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HomeMy WebLinkAbout07/22/2014 OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL WORKSHOP SESSIONSHAKOPEE MINNESOTAJuly 22, 2014 Present: Mayor Brad Tabke; Councilmember Matt Lehman; Councilmember Kathi Mocol; Councilmember Mike Luce Absent: Councilmember Jay Whiting Staff City Administrator Mark McNeill; Public Works Director/Engineer Present: Bruce Loney; Parks, Recreation & Natural Resources Director Jamie Polley; Finance Director/City Clerk Julie A Linnihan 1. Roll Call 2. Pledge of Allegiance 3. Approval of Agenda Mr. McNeill advised Council that 4.C, Alcohol Variance for Remaining Car Cruise Show has been removed from the Consent Agenda. Moved by Councilmember Kathi Mocol, Seconded by Councilmember Mike Luce to approve the agenda as amended. Vote: 4 - 0 4. Consent Business (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered following the public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) Moved by Councilmember Matt Lehman, Seconded by Councilmember Mike Luce to approve the Consent Agenda as amended. Vote: 4 - 0 A. Authorize the Execution of Trail Easement for the Quarry Lake Trail Project (E) Moved to authorize the appropriate city officials to execute the trail easement agreement between OIRE Minnesota LLC and the City of Shakopee.(Motion carried under the Consent Agenda) B. A Resolution Granting Approval of Valleyfair's Appeal of the Planning Commission's Resolution No. PC14-020 - Res. No. 7468. Offer Resolution No. 7468, a resolution granting approval of Valleyfair's appeal of the Planning Commission's Resolution No. PC14-020. (Motion carried under the Consent Agenda) C. Alcohol Variance for Remaining Car Cruise Shows. Item Removed from the Agenda. 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 6. Business removed from the Consent Agenda will be discussed at this time None. 7. Workshop Discussion A. Capital Improvement Plan (CIP) Review 1. Presentation of Valley View Road and CR 83 Drainage Study (D,E) Mr. Loney said that earlier this year, staff initiated a drainage study with WSB & Associates for the area south of Valley View Road and west of CR 83. The study was to analyze the channel capacity and what improvements can be made to keep the water from entering on to Valley View Road. During the spring of 2014 snow melt, surface drainage would run toward Valley View Road causing minor flooding. The main item identified with the study is that the current condition of the watershed has a much higher peak flow rate than the channel and the 36" culvert under CR 83 can handle. Coordination with the SMSC, Scott County Highway Department, City of Prior Lake and the PLSLWD will be needed to come up with a balanced solution. Coordination with the adjacent property owners will be done as well. Bob Barth of WSB presented Council with the study and the need for additional modeling of the drainage district to evaluate system storage and to consider channel and culvert improvements. Staff recommends moving forward on further drainage modeling and meeting with the governmental bodies associated with the Memo of Agreement for the Prior Lake outlet channel. Staff also requests consideration of preliminary design options in improving the drainage facilities in the area. The study and any future improvements will be paid out of the Storm Drainage fund. Council agreed to move forward with the study. Moved by Councilmember Matt Lehman, Seconded by Councilmember Mike Luce to approve the Valley View Road and County Road (CR) 83 drainage study and directing staff to move forward on a comprehensive modeling and preliminary design of improvements in the Blue Lake Channel west of CR 83. Vote: 4 - 0 B. Infrastructure CIP 1. 2015-2019 CIP plans. Mr. Loney presented Council with the 2015 - 2019 Capital Improvement Plans (CIP). He discussed the sanitary sewer, storm water, street and infrastructural construction projects. After discussing the CIP projects, Mayor Tabke would like to have the future downtown improvements and plans moved up to a 2016-2017 project and Council agreed. Council's consensus also is to move the Lewis St. parking lot renovation to 2016. Council Lehman wants to keep the need to rehabilitate Marschall Road north of 10th Avenue high profile for the County. C. Park CIP 1. 2015 - 2019 Park CIP Plans Ms. Polley presented the 2015 - 2019 Park CIP. She discussed projects in the the Park Reserve CIP and Park Asset fund. The Park Asset plan includes projects that address maintenance or enhancements to existing parks and park facilities and is funded by Park Dedication Fees. As the City's level of developable land reduces, the amount of Park Dedication funds will also be reduced. This will result in little to no activity in future years. Staff is seeking direction from the City Council on alternate sources of funding for the Park Reserve Fund for future development within the City and the potential development areas outside of the City limits. The Park Asset plan is funded annually from both the Recreation budget and the Park Maintenance budget. The funding from the Recreation budget is the building rent for the Community Center, Ice Arena and Pool. The Park Maintenance budget allocates $125,000. The Park Asset plan shows estimated costs for each project based on contract pricing. Some projects are completed with City Staff and usually result in a reduced cost to the City. The ability for projects to be completed by City staff depends on the availability and expertise of the departments. The Park, Recreation & Natural Resources Director coordinates many of the tasks each year with either the Public Works Department or Building Maintenance Department. If all the projects are completed as planned the fund will be utilized entirely by 2019. Mayor Tabke asked Ms. Polley about improving accessibility for playground equipment in parks and would like to see that done in 2015. Cncl. Luce ask for information regarding poured in place playground. D. Equipment Plan Review 1. Equipment 5 year Plan Mike Hullander, Public Works Superintendent, presented Council with the 5 year equipment plan. After Council reviewed, Mayor Tabke questioned why there was a need for such a large amount in the balance. Ms. Linnihan stated that staff and Council need to look at internal fees as part of the budget process. E. Debt Overview 1. Debt Overview and other Business. Ms. Linnihan provided Council with an overview of the 2015 debt service funds. She asked council to review the maturity dates of debt. The request that Ms. Linnihan will be presenting in the preliminary levy will address a few of the bond issues. She would like council to consider increasing the levies for the 2004B, 2006A and 2007B bonds to cover the debt and not relying on under spend to fund them. Council agreed to add a small levy for the 2007B debt over two years. Ms. Linnihan wanted to discuss with Council odd year elections. She advised Council that the City is now responsible for training election judges and are currently doing so because of the upcoming state wide elections. She said because of the way Shakopee has set up their elections, the City has elections every year. She is asking the Council to consider moving the local elections to even years to coincide with other governmental entities. She would like to pursue as budget discussions continue. Cncl. Lehman said he was against it because city elections get lost in the state and federal elections. Mr. McNeill said he would provide Council more information regarding elections, number of Council members and the length of terms. Council Luce asked to find a way for the City to make a $100,000 loan to the buyer of the pet store, with $5,000 to be forgiven each year for 20 years to entice someone to purchase it. Mayor Tabke was more comfortable with $50,000 - $60,000. Council Luce agreed to that dollar amount. Cncl. Lehman stated that Council should follow the current policy regarding facade improvement or change the policy. The information will be given to the Economic Development Advisory Committee (EDAC) to consider. 8. Adjourn to August 6, 2014 at 7:00 p.m. Moved by Councilmember Kathi Mocol, Seconded by Councilmember Mike Luce to adjourn the meeting to August 6, 2014 at 7:00 p.m. Meeting adjourned at 8:59 p.m. Vote: 4 - 0 Julie A Linnihan Finance Director/City Clerk Kim Weckman Recording Secretary