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HomeMy WebLinkAboutOctober 15, 2019 MinutesAKOP Mayor Bill Mars presiding 1. Roll Call Shakopee City Council Minutes October 15, 2019 7:00 PM City Hall 485 Gorman St. Present: Mayor Bill Mars, Councilmembers Jody Brennan, Matt Lehman, Jay Whiting, Angelica Contreras Staff Present: City Administrator Bill Reynolds, City Attorney Jim Thomson, Public Works/Engineering Director Steve Lillehaug, Planning/Development Director Michael Kerski, Park/Recreation Director Jay Tobin, Police Chief Jeff Tate, Communications Coordinator Kristin Doran, City Clerk Lori Hensen 2. Pledge of Allegiance 3. Approval of Agenda Councilmember Jay Whiting made a motion to approve agenda, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 4. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Councilmember Contreras asked to have item 10.A.2. moved to consent. Councilmember Matt Lehman made a motion to approve amended consent agenda, seconded by Councilmember Jody Brennan and the motion passed. 5-0 A. Administration *4. A.1. *City Council Minutes Approve the meeting minutes of September 25, September 30, and October 1, 2019. (Motion was carried under consent agenda.) Page 1 of 5 *4. A.2. *Social Media Policy Update Approve the Social Media Policy as presented. (Motion was carried under consent agenda.) *4. A.3. *Change City Council Meeting Date Adopt resolution R2019-111, a resolution changing the November 5, 2019 meeting date to November 6, 2019. (Motion was carried under consent agenda.) B. Fire *4. B.1. *Letter of Intent to Purchase Turnout Gear Washer Approve and ratify the City Administrator's approval of a letter of intent in support of a grant from the State of Minnesota for the purposes of purchasing a turnout gear washer. (Motion was carried under consent agenda.) C. Parks and Recreation *4. C.1. *SYHA Concessions Agreement Approve concession agreement with Shakopee Youth Hockey Association for the 2019- 2020 hockey season as presented. (Motion was carried under consent agenda.) D. Public Works and Engineering *4. D.1. *Drainage and Utility Easement Encroachment Agreements Approve drainage and utility encroachment agreements for 5100 Valley Industrial Boulevard South (PID 271410020) and 3200 4th Avenue East (PID 274890010). (Motion was carried under consent agenda.) *4. D.2. *2019 Street & Utility Reconstruction Adopt Resolution R2019-107 declaring costs to be assessed, ordering the preparation of proposed assessments and setting a public hearing for the 2019 Street & Utility Reconstruction Project CIF-19-003. (Motion was carried under consent agenda.) *4. D.3. *Wood Duck Trail Reconstruction Adopt Resolution R2019-108 declaring costs to be assessed, ordering the preparation of proposed assessments and setting a public hearing for the Wood Duck Trail Reconstruction Project CIF-19-008. (Motion was carried under consent agenda.) *4. D.4. *Professional Service Agreement with Advanced Engineering & Environmental Services, Inc. Authorize the execution of a professional services agreement with AE2S to perform a feasibility study for the Lift Station #16 Rehabilitation Project (Sewer-19-001). Page 2 of 5 (Motion was carried under consent agenda.) 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. 6. Business removed from consent will be discussed at this time 7. Public Hearings 7.A. Assessment Hearing on Delinquent Garbage/Refuse Bills from Republic Services Councilmember Jay Whiting made a motion to open the public hearing, seconded by Councilmember Matt Lehman and the motion passed. 5-0 Councilmember Jay Whiting made a motion to close the public hearing, seconded by Councilmember Jody Brennan and the motion passed. 5-0 Councilmember Matt Lehman made a motion to adopt Resolution No. R2019-109, certifying assessments for delinquent refuse bills after checking the interest, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 7.B. Assessment Hearing on Delinquent City Services Councilmember Matt Lehman made a motion to open the public hearing, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 Councilmember Jody Brennan made a motion to close the public hearing, seconded by Councilmember Angelica Contreras and the motion passed. 5-0 Councilmember Angelica Contreras made a motion to Offer Resolution No. R-2019- Page 3 of 5 110 certifying assessments for delinquent false alarms & mowing services after checking interest, seconded by Councilmember Matt Lehman and the motion passed. 5-0 8. Recess for Economic Development Authority Meeting 9. Reconvene 10. General Business A. Administration 10. A.1. Hire Finance Director Councilmember Jay Whiting made a motion to approve hire of Nathan Reinhardt as Finance Director at Step 6, Grade 230 of the City's 2019 non -union pay plan and terms in accordance with the attached signed offer letter, seconded by Councilmember Jody Brennan and the motion passed. 5-0 10. A.2. Financial Review - September 2019 Item was moved to consent. B. Planning and Development 10. B.1. Rezoning of Lot 1, Block 2, West Shakopee Gateway from B-1, Highway Business to R-4, High Density Residential Councilmember Jay Whiting made a motion to adopt Ordinance No. 02019-013, an ordinance rezoning Lot 1, Block 2, West Shakopee Gateway First Addition from Highway Business, B-1 to R-4, High Density Residential, seconded by Councilmember Jody Brennan and the motion passed. 4-1 Nays: Lehman 10. B.2. Presentation by XCEL Energy Informational only 11. Reports 11.A.City Bill List 11.B.Liaison & Administration Reports Page 4 of 5 12. Other Business 13. Adjournment to Wednesday, November 6, 2019 at 7 p.m. Councilmember Jody Brennan made a motion to adjourn to November 6, 2019 at 7:00 p.m., seconded by Councilmember Angelica Contreras and the motion passed. 5-0 Page 5 of 5