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HomeMy WebLinkAbout3/3/2015 OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION LOCATION Council Chambers City Hall 129 Holmes Street South March 3,2015 SHAKOPEE MINNESOTA 7:00 p.m. 1. Roll Call Present: Mayor Brad Tabke;Councilmember Matt Lehman;Councilmember Jay Whiting;Councilmember Kathi Mocol;Councilmember Mike Luce Staff Assistant City Administrator Kris Wilson;Public Works Director/Engineer Bruce Loney;City Present: Attorney Jim Thomson;Parks and Recreation Director Jamie Polley;Acting City Clerk Lori Hensen 2. Pledge of Allegiance 3. Approval of Agenda Moved by Councilmember Kathi Mocol, Seconded by Councilmember Jay Whiting to approve the Agenda. Vote: 5-0 4. Consent Business-(All items listed in this section are anticipated to be routine.After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Moved by Councilmember Jay Whiting,Seconded by Councilmember Matt Lehman to approve the Consent Agenda. Vote: 5-0 A. Community Development B. Police and Fire 1. Shakopee Mdewakanton Sioux Community Public Safety Grant(C,E) Moved to authorize submittal of an application to the Shakopee Mdewakanton Sioux Community for a $30,000 Public Safety Grant. (Motion carried under the Consent Agenda) C. Public Works and Engineering 1. Accept Work on the 2013 Street Reconstruction Project No. 2013-1,Res.No. 7552(E) Moved to approve Resolution No. 7552,a Resolution Accepting Work on the 2013 Street Reconstruction,Project No.2013-1,and move its adoption.(Motion carried under the Consent Agenda) 2. Approve Plans and Order Ad for Bids for the 2015 Street Reconstruction Project No. 2015-1,Res.No. 7555 (E) Moved to approve Resolution No. 7555,A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for the 2015 Street Reconstruction, Project No. 2015-1. (Motion carried under the Consent Agenda) 3. Authority to Enter into Encroachment Agreements(F) Moved to grant the appropriate officials the general and ongoing authority to sign standard Encroachment Agreements on behalf of the City without Council action on each individual agreement. (Motion carried under the Consent Agenda) 4. Contract for 2015 Park Restroom Cleaning(E) Moved to authorize the appropriate officials to enter into a cleaning contract with Treasure Enterprises,Inc. for seasonal park restroom cleaning from April 2015 through March 2016.(Motion carried under the Consent Agenda) D. Personnel 1. Amendment to Part-Time Pay Plan-Res.No. 7556(E) Moved to approve Resolution No. 7556,a resolution amending the Pay Plan for Part-Time, Temporary and Seasonal Employees,and move its adoption. (Motion carried under the Consent Agenda) 2. Approval of Amended Job Description for Engineering Technician(E) Moved to approve the position description for the position of Engineering Technician and authorize its placement in Grade 5 of the City's 2015 Pay Plan for Non-Union Employees. (Motion carried under the Consent Agenda) 3. Approval of Job Description for New Building Maintenance Position(E) Moved to approve the position description for the position of Building Maintenance Manager and authorize its placement in Grade 5 of the City's 2015 Pay Plan for Non-Union Employees. (Motion carried under the Consent Agenda) E. Parks and Recreation 1. Authorization to Submit 2015 Outdoor Recreation Grant Application for Quarry Lake Park,Resolution No. 7558 (A) Moved to approve Resolution No. 7558,A Resolution of the City of Shakopee,Minnesota Authorizing the City to Submit an Outdoor Recreation Grant Program Application for the Quarry Park Project. (Motion carried under the Consent Agenda) F. General Administration 1. City Bill List(F) Moved to approve bills and electronic funds transfers in the amount$634,093.25 and payroll transfers in the amount of$428,010.29 for a total of$1,062,103.54.(Motion carried under the Consent Agenda) 2. Resolution of Support for Minnesota Investment Fund(MIF)Application,Resolution#7557(D) Moved to approve Resolution#7557,a resolution in support of the Economic Development Authority's Minnesota Investment Fund Application for Entrust Datacard. (Motion carried under the Consent Agenda) 3. Joint Powers Agreement for Sentencing to Service Program(F) Moved to authorize the appropriate officials to enter into the attached Joint Powers Agreement for the Sentencing to Service Program. (Motion carried under the Consent Agenda) 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL-(Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast,speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 6. Business removed from the Consent Agenda will be discussed at this time 7. Workshop Discussion: A. Ice Arena Improvement Options(A,B,D). Jamie Polley presented the Ice Arena Improvement Options and asked the City Council to provide the architectural consultant with direction on how to proceed with the architectural and feasibility studies for the Community Center 2.0 project. On December 2,2014 the City Council authorized the hiring of 292 Design Group,Inc. as the architectural consultant for the Community Center Study. 292 Design Group,Inc. was tasked with: 1. Developing a plan for all of the components within the study based on the programming recommendations from our feasibility study/market analysis. 2. Determining the cost to change the cooling system of our current Ice Arena per state requirements and add a second sheet of ice to our current facility as well as determine if a future 3rd sheet could be built on the same site. 3. Determining the cost to construct a new 2 sheet facility on property that does not require purchasing. In order to proceed with the study,the consultant needs direction from the City Council on which Ice Arena option to pursue. Ms. Polley discussed the options. Option A;Adding on to the current Ice Arena: This option replaces the cooling system of the current sheet of ice and adds a second sheet of ice onto the existing sheet. It has been determined by the consultant that a 3rd sheet of ice cannot fit in close proximity to the current sheet of ice on the community center campus. The pros of this option include the ability to continue to utilize the current sheet of ice and there is a lower initial capital cost($12.8 million). The challenges with this option include the potential loss of a hockey season, If only the cooling system is replaced in the current sheet of ice the estimated cost is$1.75 Million as indicated in the 2015-2019 Park Asset Fund Plan. Option B;Building a new 2 sheet facility: This option plans for a new 2 sheet facility,built on land that does not need to be purchased by the City. The two ice sheets would be side by side with the potential for a 3rd sheet of ice to be added on in the future. In addition,this option would repurpose the current sheet of ice for another use(indoor aquatic center,sport courts,etc.). She also discussed the pros and cons of this option. Both options include shelling out the HS team rooms and dryland training area and adding additional parking to each site. The cost to finish,furnish and equip the HS team rooms and dryland training area would be the responsibility of the School District and the Shakopee Youth Hockey Association. Discussion: Cncl. Lehman asked for clarification on how properties will be explored. Ms. Polley explained that properties currently owned by the City will be explored first and discussions will be held with the School District after the School Referendum. She added that at this time the City is only looking at potential properties nothing is being decided on. Cncl. Luce stated that he is open to exploring these options,but added that he does not think this financial burden can be placed on taxpayers at this time. Moved by Councilmember Kathi Mocol, Seconded by Councilmember Jay Whiting Moved to approve proceeding with a feasibility study based on construction of 2 sheets of ice at another location and repurposing the shell of the existing ice arena. Vote: 4- 1 Opposed: Councilmember Matt Lehman Discussion: Ms. Wilson informed the Council that the next steps will be Ms. Polley and her staff,as well as the consultants hired by the City doing more research on the reuse of the Community Center Ice Arena shell,as well as costs involved in repurposing it. Feasibility study results information will be discussed at the meeting on March 31,2015. Present will be Ballard&King,the feasibility consultants,292 Group,and Springsted will be present to discuss the financing options available to the City. Moved by Councilmember Kathi Mocol, Seconded by Councilmember Jay Whiting Moved to provide authorization to begin exploring site options for new 2-sheet facility at sites the City would not have to purchase. Vote: 4- 1 Opposed: Councilmember Matt Lehman B. Revised Concept for Jennifer Lane Extension(A,D) Mr. Loney presented a revised Concept for Jennifer Lane. On October 15,2013,staff brought to Council the concept of constructing Jennifer Lane from Valley Creek Crossing 2nd Addition to Wood Duck Trail and deferring assessments to benefiting property owners with our approval of an assessment agreement. City and County staff worked with the property owners and couldn't reach an agreement last fall. One of the issues with the property owners is that they did not want to incur an assessment. Staff has met with Scott County staff on the extension of Jennifer Lane to review possible alternatives. Staff has suggested that a lateral sewer connection charge could be done instead of assessments by adopting an ordinance. The ordinance would define the amount and the area that the charge applies and when the charge applies to the property. SPUC would have to generate a lateral water connection charge to cover extension of watermain. City engineering staff would work with County engineering staff to design a road connection from Valley Creek Crossing 2nd Addition to Wood Duck Trail. The Menden's have indicated a desire to subdivide and in their subdivision,they would construct a connection of Fairhaven Drive to Jennifer Lane. The City would be responsible for 10%of the road cost and storm sewer/ponding and that is estimated to be $89,074.00. This cost would be paid out of the Capital Improvement Fund and a separate County Agreement would be done for this project work and cost. The connection of Jennifer Lane would provide alternate routes out of neighborhoods that have to use Wood Duck Trail. The main benefit for the City is the additional local road connections for public safety and emergency management for the Lakeview Drive and Wood Duck Trail area.Staff would recommend moving forward with a Lateral Sewer Connection Charge to see if the property owners would agree to the extension of Jennifer Lane. After much discussion the Council decided to proceed with a lateral extension charge concept for Jennifer Lane,return with Ordinance at future meeting. Program funds(approximately$90,000)for City share of road surface. Moved by Councilmember Kathi Mocol, Seconded by Councilmember Mike Luce to approve a motion approving the concept of a Lateral Sewer Connection Charge Concept for the extension of Jennifer Lane from Valley Creek Crossing 2nd Addition to Wood Duck Trail and for the City to contribute funds for constructing Jennifer Lane Street Improvements. Vote: 5 - 0 8. Adjourn to March 12,2015 at 7:00 p.m. Moved by Councilmember Jay Whiting,Seconded by Councilmember Kathi Mocol to adjourn. Vote: 5 -0 Lori Hensen Acting City Clerk Heidi Emerson Recording Secretary