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Home My WebLink AboutApril 04, 2017 Minutes Shakopee City Council Minutes W*dA April 4,2017 SHAK SPE 7:00 PM City Hall 129 Holmes St. Mayor Bill Mars presiding 1. Roll Call Present:Mayor William Mars,Councilmember Mike Luce,Councilmember Matt Lehman, Councilmember Jay Whiting,Councilmember Kathi Mocol Staff Present: City Administrator Bill Reynolds,Assistant City Administrator Nate Burkett,City Attorney Jim Thomson,Public Works Director Bruce Loney,Human Resources Director Jennifer Gabbard, Senior Planner-Long Range Eric Weiss 2. Pledge of Allegiance 3. Approval of Agenda Councilmember Jay Whiting made a Motion to approve the Agenda, seconded.by Councilmember Kathi Mocol and the motion Passed. 5-0 4. Shakopee Pop Up Flower Garden Presentation A. Adopt a Pop Up Flower Garden Community members presented a concept for a Pop Up flower garden program in Shakopee. The presenters were Deb Allenson,Jody Brennan, Corky Mars and Lynn Schemel all of Shakopee,discussed their plans for this new program with the City Council. The City Council directed Staff to create a policy to give direction to the group so that they could proceed with the program. 5. SCALE Life Cycle Housing Presentation Members of the Scott County Association for Leadership&Efficiency(SCALE) shared a presentation with the City Council regarding Life Cycle Housing.The presented were Stacy Crakes,Business Development Director for One Stop Shop,Jo Foust,Business Development Specialist Scott County CDA,and Julie Siegert,Housing Director for Scott County CDA. 6. Consent Business- (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion.Those items removed will be considered following the Public hearing portion of the agenda.Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Item 6.A.1., Street Lighting Policy Revisions,was removed by Cncl.Lehman for further discussion. Item 6.A.2.,Award a contract for the Fire Station#12017 Concrete Pavement project 2017-5,was removed by Cncl.Luce for further discussion. Item 6.13.1.,Authorization to hire Graduate Engineer above mid point of pay scale,was removed by Cncl.Lehman for further discussion. Item 6.C.1.. Recreation facilities vending contract,was removed by Cncl. Luce for further discussion. A. Public Works and Engineering A.1. *Street Lighting Policy Revisions Mr.Loney presented the Council with the Street Lighting policy revisions,and responded to questions from the City Councilmembers. Councilmember Jay Whiting made a Motion to approve Resolution 7856 adopting a revised street lighting policy,seconded by Councilmember Matt Lehman and the motion Passed. 5-0 A.2. *Award a Contract for the Fire Station#1 -2017 Concrete Pavement Project 2017-5 Mr.Loney presented information regarding the 2017 Concrete pavement project 2017- 5 to the City Council, and responded to question from the City Councilmembers. Councilmember Matt Lehman made a Motion to approve Resolution 7854,which accepts the bids and awards a contract for the Fire Station#12017 Concrete Pavement Project 2017-5 to S.M.Hentges&Sons,Inc. and approve a 25% contingency amount on this project for use by the City Engineer for quantity adjustments and change orders.,seconded by Councilmember Jay Whiting and the motion Passed. 5-0 A.3. *Award a Contract for the 2017-2 Bituminous Overlay project Motion to approve Resolution 7855 which accepts the bids and awards a contract for the 2017 Bituminous Overlay Project 2017-2 to Wm.Mueller&Sons and approve a 5%contingency amount for use by the City Engineer. Motion carried under the Consent Agenda. B. Personnel B.1. *Authorization to Hire Graduate Engineer Above Mid-point of Pay Scale Jennifer Gabbard,HR Director,addressed Council regarding a request for authorization to hire a Graduate Engineer above the mid point pay scale.Ms. Gabbard responded to questions and concerns from the City Councilmembers. Councilmember Jay Whiting made a Motion to approve Resolution 7857 granting the job offer,above the midpoint,for a Graduate Engineer., seconded by Councilmember Matt Lehman and the motion Passed. 5-0 C. Parks and Recreation C.1. *Recreation Facilities Vending Contract Jamie Polley,Parks and Recreation Director,presented to recreation facilities vending contract,and responded to questions from the City Councilmembers. Councilmember Jay Whiting made a Motion to authorize the appropriate staff to enter into a contact with Royal Vending for vending services within the recreation facilities,seconded by Councilmember Matt Lehman and the motion Passed. 5-0 D. General Administration D.1. *City Bill List Motion to approve the bills and electronic funds transfeis in the amount$356,994.27, payroll transfers in the amount of$474,110.31 for a total of$831,104.58. Motion caned under the Consent Agenda. D.2. *City Council Minutes Motion to approve the city council minutes from February 14,February 21,March 7, March 14 and March 21,2017. Motion carried under the Consent Agenda. D.3. *Temporary Liquor License-Parish of Saint Joachim&Anne Motion to approve the temporary liquor license for St.Joachim and Anne Spring Fling Festival being held on May 6,2017 at 270017th Avenue in the gym. Motion carried under the Consent Agenda. 7. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL-Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length.The Mayor may adjust that time limit based upon the number of persons seeking to comment.This comment period may not be used to make personal attacks,to air personality grievances,to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens,and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made,but rather for informational purposes only. There were no citizens who wished to present. 8. Business removed from consent will be discussed at this time Please see items: 6.A.1. 6.A.2. 6.B.1. 6.C.1. 9. Liasion and Administration The City Councilmembers presented their liaison reports. The City Administrator presented his Administrators report. 10. Adjournment to Tuesday,April 11,2017 at 7 p.m. Councilmember Jay Whiting made a motion to adjourn,Seconded by Councilmember Kathi Mocol and the motion passed. 5-0