HomeMy WebLinkAbout06/18/2013 TENTATIVE AGENDA
Shakopee City Council
Adj. Regular Session 7:00 p.m. June 18, 2013
LOCATION Council Chambers City Hall 129 Holmes Street South
Shakopee Mission Statement
The Mission of the City of Shakopee is to provide the opportunity to live, work and play in a community with a proud
past, promising future, and small town atmosphere within a metropolitan setting.
Agenda items are tied to the following long -term goals that support the City's strategic vision as noted after each agenda item:
A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles.
B. Positively manage the challenges and opportunities presented by growth development and change.
C. Maintain the City's strong financial health.
D. Maintain improve and create strong partnerships with other public and private sector entities.
E. Deliver effective and efficient public services by a staff of well - trained, caring, and professional employees.
F. Housekeeping item.
Mayor Brad Tabke presiding
1) Roll Call
2) Pledge of Allegiance
3) Approval of Agenda
4) Consent Business - (All items listed in this section are anticipated to be routine After a discussion by
the Mayor there will be an opportunity for members of the City Council to remove items from the
consent agenda for individual discussion Those items removed will be considered following the public
hearing portion of the agenda Those items remaining on the consent agenda will otherwise not be
individually discussed and will be enacted in one motion.)
A) Community Development
1) Set Public Hearing for Vacation of Right -of -Way (Alley) - 1301 3rd Avenue West - Res. No. 7317
(B)
2) Approval of Resolution No. 7314 Guaranteeing Operating Funds for Buses Purchased as a Part of a
Congestion Mitigation Air Quality Grant (CMAQ) (A & D)
3) Request to Prepare an Environmental Assessment Worksheet (EAW) for the Future Opus Property
Located North of CR 101 and West of Valley Park Drive (B)
4) Final Plat of Church 2nd Addition (B)
B) Police and Fire
C) Public Works and Engineering
1) Consider Parking Control Change on Scott Street, South of 2nd Avenue (E)
2) Authorize Payment for Easements Associated with the Vierling Drive /CSAH 17 & TH 169 North
Ramp Intersection Improvement, Project No. 2012 -6 (D & E)
3) Approval of Street Maintenance Agreement (D & E)
4) Purchase of an Aerator for the Parks Maintenance Division of the Public Works Department (E)
5) Award Contract to Chard Tiling & Excavating for the 2013 Upper Valley Drainageway
Improvements at 4th Avenue (E)
6) Declaring Adequacy of Petition, Ordering an Improvement and the Preparation of Plans and
Specifications for the Opus Northwest Improvements for Valley Park Business Center, Project No.
2013 -6, Res. No. 7304 (D)
D) Personnel
1) Authorization to Hire Community Service Officer (E)
2) Resignation of Deputy City Clerk and Resolution of Appreciation - Res. No. 7315 (E)
3) Successful Completion of Probationary Period -- Edna Nicholas (E)
E) Parks, Recreation and Natural Resources
F) General Administration
1) Approval of the Bills in the Amount of $1,691,378.67 (F)
2) Approval of the Minutes from June 4, 2013 (F)
3) Setting a Public Hearing Regarding a Housing Development and Issuance of Revenue Bonds - Res.
No. 7316 (C)
4) Updated Costs for City Hall and Community Center Remodeling Projects (F)
5) RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - (Limited to five minutes per
person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is
cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other
attendees.)
6) Public Hearings:
A) Consideration of Minnesota Investment Fund Application for Rosemount, Inc. - Res. No. 7313 (D)
B) Minnesota Investment Fund Application for Compass Datacenter, LLC (F)
7) Business removed from the Consent Agenda will be discussed at this time
8) Recess for Economic Development Authority Meeting:
9) Reconvene
10) General Business:
A) Community Development
B) Police and Fire
C) Public Works and Engineering
1) Presentation by MnDOT of the TH 169 Bridge Repair Project and Associated Traffic Impacts (D)
D) Personnel
E) Parks Recreation and Natural Resources
F) General Administration
1) Adopt Private Activity Revenue Bond Policy - Res. No. 7318 (D)
2) Presentation by Heading Home Scott / Carver (D)
11) Council Members' Reports
12) Other Business
13) Adjourn to Tuesday, June 25, 2013 at 6:30 p.m.
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OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
REGULAR SESSION SHAKOPEE, MINNESOTA JUNE 18,2013
1. Roll Call
Mayor Tabke called the meeting to order at 7:00 p.m. and roll call was taken.
Present: Mayor Brad Tabke, Councilmembers Matt Lehman, Steve Clay and Jay Whiting.
Absent: Councilmember Pamela Schurman
Staff Present: Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator;
R Michael Leek, Community Development Director; Bruce Loney, Public Works
Director/Engineer; Julie A. Linnihan, Finance Director/City Clerk; and Jim Thomson, City
Attorney
2. Pled�e of Alle�iance
3. Approval of the A�enda
Mr. McNeill asked to add 12, Other Business, a Closed Session to discuss the sale of the
Downtown Fire Station. Whiting/Clay moved to approve the agenda as amended. Motion
carried 4-0.
4. Consent Business
Cncl. Lehman asked to remove from the Consent Agenda, item 4.A.2, Approval of Resolution
No. 7314 Guaranteeing Operating Funds for Buses Purchased as a part of Congestion Mitigation
Air Quality Grant, (CMAQ).
Lehman/Clay moved to approve the Consent Agenda as amended. Mr. McNeill read the Consent
items. Motion carried 4-0.
4.A.1 Lehman/Clay Offered Resolution No. 7317, a resolution setting the public hearing date to
consider the vacation of right-of-way. (Motion carried under the Consent Agenda)
4.A.2 Removed by Cncl. Lehman
4.A.3 Lehman/Clay moved to direct city staff to initiate the Environmental Assessment
Worksheet for this project, and to enter into the necessary agreement(s) with city consultant
WSB and the applicant. (Motion carried under the Consent Agenda)
4.A.4 Lehman/Clay offered Resolution No. 7319, a resolution approving the Final Plat of
Church 2nd Addition with conditions, and moved its adoption. (Motion carried under the
Consent Agenda)
4.C.1 Lehman/Clay moved to approve a parking control change as depicted on the attached
drawing on Scott Street, south of 2nd Avenue. (Motion carried under the Consent Agenda)
4.C.2 Lehman/Clay moved to authorize the payment of easements in the costs of$17,200 and
$6,850 to Render/Banks Limited Partnership (Motion carried under the Consent Agenda)
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Shakopee City Council Page 2
4.C.3 Lehman/Clay moved to authorize the Execution of a Road Maintenance Agreement
between the City Of Shakopee and Spring Lake Township for 160th Street. (Motion carried
under the Consent Agenda)
4.C.4 Lehman/Clay moved to authorize the purchase of one new aerator from MTI Distributing
for the price of$29,305.92. The funding is to be expended from the Capital Equipment Internal
Service Fund. (Motion carried under the Consent Agenda)
4.G5 Lehman/Clay moved to award a contract to Chard Tiling & Excavating for the 2013
Upper Valley Drainage way Improvements at a cost of$83,232.25 and approve a 5%
contingency amount in this project for use by the City Engineer in authorizing change orders or
quantity adjustments on this project. (Motion carried under the Consent Agenda)
4.C.6 Lehman/Clay offered Resolution No. 7304, A Resolution Declaring the Adequacy of
Petition, Ordering an Improvement and Preparation of Plans and Specifications for
Improvements within the Plat of Valley Park Business Center, Project No. 2013-6 and move its
adoption. Also, moved to authorize the appropriate City Officials to execute an extension
agreement with WSB & Associates, Inc. to provide engineering services. (Motion carried under
the Consent Agenda)
4.D.1 Lehman/Clay moved to autharize the hiring of Bryan Hughes, at Step 1 of Grade 2 of the
City's Non-Union Pay Plan, contingent upon successful completion of the required pre-
employment physical, drug test and psychological evaluations. (Motion carried under the
Consent Agenda)
4.D.2 Lehman/Clay moved to accept, with regret, the resignation of Jeanette Shaner from the
position of Deputy City Clerk, effective June 28, 2013 and to offer Resolution No. 7315, a
resolution of appreciation for Jeanette Shaner, and moved its adoption. (Motion carried under the
Consent Agenda)
4.D.3 Lehman/Clay moved to recognize Edna Nicholas's successful completion of the one-year
probationary period for new hires and grant her full-time, regular status in the position of
Secretary for the Administration Department. (Motion carried under the Consent Agenda)
4.F.1 Lehman/Clay moved to approve the bills in the amount of$ 1,240,924.10 and electronic
transfers in the amount of$450,454.57, for a total of$1,691,378.67. (Motion carried under the
Consent Agenda)
4.F.2 Lehman/Clay moved to approve the minutes from June 4, 2013. (Motion carried under
the Consent Agenda)
4.F.3 Lehman/Clay offered Resolution No. 7316, A Resolution Calling a Public Hearing
Regarding a Housing Development and the Issuance of Revenue Bonds under Minnesota
Statutes, Chapter 462C, as amended, and Minnesota Statutes, Section 469.152 through 469.1655,
as amended; and Providing Preliminary Approval to the Issuance of the Revenue Bonds, and
moved its adoption. (Motion carried under the Consent Agenda)
4.F.4 Lehman/Clay moved to authorize the expenditure of$62,500 from the Government
Buildings Internal Service Fund for the recently completed office remodeling at City Hall and
the Community Center. (Motion carried under the Consent Agenda)
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Shakopee City Council Page 3
5. Recognition of Involved Citizens by City Council.
Mayor Tabke asked if there was anyone in the audience who wished to speak on an item not on
the Agenda.
Gail Mosley, 1565 Dublin Ct., said she's been happy with the service she has received from
Dick's Sanitation, and opposes the proposed City Council decision to switch garbage haulers
from Dick's Sanitation to Allied Waste.
6. Public Hearing
6.A Consideration of Minnesota Investment Fund Anplication for Rosemount Inc.—
Res. No. 7313.
Clay/Whiting moved to open the public hearing. Motion carried 4-0.
Samantha DiMaggio, Economic Development Coordinator, stated for the past several months the
City has been working with Rosemount, Inc. for the location of an administration and processing
facility in the former ADC II building, An announcement of the project coming to Shakopee
was issued by Rosemount on June l Oth.
Part of the financial incentives offered to Rosemount included up to $500,000 as a grant from the
Minnesota Investment Fund (MIF). Funds are awarded to local units of government who
provide loans to assist expanding businesses. All projects must meet minimum criteria for private
investment, number of jobs created or retained, and wages paid. The State of Minnesota sets a
maximum of$500,000 per project for projects of this size/number of jobs. Terms are for a
maximum of 20 years far real estate and a maximum of 10 years for machinery and equipment.
Staff recommends approving the submittal of the Minnesota Investment Fund application. If
awarded, the Council should also enter into a Grant Agreement with DEED which allows the
issuance of a forgivable loan to Rosemount, Inc.
Mayor Tabke asked if there was anyone in the audience that wished to speak at the public
hearing. No one responded.
Clay/Whiting moved to close the public hearing. Motion carried 4-0.
Clay/Whiting offered Resolution No. 7313, A Resolution authorizing and approving a Minnesota
Investment Fund Application, Grant Agreement, and Forgivable Loan in connection with
Rosemount, Inc. Motion carried 3-1, with Cncl. Lehman in dissent.
6.B Minnesota Investment Fund Application for Compass Datacenter, LLC.
Clay/Lehman moved to open the public hearing. Motion carried 4-0.
Ms. DiMaggio said at the May 21, 2013 City Council meeting, the Council called for a public
hearing to consider a Minnesota Investment Fund application for Compass Datacenter, LLC.
Compass has requested the City apply for a Minnesota Investment Fund (MIF) grant from the
Department of Employment and Economic Development (DEED) on their behalf, and from the
Business Development Public Infrastructure Program (BDPI). The City Council then called for
the required Public Hearing to consider both the MIF and BDPI grants, for 7 PM on June 18th.
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Shakopee City Council Page 4
Ms. DiMaggio said that there were still some unanswered questions on eligible expenditures,
amount of qualifying grants, and for which DEED programs Compass will qualify. As a result,
staff is not ready to make a presentation at this time. Therefore, she recommends that the Public
Hearing be opened, and be continued to July 16, 2013 at 7:00 p.m.
Mayor Tabke asked if there was anyone in the audience that wished to speak at the public
hearing.
Jordan Olson, 248 Mound St., asked why Council would consider applying for the grant on
Compass Datacenter's behalf when they reduced the number of jobs for the abatement. Mayor
Tabke said that Council did not have enough information and would discuss the issue at the
continued public hearing on July 16, 2013.
Lehman/Clay moved to continue the public hearing for July 16, 2013 at 7:00 p.m. Motion
carried 4-0.
7. Business removed from the Consent A�enda.
Cncl. Lehman removed from the Consent Agenda, 4.A.2, Approval of Resolution No. 7314
Guaranteeing Operating Funds for Buses Purchased as Part of a Congestion Mitigation Air
Quality Grant(CMAQ), because he wonders if the City should move ahead if the City is
considering partnering with a larger transit entity.
Michael Leek, Community Development Director, stated that purchasing additional buses will
benefit the current riders and adds more capital to the transit services.
Lehman/Whiting offered Resolution No. 7314, a resolution guaranteeing the City's portion of
operating funds for buses being purchased in connection with a 2009 CMAQ grant Motion
carried 4-0.
8. Recess for Economic Development Authority Meetin�
Clay/Lehman moved to recess for an Economic Development Authority meeting. Motion
carried 4-0.
9. Reconvene
Mayor Tabke reconvened the City Council meeting.
10. General Business
10.C.1 Presentation bv MnDOT of the TH 169 Brid�e Repair Project and Associated
Traffic Impacts.
Diane Langenbach of MnDOT presented Council with a brief presentation of the project and the
traffic impacts. The traffic impact will be for approximately 4 weeks and estimated to be in
August, 2013.
She said MnDOT will be doing a bridge repair on the joints, strengthening the shoulders and
making traffic flow improvements to the TH 169 bridge crossing.
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Shakopee City Council Page 5
She also the zipper merge which will be implemented on the ramp to northbound 169 from Hwy
13/101.
Cncl. Lehman asked for the proposed improvements included a strengthening of drainage grates,
so that traffic could safely travel on shoulder areas of the roadway. Ms. Langenbach responded
that she would check and get the answer to the City.
10.F.1 Adopt Private Activitv Revenue Bond Policv—Res. No. 7318
Julie Linnihan, Finance Director, said the City has been approached by a variety of end users to
issue Private Activity Revenue Bonds on their behalf. Some of these users include multi-family
housing developments, senior housing developments, and health care facilities.
The advantage to the businesses is that they are able to use the City's tax-exempt status to get
more favorable bond interest rates when the bonds are sold. Conversely, the City is able to assist
these businesses, while at the same time not incurring any risk or potential impact on the city's
bond credit rating.
Previously, the City has billed for actual expenses incurred due to financial or legal reviews.
However, there are also ongoing costs involved with reporting requirements. Therefare, to
ensure continuity, and to make certain that future reporting costs are covered, a policy for the
issuance of conduit bonds is recommended.
The City Attorney's office, Kennedy & Graven, and the City's Financial Adviser, Springsted,
have provided samples of current policies from other cities for the staff to use when developing a
policy. The EDAC reviewed a staff-recommended policy on June 12, 2013, and subsequently
made a recommendation that the City Council approve the policy. Their only addendum was
that it includes a provision that the benefiting business shall have a tie to Shakopee.
Clay/Whiting offered Resolution No. 7318, A Resolution authorizing the establishment of a
policy and procedures for issuing Private Activity Revenue Bonds. Motion carried 3-1 with
Cncl. Lehman in dissent.
10.F.2 Presentation by Headin�Home Scott/Carver
Patricia Pettit, chair of the Heading Home Scott/Carver organization made a presentation
regarding the Heading Home Scott/Carver program, This program was approved by the Scott
County Commission in April, 2010. Its mission is to eradicate homelessness in the Scott and
Carver County areas within the next 10 years.
She discuss statistics about homelessness in Scott and Carver Counties as well as resources,
outreach, services and community awareness in ending the problem.
11. Council Members' Reports
Cncl. Whiting attended SCALE executive meeting to discuss the upcoining agenda which
includes Highway Transit Corridor workshop. He attended the school board meeting where they
are compiling the results of a survey taken to guide them for the planned referendum for the new
high school. On June 14th he attended the SCALE meeting and discussed legislative updates and
the SCALE Regional Public Safety Training Facility Joint Powers board meeting. Lastly, he
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attended the Shakopee Diversity Alliance festival committee meeting. The International Festival
will be held on July 31 St as part of Derby Days.
Cncl. Clay had nothing to report.
Cncl. Lehman attended the Shakopee Derby Days meeting. He discussed the resignation of the
vice president and the secretary of Derby Days. The committee is still looking for volunteers
and donations for Derby Days.
Mayor Tabke attended the Municipal Legislative Committee meeting. There was discussion
about the elimination of sales tax for cities. He attended the SCALE meeting, the LMC
conference and Huber Park concert series.
12. Other Business
Lehman/Clay moved to recess for a closed meeting to discuss the potential sale of the Downtown
Fire Department. Motion carried 4-0.
Mayor Tabke reconvened the meeting. No action was taken during the closed session.
13. Adiourn
Whiting/Clay moved to adjourn to Tuesday, June 25, 2013 at 7:00 p.m. Motion carried 4-0.
Meeting ended at 9:12 p.m.
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� ulie A. Linnihan
Finance Director/City Clerk
Kim Weckman
Recording Secretary