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HomeMy WebLinkAbout11/20/2012 TENTATIVE AGENDA CITY OF SHAKOPEE ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA NOVEMBER 20, 2012 LOCATION: Council Chambers, City Hall, 129 Holmes Street South Shakopee Wission Statement The Mission of the City of Shakopee is to provide the opportunity to live, workand play in a community with a proud past, promising future, and sma(l town atmosphere within a metropolitan setting. Agenda items are tied to the following long -term goals that support the City's strategic vision as noted after each agenda item: A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth, development and change. C. Maintain the City's strong financial health. D. Maintain, improve and create strong partnerships with other public and private sector entities. E. Deliver effective and efficient public services by a staff of well- trained, caring, and professional employees. F. Housekeeping item Mayor Brad Tabke presiding 1 ] Roll Call at 7:00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda 4] Consent Business — (All items listed in this section are anticipated to be routine. After a discussion by the Mayor, there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered following the public hearing portion of the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) A] Police and Fire 1. Northland Business Systems Support Agreement for Digital Dictation System (F) 2. Surplus Property — Firearms (F) 3. Surplus Property — Vehicles (F) B] Public Works and Engineering 1. Purchase of Street Sweeper (E) 2. Purchase of Box, Hoist and Plows for Two Single Axle Dump Trucks (E) C] Personnel 1. Administrative Services Agreement with Alliance Benefit Group (F) 2. Completion of Probationary Period — Jesse Wilson (E) 3. Completion of Probationary Period — Fred Radde (E) TENTATIVE AGENDA November 20, 2012 Page 2 4] Consent Business continued: 4. Completion of Probationary Period — Melissa Schlingman (E) 5. Authorization to Hire Communications Coordinator (E) 6. Acceptance of Resignation — PW Secretary Lisa Jeurissen (F) D] Parks, Recreation and Natural Resources 1. Accepting Work on Green Meadows Park Improvements— Res. No. 7252 (A) 2. Donation of Batting Cage Materials from the Shakopee Youth Baseball Association and Shakopee School District — Res. No. 7253 (B & D) E] Community Development 1. Set Public Hearing for Vacation of Right -of -Way — Res. No. 7251 (F) F] General Administration 1. Approve Bills in the Amount of $1,129,455.67 (C) 2. Approve Minutes of October 30, 2012 (F) 3. Laserfiche Software Assurance Plan (F) 4. Approval of Massage Therapy Business License and Massage Therapist Licenses (F) 5. Workers' Compensation Coverage for Elected Officials — Res. No. 7249 (F) 6. January Council Meeting Date - Res. No. 7254 (F) 5] RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL — (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 6] Public Hearing: Renewal of 2013 Currency Exchange Licenses — Res. No. 7250 (F) 7] Business removed from the Consent Agenda will be discussed at this time 8] Recess for Economic Development Authority Meeting 9] Reconvene 10] General Business: A] Police and Fire B] Public Works and Engineering C] Personnel D] Parks, Recreation and Natural Resources 1. Concept Plan Approval for Parcel 75 Park (A) 2. Facility Improvement Projects (A) TENTATIVE AGENDA November 20, 2012 Page 3 10] General Business continued: E] Community Development 1. Amendments to Contract for Private Development between the City and All Saints Senior Living of Shakopee LLC — Res. No. 7256 (F) 2. All Saints Preliminary Plat and CUP — Res. No. 7255 (B & D) F] General Administration 1. 2013 General Government Buildings Project (C) 2. Selection of Listing Agent for Former Fire Station (F) 11 ] Council Members' Reports 12] Other Business 13] Adjourn to Tuesday, December 4, 2012 at 7:00 p.m. OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA NOVEMBER 20, 2012 1. Roll Call Mayor Tabke called the meeting to order at 7:00 p.m. and roll call was taken Present: Mayor Brad Tabke, Councilors Pamela Schurman, Matt Lehman, Steve Clay and Jay Whiting. Staff Present: Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; Michael Leek, Community Development Director; Bruce Loney, Public Works Director/Engineer; Julie A. Linnihan, Finance Director /City Clerk; Jamie Polley, Park, Recreation, and Natural Resources Director; Jeff Tate, Police Chief and Jim Thomson, City Attorney. 2. Pledge of Allegiance 3. Approval of the Agenda Whiting /Clay moved to approve the agenda. Motion carried 5 -0. 4. Consent Business Cncl. Clay asked for the removal of 4.F.6. January Council Meeting Date — Resolution No. 7254. Lehman/Whiting moved to approve the Consent Agenda as amended. Mr. McNeill read the consent items. Motion carried 5 -0. 4.A.1 Lehman/Whiting moved to approve the attached Agreement for the Northland Business systems Hardware and Software Support Agreement for the Winscribe digital dictation system. (Motion carried under the Consent Agenda) 4.A.2 Lehman/Whiting moved to declare the listed property surplus and authorize its disposal per City Code. (Motion carried under the Consent Agenda) 4.A.3 Lehman/Whiting moved to declare the 2004 Honda Odyssey, VIN: 5FNRL18654B076222; and the Mini motorcycle, pocket bike, engine number: LY1E40F -64 as surplus property. (Motion carried under the Consent Agenda) 4.B.1 Lehman/Whiting moved to authorize staff to purchase a new Elgin Pelican Waterless street sweeper from MacQueen Equipment, Inc. for the price of $214,507.74. The funds are to be expended from the Surface Water Enterprise Fund. (Motion carried under the Consent Agenda) 4.B.2 Lehman/Whiting moved to purchase boxes, hoists, plows, spreaders, controls and accessories including set -up from Towmaster Truck Equipment for the price of $221,717.08 The Official Proceedings of the November 20, 2012 Shakopee City Council Page 2 funding for purchase are to be expended from the Capital Equipment Internal Service Fund. (Motion carried under the Consent Agenda) 4.C.1 Lehman/Whiting moved to authorize the appropriate City officials to enter into the proposed Administrative Services Agreement with Alliance Benefit Group, for services related to employee Flexible Spending Accounts and Health Savings Accounts. (Motion carried under the Consent Agenda) 4.C.2 Lehman/Whiting moved to grant Jesse Wilson full -time, regular status as a Mechanic. (Motion carried under the Consent Agenda) 4.C.3 Lehman/Whiting moved to grant full -time regular status to Sgt. Fred Radde of the Shakopee Police Department. (Motion carried under the Consent Agenda) 4.C.4 Lehman/Whiting moved to grant Melissa Schlingman full -time, regular status in her position as an Accountant. (Motion carried under the Consent Agenda) 4.C.5 Lehman/Whiting moved to authorize the hiring of Kristin Holtz for the part-time position of Communications Coordinator, at Step E of Grade 6 of the 2012 Non -Union Pay Plan, subject to successful completion of the required pre - employment screenings. (Motion carried under the Consent Agenda) 4.C.6 Lehman/Whiting moved to accept, with regret, the resignation of Lisa Jeurissen from the position of Public Works Secretary, effective November 28, 2012. (Motion carried under the Consent Agenda) 4.D.1 Lehman/Whiting offered Resolution No. 7252, A Resolution Accepting the work of Chard Tiling & Excavating, Inc. on Green Meadows Park Improvements and Authorizing Final Payment, project PR 2011 -1 and move its adoption. (Motion carried under the Consent Agenda) 4.D.2 Lehman/Whiting offered Resolution No. 7253, A Resolution of the City of Shakopee, Minnesota Accepting Donation of Batting Cages from the Shakopee Youth Baseball Association and the Shakopee School District. (Motion carried under the Consent Agenda) 4.E.1 Lehman/Whiting offered Resolution No. 7251, A Resolution Setting a Public Hearing Date to Consider the Vacation of Right -Of -Way. (Motion carried under the Consent Agenda) 4.F.1 Lehman/Whiting moved to approve the bills in the amount of $648,153.74 and electronic transfers in the amount of $481,301.93 for a total of $1,129,455.67. (Motion carried under the Consent Agenda) 4.F.2 Lehman/Whiting moved to approve the minutes of October 30, 2012. (Motion carried under the Consent Agenda) Official Proceedings of the November 20, 2012 Shakopee City Council Page 3 4.F.3 Lehman/Whiting moved to authorize the appropriate city staff to renew the City's Laserfiche Software Assurance Plan for an amount not to exceed $20,405, to be funded from the IT fund. (Motion carried under the Consent Agenda) 4.F.4 Lehman/Whiting moved to 1.) approve application and grant a massage therapy license to J & M Mocol, LLC, dba I Zen Spa, 1667 17 Ave. East, Suite 107. 2.) approve the applications and grant a massage therapist license to Victoria Vandriessche and Karrye Fiihr. (Motion carried under the Consent Agenda) 4.F.5 Lehman/Whiting offered Resolution No. 7249, A Resolution Providing Workers' Compensation Coverage For Shakopee City Council Elected Officials and move its adoption. (Motion carried under the Consent Agenda) 5. Recognition Of Involved Citizens By City Council Mayor Tabke asked if there was anyone in the audience that wished to speak about a concern not on the agenda. No one responded. 6. Public Hearing: Renewal of 2013 Currency Exchange Licenses — Resolution No. 7250. Clay /Schurman moved to open the public hearing. Motion approved 5 -0. Julie A. Linnihan, Finance Director /City Clerk asked Council to approve the applications for Madison Financial Companies and DRM LLC of Shakopee for currency exchange licenses. The Police Department has advised that they are unaware of any reason for the City of Shakopee to object to the granting of the licenses for these applicants. Mayor Tabke asked if there was anyone in the audience that wished to speak at the public hearing. No one responded. Clay /Whiting moved to close the public hearing. Motion approved 5 -0. Whiting /Lehman offered Resolution No. 7250, A Resolution Approving the Applications of Madison Financial Companies dba MoneyXchange and DRM LLC of Shakopee dba Excel Pawn for a Currency Exchange License and move its adoption. Motion carried 5 -0. 7. Business Removed from Consent Agenda. Cncl. Clay said he asked for the removal 4.F.6., Resolution No. 7254, A Resolution Changing the January 1, 2013 Council Meeting Date, from the Consent Agenda is because in the memo the recommended meeting date is Wednesday, January 2, 2013. Cncl. Clay said he has a conflict on that date and asked if both meetings in January could be held on the 2" and 4 Tuesday instead of the usual 1 and 3 Tuesdays of the month. Mr. McNeill said he could check in to changing the meeting dates and have an answer by the end of the Council meeting. Official Proceedings of the November 20, 2012 Shakopee City Council Page 4 Clay /Whiting moved to table. Motion carried 5 -0. 8. Recess for Economic Development Authority Meeting. Lehman/Schurman moved to recess for the Economic Development Authority Meeting. Motion carried. 5 -0. 9. Reconvene Mayor Tabke reconvened the meeting at 7:18 p.m. 10. General Business 10.D.1 Concept Plan Approval for Parcel 75 Park Jamie Polley, Director of Parks, Recreation and Natural Resources, said the Parks and Recreation Advisory Board (PRAB) and the Environmental Advisory Committee (EAC) held a joint meeting to discuss the uses and concepts of a park on Parcel 75. The EAC and PRAB came to an agreement and voted 8 -3 to recommend a preliminary site plan including a dog park, trails, parking area and the future 3rd fire station to the City Council. They also recommended that the hockey rink be located on the north side of Southbridge parkway going north and south. Ms. Polley also discussed the Vegetation Management Plan for the parcel that include treat/manage oak wilt, manage invasive plant species, rejuvenate the native plant community and manage human disturbance. Clay /Schurman moved to approve Concept Plan A for the Parcel 75 Park and direct staff to obtain citizen comments prior to final design. Motion carried 5 -0. 10.D.2 Facility Improvement Projects Ms. Polley asked Council to the approve the maintenance and painting of the exterior of the Community Center and installation of a sprinkler system at the SandVenture Aquatics Park utilizing funds from the Park Asset fund. The cost to upgrade the sprinkler system at the SandVenture Aquatic Park is approximately $15,000. There will be an annual monitoring cost of the sprinkler system that will increase by approximately $300 per year above the current contract costs. The estimated cost to paint the exterior of the Community Center is $65,000. The price includes removing the existing caulk, caulking the cracks and joints, and painting the entire facility. Schurman/Clay moved to 1.) approve the maintenance and painting of the exterior of the Community Center utilizing funds from the Park Asset Fund and proceed with quotes. 2.) moved to approve the installation of a sprinkler system at the SandVenture Aquatics Park utilizing funds from the Park Asset Fund. Discussion followed. Cncl. Lehman asked that Fire Official Proceedings of the November 20, 2012 Shakopee City Council Page 5 Chief Coleman contact him about the sprinkler system. Mayor Tabke asked for a vote on the motion. Motion carried 5 -0. 10.E.1 Consideration of Amendments to Contract for Private Development (CPD) between the City of Shakopee and All Saints Senior Living of Shakopee, LLC (All Saints). Michael Leek, Community Development Director, said the EDA is being asked to approve the first amendment to the Contract for Private Development between the City of Shakopee and All Saints, and to consent to pledge of TIF between All Saints and Traditional Capital Bank. Mr. Leek said the project developer wishes to increase the number of units to 84, which requires an amendment to the CDP. Related to the amendment of the CPD is the request that the City and EDA consent to the pledge of tax increment note between All Saints and Tradition Capital Bank. Clay /Schurman offered Resolution No. 7256 approving the first amendment to the CPD between the City of Shakopee, EDA for the City of Shakopee and All Saints Senior Living of Shakopee, LLC and the consent to the pledge of tax increment note between All Saints and Tradition Capital Bank. Motion carried 5 -0. 10.E.2. Preliminary and Final Plat of Shakopee Catholic Community Plat Land Conditional Use Permit for Senior Housing. Mr. Leek said that Trident Development LLC has submitted an application for preliminary and final plat approval of Shakopee Catholic Community Plat 1 and Conditional Use Permit approval for senior housing. The Planning Commission reviewed the request for preliminary plat and CUP and has recommended approval, subject to condition of the plat and the CUP. The applicant revised the preliminary plat drawings based on the requests from the Planning Commission. Mr. Leek said the applicant has submitted a letter requesting a reduction in the park dedication fees that would be due for the project. Based on the adopted fee schedule, this project would have a total park dedication fee of $373,800. The applicant is requesting that the park dedication requirements be reduced based on the negligible impact he feels the residents of the facility would have on the City's park system. Scott O'Brien, Trident, asked Council to reduce the park dedication fee from $373,800 to $231,000. Mr. Leek suggested to Council to direct staff by motion to evaluate the reduction in the park dedication fee. Clay /Whiting offered Resolution No. 7255, A Resolution Approving the Preliminary and Final Plat of Shakopee Catholic Community Plat 1 and a Conditional Use Permit for Senior Housing. Motion carried 5 -0. Official Proceedings of the November 20, 2012 Shakopee City Council Page 6 Schurman/Whiting moved to direct staff to research and evaluate the request to reduce the park dedication fees as requested by the applicant. Motion carried 3 -2 with Tabke and Lehman opposing. 10.F.1 2013 General Government Buildings Project. Kris Wilson, Assistant City Administrator, asked Council to review and provide feedback on a draft plan for 2013 capital projects to be funded out of the Internal Service Fund for General Governmental Buildings. Ms. Wilson provided Council with a list of proposed projects at an expenditure of $726,392. The proposed projects will have no direct impact on the City's General Fund operating budget, as they are to be funded out of the Internal Service Fund for General Government Buildings. Clay /Lehman moved to direct staff to proceed with planning and development of the proposed building projects with amendments. Motion carried 5 -0. 10.F.2. Selection of Listing Agent for Former Fire Station. Ms. Wilson asked Council to select a listing agent for the former fire station at 2 and Scott Street. The two agents who responded to the request are Randy Kubes of Kubes Realty, and Bill Wolfson, Coldwell Banker Burnet. Mr. Kubes proposed listing the property for 6 months at a 5% commission. Mr. Wolfson proposed a one year listing and a 6% commission. Lehman/Whiting moved to direct the appropriate City officials to enter into a listing contract with Randy Kubes, Kubes Realty for the sale of City -owned property located at 334 Second Ave., West. Motion carried 4 -1 with Cncl. Clay opposing. 4.F.6 January Council Meeting Date The subject issue was removed from the table. Mr. McNeill advised Council that the January meetings can be moved to January 8 and January 22 2013. Lehman/Schurman directed staff to bring back to the next Council meeting a resolution to change the January meetings from January 2, 2013 and January 16, 2013 to January 8, 2013 and January 22, 2013. Motion carried 5 -0. 11. Council Member Reports Cncl. Schurman had nothing to report. Cncl. Lehman attended the American Legion Veterans Day ceremony. Cncl. Clay attended the Shakopee Public Utility Commission meeting. The Water Department received an award from the Minnesota Department of Health for its water fluoridation program. He talked about an electrical problem at a substation. Cncl. Whiting attended the Shakopee School District's environmental scan. He also attended the news Official Proceedings of the November 20, 2012 Shakopee City Council Page 7 conference from the MPCA on the health of the Minnesota River. He said the oxygen levels are improving. 12. Other Business Mayor Tabke talked about the Movember participation in which men grew facial hair to raise funds to support men's health issues. 13. Adjourn Whiting /Clay moved to adjourn to Tuesday, December 4, 2012 at 7:00 p.m. Motion carried 5 -0. Meeting adjourned at 9:24 p.m. ;y Julie A. Linnihan City Clerk Kim Weckman Recording Secretary