HomeMy WebLinkAbout03/05/2013 3/1/13 Printed Agenda
TENTATIVE AGENDA.
REGULAR SESSION CITY OF SHAKOPEE March 5, 2013
SHAKOPEE MINNESOTA
LOCATION Council Chambers City Hall 129 Holmes Street South
Shakopee Mission Statement
The Mission of the City of Shakopee is to provide the opportunity to live, work and play in a community
with a proud past, promising future, and small town atmosphere within a metropolitan setting.
Agenda items are tied to the following long -term goals that support the City's strategic vision as noted after each agenda
item:
A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles.
B. Positively manage the challenges and opportunities presented by growth development and change.
C. Maintain the City's strong financial health.
D. Maintain improve and create strong partnerships with other public and private sector entities.
E. Deliver effective and efficient public services by a staff of well-trained, caring, and professional employees.
F. Housekeeping item.
Mayor Brad Tabke presiding
1) Roll Call
2) Pledge of Allegiance
3) Approval of Agenda
4) Consent Business - (All items listed in this section are anticipated to be routine After a discussion by
the Mayor there will be an opportunity for members of the City Council to remove items from the
consent agenda for individual discussion Those items removed will be considered following the
public hearing portion of the agenda Those items remaining on the consent agenda will otherwise not
be individually discussed and will be enacted in one motion.)
A) Community Development
1) Text Amendment - Assisted Living Housing Facilities - Ordinance No. 865 (B)
B) Police and Fire
C) Public Works and Engineering
1) Consider Parking Control Change on Holmes Street, south of Second Avenue (E)
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2) Authorize the Purchase of 5 Police Interceptors and 1 Police Chief Vehicle (C & E)
D) Personnel
1) Authorization to Hire Administrative Assistant for Public Works Department (E)
2) Authorization to Hire HR Specialist (E)
E) Parks, Recreation and Natural Resources
F) General Administration
1) Approval of the Bills in the Amount of $1,186,021.04 (F)
2) Approval of the February 12, 2013 City Council Minutes (F)
3) Approval of Burmahi Land Donation Form for Non -Cash Charitable Contributions - Res. No.
7282 (F)
4) Application for Wine and On Sale 3.2 Percent Malt Liquor License - Mr. Pig StuJLLC (F)
5) Setting of Public Hearing Date for Emerson Development Agreement (B)
5) RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - (Limited to five minutes
per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting
is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and
other attendees.)
6) Public Hearings: None
7) Business removed from the Consent Agenda will be discussed at this time
8) Recess for Economic Development Authority Meeting
9) Reconvene
10) General Business:
A) Community Development
1) Discussion of Transit Funding and Governance Issues (B, D, E)
B) Police and Fire
C) Public Works and Engineering
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1) Update on CR69 & TH169 Interchange Project and Consider a Detour Plan Utilizing Vierling
Drive (D, E)
D) Personnel
E) Parks Recreation and Natural Resources
General Administration
1) Software Selection for New City Website (B)
11) Council Members' Reports
12) Other Business
13) Adjourn to Tuesday, March 19, 2013
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OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 5, 2013
1. Roll Call
Mayor Tabke called the meeting to order at 7:00 p.m. and roll call was taken.
Present: Mayor Brad Tabke, Councilors Pamela Schurman, Matt Lehman, Steve Clay and Jay
Whiting.
Staff Present: Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator;
R. Michael Leek, Community Development Director; Bruce Loney, Public Works
Director/Engineer; Julie A. Linnihan, Finance Director /City Clerk; and Jim Thomson, City
Attorney
2. Pledge of Allegiance
3. Approval of the Agenda
Schurman/Clay moved to approve the agenda as amended. Motion carried 5 -0.
4. Consent Business
Cncl. Clay asked to remove from the Consent Agenda 4.C.1, Consider Parking Control Change
on Holmes Street, south of Second Avenue.
Lehman/Whiting moved to approve the Consent Agenda as modified. Mr. McNeill read the
Consent items. Motion carried 5 -0.
4.A.1 Lehman/Whiting offered Ordinance No. 865, An Ordinance Amending Chapter 11
Regarding Assisted Living Housing Facilities, as presented, and move its adoption. (Motion
carried under the Consent Agenda)
4.C.2 Lehman/Whiting moved to authorize the purchase of five Police Interceptors and one
Police Chief vehicle from Nelson Auto Center in the amount of $156,124.71 in accordance with
the State of Minnesota contract #37669. The funds are to be expended from the Capital
Equipment Internal Service Fund. (Motion carried under the Consent Agenda)
4.D.1 Lehman/Whiting moved to authorize the hiring of Christine Lusian for the position of
Administrative Assistant in the Public Works Department, at Step E, Grade 4 of the 2013 Non -
Union Pay Plan, contingent on successful completion of the required background check and pre-
employment physical and drug test. (Motion carried under the Consent Agenda)
4.D.2 Lehman/Whiting moved to authorize the hiring of Michelle Lindsay for the position of
Human Resources Specialist, at Step F, Grade 6 of the 2013 Non -Union Pay Plan, contingent on
successful completion of the required background check and pre - employment physical and drug
test. (Motion carried under the Consent Agenda)
4.F.1 Lehman/Whiting moved to approve the bills in the amount of $375,736.83 and electronic
transfers in the amount of $810,284.21 for a total of $1,186,021.04. (Motion carried under the
Consent Agenda)
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Shakopee City Council Page 2
4.F.2 Lehman/Whiting moved to approve the minutes of February 12, 2013. (Motion carried
under the Consent Agenda)
4.F.3 Lehman/Whiting offered Resolution No. 7282, A Resolution Authorizing the Signature
of Internal Revenue Service Forms Relating to Non -Cash Charitable Donations acknowledging
the Burmahi donation and further allow the City Administrator to sign future similar forms.
(Motion carried under the Consent Agenda)
4.F.4 Lehman/Whiting moved to approve the applications and grant wine license and an on
sale 3.2 percent malt liquor license to Mr. Pig Stuff LLC, 1561 1 Avenue East. (Motion carried
under the Consent Agenda)
4.F.5 Lehman/Whiting moved to direct that the attached notice be published to call for a Public
Hearing at 7 p.m. on March 19, 2013 to consider a contract for private development and the
business subsidy agreement contained therein, with Rosemount, Inc. a Minnesota Corporation.
(Motion carried under the Consent Agenda)
5. Recognition of Involved Citizens by City Council.
Mayor Tabke asked if there was anyone in the audience who wished to speak on an item not on
the Agenda. No one responded.
6. Public Hearing
None
7. Business Removed from the Consent Agenda
Cncl. Clay asked for the removal of 4.C.1, Consider Parking Control Changes on Holmes Street,
south of Second Avenue because he was unclear as to why the business My Brother's Keeper
was asking for this change.
Mr. McNeill said that in December, 2012, Council approved a motion to change the 8 hour
parking in front of Tupelo's Gift Shop on 210 Holmes Street to two hour parking.
Recently complaints have been received from the business My Brother's Keeper about the
change since their employees parked in that area.
Cncl. Clay did not agree with the request because the parking stalls are in front of a business. He
asked that the employees of My Brother's Keeper use the municipal parking lot across the street
from Tupelo's.
No action was taken. The two -hour parking signs will stay in place at 210 Holmes Street.
8. Recess for Economic Development Authority Meeting
Lehman/Clay moved to recess for an Economic Development Authority meeting. Motion
carried 5 -0.
9. Reconvene
Mayor Tabke reconvened the meeting at 7:16 p.m.
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Shakopee City Council Page 3
10. General Business
10.A.1 Discussion of Transit Funding and Governance Issues
Michael Leek presented Council with a presentation regarding Transit in Shakopee. The purpose
of the topic was to discuss the history, current status and the future of transit in Shakopee.
Mr. Leek talked about the current transit structure, ridership and recommended service expansion
as well as operations and capital plan recommendations.
A concern Mr. Leek discussed is the anticipated budget shortfall. Options presented are to
eliminate service, increase revenues, or the Governor's proposal of IA cent sales tax in the 7
county metro areas dedicated for transit.
Mr. Leek discussed options for consolidations. This would provide opportunities for
efficiencies. Consolidation may also have more impact on the Metropolitan Council. The
options to consolidate are with Minnesota Valley Transit Authority (MVTA) or with Southwest
Transit.
Consensus from Council is that Shakopee should join Prior Lake and Scott County to discuss
possible mergers with the Southwest Transit, and Minnesota Valley Transit Commission. If time
permits, Council also asked to negotiate with Metropolitan Council.
Lehman/Whiting moved to recess for a 10 minute break. Motion carried 5 -0.
Mayor Tabke reconvened the meeting at 8:45 p.m.
10.C.1 Update on CR 69 & TH169 Interchange Project and Consider a Detour Plan
Utilizing Vierling Drive.
Bruce Loney, Public Works Director/Engineer, said that Mitch Rasmussen, Scott County
Engineer, has a presentation regarding an update on CR 69 & TH 169 Interchange Project.
Mr. Rasmussen discussed the project status and provided a time frame of the project.
Construction will begin in the fall of 2013 with the project completion at the end of the fall 2014.
Scott County and their consultant have a detour plan that utilizes Vierling Drive from CR69 to
CR 15 and would require constructing a temporary connection from CR 69 to Taylor Street. Mr.
Rasmussen provided a detour route plan and a temporary Vierling Drive connection drawing.
The reason for the temporary connection on Vierling Drive would be safer for the construction
workers and motoring public, less cost to the project, and reduced project time line for
completion.
Council had concerns about speed limits and turning movements in the vicinity of Tahpah Park
during the periods of high Tahpah Park usage. They asked the County to investigate safety
alternatives.
The Council would also like the County to look into the possibility of using solar lights on the
bridge as an alternative.
Council also had a long discussion regarding the temporary Vierling Drive Connection. This
connection is in the City of Shakopee's CIP as a permanent road in the future. Council asked if
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Shakopee City Council Page 4
the temporary connection could be made permanent so the City could expand the road in the
future. Mr. Rasmussen stated that this project is being funded by the Safety and Mobility (SAM)
Interchange program and will only provide funding for a temporary road for the project. Mr.
Loney stated that he would check with the State of Minnesota to see if any of the Safety and
Mobility (SAM) funds could be used to make the road permanent.
Lehman/Clay moved to approve the proposed detour plan that utilizes Vierling Dr. from CR 69
to CR 15. Motion carried 5 -0.
Clay /Whiting moved to approve the City to pay for electric power for the six lights on the CR 69
Bridge but would like the option of solar powered lights to be explored first. Motion carried 5 -0.
10.F.1 Software Selection for New City Website
Kris Wilson, Assistant City Administrator, presented Council with the software selection for the
City's new website.
She said that at the Council's request, staff has explored both "open source" and "software as a
service" options for the City's new website. Open source as a low -cost, highly flexible option for
which there are countless developers that could meet our needs over the years, thereby avoiding
any long -term commitment to a single vendor. However, research has shown that the overall
costs are not that low. In addition, given our very limited number of IT and Communications
staff, a long -term relationship with a single vendor would actually be a good thing as it provides
a degree of certainty and a known annual cost.
Several "open source" websites were explored by the committee and it was determined that the
cost was less in some cases but they were lacking many features that the City is seeking for their
website. The more effective and efficient route is to go with software service package that has
been specifically designed for local government entities.
Staff is recommending Vision Internet, which would provide designers for the new Shakopee
site, as well as the web -based content management software necessary for staff to update and
maintain the site on a day -to -day basis. Other "software -as -a- service" options were also
explored, but it is the consensus of staff representing each City department that the services and
end product offered by Vision Internet best meet the needs of the City. Ms. Wilson provided
Council a preview of current City websites that use Vision Internet. She also demonstrated
features that are included.
Whiting/Clay moved to authorize the appropriate officials to enter into a contract with Vision
Internet for design and development of new City website, at a cost not to exceed $27,455 for
one -time design, and start-up and $6,600 per year for hosting and maintenance. Also, contact
Vision Internet to find what anticipated annual increase will be and report to Council. Motion
carried 5 -0.
11. Council Members' Reports
Cncl. Whiting attended the Springsted presentation at the EDAC meeting. He also attended the
SCALE board meeting and a First Stop Shop meeting.
Cncl's Clay, Lehman and Schurman had no report.
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Shakopee City Council Page 5
Mayor Tabke attended Habitat for Humanity event for new homeowners. He also went to the
State Capital in support of Governor Dayton's sales tax increase for transit.
12. Other Business
None
13. Adjourn
Lehman/Schurman moved to adjourn to Tuesday, March 19, 2013 at 7:00 p.m. Motion carried
5 -0.
Meeting ended at 9:46 p.m.
Julie A. Linnihan
Finance Director /City Clerk
Kim Weckman
Recording Secretary