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HomeMy WebLinkAbout05/06/2015 Consent Business 5. F. 2. TO: Mayor and City Council FROM: Lori Hensen, Deputy City Clerk DATE: 06/16/2015 SUBJECT: City Council Minutes (F) Action Sought Move to approve the City Council Minutes from May 6 and May 19, 2015. Attachments: May 6, 2015 May 19, 2015 DRAFT TENTATIVE AGENDA Shakopee City Council Workshop 7:00 p.m. May 6, 2015 LOCATION Council Chambers City Hall 129 Holmes Street South Shakopee Mission Statement The Mission of the City of Shakopee is to provide the opportunity to live, work and play in a connnunity with a proud past,promising future, and small town atmosphere within a metropolitan setting. Mayor Brad Tabke presiding Present: Mayor Brad Tabke;Councilmember Matthew Lehman; Councilmember Jay Whiting; Councilmember Kathi Mocol; Councilmember Mike Luce Staff Kris Wilson,Assistant City Administrator;Bruce Loney,Public Works Director/Engineer;Jim Present: Thomson,City Attorney;Jamie Polley, Parks and Recreation Director;Lori Hensen, Acting City Clerk 1. Roll Call 2. Pledge of Allegiance 3. Approval of Agenda Ms. Wilson stated that 9.B. A verbal update on the Amazon project, should be added to the Agenda. Moved by Councilmember Jay Whiting, seconded by Councilmember Kathi Mocol to approve the Agenda as amended. Vote: 5 - 0 4. Service Plaques--City Boards and Commissions 5. Consent Business (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered following the public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) Moved by Councilmember Matthew Lehman, seconded by Councilmember Kathi Mocol to approve the Consent Agenda. Vote: 5 - 0 A. City Bill List (F) Moved to approve bills and electronic funds transfers in the amount $619,051.80 and payroll transfers in the amount of$416,665.78 for a total of$1,035,717.58. (Motion carried under the Consent Agenda) B. Contract for Thrush Street Drainage Improvement (E) Motion to award a contract to Krueger Excavating Inc. for the Thrush Street Drainage Improvement and approve a 10% contingency amount for use by the City Engineer in authorizing change orders or quantity adjustments.(Motion carried under the Consent Agenda) C. Request for Extended Work Hours and Lane Closure on the Rahr Malting Malthouse #6 (D) Moved to approve a lane closure on 3rd Avenue as depicted on the attached drawing, contingent upon the appropriate traffic control signage for the lane closure and detour as approved by the Public Works Director. (Motion carried under the Consent Agenda) D. Contract for 2015 Sanitary Sewer Television Inspection (E, F) Motion to authorize staff to contract with Pipe Services Corporation for the television inspection of 100,000 feet of sanitary sewer main at a cost of$.38 per linear foot, with funding from the Sanitary Sewer Fund. (Motion carried under the Consent Agenda) E. "Bike Month" and "Bike to Work Day" Official Proclamation Moved to approve a proclamation of May as "Bike Month" and Friday, May 15 as "Bike to Work Day" in Shakopee. (Motion carried unde the Consent Agenda) F. Declare Four Forfeited Vehicles as Surplus Property (F) Motion to declare the 2001 Dodge Stratus, VIN:1B3EJ46X61N694472; the 2002 Mazda Protege, VIN: JM1BJ225221615379; the 2004 Pontiac Grand Prix, VIN: 2G2WR524941110301; and the 2010 Toyota Ray 4, VIN: 2T3BF4DV4AW077987 as surplus property. (Motion carried under the Consent Agenda) G. Request for Street Closures for Friday Night Downtown Car Shows Motion to authorize the closure of Lewis Street from First to Third Avenues from 6:00 to 9:00 p.m. on June 12, June 26, July 10, July 24, August 7 and August 21 for the Downtown Shakopee Classic Car Cruise. (Motion carried under the Consent Agenda) 6. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) No one responded. 7. Business removed from the Consent Agenda will be discussed at this time None. 8. Business Items A. Scott County Presentation on Proposed Sales Tax for Transportation & Transit Barbara Marshall, Vice Chair of the Scott County Board, gave a brief presentation on a Proposed Sales Tax for Transportation & Transit. Mike Beard, Scott County Commissioner, addressed the Council regarding the proposed half percent sales tax. Cncl. Lehman asked which of the surrounding counties are not currently participating. Mr. Beard answered that Carver County is part of the exemption instated two years ago. Rice County is currently using this sales tax as well as Dakota County. Cncl. Lehman asked if the County proceeds with this sales tax could the State still decide to charge the full one percent. Mr. Beard answered that as long as the Resolution is passed before the Legislature adjourns on May 18, 2015 the State will more than likely not double the tax. He added that anything is possible, but it is not likely at all. Cncl. Whiting stated that in the past a list of projects was included with this proposal. He asked if more projects can be added by the County. Gary Shelton, Scott County Administrator, answered that the County Board could add projects, and could extend beyond 7 years, but in order to extend the same process would have to be followed which included a new public hearing as well as a new Resolution. Cncl. Whiting asked what percentage per year of the six million dollars will be used for transit. Mr. Shelton replied that that first nine hundred thousand dollars will be used for MVTA buses. Cncl. Lehman asked if a project is added in the future would there be an additional tax added or would it be a part of this original tax. Mr. Beard stated that the new project would come out of the existing levy and extend the term. He added that one half percent is the legal amount that can be levied. Mayor Tabke asked what the City can expect to get from the sales tax increase. Mr. Beard answered that the tax will be used to find roadway projects including possibly adding another lane to Highway 169. Ms. Marschall stated that the benefits include reduced drive times for those who commute out of the City. She requested the City Council send a letter of support to the County Board. Discussion: Mayor Table asked if it would be possible to add County 83 & Highway 169 to the list of projects. Mr. Shelton stated that it would be quite difficult to have the project added at this point. Moved by Councilmember Jay Whiting, seconded by Councilmember Kathi Mocol Motion to direct staff to send a letter of support to the Scott County Board regarding Sales Tax for Transportation& Transit, along with any suggestions. Vote: 4 - 1 Opposed: Councilmember Matthew Lehman B. Requested Rate Increase for Refuse & Recycling Service (F) Ms. Wilson presented Resolution No. 7574 A Request for a Rate Increase for Refuse & Recycling Service. She added that the City of Shakopee currently contracts with Republic Services for the collection of solid waste and recycling from residential properties within the municipal services area. The contract with Republic, which was signed last year, established a rate structure for the period of June 1, 2014 - May 31, 2015. Republic Services has recently submitted a request for a rate increase for the period beginning June 1, 2015. The request is based on Section 1.3 of the contract, which states: "The annual refuse collection and disposal fees are outlined in Appendix C. If actual costs change, annual fee adjustments are allowed based on published indices(e.g.,CPI, diesel fuel prices),changes in tipping fees, and the formulae specified in this Contract. Similarly for recycling,this Contract allows the base collection fee for recyclables(BCF-recyclables)to be adjusted if costs in the published indices(e.g., CPI, diesel fuel prices)change. Any and all rate or fee increases must first be proposed by Contractor and then must be approved by City Council before they can become effective." If the currently requested rate structure is approved, a homeowner with a 60-gallon garbage cart emptied weekly and standard bi-weekly recycling service would see a total increase of$0.27 per month or $3.24 per year. This is arrived at by adding the monthly fee for weekly bulk collection of trash, to the trash disposal rate for a 60 gallon container plus the bulk collection fee for recyclables. Cncl. Luce expressed concern over a rate increase due to the fact that fuel prices have gone down. Mr. Herstein responded that there are many more factors that go into a rate increase than just fuel prices. Cncl. Lehman asked if this service is subject to the recently adopted Scott County sales tax. Mr. Herstein answered that there is only a solid waste management tax from the State, there is no sales tax. Cncl. Lehman asked if the City would be in violation of their contract if the increase is denied. Mr. Thomson answered that the RFP that was approved stated that Republic Services was entitled to a CPI adjuster at the end of each year. Mr. Thomson also added that this type of increase does not need City Council action because there is no change in the contract. Mayor Tabke asked what the additional cart cost was for. Mr. Herstein answered that the additional cost is for homes with 2 or more garbage carts. Mr. Thomson stated that no additional Council action is required on this Resolution. C. Potential Land Acquisition for Park Purposes (A) Ms. Wilson presented information regarding a Potential Land Acquisition for Park Purposes. She stated that two adjacent parcels of land off of Marschall Road are currently for sale. The two parcels of land currently contain houses and have access to Marschall Road. The parcels are very close to several multi-family housing complexes and in an area of the City where there is not a nearby park for kids to play. The nearest playground is a 1/2 mile away and is the school district playground at Pearson Elementary School. The closest City park is Hiawatha Park located 3/4 miles away. The parcels combined are approximately .85 acres. While an acquisition of this type is not currently planned in the Park Reserve Fund, it may be an opportunity that the City wishes to look into. The current Park Reserve Fund dollars are allocated to lighting two softball fields at Tahpah Park and to constructing Quarry Lake Park. The two lots are listed together as land and the houses will need to be removed. Ms. Wilson stated that if the City Council feels that there is interest in acquiring this land for potential park purposes, staff recommends engaging a real estate agent to work on behalf of the City in determining the true costs and feasibility of purchasing these lots for park purposes. Cncl. Luce stated that children trying to cross Marschall Road to get to the park may be very dangerous. He added that a fence would need to be constructed for safety purposes. Cncl. Mocol said that kids are already crossing this Road, and this would at least give them a place to gather. Ms. Wilson stated that this would not be the first choice for a park parcel, but this is the development that has come up. The question is whether Council wants to take advantage of the opportunity or not, and if so, to direct staff to retain a real estate agent to discuss options. Cncl. Lehman stated that this is not in the budget and wasn't planned for. He added that he thinks the focus should remain on the projects already in the works. Cncl. Whiting said that he see this as an opportunity that has presented itself. He added that while this is not the ideal location, it is a location with a large number of children, and Council should let this opportunity slip away. Cncl. Lehman said that it may be a better idea to build an apartment building on the land and build a park in another area close by. Discussion: Cncl. Luce stated that he does not want his name tied to a potential accident caused by children crossing Marschall Road. Mayor Tabke stated that he brought this forward because there are hundreds of children in that area and no parks. He added that he believes it is a good idea to at least look in to it. Moved by Councilmember Jay Whiting, seconded by Councilmember Kathi Mocol Motion to direct staff to retain a real estate agent to determine the feasibility of acquiring two available parcels of land on Marschall Road for potential park purposes. Vote: 3 - 2 Opposed: Councilmember Matthew Lehman Councilmember Mike Luce 9. Workshop Discussion A. Community Center Study Options (A, B, D) Ms. Polley presented Community Center Study Options (A, B, D). She stated that at the March 31 workshop the idea of hosting open houses for the public was briefly discussed. The purpose would be to provide the public with the opportunity to come and see the proposed plans and options, ask questions and offer feedback. If Council wishes to proceed with these open houses, staff would recommend hosting them on Thursday, May 28 and Monday, June 1 at 7:00 p.m., with one at the Community Center and the other at either Eagle Creek or Red Oak Elementary. Ms. Wilson stated Council members and members of the Parks & Recreation Advisory Board would both be encouraged to attend in order to hear directly from residents. Ms. Polley stated that If the Council decides to proceed with these open houses, there is a need to decide what options will be presented. Possible options include: Option A (Attachment A): •New two sheet ice arena on land that does not have to be purchased •Remodeled Community Center including expanded fitness, indoor playground and child care •Aquatic facility in the existing ice arena shell Option B (Attachment B): •New two sheet ice arena on land that does not have to be purchased •Remodel of Community Center including expanded fitness, indoor playground and child care •Athletic space in the existing ice arena shell (no aquatic facility) Option C (Attachment C): •New two sheet ice arena on land that does not have to be purchased •Remodel of Community Center including expanded fitness, indoor playground and child care •Do nothing with the existing ice arena shell at this time Option D (Attachment D): •New two sheet ice arena on land that does not have to be purchased • Operate the Community Center as it is today •Do nothing with the existing ice arena shell at this time Option E (Attachment E): •Update the current ice arena refrigeration system only •Operate the Community Center and ice arena as they are today The above options can be altered, combined or deleted to arrive at a list to be presented at the open houses. Cncl. Whiting asked if financing options would be available at the open houses for the public to review. Mayor Tabke answered that referendum or non referendum options can be available, but without choosing an option to go with it will be difficult to discuss financing. Cncl. Whiting asked if there were funding option available through local sponsors. Ms. Polley answered that there are many groups that are interested and could be potential partners. Cncl. Luce stated that fundraising is very uncertain. He also expressed concern over adding a second sheet of ice based on community input on the survey that was conducted. Cncl. Whiting stated that in his opinion a second sheet of ice is no longer a want in our community, but it is a need. Cncl. Lehman stated that he is in support of option E, and in his opinion, an open house is not necessary. Cncl. Mocol stated that she agree's that a second sheet of ice is necessary due to the fact that Shakopee now has a girls hockey team as well as a boys hockey team. Moved by Councilmember Jay Whiting, seconded by Councilmember Kathi Mocol Moved to set the dates of May 28th and June 1st for two open houses, with a third date to be added, for the community to review and provide input on the Community Center improvement options and to provide direction on the options to be presented. Vote: 5 - 0 Discussion: Cncl. Luce stated he would prefer to hold three open houses to make sure everyone who would like to attend is able. Cncl. Whiting agreed and suggested staff choose a date for the third open house. Ms. Polley stated that staff is requesting that the Council decide on which options should be discussed at the open houses. B. Other Business Ms. Wilson stated that the TIF assistance for Amazon was heard by the EDAC, and that the land use aspects of the TIF are on the Agenda for the Planning Commission. She added that they will be taking up the final plat of the property as well as the requested CUP for an over height structure. Ms Wilson informed the Council that representatives from Amazon have invited City and County officials to visit one of their distribution warehouses that is similar to the one they intend to build in Shakopee. The distribution center is located in New Jersey. She stated that it would be preferred to have two Council Members and one staff member attend. The City will be responsible for the airfare. Cncl. Mocol stated she would have to check her calendar. Cncl. Lehman stated he would not be able to attend. Cncl. Luce and Cncl. Whiting stated that they would be able to attend. Moved by Councilmember Kathi Mocol, seconded by Councilmember Mike Luce Motion to authorize two City Council members and one City staff member to travel to New Jersey on May 15, 2015. Vote: 5 - 0 10. Adjourn to May 19, 2015 at 7:00 p.m. Moved by Councilmember Kathi Mocol, seconded by Councilmember Mike Luce to adjourn. Vote: 5 - 0 0i . '1' }I ori Hens- Acting City Clerk Heidi Emerson Recording Secretary