HomeMy WebLinkAbout07/02/2013 TENTATIVE AGENDA
Shakopee City Council
Regular Session 7:00 p.m. July 2,2013
. LOCATION Council Chambers City Hall 129 Holmes Street South -
Shakopee Mission Statement
The Mission of the City of Shakopee is to provide the opportunity to live, work and play in a comrnunity with a pr•oud
. past,promisingfuture, and small town abnosphere within a metropolitan setting.
Agenda items are tied to the following long-term goals that support the City's strategic vision as noted after each agenda item:
A.Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles.
B.Positively manage the challenges and opportunities presented by growth development and change.
C.Maintain the City's strong financial health.
D.Maintain improve and create strong partnerships wifli other public and private sector entities.
E.Deliver effective and efficient public services by a staff of well-trained,caring,and professional employees.
F.Housekeeping item.
Mayor Brad Tabke presiding
1) Roll Call
2) Pledge of Allegiance
3) Approval of Agenda
4) Consent Business - (All items listed in this section are anticipated to be routine After a
` discussion by the Mayor there will be an opportunity for members of the City Council
to remove items from the consent agenda for individual discussion Those items
removed will be considered following the public hearing portion of the agenda Those
iteins remaining on the consent agenda will otherwise not be individually discussed
and will be enacted in one motion.)
A) Communitv Development
B) Police and Fire
1) Acceptance of the MN Department of Commerce Auto Theft Prevention Grant-Res.
No. 7321 (C,D)
C) Public Works and En�ineerin�
1) Adopt Resolution No. 7324,A Resolution Restricting Parking on County State Aid
Highway (CSAH) 17 from 310 feet South of Dominion Avenue to CSAH 16 (SP
070-617-022) and on County State Aid Highway 78 from Barrington Drive to
, CSAH 17 (SP 070-678-002) (D)
2) Approval of Plans & Specifications and Ordering Advertisement for Bids for the
Valley View Road Improvements Project, from Evergreen Lane to Sarazin Street,
Project No. 2012-7, Res. No. 7326 (E)
3) Accept low quote from Dietrich's Painting and Log Home Restoration for Youth
Building ma.intenance. (E)
4) Approval of revised Street Maintenance Agreement(D &E)
5) Petition to Reconstruct Apgar Street between 6th& l Oth Avenue. (E)
D) Personnel
1) Successful Completion of Probationary Period--HR Specialist Alissa Frey (E)
2) Successful Completion of Probationary Period-Police Records Specialist Jean
Link(E)
3) Successful Completion of Probationary Period--Engineering Tech IV Ryan
Halverson(E)
4) Promotion of Lori Henson to Deputy City Clerk(E)
5) Approval of Job Description and Authorization to Advertise for Office Service
Worker(E)
E) Parks, Recreation and Natural Resources
1) Appointment of John Janke to Parks, Recreation, and Natural Resources Advisory
Board-Res.No. 7325 (A)
F) - General Administration
1) City Bill List(F)
2) Council Meeting Date Change for August and November-Res. No. 7320 (F)
3) Request to Add Additional Vehicle to Taxicab License (F)
5) RECOGNITION OF INVOLVED CITIZENS BY CITY COLTNCIL - (Limited to five
minutes per person/subject. Longer presentations must be scheduled through the City
Clerk. As this meeting is cablecast, speakers must approach the microphone at the
podium for the benefit of viewers and other attendees.)
6) Public Hearings:
� Business removed from the Consent Agenda will be discussed at this time
8) Recess for Economic Development Authority Meeting: None
9) Reconvene
10) General Business:
A) Communitv Development
1) Preliminary and Final Plat of Valley Park Business Center(B)
B) Police and Fire
C) Public Works and En�ineerin�
D) Personnel
E) Parks Recreation and Natural Resources
F) General Administration
1) Award of a Five Year Refuse/Recycling Contract to Allied Waste Services, a
division of Republic Services, effective June 1, 2014 (D)
2) Discussion of FY 2014 City Operating Budget Preparation. (C)
11) Council Members' Reports
12) Other Business
13) Adjourn to Tuesday, July 16, 2013
OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
REGULAR SESSION SHAKOPEE, MINNESOTA JULY 2, 2013
1. Roll Call
Mayor Tabke called the meeting to order at 7:00 p.m. and roll call was taken.
Present: Mayor Brad Tabke; Councilors, Matt Lehman, Steve Clay and Jay Whiting.
Absent: Councilor Pamela Schurman
Staff Present: Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator;
R. Michael Leek, Community Development Director; Bruce Loney, Public Works
Director/Engineer; Julie A. Linnihan, Finance Director/City Clerk; Samantha DiMaggio,
Economic Development Coordinator; and Jim Thomson, City Attorney
2. Pledge of Alle�iance
3. Approval of the Agenda
Mr. McNeill asked to add 10.F.3, a preliminary discussion and presentation by Datacard Group.
Whiting/Clay moved to approve the agenda as amended. Motion carried 4-0.
4. Consent Business
Cncl. Whiting asked to remove 4.C.5, Petition to Reconstruct Apgar Street between 6`" & 10`n
Avenue. Cncl. Lehman asked to remove 4.D.5, Approval of Job Description and Authorization
to Advertise for Office Service Warker.
Lehman/Whiting moved to approve the Consent Agenda as amended. Mr. McNeill read the
Consent items. Motion carried 4-0.
4.B.1 Lehman/Whiting offered Resolution#7321, a Resolution of the Shakopee City Council
Authorizing Execution of an Agreement for the Project Entitled MN Department of Commerce
Auto Theft Prevention Grant. (Motion carried under the Consent Agenda)
4.C1 Lehman/Whiting offered Resolution No. 7307, A Resolution Restricting Parking on
CSAH 17 from 310 feet South of Dominion Avenue to CSAH 16 (SP 070-617-022) and on
County State Aid Highway 78 from Barrington Drive to CSAH 17 (SP 070-678-002), and move
its adoption. (Motion carried under the Consent Agenda)
4.C.2 Lehman/Whiting offered Resolution No. 7326, A Resolution Approving Plans and
Specifications and Ordering Advertisement for Bids for the Valley View Road Improvements,
Project No. 2012-7, and move its adoption. (Motion carried under the Consent Agenda)
4.C.3 Lehman/Whiting moved to accept the low quote from Dietrich's Painting and Log Home
Restoration for the price of$27,880.00 with the funding to be expended from the Park Asset
Internal Service Fund. (Motion carried under the Consent Agenda)
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Shakopee City Council Page 2
4.C.4 Lehman/Whiting moved to authorize the execution of the revised Road Maintenance
Agreement between the City Of Shakopee and Spring Lake Township for 160th Street. (Motion
carried under the Consent Agenda)
4.C.5 Removed from Consent Agenda
4.D.1 Lehman/Whiting moved to recognize Alissa Frey's successful completion of the one-year
probationary period required of new employees and grant her full-time, regular status in the
position of HR Specialist. (Motion carried under the Consent Agenda)
4.D.2 Lehman/Whiting moved to recognize Jean Link's successful completion of the six-month
probationary period required of newly promoted Civil Service employees and grant her full-time,
regular status in the position of Police Records Specialist (Motion carried under the Consent
Agenda)
4.D.3 Lehman/Whiting moved to recognize Ryan Halverson's successful completion of the one-
year probationary period required of newly promoted employees and grant him full-time, regular
status in the position of Engineering Technician IV. (Motion carried under the Consent Agenda)
4.D.4 Lehman/Whiting moved to adopt a revised position description for the position of Deputy
City Clerk and authorize the promotion of Lori Henson to the position of Deputy City Clerk,
effective July 1, 2013, at Step D of Grade 5 of the 2013 Non-Union Pay Plan. (Motion carried
under the Consent Agenda)
4.D.5 Removed from Consent Agenda
4.E.1 Lehman/Whiting offered Resolution No. 7325 appointing John Janke to the Shakopee
Parks, Recreation, and Natural Resources Advisory Board. (Motion carried under the Consent
Agenda)
4.F.1 Lehman/Whiting moved to approve the bills in the amount of$ 873,915.61 and electronic
transfers in the amount of$528,67933 for a total of$ 1,402,594.94. (Motion carried under the
Consent Agenda)
4.F.2 Lehman/Whiting offered Resolution No. 7320, A Resolution Changing Council Meeting
Dates from August 6, 2013 to August 7, 2013 and November 5, 2013 to November 6, 2013, and
move its adoption(Motion carried under the Consent Agenda)
4.F.3 Lehman/Whiting moved to approve a request for an additional taxicab and authorize the
issuance of an amended taxicab license to Timothy Dressen Jr. dba TNT Taxi, 1529 West 6th
Avenue, Shakopee, Minnesota, conditioned upon meeting all requirements of the city code.
(Motion carried under the Consent Agenda)
5. Recognition of Involved Citizens bv City Council.
Mayor Tabke asked if there was anyone in the audience who wished to speak on an item not on
the Agenda. No one responded.
6. Public Hearin�s
None
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Shakopee City Council Page 3
7. Business removed from Consent Agenda
Cncl. Whiting asked for the removal of 4.C.5, Petition to Reconstruct Apgar Street between 6th &
lOth Avenue because he wanted to know when the project was scheduled on the CIP. Bruce
Loney, Public Works/Engineer, stated that the project was supposed to be done this year, but was
moved ahead to 2014 because there were too many other projects for 2013.
Whiting/Lehman moved to adopt a motion accepting the petition from Apgar Street residents,
seeking to reconstruct Apgar Street from 6t" avenue to l Ot" avenue, and direct staff to consider
this project in the 2014 CIP. Motion carried 4-0.
Cncl. Lehman had asked far the removal of 4.D.5, Approval of Job Description and
Authorization to Advertise for Office Service Worker. He asked for clarification on the title of
the position. Kris Wilson, Assistant City Administrator, said that with the recent promotion of
the current Records Clerk, the job description was reviewed and changes were made to include
assisting with finance activities. One of the changes was the title because the new job
description includes other duties.
Lehman/Clay moved to approve the position description far an Office Service Worker in the
Finance/City Clerk Department and authorize staff to advertise for applicants and begin the
selection process. Motion carried 4-0.
8. Recess for Economic Development Authority Meetin�.
None
9. Reconvene
10. General Business
10.F.3 Samantha DiMaggio, Economic Development Coordinator, introduced representatives
from Datacard Group.
Jeff Smolinski, Sr. Vice President of Operations presented Council with the histary and
background of Datacard Group. Mr. Smolinski said Datacard Group's corporate headquarters is
based in Minnetonka. The company has grown out of its current facility and is looking to
relocate to 1187 Park Place, the ADC building l, in Shakopee. To facilitate this move, they are
asking Council to hold a special public hearing meeting on Monday, July 29, 2013 at 7:00 p.m.
to discuss tax abatement and other incentives.
Whiting/Clay moved to call for a special public hearing meeting on Monday, July 29, 2013 at
7:00 p.m. Motion carried 4-0.
10.A.1 Preliminarv and Final Plat of Vallev Park Business Center
Michael Leek, Community Development Director, said Opus Development Company, LLC has
submitted an application for Preliminary and Final Plat approval of property located north of
l lth Avenue East, east of Valley Park Drive, and south of CSAH101. The applicant is
proposing to plat two (2) industrial lots, 42.0 and 45.6 acres in size, two (2) outlots, and new
public rights-of-way (Innovation Blvd. & Innovation Drive), with the east lot of the proposed
development to be final platted at this time. The final plat would consist of the lot on which the
Official Proceedings of the July 2, 2013
Shakopee City Council Page 4
former ADC Telecommunications building is located, which is proposed to be occupied by
Rosemount Inc. (Emerson).
Planning staff have commented that the plat should be renamed Valley Park Business Center
First Addition to avoid confusion with future plat additions, such as when Outlot A is proposed
to be platted. It is also noted that the outlot shall be platted prior to issuance of any building
permits for that lot (presently, the City and Opus are processing an Environmental Assessment
Worksheet for that property). Regarding the connection of Innovation Blvd. along the north side
of the property to Valley Park Drive, via an easement currently owned by Conklin Company, the
applicant has provided a document that supports an agreement for the roadway which provides
for the dedication of both the strip of property located within the Conklin Company property and
the portion east of that lying within the property being purchased by the applicant. Both parties
agree to submit the easement property for dedication to the City for its use as a public street.
The Planning Commission reviewed the preliminary plat at its June 27, 2013 meeting, and by a
6-0 vote, they recommended approval of the preliminary plat as presented.
Mr. Leek also outlined amendment changes to Resolution 7323.
Clay/Lehman offered Resolution No. 7323 as amended, a resolution of the City of Shakopee,
Minnesota the Preliminary and Final Plat of Valley Park Business Center First Addition, subject
to the conditions as presented. Motion carried 4-0.
10.F.1 Award of a Five Year Refuse/Recvclin� Contract to Allied Waste Services, a
division of Republic Services, effective June 1, 2014
Mr. McNeill said the City's organized garbage/recycling contract has been served by Dick's
Sanitation since 2001. Last summer, the City Council directed City staff to seek proposals for a
new contract, which would commence June 1, 2014.
At the May 21 st City Council meeting, the Council directed that Staff negotiate a contract with
Allied Waste Services as the preferred respondent to the Request for Proposals. The Council
also gave staff direction regarding secondary negotiations, should negotiations with Allied fail.
Since then, the City's consultants, City staff, and Allied have met, and have completed a
proposed contract with a recommendation to the City Council to authorize execution. Mr.
McNeill outlined the major changes from the current Shakopee waste contract.
The RFP specified that no single criterion would determine the best proposal. However, in the
end, Allied did have the least cost as calculated, with a five-year total cost of$5,529,949. That
was approximately $381,500 less that the next lowest qualified proposer.
Allied proposes to change the pricing structure, so that it is truly a "pay as you throw," volume
based cost--a 60 gallon garbage service would cost the same for everyone covered under the
contract, regardless of whether the resident lives in a single-family home or townhome.
Recycling rates are proposed to be the same at $3.24 per month, regardless of volume.
Because of this, single-family customers will in general see a reduction in what they pay,
whereas 60 and 90 gallon townhome customers will see an increase.
.
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Shakopee City Council Page 5
In an effort to offset the increase for townhome customers, Allied has agreed to work with the
City on a recycling education program, which will encourage greater recycling participation by
townhome customers--in the past, many townhome units have not participated in recycling at the
same levels of other customers. The intended result of this educational program would be an
increase in recycling. That would mean less garbage being thrown, which could result in some
townhome customers being able to "downsize" to a smaller container, thus saving money.
It should also be noted that for the first 90 days of the contract there will be no charge to
exchange garbage and recycling containers for different sizes, as customers adjust their
garbage/recycling disposal habits.
Staff s recommendation is to enter into a five-year agreement for refuse, recycling, and yard
waste services with Allied Waste Services, a Republic Services Company.
Dave Domack, Dicks Sanitation, Lakeville, thanked the Council for allowing Dick's to provide
service to the City for the past 12 years. He also emphasized that the City should consider the
quality of service they have received and not base their decision solely on pricing.
Whiting/Lehman moved to award a refuse/recycling contract to Allied Waste Services, a division
of Republic Services, for a Five Year Period from June 1, 2014 through May 31, 2019. Motion
carried 4-0.
10.F.2 Discussion of FY 2014 City Operation Bud�et Preparation.
Julie Linnihan, Finance Director/City Clerk, discussed the 2014 budget process. This involves
the coordination of budget estimates, personnel adjustments and capital needs.
She briefly discussed items that will impact the 2014 budget such as the elimination of sales tax
on municipal services; the reinstatement of property tax levy limits; newly hired (2013)
positions, as they will require full year funding in 2014; and capital projects.
She also discussed estimated market value estimates from Scott County which indicate that the
City could experience an increase in residential and commercial/industrial property valuations in
the range of 2.6 to 2.8 % over the prior year value.
Ms. Linnihan asked for Council direction as staff prepares far the 2014 budget year.
Cncl. Lehman would like to see compatibles between 2012 actuals, 2013 actual, 2013 budgeted
and 2014 proposed amounts.
Mr. McNeill suggested that the annual meeting with Jackson and Louisville Townships be
moved to October or November since items discussed at that meeting would not impact the City
or Township budgets.
Ms. Wilson said there will be need to be discussion about the personnel budget. In 2013 several
positions were added and in 2014 full pay and benefits will be in place. She also stated that the
health care reform mandates have been put off unti12015. There will also be PERA increases in
2014 and 2015 for Police PERA. Bruce Loney said that he will be discussing possible staff
increases in Engineering and Public Works due to new roads, trails and parks.
Cncl. Clay said there will need to be discussions about the Market Value increase as well as
discussion regarding a levy increase for road/infrastruction and capital. Cncl. Whiting would
Jul 2 2013 •
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Shakopee City Council Page 6
like discussion about the debt service levy that needs to be addressed. He would also like
discussion on economic development around the 169/69 area.
11. Council Members' Reports
Cncl. Lehman attended the Derby Days meeting. They are still looking far volunteers and
donations.
Cr1cL Clay had no report.
Cncl. Whiting attended the Chamber board meeting on 06/19/13. The results of their member
survey were positive with a strong return rate. Much of the results pointed to retaining the
"local" focus of their activities. A sub-group has been formed that is focusing on downtown
issues and discussed was held on the direction of strategic planning. On 06/20/13 Cncl. Whiting
met with residents of Levee Dr. apartments and discussed transit issues they have been having
with the circulator busses. A meeting has been set up with Scott County Transit on 07/09/13 to
discuss the concerns. On 06/25/13 he attended the SCALE 501 discussion.
Mayor Tabke attended the League of MN Cities annual conference. On 06/28/13 he attended a
Met Council workshop regarding future transit corridors.
12. Other Business
None
13. Adiourn
Lehman/Whiting moved to adjourn to Tuesday, July 16, 2013 at 7:00 p.m. Motion carried 4-0.
Meeting ended at 8:37 p.m.
� � _ .
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1�Julie A. Linnihan
Finance Director/City Clerk
Kim Weckman
Recording Secretary