HomeMy WebLinkAbout02/19/2013 TENTATIVE AGENDA
ADJ. REGULAR SESSION CITY OF SHAKOPEE February 19, 2013
SHAKOPEE MINNESOTA
LOCATION Council Chambers City Hall 129 Holmes Street South
Shakopee Mission Statement
The Mission of the City of Shakopee is to provide the opportunity to live, work and play in a community with a proud
past, promising future, and small town atmosphere within a metropolitan setting.
Agenda items are tied to the following long -term goals that support the City's strategic vision as noted after each agenda item:
A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles.
B. Positively manage the challenges and opportunities presented by growth development and change.
C. Maintain the City's strong financial health.
D. Maintain improve and create strong partnerships with other public and private sector entities.
E. Deliver effective and efficient public services by a staff of well - trained, caring, and professional employees.
F. Housekeeping item.
Mayor Brad Tabke presiding
1) Roll Call
2) Pledge of Allegiance
3) Approval of Agenda
4) Consent Business - (All items listed in this section are anticipated to be routine After a discussion by the
Mayor there will be an opportunity for members of the City Council to remove items from the consent
agenda for individual discussion Those items removed will be considered following the public hearing
portion of the agenda Those items remaining on the consent agenda will otherwise not be individually
discussed and will be enacted in one motion.)
A) Community Development
1) Federal Transit Administration Title VI Plan (E)
2) Preliminary Plat of Dakota Crossings - Res. No. 7280 (B)
B) Police and Fire
1) Declare Three Forfeited Vehicles as Surplus Property (F)
C) Public Works and Engineering
1) Authorize Utilization of Re- purchase Agreements for Two 2012 S - 185 Bobcats (C & E)
2) Authorize Utilization of Re- purchase Agreement for John Deere Mower and John Deere Tractor (C &
E)
3) Purchase of an Excavator for the Surface Water Division (C & E)
D) Personnel
1) Successful Completion of Probationary Period - Carmela Nascene (E)
2) Authorization to Hire Crime Prevention Specialist (E)
E) Parks, Recreation and Natural Resources
F) General Administration
1) Approval of the Bills in the Amount of $1,029,591.80. (F)
2) Approval of the February 5, 2013 City Council Meeting Minutes (F)
3) Correction to Contract with Shakopee Towing, Inc. (F)
4) Application for Off Sale 3.2 Percent Malt Liquor License and Tobacco License - Chaska Market LLC
(F)
5) Establish Date for SCALE Economic Development Training Workshop (B)
6) Council Chamber Equipment Upgrade (E)
5) RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - (Limited to five minutes per
person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is
cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other
attendees.)
6) Public Hearings: None
7) Business removed from the Consent Agenda will be discussed at this time
8) Recess for Economic Development Authority Meeting:
9) Reconvene
10) General Business:
A) Community Development
B) Police and Fire
1) Promotion of Eighth Sergeant (E)
C) Public Works and Engineering
D) Personnel
E) Parks Recreation and Natural Resources
F) General Administration
1) Appointments to Boards and Commissions -- Res. No. 7281 (F)
2) Letter of Support for Transit Regional Sales Tax
11) Council Members' Reports
12) Other Business
13) Adjourn to Tuesday, March 5, 2013
OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
AJD. REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 19, 2013
1. Roll Call
Mayor Tabke called the meeting to order at 7:00 p.m. and roll call was taken.
Present: Mayor Brad Tabke, Councilors Pamela Schurman, Matt Lehman, Steve Clay and Jay
Whiting.
Staff Present: Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator;
R. Michael Leek, Community Development Director; Bruce Loney, Public Works
Director /Engineer; Julie A. Linnihan, Finance Director /City Clerk; Jeff Tate, Police Chief; and
Melissa Manderschied, City Attorney (filling in for Jim Thompson)
2. Pledge of Allegiance
3. Approval of the Agenda
Schurman/Clay moved to approve the agenda as amended. Motion carried 5 -0.
4. Consent Business
Cncl. Lehman asked to remove from the Consent Agenda, 4.A.1, Federal Transit Administration
Title VI Plan.
Whiting/Lehman moved to approve the Consent Agenda. Mr. McNeill read the Consent items.
Motion carried 5 -0.
4.A.2 Whiting/Lehman offered Resolution No. 7280, A Resolution Approving the Preliminary
Plat of Dakota Crossings, subject to conditions, as presented, and move its adoption. (Motion
carried under the Consent Agenda)
4.B.1 Whiting/Lehman moved to declare the 1999 Volkswagen Passat, VIN:
WVWMA63B8XE512729; the 2003 Chevrolet Trailblazer, VIN: 1GNET16S736148764; and
the 2003 Chevrolet Trailblazer, VIN: 1GNDT13S432114238 as surplus property. (Motion
carried under the Consent Agenda)
4.C.1 Whiting/Lehman moved to authorize staff to enter into a re- purchase agreement with
Lano Equipment, Inc. on unit #154 and #174 2012 S -185 Bobcats for the price of $10,473.76 to
be expended from the Internal Service Equipment Fund. (Motion carried under the Consent
Agenda)
4.C.2 Whiting/Lehman moved to authorize staff to utilize the re- purchase agreements with Ag
Power Enterprises, Inc. on unit #152 a 2011 John Deere 1445 Mower and Unit #132 a 2011 508
tractor for the combined price of $12,776.29, with the funds to be expended from the Internal
Service Equipment Fund. (Motion carried under the Consent Agenda)
4.C.3 Whiting/Lehman moved to authorize the purchase of one new CX80 Excavator from
Titan Machinery for the price of $93,353.37, the funding to be expended from the Surface Water
Fund. (Motion carried under the Consent Agenda)
Official Proceedings of the February 19, 2013
Shakopee City Council Page 2
4.D.1 Whiting/Lehman moved to recognize Carmela Nascene's successful completion of the
probationary period for promoted employees and grant her regular status as Engineering
Secretary. (Motion carried under the Consent Agenda)
4.D.2 Whiting/Lehman moved to authorize the hiring of Janna Grassel for the position of Crime
Prevention Specialist, at Step E of Grade 4 of the 2013 Pay Plan for Non -Union Employees,
subject to successful completion of the required pre - employment screenings. (Motion carried
under the Consent Agenda)
4.F.1 Whiting/Lehman moved to approve the bills in the amount of $603,055.27 and electronic
transfers in the amount of $426,536.53 for a total of $1,029,591.80. (Motion carried under the
Consent Agenda)
4.F.2 Whiting/Lehman moved to approve the minutes of February 5, 2013, and move its
adoption. (Motion carried under the Consent Agenda)
4.F.3 Whiting/Lehman moved to authorize the appropriate officials to enter into the attached,
corrected, contract with Shakopee Towing for the provision of vehicle towing, impound and
storage services from January 1, 2013 — December 31, 2017. (Motion carried under the Consent
Agenda)
4.F.4 Whiting/Lehman moved to approve the applications and grant an off sale 3.2 percent malt
liquor license and tobacco license to Chaska Market LLC, dba Los Ranchos Market, 590 South
Marschall Road. (Motion carried under the Consent Agenda)
4.F.5 Whiting/Lehman moved to establish 7 p.m., April 9 as the time and date for the SCALE
Economic Development Training Workshop. (Motion carried under the Consent Agenda)
4.F.6 Whiting/Lehman moved to approve the recommendation from the Telecommunications
Advisory Commission to proceed with purchase of the quoted equipment from Alpha Video and
carpentry work from Link Lumber at a total project cost not to exceed $70,000, with $38,300
coming from the PEG fund and the remainder from the City's General Governmental Building
Fund. (Motion carried under the Consent Agenda)
5. Recognition of Involved Citizens by City Council.
Mayor Tabke asked if there was anyone in the audience who wished to speak on an item not on
the Agenda. No one responded.
6. Public Hearings
None
7. Business removed from the Consent Agenda will be discussed at this time.
Cncl. Lehman asked for the removal of 4.A.1, Federal Transit Administration Title VI Plan from
the Consent Agenda because he wanted to know why a 1964 law was being presented in this
manner. Michael Leek, Community Development Director, said that in 2010 the Metropolitan
Council conducted a compliance audit and as a follow up of that review suburban providers were
required to adopt a Title VI plan eliminating English proficiency plan to comply with Federal
Transportation Administration regulations for federal funding.
Official Proceedings of the February 19, 2013
Shakopee City Council Page 3
Clay /Whiting moved to approve the adoption of the Title VI Plan as presented. Motion carried
4 -1 with Cncl. Lehman opposing.
8. Recess for Economic Development Authority Meeting.
Clay /Whiting moved to recess for the Economic Development Authority meeting. Motion
carried 5 -0.
9. Reconvene
Mayor Tabke reconvened the meeting at 7:20 p.m.
10. General Business
10.B.1 Promotion of Eighth Sergeant
Jeff Tate, Police Chief, asked Council to consider staffing an eight sergeant to the police
department. In 2009 the eighth sergeant position became vacant. At that time it was determined
that not filling that position would provide a cost savings to the City. After careful analysis,
police staff still believes the eighth sergeant position is needed.
Chief Tate said the gaps in sergeant coverage do not provide the proper supervision and
development needs of the employees within the department while managing the quality level of
service that is needed to provide to the members of the community. The police department is not
asking to add to the current sworn staff but asking to return to the same supervisory staff level it
originally had in 2007.
The cost of promoting an eighth sergeant for the remainder of the year is $8,432. This cost
would be absorbed in the 2013 budget from cost savings due to existing vacancies in both the
police receptionist and crime prevention specialist positions.
Lehman/Schurman moved to authorize the permanent promotion of an eighth sergeant, effective
February 25, 2013 and appoint Gary Kern to the sergeant position at step 3 of the current labor
contract for sergeant. Motion carried 5 -0.
10.F.1 Appointment to Boards and Commissions — Resolution No. 7281
Mr. McNeill stated that on February 11 and 12 an interview panel interviewed candidates for
various boards and commissions. Mr. McNeill stated that if Council concurred with the
appointments, they should offer Resolution No. 7281
Whiting/Schurman offered Resolution No. 7281, A Resolution Appointing Individuals to
Various Boards and Commissions with an amendment adding Mark Reimler to the Transit
Commission. Motion carried 5 -0.
10.F.2 Letter of Support for Transit Regional Sales Tax
Mr. Leek said that Governor Dayton has proposed a quarter percent regional sales tax for transit.
Mayor Tabke has asked the Council to authorize a letter on behalf of the City in support of the
tax increase.
Cncl. Lehman stated he will not support the tax increase because the money collected always
goes to other communities and not Shakopee.
Official Proceedings of the February 19, 2013
Shakopee City Council Page 4
Whiting /Clay moved to send a Letter of Support for Transit Regional Sales Tax. Motion carried
4 -1 with Cncl. Lehman opposing.
11. Council Members' Reports
Cncl. Schurman had no report.
Cncl. Lehman attended the Derby Days meeting where they elected officers and discussed the
year -end report.
Cncl. Clay attended the Shakopee Public Utilities Commission (SPUC) meeting. Discussed was
the preliminary report for upcoming street reconstruction projects. The city will also see an
increase in revenue from SPUC in 2013. Mayor Tabke and Mr. McNeill attended the meeting to
discuss what incentives SPUC could provide for economic development.
Cncl. Whiting attended the SCALE meeting and participated in the Boards and Commissions
interviews.
Mayor Tabke attended the Burnsville- Savage School Board meeting to discuss the tax abatement
for Emerson. He attended the Metropolitan Council meeting, Regional Council of Mayor's
meeting, Coffee with seniors, and Scott County mayors meeting. He also stated that Scott
County approved the Emerson Abatement during their meeting.
12. Other Business
None
13. Adjourn
Schurman/Whiting moved to adjourn to Tuesday, March 5, 2013. Motion carried 5 -0.
Meeting ended at 7:59 p.m.
/ 0 - t-1 (1 /1,,t/11,414/
Julie A. Linnihan
Finance Director /City Clerk
Kim Weckman
Recording Secretary