HomeMy WebLinkAboutJaunuary 17, 2017 MinutesOFFICIAL PROCEEDINGS OF THE
SHAKOPEE CITY COUNCIL
REGULAR SESSION LOCATION Council Chambers City Hall 129 Holmes Street South
January 17, 2017 SHAKOPEE MINNESOTA
7:00 p.m.
1. Roll Call
Present: Mayor Bill Mars; Councilmember Matt Lehman; Councilmember Jay Whiting;
Councilmember Kathi Mocol; Councilmember Mike Luce
Staff City Administrator Bill Reynolds; Public Works Director/Engineer Bruce Loney; Finance
Present: Director Darin Nelson; Parks and Recreation Director Jamie Polley; City Attorney Jim
Thomson
2. Pledge of Allegiance
3. Approval of Agenda
Mr. Reynolds requested the addition of Item 3.5., Presentation of the Administrator's
Leadership Award.
Moved by Councilmember Matt Lehman, Seconded by Councilmember Kathi Mocol, to
approve the Agenda as amended.
VOTE 5-0
5. Presentation of the 2016 Administrator's Leadership Award.
Mr. Reynolds presented the 2016 Administrator's Leadership Award to Shakopee
Police Chief Jeff Tate.
4. Consent Business - (All items listed in this section are anticipated to be routine. After a
discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
Cncl. Luce requested the Council be informed of how much money the city received
from the sale of the vehicles listed.
Moved by Councilmember Jay Whiting, Seconded by Councilmember Kathi Mocol, to
approve the Consent Agenda as Presented.
VOTE 5-0
A. Community Development
1. *National Endowment for the Humanities Grant Application Approval, Res. No. 7824
(A)
Motion to adopt Resolution No. 7824, approving the City of Shakopee's application to
the NEH Public Humanities Projects grant (Motion carried under the Consent Agenda).
B. Police and Fire
1. *Declare Five Forfeited Vehicles as Surplus Property (F)
Motion to declare five forfeited vehicles as surplus property (Motion carried under the
Consent Agenda).
C. Public Works and Engineering
1. *Accept a Report and Set a Public Hearing for the 2017-1 Street Reconstruction Project,
Res. No 7826 (E)
Motion to adopt Resolution 7826, a resolution receiving a Preliminary Engineering
report and calling for a public hearing on the 2017 Street Reconstruction project
(Motion carried under the Consent Agenda).
2. *Authorize WSB & Associates, Inc. Proposals for Plan Preparation for the Mill Pond &
Valley Park 11th Addition Pond Outlets (E)
Motion to authorize the appropriate city officials to execute extension agreements with
WSB & Associates, Inc. for plan preparation for the repair of Mill Pond and Valley Park
11 th Addition outlets (Motion carried under the Consent Agenda):
3. *Purchase Single Axle Plow Truck for the Street Division (E)
Motion to authorize staff to purchase one new 2018 Mack Cab and Chassis from Nuss
Truck and Equipment for the price of $94,571.00. Also Box, Hoist, Plows, Controls and
Accessories from Towmaster Truck Equipment for the price of $115,362.00 minus trade
of $25,000 for a total price of $184,933.00. The funds to be expended from the Capital
Equipment Internal Service Fund (Motion carried under the Consent Agenda).
4. *Purchase Single Axle Plow Truck with Hook System for the Park Division (E)
Motion to authorize staff to purchase one new 2017 Mack Cab and Chassis from Nuss
Truck and Equipment for the price of $94,571.00. Also Box, Hoist, Plows,
Controls, Accessories and Hook System from Towmaster Truck Equipment for the price
of $124,714.00 minus trade of $25,000 for a total price of $194,285.00. The funds to be
expended from the Capital Equipment Internal Service Fund (Motion carried under the
Consent Agenda).
5. *Purchase One Administrative Vehicle for the Fire Department (A,E)
Motion to authorize staff to purchase one (1) new Chevrolet Tahoe 4x4 vehicle from
Ranger Chevrolet for the price of $36,285.06, with the funding to come from the Capital
Equipment Internal Service Fund and to declare unit #9503 a 2010 Ford Explorer as
surplus property to be sold at auction (Motion carried under the Consent Agenda).
6. *Purchase of Two Rescue/Pumpers for Fire Department (A,E)
Motion to authorize the purchase of two (2) Rescue/Pumpers from Rosenbauer Minnesota
LLC. for the price of $1,235,674.00. The funding to be expended from the Capital Equipment
Internal Service Fund and declare Unit #'s 9520 VIN # 4P I CT02S3WA000653 and 9524 VIN
# 4PACT02S4WA000659 as surplus equipment so they may be put up for sale (Motion
carried under the Consent Agenda).
D. General Administration
1. *City Bill List (F)
Motion to approve the bills and electronic funds transfers in the amount of $1,845,459.30
(Motion carried under the Consent Agenda).
2. *City Council Minutes (F)
Motion to approve the City Council Minutes from November 1, 9, 15, and December 6,
2016 (Motion carried under the Consent Agenda).
3. *Contract Renewal - Marco Managed Voice System (F)
Motion to approve the attached 3 -year renewal agreement with Marco for the licensing
and support of our Mitel phone system (Motion carried under the Consent Agenda).
4. *Premises Permit for the Shakopee Lion's Club, Res. No. 7827 (F)
Motion to approve Resolution 7827, a resolution of the City of Shakopee approving a
premises permit for Shakopee Lions Club located at O'Brien's Public House 338 First
Avenue East (Motion carried under the Consent Agenda).
5. *On Sale Liquor and Sunday On Sale License for Marcus Cinemas of Minnesota and
Illinois, Inc. dba Marcus Southbridge Crossing Cinema (F)
Motion to approve the on -sale and Sunday on -sale liquor licenses for Marcus Cinemas
of Minnesota and Illinois, Inc. on condition that final inspections are performed and
passed (Motion carried under the Consent Agenda).
6. *Approve Advertisement and Receiving Bids, Low Voltage Systems, New City Hall
Project, Res. No. 7792 (F)
Motion to adopt Resolution No. 7792, Approving Plans and Specifications and Ordering
Advertisement for bids for Low Voltage contracts for the new Shakopee City Hall
building, Project Fund 4074 (Motion carried under the Consent Agenda).
5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an
opportunity for the public to address the Council on items which are not on the agenda.
Comments should not be more than five minutes in length. The Mayor may adjust that
time limit based upon the number of persons seeking to comment. This comment
period may not be used to make personal attacks, to air personality grievances, to make
political endorsements or for political campaign purposes. Council Members will not
enter into a dialogue with citizens, and questions from Council will be for clarification
only. This period will not be used to problem solve issues or to react to the comments
made, but rather for informational purposes only.
Mr. Jordan Olson thanked the Council for previously assisting his niece in a politics
class.
6. Business removed from the Consent Agenda will be discussed at this time
7. Recess for Economic Development Authority Meeting:
Moved by Councilmember Jay Whiting, Seconded by Councilmember Matt Lehman, to
recess for the Economic Development Authority Meeting.
VOTE 5-0
8. Reconvene
9. General Business:
A. Planning and Development
1. Acceptance of Metropolitan Council Local Planning Assistance Program Grant, Res.
No. 7823 (A,B)
The Comprehensive Plan is required by Minnesota State Statute every 10 years.
Shakopee received a grant from the Metropolitan Council for $32,000 to assist with the
development of the Comprehensive Plan. Cncl. Lehman was concerned about the
discrepancies between different statutes regarding the requirements of the
Comprehensive Plan. Mayor Mars was confident there were no strings attached to the
grant. Cncl. Luce was concerned that the city would not receive the funds until after the
plan was complete and suggested that Cncl. Mocol should recuse herself from the vote
because she was on a Met Council Board. Ms. Mocol informed the Council that she was
not on a board that would be in conflict with the vote.
Moved by Councilmember Kathi Mocol, Seconded by Councilmember Jay Whiting, to
accept Res. No. 7823, a resolution accepting the Metropolitan Council Local Planning
Assistance Program Grant in the amount of $32,000.
VOTE: 3-2 with Councilmember Matt Lehman and Councilmember Mike Luce in the
opposition.
B. General Administration
10. Liaison & Administrator Reports
The Councilmembers presented their Liaison reports.
Mr. Reynolds presented his Administrator's report.
11. Other Business
Cncl. Lehman was contacted by a citizen about the Concerns and Suggestions option on
the City Website. Cncl. Lehman requested the Council be given a list quarterly to
review. Mr. Reynolds said it was a new program and he would provide the list as a
means of interacting with the public.
Cncl. Luce requested an update on the marketing of city owned property. Mr. Reynolds
would bring the update to the February 7`I' meeting.
12. Adjourn to February 7, 2017 at 7:00 p.m.
Moved by Councilmember Jay Whiting, Seconded by Councilmember Mike Luce to
adjourn to February 7, 2017 at 7:00 p.m.
VOTE 5-0
Lori. H e I
City Clerk
Beth Lopez
Recording Secretary