Loading...
HomeMy WebLinkAbout5/27/2014 Workshop � � TENTATIVE AGENDA Shakopee City Council Workshop 7:00 p.m. May 27,2014 LOCATION Council Chambers Ciry Hall 129 Holmes Street South Shakopee Mission Statement The Mission of the City of Shakopee is to provide the opportunity to live, work and play in a community with a proud past,promising future, and small town atmosphere within a metropolitan setting. Mayor Brad Tabke presiding 1) Call to Order(Board Chair, Mayor)at 7:45 p.m. Present: Mayor Brad Tabke; Councilmember Matthew Lehman; Councilmember Jay Whiting; Councilmember Kathi Mocol; Councilmember Mike Luce Staff Mark McNeill,City Administrator; Kris Wilson,Assistant City Administrator; R. Michael Present: Leek, Community Development Directar;Bruce Loney,Public Works Director/Engineer;Jim Thomson,City Attorney;Jeff Tate,Police Chief;Jamie Polley,Parks,Recreation&Natural Resources Director; Rick Coleman,Fire Chief; Julie A Linnihan,Finance Directar/City Clerk Attendees: Mary Romansky, Chuck Berg,Reggie Bowerman,Angela Tucker,Matt McCann, Shawn Hallet, Scott Swanson,Dr. Rod Thompson,John Janke 2) Roll Call (School Board, City Council) 3) Introductions 4) Discussion Items: A) Discussion of Creation of Youth Task Farce 1) Youth Councils Memo Mr. McNeill said that staff was asked to do some research on Youth Councils. Youth Councils are used throughout many communities in Minnesota with each specifying different roles and responsibilities of the council. Every community that reviewed provided the teens with the opportunity to develop the goals and responsibilities of the youth council. Staff looked at models in Inver Grove Heights,Brooklyn Park and Brooklyn Center. The teens involved organized their council into three sub-committees: Philanthropy,Data collection and Polling,and Partnership and Representation. The Council holds weekly meetings where discussion is had on teen related city issues and fund raising opportunities. A staff liaison was designated to be the mentor and facilitator for the teens' to ensure they are keeping on track and stay within reason of their capabilities. The staff inember also holds another position in the city and devotes about 20%of time to the youth council. The youth council should be seen as a source of information and knowledge for the entire council and community. It would be appropriate to start at the beginning of the school year. Funding for these programs is done through grants,and youth council fundraising events to help � � finance the projects and activities the council deems necessary to pursue. Mr. McNeill asked Council and School Board if they would be interested in pursuing this program. Both groups agreed to move forward with the project. B) Discussion of School Resource Officers Mr. McNeill said the for years the school district and the City have a partnership for school resource officers(SRO). Currently there are three SRO positions that are currently funded. Questions have been raised that if there is an additional school building added, an additional officer would be needed. Funding for the position is an item that staff wants to make school board members and City Council aware prior to budget preparations begin this summer. Chief Tate stated that currently the Shakopee Schools fund 33.5%. When the partnership began over 15 years ago,the positions were also funded by grants. For the past several years there hasn't been grant funding and the City has absorbed more costs. Chief Tate provided comparison information from other cities who also have partnerships with schools for SRO's. Currently Shakopee schools contributes the least amount to officer's salaries for the SRO's in comparison to surrounding communities. Chief Tate advised the school board that the contribution formula will be looked at this budget cycle. C) Discussion of Facilities Mayor Tabke said there has been a significant amount of discussion regarding the need for facilities. As the community has grown,the discussion becomes much more immediate and necessary for everyone to figure out a way to address it together. He thinks this is a great way to work at this and make sure it makes sense for everybody in the community. Dr. Thompson stated that the school district recently went through a failed referendum. Dr. Thompson said there is an obvious need for space at the high school,there are a few different items that people in the community asked the school board as to why isn't the school talking to the City because it seems like there could be some economies with SCALE and or partnerships on certain facilities. From a school board standpoint they felt it was important to start the conversations with the City regarding partnerships. Cncl. Luce stated school and city buildings need to be looked at and be as efficient as possible to give the residents the best for their dollar. Greg Stoks,2118 Valley Creek Lane, stated that the failed school referendum should be the focus and not joint facility needs for meeting rooms and sports facilities. He feels that the joint meeting will be used as leverage by the school board to give an impression to the citizens that there is going to be a cooperation with the city to have joint facilities because the school board is going to have the referendum pass and these things are going to happen. Mr. Stoks said he would prefer that the City council focus working on city issues and the school board focus on their failed referendum and after the referendum is settled then the two entities could collaborate. A) Community Center Issues � � Dr. Thompson said there are some topics that citizens are asking about with regard to building a facility for another sheet of ice and other facility needs. Dr. Thompson said that a sheet of ice is their top faciliry priority right now. Julie Linnihan,Finance Director, shared information from Springsted,the City's financial advisers,regarding the options that are available to pay the capital costs of building an ice arena. •Option 1.Utilize existing cash which would require a majority vote of Council. .Option 2. General Oblication Bonds. .Option 3. HRA/EDA Lease Revenue Bonds,requiring majority vote of HRA/EDA and Council. .Option 4. Certificates of Participation(COPs),requiring majority vote of Council. •Option 5. Tax Abatement Bonds,requiring majarity vote of Council. Any debt issue would need to be paid through an annual debt service levy. 1) Second Sheet of Ice Including Dry Land Training Facility and Locker Rooms Dr. Thompson said a second sheet of ice in the district has been discussed for several years. What the district would be willing to do is increase the current lease from$50,000 a year to $100,000 a year for 10 years if the city would provide a second sheet of ice. He said there is a need for dry land training and locker rooms. Cncl. Whiting thinks building a second sheet of ice could be achieved without going to a referendum by leases from various organizations and sponsorships. Schoolboard Member, Chuck Berg, said a second sheet of ice is a need. CncL Lehman could see the City offering the location and part of the existing infrastructure and some of the operations expenses. He does not see the City funding a large portion of a second sheet of ice. He would only support a referendum so the communiry could vote if the second sheet of ice is a need ar not. Cncl. Mocol requested that the City,the school board and their action team participate in a joint study for faciliry needs throughout the community. Cncl. Lehman, and Mocol volunteered to be a part of the committee as well as Shawn Hallett and Mary Romansky from the school board. Mayor Tabke asked that Mark McNeill and Dr. Rod Thompson arganize a meeting and facilitate. 2) Gymnastics--Year-round Training Facility,Toddler to Varsity Community Programs The school district is in the process of surveying all of the students from grade 6 thru 11 and asking them what are some of the activities,athletics, clubs and music things that they want to be a part o£ The reason for gymnastics is that in the school's new conference, South Suburban Conference,there is a conference for gymnastics which Shakopee doesn't offer at this time. Over 300 females said they were interested in participating in gymnastics. He stated with interest in the community for the sport, it becomes a year round facility. If there was a junior varsity and varsity team, some of the competition could be held in the facility. He said it would make sense for the city and school district to partner in a facility for gymnastics. 3) Seniar Residents Needs Dr. Thompson discussed reasons why there is a need for a facility for senior citizens. � L,. B) Multi-sport Turfed Community Fields Dr. Thompson discussed the needs for turf fields since LaCrosse has been added. He also said there is also a growing need far for turf fields for curricular and extra-curricular programs. From a community standpoint,the Council might be interested in having some kind of a plan with the school district for a joint commitment for turn fields. C) Multi-sport Community Field House/Indoor Track and Fitness/Wellness Center The school district has heard from people who visit from other towns or people who have moved here that the current community center doesn't meet their needs. At the last action team meeting the concept of having one major campus far academics and then create a multi-sport area was discussed. The opportunity for the city to partnership in this concept would help the needs of the community. Dr. Thompson said these are ideas that have been brought forward. D) Discussion of East/West Junior High Pools Usage Dr. Thompson discussed the pools at the East and West Jr. High schools and the vested interest that the City has in them because of swimming programs offered by the City. Ms. Polley discussed the current agreement with the school for the use of both pools. She also discussed programming limitations for other swimming class opportunities the City doesn't have its own pool. E) Discussion of Future of Central Family Center Faciliry,Joint Administrative Offices Dr. Thompson discussed the future of the Central Family Center building. He discussed the current usage of the building which houses early childhood programs. He discussed the lack of space for these programs as well as the lack of space for the district office staff inembers. He questioned the viability of putting dollars into a building that is that old. To bring the building standard to current code would cost a lot of money in deferred maintenance. There was discussion of possibly share meeting spaces with the city far similar purposes that are not used at the same time such as boardrooms,meeting rooms,community rooms,etc. D) Post-secondary Educational Opportunities in Shakopee Dr. Thompson said that the school district has had conversations with SCALE and legislators to address the need for a post secondary education. Part of the exploratory process was asking all of the Scott County Superintendents and the boarding superintendents that if the legislator helped Shakopee get a post secondary sight on one or two of their campuses,would they write a letter of support. They unanimously said Shakopee would be an ideal location to host post secondary opportunities. Mr. McNeill said that Gary Shelton,County Administrator,was excited to learn that the school district is willing to partner with SCALE regarding post secondary needs. A future August meeting has been set up to include the school district. 5) Other Discussion Topics None. 6) Adjourn to City Council meeting on June 3,2014 at 7:00 p.m. � � Moved by Councilmember Matthew Lehman, seconded by Councilmember Kathi Mocol to adjourn to 7:00 p.m. on June 3,2014. Vote: 5 - 0 �