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HomeMy WebLinkAbout06/30/2015 DRAFT OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION LOCATION Council Chambers City Hall 129 Holmes Street South June 30,2015 SHAKOPEE MINNESOTA 7:00 p.m. 1. Roll Call Present: Mayor Brad Tabke; Councilmember Matt Lehman;Councilmember Jay Whiting;Councilmember Kathi Mocol; Councilmember Mike Luce Staff City Administrator Bill Reynolds;Assistant City Administrator Kris Wilson; City Attorney Jim Present: Thomson;Parks and Recreation Director Jamie Polley;Acting City Clerk Lori Hensen; Senior Planner Kyle Sobota;Interim Finance Director Jean McGann;Planner Alex Sharpe 2, Pledge of Allegiance 3. Approval of Agenda Moved by Councilmember Mike Luce, Seconded by Councilmember Jay Whiting to approve the Agenda. Vote: 5- 0 4. Workshop Discussion A. HKGI Presentation on Western Shakopee Land Use Study Mr. Sobota addressed the Council regarding the Western Shakopee Land Use Study. On April 7,the City Council approved hiring Hoisinger Koegler Group(HKGI)and SRF Consulting Group to complete a land use study for the western Shakopee/Jackson Township area. The study area is 834.5 acres--with 554 acres currently in the City of Shakopee and 280.5 acres in Jackson Township. He stated that there is no recommended or requested action at this time other than to provide input to the consultants from HKGI. Brad Scheib, HKGI, gave a presentation on the Western Shakopee Land Use Study which is scheduled for completion in October 2015. He explained that the data gathering has included market analysis of existing land uses and vacant developable land in Shakopee and is now moving to conversations and meetings with property owners and their representatives,Jackson Township,and the City Council. Cncl. Lehman asked how far into the process the Council should get without knowing if the Township is interested in the project. Mr. Scheib answered that he planned to meet with officials of the Township soon, but that they are aware of the annexation, and need to know the details. Mayor Tabke stated that he would prefer to see a higher density of single family homes. He would like to see 4 or 5 per acre as opposed to 3. Mr. Scheib stated he would be back for another presentation in August. B. Community Center Option A and Financing Option(A,B,D) Ms. Polley presented an overview of the operational impact/costs for Community Center Option A, financing Options,and proposed sites as well as timeline/costs for a referendum. Ms. Polley is requesting from the City Council guidance on siting for Community Center Option A,and determination of a financing option for the Community Center Option A. Cncl. Lehman asked if the additional costs for extended hours are included in the projected expense spreadsheet. Ms. Polley stated that the extended hours are included on the spreadsheet as well as the revenues that can be expected from extended hours. Cncl. Lehman asked if the consultants took membership loss due to increased fee's into consideration. Cncl. Luce asked if the City offers a program for families who cannot afford the cost of the membership fee's. Ms. Polley answered that yes the City offers a scholarship program for low income families. She added that the scholarships are awarded based on the free and reduced lunch program through the school district. Mayor Tabke stated that he does not believe the City's membership rates should be any lower that competitors in surrounding areas. He added that the Community Center will be offering more services than competitors and should be priced accordingly. Cncl. Whiting asked if possible program expansions were taken into consideration in the revenue estimates. Ms. Polley answered that an expansion of the aquatics program was taken into account, and recreation programming revenue was increased by 15%. Ms. Wilson addressed the Council regarding some possible funding options for the Community Center project. Jean McGann addressed the Council to review possible funding options within the City's funds. Mayor Tabke asked if the Council members were interested in using dollars in the Enterprise Fund for this project. All Council members responded no. Ms. McGann moved on to discuss other City funds. After discussing all of the funds that could be used for funding the project it was decided that Internal Service Funds would not be used. Cncl. Lehman stated that he would prefer to do a 30 year referendum and let the voters decide. Cncl. Luce stated that he would prefer to do a 20 year referendum,and let the voters decide. Cncl. Whiting would prefer to consider a 20 year Tax Abatement. He added that he feels like this is a need in the community and would prefer not to go to referendum. Cncl. Mocol stated that she agrees with the 20 year Tax Abatement, and feels like this is a necessary project. Mayor Tabke stated that he believes a referendum would pass in the community, but he believes this project is needed and for that reason he is in favor of a 20 year Tax Abatement. Moved by Councilmember Kathi Mocol, Seconded by Councilmember Jay Whiting to approve financing of Community Center option A by a 20 year Tax Abatement. Vote: 3 - 2 Opposed: Councilmember Matt Lehman Councilmember Mike Luce Discussion: Cncl. Whiting stated that he believes once the project is complete the community will see the value in it. Cbcl. Luce stated that he is in favor of the Community Center project,but he would prefer to let the community vote on it. Cncl. Lehman stated that he also supports the Community Center project,but would like to let the citizens decide. Ms. Wilson asked if the Council is ready to move forward with the architectural work to solidify costs. Cncl. Lehman questioned which fund the consultant design fee would be paid out of. Ms. McGann suggested that the design fee be paid using the Building Fund. Moved by Councilmember Kathi Mocol, Seconded by Councilmember Matt Lehman to approve a $1,215,270.00 contract with 292 Design Group to begin designing and preparing construction documents for the Community Center and Ice Arena facility,with funds to be reimbursed by bond sale. Vote: 5-0 5. Adjourn to July 7,2015 at 7:00 p.m. Moved by Councilmember Matt Lehman,Seconded by Councilmember Kathi Mocol to adjourn. Vote: 5 - 0 L.ri Hense Acting Ci Clerk Heidi Emerson Recording Secretary