HomeMy WebLinkAboutOctober 03, 2023 MinutesShakopee City Council Minutes
October 3, 2023
7:00 PM
City Hall, 485 Gorman St.
Mayor Matt Lehman presiding
1. Ro11 Ca11
Present: Mayor Matt Lehman, Council Members Jay Whiting, Jim DuLaney, Jesse Lara
Absent: Council Member Angelica Contreras
Staff Present: Police Chief Jeff Tate, City Attorney Cristina Cruz -Jennings, Finance
Director Nate Reinhardt, City Engineer Alex Jordan, City Clerk Lori Hensen,
Planning/Development Director Michael Kerski, Public Works Director Bill Egan, Interim
Fire Chief Mike Scott
2. Pledge of Allegiance
3. Special Presentation
3.A. Proclamation of Domestic Violence Awareness Month
Council Member Jay Whiting made a motion to adopt proclamation of October as
Domestic Violence Awareness Month, second by Council Member Jim DuLaney and
the motion passed.
4-0
4. Approval of Agenda
Council Member Jay Whiting made a motion to approve the agenda, second by Council
Member Jesse Lara and the motion passed.
4-0
5. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
DuLaney 5.A.2. removed for further discussion.
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Council Member Jay Whiting made a motion to approve the modified consent
agenda, second by Council Member Jesse Lara and the motion passed.
4-0
A. Administration
*5. A.1. *City Council Minutes
Approve the minutes of September 19, 2023. (Motion was approved under consent
agenda)
*5. A.2. *2024-2028 Capital Improvement Plan
Council Member Jay Whiting made a motion to call the question, second by Council
Member Jesse Lara and the motion Failed.
2-2
Nays: DuLaney, Lehman
Council Member Jay Whiting made a motion to approve the 2024-2028 Capital
Improvement Plan (CIP), second by Council Member Jesse Lara and the
motion passed.
3-1
Nays: DuLaney
*5. A.3. *Declare amounts, order the preparation of proposed assessments, set a
public hearing date for delinquent false alarm & mowing service bills
Adopt Resolution No. R2023-104, a resolution declaring the amount to be assessed,
ordering the preparation of proposed assessments, and set the public hearing date for
delinquent ordinance services. (Motion was approved under consent agenda)
*5. A.4. *Minnesota Department of Public Safety's Toward Zero Deaths
Enforcement Program Grant Award
Adopt Resolution R2023-114, accepting the Minnesota Department of Public Safety
(MN DPS) Toward Zero Deaths (TZD) Enforcement Program grant award and
authorizing the City Administrator to execute the necessary contracts and agreements
applicable to accepting this award. (Motion was approved under consent agenda)
B. Engineering
*5. B.1. *CSAH 101 and Shenandoah Drive Traffic Signal and Improvements
Adopt Resolution R2023-111 accepting bids and awarding a contract in the amount of
$1,174,728.07 to Max Steininger, Inc., and approve a Professional Services
Agreement with SRF Consulting Group, Inc. for construction services for the CSAH
101 and Shenandoah Drive Traffic Signal and Improvements Project, CIF-23-
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016. (Motion was approved under consent agenda)
*5. B.2. *Construction Cooperative Agreement - County Road 16 Trail
Improvements
Authorize the Mayor and City Administrator to enter into a Cooperative Construction
Agreement between Scott County and the City of Shakopee to construct and maintain
three sections of trail from Spring Lake Drive to County Road 18. (Motion was
approved under consent agenda)
*5. B.3. *Jennifer Lane Park Project Closeout
Adopt Resolution R2023-112, accepting work on the Jennifer Lane Park Project, PR-
20-003, and authorize final payment in the amount of $2,024.32 to BKJ Land Co. II,
Inc., dba BKJ Excavating. (Motion was approved under consent agenda)
*5. B.4. *Professional Services Agreement - Boiling Springs Drainage Improvement
Project
Authorize the execution of a professional services agreement in the amount of
$46,008 with AE2S to perform professional engineering services for the Boiling
Springs Area Drainage Improvements project (Stoiin-25-002). (Motion was approved
under consent agenda)
*5. B.S. *Materials Procurement for CSAH 78 Underpass Improvements at Zumbro
Avenue
Adopt Resolution R2023-113 accepting bids and awarding contract to Forterra Pipe
and Precast d/b/a Rinker Materials for Materials Procurement for CSAH 78
Underpass Improvements at Zumbro Avenue. (Motion was approved under consent
agenda)
*5. B.6. *Xcel Energy Encroachment Agreement Amendment
Approve the First Amendment to Encroachment Agreement with Xcel Energy for the
proposed private stormwater management improvements on Quarry Lake Park
property. (Motion was approved under consent agenda)
C. Parks and Recreation
*5. C.1. *Temporary Liquor License for Spooky Family Fun Event
Request that City Council approve the temporary on -sale liquor license to the
Shakopee JCI for the Shakopee Parks and Recreation Spooky Family Fun Event
being held at Huber Park on October 28, 2023. (Motion was approved under consent
agenda)
D. Planning and Development
*5. D.1. *Set Public Hearing for Vacation of Public Drainage and Utility Easements
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located within the OPUS MVW plat
Adopt Resolution R2023-115, setting the public hearing date for vacation of the
public drainage and utility easements as dedicated within the OPUS MVW
plat. (Motion was approved under consent agenda)
E. Public Works
*5. E.1. *Snow Removal Locations for Sidewalk and Trails
Approve the 2023-24 sidewalk and trail snow removal locations. (Motion was
approved under consent agenda)
6. RECOGNITION OF INVOLVED RESIDENTS BY CITY COUNCIL - Provides
an opportunity for the public to address the Council on items which are not on the
agenda. Comments should not be more than five minutes in length. The Mayor may
adjust that time limit based upon the number of people seeking to comment. This
comment period may not be used to make personal attacks, to air personality
grievances, to make political endorsements or for political campaign purposes. Council
Members will not enter into a dialogue with citizens, and questions from Council will
be for clarification only. This period will not be used to problem solve issues or to
react to the comments made, but rather for informational purposes only.
7. Business removed from consent will be discussed at this time
See item 5.A.2.
8. Recess for Economic Development Authority Meeting
Council Member Jesse Lara made a motion to recess to the EDA, second by Council
Member Jim DuLaney and the motion passed.
4-0
9. Reconvene
10. General Business
11. Reports
11.A. City Bill List
Informational only
11.B. Liaison & Administration Reports
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12. Other Business
13. Adjournment to Tuesday, October 17, 2023, at 7 p.m.
Council Member Jesse Lara made a motion to adjourn to Tuesday, October 17,
2023 at 7:00 pm, second by Council Member Jim DuLaney and the motion passed.
4-0
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