HomeMy WebLinkAbout10/02/2012 TENTATIVE AGENDA
CITY OF SHAKOPEE
REGULAR SESSION SHAKOPEE, MINNESOTA OCTOBER 2, 2012
LOCATION: Council Chambers, City Hall, 129 Holmes Street South
Shakopee Mission Statement
'The 1/fission of the City of Shakopee is to provide the opportunity to five, workand play in a
community with a proud past, promising future, and smart- -town atmosphere within a metropolitan setting.
Agenda items are tied to the following long -term goals that support the City's strategic vision as noted after each
agenda item:
A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles.
B. Positively manage the challenges and opportunities presented by growth, development and change.
C. Maintain the City's strong financial health.
D. Maintain, improve and create strong partnerships with other public and private sector entities.
E. Deliver effective and efficient public services by a staff of well- trained, caring, and professional employees.
F. Housekeeping item
Mayor Brad Tabke presiding
1] Roll Call at 7:00 p.m.
2] Pledge of Allegiance
3] Approval of Agenda
4] Consent Business — (All items listed in this section are anticipated to be routine. After a
discussion by the Mayor, there will be an opportunity for members of the City Council to
remove items from the consent agenda for individual discussion. Those items removed will
be considered following the public hearing portion of the agenda. Those items remaining on the
consent agenda will otherwise not be individually discussed and will be enacted in one motion.)
A] Police and Fire
B] Community Development
C] Public Works and Engineering
1. Certifying Delinquent Bills for Storm Drainage and False Alarms — Res. No. 7233 (E)
2. Authorize Disposal of Surplus Property — Vehicles (F)
D] Personnel
1. Approval of Police Receptionist Job Description (E)
E] Parks, Recreation and Natural Resources
TENTATIVE AGENDA
October 2, 2012
Page 2
4] Consent Business continued:
F] General Administration
1. Approve Bills in the Amount of $709,367.25 (C)
2. Approve Minutes of September 4 and September 18, 2012 (F)
3. Appointment of Election Judges — Res. No. 7238 (F)
4. Authorize Fee Study Update (C)
5. Authorization to Issue RFP for Towing Services (F)
5] RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL — (Limited to five minutes
per person/subject. Longer presentations must be scheduled through the City Clerk. As this
meeting is cablecast, speakers must approach the microphone at the podium for the benefit of
viewers and other attendees.)
6] Marriage Amendment Discussion
7] Business removed from the consent agenda will be discussed at this time
8] Recess for Economic Development Authority Meeting: None
9] Reconvene
10] General Business:
A] Police and Fire
B] Community Development
1. Consideration of Approval to Issue Building Permit for Twin Home on Outlot A,
Replat of Notermann Addition (B)
C] Public Works and Engineering
D] Personnel
1. Renew 2013 Employee Medical Insurance (E)
2. Acceptance of Resignation and Authorization to Advertise for Communications
Coordinator (F)
E] Parks, Recreation and Natural Resources
F] General Administration
1. Award Contract for Garbage/Recycling RFP Consultant (A)
11] Council Members' Reports
12] Other Business
13] Adjourn to Tuesday, October 9, 2012 at 7:00 p.m. at the Shakopee Public Utilities Service
Center, 255 Sarazin Street
OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
REGULAR SESSION SHAKOPEE, MINNESOTA OCTOBER 2, 2012
Mayor Tabke called the meeting to order at 7:00 p.m. and roll call was taken.
Present: Mayor Brad Tabke, Councilor's Pamela Schurman, Matt Lehman, Steve Clay
and Jay Whiting.
Absent: No one
Staff Present: Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator;
R. Michael Leek, Community Development Director; Bruce Loney, Public
Works Director /Engineer; Julie A. Linnihan, Finance Director /City Clerk; and
Jim Thomson, City Attorney
2. The Pledge of Allegiance was recited
3. Clay /Schurman moved to approve the agenda. Motion carried 5 -0.
4. Lehman/Whiting moved to approve the Consent Agenda. Mr. McNeill read the Consent
Agenda items. Motion carried 5 -0.
4.C.1 Lehman/Whiting offered Resolution No. 7233, A Resolution Certifying Delinquent
Storm Drainage and False Alarms for Collection on the Tax Rolls Payable 2013, and
move its adoption. (Motion carried under Consent)
4.C.2 Lehman/Whiting moved to declare the following property as surplus: 2003 Dodge Ram,
VIN: 1D7HU18N33J625624; 1992 GMC Sonoma, VIN: 1GTCS14A3N8527331; 2003
Ford Crown Victoria, VIN: 2FAFP71W13X104395; 2001 Ford Windstar, VIN:
2FMZA50421BB53768. (Motion carried under Consent)
4.D.1 Lehman/Whiting moved to approve the attached job description for the position of Police
Receptionist. (Motion carried under Consent)
4.F.1 Lehman/Whiting moved to approve the bills in the amount of $319,005.44 and electronic
transfers in the amount of $390,361.81 for a total of $709,367.25. (Motion carried under
Consent)
4.F.2 Lehman/Whiting moved to approve the minutes of September 4, 2012 and September 18,
2012. (Motion carried under Consent)
4.F.3 Lehman/Whiting offered Resolution No. 7238, A Resolution Appointing Judges of the
Election and Establishing Compensation, and move its adoption. (Motion carried under
Consent)
4.F.4 Lehman/Whiting moved to approve the initiation of an updated Fee Study. (Motion
carried under Consent)
Official Proceedings of the October 2, 2012
Shakopee City Council Page 2
4.F.5 Lehman/Whiting moved to direct staff to issue a Request for Proposals for Towing
Services. (Motion carried under Consent)
5. Mayor Tabke asked if there was anyone in the audience that wished to speak about an
item that was not on the agenda. No one responded.
6. Mark McNeill, City Administrator, stated that opponent and proponents of the proposed
constitutional marriage amendment have asked City Council to take a position through a
resolution to oppose, propose or take no position on the subject.
Mayor Tabke allowed each group 15 minutes to make statements regarding the subject.
Jerry Popp, Brian Kane, Tom Hennen, Curt Olson, Fatima Franzen, Scott Vohnoutka and
Michael Gillson were either proponents of the amendment or urged Council to not take a
position.
Andrew Jansen, Pastor Matthew Bersage, Kathi Mochol, Christopher Straus, Jordan
Blue, and Mark Themig all oppose the marriage amendment. They asked Council to
also support the resolution opposing the marriage amendment.
Each Council member was also given the chance to discuss the issue. Mayor Tabke,
Cncl. Lehman, Clay and Schurman all believed that the City Council was not the place to
take action on the subject. Cncl. Whiting does not support the marriage amendment and
expressed support of the resolution opposing the marriage amendment.
Clay moved to table until the first meeting in November. Motion died for lack of a
second.
Jim Thompson, City Attorney, advised Council that if they did not want to pass any of
the three resolutions on the table the Council could motion to table indefinitely.
Lehman/Schurman moved to table indefinitely. Motion carried 4 -1 with Cncl. Whiting
opposing.
Lehman/Whiting moved to recess for 10 minutes. Motion carried 4 -1 with Cncl.
Schurman opposing.
Mayor Tabke reconvened the meeting at 8:23 p.m.
7. Business Removed from the consent agenda.
None
8. Recess for Economic Development Authority meeting.
None
9. Reconvene
10.B.1 Michael Leek, Community Development Director, presented Council with the
Consideration of Approval to Issue Building Permit for Twin Home on Out -lot A, Re -plat
of Noterman Addition.
Official Proceedings of the October 2, 2012
Shakopee City Council Page 3
Mr. Leek said Emmaus Companies Inc. is asking Council to issue a building permit for
the construction of a twin home on property described as Outlot A., Replat of Noterman
Addition. The property is zoned R -1C which allows for single family attached dwellings,
up to a maximum of two dwellings.
The property's designation as an outlot dates back to 1957 -1959 and staff has not found
any history for the reason it was designated as an outlot. The City Attorney advised staff
that the City Council has the authority to grant an exception to the code requirement. In
reviewing the specific request, planning staff asked input from other city departments,
Shakopee Public Utilities Commission and other utilities. One department suggested the
property be platted while others and the utilities commission recommended that the City
Council approve the issuance of a building permit.
Phil Dommer, Emmaus, Inc., stated that the twin home proposed would serve people in
need. The future plan for the property is to build four more twin homes. The twin home
proposed would have access off of Jefferson Street.
Clay /Whiting moved to direct staff to require the applicant to go through the planning
process for Outlot A, Replat of Notermann Addition. Motion carried 5 -0.
10.D.1.Kris Wilson, Assistant City Administrator, presented Council with the 2013 Employee
Medical Insurance.
Ms. Wilson said that the current employee health insurance provider, Medica, offered a
renewal for existing plans for 2013 at a 5% increase in premiums for both plans offered.
She also discussed the City's contribution to the monthly premium for single, 2 -party and
family coverage. Ms. Wilson also asked Council to authorize continuation of the current
contribution levels toward employee Health Savings Accounts.
Clay /Schurman moved to authorize the appropriate officials to enter into contracts with
Medica for employee health insurance plans for 2013 at a 5% increase over 2012 rates.
Motion carried 5 -0.
Cncl. Clay also asked that a survey of metro -area cities, counties, and state be done to be
certain that the current City participation amounts are in line.
10.D.2 Ms. Wilson presented Council with the resignation and authorization to advertise for
Communications Coordinator.
Ms. Wilson said that Lori Cram, Communications Coordinator submitted her resignation
effective October 12, 2012. Ms. Wilson presented Council with an updated position
description.
Lehman/Schurman moved to approve, with regret, the resignation of Lori Cram from the
position of Communications Coordinator. Motion carried 5 -0.
Cncl. Schurman stated that because of the resignation this would be a great opportunity to
take a look at increasing the hours to a full -time position to incorporate other duties and
accomplish goals discussed during the budget work session. She feels it's a good time to
pause before someone is immediately hired. Mr. McNeill said that during the budget
discussion, Council did not indicate any reductions in the job duties of the position. If
Council wishes to add additional duties to the position, more hours would need to be
Official Proceedings of the October 2, 2012
Shakopee City Council Page 4
added. Ms. Wilson said that the reason for the resignation was because during the budget
discussion Council was not willing to increase the hours to full -time. She also said that if
the position is not filled immediately, the job duties would fall to her until the position is
filled.
Whiting/Clay moved to adopt the updated job description and to authorize staff to begin
the hiring process to fill the vacancy of Communications Coordinator. Discussion
followed.
Cncl. Schurman feels that staff should take a couple more weeks to relook at the job
before posting it.
Mayor Tabke asked for a vote on the motion. Motion carried 3 -2 with Cncl. Schurman
and Cncl. Lehman opposing.
10.F.1 Mr. McNeill presented the RFP for Garbage/Recycling. Mr. McNeill is asking Council
to approve the hiring of Foth Engineering to assist in the preparation and solicitation of
Requests for Proposals (RFP) for garbage /recycling contract for City residents.
He said the contract expires on May 31, 2014. This would provide adequate time for
staff and the Environmental Advisory Committee to meet with the consultant and
determine the issues to be address in the RFP. The RFP could be sent out in early 2013
and award a contract by April or May of 2013. This would give the new contractor 12
months of time to order any necessary trucks and collection carts.
The estimated cost from Foth Engineering is $27,750. The City received nearly $32,000
in early 2012 as its share of recycling revenues. The recycling proceeds would be used to
pay the engineering costs.
Cncl. Whiting wanted the public to know that Ms. Schaefer, who works with Foth
Engineering was a former City of Shakopee employee. Cncl. Lehman asked that Council
be involved during the RFP process. Cncl. Clay doesn't understand the need for hiring
an engineering firm for the RFP process.
Clay/Lehman moved to authorize entering into a contract with Foth Engineering to
provide consulting services for refuse and recycling collection services in the City of
Shakopee. Motion carried 5 -0.
11. Mayor Tabke asked for Council reports.
Cncl. Schurman had nothing to report.
Cncl. Lehman attended the Derby Days year end follow up meeting and will forward to
staff to send out in the activity report.
Cncl. Clay attended the Shakopee Public Utilities Commission (SPUC) meeting.
Discussed was the request for lights on the walking path under Marschall Road. SPUC
agreed to pay for the power to the lights but the City would be responsible for the
purchase of the lights. The week of October 8 is Public Power Week. Water
restrictions have now been lifted.
Official Proceedings of the October 2, 2012
Shakopee City Council Page 5
Cncl. Whiting said the International Diversity Alliance will be hosting an international
festival along with Derby Days. He also said the Lion's Club is having a fund raiser on
October 26, 2012 at the KC Hall for the injured SPUC employees.
Mayor Tabke attended the Lion's Club meeting and discussed the City budget. He also
attended a joint school board work session to discuss the future of the community center
ice and ways to partner together. He attended the Scott County's Mayor's meeting.
Shakopee also received a $150,000 donation from the Shakopee Mdewakanton Sioux
Community for capital projects. New fire station open house on October 6, 2012.
12. Other business.
Cncl. Schurman would like to discuss winter parking at the next meeting.
13. Lehman/Clay moved to adjourn to Tuesday, October 9, 2012 at 7:00 p.m. at the Shakopee
Public Utilities Service Center, 255 Sarazin Street. Motion carried 5 -0.
Meeting ended at 9.35 p.m.
J ie A. Linnihan
Finance Director /City Clerk
Kim Weckman
Recording Secretary