable and qrowinq. Scott County has committed to CR 79 trail. Meeting with Scott County for possible added transit funding. Changes at end of summer increased ridership; must address decrease in Metropolitan Council funding. Ordered 3 replacement buses. GOAL #7 - MAINTAIN ACITY IDENTITY Action Steps Parties Responsible Target Dates Progress Check . 1) Confirm a unified municipal image/identity (WEB, print., Council/Adm. July, 2005 City logo into transit and Visioning process. Also, bus stop signage with vehicles, transit. City logo. 2) Construct key entrances/corridors, ID'd by landscape, CD/Ping 2006 or later $25,000 provided in the 2005 prelimin3ry budget..$25,000 in FY 05 budget monuments, etc. eliminated. Elimin3ted in the budget :Jdopted in Sept. Could be provided in one time money. Arc these a higher priority th3n completion of larger projects like Huber P3rk? 3) Explore partnerships w/County & MnDOT to upgrade Eng/Plng Ongoing No progress to date. highway corridor appearance (CSAH 101,69, 17,83, 169) 4) Overlay district for DT/1st Avenue Ping July, 2007 Needs to have Comp Plan update acceptance by Metropolitan Council. Met with M/C in January. 5) Open up/better utilize Huber Park river vistas and PRAB/PRF Underway . 1/18/05 Council authorized preparation of "shelf ready" plans for Riverbank access. stabilization, and design of Huber Park not to exceed $1.4 million in City contributions. 2/22/05 Council allocated fundinq to complete construction of Huber Park in 2005 and 2006. Riverbank stabilization work is beinq pursued throuqh the Armv Corps of Enqineers. . 6) Develop architectural controls, and incentives that Econ Devel/Plng Report on CLG due 2/05 encourage use of design/materials for "Old Shakopee". H:\MARK\Goalsdecrevised.doc . GOAL #8 - DEVELOP A COMMUNITY VISION FOR THE NEXT 20-25 YEARS Action Steps Parties Responsible Target Dates Progress Check 1) Share the vision back to the entire community, and Mayor/Admin Post-Adoption Currently in the community conversation stage. Update byAnne Carroll at develop support for the vision. 1/18 Council meeting; 6 graduate students identified. 2) Develop action plans as part of Visioning Process. Admin/Ping. By end of 2005 Steering Committee meeting 1!2~/05 to begin to ::molyze.has met three times, and is scheduled to meet aqain on 3/24/2005. Work is beinq done on surveys and meetinqs with additional stakeholder qroups. 3) Amend comprehensive plan(s) to be consistent with the CD/Ping. Mid 2006 The Visioning Process has not reached the stage where specific changes vision. to the Comprehensive Plan are suggested or dictated. 4) Amend regulations/official controls regarding cost and CD/Ping w Eng Mid 2007 May be part of Woodbury-type amendments. quality of developments. GOAL #9 - IMPROVE INFRASTRUCTURE MAINTENANCE Action Steps Parties Responsible Target Dates Progress Check 1) Complete Development and Implementation of PW/PRF In Process Report on computerizations/infrastructure management by 3/1. GIS and maintenance for infrastructure (ie. Roads, Sewer & Storm GPS will be ongoing process (3-4 yrs). Demos will be dona on computer Water, City Bldgs) mointenonce monogement systems ond equipment in omly Morch. First droft of roport is neorly done. Trying to schedule presentotion on report ot o Council Worksossion. Computer programs are up and running. Building maintenance systems inventory have been completed for all building except the park buildings. 2) Develop Maintenance Program for recreational PW/PRF Dec,2004 Review of potential software programs is being_done this winter. I infrastructure (playground. trails. pari< fields) Updating policies for infrastructure this Winter. Sonitory sowar will be the first policy to be presented to Council f-or odoption. 3) Examine annual appropriations for road, recreation, and PW/PRF Ongoing - completed for 2005 Will occur this Winter. building maintenance. H: \MARK\Goalsdecrevised.doc GOAL #10 - IMPROVE COMMUNICATION & COLLABORATION WITH OTHER PUBLIC SECTOR JURISDICTIONS ...' Action Steps Parties Responsible Target Dates Progress Check 1 ) Develop/Expand collaboration w/Townships, SMSC, Council/All Ongoing Mayor has made preliminary contact with SMSC, and staff continues to Dist. 720 work with SMSC staff on engineering issues. Staff attends weekly meetings on high school construction. Clr. Menden is liaison to the School Board. Jackson and Louisville Township Boards met with Council in August to discuss annual budget, the first that that has happened in 3 years. SMSC has interests in jointly doing Nat. Resource Planning, and the Transit Policy team has successfully included SMCS. 2) Expand relationship w/MnDOT. (CR 69, Cty 21, PRF/Eng/CD/Admin Ongoing EIS for 41 crossing at standstill, EIS for CSAH 21 won't be finished until Parcel 75, River Bridge, New TH 41) '06. Old Downtown bridge is eligible for historic registry - needs to be I CR 21 being examined by the Technical Evaluation studied. City meetinq with Conqressman Kline and State Leqislators held on 2/11/05 to explore additional fundinq for 169/69 and TH 41 river Committee. crossinq. 3) Enhance & collaborate SPUC relationship, services, Admin/Eng/Plng Ongoing SPUC part of weekly development review team. Suggest joint meeting with communication City Council and SPUC. 4) Expand relationships with SCALE, Mutual Aid, PW joint Admin/Police/PW Ongoing Mayor, Clr. Helkamp, and City Administrator have been SCALE powers, and other jurisdictions. participants. PW, and HazMat mutual aid, tri city tactical team mutual aid agreement in 2004. The City's CD Director chairs the county Transit Planninq Team (TPT), Transit Marketinq Committee, and represents staff (alonq with Councilor Helkamp) at the Transit Review Board. H:\MARK\Goalsdecrevised.doc 5) Expand communication relations w/Chaska, Eden Admin/Parks/CD Ongoing Have had transit communication with EP and Chaska. Prairie, Chaska (River, Trails, Transit, etc.) The City is an active participant in the Suburban Transit Association (STA), which actively works with the leqislature and Met Council on transit and transportation fundinq issues. GOAL #11 -ENSURE A SAFE AND SECURE COMMUNITY Action Steps Parties Responsible Target Dates Progress Check 1) Enhance fire and crime prevention efforts, utilizing Fire/Police Ongoing Each Department continues to enhance Fire and Crime Prevention efforts, existing avenues of communication (I.e. Neighborhood utilizing current communications (newspaper, etc.), to educate community Watch), to educate community members in fire and crime members in Fire and Crime Prevention activities. In addition, the 2005 Fire prevention activities. and Police Department budgets include additional opportunities for the Community Emergency Response Teams (C.E.R.T.), for disaster planning and recovery beginning in Spring 2005. Fire Inspector doing inspections in community schools. Police Dept. hosted tenant training for at-risk renters. 2) Continue to provide the necessary training, equipment Fire/Police Ongoing Technology upgrades for laptops in Spring 2005, 3 fire trucks and 5 squads I and technology for effective fire, police and EMS service. approved for purchase in January. Adm. Police Car approved in January; 4X4 emerqency response vehicle in February. 3) Continue to seek alternative service delivery systems, Fire/Police Ongoing In September 2004, the City Council approved the School Resource Officer such as bike patrol and school resource officers. and DAR.E. Agreements. . 4) Develop a joint training facility for fire and police Adm/Police SCALE Schedule City Administrator and Clr. Helkamp serve on SCALE joint training facility I services. steering committee. Feasibility report expected by end of 2001 was presented at February SCALE Meetinq, and will be considered aqain at March meetinq. 5) Continue to hire skilled staff, in the appropriate numbers, Council/Admin/Fire/ Police Sept, 2004 Fire and Police Departments 2005 budgets include recommended staffing that are required to meet fire and police service demands. levels to maintain appropriate service levels for fire and police services. I Promotions of 2 to Sergeants; 1 police officer in January~, 1 police officer in February. H:\MARK\Goalsdecrevised.doc 6) Continue to work in partnership with other agencies and Fire/Police/Admin Ongoing Members of the Police Department continue to work in partnership with businesses to enhance safety at community events and agencies and businesses. We hove been Police are very active at the entertainment sites, including the Community Center, Community Center with a visible presence~, We-and continue to work with Valleyfair, and Canterbury Park & Racetrack. Valleyfair and Canterbury Park Racetrack and Card_club through GHf existing partnerships. H:\MARK\Goalsdecrevised.doc OJ ~~'I~C-J -c ~ so g: . ""f-J ~ ~ --.. .-::. GOAL #8 - DEVELOP A COMMUNITY VISION FOR THE NEXT20-25 YEARS Action Steps Parties Responsible Target Dates Progress Check 1 ) Share the vision back to the entire community, and Mayor/Admin Post-Adoption Currently in the community conversation stage. Update by Anne Carroll at develop support for the vision. 1/18 Council meeting; 6 graduate students identified. 2) Develop action plans as part of Visioning Process. Admin/Ping. By end of 2005 Steering Committee meeting 1/21/05 to begin to ~1n:::llyze.has met three times, and is scheduled to meet aqain on 3/24/2005. Work is beinq done on surveys and meetinqs with additional stakeholder qroups. 3) Amend comprehensive plan(s) to be consistent with the CD/Ping. . Mid 2006 The Visioning Process has not reached the stage where specific changes vision. to the Comprehensive Plan are suggested or dictated. 4) Amend regulations/official controls regarding cost and CD/Ping w Eng Mid 2007 May be part of Woodbury-type amendments. quality of developments. GOAL #9 IMPROVE INFRASTRUCTURE . - MAINTENANCE Action Steps Parties Responsible Target Dates Progress Check 1) Complete Development and Implementation of PW/PRF In Process Report on computerizations/infrastructure management by 3/1. GIS and maintenance for infrastructure (ie. Roads, Sewer & Storm GPS will be ongoing process (3-4 yrs). Demos will be done on computer Water, City Bldgs) maintenance manaqement systems and equipment in early March. First I draft of report is nearly done. Tryinq to schedule presentation on report at a Council Worksession. Computer programs are up and running. Building maintenance systems inventory have been completed for all building except the park buildings. 2) Develop Maintenance Program for recreational PW/PRF Dec,2004 Review of potential software programs is being_done this winter. infrastructure (playground, trails, park fields) Updating policies for infrastructure this Winter. Sanitary sewer will be the . first policy to be presented to Council for adoption. 3) Examine annual appropriations for road, recreation, and PW/PRF Ongoing - completed for 2005 Will occur this Winter. s building maintenance. H:\MARK\Goalsdecrevised.doc