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HomeMy WebLinkAbout08/06/2014 OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL WORKSHOP SESSION SHAKOPEE MINNESOTA AUGUST 6, 2014 1. Roll Call Present: Mayor Brad Tabke; Councilmember Matt Lehman; Councilmember Jay Whiting; Councilmember Kathi Mocol; Councilmember Mike Luce Staff City Administrator Mark McNeill; Community Development Director R. Michael Leek; Public Present: Works Director/Engineer Bruce Loney; Finance Director/City Clerk Julie A Linnihan; Economic Development Coordinator Samantha DiMaggio 2. Pledge of Allegiance 3. Approval of Agenda Mr. McNeill asked to defer 7.13, Chamber of Commerce Public Policy Committee Sign Regulations Recommendations to September 2, 2014. Mr. McNeill then asked to add an introductory discussion of Form Based Zoning. Moved by Councilmember Kathi Mocol, Seconded by Councilmember Mike Luce to approve the Agenda as amended. Vote: 5 -0 4. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Moved by Councilmember Jay Whiting, Seconded by Councilmember Matt Lehman to approve the Consent Agenda. Vote: 5 -0 A. Community Development B. Police and Fire C. Public Works and Engineering 1. Approve Re-purchase Agreement for Unit#132 from Ag Power Enterprises, Inc. (C,E) Moved to authorize staff to utilize the re-purchase agreement with Ag Power Enterprises, Inc. for unit#132, 2013 John Deere 5085 tractor for the price of$7,000.00 with the funds to be expended from the internal Service Equipment Fund. (Motion carried under the Consent Agenda) 2. Approve 2014 Trail Re-Pave Project(A,E) Moved to accept the low quote and authorize staff to contract with Northwest Asphalt, Inc. for the 2014 Trail Re-Pave Project for the price of$48,008.00. The funding for this project to be expended from the Internal Service Park Asset Fund. (Motion carried under the Consent Agenda) 3. Sanitary and Storm Sewer Television Inspection(E) Moved to authorize staff to contract with Pipe Services Corporation for the televising and cleaning of 19,848 linear feet of sanitary sewer and televising of 5,859 linear feet of storm sewer. Total cost of the project is $19,015.92 with the funding to come from the Sanitary Sewer and Surface Water Funds. (Motion carried under the Consent Agenda) 4. Award a Contract for the 2014 Trail Improvement Projects, Project No's 2013-3 & 2014-7 (E) Offered Resolution No. 7470, a resolution accepting bids on the 2014 Trail Improvement Projects for the construction of bituminous trails along CH 101 from Memorial Park to Sarazin Street, Project No. 2013-3; and an extension of the Quarry Lake Trail to Gateway Avenue, Project No. 2014-7. Moved to authorize the appropriate city officials to execute an extension agreement with WSB & Associates, Inc. for construction engineering services. (Motion carried under the Consent Agenda) Moved to authorize the city engineer a 5% contingency for quantity adjustments and change orders. (Motion carried under the Consent Agenda) D. Personnel E. Parks, Recreation and Natural Resources F. General Administration 1. City Bill List(F) Moved to approve the bills and electronic funds transfers in the amount of$1,738,706.10,payroll transfers in the amount of$981,445.94 for a total of$2,720,152.04. (Motion carried under the Consent Agenda) 2. Approve Activities Relating to a Grand Opening Event on Saturday, August 16, 2014 For The Journey Emporium, 230 First Avenue East(F) Moved to approve road closures for August 16th Grand Opening for One Sexy Biker Chick For The Journey Emporium. Suspend Ordinance. 5. 092 allowing consumption of alcoholic beverages in non glass containers on First Avenue. Approve the Temporary 3.2 Percent Malt Liquor License For American Legion. (Motion carried under the Consent Agenda) 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL- (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 6. Business removed from the Consent Agenda will be discussed at this time 7. Workshop A. MVTA Transit Merger 1. Consider the Adoption of the Transit Consolidation Agreement with Minnesota Valley Transit Authority(MVTA), Res.Nos. 7471 &7472 (D) Mr. Leek said Technical Work Group (TWG) consisting of staff from the cities of Shakopee and Prior Lake,Minnesota Valley Transit Authority(MVTA) and Scott County have been negotiating the details of the proposed merger of the B1ueXpress commuter service and Shakopee's Circulator service. The attorneys representing the cities of Shakopee and Prior Lake and MVTA have been negotiating the language of the proposed Consolidation Agreement and amended MVTA Joint Powers Agreement. The City Council is asked to whether it approves the two agreements at this time, and in the event it does, for direction to take the necessary steps to complete the consolidation. Mr. Leek provided Council with the Draft Consolidation Agreement. He discussed the start up costs and transfer of transit fund cash. Another item discussed was the extent to which the two cities and their riders would be assured that the current level of transit services would not be cut, at least in the first few years after the transfer. The current draft of the Consolidation Agreement does not make any guarantees,but evidences intent to make `best efforts' to provide service at the current levels for both the B1ueXpress and Shakopee Circulator.. The Agreement as negotiated does leave open the possibility that start up costs may exceed the amounts detailed. However,payment of amounts beyond that would require notification to the City and its approval. The City's estimated fund transfer of the Agreement is $300,000.00. It is anticipated that the City will utilize about about$200,000 to a TH 169 MnPASS land/BRT transit study and up to about $75,000 for a couple of technology improvements to the park and rides. Both of these would come from the City's approximate transit fund balance before the date of consolidation. Jane Kansier, MVTA and George Hoff,Attorney for MVTA were in attendance to answer-any questions Council had. Moved by Councilmember Matt Lehman, Seconded by Councilmember Kathi Mocol to offer Res. No. 7471,A Resolution of the City of Shakopee Approving the Agreement to Consolidate Public Transit Services with the Minnesota Valley Transit Authority contingent upon approval by other jurisdictions. Vote: 5 -0 Moved by Councilmember Jay Whiting, Seconded by Councilmember Mike Luce to offer Res. No. 7472,A Resolution of the City of Shakopee Authorizing Entering into a Joint Powers Agreement to become a Full Member of the Minnesota Valley Transit Authority contingent on the approval by other jurisdictions and the Metropolitan Council in writing. Vote: 5 -0 B. Chamber of Commerce Public Policy Committee Sign Regulation Recommendations Removed from the agenda and to be discussed at the September 2, 2014 meeting. Council decided to have a short discussion concerning Form Based Codes. Mr. Leek discussed form based codes which is described as being a concentration on visual aspects of development and the relationship of buildings to one another and the street. It places more emphasis on building type, dimensions,parking location and facade features and less emphasis on land uses. Basically it stresses the appearance and qualities public realm/streetscape created by the build environment. C. Discussion of Downtown 2015 Budgetary Needs Ms. Linnihan said that earlier this year, the City hired Hoisington Koegler Group (HKGi) to perform a marketing study of the City's downtown area. As a result, a number of priorities were identified, and were discussed by the EDAC, Planning Commission, and PRAB. Those recommendations were then adopted by the City Council. "Next steps", including budget needs, should be reviewed. Staff would like to discuss Council's desire for providing for such things as: 1. Planning--There is a need for follow up from the HKGi Study, including implement strategies. In addition, the Metropolitan Council has recently released a regional housing plan. How should preparation for a wide range of housing--both affordable and market-rate--be incorporated into Shakopee's downtown, I st Avenue corridor, and the surrounding areas? 2. Infrastructure Needs--Both Shakopee Public Utilities and the City have identified renovations and updates to infrastructure and streetscaping which, in some cases,were last addressed in the 1980s. This would be such things as reconstruction of parking lots and alleys; the replacement of street pavers, disability ramps,tree grates; and utilities. 3. Railroad Quiet Zone--It is felt that addressing train noise will be one of the keys to attracting new development in the First Avenue corridor. A letter from the Council was sent to the Union Pacific in June, asking about the railroad's interest in participating in preparations for establishment of a Quiet Zone. Even with a positive response from the UP, it is likely that the City will still need to make a sizable financial investment in order to establish a quiet zone in the downtown area. 4. Main Street Shakopee--Four Main Street Shakopee sub-committees have been formed, and are just starting to meet. Any recommendations for improvements in downtown resulting from these study committees should be coordinated with the City's plans. The consensus of Council is to focus on central business district including 2nd and Lewis Parking lot, and streetscape in 2015. Include money for studies so that additional funding needs can be identified for 2016. Coordinate improvements and establish a funding plan. Also, there was a general consensus on improving housing options in the east end river front area, both market rate and affordable. There was also interest in west end for house, and the housing district surrounding downtown area. 8. Adjourn to August 19th, 2014 at 7:00 pm Moved by Councilmember Jay Whiting, Seconded by Councilmember Kathi Mocol to adjourn to August 19, 2014 at 7:00 p.m. Vote: 5 -0 Julie A Linnihan Finance Director/City Clerk Kim Weckman Recording Secretary