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HomeMy WebLinkAboutJanuary 05, 2016 MinutesOFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION LOCATION Council Chambers City Hall 129 Holmes Street South SHAKOPEE MINNESOTA 7:00 p.m. 1. Roll Call January 5, 2016 Present: Mayor William Mars; Councilmember Matt Lehman; Councilmember Jay Whiting; Councilmember Kathi Mocol; Councilmember Mike Luce Staff City Administrator Bill Reynolds; Public Works Director/Engineer Bruce Loney; City Attorney Jim Present: Thomson; City Clerk Lori Hensen 2. Pledge of Allegiance 3. Approval of Agenda Mr. Reynolds stated that the following changes were made to the Agenda: Item 4.B.1., Revision to "Trade time for Fitness" Employee Benefit Program, was removed from the Agenda. Item 4.C.3., Purchase of Toro 5910 16' Mower, has a typographical error. Item 4.F.2., City Council Minutes, has been updated. Moved by Councilmember Matt Lehman, Seconded by Councilmember Kathi Mocol to approve the Agenda. Vote: 5 - 0 4. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Item 4.B.2., Amendment to the Southwest Metro Drug Task Force 2015 Grant Agreement to include funding through 2016, Res. No. 7666, was removed by Cncl. Luce for further discussion. Item 4.D.1., Appointment of Finance Director, was removed by Cncl. Whiting for further discussion. Item 4.F.1., City Bill List, was removed by Cncl. Luce for further discussion. Item 4.F.5., Request for fee waivers to support workforce housing project - MWF Properties, Res. No. 7656, was removed by Cncl. Lehman for further discussion. Moved by Councilmember Matt Lehman, Seconded by Councilmember Mike Luce to approve the Consent Agenda as modified. Vote: 5 - 0 A. Community Development B. Police and Fire 1. *Revision to "Trade Time for Fitness" Employee Benefit Program (B) This item was removed from the Agenda. 2. *Amendment to the Southwest Metro Drug Task Force 2015 Grant Agreement to Include Funding Through 2016, Res. No. 7666 (D) Cncl. Luce stated that he had concerns about the number of crossed out items on the form. Mr. Reynolds replied that the form he is speaking about came directly from the State of MN. Moved by Councilmember Matt Lehman, Seconded by Councilmember Jay Whiting to approve Resolution Number 7666, accepting Grant Amendment No. 1 to the current 2015 Violent Crime Enforcement Team (VCET) Grant Award, in the amount of $90,000. Vote: 5 - 0 C. Public Works and Engineering 1. *Purchase of Six (6) Police Interceptors and One (1) Administration Car for the Police Department (E) Motion to authorize the purchase of six (6) SUV police interceptors from Nelson Auto Center for the price of $178,379.70 and one (1) new Chevrolet Equinox from Ranger GM for the price of $22,195.00. The funding to be expended from the Capital Equipment Internal Service Fund. (Motion carried under the Consent Agenda) 2. *Purchase Two Pickup Trucks for the Facilities/Government Buildings Department (E) Motion to authorize the purchase of two (2) pickup trucks from Ranger GM for the price of $38,564.12 and accessories from Aspen Equipment for the price of $10,016.34. Funding is to be expended from the Capital Equipment Internal Service Fund, and to declare unit numbers 175, 195, 196 and 1899 as surplus property for sale at auction. (Motion carried under the Consent Agenda) 3. *Purchase of Toro 5910 16' Mower (E) Motion to authorize the purchase of one (1) new Toro 5910 mower from MTI Distributing for the price of $99,4000.83 with the funding to come from the Capital Equipment Internal Service Fund, and to declare the 2007 Toro 580D as surplus for sale at auction. (Motion carried under the Consent Agenda) 4. *2016 Street Tree Pruning Contract (A, D) Motion to approve the quote of Northeast Tree, Inc. to perform the work outlined in 2016 Street Tree Pruning Contract. (Motion carried under the Consent Agenda) D. Personnel 1. *Appointment of Finance Director (E) Mr. Reynolds addressed the Council regarding the the hiring of Darin Nelson as Finance Director. On August 18, Council authorized the hiring of Waters & Company to conduct executive recruitment services for the position of Finance Director. Applications have been solicited and received, and both first and second round interviews have been conducted, involving a variety of city staff and officials. A thorough background check has been conducted for the final candidate. Mr. Nelson has 18 years of experience in the field of municipal finance. He is currently the Finance Director/City Treasurer for the City of Fridley, MN and previously served as an Assistant Finance Director for the city of Minnetonka and as Local Government Auditor for the Office of the State Auditor. He holds a Bachelor's Degree in Accounting from Minnesota State University — Moorhead, and a Master of Public and Non -Profit Administration from Metropolitan State University. Cncl. Whiting welcomed Mr. Nelson to the City. Cncl. Mocol stated that during the interview that she participated in, she was impressed with Mr. Nelsons focus on teamwork as well as his experience working with tax abatement and TIF districts. Cncl. Lehman stated that he reviewed the budget that Mr. Nelson worked on for the City of Fridley and was very impressed with the work he has done. Mr. Nelson addressed the Council and thanked them. He also stated that he was looking forward to this new position. Mayor Mars congratulated Mr. Nelson and welcomed him. Cncl. Luce stated that he feels Mr. Nelsons resume speaks for itself. Discussion: Cncl. Lehman asked if a background check would be required for Mr. Nelson. Mr. Reynolds stated that a thorough background investigation was completed by Springsted. Moved by Councilmember Jay Whiting, Seconded by Councilmember Kathi Mocol to approve the hiring of Darin Nelson for the position of Finance Director with pay and benefits as outlined in this memo and attachments, contingent upon successful completion of a pre -employment physical/drug test and subject to a one-year probationary period. Vote: 5 - 0 E. Parks and Recreation F. General Administration 1. *City Bill List (F) Cncl. Luce stated that the City Bill List shows a Minneapolis company is being used for plaques and engraving, and in his opinion the City should be using a local company. Mr. Reynolds replied that, to his knowledge, the company used by the City for engraving and plaques is a local company, and the that city has used the same company for many years. He stated that he would verify the information and follow up with Cncl. Luce. Moved by Councilmember Matt Lehman, Seconded by Councilmember Mike Luce to approve the bills and electronic funds transfers in the amount $1,297,857.40 and payroll transfers in the amount of $987,124.16 for a total of $2,284,981.56. Vote: 5 - 0 2. *City Council Minutes (F) Motion to approve the City Council minutes from December 15 and 17, 2015. (Motion carried under the Consent Agenda) 3. *Designation of Official Newspaper (F) Motion to designate the Shakopee Valley News as the official newspaper for the City of Shakopee for the year 2016. (Motion carried under the Consent Agenda) 4. *Approve the Temporary On -Sale Liquor License for St. Joachim & Anne (F) Motion to approve the temporary on -sale liquor license to the Parish of St. Joachim & Anne (St. Mark's Church), 350 South Atwood Street, for January 30, 2016. (Motion carried under the Consent Agenda) 5. *Request for Fee Waivers to Support Workforce Housing Project -- MWF Properties, Res. No. 7656 (B,D) Ms. DiMaggio presented a Request for Fee Waivers to Support Workforce Housing Project from MWF Properties, Res. No. 7656. The City has received a request from MWF Properties seeking a local contribution to the financing of a workforce housing project adjacent to Target on Marschall Road. The local financial support is needed in order to help MWF obtain state and federal tax credits necessary to finance the project. Local financial support can be provided in multiple ways, however, MWF is suggesting that the Council consider the waiver of SAC fees and a portion of the Park Dedication fees that would be due on their proposed 57 unit workforce housing project. For the project in question, the City's contribution of $290,000 in fee waivers would support the construction of 57 units of rental housing affordable to households with incomes between 30 and 60% of the area median income. Cncl. Lehman stated that it would be his preference to discuss this project further after the City Council workshop on January 19, 2016. Cncl. Luce stated that it would be his preference to have the revolving SAC credit program that has been discussed in place prior to moving forward with this item. Ms. DiMaggio stated that the proposal being discussed is an R-3, and it is zoned appropriately for the area, and the project. Peter Worthington, the applicant from MWF Properties, addressed the Council and explained the proposed project. Ms. DiMaggio discussed the reasons that the applicant is requesting fee waivers, and also gave a description of workforce housing. Cncl. Luce inquired about the timeline for receiving the updated information on the City's score from the Met Council. Mr. Reynolds replied that the Met Council will have the information to the City by the end of January. He added that the two factors involved in the change are the removal of tribal lands from the computation, and the second is that the City's original score was incorrect in regards to the housing allowance. Cncl. Luce stated that in his opinion there should be a decision made on this item until the updated numbers are available. Cncl. Whiting stated that in his opinion this project is a great fit for the area, and it is a good location. Cncl. Whiting made a motion to adopt Resolution No. 7656, A Resolution of the City of Shakopee Authorizing the Waiver of 48% of the City Park Dedication fee's totaling $121,280, and the waiver of 57 Sewer Availability Charge units valued at $27,075 in City SAC and $141,645 in Metropolitan Council SAC with the total waiver of fee's for this project not to exceed $290,000 for the sake of continuing the discussion. Cncl. Mocol seconded the motion. Discussion: Cncl. Lehman discussed his concerns and reservations in regards to this project. Cncl. Mocol discussed the current cost of rentals in Shakopee, and the difficulties for some to obtain financing for a home. She added that in her opinion the location is perfect for this project. Cncl. Luce stated that in his opinion this project should not move forward without all of the information from the Met Council. Cncl. Whiting stated that workforce housing is an important investment for the community. He added that in his opinion this is a great project, and he is looking forward to seeing it move forward. Mayor Mars stated that he would like to see a policy created to guide R-3 and R-4. He added that he feels it is important to to discuss what the community wants first and then move forward with development based on the policies and plans that are developed. Ms. DiMaggio informed the Council that this particular project is not a Met Council project, but is instead a Minnesota Housing Finance Agency project. She added that the application is very competitive and the applicant is working with a strict deadline to move the project forward. Mr. Thomson stated that there is not a timeline for the Council to act on this issue. Cncl. Luce asked Ms. DiMaggio to review the SAC credit balance if this item was approved. Ms. DiMaggio reviewed the SAC credit balance with the Council. She also stated that Mr. Worthington was not able to request a low interest loan from thew City for this project. MFHA requires that the funds must come from TIF or a grant. Cncl. Luce stated that he is not against this project, and that he agrees that the location is good. He would like to discuss it further before moving forward with an approval. Moved by Councilmember Mike Luce, Seconded by Mayor William Mars to table the adoption of Resolution No. 7656, A Resolution of the City of Shakopee Authorizing the Waiver of 48% of the City Park Dedication fee's totaling $121,280, and the waiver of 57 Sewer Availability Charge units valued at $27,075 in City SAC and $141,645 in Metropolitan Council SAC with the total waiver of fee's for this project not to exceed $290,000 until a later date. Vote: 3 - 2 Opposed: Councilmember Jay Whiting Councilmember Kathi Mocol 6. *Premises Permit for Shockwaves Waterski Club, Res. No. 7668 (F) Motion to approve Resolution 7668, a resolution of the City of Shakopee approving the premises permit for Shockwaves Waterski Club located at the Shakopee American Legion, 1266 First Avenue East. (Motion carried under the Consent Agenda) 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. No one responded. 6. Public Hearings: 7. Business removed from the Consent Agenda will be discussed at this time See items: 4.B.2. 4.D.1. 4.F.1. 4.F.5. 8. General Business: A. Community Development B. Police and Fire C. Public Works and Engineering D. Personnel E. Parks and Recreation F. General Administration 9. Other Business Mayor Mars stated that there would be a City Council Workshop to discuss R-4 on January 19, 2016. He also stated that he would like to hold a Workshop to discuss the Goals and Priorities of the City Council on either February 9, 2016 or February 23, 2016. The Council discussed and agreed to hold the Workshop on February 9, 2016. Mayor Mars stated he would like to discuss Fleet Management policies regarding Police Cruisers at a future meetings to decide if they requirements continue to be effective. Mr. Reynolds advised Mayor Mars that the current policy is 100,000 miles or 4 years for a cruiser, not 3 years or 75,000 as originally thought. Mayor Mars stated that he is comfortable with this new information and will be looking for consensus from the Council. Cncl. Lehman stated that in his opinion it is important for the Council to discuss overall Citywide customer service at a future workshop. The Council Members discussed future topics for City Council Workshops. Mayor Mars stated that he would like to see per diem reinstated for City Council members, as well as reinstating the Recognition of Involved Citizens policies. Mr. Thomson stated that would be reviewing per diem, and discuss it with Mr. Reynolds and report back to the City Council on his findings. Mayor Mars stated that Liaison appointments will take place at the meeting on January 19, 2016. He added that there will be two new Agenda items as well, Liaison Reports and City Administrator reports. Mayor Mars advised the Council Members that the League of Minnesota Cities will be holding a seminar for newly elected officials, and advised them to let Mr. Reynolds know if the plan to attend. 10. Adjourn to January 19, 2016 at 7:00 p.m. Moved by Councilmember Jay Whiting, Seconded by Councilmember Mike Luce to adjourn. Heidi Emerson Recording Secretary