HomeMy WebLinkAboutOctober 17, 2023 MinutesShakopee City Council Minutes
October 17, 2023
7:00 PM
City Hall, 485 Gorman St.
Mayor Matt Lehman presiding
1. Roll Call
Present: Mayor Matt Lehman, Council Members Jay Whiting, Jim DuLaney, Jesse Lara,
Angelica Contreras
Staff Present: City Administrator Bill Reynolds, Assistant City Administrator Chelsea
Petersen, City Attorney Jim Thomson, Finance Director Nate Reinhardt, City Engineer
Alex Jordan, Deputy City Clerk Heidi Emerson, Planning/Development Director Michael
Kerski, Public Works Director Bill Egan, Interim Fire Chief Mike Scott, Assistant Fire
Chief Ryan Yttreness, Public Works Director Bill Egan, Human Resources Manager
Alissa Frey
2. Pledge of Allegiance
3. Approval of Agenda
Move item 10.A.3., Presentation and Discussion by Shakopee Youth Leagues regarding
possible multi -use dome, to 8.A.
Council Member Jesse Lara made a motion to approve the agenda as modified., second
by Council Member Jim DuLaney and the motion passed.
5-0
4. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
Item 4.A.6., Resolution Approving Special Legislation, was removed for further discussion
by Council Member DuLaney.
Council Member Angelica Contreras made a motion to approve the Consent Agenda as
modified, second by Council Member Jim DuLaney and the motion passed.
5-0
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A. Administration
*4. A.1. *City Council Minutes
Approve the minutes of October 3, 2023 (motion carried under the Consent Agenda).
*4. A.2. *Approve a Temporary Liquor License for the Scott County Historical
Society
Approve a temporary liquor license for the Scott County Historical Society Exhibit
Opening Event on November 16, 2023 (motion carried under the Consent Agenda).
*4. A.3. *Approve a Consumption and Display Permit for DropShot Pickleball Club
Approve a Consumption and Display Permit for Drop Shot Pickleball, LLC.
(motion carried under the Consent Agenda).
*4. A.4. *Increase to City's Annual HSA Employer Contribution
Approve the increase of the city's HSA employer contribution (motion carried under
the Consent Agenda).
*4. A.S. *Minnesota Department of Labor and Industry's Building Official Training
Program Grant Application
Adopt Resolution R2023-120, approving an application to the Minnesota
Department of Labor and Industry's (MN DLI) Building Officials Training (BOT)
program grant (motion carried under the Consent Agenda).
*4. A.6. *Resolution Approving Special Legislation
Council Member Jay Whiting made a motion to adopt Resolution R2023-123
approving laws of Minnesota 2023, Chapter 64, Article 8, Section 13, relating to the
establishment of a soil deficiency tax increment financing district, second by Council
Member Jesse Lara and the motion passed.
3-2
Nays: DuLaney, Lehman
*4. A.7. *SCBA Purchase
Approve the purchase of SCBAs for the City of Shakopee Fire Department from
MacQueen Equipment Company in the amount of $262,464.35 (motion carried under
the Consent Agenda).
B. Engineering
*4. B.1. *Declare Costs and Set Assessment Hearing for 2023 Full Depth Pavement
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Reconstruction and Pavement Rehabilitation Projects
Adopt Resolution R2023-117, declaring costs to be assessed, ordering the preparation
of proposed assessments and setting a public hearing for the 2023 Full Depth
Pavement Reconstruction Project CIF-23-001 (motion carried under the Consent
Agenda).
*4. B.2. *Declare Costs and Set Assessment Hearing for the Maras Street, 13th
Avenue, and Hansen Avenue Utility Extension Project
Adopt Resolution R2023-118, declaring costs to be assessed, ordering the preparation
of proposed assessments and setting a public hearing for the Maras Street, 13th
Avenue, and Hansen Avenue Utility Extension Project Sewer-21-001 (motion carried
under the Consent Agenda).
*4. B.3. *Approve Plans and Specifications and Authorize Bidding for Southbridge
Lift Station Rehabilitation Project
Adopt Resolution R2023-119, Approving Plans and Specifications and Ordering
Advertisement for Bids for the Southbridge Lift Station Rehabilitation Project
SEWER-23-002 (motion carried under the Consent Agenda).
*4. B.4. *Professional Services Agreement with Bolton & Menk for Riverbank
Protection and Parks Integration Improvements
Authorize the execution of a Professional Services Agreement in the amount of
$737,300 with Bolton & Menk, Inc. to perform professional engineering services for
the Minnesota Riverbank Protection and Parks Integration Improvements, Project
PR-23-002 (motion carried under the Consent Agenda).
*4. B.S. *Award Contract for Scenic Heights Storm Sewer Repair
Accept quotes and award contract to BKJ Land Co II d/b/a BKJ Excavating for the
Scenic Heights Storm Sewer Repair Project, in the amount of
$21,310.00 (motion carried under the Consent Agenda).
*4. B.6. *Professional Services Agreement with Short Elliott Hendrickson, Inc. for
Downtown ADA, Lighting & Tree Rehab
Authorize the execution of a Professional Services Agreement in the amount of
$115,100 with Short Elliott Hendrickson, Inc. (SEH), to perform design and in -
construction services for the Downtown ADA, Lighting & Tree Rehab Project (CIF-
22-003) (motion carried under the Consent Agenda).
*4. B.7. *Waiver of Special Assessment Appeal Rights for Maras Street, 13th
Avenue and Hansen Avenue Utility Extension Project
Adopt Resolution R2023-124 approving a Waiver of Special Assessment Appeal
Rights agreement with Pfeiffer Properties LLP (motion carried under the Consent
Agenda).
Page 3of6
C. Fire
*4. C.1. *Surplus Property
Declare a 2006 fire ladder truck with its loose equipment surplus and authorize its sale
(motion carried under the Consent Agenda).
D. Planning and Development
*4. D.1. *Planned Unit Development (PUD) Amendment to the Canterbury
Southwest PUD
Adopt Ordinance 02023-015, which approves the amendment to the Canterbury
Southwest Planned Unit Development (motion carried under the Consent Agenda).
E. Police
*4. E.1. *Surplus Property
Declare one forfeited vehicle as surplus property and authorize disposal (motion
carried under the Consent Agenda).
F. Public Works
*4. F.1. *Purchase Equipment - Administration Vehicle
Approve the purchase of a 2023 Ford Explorer from Apple Ford, in amount of
$47,425.00 and declare the existing vehicle as surplus (motion carried under the
Consent Agenda).
5. RECOGNITION OF INVOLVED RESIDENTS BY CITY COUNCIL - Provides
an opportunity for the public to address the Council on items which are not on the
agenda. Comments should not be more than five minutes in length. The Mayor may
adjust that time limit based upon the number of persons seeking to comment. This
comment period may not be used to make personal attacks, to air personality
grievances, to make political endorsements or for political campaign purposes. Council
Members will not enter into a dialogue with citizens, and questions from Council will
be for clarification only. This period will not be used to problem solve issues or to
react to the comments made, but rather for informational purposes only.
6. Business removed from consent will be discussed at this time
7. Public Hearings
7.A. Vacation of Public Drainage & Utility Easements within the OPUS MVW plat
Page 4of6
Council Member Jay Whiting made a motion to open a Public Hearing, second by
Council Member Angelica Contreras and the motion passed.
5-0
Council Member Jesse Lara made a motion to close the Public Hearing, second by
Council Member Angelica Contreras and the motion passed.
5-0
Council Member Jay Whiting made a motion to Adopt Resolution R2023-116,
a resolution approving the vacation of the public drainage and utility easements
as dedicated within the OPUS MVW plat, second by Council Member
Angelica Contreras and the motion passed.
5-0
7.B. Assessment hearing on delinquent garbage/refuse bills from Dick's Sanitation,
Resolution R2023-121
Council Member Angelica Contreras made a motion to open a Public Hearing,
seconded by Council Member Jim DuLaney and the motion passed.
5-0
Council Member Jay Whiting made a motion to continue the Public Hearing to
November 7, 2023, second by Council Member Jim DuLaney and the motion passed.
5-0
8. Recess for Economic Development Authority Meeting
Council Member Jesse Lara made a motion to recess for the Economic Development
meeting, second by Council Member Jim DuLaney and the motion passed.
5-0
9. Reconvene
10. General Business
A. Administration
10. A.1. Monthly Financial Review - September 2023
Informational only.
10. A.2. Cannabis Ordinance
Council Member Jay Whiting made a motion to Adopt Ordinance No. 2023-012,
Page 5of6
which pertains to the use of cannabinoid products in public spaces, second by Council
Member Jesse Lara and the motion passed.
5-0
10. A.3. Presentation and discussion by Shakopee youth leagues regarding possible
future multi -use dome
Information only, moved to 8.A.
11. Workshop
11.A. Discussion on Open Meetings
Law Informational only.
12. Reports
12.A. City Bill List
Informational only.
12.B. Liaison & Administration Reports
Informational only.
13. Other Business
14. Closed Session according to MN Statutes 13D.03, subd. (b)
14.A. Labor Negotiation Strategy
Council Member Jay Whiting made a motion to enter into a closed session, second by
Council Member Jim DuLaney and the motion passed.
5-0
15. Adjournment to Tuesday, November 7, 2023, at 7:00 p.m.
Council Member Jay Whiting made a motion to adjourn to November 7, 2023, at 7:00
p.m., second by Council Member Jim DuLaney and the motion passed.
5-0
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