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HomeMy WebLinkAbout08/19/2014 OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION SHAKOPEE MINNESOTA August 19, 2014 1. Roll Call Present: Mayor Brad Tabke; Councilmember Matt Lehman; Councilmember Jay Whiting; Councilmember Mike Luce Absent: Councilmember Kathi Mocol Staff City Administrator Mark McNeill; Assistant City Administrator Kris Wilson; Community Present: Development Director R. Michael Leek; Public Works Director/Engineer Bruce Loney; City Attorney Jim Thomson; Police Chief Jeff Tate;Finance Director/City Clerk Julie A Linnihan; Economic Development Coordinator Samantha DiMaggio 2. Pledge of Allegiance 3. Approval of Agenda Moved by Councilmember Matt Lehman, Seconded by Councilmember Mike Luce to approve the agenda. Vote: 4-0 4. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Mayor Tabke asked to add l O.B.1, Tobacco Sampling Ordinance No. 890 (Hookah Lounges) to the Consent Agenda. Moved by Councilmember Matt Lehman, Seconded by Councilmember Jay Whiting Vote: 5 -0 A. Community Development 1. Final Plat of Valley Park 18th Addition for Goodwill Store-Res.No. 7475 (B) Offer Resolution No. 7475, a resolution approving the Final Plat of Valley Park 18th Addition, and move its adoption. (Motion carried under the Consent Agenda) B. Police and Fire 1. Authorize Disposal of Surplus Property-Bikes/Miscellaneous (F) Moved to declare the listed property surplus and authorize its disposal per City Code. (Motion carried under the Consent Agenda) C. Public Works and Engineering 1. Declare the Amount to be Assessed, Order the Preparation of Proposed Assessments, and Set the Public Hearing Date for Delinquent Refuse Bills from DSI, Res.No. 7464 (E) Offered Resolution No. 7464,A Resolution Declaring the Amount to be Assessed, Ordering the Preparation of Proposed Assessments, and Setting the Public Hearing Date for Delinquent Refuse Bills; also direct a$45 administrative fee penalty to be added to the assessments amounts for City costs. (Motion carried under the Consent Agenda) 2. Overhead Power Relocation on County Road 16 by Dakota Highlands (D) Moved to approve a motion determining that the overhead power line to be relocated be placed underground from Foothill Trail to the east plat line of Dakota Highlands and the remaining line to be overhead with SPUC acknowledgment of future undergrounding upon CR 16 improvements. (Motion carried under the Consent Agenda) D. Personnel E. Parks, Recreation and Natural Resources 1. Replacement of Concrete Curbing at the Community Center and Ice Arena(A) Moved to authorize the appropriate staff to contract with Dorn Construction, Inc for the replacement of the concrete curbing and adjacent panels at the front entrance of the Community Center and at the back entrance of the Ice Arena, in an amount not to exceed$21,500.00. (Motion carried under the Consent Agenda) F. General Administration 1. City Bill List(F) Moved to approve the bills and electronic funds transfers in the amount of$3,257,108.12 payroll transfers in the amount of$457,677.65 for a total of$3,714,785.77. (Motion carried under the Consent Agenda) 2. City Council Minutes (F) Moved to approve the minutes from July 1, 2014, July 15, 2014 and July 22, 2014. (Motion carried under the Consent Agenda) 3. Consideration of Valleyfair On-sale Intoxicating Liquor License, Resolution No. 7473 (D) Offered Resolution,No. 7473, to ensure compliance with the regulations related to special legislative action, as defined by Minnesota Statutes, section 645.021. (Motion Carried under the Consent Agenda) 4. Authorization to Purchase 4 New Cisco Switches for IT Division. Moved authorize the expenditure of$26,450 from the IT Fund for the purchase of four Cisco switches. (Motion carried under the Consent Agenda) 5. City Council Negotiating Appointments for Railroad Issues. Moved to authorize Mayor Brad Tabke and Councilor Mike Luce to serve as the City Council's designated representatives for negotiating railroad issues. (Motion carried under the Consent Agenda) 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL- (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 6. Public Hearings: A. Consideration of Minnesota Investment Fund Application for Rosemount, Inc. -Resolution No. 7474 (D) Moved by Councilmember Jay Whiting, Seconded by Councilmember Matt Lehman to open the public hearing. Vote: 4-0 Ms. DiMaggio said on June 18, 2013 the Shakopee City Council held a public hearing and authorized City staff to apply for a Minnesota Investment Fund(MIF)on behalf of Rosemount, Inc. Rosemount, Inc. was awarded$500,000 in MIF funds,which were used to purchase machinery and equipment for Phase 1 of their project. Rosemount, Inc. has requested a forgivable loan in the amount of$500,000 for the second phase of their project. Total project costs for the Phase 2 expansion plans are approximately$26,345,000. Rosemount, Inc. applied for, and was awarded$905,000 in Job Creation Funds from the Department of Employment and Economic Development(DEED)to assist with their expansion plans. The remaining $25,000,000 will be financed through owner equity. Phase 2 includes a 94,000 sq. ft. fit-out/expansion of the Shakopee facility to accommodate final assembly operations and a technology lab. With this expansion,Rosemount, Inc. will add 200 new full time equivalent(FTE)positions. As these are state funds, there is no direct financial impact on the City as a result of the MIF loan and other items considered in this Public Hearing. Mayor Tabke asked if there was anyone in the audience that wished to speak at the public hearing. No one responded. Moved by Councilmember Mike Luce, Seconded by Councilmember Jay Whiting to close the public hearing. Vote: 4-0 Moved by Councilmember Jay Whiting, Seconded by Councilmember Mike Luce to offer Resolution No. 7474, A Resolution authorizing and approving a Minnesota Investment Fund Application, Grant Agreement, and Forgivable Loan in connection with Rosemount, Inc. Discussion followed. Cncl. Lehman asked why Rosemount can't apply for the loan themselves and not involve the City. Ms. DiMaggio explained the MIF loan process. Mayor Tabke asked for a vote on the motion. Vote: 3 - 1 Opposed: Councilmember Matt Lehman 7. Business removed from the Consent Agenda will be discussed at this time 8. Recess for Economic Development Authority Meeting: Moved by Councilmember Jay Whiting, Seconded by Councilmember Mike Luce to recess for an Economic Development Authority meeting. Vote: 4-0 9. Reconvene Mayor Tabke reconvened the meeting. 10. General Business: A. Community Development B. Police and Fire 1. Tobacco Sampling Ordinance No. 890 (Hookah Lounges) (A) Moved to adopt Ordinance No. 890, an Ordinance of the City of Shakopee Amending Shakopee City Code Section 6.23, Subdivision 10, dealing with sampling of tobacco and tobacco products. (Motion carried under the Consent Agenda) C. Public Works and Engineering D. Personnel E. Parks Recreation and Natural Resources F. General Administration 1. Overview of 2015 Preliminary Property Tax Levy, Debt Service Levies, and 2015 Preliminary Budget Process. Ms. Linnihan provided Council an overview of the 2015 Budget which include discussion of the 2015 preliminary levies, as well as the projects and programs that are major components of the City budget which is an essential part of establishing the preliminary levy, and planning for future year programs. She reviewed the most current market information received from Scott County, as well as reviewing the budget calendars and dates that have been adjusted for the 2015 budget process, due to recent legislative changes. The budget process will require the approval of a preliminary levy by September 30th, 2014, and the adoption of the final levy and budget by late December, 2014. As in previous years the budget process will continue into the fall meeting cycles. Ms. Linnihan provided 2014 Scott County property count by class. The final valuation data for taxes payable in 2014 and the preliminary valuation data for taxes payable in 2015 show increases in property values. The City's current tax rate is 41.437%. If the City had a flat tax rate in 2015 the tax rate would be 36.854% due to the increase in property values. Ms. Linnihan provided tax rate data from other Scott County cities and townships. There was a brief discussion about educating the public regarding property tax refunds. Ms. Linnihan said that almost 50%of property owners don't know about property tax refunds. Ms. Linnihan discussed the Capital Improvement Plan and discussed the Council's desire to improve the downtown area. She stated for Council to implement this project, she suggested designate $500,000 each year for three years, this funding is not a part of the $1 million in the CIP funding that is planned for infrastructure. The consensus of Council was to move forward with the plan. The EDA's exterior improvement loan program was discussed. Council agrees with continuing the program but Cncl. Luce would like to make the ratio of years for forgive-ability and dollars per year consistent. Ms. Linnihan discussed debt service and provided council her suggestions. Council concurred with Ms. Linnihan to provided$200,000 for the 1997 fire building; $343,000 for 2006A Bond; and $92,000 for 2007B.bond. Kris Wilson provided Council with the 2015 department staffing requests. The positions requested include a Victim and Community Services Coordinator for the police department; an Assistant Fire Chief for the Fire Department; an IT staff person; Finance/Clerk staff person and upgrade the part-time Management Intern to a full-time Management Analyst. After discussion, Council agreed to include all requests in the preliminary budget. They did ask to revisit the Assistant Fire Chief request to a meeting where the Fire Chief would be able to attend to answer questions. Ms. Wilson also discussed the non-union and union cost of living increases for 2015 as well as pension and insurance increases. 11. Other Business 12. Adjourn to September 2, 2014 at 7:00 pm Moved by Councilmember Matt Lehman, Seconded by Councilmember Jay Whiting to adjourn to September 2, 2014 at 7:00 p.m. Vote: 5 -0 Meeting ended at 9:15 p.m. Julie A Linnihan Finance Director/City Clerk Kim Weckman Recording Secretary