HomeMy WebLinkAbout04/02/2013 TENTATIVE AGENDA
Shakopee City Council
Regular Session 7:00 p.m. April 2, 2013
LOCATION Council Chambers City Hall 129 Holmes Street South
Shakopee Mission Statement
The Mission of the City of Shakopee is to provide the opportunity to live, work and play in a community with a proud
past, promising future, and small town atmosphere within a metropolitan setting.
Agenda items are tied to the following long -term goals that support the City's strategic vision as noted after each agenda item:
A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles.
B. Positively manage the challenges and opportunities presented by growth development and change.
C. Maintain the City's strong financial health.
D. Maintain improve and create strong partnerships with other public and private sector entities.
E. Deliver effective and efficient public services by a staff of well- trained, caring, and professional employees.
F. Housekeeping item.
Mayor Brad Tabke presiding
1) Roll Call
2) Pledge of Allegiance
3) Approval of Agenda
4) Consent Business - (All items listed in this section are anticipated to be routine After a discussion by the
Mayor there will be an opportunity for members of the City Council to remove items from the consent
agenda for individual discussion Those items removed will be considered following the public hearing
portion of the agenda Those items remaining on the consent agenda will otherwise not be individually
discussed and will be enacted in one motion.)
A) Community Development
1) Final Plat of Southbridge Crossings East 2nd Addition - Res. No. 7287 (B)
B) Police and Fire
1) Declare Four Forfeited Vehicles as Surplus Property (F)
C) Public Works and Engineering
1) Consider Approving Plans and Ordering Advertisement for Bids for the 2013 Street Reconstruction,
Project No. 2013 -1, Res. No. 7286 (E)
2) Approval of a Storm Water Utility Justification Study by WSB & Associates, Inc. (E)
3) Authorize Use of Re- purchase Agreement for the 2012 John Deere 6430 Tractor (C & E)
4) Purchase Vehicles for the Engineering and Building Inspections Divisions (C & E)
D) Personnel
1) Approval of Revised Job Description for Community Service Officer (E)
2) Authorization to Hire Police Receptionist (E)
3) Authorization to Hire Natural Resources Technician (E)
E) Parks, Recreation and Natural Resources
1) Approve the Construction of Dugout Roofs by the Shakopee Youth Baseball Association (D)
F) General Administration
1) Approval of the Bills in the Amount of $749,142.69 (F)
2) Approval of March 19, 2013 City Council Minutes (F)
3) Purchase of New Copier / Printer / Scanner for City Hall (F)
4) Annual Microsoft License Renewal (F)
5) Additional Storage Purchase for SAN (F)
6) Authorization to Purchase Replacement Computers (F)
7) Applications for Massage Therapy Business & Massage Therapist Licenses (F)
8) Inter -Fund Transfers (C)
9) Odor Consultant Authorization (A)
5) Business removed from the Consent Agenda will be discussed at this time
6) RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - (Limited to five minutes per
person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is
cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other
attendees.)
7) Convene Economic Development Authority (City Council to Remain in Session)
8) Public Hearing:
A) Joint Public Hearing -- Rosemount. Inc Contract for Private Development (including a Business Subsidy
Agreement) (B)
9) Adjourn Economic Development Authority
10) General Business:
A) Community Development
B) Police and Fire
C) Public Works and Engineering
D) Personnel
E) Parks Recreation and Natural Resources
F) General Administration
1) Health Care Reform Impacts (B)
11) Councilmember Reports
12) Other Business
13) Adjourn to Tuesday, April 9, 2013 at 7:00 p.m.
OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
REGULAR SESSION SHAKOPEE, MINNESOTA April 2, 2013
1. Roll Call
Mayor Tabke called the meeting to order at 7:05 p.m. and roll call was taken.
Present: Mayor Brad Tabke, Councilors Pamela Schurman, Matt Lehman, Steve Clay and Jay
Whiting.
Staff Present: Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator;
R. Michael Leek, Community Development Director; Bruce Loney, Public Works
Director/Engineer; Julie A. Linnihan, Finance Director/City Clerk; Jamie Polley, Parks,
Recreation&Natural Resource Director; and Jim Thomson, City Attorney
2. Pled�e of Alle�iance
3. Approval of the A�enda
Mr. McNeill stated the following: Remove item 4.F.9, Odor Consultant Authorization. Add to
Consent Business 4.F.10, Ordinance No. 867, Fourth Series,Naming Shakopee section of C.R.
21 as Herrgott Memorial Drive.
Lehman/Whiting moved to approve the agenda as amended. Motion carried 5-0.
4. Consent Business
Lehman asked to remove 4.D.3, Authorization to Hire Natural Resources Technician. Cncl.
Whiting asked to remove 4.F.10, moved to approve the Consent Agenda. Mr. McNeill read the
Consent items. Motion carried Ordinance No. 867, Fourth Series,Naming Shakopee section of
C.R. 21 as Herrgott Memorial Drive.
Lehman/Whiting moved to approve the Consent Agenda as amended. Mr. McNeill read the
Consent items. Motion carried 5-0.
4.A.1 Lehman/Whiting offered Resolution No. 7287, A Resolution Approving the Final Plat of
Southbridge Crossings East 2nd Addition, subject to conditions, as presented, and move its
adoption. (Motion carried under the Consent Agenda)
4.B.1 Lehman/Whiting moved to declare the 2009 Chevrolet Cobalt, VIN:
1G1AK18H997169137; THE 2005 Chevrolet Impala, VIN: 2G1WF52E259157288; the 2002
Hyundai Sonata, VIN: KMHWF35H32A577901; and the 1998 Dodge Ram,VIN:
1B7HF13Y8WJ197575. (Motion carried under the Consent Agenda)
4.C.1 Lehman/Whiting offered Resolution No. 7286, A Resolution Approving Plans and
Specifications and Ordering Advertisement for Bids for the 2013 Street Reconstruction, Project
No. 2013-1, and move its adoption. (Motion carried under the Consent Agenda)
4.C.2 Lehman/Whiting moved to authorize the appropriate City Officials to execute the
Extension Agreement with WSB &Associates, Inc. for a Storm Water Utility Justification
Study. (Motion carried under the Consent Agenda)
Official Proceedings of the Apri12, 2013
Shakopee City Council Page 2
4.C.3 Lehman/Whiting moved to authorize staff to utilize the re-purchasing agreement with Ag
Power Enterprises, Inc. for the 2012 John Deere 6430 Tractor for the Price of$8,453.81. The
funding for this purchase is to be expended from the Surface Water Fund. (Motion carried under
the Consent Agenda)
4.C.4 Lehman/Whiting moved to authorize the purchase of two new Ford Escape 4x4's from
Midway Ford Commercial for the price of$48,692.66. The funding for this purchase is to be
expended from the Capital Equipment Internal Service Fund. (Motion carried under the Consent
Agenda)
4.D.1 Lehman/Whiting moved to approve the job description for the position of Community
Service Officer, which makes changes to the minimum requirements for the position. (Motion
carried under the Consent Agenda)
4.D.2 Lehman/Whiting moved to authorize the hiring of Cristie Lesko for the position of Police
Receptionist at Step D of Grade 1 of the 2013 Non-Union Pay Plan, subject to successful
completion of the required pre-employment screening. (Motion carried under the Consent
Agenda)
4.D.3 Removed from the Consent Agenda.
4.E.1 Lehman/Whiting moved to approve the construction of dugout roofs at Riverview Park.
Should the City Council concur, the completed project would be accepted formally as a donation
at a future meeting. (Motion carried under the Consent Agenda)
4.F.1 Lehman/Whiting moved to approve the bills in the amount of$340,508.04 and electronic
transfers in the amount of$408,634.65 for a total of$749,142.69. (Motion carried under the
Consent Agenda)
4.F.2 Lehman/Whiting moved to approve the minutes from March 19, 2013. (Motion carried
under the Consent Agenda)
4.F.3 Lehman/Whiting moved to authorize the appropriate city staff to purchase a Savin MP
7502 SP from Crabtree Companies for an amount not to exceed $24,000. (Motion carried under
the Consent Agenda)
4.F.4 Lehman/Whiting moved to authorize the appropriate city staff to renew our Microsoft
License Service Agreement through SHI for an amount not to exceed $32.030 from the IT fund.
(Motion carried under the Consent Agenda)
4.F.5 Lehman/Whiting moved to authorize appropriate City staff to purchase one additional
bay (roughly 10.5 Terabytes or usable storage) for the City's SAN from St. Croix Solutions for
an amount not to exceed $29,500. (Motion carried under the Consent Agenda)
4.F.6 Lehman/Whiting authorized the appropriate City staff to purchase 20 desktop computers
with monitors and 2 laptop computers from TIES for an amount not to exceed $21,000. (Motion
carried under the Consent Agenda)
4.F.7 Lehman/Whiting— 1. Moved to approve the application and grant a massage therapy
business license to Balanced Bee Bodywork, LLC, 113 Lewis Street. 2. Move to approve the
applications and grant a massage therapist license to Molly Dose, Kristin Chase and Anders
Carlson. (Motion carried under the Consent Agenda)
Official Proceedings of the April 2, 2013
Shakopee City Council Page 3
4.F.8 Lehman/Whiting moved to approve the fund transfers as outlined in the listing provided.
(Motion carried under the Consent Agenda)
4.F.9 Deleted from the Consent Agenda.
4.F.10 Removed from the Consent Agenda. (Motion carried under the Consent Agenda)
5. Business Removed from the Consent Agenda.
Cncl. Lehman removed 4.D.3, Authorization to Hire Natural Resources Technician, from the
Consent Agenda, is because he does not agree with the hiring of a Natural Resources Technician.
Whiting/Clay moved to authorize the hiring of Jacob Busain for the position of Natural
Resources Technician at Step F of Grade 6 of the 2013 Non-Union Pay Plan($52,220), subject
to successful completion of the required pre-employment background check and physical/drug-
test. Motion carried 4-1 with Cncl. Lehman dissenting.
Cncl. Whiting asked for the removal of the naming of CR 21 in Shakopee because he questioned
why the roadway is being named in honor of one Shakopee veteran and not the other 45 veterans
who died while serving in the military.
Mr. McNeill provided background information regarding the decision to name CR 21 in
Shakopee Herrgott Memorial Drive. Mayor Tabke commented that other Veteran groups in the
City had expressed to support of the name.
Whiting/Lehman offered Ordinance No. 867, Fourth Series, An Ordinance of the City of
Shakopee, Minnesota, Approving the Naming of Scott County Road 21 from the Corporate
Limits of Shakopee from that Point North of County State Aid Highway 42, to County State Aid
Highway 18, as it Exists within the City of Shakopee. Motion carried 5-0.
6. Reco�nition of Involved Citizens bV Citv Council.
Mayor Tabke asked if there was anyone in the audience who wished to speak on an item not on
the Agenda. No one responded.
7. Convene Economic Development Authority (City Council remained in Session)
8. Public Hearin�
8.A. Joint Public Hearin�—Rosemount, Inc. Contract for Private Development (includin�
a Business Subsidv A�reement).
Clay/Schurman moved to re-open the public hearing. Motion carried 5-0.
Mr. McNeill said the City Council approved tax abatement for Rosemount on February 12, 2013.
Since the February meeting, City staff has negotiated with Rosemount regarding other
;r�P„r;�ec_ all of which are intended to meet Rosemount's request for$6 million in economic
Official Proceedings of the April 2, 2013
Shakopee City Council Page 4
The development agreement and business subsidy plan contain the following:
Property Tax Abatement (9 years) $ 590,496
SAC Credits (up to 125 at $2435/unit) $ 304,375
Waive SAC Access Fee(City SAC) $ 39,900
Waive City Trunk Sanitary Sewer Charge $ 102,362
Forgivable Loan
EAC Fund Balance $ 103,000
Loan Proceeds $ 247,000
Total $1,387,133
Mr. McNeill explained what Rosemount's obligations would be if they received the tax City's
incentives. Rosemount agreed to build phase 1 and phase 2 of the minimum improvements;
Rosemount would create a minimum of 400 jobs at a minimum wage value of$14.00 per hour
exclusive of benefits; Insurance requirements and"claw-back"provisions which is in the event
that Rosemount does not create the required number jobs according to the time frame,they
would be required to repay the City and EDA a pro rata portion of the incentives.
Mr. McNeill also explained the incentives offered by Scott County, School District 191, potential
sales tax exemption and State grants.
Brian Harstad, CFO of Rosemount, Inc. stated that 60%of the employees that would be based
out of the Shakopee site would be engineers and office staff. The other 40% would be plant
production employees.
Cncl. Clay said he would like to see the Developer's Agreement changed to require that within
3-4 years, 60% of the jobs created by Rosemount in their proposed development would pay at
least $30 per hour, exclusive of benefits, and 40% would be paid at least$18 per hour excluding
benefits.
Mayor Tabke asked if there was anyone in the audience that wished to speak at the public
hearing. No one responded.
Schurman/Whiting moved to close the public hearing. Motion carried 5-0.
Schurman/Whiting offered Resolution No. 7288, A Resolution Approving Contract for Private
Development (Including a Business Subsidy Agreement)with the Economic Development
Authority for the City of Shakopee, Minnesota, Scott County, Minnesota, Independent School
District No. 191 (Burnsville-Eagan-Savage), and Rosemount Inc. with an amendment to include
that within 3-4 years, 60%of the jobs created by Rosemount in their proposed development
would pay at least $30 per hour, exclusive of benefits, and 40%would be paid at least $18 per
hour excluding benefits.
Motion carried 4-1 with Cncl. Lehman opposing.
9. Adiourn Economic Development Authoritv
Official Proceedings of the April 2, 2013
Shakopee City Council Page 5
10. Health Care Reform Impacts
Kris Wilson, Assistant City Administrator, briefed Council on the Federal Health Care Reform
impacts. She discussed what will be required of the City, positions the City may need to adjust
with regard to part-time employees and upcoming steps for 2014 with regard to budget planning.
No action was taken by the Council.
11. Council Members' Reports
Cncl. Whiting attended the Shakopee Chamber Visitor's Bureau meeting. Discussed was
membership renewal rate. He also attended the open house for the dog park in the Southbridge
area.
Cncl. Clay attended the Shakopee Public Utility Commission meeting. He discussed a small
power outage that occurred.
Cncl. Lehman attended the 169/69 meeting between the townships and Scott County. Discussed
was development in the area and possible annexation into the City. He also attended the
Shakopee Derby Days meeting. They are looking for volunteers and donations.
Cncl. Schurman said the Scott County Transit Review Board will hear from the MVTA and the
Southwest Transit and the April and May meetings.
Mayor Tabke talked about the recent meeting between the Fire Department and the business
community, regarding daytime fire responses. He attended a luncheon and tour of SanMar. He
attended the Easter egg hunt put on by Park and Recreation. He also attended the March
SCALE meeting.
12. Other Business
13. Adiourn
Lehman/Schurman moved to adjourn to Tuesday, April 9, 2013 at 7:00 p.m. Motion carried 5-0.
Meeting ended at 8:15 p.m.
Julie A. Linnihan
Finance Director/City Clerk �
� � �
Kim Weckman
Recording Secretary