HomeMy WebLinkAbout10/20/2015 k; y
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OFFICIAL PROCEEDINGS OF THE SHAKOPEE
CITY COUNCIL
REGULAR SESSION LOCATION Council Chambers City Hall 129 Holmes Street South October 20,2015
SHAKOPEE MINNESOTA
7:00 p.m.
1. Roll Call
Present: Mayor Brad Tabke; Councilmember Matt Lehman; Councilmember Jay Whiting; Councilmember
Kathi Mocol; Councilmember Mike Luce
Staff City Administrator Bill Reynolds;Assistant City Administrator Kris Wilson; City Attorney Jim
Present: Thomson; Parks and Recreation Director Jamie Polley; Senior Planner Mark Noble; City Clerk Lori
Hensen
2. Pledge of Allegiance
3. Approval of Agenda
Moved by Councilmember Jay Whiting,Seconded by Councilmember Kathi Mocol to approve the
Agenda as amended.
Vote: 5 -0
4. Consent Business -(All items listed in this section are anticipated to be routine. After a discussion by
the Mayor there will be an opportunity for members of the Council to remove any items from the
consent agenda for individual discussion. Those items removed will be considered following the
Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed
and will be approved in one motion.)
Item 4.F.4,Massage Therapy Business renewals,Cncl. Mocol requested that it be noted that she will
be abstaining from a vote on this item.
Item 4.F.6. Sewer Availability Charge (SAC) credits-Munkabeans,was removed by Cncl. Luce for
further discussion
Moved by Councilmember Matt Lehman,Seconded by Councilmember Mike Luce to approve the
Consent Agenda as amended.
Vote: 5 -0
A. Community Development
1. Rezoning 2544 Lakeview Drive from Rural Residential(RR)to Low Density Residential(R1A),Ord.
No. 921 (B)
Motion to adopt Ordinance No. 921,an ordinance amending the Zoning Map for property located at
2544 Lakeview Drive. (Motion carried under the Consent Agenda)
2. Preliminary&Final Plat of Gateway South First Addition, Conditional Use Permit to Allow
Assembly&Manufacturing Uses in the Light Industry Zone,and Variance to Exceed the Allowed
Maximum Lot Coverage,Res.No. 7627(B)
Motion to approve Resolution No. 7627,a resolution denying the Variance request to exceed the
allowable lot coverage,and approving the Preliminary and Final Plat of Gateway South First
Addition,and a Conditional Use Permit to allow Assembly and Manufacturing Operations in the
Light Industry(I-1)Zone,and move its adoption. (Motion carried under the Consent Agenda)
3. Set Public Hearing Date for Vacation of Water Main Easement,Res.No. 7628 (F)
Motion to approve Resolution No. 7628,a resolution setting the public hearing date to consider the
vacation of a water main easement. (Motion carried under the Consent Agenda)
B. Police and Fire
1. Authorize Disposal of Surplus Property-Bikes/Miscellaneous(F)
Motion to declare the listed property surplus and authorize its disposal per City Code. (Motion
carried under the Consent Agenda)
C. Public Works and Engineering
1. Declare Amounts,Order the Preparation of Proposed Assessment Amounts and Set a Public Hearing
for the 2015 Street Reconstruction Project No. 2015-1,Res.No. 7621 (E)
Motion to adopt Resolution No. 7621,a resolution declaring the costs to be assessed,ordering the
preparation of proposed assessments and setting a public hearing date for the 2015 Street
Reconstruction,Project No. 2015-1. (Motion carried under the Consent Agenda)
2. Approve an Agreement with SPUC for a Drainage and Utiltiy Agreement for Regional Ponding(D,E)
Motion to authorize the appropriate city officials to execute the Drainage and Utility Easement
Agreement with Shakopee Public Utilities for Regional Ponding. (Motion carried under the Consent
Agenda)
3. Approve a Turnback Agreement with Scott County for the County Highway Project No. 16-31 (D,E)
Motion to authorize the appropriate city officials to execute the Scott County Turnback Agreement
associated with the County Highway No.16-31 Project. (Motion carried under the Consent Agenda)
D. Personnel
E. Parks and Recreation
1. Approving Plans and Specifications and Ordering the Advertisements for Bids for the Quarry Lake
Park Pedestrian Bridge Improvements,Project No.PR2015-2.Res.No. 7625 (A)
Motion to approve Resolution No. 7625,A Resolution of the City of Shakopee Approving Plans
and Specifications and Ordering Advertisement for Bids for the Quarry Lake Park Pedestrian
Bridge Improvements,Project No. PR2015-2 and move its adoption. (Motion carried under the
Consent Agenda)
2. Replacement of Ice Arena Hot Water Heater(A)
Motion to authorize the replacement of the Ice Arena hot water heater with the recommended high
efficiency hot water heater for an amount not to exceed$18,000.00. (Motion carried under the
Consent Agenda)
3. Youth Sports Association Agreement Renewal(D,F)
Motion to adopt the revised Agreement for Youth Sports Association Affiliation with the City of
Shakopee. (Motion carried under the Consent Agenda)
F. General Administration
1. City Bill List(F)
Motion to approve the bills and electronic funds transfers in the amount$1,780,417.98 payroll
transfers in the amount of$443,510.12 for a total of$2,223,928.10. (Motion carried under the
Consent Agenda)
2. City Council Minutes(F)
Motion to approve the City Council Minutes from October 6, 2015. (Motion carried under the
Consent Agenda)
3. Purchase of New Election Equipment(F)
Motion to authorize the purchase of election equipment at a total cost of$114,800. (Motion carried
under the Consent Agenda)
4. Massage Therapy Business Renewals(F)
Motion to approve the renewal of the following massage therapy business licenses: Rochelle
Bauman,231 Shakopee Ave.W;Vogue Day Asian Massage,LLC, 1240 3rd Ave. E.#104;Angel
Isis Bodywork&Healing,LLC 1061 Madison St.;Jenesis Massage,287 Marschall Rd. S.#205A;
Bee Well Massage,LLC,226 1st Ave E.;Kristin Burger,CMT, 635 Washington Ct.;J&M Mocol,
LLC, 1667 17th Ave.E.#107. (Motion carried under the Consent Agenda)
Cncl.Mocol abstained from the vote.
5. Adopt Codification of City Code,Ord.No. 919(F)
Motion to adopt Ordinance No. 919,an ordinance enacting a City Code for the City of Shakopee,
Minnesota amending,restating,revising,updating,recodifying and compiling certain ordinances of
the City dealing with the subjects embraced in the City Code,and providing penalties for the
violation of the City Code.(Motion carried under the Consent Agenda)
6. Sewer Availability Charge(SAC)Credits--Munkabeans(D)
Request for Sewer Availability Charge(SAC)Credits for Munkabeans.
Cncl.Luce asked for clarification on what changed with the new business that another SAC credit is
being requested.Ms. DiMaggio explained Sewer Access Charges are based on seating, and every
10 seats count for one credit. Since Munkabeans had doubled the seating of the previous business,
one additional SAC is being requested.
Cncl.Lehman asked at what point will a repayment program be established for SAC credits.Ms.
DiMaggio answered that the funds were allocated for this purpose.Due to the small amount of land
available for development in Shakopee she doesn't know that many SAC credits will be needed in
the future. She added that for this reason the plan is to give more consideration to smaller businesses
until the fund is depleted.
Cncl.Mocol asked if it was possible to single out the types of businesses they want to see in
downtown Shakopee to use the SAC credits on. Ms.DiMaggio stated she agrees that consideration
should be given to businesses redeveloping in the downtown area.
Mr. Reynolds stated that the issue will be brought forward in the near future for further discussion.
Moved by Councilmember Matt Lehman,Seconded by Councilmember Mike Luce to approve the
recommended 1 SAC credits valued at$475 in City of Shakopee credits and$2,485 in Metropolitan
(MET) Council Sewer Availability Charges(SAC)credits to Munkabeans.
Vote: 5 -0
5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL-Provides an opportunity for the
public to address the Council on items which are not on the agenda. Comments should not be more
than five minutes in length. The Mayor may adjust that time limit based upon the number of persons
seeking to comment. This comment period may not be used to make personal attacks,to air
personality grievances,to make political endorsements or for political campaign purposes. Council
Members will not enter into a dialogue with citizens,and questions from Council will be for
clarification only. This period will not be used to problem solve issues or to react to the comments
made,but rather for informational purposes only.
Cristeta Berini,Reporter for the Shakopee Valley News, informed the Council that this meeting
would be her final meeting because she accepted a new position elsewhere. She thanked the Mayor
and Council Members.
Bills Mars, 1279 Cider Circle,referenced item 10.A.1,which was removed from the Agenda,and
asked if there was a letter available from the applicant stating the request.Ms. Wilson stated that she
had the request in writing and would provide a copy to Mr.Mars.
6. Public Hearings:
A. Vacation of Public Right-of-Way/Roadway Easement Adjacent to Canterbury Park,Res.No. 7626 (B)
Moved by Councilmember Matt Lehman,Seconded by Councilmember Mike Luce to open the
Public Hearing.
Vote: 5 -0
Mr.Noble presented a request for a Vacation of Public Right-of-Way/Roadway Easement Adjacent
to Canterbury Park,Res.No. 7626.Canterbury Park Holding Corporation has submitted an
application for vacation of Public Right-of-Way/Roadway Easement of that portion of 12th Avenue
located west of Vierling Drive.
Mr.Noble explained that the vacation request is integral to Canterbury's plan to consolidate their
property into a more manageable legal description,as well as more developable parcels.
Right-of-way included in this request include a portion of 12th Avenue located west of Vierling
Drive,and a Public Roadway Easement located in the same vicinity. Should the vacation be
approved,the applicant would proceed with a preliminary plat that would consolidate this
right-of-way into proposed platted lots.
Mr.Noble stated that the Planning Commission considered this application at their October 8,2015
meeting,and by a 6-0 vote,recommended approval,conditioned on the applicant providing
easements as required by City Engineering, SPUC and CenterPoint Energy,or relocate said
services,with agreements that address the details and costs involved with the relocation of services.
Cncl.Lehman asked if the change will affect access to the property.Mr.Noble answered that access
to the property will remain unchanged.
Randy Sampson, Canterbury Park Holding Corporation, addressed the Council to answer questions.
Moved by Councilmember Kathi Mocol, Seconded by Councilmember Jay Whiting to close the
Public Hearing.
Vote: 5 -0
Discussion:
Cncl.Lehman stated that he feels the easement issue has been addressed.
Moved by Councilmember Matt Lehman,Seconded by Councilmember Mike Luce to
offer Resolution No. 7626,a resolution approving a vacation of Public Right-of-Way/Roadway
Easement of that portion of 12th Avenue located west of Vierling Drive,and move its adoption.
Vote: 5 -0
7. Business removed from the Consent Agenda will be discussed at this time
See item 4.F.6., Sewer Availability Charge(SAC)credits-Munkabeans.
Vote: 5-0
8. Recess for Economic Development Authority Meeting:
9. Reconvene
10. General Business:
A. Community Development
B. Police and Fire
C. Public Works and Engineering
D. Personnel
E. Parks and Recreation
1. Approving Plans and Specifications and Ordering Advertisements for Bids for the Shakopee Ice
Arena and Community Center Improvements,Project No.PR2015-3,Res.No.7624 (A,B)
Ms.Polley addressed the Council regarding approval for Plans and Specifications and Ordering
Advertisements for Bids for the Shakopee Ice Arena and Community Center Improvements,Project
No.PR2015-3,Res.No. 7624.
Ms.Polley explained that on June 30,2015 the City Council made a motion to move forward with
Option A including a dedicated senior space. The City then continued to retained 292 Design
Group to develop the plans and specifications for the new two sheet ice arena and upgrades to the
Shakopee Community Center. On August 18, 2015 the City Council awarded a contract for
construction management services to RJM Construction for the preconstruction,bidding and
construction of the project.
On September 22,2015 the City Council adopted Resolution No.7615 approving property tax
abatement bonds to be utilized for the ice arena and community center project.The amount of the
bonds to be issued for the project total$32,225,000. $30,500,000 of the total is for direct project
costs.The Construction Managers estimate is$30,485,972.The advertisements for bids will run in
the Shakopee Valley News on November 5th and 12th. The construction documents will be issued
for bidding on November 3rd. The bidding period will run from November 3rd to November 23rd.
The Bid Opening is scheduled for November 24,2015 and Award of Contract will be presented at
the December 15th City Council meeting.
Tom Betty,292 Design Group,presented current floor plans and renditions for the Council to
review.
Cncl.Luce asked what the seating capacity will be in the Community room.Mr.Betty answered that
it will seat 140 people.
Cncl.Lehman asked for information on the bond sale.Ms.Wilson responded that staff will bring a
request for authorization to offer the bonds for sale in November, and the Council could award the
contracts on December 15,2015. She added that Council would be asked to set a special session for
December 17,2015 to award the bond sale.
Moved by Councilmember Jay Whiting,Seconded by Councilmember Kathi Mocol to approve
Resolution No. 7624,Approving Plans and Specifications and Ordering Advertisements
for Bids for the Shakopee Ice Arena and Community Center Improvements,Project
No.PR2015-3, and move its adoption.
Vote: 5-0
F. General Administration
11. Other Business
Cncl.Lehman stated that he would like to review a copy of the updated City Code. Ms. Hensen
replied that she would provide him with a copy to review.
12. Adjourn to Wednesday,November 4,2015 at 7:00 p.m.
Moved by Councilmember Jay Whiting,Seconded by Councilmember Kathi Mocol to adjourn.
Vote: 5 -0
Q 'o(C2.121--ri
He se
Acting e' Clerk
Heidi Emerson
Recording Secretary