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HomeMy WebLinkAbout4/29/2014 �.. � OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION SHAKOPEE MINNESOTA Apri129,2014 Present: Mayor Brad Tabke; Councilmember Matt Lehman; Councilmember Jay Whiting; Councilmember Kathi Mocol; Councilmember Mike Luce Staff Mark McNeill,City Administrator; Kris Wilson,Assistant City Administrator; Bruce Loney,Public Present: Works Director/Engineer, Jamie Polley,Parks,Recreation&Natural Resources Director; Julie A Linnihan,Finance Director/City Clerk 1. Roll Call 2. Pledge of Allegiance 3. Approval of Agenda Moved by Kathi Mocol,seconded by Mike Luce Vote: 5 -0 Carried 4. Consent Business(All items listed in this section are anticipated to be routine.After a discussion by the Mayor there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) Moved by Matt Lehman, seconded by Jay Whiting Vote: 5 - 0 Carried A. Moved to approve the application and grant a temporary on-sale 3.2 percent malt liquor license to the Shakopee Lions Club, for the designated,fenced beer garden adjacent to the concession stand at Tahpah Park,on May 30 from 5:00 to 10:00 p.m.,on May 31 from 8:00 a.m. to 10:00 p.m. and on June 1 from 10:00 a.m. to 8:00 p.m., and,also grant a license far the designated, fenced beer garden between Field No. 6 and 7 at Tahpah Park,on May 31 from 11:00 a.m.to 7:00 p.m.,conditioned upon the Lions Club staffing two police officers on May 31 from 11:00 a.m.until 7:00 p.m. (Motion approved under the Consent Agenda) B. Moved to authorize the purchase of 2,200 refuse/recycling carts from Cascade Engineering Company at a cost of$86,020,plus sales tax if applicable. (Motion carried under the Consent Agenda) C. Moved to approve of the fund transfers and year end fund closures. (Motion carried under the Consent Agenda) D. Moved to approve the application and grant a pet store license to PETSMART,Inc, located at 8014 Old Carriage Ct. (Motion carried under the Consent Agenda) � , , -� � 5. RECOGNITION OF INVOLVED CITIZENS BY CITY COLJNCIL(Limited to five minutes per person/subject.Longer presentations must be scheduled through the City Clerk.As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) No one responded. 6. Business removed from the Consent Agenda will be discussed at this time. No items were removed for discussion. 7. General Business A. Approve the Temporary Beer Licenses for Shakopee Lions Club Mr. McNeill said that Teresa Horoshak, Theresa Wark and Nathan Busack have all applied for a massage therapist licenses at I-Zen Spa, 1667 17th Avenue#107. During the customary background investigation,the Police Department has learned of nothing that would prevent the issuance of the license for all three applicants.. Moved to approve the application and grant a massage therapist license to Teresa Horoshak,Theresa Wark,and Nathan Busack. Moved by Jay Whiting, seconded by Mike Luce Vote: 4-0 Carried B. Award of Contract for the Southbridge Community Park Development and Lion's Park Tennis Court Improvements Project,Project No. PR2014-1 &2014-6-Resolution No. 7443. Ms. Polley said on February 18,2014 the City Council approved the final design for Southbridge Community Park and authorized the advertisement for bids. The base bid estimate for the park was at $998,100 including the construction of the shelter/warming house and hockey rink board/fencing by the City, reusing lights donated by Valleyfair for the hockey rink, and the oversizing of the fire lane ($40,000)to be funded outside of the Park Reserve Fund. The base bid far the park includes the parking area, dog park fencing with maintenance gates,aggregate trails within the dog park,drinking fountain,paved trail along the parking lot,preparation of the hockey rink,aggregate interior trail(as recommended by the PRAB),utilities to the building area and the emergency connection to the town homes. A 5%contingency is typically added to the base bid. Ms. Polley also summarized for � Council the bid alternates. There are three items that will be completed or organized by City Staf£ The amount of each item was included in the base bid estimate but was not included in the contract bid. The Parks Department has agreed to take on tasks 1. &2.below. These items will be completed as time and staffing allows. 1.Hockey boards and hockey fencing to be installed by the City's Public Work's Department 2. Shelter/Warming house to be constructed by the City's Public Work's Department 3.Utilize donated lights from Valleyfair for hockey rink The bids for Southbridge Community Park and the Lion's Park Tennis Courts Improvements were opened at 1:00 p.m. on Tuesday,Apri122,2014. There were five bids submitted and the low bidder is K.A. Witt Construction, Inc. with a total base bid for the park of$582,845.00 and$212,232.10 far the Lion's Park Tennis Courts. Staff is recommending awarding the contract for Southbridge Community Park and Lion's Park Tennis Courts to K.A. Witt Construction,Inc.with alternates A1, A3,A4,A6,A8-A9 and A10. The Parks and Recreation Advisory Board has not made a recommendation on this bid as they have not yet seen the results. � � Staff is recommending the approval of alternates A1,A3,A4,A6,A8-A9 and A10 to construct the park within budget while including the greatest number of amenities for the users. The bid total for K.A. Witt Construction, Inc. with the alternates is $730,671 if the hockey rink is unpaved and the stabilized aggregate is not used. The total park estimate is $939,321 plus 5% contingency totals $986,287.05. This estimate is $13,712.95 under budget.If the Council chooses to accept any or all of the alternates the low bidder does not change. The City Council should consider the addition of the stabilized aggregate for the dog park trails. This aggregate would enhance the quality and durability of the trails in this very sandy site. The additional cost for the stabilized aggregate is $135,000. The Lions Park Tennis Court Improvements will be funded from the Park Asset Fund. The current estimate far this project from the Park Asset Fund CIP is$350,000.00. The low bid from K.A. Witt Construction,Inc. of$212,232.10 is $137,767.90 under the estimated budget. Offered Resolution No. 7443,A Resolution of the City of Shakopee Accepting Bids far Construction of Southbridge Community Park and Lion's Park Tennis Court Improvements to K.A. Witt Construction,Inc.and to include bid alternates A1, axterior asphalt trail loop; A3, soil corrections; A4, Paving interior trail segment through the park;A6-Dog Park shelter structure;A8-A9, alternate dog park trail with boardwalk; and A10, Aggregate surfacing for the small breed dog park trails not to exceed$75,000. Moved by Jay Whiting, seconded by Kathi Mocol Vote: 4- 1 Carried Opposed: Matt Lehman 8. Workshop Discussion A. Presentation of Garbage/Recycling Transition Plan. Mr. McNeill provided Council with the history of the garbage contract. In July of 2013 a contract for a five-year refuse/recycling contract was awarded to Allied Waste Services(Republic Services). The award to Republic was made over five other competitors. The changeover will take effect June 1, 2014. One of the reasons the decision was made to seek quotes on haulers was due to a proposal to switch from the current"dual-sort"recycling system,to "single-sort". The single-sort system is provided by means of a two-wheeled, lidded cart, identical to the garbage carts with which Shakopee residents have become familiar. As part of the new contract considerations,the City Council chose to own the garbage and recycling carts,rather than have them provided by the hauler. In January,2014,the City Council awarded a contract for the purchase of garbage and recycling carts to Cascade Engineering Company. Council chose to go with a 1%retum on the inter-fund load which reduces the monthly(cart fee)from the previous estimated$0.55 per cart per month,to$0.39 per cart per month. Preparations for the transition began late in 2013. Plans have been made to begin the delivery of 24,000 refuse/recycling carts to Shakopee customers over a two week period beginning May 19th, and ending May 31 st.Pick up of the carts owned by Dick's Sanitation will begin Tuesday,May 27th. Rich Hirstein, Senior Area Manager for Municipal Services in Minnesota,Wisconsin, and Iowa for Republic Services addressed Council's questions and also provided an example of the flyer regarding single recycling. -1 _ B. Discussion of Future Use of and Plans for City Hall. Ms. Wilson asked Council to provide staff with direction regarding the desired lifespan of the current City Hall building and the level of investment warranted in the current building. Ms. Wilson provided history of the current building and the advantages and disadvanges of remodeling the current facility. She also discussed the potential need to contracut a new building on the parcel of land owned by the Ciry next to the current police department. The concensus of the four councilmembers was to work for better efficiencies by moving all the City Hall offices to one campus in a 5-10 year time frame. Mayor Tabke was not in agreement and doesn't want to see City Hall moved from downtown. Council asked staff to survey other cities to get construction prices and bring them back far dicussion. They also want staff to put toether a list of major rehabilition nees for the current City Hall building for the next five to 10 years. They also asked for an estimate for an architectural analisis of the building cost. C. Discussion of Lining of Individual Sanitary Sewer Service Lines. Mr. Loney presented Council with the lining of individual sanitary sewer service lines. He said problems encountered in the older portions of Shakopee are issues with sanitary sewer service lines--tree roots growing into the lines which cause blockages, and lines which are failing due to age of the construction materials. By ciry policy,the lines are the responsibility of the property owner from the house,to the main in the street. If a service fails,oftentimes the street will need to be dug up. Mr. Loney asked for Council's support for a prospective service to be coordinated by the City of Shakopee,which would allow for the installation of a plastic lining of the service line from the sewer main to the house. He said there are 800 serive pipes and would cost$5,000 per service for an estimated cost of$4 million dollars. It would be a five to six year project to complete. The funding would come from the sewer fund. Paul Paskco,Project Manager at SEH was there to answer questions from Council. He also proviced a video of the sewer lining process. The concensus of the was to move forward and get more information and make recommendations for the next step. D. Discussion of Railroad Quiet Zone. Mr. Loney said that on April l Oth,the Railroad Safety Committee,Councilors Luce,Lehman and Public Works Director Bruce Loney met with Tammy Wagner,Regional Crossing and Trespasser Manager of the Federal Railroad Administration,as well as Jim Wetherhead of MNDOT to discuss what it would take to allow trains to travel through Shakopee without sounding their horns. Currently,the Union Pacific and all other railroads are governed by provisions of the US Department of Transportation regarding audible notifications at railroad crossings,unless otherwise exempted through a quiet zone designation. At the April lOth meeting,those in attendance discussed requirements,and also traveled the length of the Union Pacific line to Shakopee looking at crossings. A memo summarizing the notes from Councilor Luce about that meeting are attached to this document. Council was supportive in the quiet zone concept. Council also asked that the Railroad Safety Committee should find out from the railroad what they are willing to contribute monetarily to •_ �.. necessary improvements in order to get a possible increase in train speed. Mayor Tabke also discussed the possibiliry of a plan B which may include noise mitigation similar to residents around the MSP International Airport. E. Discussion of Workshop Meeting Dates. Mr. McNeill provided Council with workshop items for May and June. With the amount of items that need to be discussed,Council is asked to add a second warkshop for the forseeable future. Mr. McNeill is suggesting the fourth Tuesday of the month for a second workshop meeting. Moved by Kathi Mocol,seconded by Jay Whiting to approve warkshop meeting nights to be held on the first and fourth Tuesdays each month,and have the business meeting on the third Tuesday of the month. Vote: 5 -0 Carried 9. Adjourn Moved by Mike Luce,seconded by Jay Whiting to adjourn to Tuesday,May 6,2014 at 7:00 p.m. Vote: 5 - 0 Carried Meeting ended at 9:47 p.m. Julie A Linnihan Finance Director/City Clerk f' „ `� �vZ Z��.�-�� �:. �� f�/ ` ��' � Lc l �.. � v Kim Weckman Recording Secretary