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HomeMy WebLinkAboutMarch 19, 2019 Minutes Shakopee City Council Minutes March 19,2019 SHAKOPEE 7:00 PM City Hall 485 Gorman St. Mayor Bill Mars presiding L Roll Call Present: Mayor Bill Mars, Councilmembers Jody Brennan, Matt Lehman, Jay Whiting, Angelica Contreras Staff Present: Administrator Bill Reynolds, Assistant Administrator Nate Burkett, City Attorney Dave Anderson, Public Works/Engineering Director Steve Lillehaug, Finance Director Darin Nelson, Planning/Development Director Michael Kerski 2. Pledge of Allegiance 3. Approval of Agenda Bill Reynolds removed items 4.B.3. and 11.A. from the agenda. He also confirmed that the resolution for 4.D.2. was properly posted and attached to the agenda even though it was missing in some of the councils packets. Councilmember Jay Whiting made a motion to approve the amended agenda, seconded by Councilmember Jody Brennan and the motion passed. 5 - 0 4. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Whiting removed 4.D.1. for further discussion. Brennan removed 4.B.1. for further discussion. Lehman removed 4.A.3., 4.A.4., 4.B.2., 4.D.2. for further discussion. Councilmember Jay Whiting made a motion to approve the amended consent agenda, seconded by Councilmember Angelica Contreras and the motion passed. Page 1 of 5 5 - 0 A. Administration *4. A.1. *City Council Minutes Approve the minutes of March 5 and March 12, 2019. (Motion was carried under consent agenda.) *4. A.2. *Closing of the 2008A Debt Service Fund and the Community Center and Ice Arena Capital Project Fund Approve Resolution No. R2019-009 closing the 2008A Improvement Bonds (3042) Debt Service Fund and the Community Center and Ice Arena (4073) Capital Project fund into the 2016A Tax Abatement Debt Service fund. (Motion was carried under consent agenda.) *4. A.3. *Amend Investment Policy Councilmember Jay Whiting made a motion to table until April 2, 2019, seconded by Councilmember Matt Lehman and the motion passed. 5 - 0 *4. A.4. *Amend Fund Balance Policy Councilmember Jay Whiting made a motion to table until April 2, 2019, seconded by Councilmember Matt Lehman and the motion passed. 5 - 0 B. Planning and Development *4. B.1. *Final Plat of Windermere South 2nd Addition Councilmember Jody Brennan made a motion to approve Resolution No. R2019- 035, a resolution approving the Final Plat of Windermere South 2nd Addition, seconded by Councilmember Matt Lehman and the motion passed. 5 - 0 *4. B.2. *Creation of Staff Position of Building Inspector-Electrical Councilmember Jay Whiting made a motion to approve position for Building Inspector-Electrical in the Building Inspection Division of Planning and Development, seconded by Councilmember Angelica Contreras and the motion passed. 5 - 0 Page 2 of 5 *4. B.3. *Amendment to the Fee Schedule Removed from the agenda. C. Police *4. C.1. *Surplus Property - Bikes/Miscellaneous Authorize Disposal of Surplus Property - Bikes/Miscellaneous. (Motion was carried under consent agenda.) *4. C.2. *Surplus Property - Vehicles Declare five forfeited vehicles as surplus property and authorize their disposal. (Motion was carried under consent agenda.) D. Public Works and Engineering *4. D.1. *Retirement of Mike Hullander Mayor Bill Mars presented a resolution of appreciation for and accepting the retirement and resignation of Mike Hullander. *4. D.2. *12th Avenue Trail Project - Easement Acquisition Councilmember Angelica Contreras made a motion to approve Resolution R2019- 018,Authorizing Approval of Appraised Values, Offers of Compensation, and Acquisition by Eminent Domain for 12th Avenue Trail Project CIF-20-003, seconded by Councilmember Jay Whiting and the motion passed. 4 - 1 Nays: Lehman *4. D.3. *12th Avenue Reconstruction Approve Resolution R2019-034, approving plans and ordering the advertisement for bids for the 12th Avenue Reconstruction Project CIF-19-004. (Motion was carried under consent agenda.) *4. D.4. *2018 Bituminous Overlay and Community Center Back Parking Lot Overlay Projects Approve Resolution R2019-033, accepting work on the 2018 Bituminous Overlay Project CIF-18-002 and 2018 Community Center Back Parking Lot PA-18-13 and make a final payment of$66,577.31. (Motion was carried under consent agenda.) 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL- Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to Page 3 of 5 make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. 6. Business removed from consent will be discussed at this time See items: 4.A.3., 4.A.4., 4.B.1., 4.B.2., 4.D.1., 4.D.2. 7. Public Hearings 7.A. Vacation of Alley Rights-of-Way Councilmember Matt Lehman made a Motion to open the public hearing, seconded by Councilmember Jody Brennan and the motion passed. 5 - 0 Councilmember Jay Whiting made a motion to close the public hearing, seconded by Councilmember Jody Brennan and the motion passed. 5 - 0 Councilmember Matt Lehman made a motion to approve the vacation of all alley right-of-way located within Block 5, East Shakopee, Scott County, Minnesota, seconded by Councilmember Jody Brennan and the motion passed. 5 - 0 8. General Business A. Administration 8. A.1. Monthly Financial Review- February 2019 Informational only. 8. A.2. Paid Parental Leave Informational only. 9. Reports 9.A. City Bill List Informational only. 9.B. Liaison and Administration Page 4 of 5 10. Other Business 11. Adjourn to Closed Session pursuant to MN Statute 13D.05 subdivision 3 11.A.City Administrator Performance Evaluation 12. Adjournment to Tuesday,April 2, 2019 at 7 p.m. Councilmember Angelica Contreras made a motion to adjourn to April 2, 2019 at 7:00 p.m., seconded by Councilmember Matt Lehman and the motion passed. 5 - 0 Page 5 of 5